HomeMy WebLinkAboutAgreement A-25-118 MOU with the City of Fresno.pdf MOU
Agreement No. 25-118
UEI #ELPGKCJ7DJK7
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FRESNO and COUNTY OF FRESNO
(ALL OF FRESNO COUNTY, STATE OF CALIFORNIA)
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
FY 2024 LOCAL SOLICITATION
This Agreement, which incorporates Grant Management System Award Number,
15PBJA-24-GG-05328-JAGX including the Certifications and Assurances, is made and
entered into this 8th day of April 2025, by and between the County of
Fresno, acting by and through its governing body, the County Board of Supervisors
(COUNTY), and the City of Fresno, acting by and through its governing body, the City
Council (CITY), all of Fresno County, State of California, witnesseth:
RECITALS
WHEREAS, this Agreement is made under the authority of Section 930 through
930.6 of the Government Code; and
WHEREAS, each governing body, in performing governmental functions or in
paying for the performance of governmental functions hereunder, shall make that
performance or those payments only from current Edward Byrne Memorial Justice
Assistance Grant Program (JAG) revenues annually appropriated and available to that
party; and
WHEREAS, each governing body finds that the performance of this Agreement is
in the best interests of all parties, that the undertaking will benefit the public, and that the
division of costs/allocation of funds fairly divides JAG funding and compensates the
performing party for the services or functions under this Agreement; and
WHEREAS, the County of Fresno is a disparate jurisdiction. Allocation amounts
for disparate jurisdictions appearing on the 2024 JAG allocation list are suggested
amounts based on what each jurisdiction would have been eligible to receive if there was
no identified disparity. Disparate jurisdictions are responsible for determining individual
allocations and documenting individual allocations in a Memorandum Of Understanding.
The suggested allocation amounts are as follows: the CITY will receive $297,935, and
the COUNTY will receive $75,640; and
WHEREAS, jurisdictions certified as disparate must identify a fiscal agent who will
submit a joint application for the total eligible allocation. The fiscal agent will be
responsible for oversight of subawardee spending and monitoring of specific outcomes
and benefits attributable to use of funds. Up to 10 percent of the JAG award funds may
be used for costs associated with administering JAG funds; and
WHEREAS, the CITY and COUNTY believe it to be in their best interests to
allocate the JAG funds as suggested on the 2024 JAG allocation noted above.
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AGREEMENT
NOW THEREFORE, the COUNTY and CITY agree as follows:
Section 1.
The CITY and COUNTY have agreed that the CITY will act as Fiscal Agent for
purposes of the FY 2024 JAG. The CITY and COUNTY have agreed neither party will
seek costs associated with administering JAG funds. Contingent upon funding being
available, CITY agrees to allocate funding to the COUNTY in the amount of$75,640 from
the FY 2024 JAG funds within 30 days of receipt of funds by CITY.
Section 2.
COUNTY and CITY agree to use funds for the JAG until expiration of the FY 2024
JAG term, whereupon any unused funds shall be remitted to the U.S. Department Of
Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA),
consistent with Program requirements.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims
against CITY other than claims for which liability may be imposed by the California Tort
Claims Act.
Section 4.
Nothing in the performance of this Agreement shall impose any liability for claims
against COUNTY other than claims for which liability may be imposed by the California
Tort Claims Act.
Section 5.
The CITY and COUNTY agree to comply with all requirements of the Edward
Byrne Memorial Justice Assistance Grant Program (34 U.S.C. 10153(a)), and in
accordance with all applicable statutes, regulations, Office of Management and Budget
(OMB) Circulars, and guidelines, including the OJP Financial Guide. The COUNTY
agrees to provide the CITY, as Fiscal Agent, with all required financial reporting within 30
days after the end of each quarter and semi-annual programmatic reporting information
no later than the 30 days following the end of each six-month period, in a format approved
by the CITY.
Section 6.
The parties are acting in an independent capacity. Each of the parties agrees that
it, including any and all of its officers, agents, and/or employees, shall have absolutely no
right to employment rights and benefits available to the other party's employees. Each
party shall be solely liable and responsible for providing to, or on behalf of, its own officers,
agents, and/or employees all legally and contractually required employee benefits. In
addition, each party shall be solely responsible and hold the other party harmless for all
matters relating to payment of each party's employees, including, but not limited to,
compliance with applicable social security withholding and all other regulations governing
such matters. Further and without limitation, each party to this Agreement will be
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responsible for its own actions in providing services under this Agreement and shall not
be liable for any civil liability that may arise from the furnishing of the services by the other
party.
CITY shall indemnify, hold harmless and defend County of Fresno and each of its
officers, officials, employees, agents and volunteers from any and all loss, liability, fines,
penalties, forfeitures, costs and damages (whether in contract, tort or strict liability,
including but not limited to personal injury, death at any time and property damage)
incurred by County of Fresno, CITY or any other person, and from any and all claims,
demands and actions in law or equity (including attorney's fees and litigation expenses),
arising or alleged to have arisen directly or indirectly from the negligent or intentional acts
or omissions, or willful misconduct of CITY or any of its officers, officials, employees,
agents or volunteers in the performance of this Agreement; provided nothing herein shall
constitute a waiver by CITY of governmental immunities including California Government
Code section 810 et seq.
County of Fresno shall indemnify, hold harmless and defend CITY and each of its
officers, officials, employees, agents and volunteers from any and all loss, liability, fines,
penalties, forfeitures, costs and damages (whether in contract, tort or strict liability,
including but not limited to personal injury, death at any time and property damage)
incurred by the CITY, County of Fresno or any other person, and from any and all claims,
demands and actions in law or equity (including attorney's fees and litigation expenses),
arising or alleged to have arisen directly or indirectly from the negligent or intentional acts
or omissions, or willful misconduct of County of Fresno or any of its officers, officials,
employees, agents or volunteers in the performance of this Agreement; provided nothing
herein shall constitute a waiver by County of Fresno of governmental immunities including
California Government Code section 810 et seq.
In the event of concurrent negligence on the part of CITY or any of its officers,
officials, employees, agents or volunteers, and County of Fresno or any of its officers,
officials, employees, agents or volunteers, the liability for any and all such claims,
demands and actions in law or equity for such losses, fines, penalties, forfeitures, costs
and damages shall be apportioned under the State of California's theory of comparative
negligence as presently established or as may be modified hereafter.
This section 6 shall survive termination or expiration of this Agreement.
Section 7.
The parties to this Agreement do not intend for any third party to obtain a right by
virtue of this Agreement.
Section 8.
By entering into this Agreement, the parties do not intend to create any obligations
express or implied other than those set out herein. Further, this Agreement shall not
create any rights in any party not a signatory hereto.
Section 9.
Any and all notices between the parties provided for or permitted under this
Agreement or by law shall be in writing and shall be deemed duly served when personally
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delivered to each party, or in lieu of such personal service, when deposited in the United
States Mail, postage prepaid, addressed to each party at the address provided on the
signature page of this Agreement. For all claims arising out of or related to this
Agreement, nothing in this section establishes, waives, or modifies any claims
presentation requirements or procedures provided by law, including but not limited to the
Government Claims Act (Division 3.6 of Title 2 of the Government Code, beginning with
section 810).
Section 10.
Each party shall at any time during business hours, and as often as each party
may reasonably deem necessary, make available to each other for examination all of its
records and data with respect to the matters covered by this Agreement for a period of
three years following JAG expiration.
Section 11.
The provisions of this Agreement are severable. The invalidity, or unenforceability
of any one provision in this Agreement shall not affect the other provisions.
Section 12.
The parties acknowledge that this Agreement in its final form is the result of the
combined efforts of the parties and that, should any provision of this Agreement be found
to be ambiguous in any way, such ambiguity shall not be resolved by construing this
Agreement in favor of or against any party, but rather by construing the terms in
accordance with their generally accepted meaning.
Section 13.
This Agreement constitutes the entire agreement between the parties with respect
to the subject matter hereof and supersedes all previous agreements, negotiations,
proposals, commitments, writing, advertisements, publications, and understandings of
any nature whatsoever unless expressly included in this Agreement.
Section 14.
Each party represents that it and the person signing on its behalf has full authority
to execute and enter into this Agreement. This Agreement is subject to ratification by
the approval of the Fresno City Council, and approval of the Fresno County Board
of Supervisors.
Section 15.
This Agreement may be executed in any number of counterparts, each of which
shall be deemed an original, but all of which together shall constitute one and the same
Agreement, binding on the parties hereto according to its terms and conditions.
[SIGNATURES FOLLOW ON THE NEXT PAGE.]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
Fresno County, California as of the day and year first hereinabove written.
CITY OF FRESNO COUNTY OF FRESNO
By: B
Georgeanne A. White Ernest Buddy Mendes, Chairman of
City Manager the Board of Supervisors of
the County of Fresno
By:
Mindy Casto, Chief of Police ATTEST:
Fresno Police Department BERNICE E. SEIDEL, Clerk of the
Board of Supervisors County of Fresno,
APPROVED AS TO FORM: State of California
ANDREW JANZ
City Attorney By:_
By:
Jennifer M. Wharton Date
Deputy City Attorney
ATTEST: Address:
TODD STERMER, CMC County of Fresno
City Clerk Attn: John Zanoni, Sheriff
Fresno County Sheriffs Office
By: 2200 Fresno Street
Deputy Date Fresno, CA 93717
Fund: 0095
Address: Subclass: 17655
City of Fresno Org: 1456
Attn: Chief Mindy Casto Account: 4375
Fresno Police Department
2323 Mariposa Street
Fresno, CA 93721
*By law, the Fresno City Attorney's Office may only advise or approve the form of contracts
or legal documents on behalf of its clients. It may not advise or approve the form of
contracts or legal document on behalf of other parties. Our view of this document was
conducted solely from the legal perspective of our client. Our approval as to the form of
this document was offered solely for the benefit of our client. Other parties should not rely
on this approval and should seek review and approval by their own respective attorney(s).
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Certifications and Assurances
U.S.DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Memorial Justice Assistance Grant Program FY 2024 Local Solicitation
Certifications and Assurances by the Chief Executive of the Applicant Government
On behalf of the applicant unit of local government named below,in support of that locality's application for an
award under the FY 2024 Edward Byrne Memorial Justice Assistance Grant("JAG")Program,and further to
34 U.S.C.§ 10153(a), I certify to the Office of Justice Programs("OR"),U.S.Department of Justice("USDOJ"),that
all of the following are true and correct:
1. 1 am the chief executive of the applicant unit of local government named below,and I have the authority to make
the following representations on my own behalf as chief executive and on behalf of the applicant unit of local
government. I understand that these representations will be relied upon as material in any OJP decision to make
an award,under the application described above,to the applicant unit of local government.
2. 1 certify that no federal funds made available by the award(if any)that OJP makes based on the application
described above will be used to supplant local funds but will be used to increase the amounts of such funds that
would, in the absence of federal funds,be made available for law enforcement activities.
3. 1 assure that the application described above(and any amendment to that application)was submitted for review
to the governing body of the unit of local government(e.g.,city council or county commission), or to an
organization designated by that governing body, not less than 30 days before the date of this certification.
4. 1 assure that,before the date of this certification—(a)the application described above(and any amendment to
that application)was made public;and(b)an opportunity to comment on that application (or amendment)was
provided to citizens and to neighborhood or community-based organizations,to the extent applicable law or
established procedure made such an opportunity available.
5. 1 assure that,for each fiscal year of the award(if any)that OR makes based on the application described
above, the applicant unit of local government will maintain and report such data,records,and information
(programmatic and financial), as OR may reasonably require.
6. 1 have carefully reviewed 34 U.S.C. § 10153(a)(5),and,with respect to the programs to be funded by the
award(if any), I hereby make the certification required by section 10153(a)(5),as to each of the items specified
therein.
7. If the applicant named below is not the unit of local government itself, I certify that it is an instrumentality of
the unit of local government and is approved to serve as the applicant and recipient of FY 2024 JAG funding
on behalf of the unit of local government.
C.-1¢ s- 9-aoa s
Signature of Chief Executive the Applicant Unit of Date of Certification
Local Government
Ernest Buddy Mendes Chairman of the Board of Supervisors of the County of Fresno
Printed Name of Chief Executive Title of Chief Executive
County of Fresno
Name of Applicant Unit of Local Government
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
pia
Bye Deputy
Rev.April 19,2024
Award Conditions
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
Washington,D.C 20531
Name and Address of Recipient: FRESNO, CITY OF
2600 FRESNO ST
City, State and Zip: FRESNO, CA 93721
Recipient UEI: ELPGKCJ7DJK7
Project Title. Local Law Enforcement
Equipment and Services Augmentation Award Number: 15PBJA-24-GG-05328-JAGX
Program
Solicitation Title: BJA FY 24 Edward Byrne Memorial Justice Assistance Grant(JAG) Program - Local Solicitation
Federal Award Amount: $373,575.00 Federal Award Date: 12/5/24
Awarding Agency. Office of Justice Programs
Bureau of Justice Assistance
Funding Instrument Type: Grant
Opportunity Category: O
Assistance Listing:
16.738- Edward Byrne Memorial Justice Assistance Grant Program
Project Period Start Date: 10/l/23 Project Period End Date: 9/30/27
Bu-a4et Period Start Date: 10/-1/-23 Budget Period End Date: 9/30/27
Project Description.
Four years after COVID-19 sparked a global pandemic, we have moved to an endemic phase. The economy
suffered during the pandemic and local and state governments are slowly recovering even with infusion of
revenue from the federal government. We are now experiencing high inflation with the cost of goods and
services increasing, including high interest rates. These factors are affecting the property and sales tax revenue
local governments rely on when building their general fund budgets. The City and County of Fresno are part of
this growing issue and as a result Public Safety, specifically local law enforcement, continues to rely heavily on
grant funds to fulfill needed, yet unfunded essential equipment. Continued utilization of funding to enhance
existing programs and needed equipment is pivotal.
The County of Fresno incorporates over one million residents including 546,718 in the City of Fresno alone. As'
the two largest agencies in the County, the Fresno Police Department and Fresno County Sheriffs Office will
utilize funding for law enforcement equipment to augment current programs within our respective agencies. The
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2024 Justice Assistance Grant (JAG) funds will continue to allow local law enforcement agencies to control and
reduce crime through the acquisition of necessary equipment, supplies and training. These basic needs are left'
unfunded in our local budgets but remain essential in the fight against crime. The Fresno Police Department will
;provide ammunition, special unit operational costs, communications and safety equipment for a variety of
specialized enforcement units. All are crucial in policing a large urban setting. The Sheriff's Office will make'
effective use of their funds for the purchase of less-lethal weapons, such as tasers and taser cartridges. This
;equipment will be utilized by the deputy sheriff's when dealing with violent/potentially violent subjects and for
corrections staff who are assigned to guard incarcerated people at off-site medical facilities (hospitals, skilled
:nursing facility, etc.).
Providing officer and citizen safety through the acquisition of equipment and support services to address crime
will allow for expanded services to include grant compliance support and essential safety equipment through a
coordinated effort. The community advisory board meetings implemented have enabled us to develop and
prioritize our funding strategies to ensure we do our best serving the communities utilizing this funding in the
.most efficient manner.
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'Avnard- ------ ---- --------------------' -------- ------- ----' ------- ------1
Letter
December 5. 2024 |
' !
Dear VVh�� |
—~~'x~~^~ |
(
On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs !
|
( JJP) has approved the application submitted by FRESNO. CITY OF for enmvond under the funding opportunity
,entitled 2024 BJA FY24 word Byrne MemorialLocal
/
JuaUneAnsistanue Grant(JAG) 'nog�n _ L .�| 8oUo�oUon� The !
;approved award amount ia$373.575. !
Rnviawthe/wand /notnumontbolowcor*hu!|yondfami|iahzayouroe|fwdhoUoondUUonnondrequinemenbybefona !
accepting your award. The Award Instrument includes the Award Offer(Award Information, Project Information, !
Financial Information, and Award Conditions)and Award Acceptance. For COPS Office and OVW funding the Award i
Offer also includes any Other Award Documents. /
�P|aeae note that award requirements include not only the conditions and limitations set forth in the Award Offer, but '
also compliance with assurances and certifications that relate to conduct during the period of performance for the i
�award. These requirements encompass financial, adrniniotnative, and programmatic matters, as well em other important �
rnaUora (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the !
assurances and certifications, and the application as approved by OJP, so that they understand the award
requirements. Information on all pertinent award requirements also must be provided to any oubnecipientofthe award. .
Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies
for non-compliance, which may include termination of the award and/or a requirement to repay award funds.
Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator,
�
ondAuthohzodRepnesnnbdive(a)intheJuatiooGranb; Systom (JustGnantu). ThoEnbh/AdministnatorviUn*edto �
ensure the assigned Authorized Representative(s)is current and has the legal authority to accept awards and bind the
entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts
of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and �
certification, within 45 days from the award date. |
To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP)system, if �
you haven't already completed the enrollment process in ASAP. The Entity Administrator should havea{modyn+oeived
an email from ASAP to initiate this process.
Congratulations, and vvo look forward bo working with you.
Brent J. Cohen '
Acting Assistant Attorney General
Office for Civil Rights Notice for All Recipients
The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ)enforces federal,
civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP, �
the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW).
Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of
1973. require recipients of federal financial assistance (neoipionte)to give assurances that they will comply with those
laws. Taken toQethar, these and other civil rights laws prohibit recipients from discriminating in the provision of
services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in
the provision nf services on the bases nfage.
Some recipients of DOJ financial assistance have additional obligations to comply with other applicable
nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of1068. which prohibits
discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have
related requirements regarding the development and implementation of equal employment opportunity programs.
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OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations.
Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ
recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ
'recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether
!DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory
:manner.
.For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees
or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical
'assistance,training, and other resources, please visit www.oip.gov/program/civil-rights-office/outreach. If you would
like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR(ao
p.usdoi.gov or www.oip.gov/program/civil-rights-office/about#ocr-contacts.
Memorandum Regarding NEPA
NEPA Letter Type
OJP-Ongoing NEPA Compliance Incorporated into Further Developmental Stages
NEPA Letter
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support
a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could'
have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related
federal environmental impact analyses requirements in the use of grant funds,whether the funds are used directly by
the grantee or by a subgrantee or third party.?Accordingly,?prior to obligating?funds for any of the specified activities,
the grantee must first determine if any of the specified activities will be?funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c.?A renovation, lease, or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b) significantly change its size;
d.? Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b)traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact
Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations,the
preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements,
please see https://www.bia.gov/Funding/nepa.htmi.
NEPA Coordinator
First Name Middle Name Last Name
Orbin no value Terry
Award Information
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;This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Information
Recipient Name
FRESNO, CITY OF
UEI
ELPGKCJ7DJK7
Street 1
,2600 FRESNO ST Street 2
City State/U.S. Territory
FRESNO California
!Zip/Postal Code Country
93721 United States
County/Parish Province
no value no value
,Award Details
Federal Award Date Award Type
12/5/24 Initial
Award Number Supplement Number
15PBJA-24-GG-05328-JAGX 00
Federal Award Amount Funding Instrument Type
$373,575.00 Grant
Assistance Listing Assistance Listings Program Title
Number
16.738 Edward Byrne Memorial Justice Assistance Grant Program
Statutory Authority
Pub. L. No. 90-351, Title I, Part E, subpart 1 (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a).
[ ] I have read and understand the information presented in this section of the Federal Award Instrument.
Project Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title Awarding Agency
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OJP
2024 BJA FY 24 Edward Byrne Memorial Justice
Assistance Grant(JAG) Program - Local Solicitation Program Office
Application Number BJA
GRANT14256081
,Grant Manager Phone Number E-mail Address
Issa Legall 202-679-1274 Issa.Legall@usdoj.gov
Project Title
Local Law Enforcement Equipment and Services Augmentation Program
.Performance Period Start
Date Performance Period End Date
10/01/2023 09/30/2027
Budget Period Start Date Budget Period End Date
10/01/2023 09/30/2027
Project Description
Four years after COVID-19 sparked a global pandemic, we have moved to an endemic phase. The economy
suffered during the pandemic and local and state governments are slowly recovering even with infusion of
revenue from the federal government. We are now experiencing high inflation with the cost of goods and
services increasing, including high interest rates. These factors are affecting the property and sales tax revenue
local governments rely on when building their general fund budgets. The City and County of Fresno are part of
this growing issue and as a result Public Safety, specifically local law enforcement, continues to rely heavily on
grant funds to fulfill needed,yet unfunded essential equipment. Continued utilization of funding to enhance
existing programs and needed equipment is pivotal.
The County of Fresno incorporates over one million residents including 546,718 in the City of Fresno alone. As
the two largest agencies in the County, the Fresno Police Department and Fresno County Sheriff's Office will
utilize funding for law enforcement equipment to augment current programs within our respective agencies. The
2024 Justice Assistance Grant (JAG) funds will continue to allow local law enforcement agencies to control and
reduce crime through the acquisition of necessary equipment, supplies and training. These basic needs are left
unfunded in our local budgets but remain essential in the fight against crime. The Fresno Police Department will
provide ammunition, special unit operational costs, communications and safety equipment for a variety of
specialized enforcement units. All are crucial in policing a large urban setting. The Sheriff's Office will make
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effective use of their funds for the purchase of less-lethal weapons, such as tasers and taser cartridges. This
;equipment will be utilized by the deputy sheriff's when dealing with violent/potentially violent subjects and for
,corrections staff who are assigned to guard incarcerated people at off-site medical facilities (hospitals, skilled!
'nursing facility, etc.).
!Providing officer and citizen safety through the acquisition of equipment and support services to address crime;
;will allow for expanded services to include grant compliance support and essential safety equipment through a
coordinated effort. The community advisory board meetings implemented have enabled us to develop and
,prioritize our funding strategies to ensure we do our best serving the communities utilizing this funding in the
most efficient manner.
[ ] I have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
[ ] I have read and understand the information presented in this section of the Federal Award Instrument,
Award Conditions
This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Condition 1
Meaningful access requirement for individuals with limited English proficiency
The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited
English proficiency(LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil
Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination
against individuals with LEP. Such steps may require providing language assistance services, such as interpretation or
translation services. The Department of Justice guidance on compliance with this requirement may be found at
"Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https:/I
www.federairegister.gov/d/02-15207)and is incorporated by reference here.
Condition 2
Compliance with general appropriations-law restrictions on the use of federal funds(FY 2024)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
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federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable
;appropriations acts are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are
incorporated by reference here.
'Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might
fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
Condition 3
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 38
!The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements of 28
'C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 states that recipients may not use direct Federal financial assistance from the
:Department to support or engage in any explicitly religious activities except when consistent with the Establishment
'Clause of the First Amendment and any other applicable requirements. An organization receiving Federal financial
assistance also may not, in providing services funded by the Department of Justice, or in their outreach activities
related to such services, discriminate against a program beneficiary or prospective program beneficiary on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
:Part 38 also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee")organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith-based or religious organizations. In addition, Part 38 states that a faith-based organization
that participates a Department of Justice funded program retains its independence from the Government and may
continue to carry out its mission consistent with religious freedom and conscience protections in Federal law.
Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and
prospective beneficiaries prior to the provision of services (if practicable)which shall include language substantially
similar to the language in 28 CFR Part 38,Appendix C, sections (1)through (4). A sample written notice may be found
at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations.
In certain instances, a faith-based or religious organization may be able to take religion into account when making
hiring decisions, provided it satisfies certain requirements. For more information, please see hftps://www.ojp.gov/
fund i ng/explore/legaloverview2024/civilrightsrequirements.
Condition 4
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications
,submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award.Any such exceptions
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during
the period of performance)set out through the Office of Justice Programs ("OJP")webpage entitled "Legal Notices:
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/Lega[Notices-AwardRegts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance.
Failure to comply with one or more award requirements--whether a condition set out in full below, a condition
incorporated by reference below, or an assurance or certification related to conduct during the award period --may
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other
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;legal action as appropriate.
a
:Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment i
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
;and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
!Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision
;shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,
'instead, that the provision is utterly invalid or-unenforceable, such provision shall be deemed severable from this
,award.
Condition 5
Effect of failure to address audit issues
',The recipient understands and agrees that the DOJ awarding agency(OJP or OVW, as appropriate)may withhold
award funds, or may impose other related requirements, if(as determined by the DOJ awarding agency)the recipient
:does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
'Condition 6
,Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the"Part 200 Uniform Requirements")apply to this award
'from OJP.
;For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm.
'Record retention and access: Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at
any tier)must retain --typically for a period of 3 years from the date of submission of the final expenditure report (SF
i425), unless a different retention period applies --and to which the recipient(and any subrecipient("subgrantee")at
any tier)must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334,
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
'that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
Condition 7
Reporting potential fraud, waste, and abuse, and similar misconduct
,The recipient, and any subrecipients ("subgrantees")at any tier, must promptly refer to the DOJ Office of the Inspector
General (OIG)any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other
person has, in connection with funds under this award--(1)submitted a claim that violates the False Claims Act; or(2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1)online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select"Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or(3)by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting)at(202)616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
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:Condition 8
Requirements related to"de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis"indirect cost rate, must
;advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part
200 Uniform Requirements. The "de minimis"rate may be applied only to modified total direct costs (MTDC)as defined
by the Part 200 Uniform Requirements.
:Condition 9
;Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
'other events
The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable laws, regulations,
;policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements,where
applicable)governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "DOJ Grants Financial Guide").
;Condition 10
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this
'award. The data must be provided to OJP in the manner(including within the timeframes) specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010, and other applicable laws.
Condition 11
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently,the "DOJ Grants Financial Guide"available at https://ojp.gov/fiinanciaiguide/DOJ/index.htm), including any
,updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
Condition 12
'Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 42
The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
Among other items, 28 C.F.R. §42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. §42.505(f)contain notice
requirements that covered recipients must follow regarding the dissemination of information regarding federal
nondiscrimination requirements.
Condition 13
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or'
in the application for any subaward, at any tier), the DOJ funding announcement(solicitation), or an associated federal
statute--that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a
subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
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;The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
;participating minors), and are incorporated by reference here.
;Condition 14
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk"by a federal grant-making agency outside of DOJ, currently or at any time
;during the course of the period of performance under this award, the recipient must disclose that fact and certain
:related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high
'risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past;
;performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the
!following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency(name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
;Condition 15
Employment eligibility verification for hiring under the award
1. The recipient(and any subrecipient at any tier) must--
'A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part)with award funds, the recipient(or any subrecipient)properly verifies the employment eligibility of the
!individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under
;this award of both--
�(1)this award requirement for verification of employment eligibility, and
(2)the associated provisions in 8 U.S.C. 1324a(a)(1)that, generally speaking, make it unlawful, in the United States, to
,hire (or recruit for employment)certain aliens.
C. Provide training (to the extent necessary)to those persons required by this condition to be notified of the award
;requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D.As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
,records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
'Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any)of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award"specifically includes
(without limitation)any and all recipient(or any subrecipient)officials or other staff who are or will be involved in the
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'hiring process with respect to a position that is or will be funded (in whole or in part)with award funds.
B. Employment eligibility confirmation with E-Verify
,For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the recipient
(or any subrecipient) may choose to participate in, and use, E-Verify(www.e-verify.gov), provided an appropriate
;;person authorized to act on behalf of the recipient(or subrecipient) uses E-Verify(and follows the proper E-Verify
;procedures, including in the event of a "Tentative Nonconfirmation"or a "Final Nonconfirmation")to confirm
:employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part)with
award funds.
'C. "United States"specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
':E. Nothing in this condition, including in paragraph 4.13., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
',(https://www.e-verify.gov/)or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-
'VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
'Condition 16
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"74 Fed. Reg.
'51225(October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees")to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
'award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
'crashes caused by distracted drivers.
Condition 17
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered)to a new Title 34, entitled "Crime Control and Law Enforcement."The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
'Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
:reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
Condition 18
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee")under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting(in
accordance with law)of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
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:requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
'sensitive compartmented information), or any other form issued by a federal department or agency governing the
(nondisclosure of classified information.
1. In accepting this award, the recipient--
�a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
'or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
ib. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
;agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict), reporting of waste, fraud,
jor abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of)such obligations only if
;expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both--
,a. it represents that--
(1)it has determined that no other entity that the recipient's application proposes may or will receive award funds
'(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract)either
;requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,
'fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
`prohibit or otherwise restrict(or purport to prohibit or restrict), reporting of waste,fraud, or abuse as described above, it
will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of)such obligations only if expressly
authorized to do so by that agency.
Condition 19
OJP Training Guiding Principles
Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
Condition 20
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that--for purposes of
federal grants administrative requirements --OJP considers a procurement"contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $250,000)), and are incorporated by reference here.
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,Condition 21
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
!funds during the period of performance for this award, the recipient promptly must determine whether funds from any of
;those other federal awards have been, are being, or are to be used (in whole or in part)for one or more of the identical
;cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ awarding
:;agency(OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding
;,agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM)to eliminate any
;inappropriate duplication of funding.
Condition 22
Required training for Grant Award Administrator and Financial Manager
`The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP
!financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the
award. Successful completion of such a training on or after January 1, 2021, will satisfy this condition.
In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period
of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP
financial management and grant administration training" by 120 calendar days after the date the Entity Administrator
enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of
such a training on or after January 1, 2021, will satisfy this condition.
A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for
;purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze")award funds if the recipient fails to comply
with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on
this award.
Condition 23
Compliance with 41 U.S.C.4712 (including prohibitions on reprisal; notice to employees)
The recipient(and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to
public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award, the recipient is to
contact the DOJ awarding agency(OJP or OVW, as appropriate)for guidance.
Condition 24
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements (including
requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition)as"employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https:Hojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited
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;conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP
'authority to terminate award)), and are incorporated by reference here.
;Condition 25
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate)during the period of performance for this award, if the recipient is designated as"high-
risk"for purposes of the DOJ high-risk grantee list.
Condition 26
!Requirement to report actual or imminent breach of personally identifiable information (PII)
;The recipient(and any"subrecipient"at any tier) must have written procedures in place to respond in the event of an
:actual or imminent"breach"(OMB M-17-12) if it(or a subrecipient)-- (1)creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of"Personally Identifiable Information (PII)" (2 CFR 200.1)within the
scope of an OJP grant-funded program or activity, or(2)uses or operates a "Federal information system"(OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
;PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
;imminent breach.
'Condition 27
'Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management(SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as
maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants")to first-tier subrecipients (first-
;tier"subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient)the
'unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management(SAM)and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
'to any business or non-profit organization that he or she may own or operate in his or her name).
Condition 28
;Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, "Advancing Effective, Accountable Policing and Criminal Justice Practices To
'Enhance Public Trust and Public Safety,"OJP has prohibited the use of federal funds under this award for purchases
;or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any
.subrecipient("subgrantee")at any tier, to put in place specified controls prior to using federal funds under this award to
acquire or transfer any property identified on the"controlled equipment" list. The details of the requirement are posted
on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment(Award condition:
Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and
are incorporated by reference here.
Condition 29
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient("subgrantee")at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may
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;be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by
slaw.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
'subrecipient at any tier,to pay any person to influence (or attempt to influence)a federal agency, a Member of
;Congress, or Congress (or an official or employee of any of them)with respect to the awarding of a federal grant or
,cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
.'Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient)would or might'
;fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
,'.express prior written approval of OJP.
Condition 30
'All subawards ("subgrants") must have specific federal authorization
'The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that--for purposes of federal grants
administrative requirements --OJP considers a "subaward"(and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at https:Hojp.gov/
'funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal
'authorization), and are incorporated by reference here.
Condition 31
'Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 54
The recipient, and any subrecipient("subgrantee")at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54,which relates to nondiscrimination on the basis of sex in certain "education programs."
:Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the
dissemination of information regarding federal nondiscrimination requirements.
Condition 32
The recipient understands that, in accepting this award,the Authorized Representative declares and certifies, among
other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity
and, in so doing, accepts (or adopts)all material requirements that relate to conduct throughout the period of
!performance under this award. The recipient further understands, and agrees,that it will not assign anyone to the role
of Authorized Representative during the period of performance under the award without first ensuring that the
individual has the requisite legal authority.
Condition 33
Verification and updating of recipient contact information
The recipient must verify its Grant Award Administrator, Financial Manager, and Authorized Representative contact
information in JustGrants, including telephone number and e-mail address. If any information is incorrect or has
changed, the award recipient's Entity Administrator must make changes to contact information through DIAMD.
Instructions on how to update contact information in JustGrants can be found at https://justicegrants.usdoj.gov/training/
training-entity-management.
Condition 34
FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("subgrants")of$30,000 or more
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
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executives of the recipient and first-tier subrecipients (first-tier"subgrantees")of award funds. The details of recipient
!obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA),are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1)an award of less than $30,000, or(2) an
;award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
,organization that he or she may own or operate in his or her name).
Condition 35
Body-worn cameras, policies and procedures
In accepting this award, the recipient agrees not to use award funds for purchases of body-worn cameras or related
expenses for any agency unless that agency has policies and procedures in place that reinforce appropriate agency
'Use of Force policies and training and address technology usage, evidence acquisition, data storage and retention, as
`well as privacy issues, accountability and discipline.
'Condition 36
Body armor-compliance with NIJ standards and other requirements
Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level,
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply
'with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor
Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States
and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ
Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/
topics/equipment-and-technology/body-armor. In addition, if recipient uses funds under this award to purchase body
:armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements
regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.
Condition 37
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic
desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any subawards made under this award. Further, the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ
awards, including, but not limited to:withholdings and/or other restrictions on the recipient's access to grant funds;
referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk grantee;
or termination of an award(s).
Condition 38
Any written, visual, or audio publications funded in whole or in part under this award,with the exception of press
releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER>
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice."The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
Condition 39
Any Web site that is funded in whole or in part under this award must include the following statement on the home
,page, on all major entry pages (i.e., pages (exclusive of documents)whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages
that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the
Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of
Page: 17 of 25
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site(including,;
without limitation, its content, technical infrastructure, and policies, and any services or tools provided)."The full text of
;the foregoing statement must be clearly visible on the home page. On other pages,the statement may be included
Ahrough a link, entitled "Notice of Federal Funding and Federal Disclaimer,"to the full text of the statement.
;Condition 40
;Confidentiality of data
The recipient(and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further
;agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
:C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
,Condition 41
The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
;requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
;Condition 42
!Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
'policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
Condition 43
;Justification of consultant rate
'Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds.
'Condition 44
The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier)may be
used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any
!accompanying accessories to support UAS.
Condition 45
;Compliance with 28 C.F.R. Part 23
,With respect to any information technology system funded or supported by funds under this award,the recipient (and
,any subrecipient at any tier)must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,
at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,
the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
Condition 46
Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global)guidelines. The recipient(and any subrecipient at any tier) must conform to the Global Standards
Package (GSP)and all constituent elements, where applicable, as described at: https://it.ojp.gov/gsp_grantcondition.
'The recipient(and any subrecipient at any tier) must document planned approaches to information sharing and
describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
Page: 18 of 25
',Condition 47
iRequired monitoring of subawards
,The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
;conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
isubaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
;specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit,
upon request, documentation of its policies and procedures for monitoring of subawards under this award.
;Condition 48
'In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT)
unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and
responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with
'all applicable provisions of the U.S. Constitution, including the Fourth Amendment's protection against unreasonable
searches and seizures and the First Amendment's freedom of association and speech, as well as other laws and
;regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.
Condition 49
Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ,to the extent
;possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality
,of an existing or proposed IT system.
'Condition 50
;Law enforcement task forces- required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds
'who is a task force commander, agency executive,task force officer, or other task force member of equivalent rank,
must complete required online (internet-based)task force training. Additionally, all future task force members must
complete this training once during the period of performance for this award, or once every four years if multiple OJP
awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership(www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including
,privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight
and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task
!force personnel roster, along with course completion certificates.
;Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity
and Leadership (www.ctfli.org).
'Condition 51
Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act(NEPA), the National Historic Preservation Act, and other related federal environmental
impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly,the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to
obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the
award,the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being
specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a
subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds,this
Page: 19 of 25
;condition must first be met. The activities covered by this condition are:
a. New construction;
'b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
'properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or
:eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either(a) result in a change in its basic prior
use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)purchased as an
incidental component of a funded activity and (b)traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
;identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
iAssessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:Hbja.gov/Funding/nepa.htmi,for
programs relating to methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its
subrecipients'existing programs or activities that will be funded by these award funds,the recipient, upon specific
request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activity.
Condition 52
Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward)is
required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal
awards in interest-bearing accounts, unless regulatory exclusions apply(2 C.F.R. 200.305(b)(8)). The trust fund,
including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award
funds in the trust fund (including any interest earned)during the period of performance for the award and expend within
90 days thereafter.Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the
time of closeout.
Condition 53
All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG
and Local JAG Category Two ($25K or more)must submit semi-annual performance reports through JustGrants and
Local JAG Category One (Less than $25K)must submit annual performance reports through JustGrants. Consistent
with the Department's responsibilities under the Government Performance and Results Act(GPRA)and the GPRA
Modernization Act of 2010,the recipient must provide data that measure the results of its work. The recipient must
submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT)website: https://
bjapmt.ojp.gov/. For more detailed information on reporting and other JAG requirements, refer to the JAG reporting
requirements webpage (https://bjapmt.ojp.gov/help/jagdocs.htmi). Failure to submit required JAG reports by
established deadlines may result in the freezing of grant funds and future High Risk designation.
Condition 54
Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub-awarded funding from this JAG award must submit quarterly
accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de-
escalation of conflict, and constructive engagement with the public.
Page: 20 of 25
!Condition 55
Authorization to obligate (federal)award funds to reimburse certain project costs incurred on or after October 1, 2022
The recipient may obligate (federal)award funds only after the recipient makes a valid acceptance of the award.As of
'the first day of the period of performance for the award (October 1, 2022), however, the recipient may choose to incur
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-
;- (1)the recipient makes a valid acceptance of the award, and (2)all applicable withholding conditions are removed by
iOJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that
,precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent(if any)that an award condition expressly precludes reimbursement of project costs incurred "at-
'risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal)award funds
to reimburse itself for project costs incurred "at-risk"earlier during the period of performance (such as project costs
incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those
'project costs otherwise are allowable costs under the award.
Condition 56
,If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System ("CODIS,"the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS. With the exception of Forensic Genetic Genealogy, no profiles generated under this
award may be entered or uploaded into any non-governmental DNA database without prior express written approval
from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA
profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure
all requirements are met for participation in Rapid DNA(see National Rapid DNA Booking Operational Procedures
Manual).
Condition 57
Recipients utilizing award funds for forensic genealogy testing must adhere to the United States Department of Justice
,Interim Policy Forensic Genealogical DNA Analysis and Searching (https://www.justice.gov/olp/page/fiile/1204386/
download), and must collect and report the metrics identified in Section IX of that document to BJA.
Condition 58
'Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks--including 18 U.S.C. 922 and 34
U.S.C. ch. 409--if the recipient(or any subrecipient at any tier)uses this award to fund (in whole or in part)a specific
project or program (such as a law enforcement, prosecution, or court program)that results in any court dispositions,
information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant
Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records
systems that contain any court dispositions, information, or other records that are"eligible records"(under federal or
State law)relevant to the NICS, the recipient(or subrecipient, if applicable) must ensure that all such court
dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS
are promptly made available to the NICS or to the"State" repository/database that is electronically available to (and
accessed by)the NICS, and --when appropriate-- promptly must update, correct, modify, or remove such NICS-
relevant"eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent
monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such
evidence in any express written determination regarding this condition.
Condition 59
Prohibition on use of award funds for match under BVP program
JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP)program.
Page: 21 of 25
'Condition 60
;Extreme risk protection programs funded by JAG must include, at a minimum: pre-deprivation and post-deprivation due
process rights that prevent any violation or infringement of the Constitution of the United States, including but not
limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and
',Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State
;courts and United States courts (including the Supreme Court of the United States). Such programs must include, at
',the appropriate phase to prevent any violation of constitutional rights, at minimum, notice,the right to an in-person
hearing, an unbiased adjudicator,the right to know opposing evidence, the right to present evidence, and the right to
;confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre-deprivation
and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to
a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the
full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the
;substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the
'Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts
;(including the Supreme Court of the United States). The heightened evidentiary standards and proof under such
;programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent
;reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable,vague,
;speculative, and lacking a foundation; and penalties for abuse of the program.
'Condition 61
'Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless,
'as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making
,such expenditures essential to the maintenance of public safety and good order.
Condition 62
Exceptions regarding Prohibited and Controlled Equipment under OJP awards
;Notwithstanding any provision to the contrary in the other terms and conditions of this award, including in the condition
regarding "Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP
awards,"the requirements for the "Transfer/Sale of Award-Funded Controlled Equipment to Other LEAs"and the
requirements for the"Transfer/Sale of Award-Funded Controlled Equipment to NON-LEAs"do not apply to this award.
Condition 63
Use of program income
Program income (as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the
quarterly Federal Financial Report, SF 425.
'Condition 64
,Initial period of performance; requests for extension.
The recipient understands that for award amounts of less than $25,000 under JAG (Category 1), the initial period of
performance of the award is two years. The recipient further understands that any requests for an extension of the
period of performance for an award of less than $25,000 will be approved automatically for up to a total of two
additional years, pursuant to 34 U.S.C. 10152(f)and in accordance with the program solicitation associated with this .
award.
Any request for an extension of the period of performance beyond a four-year award period will require approval, and
the approval (if any)will be at the discretion of the Director of BJA.
Condition 65
The recipient may not expend or draw down more than 10% of the award funds until the recipient submits the required
signed Memorandum of Understanding (MOU), BJA has reviewed and approved that MOU, and an Award Condition
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'Modification (ACM)has been issued to remove this condition. Obligations, expenditures, and drawdowns prior to the
!'ACM are made at the recipient's risk and may be disallowed if not in compliance with program requirements or
,approved budget.
:Condition 66
(Withholding of funds for Required certification from the chief executive of the applicant government
The recipient may not expend or draw down any award funds until the recipient submits the required "Certifications and
Assurances by the Chief Executive of the Applicant Government," properly-executed (as determined by OJP), and an
Award Condition Modification has been issued to remove this condition.
;Condition 67
Withholding of funds for Budget narrative or information
'The recipient may not expend or draw down any award funds until the recipient submits, and OJP reviews and
'accepts, the required budget information or narrative for the award, and an Award Condition Modification has been
;issued to remove this condition.
.Condition 68
'The recipient may not expend or draw down any award funds until-- (1)the program office has verified that the
recipient has submitted all necessary documentation elements required consistent with the award conditions entitled,
"Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards"and
"Expenditures Prohibited Without Waiver,"and (2)an Award Condition Modification (ACM) has been issued to remove
this condition.Additional information about expenditures that are prohibited or controlled under this award may be
found at https://bja.ojp.gov/doc/jag-controlled-purchase-list.pdf.
[ ] I have read and understand the information presented in this section of the Federal Award Instrument.
---.--- ____- _.._..._ _ __.-- -- __- ---__-_ --__-.-, _-- -- -
Award Acceptance
Declaration and Certification to the U.S. Department of Justice as to Acceptance
By checking the declaration and certification box below, I--
A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this
%declaration and certification on behalf of the applicant.
B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and
,belief, that the following are true as of the date of this award acceptance: (1) 1 have conducted or there was conducted
(including by applicant's legal counsel as appropriate and made available to me)a diligent review of all terms and
conditions of, and all supporting materials submitted in connection with,this award, including any assurances and
certifications(including anything submitted in connection therewith by a person on behalf of the applicant before, after,
or at the time of the application submission and any materials that accompany this acceptance and certification); and
(2) 1 have the legal authority to accept this award on behalf of the applicant.
C. Accept this award on behalf of the applicant.
D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand
that, in taking (or not taking)any action pursuant to this declaration and certification, DOJ will rely upon this declaration
and certification as a material representation; and (2) 1 understand that any materially false,fictitious, or fraudulent
information or statement in this declaration and certification (or concealment or omission of a material fact as to either)
may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§
10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the
federal False Claims Act(including under 31 U.S.C. §§ 3729-3730 and/or§§ 3801-3812)or otherwise.
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Agency Approval
Title of Approving Official Name of Approving Official Signed Date And Time
Acting Assistant Attorney General Brent J. Cohen 12/2/24 11:38 AM
Authorized Representative
no value
;Entity Acceptance
Title of Authorized Entity Official
no value
!Signed Date And Time
no value
Page: 24 of 25
Page: 25 of 25
Application
PROPOSAL NARRATIVE
JAG 2024
The County of Fresno encompasses 6,000 square miles of Central California with a
diversity of terrain that varies from open farmlands of the western county to rugged mountain
peaks of over 11,000 feet to the east in the Sierra Nevada Mountain range. The State Department
of Finance estimates the total population of Fresno County is 1,017,431 for 2024, an increase of
0.6%over 2023, making it the tenth most populous county in California. By geographic size it is
the sixth largest county in California and is home to the fifth largest city in the State of California
possessing the same name. Nestled in the heart of the Central San Joaquin Valley, Fresno County
is rich with agriculture. The City of Fresno (herein referred to as the city) has an estimated total
population of 546,718 and is made up of 116.00 square miles. Coupled with the smaller
neighboring City of Clovis, these two cities make up over 66%of the county's entire population.
DESCRIPTION OF THE ISSUE
The city has certainly endured tough times in previous years with our sworn staffing levels
being as low as 849 compared to today's 926. The hiring of police officers is prioritized to fill the
department's authorized sworn positions. The department has rapidly added to its ranks with the
approval and authorization of our administration and governing body.
With past legislation changes including Proposition 47, Proposition 57 and Assembly Bill
109, law enforcement has seen a drastic increase in the need for additional police officers as well
as additional resources to combat the release of prison and jail populations onto our city streets.
The release of habitual offenders coupled with jail overcrowding has put a greaterdemand
on our agency to ensure the safety of our residents. With the augmentation of grant funding, our
agencies can take leaps forward to improve the quality of life for the citizens in our County and
provide valuable law enforcement resources to draw from,as well as support the JAG specific area
of promoting public trust between communities and criminal justice agencies.
Page 1 of 10
PROPOSAL NARRATIVE
JAG 2024 ------�-� __—�—�
The critical economic situation in the Fresno region has severely impacted the ability to
address crime and continues to present an even more critical need to maintain and acquire
necessary tools, communication technologies, and safety equipment for our complement of
sworn officers. With more sworn officers on the streets and an increased number of calls for
service,the need to ensure each officer is adequately equipped is even more critical for their safety
as well as the community in which they serve. In addition, with the passage of Safer Streets for
All Act in the State of California,which decriminalizes loitering in a public place with the"intent"
to engage in sex work; this Act has reduced the department's ability to apprehend pimps for
pimping and pandering and provide services to those victims who are"human trafficking victims"
and bring suspects who are exploiting them to justice.
With the help of the Fresno County Sheriff's Office,the Fresno Police Department(FPD)
acting as the fiscal agent will be responsible for implementing this project. FPD has a long history
of success with large grant funded projects. We are confident that we can successfully meet the
goals and objectives of the 2024 Justice Assistance Grant project.
In recent years the city has seen a steady pattern of high violent crime numbers compared to
other states and national averages. In 2023, the FPD received 1,165,494 calls to dispatch (387,934
emergency 9-11 calls and 777,560 non-emergency calls). Currently,the city's worst violent crimes
include, but are not limited to, homicides, shootings, and robberies. Of these calls in 2023, there
were 35 homicides,.366 total shootings, and 941 robberies. Over the past five years, Fresno has
averaged 57 homicides, 514 total shootings and 911 robberies.
Per the 2022 FBI UCR Crime Data Explorer(most recent data available)for the city,the total
violent crime rate is 127.7% higher than the national average and 73.5% higher than the California
average. We are also experiencing a recent spike in shootings that are directly related to human
trafficking that affects the violent crime in Fresno and holds our citizens hostage in their already
Page 2 of 10
PROPOSAL NARRATIVE
JAG 2024- ---------------- ---------
neglected and impoverished neighborhoods. It shows how violence affects innocent citizens who
deserve to be safe and secure. Gang activity and crime continue to be an issue within the city. Many
of the violent crimes committed can be attributed to the high volume of gang activity. This proves to
be a very challenging issue for law enforcement as many victims are scared to report or follow through
with reporting or prosecution of the violent crime committed.
More recently, we have seen an increase in violence against police officers. In 2023, Selma
Police Officer Gonzalo Carrasco Jr., 24-years old, was shot and killed in the line of duty by a
Bulldog gang member. In addition, an FPD Officer was shot in his chest during a traffic stop by a
Bulldog gang member. Fortunately,the officer's vest stopped the round which would have likely
been fatal. On a separate incident, multiple FPD Officers came under gunfire while responding to a
call for service.
We have taken many strides towards the reduction of crime in our city in the past,
however, our organization has a long way to go to further ensure the safety of our officers and the
community; thereby resulting in the need to look for additional resources to protect our officers
and better serve our citizens. We have used non-traditional methods for recruiting, including
partnering with the military in hiring those who are leaving the military and still want to serve their
community. In addition, due to exceptional training and mentorship, we have closed in on the gap
and acquired energetic new officers. These officers allow us to continue our focused policing
strategies on gang .eradication, proactive enforcement, and prevention efforts. Coupled with
support from our community, we can curb the uptick in criminal activity on our streets.
A key area of priority and emphasis is preventing and combating hate crimes. Based on city
wide hate crime case factors, there were a total of 8 cases in 2022, and a total of 19 cases in 2023
and 19 in 2024 year to date. The cases were narrowed down by the bias, which were Race/Ethnicity,
Sexual Orientation and Religion. There has been an increase in Sexual Orientation. In 2023 there
Page 3 of 10
PROPOSAL NARRATIVE
JAG 2024
were 6 cases and in 2024 year to date, 10 cases have been reported. The victims were made up of
Black, Hispanic, White, Asian Indian/Punjabi, and Other. In 2023, a church building was a victim
of hate crime. All hate crimes are fully investigated when they occur and are sent to the Fresno
County District Attorney's Office for prosecution.
Like other law enforcement agencies, we are facing challenges brought on by current
economic conditions. As a result, we have had to implement significant organizational changes to
meetcommunity needs with fewer resources. Priorities have been modified, staff members have
been reassigned, and department operations have been restructured. These economic constraints,
combined with other issues, have required us to focus our resources on our highest priority duties.
Funding priorities surround the need to augment existing programs with equipment, supplies and
services to ensure that these programs are a success.
The Sheriff's Office is responsible for the apprehension of criminal suspects for crimes
committed in the unincorporated areas of Fresno County, providing judicial protection, bailiff
services, public screening, court security and the operation of jail facilities for the County.
Criminal justice programs have become increasingly dependent on the award of grant funds to
augment many basic law enforcement needs. As State and Federal funds continue to decline, local
agencies struggle to fund law enforcement programs related to criminal justice. The lack of
funding for law enforcement equipment becomes a greater concern for citizen and officer safety.
A disparity exists between the city and the County of Fresno, as certified by the Bureau of
Justice Assistance. Per a Memorandum of Understanding(MOU) by and betweenthe city and
County of Fresno,the city has been named fiscal agent for the purpose of this grant funding.
Funding is allocated and determined by the JAG formula.
A key component of the department is fiscal responsibility and professional standards to
ensure effective and timely service to the community is met while adhering to the highest industry
Page 4 of 10
PROPOSAL NARRATIVE
v JAG 2024 --
standards of law enforcement. Fiduciary responsibilities are essential to our success. FPD's Grants
Management Unit(GMU) oversees the fiscal,programmatic, and compliance policies/procedures
associated with grant funding and local government.
Funding allocated for the City of Fresno:
The overall mission is to "enhance safety, service and trust with our community and to
serve our community with honesty, compassion and respect." This becomes more challenging as
local agencies have endured drastic budget cuts and staff reductions while serving in economically
challenged communities. This agency continues to need equipment and supplies to combat crime
and to ensure the safety of our sworn officers and the community they have vowed to protect and
serve. The focus of this funding will be to augment necessary and critical safety equipment to
support our law enforcement officers,reduce liability,and ensure adequate equipment is available.
JAG funding will fund new and 5-year replacement ballistic vests for our sworn officers to adhere
to the department's mandatory wear policy, safety equipment and protective clothing for our
Traffic Bureau (motor officers), purchase and repair of portable radios used by our sworn
personnel for calls for service, tactical operations and interoperability, operational costs and
replacement parts for our Air Support Unit (Skywatch) 20+ year old helicopters, unforeseen and
critical operations, training, and equipment costs for the K-9 Unit and ammunition including less
lethal for use by our sworn personnel during their quarterly and annual certified training.
Riding a police motorcycle exposes the officer to environmental hazards that are not
usually experienced by those officers operating a patrol car. To combat this, we provide our motor
officers, in our Traffic Bureau,with the best safety equipment available to lessen their exposure to
these hazards. Our motorcycle officers are provided with mid-calf length, leather riding boots to
protect their lower legs from road debris and vehicle fluid. Their pants are doublelayered riding
Page 5 of 10
PROPOSAL NARRATIVE
JAG 2024 - --------
breeches, designed to protect the wearer from road lacerations in the event of a fall. We issue an
Arai law enforcement version,3/4 motorcycle helmet that is both DOT and SNELL compliant.Also
provided to each motorcycle officer are a pair of leather riding gloves that are designed to protect
the officer's hands in the event of an unintended dismount. Our cold weather gear consists of both
a leather jacket as well as a nylon jacket. The nylon jacket comes equipped with Kevlar panels
sewn into the back, elbows, and shoulders. Although these panels are not designed to be bullet
resistant,they are designed to protect against serious injury if the rider comes in contact with the
roadway. The design thickness of the leather jacket is such that it accomplishes the same task
as the nylon jacket's ballistic panels. Lastly, each officer is issued a pair of cold weather gloves to
protect the officers' hands from the winter environment. We realize that it is impossible to
completely protect a motorcycle officer from the inherit hazards he or she faces when riding a
police motorcycle, but by providing this safety equipment we hope to decrease the chances of
serious injury.
Funding is also being requested for our Air Support Unit, named "Skywatch" to provide
operational costs to conduct patrol, special surveillance, photo missions, site surveys, which
include homeland security operatives and tactical flight operations. Fuel costs have drastically
increased and costs to operate Skywatch have exceeded existing resources. The helicopter parts
and repair costs are expensive, due to the nature and age of the equipment. Budget reductions in
funding for this unit will not cover all the costs of operations and maintenance, therefore a need
for grant augmentation exists.
The K-9 Unit typically incurs costs that are unforeseen and/or over existing resources
allocated within general fund dollars. Grant funding allows for the unanticipated and additional
operational costs, such as veterinary costs, feed and/or professional service as needed, and the
annual subscription of the Ace K-9 HOT-N-POP PROO system in our K-9 vehicles. The HOT-N-
Page 6 of 10
PROPOSAL NARRATIVE
_---- - ----- JAG 2024 — ---- --__---
POP PRO aV combines the features of two best-selling canine safety products into one easy to use
temperature alarm and door popper system. This innovative unit monitors vital components
including temperature sensors and vehicle battery voltage and shows the information on a 32-
character backlit alphanumeric display. Under alarm conditions,the unit activates an S.O.S. horn
honk signal, siren, light-bar activation and dual window drop to immediately equalize the internal
temperature of the vehicle. The door popper feature releases the K-9 from the vehicle by remote
control worn in a holster. In addition,the special Door Pop StopperTM feature disables the K-9
Door Popper®when the vehicle is in gear. Features are software based to allow for future
upgrades. Resources such as our Air Support Unit and K-9 Unit are vital to our organization and
overall mission and our citizens have come to expect and support these units.
FPD is certified by the State of California's Commission on Peace Officer Standards&
Training (POST)to present over 40 courses to law enforcement statewide. Many of our courses are
offered in conjunction with the Fresno City College Police Academy. FPD Training Unit and state-
of-the-art Regional Training Center provides on an average, 40,000 hours of tactical and safe
emergency vehicle operations training to department members on an annual basis. Half of these
hours utilize tactical training along with a live fire range training component to better enhance
firearm operations and tactics for our department members. Statistics have shown that firearm
skills are perishable and only through repetitive and enhanced training can you sustain these skills.
The purchase of ammunition will ensure our department members viable sustainability of these
fundamental skills. Funding for ammunition will enhance the safety of our officers as they
participate in ongoing police training to include qualifications,perishable skills training, and special
unit training. All members of the agency must demonstrate proficiency with each weapon issued,
prior to being authorized to carry the weapon in the field. This is a critical safety training
component for all sworn officers.
Page 7 of 10
PROPOSAL NARRATIVE
JAG 2024
Funding allocated for the County of Fresno:
The Sheriff's Office is responsible for the apprehension of criminal suspects for crimes
committed in the unincorporated areas of Fresno County, providing judicial protection, bailiff
services, public screening, court security and the operation of jail facilities for the County. Criminal
justice programs have becorne increasingly dependent on the award of grant funds to augment many
basic law enforcements needs. As State and Federal funds continue to decline, local agencies
struggle to fund law enforcement programs related to criminal justice. The lack of funding for law
enforcement equipment becomes a greater concern for citizen safety as well as officer safety.
JAG funding will enable the Sheriff's Office to purchase tasers, taser cartridges, and taser
batteries for both the Deputy Sheriff's to provide an intermediate level of force when dealing with
violent and potentially violent subjects and for use by Corrections Staff who are assigned to guard
incarcerated people at off-site medical facilities. The taser will be used as a de-escalation tool to
reduce suspect/incarcerated people/officer injuries, keeping community members, and Sheriff
Officers safer during law enforcement and civilian interactions.
PROJECT DESIGN AND IMPLEMENTATION
Due to the recent changes in the Legislation in the criminal justice realm, local law
enforcement agencies have had to readjust their focus and priorities as it relates to crime fighting
strategies all while ensuring the community's safety and trust. Over the last several years,the FPD
has implemented and enhanced several advisory boards, including but not limited to the Bringing
Broken Neighborhoods Back to Life, Police Chief s Advisory Board, Youth,Advisory Council,
Citizen's Police Academy, Teen Police Academy, Community Engagement Unit, and the
Residents Academies (English, Spanish, Hmong, and Sheikh). The participants in these groups
are all civilian members of our community(both city and county) and serve many different facets
Page 8 of 10
PROPOSAL NARRATIVE
-- ---- - JAG 2024 ----- --�----
from faith-based, community based or for personal knowledge.
The main goal of these groups is to ensure that we are meeting the needs of our community
by focusing on community-based policing efforts in promoting and building relationships to
enhance officer and public safety. Both sworn and non-sworn (professional staff) department
members attend these meetings with the mission of educating and informing the public about
how officers do their jobs, why certain equipment and tactics are used, how agencies develop
policies and procedures, and how the community can help make their city safe. It is the intent of
FPD to continue to engage the community in our crime fighting efforts and seek solutions to
reducing crime in our neighborhoods.
The meetings have enabled both FPD and the Fresno County Sheriff's Office to develop
and prioritize our funding strategies to ensure we do our best serving the communities utilizing the
funding from JAG 2024 in the most efficient manner.
CAPABILITIES AND COMPETENCIES
Acting as the Fiscal Agent, per MOU and agreed to by all parties, is FPD's GMU. FPD is
the largest agency in this area and is a professional organization that prides itself on delivering the
highest level of quality service and protection to the community. FPD is organized into four
divisions with all divisions commanded by a Deputy Chief and management support staff under
their direction. The divisions are: Administrative Services, Support and Special Services, Patrol,
and Investigative Divisions. GMU, under the Administrative Services Division, is managed by a
Business Manager and employs a Management Analyst II. They are responsible for all oversight
of department's grant related activities,and understand the fiduciary responsibility associated with
federal, state, and local funding. The Unit has participated in several audits over the years to
demonstrate transparency and accountability for those funds. They will provide the mechanism for
separate tracking and reporting of grant expenditures and receivables and ensure timely reporting.
Page 9 of 10
PROPOSAL NARRATIVE
JAG 2024
Systems are in place to track grant projects separately from general fund expenses and manage
subrecipient finding. They currently manage over 18 active grant projects with several covering
multiple funding cycles and works closely with the City of Fresno's Budget and Management
Office, Finance Department, as well as Personnel Services to stay compliant with all grant
regulations.
PLAN FOR COLLECTING THE DATA REQUIRED OF THIS SOLICITATION'S
PERFORMANCE MEASURES:
FPD has been deemed National Incident Based Reporting System (NIBRS) compliant.
County of Fresno will go live January 1,2025. To adequately supply data for the project activities
of this grant, we will utilize NIBRS data, department-initiated crime analysis, and any other
necessary means to provide accurate data in a timely fashion. The responsibility of compiling all
data and entering it into the Bureau of Justice Assistance (BJA) Performance Measurement Tool
(PMT)and Just Grants will rest on the Business Manager in the GMU. With the recent change and
roll-out of the JAG Performance Accountability Measures, both the FPD and the Fresno Sheriff's
Office have had experience with completing this data entry. All data will be vetted through our
internal controls to ensure accuracy.
As law enforcement operations costs increase, local funding resources decline, leaving
many necessary resources without financial support. We are economically challenged to find the
resources to fund basic tools and equipment necessary in daily operations. This project funding
continues to vitally assist the city and County of Fresno in their shared dedication and
determination to make our community safer for its residents.
Page 10 of 10
BUDGET NARRATIVE
A. Personnel—N/A
B. Fringe Benefits—N/A
C. Travel—N/A
D. Eguinment—N/A
E. Sullulies-$360,575
Ammunition purchases will ensure that Fresno Police Department (FPD) members have the
equipment necessary to sustain the required skills through adequate training, The caliber of ammo
will be below .50. The Training Unit provides on average 55,000 hours of tactical training to
sworn department members on an annual basis. During half of these hours, they participate in
tactical training utilizing live fire range simulations to enhance firearm usage,accuracy and safety
for all sworn officers and members of the community. Statistics have shown that shooting is a
perishable skill that requires repetitive and periodic training to maintain this skill. The purchase of
ammunition will ensure our department members have the equipment necessary to maintain these
skills. Ammunition will be utilized to conduct ongoing police training for our officers including
qualifications, perishable skills training, special unit training, and SWAT tactical training.
Total Cost for Ammunition (FPD) -$75,200
Safety equipment and/or supplies are needed to continue to support officers working in special
units such as Special Weapons And Tactics(SWAT),Traffic Bureau,Bicycle Patrol,Mobile Field
Force (MFF), Explosive Ordnance Disposal (EOD) Unit, and Special Response Teams (SRT).
This may include safety equipment such as tactical vests, motorcycle helmets, protective
equipment,weapons, and accessories.Not only does this equipment allow officers to conduct their
assigned duties, but it provides them with the tools to enhance their capabilities in a safe and
Page 1 of 5
BUDGET NARRATIVE
JAG 2024
effective manner. The Fresno Police Department's Traffic Bureau officers require specialized
uniforms and boots for their safety when operating their police issued motorcycle. These uniforms
are different than and in addition to the uniforms worn by patrol officers. The cost of these
uniforms is not part of the city's budget nor part of the officer's uniform allowance but are essential
safety equipment for those officers that are assigned a motorcycle. JAG funding allows our
department to provide essential safety equipment to those officers assigned to special units that is
not budgeted in the City's general fund.
Total Cost for Safety Equipment(FPD)-$17,803
Each year the Air Support Unit or"Skywatch"patrol is at risk of being grounded without additional
funding to support their services. With various outside resources, such as JAG funding,we will be
able to continue the use of our air patrol to assist officers on the ground with daily coverage. The
funding will provide maintenance and operations costs in order to conduct patrol, special
surveillance operations, photo missions, and site surveys of incidents. Fuel costs have drastically
increased recently and costs to operate Skywatch has exceeded existing resource capabilities to
financially sustain the program without additional support. It may be necessary to purchase or
repair other parts for our Forward Looking Infrared (FLIR) devices on each helicopter. The FLIR
is a "heat-seeking device" the helicopter observer uses to track suspects on the ground from the
air. Helicopter parts are expensive and are increasing due to the technology and nature of the
equipment needed.
Total Cost for Skywatch Operations (FPD) -$115,045
Funding for our ballistic vest program is also being requested. Our agency has implemented a
mandatory wear policy for ballistic vests and a five-year life cycle for each vest as recommended
Page 2 of 5
BUDGET NARRATIVE
JAG 2024
by the manufacturer. Ballistic vests are a fundamental piece of equipment and whether utilized or
not can be a matter of life or death. All new officers will receive a new ballistic vest that meets
current standards and is fitted to the individual.Also,every officer's vest is on a documented five-
year life cycle and is replaced then. Grant funding will be utilized to augment current funding for
this program and is essential to meet the demand and the needs of officers.
Total Cost for Ballistic Vests (FPD) -$61,200
Another crucial piece of equipment that officers rely on daily is a portable radio. These
communication devices are the officer's lifeline when handling calls for service, special tactical
operations, and virtually any function that a police officer is responsible for. Without this vital
piece of equipment, the ability to conduct their day-to-day activities safely and efficiently would
be impossible. Funding for new radios, parts to maintain existing radios, and accessories are
essential and a top priority for our agency.
Total Cost of Radio Equipment(FPD)-$15,687
The County of Fresno will purchase tasers for use by Deputy Sheriffs to provide an intermediate
level of force when dealing with violent/potentially violent subjects and for Corrections staff to
who are assigned to guard incarcerated people at off-site medical facilities (hospitals, skilled
nursing facility, etc.).
Total Cost of Tasers (FSO) -$75,640
F. Construction—N/A
G. Consultant/Contracts—N/A
H. Other-$13,000
These funds will allow for the annual subscription purchase of Ace K-9 HOT-N-POP PRO®
Page 3 of 5
BUDGET NARRATIVE
JAG 2024
system in our K-9 vehicles and purchase replacement equipment and/or emergency veterinary
supplies necessary to maintain K-9 operations. The HOT-N-POP PRO®combines the features
of two best-selling canine safety products into one easy to use temperature alarm and door
popper system. This innovative unit monitors vital components including temperature sensors
and vehicle battery voltage and shows the information on a 32-character backlit alphanumeric
display. Under alarm conditions, the unit activates an S.O.S. horn honk signal, siren, light-bar
activation and dual window drop to immediately equalize the internal temperature of the vehicle.
The door popper feature releases the K-9 from the vehicle by remote control worn in a holster. In
addition,the special Door Pop StopperTM feature disables the K-9 Door Popper®when the
vehicle is in gear. Features are software based to allow for future upgrades.
Total Cost of Police Canine Equipment& Supplies(FPD)-$13,000
I. Indirect Costs—N/A
SUMMARY OF BUDGET
Category Budget
A.Personnel NIA
B.Fringe Benefits N/A
C. Travel N/A
D.Equipment N/A
E. Supplies $360,575
F. Construction N/A
G. Consultants/Contracts N/A
H. Other $13,000
Total Direct Costs $373,575
Page 4 of 5
BUDGET NARRATIVE
1.Indirect Costs N/A
TOTAL PROJECT COSTS $373,575
Page 5 of 5
Solicitation
OMB No. 1121-0329
Approval Expires 2/28/2027
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Solicitation Title: BJA FY24 Edward Byrne Memorial Justice Assistance Grant(JAG)
Program—Local Solicitation
Assistance Listing Number 16.738
Grants.gov Opportunity Number: O-BJA-2024-172239
Solicitation Release Date: September 4, 2024
Step 1: Application Grants.gov Deadline: 8:59 p.m. Eastern Time on October 16, 2024
Step 2: Application JustGrants Deadline: 8:59 p.m. Eastern Time on October 22, 2024
Contents
Synopsis....................................................................................................................................4
Program Description Overview..............................................................................................4
FundingCategory..................................................................................................................4
Eligibility.................................................................................................................................4
Agency Contact Information ..................................................................................................5
Application Submission Information.......................................................................................5
Registration........................................................................................................................5
Submission.........................................................................................................................5
ProgramDescription..................................................................................................................6
Program Description Overview..............................................................................................6
StatutoryAuthority.................................................................................................................6
SpecificInformation...............................................................................................................6
Limitations on the Use of JAG funds................................................................................13
OtherProgram Requirements..........................................................................................13
Solicitation Goals and Objectives........................................................................................17
Goals................................................................................................................................17
Objectives ........................................................................................................................17
FederalAward Information ..................................................................................................17
Awards, Amounts and Durations......................................................................................17
Availabilityof Funds.........................................................................................................18
Typeof Award..................................................................................................................19
Cost Sharing or Matching Requirement...........................................................................19
EligibilityInformation............................................................................................................19
HowTo Apply..........................................................................................................................20
ApplicationResources.........................................................................................................20
HowTo Apply ......................................................................................................................20
Registration......................................................................................................................20
Submission.......................................................................................................................20
Submission Dates and Time................................................................................................21
Experiencing Unforeseen Technical Issues Preventing Submission of an Application
(Technical Waivers) .........................................................................................................21
Application and Submission Information..............................................................................22
Content of the SF-424 in Grants.gov ...............................................................................22
Content of the JustGrants Application Submission..........................................................23
Application Review Information ...........................................................................................28
ReviewProcess ...............................................................................................................28
Federal Award Administration Information...........................................................................29
FederalAward Notices.....................................................................................................29
Evidence-Based Programs or Practices ..........................................................................29
Information Regarding Potential Evaluation of Programs and Activities..........................29
Administrative, National Policy, and Other Legal Requirements......................................29
CivilRights Compliance...................................................................................................29
Financial Management and System of Internal Controls .................................................30
Information Technology Security Clauses........................................................................30
General Information About Post-Federal Award Reporting Requirements ......................30
Federal Awarding Agency Contact(s)..................................................................................31
OtherInformation.................................................................................................................31
Freedom of Information and Privacy Act (5 U.S.C. §§ 552 and 552a) ................................31
ProvideFeedback to OJP................................................................................................31
PerformanceMeasures .......................................................................................................31
ApplicationChecklist............................................................................................................32
Pre-Application.................................................................................................................32
ApplicationStep 1 ............................................................................................................32
ApplicationStep 2 ............................................................................................................33
Review, Certify, and Submit Application in JustGrants....................................................34
Standard Solicitation Resources..........................................................................................35
Page 2 O-BJA-2024-172239
Page 3 O-BJA-2024-172239
Synopsis
Program Description Overview
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice
Assistance (BJA) seeks applications for formula funding to provide additional personnel,
equipment, supplies, contractual support, training, technical assistance, and information
systems for criminal justice or civil proceedings to states to support a range of program areas
under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program—Local Solicitation.
With this solicitation, the Bureau of Justice Assistance (BJA)seeks to award Edward Byrne
Memorial Justice Assistance Grant(JAG) Program funds to eligible units of local government.
(BJA will issue a separate solicitation for applications from states.)
For more information on the JAG Program, please refer to the JAG Fact Sheet and/or JAG
Frequently Asked Questions (FAQs).
OJP is committed to advancing work that promotes civil rights and equity, increases access to
justice, supports crime victims and individuals impacted by the justice system, strengthens
community safety, protects the public from crime and evolving threats, and builds trust between
law enforcement and the community.
This program furthers the DOJ's mission to uphold the rule of law, to keep our country safe, and
to protect civil rights.
Funding Category
Competition Competition Title(Category Name) Expected Dollar Amount for Performance Performance
ID Number of Award Start Date Duration
Awards (Months)
C-BJA-2024- Category 1—Applicants with eligible 587 $9,041,009 10/1/2023 24
00091- allocation amounts of less than
PROD $25,000
C-BJA- Category 2—Applicants with eligible 553 $75,880,039 10/1/2023 48
2024-00092- allocation amounts of$25,000 or more
PROD
Eligibility
• Special district governments
• City or township governments
• County governments
• Native American tribal governments (Federally recognized)
By law, for purposes of the JAG Program, the term "units of local government" includes a town,
township, village, parish, city, county, borough, or other general-purpose political subdivision of
a state, or it may be a federally recognized American Indian tribal government that performs law
enforcement functions (as determined by the Secretary of the Interior). A unit of local
government also may be any law enforcement district or judicial enforcement district established
under applicable state law with authority to independently establish a budget and impose taxes;
for example, in Louisiana, a unit of local government means a district attorney or parish sheriff.
Page 4 O-BJA-2024-172239
The eligible allocations by state for the fiscal year (FY)2024 JAG Program can be found at:
https://bia.o)p.gov/pro rq am/jag/overview.
Eligible allocations under the JAG Program are posted annually on the JAG web page. See the
Allocation Determination and Units of Local Government Requirements Regarding Use of JAG
Funds section for more information. Applicants with eligible allocation amounts of less than
$25,000 will apply to Category 1, and applicants with eligible allocation amounts of
$25,000 or more will apply to Category 2.
Agency Contact Information
For assistance with the requirements of this solicitation, contact the OJP Response Center by
phone at 800-851-3420, 301-240-6310 (TTY for hearing-impaired callers only), or email
grants@ncirs.gov. The OJP Response Center operates from 10:00 a.m. to 6:00 p.m. ET
Monday—Friday and from 10:00 a.m. to 8:00 p.m. ET on the solicitation close date.
For procedures related to unforeseen technical issues beyond the control of the applicant that
impact submission by the deadlines, see the "How To Apply" section, Experiencing Unforeseen
Technical Issues.
For assistance with submitting the Application for Federal Assistance standard form (SF-424)
and a Disclosure of Lobbying Activities (SF-LLL)-in Grants.gov, contact the Grants.gov
Customer Support Hotline at 800-518-4726, 606-545-5035, Grants.gov Customer Support, or
support(a1grants.gov. The Grants.gov Support Hotline is open 24 hours a day, 7 days a week,
except on federal holidays.
For technical assistance with submitting the full application in JustGrants, contact the
JustGrants Service Desk at 833-872-5175 or JustG rants.Support(c�usdoj.gov. The JustGrants
Service Desk operates from 7:00 a.m. to 9:00 p.m. ET Monday—Friday and from 9:00 a.m. to
5:00 p.m. ET on Saturday, Sunday, and federal holidays.
Application Submission Information
Registration
Before submitting an application, an applicant must have a registration in the System for Award
Management (SAM.gov).
Submission
Applications must be submitted to DOJ electronically through a two-step process that begins in
Grants.gov and is completed in JustGrants. See the Submission Dates and Time section for the
Grants.gov and JustGrants application deadlines.
Step 1: The applicant must register for this opportunity in Grants.gov at
https://grants.gov/register and submit by the Grants.gov deadline the required Application for
Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL).
See the Submission Dates and Time section for application deadlines.
Step 2: The applicant must submit the full application, including attachments, in JustGrants at
JustGrants.usdoi.gov by the JustGrants application deadline. See the Submission Dates and
Time section for application deadlines.
Page 5 O-BJA-2024-172239
Program Description
Program Description Overview
The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice
Assistance (BJA) seeks applications for formula funding to provide additional personnel,
equipment, supplies, contractual support, training, technical assistance, and information
systems for criminal justice or civil proceedings to states to support a range of program areas
under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program—Local Solicitation.
This program furthers the DOJ's mission to uphold the rule of law, to keep our country safe, and
to protect civil rights.
With this solicitation, the Bureau of Justice Assistance (BJA) seeks to award Edward Byrne
Memorial Justice Assistance Grant (JAG) Program funds to eligible units of local government.
(BJA will issue a separate solicitation for applications from states.)
For more information on the JAG Program, please refer to the JAG Fact Sheet and/or JAG
Frequently Asked Questions (FAQs).
OJP is committed to advancing work that promotes civil rights and equity, increases access to
justice, supports crime victims and individuals impacted by the justice system, strengthens
community safety, protects the public from crime and evolving threats, and builds trust between
law enforcement and the community.
Statutory Authority
The JAG Program is authorized by Title I of Public Law 90-351 (generally codified at 34 U.S.C.
10101-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28
U.S.C. 530C(a).
Specific Information
Statutory Formula
JAG awards are based on a statutory formula that is fully described within the JAG Technical
Report. Once each fiscal year's overall JAG Program funding level is determined, BJA works
with the Bureau of Justice Statistics to begin a four-step grant award calculation process, which
generally consists of the following:
1. Computing an initial JAG allocation for each state, based on its share of violent crime
and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine whether the state allocation
is less than the minimum award amount defined in the JAG legislation (0.25 percent
of the total). If this is the case, the state is funded at the minimum level, and the
funds required for this are deducted from the overall pool of JAG funds. Each of the
remaining states receives the minimum award plus an additional amount based on
its share of violent crime and population.
3. Dividing each state's final award amount (except for the territories and the District of
Columbia) between the state and its units of local governments at rates of 60 and 40
percent, respectively.
4. Determining award allocations for the units of local government, which are based on
their proportion of the state's 3-year violent crime average. If the "eligible award
amount"for a particular unit of local government, as determined on this basis, is
Page 6 O-BJA-2024-172239
$10,000 or more, then the unit of local government is eligible to apply directly to OJP
(under the JAG Local Solicitation)for a JAG award. If the "eligible award amount"for
a particular unit of local government, as determined on this basis, is less than
$10,000, the funds are not made available for a direct award to that particular unit of
local government but instead are added to the amount that is awarded to the state.
Allocation Determination and Units of Local Government Requirements Regarding
Use of JAG Funds
Eligible allocations under JAG are posted annually on the JAG web page.
According to the JAG Program statute, a "disparity" may exist between the funding eligibility of a
county and its associated municipalities. See 34 U.S.C. � 10156(d)(4). Units of local
government identified by BJA as disparate must select a fiscal agent that will submit an
application for the allocation that includes all disparate municipalities. A memorandum of
understanding (MOU) that identifies which jurisdiction will serve as the applicant or fiscal agent
for joint funds must be completed and signed by each participating jurisdiction's authorized
representative. Once an award is made, the fiscal agent will be responsible for distributing
award funds to the other jurisdictions in the disparate group through subawards that include all
appropriate award conditions. To verify eligibility, an applicant should visit the JAG web page,
click on their respective state, and note the following regarding the state's allocation table:
1. Disparate units of local government are listed in shaded groups, in alphabetic order by
county. Units of local government identified as disparate must select one unit of local
government to submit an application on behalf of the disparate group.
2. Counties that have an asterisk (") under the "Direct Allocation" column did not submit the
level of violent crime data to qualify for a direct award from BJA but are in the disparate
grouping indicated by the shaded area. The JAG legislation requires these counties to
remain a partner with the local jurisdictions receiving funds and be a signatory on the
required MOU.
3. Direct allocations are listed alphabetically below the shaded disparate groupings.
Please note that disparate jurisdictions do not need to abide by the listed individual
allocations, which are provided for information only. Jurisdictions in a funding disparity
are responsible for determining individual amounts within the Eligible Joint Allocation
and documenting individual allocations in the MOU. See the JAG FAQs for more
information. A sample MOU is also available.
Statutory Program Areas
In general, JAG funds awarded to a unit of local government under the FY 2024 program may
be used to hire additional personnel and/or purchase equipment, supplies, contractual support,
training, technical assistance, and information systems for criminal justice or civil proceedings,
including for any one or more of the following program areas:
1. Law enforcement programs.
2. Prosecution and court programs.
3. Prevention and education programs.
4. Corrections and community corrections programs.
5. Drug treatment and enforcement programs.
6. Planning, evaluation, and technology improvement programs.
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7. Crime victim and witness programs(other than compensation).
8. Mental health programs and related law enforcement and corrections programs,
including behavioral programs and crisis intervention teams.
9. Implementation of state crisis intervention court proceedings and related programs or
initiatives, including but not limited to mental health courts, drug courts, veterans
courts, and extreme risk protection order programs.
In connection with all of the above purposes, it should be noted that the JAG statute, at 34
U.S.C. § 10152, defines "criminal justice"as"activities pertaining to crime prevention, control,
or reduction, or the enforcement of the criminal law, including, but not limited to, police
efforts to prevent, control, or reduce crime or to apprehend criminals, including juveniles,
activities of courts having criminal jurisdiction, and related agencies (including but not
limited to prosecutorial and defender services,juvenile delinquency agencies and pretrial
service or release agencies), activities of corrections, probation,or parole authorities and
related agencies assisting in the rehabilitation, supervision, and care of criminal offenders,
and programs relating to the prevention, control, or reduction of narcotic addiction and
juvenile delinquency."
BJA Areas of Emphasis
BJA recognizes that many state and local justice systems currently face challenging fiscal
environments, and an important, cost-effective way to relieve those pressures is to share or
leverage resources through cooperation among federal, state, and local criminal justice
agencies and community-based public safety partners. Key areas of priority for BJA include:
Prevention and Prosecution of Hate Crimes, Election Security, Enhancing Justice System
Reform Strategies, Advancing Equity and Support for Underserved Communities, and Violent
Crime Reduction.
BJA encourages recipients of FY 2024 JAG funds to coordinate with federal criminal justice
agencies and other stakeholders, including communities most impacted by crime and violence,
in addressing these challenges. Additional details on the BJA areas of emphasis can be found
below.
Prevention and Prosecution of Hate Crimes
Hate crimes (sometimes called bias-motivated crimes) are criminal offenses motivated by some
form of bias toward victims based on their perceived or actual race, color, ethnicity, religion,
national origin, sexual orientation, gender, gender identity, or disability. Hate crimes have a
devastating effect beyond the harm inflicted on any one victim. They reverberate through
families, communities, and the entire nation as others fear that they too may be threatened,
attacked, or forced from their homes because of what they look like, who they are, where they
worship, whom they love, or whether they have a disability. As with most other crimes, hate
crimes in the United States are primarily investigated under state law and prosecuted by local,
state, and tribal authorities. However, reluctance from victims and witnesses to contact law
enforcement about hate crime incidents may arise from perceptions of bias, distrust of law
enforcement or the criminal justice system, or barriers such as language and concerns about
immigration status. Hate crimes are chronically underreported to and under-identified by law
enforcement. Tools such as the U.S. Bureau of Justice Statistics' National Crime Victimization
Survey (NCVS) and the Federal Bureau of Investigation's (FBI's) Uniform Crime Reportinq
(UCR) program and FBI's Crime Data Explorer(CDE) shed some light on trends among those
hate crimes reported to law enforcement or through NCVS. Although hate crimes are often
Page 8 O-BJA-2024-172239
underreported, in recent years, there have been alarming spikes in hate crimes and threats of
violence across the country, often fueled by online hate forums. In 2022, the most recently
published data, hate crimes were at their highest recorded levels as reported to the FBI UCR
program. In addition to those incidents reported through the UCR program, in 2023,jurisdictions
from across the country reported increases in threats and attacks motivated by antisemitism or
Islamophobia, target certain educational institutions such as Historically Black Colleges and
Universities, or target individuals on the basis of their gender identity or sexual orientation.
During a November 2023 United Against Hate Virtual Forum, Attorney General Merrick Garland
addressed the recent spike in hate crimes, and reemphasized that, "Combating hate-fueled
violence remains central to the Justice Department's mission."A critical part of that mission is
equipping state, local, and tribal justice agencies with the tools and resources to address hate
crimes. Research from the National Institute of Justice (NIJ) indicates that despite the known
underreporting of hate crimes, many state and local law enforcement agencies do not have
adequate tools to identify, investigate, and respond to hate crimes, and only 23 percent of law
enforcement agencies that responded to the survey reported any hate crime investigations in
2018.
BJA encourages JAG recipients to utilize funding to promote change and accountability by
supporting state, local, and tribal efforts to prevent hate crimes, build trust with communities to
encourage reporting of hate-related criminal offenses and incidents, and promote efforts to fully
investigate and prosecute hate crimes when they do occur. This includes ensuring those
agencies that have not yet transitioned to the National Incident Based Reporting System
(NIBRS) doing so expeditiously to ensure that national hate crime statistics are as accurate as
possible. More information on BJA's portfolio addressing hate crimes, including the Emmett Till
Cold Case Investigations and Matthew Shepard and James Byrd, Jr. Hate Crimes Programs,
can be found Hate Crime I Bureau of Justice Assistance.
Election Security
In 2021, the Department launched a law enforcement task force to address the rise in threats
against election workers, administrators, officials, and others associated with the electoral
process. For more information regarding the Department's efforts to combat threats against
election workers, read the Deputy Attorney General's memo. The task force, announced by
Attorney General Merrick B. Garland and launched by Deputy Attorney General Lisa O. Monaco
in June 2021, has led DOJ's efforts to address threats of violence against election workers, and
to ensure that all election workers—whether elected, appointed, or volunteer—are able to do
their jobs free from threats and intimidation. The task force engages with election-related
stakeholders and state and local law enforcement to assess allegations and reports of threats
against election workers, and it has investigated and prosecuted these matters where
appropriate, in partnership with FBI Field Offices and U.S. Attorneys' Offices throughout the
country.
On January 9, 2024, the Department provided updated information pertaining to its efforts to
"ensure that all qualified voters have the opportunity to cast their ballots and have their votes
counted free of discrimination, intimidation, or criminal activity in the election process, and to
ensure that our elections are secure and free from foreign malign influence and interference."
The broad criminal justice purposes supported by the JAG Program permit JAG funds to be
used to deter, detect, and protect against threats of violence against election workers,
Page 9 O-BJA-2024-172239
administrators, officials, and others associated with the electoral process. BJA encourages state
and local JAG applicants to utilize JAG funding to prevent and respond to violent threats of this
kind.
Enhancing Justice System Reform Strategies
The justice system serves an important role in protecting communities and seeking justice for
victims. For the justice system to serve that role effectively, it must be fair, open, and equitable;
utilize evidence-based approaches; and promote restorative practices and rehabilitation. For far
too long, however, the justice system has not lived up to its promise. Racial disparities and other
inequities, as well as overly harsh sentences, have driven up incarceration rates, which can
create mistrust in the justice system and divert resources away from other urgent community
needs. To build strong, safe, and healthy communities, it is critical to address the underlying,
entrenched issues of inequity and disparity in the criminal justice system so that all persons
receive equal treatment under the law. Jurisdictions should carefully review the ways in which
the structures and incentives within their own systems are driving correctional populations and
racial disparities and realign operations and target resources toward community solutions.
On May 25, 2023, the Department released a series of 10 new reports and guidance documents
as part of its ongoing efforts to implement Executive Order 14704 on Advancing Effective,
Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety.
The announcement included commitments to update guidance prohibiting racial profiling by
federal law enforcement agencies; develop methods to promote accreditation standards to
encourage adoption of policies in the Executive Order by state, tribal, local, and territorial
(STLT) law enforcement agencies; release a report on the Department's efforts to implement
the First Step Act; and issue guidance on officer wellness, investigating in-custody deaths, and
responses to individuals in crisis, among others.
The Office of Justice Programs is committed to advancing bold, effective justice reform solutions
that deliver safety, equity, and justice for all. Justice system reform includes, but is not limited to,
a wide range of investments in community safety and justice such as accountability of law
enforcement to build and enhance community trust, alternatives to incarceration, ensuring the
right to continuous and effective defense counsel, community supervision reforms, support for
mental health and substance use treatment services, supporting community-driven programs
and partnerships, and improving pretrial processes. Efforts to continue to address the backlog of
court cases that grew dramatically during the pandemic would fall in this category. BJA also
encourages state court leaders to access no-cost training and technical assistance (TTA)to
support strategic planning, assessment of needs and strategies and new approaches to address
rights protected under the sixth amendment to the U.S. Constitution, such as speedy trial, fair
and impartial juries, the right to call and cross-examine witnesses, and the right to counsel. Visit
https://www.strengthenthesixth.o[g/for more information.
Finally, BJA has launched a Justice Reinvestment Initiative (JRI)website which provides
detailed information, including state snapshots, on how state leaders can work with experts to
conduct agency-spanning data analysis; develop and implement data-driven, tailored solutions
to address complicated criminal justice challenges; and maximize resources to achieve stronger
and safer communities. BJA encourages JAG recipients to utilize funding for projects that
promote all aspects of justice system reform.
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Advancing Equity and Support for Underserved Communities
Consistent with the Presidential Memorandum on Restoring the Department of Justice's
Access-to-Justice Function and Reinvigorating the White House Legal Aid Interagency
Roundtable and Executive Order 13985, Advancing Racial Equity and Support for Underserved
Communities Through the federal government, the Department is committed to ensuring equal
access to justice and identifying and reducing disparities that exist throughout the criminal and
civil legal systems, as well as removing barriers to ensure equal opportunity for communities
that have been historically underserved, marginalized, and adversely affected by inequality.This
commitment is evidenced by the April 14, 2022, Equity Action Plan designed to increase equity,
opportunity, and resources for the most vulnerable communities. BJA encourages JAG
recipients to use funds to support efforts at the state, territory, local, and tribal levels to institute
more effective and equitable criminal justice policies and practices, foster public trust, and
enhance public safety and security by increasing engagement with community members and
building partnerships with community organizations to develop a shared vision and approach to
addressing crime. This includes support for strategies to ensure the protection of defendants'
and incarcerated individuals' constitutional rights and safety, as well as efforts to address
wrongful convictions and conviction integrity. This also includes supporting technological or
personnel upgrades to provide more equitable access to justice, including language access
resources, resources to better serve those with disabilities, rural communities, and indigent
defense representation. Finally, this can include efforts to build partnerships between the
criminal justice system and nonprofits to provide support for collaborative, community-driven
and informed efforts, such as community-based diversion programs outside of the criminal
justice system, increasing access to resources to support the right to counsel, and developing
community-driven and informed prevention programs or responses to violent crime.
Violent Crime Reduction
In May 2021, the Department launched a comprehensive violent crime reduction strategy to
protect American communities from violent crimes, including gun violence. On December 11,
2023, Attorney General Merrick B. Garland announced the release of the Justice Department's
Violent Crime Reduction Roadmap, a one-stop shop of federal resources to assist local
jurisdictions in developing, implementing, and evaluating strategies to prevent, intervene in, and
respond to violent crime. The Roadmap helps connect jurisdictions with the information and
resources they need to meet the complex and evolving challenges to help reduce violent crime.
Additionally, on April 3, 2024, Attorney General Garland delivered remarks at a convening of
grantees under OJP's Community Based Violence Intervention and Prevention Initiative. He
emphasized that the Department's approach to disrupting violent crime is"centered on our
partnerships—both with the communities harmed by violent crime and with the law enforcement
agencies that protect those communities. Our department-wide anti-violent crime strategy
leverages the resources of our federal prosecutors, agents, investigators, grant programs, and
criminal justice experts toward those ends. We are working closely with local and state law
enforcement agencies, with officials across government, and with the communities most
affected by this violence, and with the community organizations on the front lines—all toward
one goal: the goal of making our communities safer."
BJA encourages JAG grantees to invest funds to tailor programs and responses to state and
local crime issues through the use of data and analytics; coordinate with United States
Attorneys Project Safe Neighborhoods grantees and community violence intervention strategies
Page11 O-BJA-2024-172239
in order to leverage funding for crime and violence reduction projects and coordinate their law
enforcement activities with those of federal law enforcement agencies such as the FBI, the
Bureau of Alcohol, Tobacco, Firearms and Explosives, the Drug Enforcement Administration,
the United States Marshals Service, and the Department of Homeland Security; and form
partnerships with federal, state, and local law enforcement and prosecutors to identify persons
who use guns to commit a crime and who purchase or sell guns illegally. This includes ensuring
that persons prohibited from purchasing firearms (see e.g.,18 U.S.C. § 922(q))are prevented
from doing so by ensuring complete, accurate, and timely access to the FBI's National Instant
Criminal Background Check System (NICS)and the timely submission of all necessary records
into the FBI databases, which will help prevent illegal transfers of firearms to those who are
prohibited from owning firearms under current law. BJA also encourages JAG grantees to invest
in implementing programs that provide training, assistance, and resources to law enforcement
agencies to mitigate the current crisis in law enforcement recruitment and retention; enhance
community policing approaches; bolster the security of at-risk places of worship such as
synagogues, churches, and mosques; provide security for election workers; enforce
commonsense gun laws; and upgrade systems and/or purchase technology that support agency
strategies to reduce violent crime and enhance their capacity to better address crime.
Additional Uses of JAG Funds
JAG funds awarded under this solicitation may also be used to:
• Support reentry projects with the goal of improving outcomes for incarcerated individuals
returning to the community from prison or jail.
• Support public defense systems, including the hiring and retention of attorneys.
• Support projects related to preventing, detecting, seizing, and/or stopping the presence
and use of contraband cellphones within correctional facilities. This includes the
purchasing of managed access systems and other mitigation technologies (as permitted
by applicable law).
• Purchase fentanyl and methamphetamine detection equipment, including handheld
instruments and training for law enforcement safety, as well as opioid reversal agents.
• Purchase drug-detection canines to combat the rise of drug trafficking, including that of
methamphetamines.
• Support efforts to seal and expunge criminal history information in accordance with state
laws and policies.
• Support efforts to attract and retain an inclusive, diverse, expert, and accountable law
enforcement workforce that reflects the community it serves.
• Support virtual reality de-escalation training.
• Purchase humane remote restraint devices that enable law enforcement to restrain an
uncooperative subject without inflicting pain.
• Purchase gunfire detection technology.
•. Support implementation of Rapid DNA at the booking station to include assisting with the
initial costs associated with updating criminal history systems, integration with booking
station systems, and purchasing new technologies associated with Rapid DNA at the
booking station (Note: JAG funds may not be used for Rapid DNA testing of evidentiary
material; see the "DNA Testing of Evidentiary Materials and Uploading DNA Profiles to a
Database" section for more information on the topic).
• Purchase an Electronic Tracing System (eTrace)
Page 12 O-BJA-2024-172239
• Purchase a NIBIN Enforcement Support System (NESS)
Additionally, JAG funds awarded under this solicitation may be used for any purpose indicated
here: Purposes for Which Funds Awarded Under the Edward Byrne Memorial Justice
Assistance Grants (JAG) Program May Be Used.
Limitations on the Use of JAG funds
Administrative Costs
Up to 10 percent of a JAG award, including up to 10 percent of any earned interest, may be
used for costs associated with administering the award, which can include indirect costs.
Supplanting
JAG funds may not be used to supplant state or local funds but must be used to increase the
amount of such funds that would, in the absence of federal funds, be made available. See the
JAG FAQs for examples of supplanting. Although supplanting is prohibited, BJA encourages the
leveraging of federal funding.
Matching Funds
Absent specific federal statutory authority to do so, JAG award funds may not be used as a
match for other federal awards.
Prohibited and Controlled Equipment and Associated Procedures under JAG
The JAG statute, at 34 U.S.C. § 10152(d), specifically identifies a list of prohibited items. In
addition, consistent with Executive Order 14074, Advancing Effective, Accountable Policing and
Criminal Justice Practices To Enhance Public Trust and Public Safety of May 25, 2022, the use
of OJP grant funds for the purchase or transfer of certain equipment has been designated as
prohibited or controlled starting with FY 2023 OJP grant funds. Details and associated
procedures for requesting prior approval, where applicable, can be found in the JAG Prohibited
and Controlled Equipment Guidance and the JAG FAQs.
Other Program Requirements
A unit of local government that applies for and receives an FY 2024 JAG award must note the
following:
Trust Fund
Units of local government may draw down JAG funds either in advance or on a reimbursement
basis. To draw down in advance, a trust fund must be established in which to deposit the funds.
The trust fund must be in an interest-bearing account, unless one of the exceptions in 2 C.F.R.
§ 200.305(b)(8) apply. If subrecipients draw down JAG funds in advance, they also must
establish a trust fund in which to deposit the funds. For additional information, see 2 C.F.R.
200.305.
Certifications and Assurances by the Chief Executive of the Applicant Government
(Which Incorporates the 30-Day Governing Body Review ReguireMent)
A JAG application is not complete, and a unit of local government may not access award funds,
unless the chief executive of the applicant unit of local government(e.g., the mayor) properly
executes, and the unit of local government submits, the "Certifications and Assurances by the
Chief Executive of the Applicant Government." The most up-to-date version of this certification
can be found at: FY24 JAG—Certifications and Assurances by the Chief Executive of the
Applicant Government. Please note that this certification contains assurances that the governing
Page13 O-BJA-2024-172239
body notification and public comment requirements, which are required under the JAG statute
(at 34 U.S.C. § 10153(a)(2)), have been satisfied. Please note that this certification contains
assurances that the governing body notification and public comment requirements, which are
required under the JAG statute (at 34 U.S.C. § 10153(a)(2)), have been satisfied.
Please note that only direct JAG award recipients must provide this certification to OJP and that
prior to making any subawards (including subawards to disparate jurisdictions), the direct JAG
award recipient must collect a completed certification from the proposed subrecipient. Any such
certifications must be maintained by the direct JAG award recipient and made available to OJP
upon request. OJP will not deny an application for a JAG award for failure to submit these
"Certifications and Assurances by the Chief Executive of the Applicant Government" by the
application deadline, but a unit of local government will not be able to access award funds (and
its award will include a condition that withholds funds) until it submits these certifications and
assurances properly executed by its respective chief executive (e.g., the mayor).
Minimum Reguirements for Extreme Risk Protection Order Procrams (ERPOs
An extreme risk protection order(ERPO) empowers law enforcement, and in some states,
family members, health care providers, and others to petition a court for a civil order that
temporarily prevents a person from accessing firearms if they are found to be a danger to
themselves. If grantees use their JAG funds to support ERPO programs, ERPO programs must
include, at a minimum:
1. Pre-deprivation and post-deprivation due process rights that prevent any violation or
infringement of the Constitution of the United States, including, but not limited to, the Bill
of Rights and the substantive or procedural due process rights guaranteed under the 5th
and 14th amendments to the Constitution of the United States, as applied to the States
and as interpreted by State courts and United States courts (including the Supreme
Court of the United States). Such programs must include at the appropriate phase to
prevent any violation of constitutional rights, at minimum, notice, the right to an in-person
hearing, an unbiased adjudicator, the right to know opposing evidence, the right to
present evidence, and the right to confront adverse witnesses.
2. The right to be represented by counsel at no expense to the government.
3. Pre-deprivation and post-deprivation heightened evidentiary standards and proof which
mean not less than the protections afforded to a similarly situated litigant in Federal court
or promulgated by the State's evidentiary body, and sufficient to ensure the full
protections of the Constitution of the United States, including but not limited to the Bill of
Rights and the substantive and procedural due process rights guaranteed under the 5th
and 14th amendments to the Constitution of the United States, as applied to the States
and as interpreted by State courts and United States courts (including the Supreme
Court of the United States). The heightened evidentiary standards and proof under such
programs must, at all appropriate phases to prevent any violation of any constitutional
right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed,
irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a
foundation.
4. Penalties for abuse of the program.
Prior to the expenditure of FY24 JAG funds for an ERPO program, a Certification of Compliance
with Pub. L. No. 90-351, Title I, Sec. 501(a)(1)(1)(iv) must be signed by a principal legal officer
and submitted to BJA. See the JAG FAQs for additional information.
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Body-worn Cameras (BWCs)
A JAG award recipient that proposes to use FY 2024 funds to purchase BWC equipment or
implement or enhance BWC programs must provide to OJP a certification(s)that each direct
recipient receiving the equipment or implementing the program has policies and procedures in
place related to BWC equipment usage, data storage and access, privacy considerations, and
training. The certification form related to BWC policies and procedures can be found at: JAG—
Body-Worn Camera (BWC) Policy Certification.
Further, before making any sub-awards (including sub-awards to disparate jurisdictions)for
BWC-related expenses, the direct JAG award recipient must collect a completed BWC
certification from the proposed subrecipient. Any such certifications must be maintained by the
direct JAG award recipient and made available to OJP upon request. The BJA BWC Toolkit
provides model BWC policies and best practices to assist criminal justice departments in
implementing BWC programs.
Apart from the JAG Program, BJA provides funds under the Body-worn Camera Policy and
Implementation Program (BWCPIP). BWCPIP allows jurisdictions to develop and
implement policies and practices required for effective program adoption, and to address
program factors including the purchase, deployment, and maintenance of camera systems
and equipment; data storage and access; and privacy considerations. Interested JAG
award recipients may wish to refer to the BWC Partnership Program web page for more
information. JAG award recipients that are also BWC award recipients may not use JAG
funds for any part of the 50 percent match required by the BWC Program.
Body Armor
Body armor purchased with JAG funds may be purchased at any threat level, make, or model
from any distributor or manufacturer, as long as the following requirements are met: The body
armor must have been tested and found to comply with the latest applicable National Institute of
Justice ballistic or stab standards https://citec.org/compliance-testing-program/compliant-
product-lists/. In addition, body armor purchased must be made in the United States.
Body armor purchased with JAG funds must be "uniquely fitted vests,"which means protective
(ballistic or stab-resistant) armor vests that conform to the individual wearer to provide the best
possible fit and coverage through a combination of(1) correctly sized panels and carrier
determined through appropriate measurement and (2) properly adjusted straps, harnesses,
fasteners, flaps, or other adjustable features. Note that the requirement that body armor be
"uniquely fitted" does not necessarily require body armor that is individually manufactured based
on the measurements of an individual wearer. In support of OJP's efforts to improve officer
safety, the American Society for Testing and Materials (ASTM) International has made available
the Standard Practice for Body Armor Wearer Measurement and Fitting of Armor(Active
Standard ASTM E3003)at no cost. The Personal Armor Fit Assessment Checklist is excerpted
from ASTM E3003. A mandatory wear concept and issues paper and a model policy are
available from the BVP Customer Support Center, which can be contacted at vests(a)usdoi.gov
or toll free at 1-877-758-3787. Additional information and FAQs related to the mandatory wear
policy and certifications can be found in the JAG FAQs.
A JAG award recipient that proposes to purchase body armor with JAG funding must provide to
OJP a certification(s)that it has a written "mandatory wear" policy in effect(see 34 U.S.C.
10202(c)). The certification form related to mandatory wear can be found at: JAG Body Armor
Page 15 O-BJA-2024-172239
Mandatory Wear Policy Certification. Further, before making any sub-awards (including sub-
awards to disparate jurisdictions)for body armor purchases, the direct JAG award recipient
must collect a completed body armor certification from the proposed subrecipient. Any such
certifications must be maintained by the direct JAG award recipient and made available to OJP
upon request.
Apart from the JAG Program, BJA provides funds under the Patrick Leahy Bulletproof Vest
Partnership (BVP) Program. The BVP Program provides funding to state and local law
enforcement agencies for the purchase of ballistic-resistant and stab-resistant body armor. For
more information on the BVP Program, including eligibility and an application, refer to the BVP
web page. JAG award recipients should note, however, that funds may not be used for any part
of the 50 percent match required by the BVP Program.
Interoperable Communications
States (including any subrecipients)that are using JAG funds for emergency communications
activities should comply with current SAFECOM Guidance, which is available at:
https://www.cisa.gov/safecom/funding.
Additionally, emergency communications projects funded with JAG funds should support the
Statewide Communication Interoperability Plan (SCIP) and be coordinated with the full-time
statewide interoperability coordinator(SWIC) in the state of the project. As the central
coordination point for a state's interoperability effort, the SWIC plays a critical role and can
serve as a valuable resource. SWICs are responsible for the implementation of SCIP through
coordination and collaboration with the emergency response community. CISA maintains a list
of SWICs for each state and territory. Contact ecd .cisa.dhs.gov for more information. All
communications equipment purchased with JAG funding should be identified during the
quarterly performance measurement reporting.
DNA Testing of Evidentiary Materials and U121oading DNA Profiies to a Database
If JAG Program funds are to be used for DNA testing of evidentiary materials, any resulting
eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), the
national DNA database operated by the FBI, by a government DNA lab with access to CODIS.
JAG funds may not be used for Rapid DNA testing of evidentiary material (e.g., crime
scene samples, sexual assault kits) because the FBI has not authorized results of this
testing for upload to CODIS. No DNA profiles generated with JAG funding may be entered
into any other nongovernmental DNA database without prior written approval from BJA
(exceptions include forensic genealogy). Additionally, award recipients utilizing JAG funds for
forensic genealogy testing must adhere to the DOJ Interim Policy Forensic Genealogical DNA
Analysis and Searching available at: https://www.justice.gov/olp/page/file/1204386/download.
For more information about DNA testing as it pertains to JAG, please refer to the JAG FAQs.
Entry of Records into State Depositories
As appropriate and to the extent consistent with law, a special condition will be imposed that
would require the following: Any program or activity that receives federal financial assistance
under JAG that is likely to generate court dispositions or other records relevant to NICS
determinations, including any dispositions or records that involve any noncitizen or migrant who
is undocumented in the United States (18 U.S.C. § 922(g)(5)(A), must have a system in place to
ensure that all such NICS-relevant dispositions or records are made available in a timely
fashion.
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National Incident-based Reporting Systems
In FY 2016, the FBI formally announced its intention to sunset the UCR program's traditional
Summary Reporting System (SRS) and replace it with NIBRS by January 1, 2021. By statute,
BJA JAG awards are calculated using summary part 1 violent crime data from the FBI's UCR
program. Specifically, the formula allocations for JAG rely heavily on the ratio of"the average
number of part 1 violent crimes of the UCR of the FBI reported by such State for the three most
recent years reported by such State to the average annual number of such crimes reported by
all States for such years" (34 U.S.C. 10156(a)(1)(13)). In preparation for the FBI's 2021 NIBRS
compliance deadline, BJA imposed an administrative requirement for JAG award recipients that
are not NIBRS compliant to dedicate 3 percent of their JAG award toward coming into full
compliance with the FBI's NIBRS data submission requirement to both encourage and assist
jurisdictions in working toward compliance and ensure they continue to have critical criminal
justice funding available through JAG when SRS transitioned to NIBRS. A NIBRS set-aside is
NOT required for FY 2024 awards; however, JAG recipients are encouraged to continue
working toward and/or maintaining NIBRS compliance to ensure that JAG eligibility is not
affected in future fiscal years. Local jurisdictions that are seeking NIBRS compliance
certification should reach out directly to their respective state agency. Agencies with questions
about the certification process may contact ucr-nibrs(a)-fbi.gov. More information about NIBRS,
including toolkits and updates from the FBI Criminal Justice Information Services team, can be
found at: NIBRS—FBI.
Solicitation Goals and Objectives
Goals
In general, the JAG Program is designed to provide states with additional personnel, equipment,
supplies, contractual support, training, technical assistance, and information systems for
criminal justice. Although the JAG Program provides assistance directly to states, through pass-
through (and similar) requirements, the JAG Program also is designed to assist units of local
government with respect to their criminal justice needs.
Objectives
The objectives are directly related to the JAG Program accountability measures described at:
https://b'a.oip.gov/sites/g/files/xVckuh 186/files/media/document/jag_pmt-accountability-
measures.pdf.
For information about what the applicant needs to submit regarding Goals, Objectives, and
Deliverables please see the "How To Apply" section on the Application Goals, Objectives,
Deliverables and Timeline Web-Based Form.
Federal Award Information
Awards, Amounts and Durations
Anticipated Number of Awards: 1,140
Category 1: 587
Category 2: 553
Anticipated Maximum Dollar Amount per Award:
Category 1 anticipated maximum amount: Up to $25,000
Category 2 anticipated maximum amount: Up to $4,023,772
Period of Performance Start Date: October 1, 2023
Period of Performance Duration (Months):
Page17 O-BJA-2024-172239
Category 1: 24 months
Category 2: 48 months
Anticipated Total Amount To Be Awarded Under This Solicitation: $84,921,048
Cate.cLory 1—Eligible Allocation Amounts of Less than $25,000: Units of local government that
are listed on the JAG web page as eligible for an allocation amount of less than $25,000 should
apply under Category 1. This includes direct and joint (disparate) allocations. Category 1
awards of less than $25,000 are 2 years in length. Extensions of up to 2 years can be requested
for these awards via JustGrants no fewer than 30 days prior to the project period end date and
will be automatically granted upon request.
Category 2—Eligible Allocation Amounts of$25,000 or More: Units of local government that are
listed on the JAG web page as eligible for an allocation amount of$25,000 or more should apply
under Category 2. This includes direct and joint (disparate)allocations. Category 2 awards of at
least$25,000 are 4 years in length. Extensions beyond this period may be made on a case-by-
case basis at the discretion of BJA and must be requested via JustGrants no fewer than 30
days prior to the project period end date.
Competition Competition Title Expected Dollar Performance Performance
ID (Category Name) Number Amount for Start Date Duration
of Award (Months)
Awards
C-BJA-2024- Category 1: Applicants 587 Up to 10/1/2023 24
00091- with eligible allocation $25,000
PROD amounts of less than
$25,000
C-BJA-2024- Category 2: Applicants 553 Up to 10/1/2023 48
00092- with eligible allocation $4,023,772
PROD amounts of$25,000 or
more
Availability of Funds
This funding opportunity, and awards under this funding opportunity, are subject to the
availability of funding and to any changes or additional requirements that may be imposed by
the agency or by law. In addition, nothing in this solicitation is intended to, and does not, create
any right or benefit, substantive or procedural, enforceable at law or in equity by any party
against the United States, its departments, agencies, or entities, its officers, employees, or
agents, or any other person.
The FY 2024 enacted budget represents the largest cut to base resources that the Department
of Justice (DOJ) has faced in the last 10 years. Therefore, to mitigate significant budget
shortfalls, the funding available for this solicitation has been reduced by 2.5%. The Department
understands how critical our grants are to our state, local, and tribal partners, and does not take
this action lightly.
The allocations by state for the FY 2024 JAG Program can be found at:
https://bia.oip.gov/program/iag/allocations.
Page 18 O-BJA-2024-172239
Type of Award
OJP expects to make awards under this funding opportunity as grants. See the "Administrative,
National Policy, and Other Legal Requirements" section of the Application Resource Guide for a
brief discussion of important statutes, regulations, and award conditions that apply to many(or
in some cases, all) OJP grants.
Cost Sharing or Matching Requirement
This solicitation does not require a match.
Eligibility Information
For the purposes of this notice of funding opportunity, other units of local government include
towns, boroughs, parishes, villages, or other general purpose political subdivisions of a State.
Page19 O-BJA-2024-172239
How To Apply
Application Resources
When preparing and submitting an application, the following resources may aid prospective
applicants:
1. Grants.gov"How to Apply for Grants"
2. OJP "How To Apply" section in the Application Resource Guide
3. JustGrants Application Submission Training
This solicitation (notice of funding opportunity) incorporates guidance provided in the OJP Grant
Application Resource Guide (Application Resource Guide), which provides additional
information for applicants to prepare and submit applications to OJP for funding. If this
solicitation requires something different from any guidance provided in the Application
Resource Guide, the difference will be noted in this solicitation and the applicant is to
follow the guidelines in this solicitation, rather than the guidance in the Application
Resource Guide that is in conflict.
How To Apply
Registration
Before submitting an application, all applicants must register with the System for Award
Management (SAM.gov). An applicant must renew their registration every 12 months. If an
applicant does not renew their SAM.gov registration, it will expire. An expired registration can
delay or prevent application submission in Grants.gov and JustGrants. Applicants are
encouraged to start the SAM.gov registration process at least 30 days prior to the application
deadlines. Applicants who fail to begin the registration or renewal process at least 10 business
days prior to the Grants.gov deadline may not complete the process in time and will not be
considered for late submission.
Submission
Applications must be submitted to DOJ electronically through a two-step process that begins in
Grants.gov and is completed in JustGrants.
Step 1: After registering with SAM.gov, the applicant must submit the SF-424 and SF-LLL in
Grants.gov at https://www.grants.gov/register by the Grants.gov deadline. To leave time to
address any technical issues that may arise, an applicant should submit the SF-424 and
SF-LLL as early as possible and recommended not later than 48 hours before the
Grants.gov deadline. If an applicant fails to submit in Grants.gov by the deadline, they will be
unable to apply in JustGrants. Applicants can confirm Grants.gov submission by verifying their
application status shows as "submitted" or"agency tracking number assigned."
Step 2: The applicant must then submit the full application, including attachments, in
JustGrants at JustGrants.usdoi_gov by the JustGrants deadline.
OJP recommends that applicants submit the complete application package in JustGrants at
least 48 hours prior to the JustGrants deadline. Some of the required sections of the application
will be entered directly into JustGrants, and other sections will require documents to be
uploaded and attached. Therefore, applicants should allow enough time before the JustGrants
deadline to prepare all the requirements of the application. Applicants may save their progress
Page 20 O-BJA-2024-172239
in the system and add to or change the application as needed prior to hitting the "Submit' button
at the end of the application in JustGrants.
An applicant will receive emails when successfully submitting in Grants.gov and JustGrants and
should maintain all emails and other confirmations received from SAM.gov, Grants.gov, and
JustGrants systems.
For additional information, see the "How To Apply" section in the Application Resource Guide
and the DOJ Application Submission Checklist.
Submission Dates and Time
The SF-424 and the SF-LLL must be submitted in Grants.gov by 8:59 p.m. Eastern on October
16, 2024.
The full application must be submitted in JustGrants by 8:59 p.m. Eastern on October 22,
2024.
To be considered timely, the full application must be submitted in JustGrants by the
JustGrants application deadline. Failure to begin the SAM.gov, Grants.gov, or JustGrants
registration and application process in sufficient time (i.e., waiting until the due dates identified
in this solicitation for those systems to begin the application steps) is not an acceptable reason
to request a technical waiver.
Experiencing Unforeseen Technical Issues Preventing Submission of an Application
(Technical Waivers)
OJP will only consider requests to submit an application after the deadline when the applicant
can document that a technical issue with a government system prevented submission of the
application on time.
If an applicant misses a deadline due to unforeseen technical issues with SAM.gov, Grants.gov,
or JustGrants, the applicant may request a waiver to submit an application after the deadline.
However, the waiver request will not be considered unless it includes documentation of attempts
to receive technical assistance to resolve the issue prior to the application deadline. A tracking
number is the most typical documentation and is generated when the applicant contacts the
applicable service desks to report technical difficulties. Tracking numbers are generated
automatically when an applicant emails the applicable service desks, and for this reason, long
call wait times for support do not relieve the applicant of the responsibility of getting a tracking
number.
An applicant experiencing technical difficulties must contact the associated service desk
indicated below to report the technical issue and receive a tracking number:
• SAM.gov: contact the SAM.gov Help Desk (Federal Service Deskj, Monday—Friday from
8:00 a.m. to 8:00 p.m. ET at 866-606-8220.
• Grants.gov: contact the Grants.gov Customer Support Hotline, 24 hours a day, 7 days a
week, except on federal holidays, at 800-518-4726, 606-545-5035, or
support(@-grants.gov.
• JustGrants: contact the JustGrants Service Desk at JustGrants.Support(a-),usdoi.gov or
833-872-5175, Monday—Friday from 7:00 a.m. to 9:00 p.m. ET and Saturday, Sunday,
and federal holidays from 9:00 a.m. to 5:00 p.m. ET.
Page 21 O-BJA-2024-172239
If an applicant has technical issues with SAM.gov or Grants.gov, the applicant must contact the
OJP Response Center at grants(abncjrs.govwithin 24 hours of the Grants.gov deadline to
request approval to submit after the deadline.
If an applicant has technical issues with JustGrants that prevent application submission by the
deadline, the applicant must contact the OJP Response Center at grants(a)ncirs.gov within 24
hours of the JustGrants deadline to request approval to submit after the deadline.
Waiver requests sent to the OJP Response Center must—
• describe the technical difficulties experienced (provide screenshots if applicable);
• include a timeline of the applicant's submission efforts (e.g., date and time the error
occurred, date and time of actions taken to resolve the issue and resubmit; and date and
time support representatives responded);
• include an attachment of the complete grant application and all the required
documentation and materials;
• include the applicant's Unique Entity Identifier(UEI); and
• include any SAM.gov, Grants.gov, and JustGrants Service Desk tracking numbers
documenting the technical issue.
OJP will review each waiver request and the required supporting documentation and notify the
applicant whether the request for late submission has been approved or denied. An applicant
that does not provide documentation of a technical issue (including all information listed above),
or that does not submit a waiver request within the required time period, will be denied.
For more details on the waiver process, OJP encourages applicants to review the "Experiencing
Unforeseen Technical Issues" section in the Application Resource Guide.
Application and Submission Information
Content of the SF-424 in Grants.gov
The SF-424 must be submitted in Grants.gov. It is a required standard form used as a cover
sheet for submission of pre-applications, applications, and related information. See the
Application Resource Guide for additional information on completing the SF-424.
In Section 8F of the SF-424, please include the name and contact information of the individual
who will complete the application in JustGrants. JustGrants will use this information (email
address) to assign the application to this user in JustGrants.
Intergovernmental Review: This funding opportunity is subject to Executive Order(E.O.)
12372. An applicant may find the names and addresses of State Single Points of Contact
(SPOCs)at the following website: https://www.whitehouse..qov/wp-
content/uploads/2023/06/SPOC-list-as-of-2023.pdf. If the applicant's State appears on the
SPOC list, the applicant must contact its SPOC to find out about, and comply with, the State's
process under E.O. 12372. On the SF-424, an applicant whose State appears on the SPOC list
is to make the appropriate selection in response to question 19, once the applicant has
complied with its State E.O. 12372 process. An applicant whose State does not appear on the
SPOC list should answer question 19 by selecting "Program is subject to E.O. 12372 but has
not been selected by the State for review."
Page 22 O-BJA-2024-172239
Content of the JustGrants Application Submission
Entity and User Verification (First Time A plscam
For first time JustGrants applicants, once the application is received from Grants.gov, DOJ will
send an email (from DIAMD-NoReply@usdoj.gov)to the individual listed in Section 8F of the
SF-424 with instructions on how to create a JustGrants account. This email should arrive within
24 hours after this individual receives confirmation from Grants.gov of their SF-424 and SF-LLL
submissions. Register the Entity Administrator(the person who manages who can access
JustGrants on behalf of the applicant), the Application Submitter, and Authorized
Representative for the applicant with JustGrants as early as possible and (recommended)not
later than 48-72 hours before the JustGrants deadline. Once registered in JustGrants, the
Application Submitter will receive a link in an email to complete the rest of the application in
JustGrants. Find additional information on JustGrants Application Submission in the Application
Resource Guide.
Standard Applicant Information
The "Standard Applicant Information" section of the JustGrants application is pre-populated with
the SF-424 data submitted in Grants.gov. The applicant will need to review the Standard
Applicant Information in JustGrants and make edits as needed. Within this section, the applicant
will need to add ZIP codes for areas affected by the project; confirm their Authorized
Representative; and verify and confirm the organization's unique entity identifier, legal name,
and address.
proposal .Abstract
A Proposal Abstract (no more than 400 words) summarizing the proposed project—including its
purpose, primary activities, expected outcomes, the service area, intended beneficiaries, and
subrecipients (if known)—must be completed in the JustGrants web-based form. This abstract
should be in paragraph form without bullets or tables, written in the third person, and exclude
personally identifiable information). Abstracts will be made publicly available on the OJP and
USASpending.gov websites if the project is awarded. Examples of brief Proposal Abstracts
are included below.
JAG Abstract Examples:
The city of insert will use JAG funds for overtime for increased patrols to bolster the
security of at-risk nonprofit organizations such as synagogues, churches,
mosques, and other places of worship.
The county of insert will use JAG funds to hire credible messengers as part of a
community-based violence intervention initiative.
Disparate JAG Abstract Example:
The disparate jurisdictions of insert and insert will use JAG funds for technology
improvements and equipment. Specifically, the county of insert will use JAG funds
to replace its records management system to transition to NIBRS, and the city of
[insertl will use JAG funds to purchase body worn cameras to promote public trust,
accountability, and transparency.
€3ata Requested Witfa A plication
The following application elements should be submitted in the web-based forms in JustGrants.
Page 23 O-BJA-2024-172239
Financial Management and System of Internal Controls Questionnaire (including Applicant
Disclosure of High-Risk Status)
The Financial Management and System of Internal Controls Questionnaire helps OJP assess
the financial management and internal control systems, and the associated potential risks of an
applicant as part of the pre-award risk assessment process. Every OJP applicant (other than an
individual applying in their personal capacity, not representing an applicant organization) is
required to complete the web-based Questionnaire form in JustGrants. See the Application
Resource Guide: Financial Management and System of Internal Controls Questionnaire
(including Applicant Disclosure of High Risk Status)for additional guidance on how to complete
the questionnaire.
Proposal Narrative
The Proposal Narrative should be submitted as an attachment in JustGrants. The attached
document should be double-spaced, using a standard 12-point size font; have no less than 1-
inch margins; and should not exceed 10 numbered pages.
Category 1—Eligible Allocation Amounts of Less than $25,000
The proposal narrative for Category 1 applications must include a description of the project(s),
including subawards, if applicable, to be funded with JAG funds over the 2-year grant period.
Category 2—Eligible Allocation Amounts of$25,000 or More
The proposal narrative for Category 2 applications should include:
a. Description of the Issue
Identify the unit of local government's strategy/funding priorities for the FY 2024 JAG
funds, the subaward process (if applicable, including disparates) and timeline, any
progress or challenges, and a description of the programs to be funded over the 4-year
grant period.
b. Project Design and Implementation
Describe the unit of local government's process, if any, for engaging stakeholders from
across the justice continuum and how that input informs priorities. This should include a
description of how local communities are engaged in the planning process, how state
and local planning efforts are coordinated, and the challenges faced in coordination.The
applicant should identify the stakeholders representing each program area who are
participating in the strategic planning process, the gaps in the state's needed resources
for criminal justice purposes, plans to improve the administration of the criminal justice
system, and how JAG funds will be coordinated with state and related justice funds.
c. Capabilities and Competencies
Describe any additional strategic planning/coordination efforts in which the units of local
government participate with other criminal justice entities within the local jurisdiction
and/or state. Please provide an overview of any evidence-informed programs that have
been implemented successfully and how those programs might inform implementation of
strategic plan priorities.
Page 24 O-BJA-2024-172239
d. Plan for Collecting the Data Required for This Solicitation's Performance Measures
The application should demonstrate the applicant's understanding of the performance
data reporting requirements for this grant program and detail how the applicant will
gather the required data should it receive funding.
Note: An applicant is not required to submit performance data with the application.
Rather, performance measure information is included to provide notice that award
recipients will be required to submit performance data as part of each award's reporting
requirements.
OJP will require each award recipient to submit regular performance data that show the
completed work's results. The performance data directly relate to the solicitation goals
and objectives identified in the "Goals and Obiectives" section. Applicants can visit
OJP's performance measurement page at www.oip.gov/performance for more
information on performance measurement activities at OJP.
A list of performance measure questions for this program can be found at
https://biapmt.oip.gov/help/JAGDocs.html. NOTE: BJA is in the process of reviewing and
revising these performance measure questions. Any changes resulting from this review
will be communicated to award recipients.
BJA will require award recipients to submit quarterly performance measure data in BJA's
PMT located at https://biapmt.00p.gov and separately submit a semiannual, performance
report in JustGrants. BJA will provide further guidance on the post-award submission
process, if the applicant is selected for award.
Note on Project Evaluations
An applicant that proposes to use award funds through this solicitation to conduct project
evaluations must follow the guidance in the "Note on Project Evaluations"section in the OJP
Grant Application Resource Guide.
Budget and Associated Documentation
Funding Restrictions
All recipients and subrecipients (including any for-profit organization) must forgo any profit or
management fee.
Budget Worksheet and Budget Narrative (Attachment)
The applicant will complete the budget worksheet attachment and submit it by uploading it as an
attachment in JustGrants. See the OJP Grant Application Resource Guide for additional
information.
The budget narrative and budget worksheet (attachment) are critical elements, and applicants
will be unable to successfully submit an application in JustGrants unless an attachment is
uploaded in this section. If an applicant does not have a budget to submit at the time of
application, an attachment must be uploaded noting as such, and BJA will add the appropriate
special condition withholding funds for budget documentation. Please note that the budget
narrative should include a full description of all costs, including administrative costs (if
applicable).
Page 25 O-BJA-2024-172239
For additional information about how to prepare a budget for federal funding, see the
"Application Resource Guide" section on Budget Preparation and Submission Information and
the technical steps to complete the budget form in JustGrants in the Complete the Application in
JustGrants: Budget training.
Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs
OJP strongly encourages every applicant that proposes to use award funds for any conference-,
meeting-, or training-related activity (or similar event)to review carefully—before submitting an
application—the Application Resource Guide for information on prior approval, planning, and
reporting of conference/meeting/training costs.
Costs Associated With Language Assistance (if applicable)
If an applicant proposes a program or activity that would deliver services or benefits to
individuals, the costs of taking reasonable steps to provide meaningful access to those services
or benefits for individuals with limited English proficiency may be allowable. See the Application
Resource Guide for information on costs associated with language assistance.
Unmanned Aircraft Systems
The use of BJA grant funds for unmanned aircraft systems (UAS), including unmanned aircraft
vehicles (UAV), and all accompanying accessories to support UAS or UAV, is unallowable.
Budget/Financial Attachments
Pre-Agreement (Pre-Award) Costs (if applicable)
Pre-agreement costs are defined as costs requiring approval incurred by the applicant prior to
the start date of the period of performance of the federal award. OJP does not typically approve
pre-agreement costs. If a successful applicant, in anticipation of the Federal award, but before
the start date of the period of performance, incurs costs which are necessary for efficient and
timely performance of the funded project, those costs may not be charged to the award. See the
"Costs Requiring Prior Approval" section in the DOJ Grants Financial Guide Post-Award
Requirements for more information.
Indirect Cost Rate Agreement (if applicable)
Indirect costs are costs of an organization that are not readily assignable to a particular project
but are necessary to the operation of the organization and the performance of the project.
Examples of costs usually treated as indirect include those incurred for facility operation and
maintenance, depreciation, and administrative salaries.The requirements for the development
and submission of indirect cost proposals and cost allocation plans are listed in Appendices III—
VII of 2 C.F.R. Part 200. A non-federal applicant should follow the guidelines applicable to its
type of organization. If applicable, an applicant with a current federally approved indirect cost
rate agreement will upload it as an attachment in JustGrants. See the DOJ Financial Guide for
additional information on Indirect Cost Rate Agreement.
This rule does not eliminate or alter the JAG-specific restriction in federal law that states
charges for administrative costs may not exceed 10 percent of the award amount, regardless of
the approved indirect cost rate.
Consultant Rate (if applicable)
Costs for consultant services require prior approval from OJP. If the proposed project expects to
fund consultant services, compensation for individual consultant services is to be reasonable
Page 26 O-BJA-2024-172239
and consistent with that paid for similar services in the marketplace. See the DOJ Grants
Financial Guide for information on the consultant rates, which require prior approval from OJP.
Limitation on Use of Award Funds for Employee Compensation for Awards Over$250,000;
Waiver (if applicable)
This solicitation expressly modifies the OJP Grant Application Resource Guide by not
incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver"
provision in the "Financial Information"section of the OJP Grant Application Resource Guide.
Disclosure of Process Related to Executive Compensation (if applicable)
This notice of funding opportunity expressly modifies the Application Resource Guide by not
incorporating its "Disclosure of Process Related to Executive Compensation" provisions.
Applicants to this funding opportunity are not required to provide this disclosure.
Additional Are alication Components
The applicant will attach the additional requested documentation in JustGrants.
Memorandum of Understanding (MOUs) and Other Supportive Documents (if applicable)
For disparate jurisdictions, an MOU that identifies which jurisdiction will serve as the applicant or
fiscal agent for joint funds must be completed and signed by the authorized representative for
each participating jurisdiction. See the Allocation Determination and Units of Local Government
Requirements Regarding Use of JAG Funds section and the JAG FAQs for more information.A
sample MOU is also available.
Research and Evaluation Independence and Integrity Statement (if applicable)
If an application proposes research (including research and development)and/or evaluation, the
applicant must demonstrate research/evaluation independence and integrity, including
appropriate safeguards, before it may receive award funds. The applicant will upload
documentation of its research and evaluation independence and integrity as an attachment in
JustGrants. For additional information, see the Application Resource Guide.
Certifications and Assurances by the Chief Executive of the Applicant Government
Body Armor Mandatory Wear Policy Certification (If applicable)
Body-worn Camera Policies Certification (If applicable)
ERPO Certification (if applicable)
Disclosures and Assurances
The applicant will address the following disclosures and assurances.
Disclosure of Lobbying Activities
The SF-LLL attachment that was completed and submitted in Grants.gov is attached to this
section.
Applicant Disclosure of Duplication in Cost Items
To ensure funding coordination across grant making agencies, and to avoid unnecessary or
inappropriate duplication among grant awards, the applicant will disclose if it has any pending
applications for federal funding, including pending applications for subawards of federal funds.
Complete the JustGrants web-based Applicant Disclosure of Duplication in Cost Items form.
See the Application Resource Guide for additional information.
Page 27 O-BJA-2024-172239
DOJ Certified Standard Assurances
Review and accept the DOJ Certified Standard Assurances in JustGrants. See the Application
Resource Guide for additional information.
DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; Drug-Free Workplace Requirements; Law Enforcement and Community Policing
Review and accept in JustGrants the DOJ Certifications Regarding Lobbying; Debarment,
Suspension and Other Responsibility Matters; Drug-Free Workplace Requirements; Law
Enforcement and Community Policing. See the Application Resource Guide for additional
information.
Applicant Disclosure and Justification—DOJ High-Risk Grantees
If applicable, submit the DOJ High-Risk Disclosure and Justification as an attachment in
JustGrants. A DOJ High-Risk Grantee is an award recipient that has received a DOJ High-Risk
designation based on a documented history of unsatisfactory performance; financial instability;
management system or other internal control deficiencies; noncompliance with award terms and
conditions on prior awards or is otherwise not responsible. See the Application Resource Guide
for additional information.
Application Review Information
Review Process
OJP reviews the application to make sure that the information presented is reasonable,
understandable, measurable, achievable, and consistent with the solicitation. See the OJP
Grant Application Resource Guide for information on the application review process for this
solicitation.
Pursuant to the Part 200 Uniform Requirements, before award decisions are made, OJP also
reviews information related to the degree of risk posed by the applicant entity. Among other
things to help assess whether an applicant with one or more prior federal awards has a
satisfactory record with respect to performance, integrity, and business ethics, OJP checks
whether the applicant entity is listed in SAM as excluded from receiving a federal award.
In addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also
must review and consider any information about the applicant that appears in the non-public
segment of the integrity and performance system accessible through SAM.gov.
Important note on Responsibility/Qualification Data (formerly FAPIIS): An applicant, at its
option, may review and comment on any information about itself that currently appears in
SAM.gov and was entered by a federal awarding agency. OJP will consider such comments by
the applicant, in addition to the other information in SAM.gov, in its assessment of the risk
posed by the applicant.
Absent explicit statutory authorization or written delegation of authority to the contrary, all final
award decisions will be made by the Assistant Attorney General, who may consider not only
BJA recommendations but also other factors as indicated in this section.
Page 28 O-BJA-2024-172239
Federal Award Administration Information
Federal Award Notices
Generally, award notifications are made by the end of the current Federal fiscal year,
September 30. See the Application Resource Guide for information on award notifications and
instructions.
Evidence-Based Programs or Practices
OJP strongly encourages the use of data and evidence in policymaking and program
development for criminal justice,juvenile justice, and crime victim services. For additional
information and resources on evidence-based programs or practices (programs or practices that
have been evaluated as effective), see the Application Resource Guide.
Information Regarding Potential Evaluation of Programs and Activities
OJP may conduct or support an evaluation of the projects and activities funded under this
solicitation. For additional information on what should be included in the application, see the
Application Resource Guide section entitled "Information Regarding Potential Evaluation of
Programs and Activities."
Administrative, National Policy, and Other Legal Requirements
If selected for funding, in addition to implementing the funded project consistent with the OJP-
approved application, the recipient must comply with all award conditions and all applicable
requirements of federal statutes and regulations, including the applicable requirements referred
to in the assurances and certifications executed in connection with award acceptance. For
additional information on these legal requirements, see the "Administrative, National Policy, and
Other Legal Requirements" section in the Application Resource Guide.
Civil Rights Compliance
If a successful applicant accepts funding from OJP—as a recipient of OJP funding—that award
recipient must comply with certain federal civil rights laws that prohibit it from discriminating on
the basis of race, color, national origin, sex, religion, or disability in how the recipient delivers its
program's services or benefits and in its employment practices. The civil rights laws that may be
applicable to the award include Title VI of the Civil Rights Act of 1964 (Title VI), the
nondiscrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968 (Safe
Streets Act), and Section 504 of the Rehabilitation Act of 1973. These and other federal civil
rights laws are discussed in greater detail here: "Overview of Legal Requirements Generally
Applicable to OJP Grants and Cooperative Agreements— FY 2024 Awards under the "Civil
Rights Requirements" section, and additional resources are available from the OJP Office for
Civil Rights.
Part of complying with civil rights laws that prohibit national origin discrimination includes
recipients taking reasonable steps to ensure that people who are limited in their English
proficiency (LEP) because of their national origin have meaningful access to a recipient's
program and activity. An LEP person is one whose first language is not English and who has a
limited ability to read, write, speak, or understand English. To help recipients meet this
obligation to serve LEP persons, DOJ has published a number of resources, including a
language access assessment and planning tool, which are available at
https://www.lep.gov/language-access-planning. Additional resources are available at
https://www oip gov/program/civil-rights-office/limited-english-proficient-lep. If the award
recipient proposes a program or activity that would deliver services or benefits to LEP
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individuals, the recipient may use grant funds to support the costs of taking reasonable steps
(e.g., interpretation or translation services)to provide meaningful access. Similarly, recipients
are responsible for ensuring that their programs and activities are readily accessible to qualified
individuals with disabilities. Applicants for OJP funding must allocate grant funds or explain how
other available resources will be used to ensure meaningful and full access to their programs.
For example, grant funds can be used to support American Sign Language (ASL) interpreter
services for deaf or hard of hearing individuals or the purchase of adaptive equipment for
individuals with mobility or cognitive disabilities. For resources, see https://www.ada.gov/or
contact OJP.
Financial Management and System of Internal Controls
Award recipients and subrecipients (including recipients or subrecipients that are pass-through
entities) must, as described in the Part 200 Uniform Requirements as set out at 2 C.F.R.
200.303, comply with standards for financial and program management. See the Application
Resource Guide for additional information.
Information Technology Security Clauses
An application in response to this solicitation may require inclusion of information related to
information technology security. See the Application Resource Guide for more information.
General Information About Post-Federal Award Reporting Requirements
In addition to the deliverables described in the "Program Description" section, all award
recipients under this solicitation will be required to submit certain reports and data.
Required reports—Award recipients typically must submit quarterly financial reports, quarterly
performance measurement reports, semiannual performance reports, final financial and
performance reports, and (if applicable) an annual audit report in accordance with the Part 200
Uniform Requirements or specific award conditions. Future awards and fund drawdowns may
be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.)
Specific reporting requirements by category are listed below:
_Category 1—Eligible Allocation Amounts of Less Than $25,000
Recipients must submit:
• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended)through OJP's JustGrants system.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report through BJA's PMT. Please note that as soon as all project
activity has concluded, that report may be marked as final.
• An annual performance report and final progress report through OJP's JustGrants. If all
project activity has concluded at the time the first annual performance report is
submitted, that report may be marked as final.
• If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions.
_Category 2—Eligible Allocation Amounts of$25,000 or More
Recipients must submit the following:
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• Quarterly Federal Financial Reports (and one final Federal Financial Report after all
funds have been obligated and expended)through OJP's JustGrants system.
• Quarterly Performance Measurement Tool reports and a final Performance
Measurement Tool report (at any time once all project activity has concluded)through
BJA's PMT.
• Semiannual performance reports and a final performance report (at any time once all
project activity has concluded) through OJP's JustGrants.
• If applicable, an annual audit report in accordance with the Part 200 Uniform
Requirements or specific award conditions.
See the Application Resource Guide for additional information on specific post-award reporting
requirements, including performance measure data.
Federal Awarding Agency Contact(s)
For OJP contact(s), contact information for Grants.gov, and contact information for JustGrants,
see the solicitation Synopsis.
Other Information
Freedom of information and Privacy Act (5 U.S.C. §§ 552 and 552a)
See the Application Resource Guide for information on the Freedom of Information and Privacy
Act(5 U.S.C. §§ 552 and 552a).
Provide Feedback to OJP
See the Application Resource Guide for information on how to provide feedback to OJP.
Performance Measures
A list of performance measures can be found at: https:/fbiapmt.oip.gov/help/JAGDocs.html
Page 31 O-BJA-2024-172239
Application Checklist
BJA FY24 Edward Byrne Memorial Justice Assistance Grant Formula Program—Local
Solicitation
This application checklist has been created as an aid in developing an application. For more
information, reference The OJP Application Submission Steps in the OJP Grant Application
Resource Guide and the DOJ Application Submission Checklist.
Pre-Application
Before Registerinq in Grants.gov
• Confirm your entity's registration in the System for Award Management (SAM.gov) is
active through the solicitation period; submit a new or renewal registration in SAM.gov if
needed (see Application Resource Guide).
Register in Grants.gov
• Acquire an Authorized Organization Representative (AOR) and a Grants.gov username
and password (see Application Resource Guide).
• Acquire AOR confirmation from the E-Business Point of Contact(E-Biz POC) (see
Application Resource Guide).
Find the Funding Opportunitv
• Search for the funding opportunity in Grants.gov using the opportunity number,
assistance listing number, or keyword(s).
• Select the correct Competition ID.
• Access the funding opportunity and application package (see Step 7 in the Application
Resource Guide).
• Sign up for Grants.gov email notifications (optional) (see Application Resource Guide).
• Read Important Notice: Applying for Grants in Grants.gov (about browser compatibility
and special characters in file names).
• Read OJP policy and guidance on conference approval, planning, and reporting
available at https://www.oip.gov/funding/financiaiguidedoo/iii-postaward-
requirements#6g3y8 (see Application Resource Guide).
Review the Overview of Past-Award Legal Resuirernents
• Review the "Overview of Legal Requirements Generally Applicable to OJP Grants and
Cooperative Agreements— FY 2024 Awards" in the OJP Funding Resource Center.
Review the Scope Reguirernent
• The federal amount requested is within the allowable limit. See
https://bia.oip.gov/program/jag/allocations.
Review Eligibility Requirement
• Review"Eligibility" in the Synopsis section and "Eligibility Information" section in the
solicitation.
Application Step 1
After registering with SAM.gov, submit the SF-424 and SF-LLL in Grants.gov.
• In Section 8F of the SF-424, include the name and contact information of the individual
who will complete the application in JustGrants and the SF-LLL in Grants.gov.
Page 32 O-BJA-2024-172239
• Submit Intergovernmental Review(if applicable).
Within 48 hours after the SF-424 and SF-LLL submission in Grants.gov, receive four (4)
Grants.gov email notifications:
• A submission receipt.
• A validation receipt.
• A grantor agency retrieval receipt.
• An agency tracking number assignment.
If no Grants.gov receipt and validation email is received, or if error notifications are received:
• Contact BJA or Grants.gov Customer Support Hotline at 800-518-4726, 606-545-5035,
Grants.gov customer support, or support6c�grants.gov regarding technical difficulties (see
"Application Resource Guide" section on Experiencing Unforeseen Technical Issues).
Within 24 hours after receipt of confirmation emails from Grants.gov, the individual in Section 8F
of the SF-424 will receive an email from JustGrants with login instructions.
• Proceed to Application Step 2 and complete application in JustGrants.
Application Step 2
Submit the following information in JustGrants:
A2211cation Components
• Entity and User Verification (First Time Applicant)
• Standard Applicant information (SF-424 information from Grants.gov)
• Proposal Abstract
• Data Requested with Application
• Proposal Narrative
Budget and Associated Documentation
• Budget Worksheet and Narrative (attachment)
• Financial Management and System of Internal Controls Questionnaire (see Application
Resource Guide)
• Indirect Cost Rate Agreement (if applicable) (see Application Resource Guide)
Additional Application Components
• Research and Evaluation Independence and Integrity (see Application Resource Guide)
• FY24 JAG—Certifications and Assurances by the Chief Executive of the Applicant
Government
• Memorandum of Understanding (if applicable)
• Body Armor Certification (if applicable)
• Body-Worn Camera Certification (if applicable)
• ERPO Certification (if applicable)
Disclosures and Assurances
• Disclosure of Lobbying Activities (SF-LLL) (see Application Resource Guide)
• Applicant Disclosure of Duplication in Cost Items (see Application Resource Guide)
• DOJ Certified Standard Assurances (see Application Resource Guide)
Page 33 O-BJA-2024-172239
• DOJ Certifications Regarding Lobbying; Debarment, Suspension and Other
Responsibility Matters; Drug-Free Workplace Requirements; Law Enforcement and
Community Policing (see Application Resource Guide)
• Applicant Disclosure and Justification—DOJ High-Risk Grantees (if applicable) (see
Application Resource Guide)
Review, Certify, and Submit Application in JustGrants
• Any validation errors will immediately display on screen after submission.
• Correct validation errors, if necessary, and then return to the "Certify and Submit" screen
to submit the application. Access the Application Submission Validation Errors Quick
Reference Guide for step-by-step instructions to resolve errors prior to submission.
• Once the application is submitted and validated, a confirmation message will appear at
the top of the page. Users will also receive a notification in the "bell' alerts confirming
submission.
If no JustGrants application submission confirmation email or validation is received, or if error
notification is received—
Contact the JustGrants Service Desk at 833-872-5175 or
JustGrants.Support(cusdoj.gov regarding technical difficulties. See the Application
Resource Guide for additional information.
Page 34 O-BJA-2024-172239
Standard Solicitation Resources
Application Resource Guide provides guidance to assist OJP grant applicants in preparing and
submitting applications for OJP funding.
DOJ Grants Financial Guide serves as the primary reference manual to assist award recipients
in fulfilling their fiduciary responsibility to safeguard grant funds and to ensure funds are used for
the purposes for which they were awarded. It compiles a variety of laws, rules and regulations
that affect the financial and administrative management of DOJ awards. This guide serves as a
starting point for all award recipients and subrecipients of DOJ grants and cooperative
agreements in ensuring the effective day-to-day management of awards.
JustGrants Resources Website is an entryway into information about JustGrants and the grants
management system itself. Through this portal both award recipients and applicants can access
training resource and user support options, find frequently asked questions, and sign up for the
JustGrants Update e-newsletter.
JustGrants Application Submission Training page offers helpful information and resources on
the application process. This training page includes e-learning videos, reference guides,
checklists, and other resources to help applicants complete an application.
Weekly Training Webinars are advertised here and provide opportunities for users to receive
topic-specific training, direct technical assistance, and support on JustGrants system
functionality.
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