HomeMy WebLinkAboutAlthea Avenue Solar Z8403M - Rincon Consultants.pdf I THIRD PARTY ADMINISTRATOR AGREEMENT
2 Rincon Consultants, Inc.
3 This
is Third Party Administrator Agreement (Agreement) is dated
4 ���%� (Entered Date) and is between Rincon Consultants, Inc. (Consultant),
5 and the County of Fresno (County), a political subdivision of the State of California. County and
6 Consultant may be referred to individually as a "Party," or collectively as "Parties," in this
7 Agreement.
8 RECITALS
9 A. On June 27, 2024, pursuant to County Resolution No. 13045, subject to the conditions
10 listed within, the County Planning Commission certified the Initial Study (IS) No. 8403 and
11 Mitigated Negative Declaration (MND) (State Clearinghouse No. 2024041216) for the Althea
12 Avenue Solar Project (Project) and the adopting of a Monitoring Plan for Unclassified
13 Conditional Use Permit (CUP) 3764, attached hereto as Exhibit A "Monitoring Plan",
14 incorporated herein by reference.
15 B. The Project proposes to construct and operate a single-axis tracker ground mounted
16 photovoltaic electrical generating facility that is to be constructed in two phases. The total
17 capacity of the Project will be 11 megawatt (MW) direct current or 8.8 MW alternating current
18 (AC). Phase I will be 5MWAC and Phase II will be 3.8 MWAC. Photovoltaic solar facility and
19 related facilities to be constructed and operated on a 39.8-acre parcel section from a 56.70-
20 acre parcel (APN: 004-120-02).
21 C. Consultant understands that a Condition of Approval for the Unclassified CUP No. 3764
22 requires that RPCA Solar 8, LLC(Applicant) enter into an agreement with County to implement
23 a Mitigation Monitoring and Reporting Plan and Condition Compliance Matrix (Monitoring Plan)
24 in accordance with Section 21081.6 of the California Public Resources Code and Section 15097
25 of Title 14, Chapter 3 of the California Code of Regulations. Applicant is not a party to this
26 agreement.
27 D. Consultant understands that they will be responsible for monitoring compliance on the
28 portion of for the Project described under Unclassified CUP No. 3764 as described in Exhibit A
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1 and that this agreement shall cover monitoring the Project's mitigation measures and conditions
2 of approval as provided in the Monitoring Plan.
3 E_ Consultant understands that this agreement shall cover the Consultant's Letter
4 Agreement/Proposaf to provide environmental compliance consulting services as described in
5 Exhibit B "Work Program", attached and incorporated herein by reference.
6 F. Consultant understands that all expenses incidental to the performance of the
7 obligations in this Agreement will be the Consultants to bear.
8 F. Consultant represents that it is qualified, able, and willing to monitor the Project's
9 mitigation measures and conditions of approval as required and which the County specifically
10 relies upon.
11 AGREEMENT
12 In consideration of the covenants and conditions set forth herein, the Parties agree as follows:
13 1. TERM 1
14 A. Effective Date. This agreement shall become effective 20 2
15 B. Termination Date. This agreement shall terminate on I' ,20 'Z&
16 2. OBLIGATIONS OF CONSULTANT
17 A. Scope of Services. Consultant shall monitor Applicant's compliance with all
18 project mitigation measures and requirements as described and provided in
19 Exhibit A.
20 B. Representation. Consultant represents that it is qualified, ready, willing, and
21 able to perform all the services provided in this Agreement.
22 C. Reporting. Consultant shall provide County a written report of each monitoring
23 visit to document the site conditions on a quarterly basis. If issues are noted on
24 site, the report shall indicate the issue, the person(s) contacted, and corrective
25 action implemented. If a significant compliance arises, County shall be notified
26 immediately.
27 D. Satisfactory Completion. County will pay the Consultant in full compensation
28 for services performed under this Agreement as described in Exhibit B only after
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I County determines the adequateness of performance per item(s) which the
2 Consultant seeks payment. If County informs Consultant of the necessity to act
3 on item(s), for County's determination of satisfactory completion, Consultant
4 shall undertake all work to complete the item(s) to the satisfaction of the County
5 at no additional charge to County.
6 E. Communications.All discussions between Applicant and Consultant regarding
7 the Project shall only occur with the County officials involvement. The relevant
8 County staff working on behalf of the project shall be included in all forms of
9 routine correspondence and telecommunications related to Contract
10 performance and all related issues. Such forms of communications are including
11 but not limited to written, telephone, email correspondence, and in-person
12 meetings. To ensure consistent records all emails and all written
13 correspondence must consistently include in the exact project name and number
14 "Althea Avenue Solar Project MMRP"within the subject line.
15 3. OBLIGATIONS OF COUNTY
16 A. Compensation. County shall pay to Consultant compensation as described and
17 provided in Exhibit B to this agreement. This will occur within 45 days of receipt
18 of a proper invoice, which County will review and determine whether Consultant
19 has adequately performed to the satisfaction of the County the item(s)for which
20 Consultant seeks payment and shall remit payment thereof to Consultant.
21 B. Availability of Information. County shall make available to Consultant
22 documents, studies, and other information, not otherwise confidential or
23 privileged, in its possession related to the Project.
24 4. COMPENSATION
25 A. Maximum Compensation. County agrees to pay, and Consultant agrees to
26 receive, compensation for the performance of its services under this Agreement
27 in an amount not to exceed Seventy-Eight Thousand Eight Hundred Forty-Two
28 Dollars and Zero Cents ($78,842.00) (Total Fee) and Consultant shall not be
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1 entitled to compensation exceeding the Total Fee for the entire term of this
2 Agreement. Compensation is according to the hourly rate as described in Exhibit
3 B to this Agreement.
4 B. Invoices. Invoices for payment shall be submitted only after the work identified
5 has been completed to the satisfaction of County. Within 45 days of receipt of a
6 proper invoice, County shall then review for approval and, if approved, submit
7 the invoice to the County Auditor- Controller/Treasurer-Tax Collector for
8 payment, or reject the invoice and return the invoice to the Consultant identifying
9 the work that has not been accepted as completed.
10 C. Payment. Payment shall be issued to Consultant after the receipt thereof by
11 County Auditor-Controller/Treasurer Tax Collector within sixty (60) calendar
12 days after the receipt.
13 D. Incidental Expenses. Consultant is solely responsible for all of its costs and
14 expenses that are not specified as payable by the County under this Agreement,
15 whether anticipated or those that may materialize.
16 5. INDEMNITY AND INSURANCE
17 A. Duty to Indemnify. Consultant agrees to indemnify, save, hold harmless, and
18 at County's request, defend the County, its officers, agents, and employees from
19 any and all costs and expenses, damages, liabilities, claims, and losses
20 occurring or resulting to County in connection with the performance, or failure to
21 perform, by Consultant, its officers, agents, or employees under this Agreement,
22 and from any and all costs and expenses, damages, liabilities, claims, and losses
23 occurring or resulting to any person, firm, or corporation who may be injured or
24 damaged by the performance, or failure to perform, of Consultant, its officers,
25 agents, or employees under this Agreement.
26 B. Insurance Requirements. Consultant shall comply with all the insurance
27 requirements in Exhibit D to this Agreement, titled "Insurance Requirements."
28
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1 C. Survival. The terms of this Section 5 shall survive the termination of this
2 Agreement.
3 6. BREACH AND TERMINATION
4 A. Termination by County. This Agreement may be immediately terminated by
5 County upon written notice to Consultant if:
6 1. Consultant fails to comply with any or all the terms of this Agreement,
7 2. Consultant illegally or improperly uses funds,
8 3. Consultant provides a substantially incorrect or incomplete report to
9 the County,
10 4. Consultant inadequately performs services as determined by County,
11 or if:
12 5. Applicant requests that County discontinues processing the project or
13 discontinues operation of the project,
14 6. Applicant fails to timely remit reimbursement to County for an invoice
15 submitted by Consultant.
16 B. Termination by Consultant. Consultant may terminate this Agreement upon
17 thirty(30)days' prior written notice to the other party. If the Consultant terminates
18 the Agreement, Consultant shall reimburse the County up to a maximum of
19 Twenty Thousand Dollars and zero cents($20,000.00) for the actual expense of
20 issuing a Request For Proposal, engaging a new consultant and the new
21 consultant's cost in becoming familiar with the Project, its operations to date and
22 its compliance with the Mitigation Plan.
23 C. Effect of Termination. If this Agreement is terminated as provided in this
24 section, Consultant shall be compensated for satisfactorily performed services
25 completed to the date of termination based upon the compensation rates set
26 forth in Exhibit B, and subject to the total sum agreed to herein, together with
27 such additional services satisfactorily performed by Consultant after termination
28
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I which are authorized by County to complete the work performed to the date of
2 termination.
3 7. WORK PRODUCT
4 A. County Control of Work Product. Any and all reports, studies, data, or other
5 information, prepared or assembled by Consultant under this Agreement shall
6 not be provided to any person, association, corporation, or other organization
7 during the term of this Agreement without the prior written consent of County.
8 B. County Right to Disclose. County shall have the unlimited authority to forever
9 publish, disclose, distribute, and otherwise use throughout the world, in whole or
10 in part, and allow others to do so, any and all reports, studies, data, or other
11 information prepared by Consultant pursuant to this Agreement.
12 C. ownership of Work Product. All documents prepared or obtained by
13 Consultant shall become the exclusive property of County. Upon termination of
14 this Agreement and prior to any compensation received from County for unpaid
15 services, Consultant shall surrender to County all work products created
16 pursuant to this Agreement without any reservation of rights therein. Consultant
17 may retain such documents only for so long as County authorizes such work
18 product to be retained to allow the completion of work as provided in Subsection
19 5.13 of this Agreement. Consultant may retain copies of any documents prepared
20 or obtained by Consultant and designated as public records under the California
21 Public Records Act (California Government Code, Title 1, Division 7, Chapter
22 3.5, beginning with section 6250), and such documents may be used by
23 Consultant in any manner after this Agreement has been terminated.
24 D. Format of Documents. The Consultant shall provide reference material in the
25 quantities and format(s) as specified in Exhibit B of this Agreement. County will
26 require that Consultant provide documents in both Microsoft Word, Office 2016
27 (or newer) and Portable Document Format(.pdf)file formats.
28 8. INDEPENDENT CONTRACTOR
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I In performance of the work, duties, and obligations assumed by Consultant under this
2 Agreement, it is mutually understood and agreed that Consultant, including any and all of
3 Consultant's officers, agents, employees, and sub-consultants/contractors, will at all times be
4 acting and performing as an independent contractor, and shall act in an independent capacity
5 and not as an officer, agent, servant, employee,joint venture, partner, or associate of County.
6 Furthermore, County shall have no right to control or supervise or direct the manner or method
7 by which Consultant shall perform its works and function. However, County shall retain the right
8 to administer this Agreement so as to verify that Consultant is performing its obligations in
9 accordance with the terms and conditions thereof. Consultant and County shall comply with all
10 applicable provisions of law and the rules and regulations, if any, of Governmental authorities
11 having jurisdiction over matters the subject thereof. Because of its status as an independent
12 contractor, Consultant shall have absolutely no right to employment rights or benefits available
13 to County employees. Consultant shall be solely liable and responsible for providing to, or on
14 behalf of its employees, all legally-required employees benefits. In addition, Consultant shall be
15 solely responsible and save County harmless from all matters relating to payment of
16 Consultant's employees, including compliance with Social Security withholding, and all other
17 regulations governing such matters. It is acknowledged that during the term of this Agreement,
18 Consultant may be providing services to others unrelated to County or to this Agreement.
19 9. AUDITS AND INSPECTIONS
20 A. Inspection of Documents. Consultant shall make available to County, and
21 County may examine at any time during business hours and as often as County
22 deems necessary, all of Consultant's records and data with respect to the
23 matters covered by this Agreement, excluding attorney-client privileged
24 communications. Consultant shall, upon request by County, permit County to
25 audit and inspect all such records and data to ensure Consultant's compliance
26 with the terms of this Agreement.
27 B. State Audit Requirements. If the compensation to be paid by County under this
28 Agreement exceeds $10,000, Consultant is subject to the examination and audit
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I of the California State Auditor, as provided in Government Code section 8546.7,
2 for a period of three years after final payment under this Agreement. This
3 subsection 9.13 survives the termination of this Agreement.
4 C. Public Records. Under this Agreement, Consultant is not permitted to discuss,
5 disclose or release to the public or any third party this Agreement or any
6 information, record or data related to the Project unless specifically authorized
7 by County. County is not limited in any manner with respect to its public
8 disclosure of this Agreement or any record or data that Consultant may provide
9 to the County. County's public disclosure of this Agreement or any record or data
10 that Consultant may provide to County may include but is not limited to the
11 following:
12 (1) County may voluntarily, or upon request by any member of the public or
13 governmental agency, disclose this Agreement to the public or such
14 governmental agency.
15 (2) County may voluntarily, or upon request by any member of the public or
16 governmental agency, disclose to the public or such governmental
17 agency any record or data that Consultant may provide to County, unless
18 such disclosure is prohibited by court order.
19 (3) This Agreement, and any record or data that Consultant may provide to
20 County, is subject to public disclosure under the Ralph M. Brown Act
21 (California Government Code, Title 5, Division 2, Part 1, Chapter 9,
22 beginning with section 54950).
23 (4) This Agreement, and any record or data that Consultant may provide to
24 County, is subject to public disclosure as a public record under the
25 California Public Records Act (California Government Code, Title 1,
26 Division 7, Chapter 3.5, beginning with section 6250) ("CPRA").
27 (5) This Agreement, and any record or data that Contractor may provide to
28 County, is subject to public disclosure as information concerning the
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1 conduct of the people's business of the State of California under
2 California Constitution, Article 1, section 3, subdivision (b).
3 (6) Any marking of confidentiality or restricted access upon or otherwise
4 made with respect to any record or data that Consultant may provide to
5 County shall be disregarded and have no effect on County's right or duty
6 to disclose to the public or governmental agency any such record or data.
7 D. Public Records Act Requests. If County receives a written or oral request
8 under the CPRA to publicly disclose any record that is in Consultant's possession
9 or control, and which County has a right, under any provision of this Agreement
10 or applicable law, to possess or control, then County may demand, in writing,
11 that Consultant deliver to County, for purposes of public disclosure, the
12 requested records that may be in the possession or control of Consultant. Within
13 five business days after County's demand, Consultant shall (a) deliver to the
14 County all of the requested records that are in Consultant's possession or
15 control, together with a written statement that Consultant, after conducting a
16 diligent search, has produced all requested records that are in Consultant's
17 possession or control, or (b) provide to County a written statement that
18 Consultant, after conducting a diligent search, does not possess or control any
19 of the requested records. Consultant shall cooperate with County with respect to
20 any County demand for such records. If Consultant wishes to assert that any
21 specific record or data is exempt from disclosure under the CPRA or other
22 applicable law, it must deliver the record or data to County and assert the
23 exemption by citation to specific legal authority within the written statement that
24 it provides to County under this section. Consultant's assertion of any exemption
25 from disclosure is not binding on County, but County will give at least 10 days'
26 advance written notice to the Contractor before disclosing any record subject to
27 Consultant's assertion of exemption from disclosure. Consultant shall indemnify
28 the County for any court-ordered award of costs or attorney's fees under the
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I CPRA that results from Consultant's delay,claim of exemption,failure to produce
2 any such records, or failure to cooperate with County with respect to any County
3 demand for any such records.
4 10. MAINTAIN AND PROVIDE ADMINISTRATIVE RECORD
5 If requested by the County, Consultant shall upon request prepare and assemble the
6 Administrative Record(defined in this Section 10 below)and furnish it to County after the Notice
7 of Determination, including the findings and any Statement of Overriding Consideration, are
8 filed with the County Clerk. The "Administrative Record" is defined as the entirety of the
9 information relied upon to prepare the EIR, including without limitation all records identified in
10 California Public Resources Code section 21167.6, subdivision (e). The Administrative Record
11 is inclusive of all information and analyses either generated or obtained from other sources or
12 used to support documentation and analyses. A complete Administrative Record is the entirety
13 of the information relied upon within Consultant's possession plus all information in other
14 locations listed in the references. Information listed in the references at other locations does not
15 have to be included in the Administrative Record, provided the references contain sufficient
16 information for a reasonable member of the public to identify, seek out, and obtain the listed
17 information. Consultant shall organize the information comprising the Administrative Record as
18 an accessible electronic file, indexed by topic to the extent possible, and submit this record to
19 County. The electronically stored information comprising the Administrative Record shall be
20 delivered to the County in in the format in which it is ordinarily maintained.
21 11. CONTRACT ADMINISTRATION
22 Consultant shall notify its appropriate employees of the individual County designates as
23 County Contract Administrator for this MND. All routine correspondence and
24 telecommunications related to Contract performance and related issues should be addressed
25 as follows:
26 David Randall, Senior Planner
Department of Public Works and Planning
27 Development Services and Capital Project Division
2220 Tulare Street, 6th floor
28 Fresno, CA 93721
Phone: (559) 600-4332
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I e-mail: drandall(a.fresnocountyca clov
2 All other notices to County shall be delivered in accordance with Section 12, below.
3 12. NOTICES
4 A. Addresses for Delivery. Except as otherwise provided in this Agreement, the
5 persons and their addresses having authority to give and receive notices under
6 this Agreement include the following:
7 County:
Director of Public Works and Planning
8 Department of Public Works and Planning
2220 Tulare Street, Eighth Floor
9 Fresno, CA 93721
10 Attn: Division Manager/Development Services
Consultant:
11 Rincon Consultants, Inc.
4825 J Street,
12 Suite 200
13 Sacramento, California 95819
14 B. Change of Contact Information. Either Party may change the contact
15 information provided in this Agreement by giving notice as provided in this
section.
16
17 C. Method of Delivery. Each notice between the County and the Consultant
18 provided for or permitted under this Agreement must be in writing, state that it is
19 a notice provided under this Agreement, and be delivered either by personal
20 service, by first-class United States mail, by an overnight commercial courier
service.
21
22 (1) A notice delivered by personal service is effective upon service to the
23 recipient.
24 (2) A notice delivered by first-class United States mail is effective three
25 County business days after deposit in the United States mail, postage
26 prepaid, addressed to the recipient.
27 (3) A notice delivered by an overnight commercial courier service is effective
28 one County business day after deposit with the overnight commercial
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I courier service, delivery fees prepaid, with delivery instructions given for
2 next day delivery, addressed to the recipient.
3 D. Claims Presentation. For all claims arising out of or related to this Agreement,
4 nothing in this Section 12 establishes, waives, or modifies any claims
5 presentation requirements or procedures provided by law, including but not
6 limited to the Government Claims Act(Division 3.6 of Title 1 of the Government
7 Code, beginning with section 810).
8 13. DISCLOSURE OF SELF-DEALING TRANSACTIONS
9 A. Applicability. This applies if the Consultant is operating as a corporation or
10 changes its status to operate as a corporation.
11 B. Duty to Disclose. If any member of the Consultant's board of directors is party
12 to a self-dealing transaction, he or she shall disclose the transaction by
13 completing and signing a "Self-Dealing Transaction Disclosure Form"(Exhibit C
14 to this Agreement) and submitting it to the County before commencing the
15 transaction or immediately after.
16 C. Definition. "Self-dealing transaction" means a transaction to which the
17 Consultant is a party and in which one or more of its directors, as an individual,
18 has a material financial interest.
19 14. GENERAL TERMS
20 A. Effective Date;Term.This Agreement shall become effective upon the Effective
21 Date, and shall continue in effect until the obligations of the Parties under this
22 Agreement are complete, until the Termination Date or until this Agreement is
23 earlier terminated as provided in Section 6 "Breach and Termination."
24 B. Amendments or Modification.Any changes to this Agreement requested either
25 by County or Consultant may only be affected if mutually agreed upon in writing
26 by duly authorized representatives of the Parties hereto. Except as provided in
27 Section 6, "Breach and Termination,"this Agreement may not be modified, and
28 no waiver is effective, except by written agreement signed by both Parties. The
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1 Consultant acknowledges that County employees have no authority to modify
2 this Agreement except as expressly provided in this Agreement.
3 C. Non-Assignment. Neither Party may assign its rights or delegate its obligations
4 under this Agreement without the prior written consent of the other Party.
5 D. Governing Law. The laws of the State of California govern all matters arising
6 from or related to this Agreement.
7 E. Jurisdiction and Venue. This Agreement is signed and performed in Fresno
8 County, California. Consultant consents to California jurisdiction for actions
9 arising from or related to this Agreement, and, subject to the Government Claims
10 Act, all such actions must be brought and maintained in Fresno County.
11 F. Construction. The final form of this Agreement is the result of the Parties'
12 combined efforts. If anything in this Agreement is found by a court of competent
13 jurisdiction to be ambiguous, that ambiguity shall not be resolved by construing
14 the terms of this Agreement against either Party.
15 G. Headings; Construction; Statutory References. The headings and section
16 titles in this Agreement are for convenience only and are not part of this
17 Agreement. The final form of this Agreement is the result of the Parties'
18 combined efforts and negotiations between the Parties. If anything in this
19 Agreement is found by a court of competent jurisdiction to be ambiguous, that
20 ambiguity shall not be resolved by construing the terms of this Agreement
21 against either Party. The language of this Agreement shall be construed as a
22 whole according to its fair meaning and not strictly for or against any Party. Any
23 rule of construction to the effect that ambiguities are to be resolved against the
24 drafting Party shall not apply in interpreting this Agreement. All references in this
25 Agreement to statutes, regulations, ordinances or resolutions of the United
26 States, the State of California, or County of Fresno shall be deemed to include
27 the same statute, regulation, ordinance, or resolution as hereafter amended or
28 renumbered, or if repealed, to such other provisions as may thereafter govern
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I the same subject. In the event of any inconsistency between the text of this
2 Agreement and the Exhibits attached to this Agreement, such ambiguity shall be
3 resolved in the following order of priority: (1)the text of this Agreement, excluding
4 the Exhibits, (2) Exhibit D (Insurance Requirements), (3) Exhibit C (Self-Dealing
5 Transactions),_(4) Exhibit B (Work Program), and(5) Exhibit A(Monitoring Plan).
6 H. Severability. If anything in this Agreement is found by a court of competent
7 jurisdiction to be unlawful or otherwise unenforceable, the balance of this
8 Agreement remains in effect, and the Parties shall make best efforts to replace
9 the unlawful or unenforceable part of this Agreement with lawful and enforceable
10 terms intended to accomplish the Parties' original intent.
11 I. Nondiscrimination. During the performance of this Agreement, the Consultant
12 shall not unlawfully discriminate against any employee or applicant for
13 employment, or recipient of services, because of race, religious creed, color,
14 national origin, ancestry, physical disability, mental disability, medical condition,
15 genetic information, marital status, sex, gender, gender identity, gender
16 expression, age, sexual orientation, military status or veteran status pursuant to
17 all applicable State of California and federal statutes and regulation.
18 J. No Waiver. Payment, waiver, or discharge by County of any liability or obligation
19 of the Consultant under this Agreement on any one or more occasions is not a
20 waiver of performance of any continuing or other obligation of Consultant and
21 does not prohibit enforcement by the County of any obligation on any other
22 occasion.
23 K. Entire Agreement. This Agreement constitutes the entire Agreement between
24 Consultant and County with respect to the subject matter hereof and supersedes
25 all previous negotiations, proposals, commitments, writing, advertisements,
26 publications,
27 and understandings of any nature whatsoever, including without limitation the
28 Previous Consultant Agreement, unless expressly included in this Agreement.
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I L. No Third Party Beneficiaries. This Agreement does not and is not intended to
2 create any rights or obligations for any person or entity, including without
3 limitation the Applicant, except for the Parties.
4 M. Binding Upon Successors. This Agreement shall be binding upon and inure to
5 the benefit of the Parties and their respective successors in interest, assigns,
6 legal representatives, and heirs.
7 N. Authorized Signatures. The Consultant represents and warrants to County
8 that:
9 (1) Consultant is duly authorized and empowered to sign and perform its
10 obligations under this Agreement.
11 (2) The individual signing this Agreement on behalf of Consultant is duly
12 authorized to do so and his or her signature on this Agreement legally
13 binds Consultant to the terms of this Agreement.
14 O. Electronic Signatures.The Parties agree that this Agreement may be executed
15 by electronic signature as provided in this section.
16 (1) An "electronic signature" means any symbol or process intended by an
17 individual signing this Agreement to represent their signature, including
18 but not limited to (a) a digital signature; (b) a faxed version of an original
19 handwritten signature; or (c) an electronically scanned and transmitted
20 (for example by PDF document) version of an original handwritten
21 signature.
22 (2) Each electronic signature affixed or attached to this Agreement (a) is
23 deemed equivalent to a valid original handwritten signature of the person
24 signing this Agreement for all purposes, including but not limited to
25 evidentiary proof in any administrative or judicial proceeding, and(b) has
26 the same force and effect as the valid original handwritten signature of
27 that person.
28
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1 (3) The provisions of this section satisfy the requirements of Civil Code
2 section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act
3 (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1).
4 (4) Each Party using a digital signature represents that it has undertaken and
5 satisfied the requirements of Government Code section 16.5, subdivision
6 (a), paragraphs (1) through (5), and agrees that each other Party may
7 rely upon that representation.
8 (5) This Agreement is not conditioned upon the Parties conducting the
9 transactions under it by electronic means and either Party may sign this
10 Agreement with an original handwritten signature.
11 P. Counterparts. This Agreement may be signed in counterparts, each of which is
12 an original, and all of which together constitute this Agreement.
13 [Signature page follows.]
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3 In witness whereof, the Parties are signing this Agreement as of the Effective Date.
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5 CONSULTANT: COUNTY OF FRESNO:
Rincon Consultants, Inc.
6 7080 North Whitney Avenue
Suite 101
7 Fresno, CA 93720
8
9 /
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BY:
BY:
11 SUSAN DEWAR STEVEN E. WH,)/TE PE, PLS
PRINCIPAL DIRECTOR
12 DEPARTMENT OF PUBLIC WORKS
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AND PLANNING
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Exhibit A
2 Monitoring Plan
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Third Party Administrator Agreement— Rincon Consultants, Inc.
A-1
1 Exhibit B
2 Work Program
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Third Party Administrator Agreement— Rincon Consultants, Inc.
B-1
1 Exhibit C
2 Self-Dealing Transaction Disclosure Form
3 In order to conduct business with the County of Fresno ("County"), members of a
4 Consultant's board of directors, must disclose any self-dealing transactions that they are a party
5 to while providing goods, performing services, or both for the County. A self-dealing transaction
6 is defined below:
7 "A self-dealing transaction means a transaction to which the corporation is a party and in
8 which one or more of its directors has a material financial interest."
9 The definition above will be used for purposes of completing this disclosure form.
10 Instructions
11 (1) Enter board member's name, job title (if applicable), and date this disclosure is being
12 made.
13 (2) Enter the board member's company/agency name and address.
14 (3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
15 County. At a minimum, include a description of the following:
16 a. The name of the agency/company with which the corporation has the transaction;
17 and
18 b. The nature of the material financial interest in the Corporation's transaction that
19 the board member has.
20 (4) Describe in detail why the self-dealing transaction is appropriate based on applicable
21 provisions of the Corporations Code.
22 The form must be signed by the board member that is involved in the self-dealing
23 transaction described in Sections (3) and (4).
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Third Party Administrator Agreement— Rincon Consultants, Inc.
C-1
1 (1) Company Board Member Information:
2
Name: Date:
3
4 Job Title:
5 (2) Company/Agency Name and Address:
6
7
8
9
10
11 (3) Disclosure (Please describe the nature of the self-dealing transaction you are a party
12 to)
13
14
15
16
17
18 (4) Explain why this self-dealing transaction is consistent with the requirements of
19 Corporations Code§ 5233 (a)
20
21
22
23
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26 (5)Authorized Signature
27
Signature: Date:
28
Third Party Administrator Agreement— Rincon Consultants, Inc.
C-2
I Exhibit D
2 Insurance Requirements
3 1. Required Policies
4 Without limiting the County's right to obtain indemnification from the Consultant or any third-
5 parties, Consultant, at its sole expense, shall maintain in full force and effect the following
6 insurance policies throughout the term of this Agreement.
7 (A) Commercial General Liability. Commercial general liability insurance with limits of not
8 less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of
9 Four Million Dollars ($4,000,000). In addition, such Umbrella or Excess insurance
10 policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the
11 County, its officers, officials, employees, agents, and volunteers. This policy must be
12 issued on a per occurrence basis. Coverage must include products, completed operations,
13 property damage, bodily injury, personal injury, and advertising injury. The Consultant
14 shall obtain an endorsement to this policy naming the County of Fresno, its officers,
15 agents, employees, and volunteers, individually and collectively, as additional insureds,
16 but only insofar as the operations under this Agreement are concerned. Such coverage
17 for additional insureds will apply as primary insurance and any other insurance, or self-
18 insurance, maintained by the County is excess only and not contributing with insurance
19 provided under the Consultant's policy.
20 (B) Automobile Liability.Automobile liability insurance with limits of not less than One Million
21 Dollars($1,000,000) per occurrence for bodily injury and for property damages. Coverage
22 must include any owned and non-owned vehicles used in connection with this Agreement.
23 (C)Workers Compensation. Workers compensation insurance as required by the laws of
24 the State of California with statutory limits.
25 (D) Employer's Liability. Employer's liability insurance with limits of not less than One Million
26 Dollars ($1,000,000) per occurrence for bodily injury and for disease.
27 (E) Professional Liability. Professional liability insurance with limits of not less than One
28 Million Dollars ($1,000,000) per occurrence and aFn annual aggregate of Three Million
Third Party Administrator Agreement—Rincon Consultants, Inc.
D-1
1 Dollars ($3,000,000). If this is a claims-made policy, then (1) the retroactive date must be
2 prior to the date on which services began under this Agreement; (2) the Consultant shall
3 maintain the policy and provide to the County annual evidence of insurance for not less
4 than five years after completion of services under this Agreement; and (3) if the policy is
5 canceled or not renewed, and not replaced with another claims-made policy with a
6 retroactive date prior to the date on which services begin under this Agreement, then the
7 Consultant shall purchase extended reporting coverage on its claims-made policy for a
8 minimum of five years after completion of services under this Agreement.
9 2. Additional Requirements
10 (A)Verification of Coverage. Within 30 days after the Consultant signs this Agreement, and
11 at any time during the term of this Agreement as requested by the County's Risk Manager
12 or the County Administrative Office, the Consultant shall deliver, or cause its broker or
13 producer to deliver,to the County Risk Manager, at 2220 Tulare Street, 16th Floor, Fresno,
14 California 93721, or HRRiskManagement@fresnocountyca.gov, and by mail or email to
15 the person identified to receive notices under this Agreement, certificates of insurance and
16 endorsements for all of the coverages required under this Agreement.
17 (i) Each insurance certificate must state that: (1) the insurance coverage has been
18 obtained and is in full force; (2) the County, its officers, agents, employees, and
19 volunteers are not responsible for any premiums on the policy; and (3) the
20 Consultant has waived its right to recover from the County, its officers, agents,
21 employees, and volunteers any amounts paid under any insurance policy required
22 by this Agreement and that waiver does not invalidate the insurance policy.
23 (ii) The commercial general liability insurance certificate must also state, and include
24 an endorsement, that the County of Fresno, its officers, agents, employees, and
25 volunteers, individually and collectively, are additional insureds insofar as the
26 operations under this Agreement are concerned. The commercial general liability
27 insurance certificate must also state that the coverage shall apply as primary
28 insurance and any other insurance, or self-insurance, maintained by the County
Third Party Administrator Agreement— Rincon Consultants, Inc.
D-2
I shall be excess only and not contributing with insurance provided under the
2 Consultant's policy.
3 (iii) The automobile liability insurance certificate must state that the policy covers any
4 auto used in connection with this Agreement.
5 (iv) The professional liability insurance certificate, if it is a claims-made policy, must
6 also state the retroactive date of the policy, which must be prior to the date on
7 which services began under this Agreement.
8 (B)Acceptability of Insurers. All insurance policies required under this Agreement must be
9 issued by admitted insurers licensed to do business in the State of California and always
10 possessing during the term of this Agreement an A.M. Best, Inc. rating of no less than A:
11 VII.
12 (C)Notice of Cancellation or Change. For each insurance policy required under this
13 Agreement, the Consultant shall provide to the County, or ensure that the policy requires
14 the insurer to provide to the County, written notice of any cancellation or change in the
15 policy as required in this paragraph. For cancellation of the policy for nonpayment of
16 premium, the Consultant shall, or shall cause the insurer to, provide written notice to the
17 County not less than 10 days in advance of cancellation. For cancellation of the policy for
18 any other reason, and for any other change to the policy, the Consultant shall, or shall
19 cause the insurer to, provide written notice to the County not less than 30 days in advance
20 of cancellation or change. The County in its sole discretion may determine that the failure
21 of the Consultant or its insurer to timely provide a written notice required by this paragraph
22 is a breach of this Agreement.
Z3 (D)County's Entitlement to Greater Coverage. If the Consultant has or obtains insurance
24 with broader coverage, higher limits, or both, than what is required under this Agreement,
25 then the County requires and is entitled to the broader coverage, higher limits, or both.To
26 that end, the Consultant shall deliver, or cause its broker or producer to deliver, to the
27 County's Risk Manager certificates of insurance and endorsements for all the coverages
28 that have such broader coverage, higher limits, or both, as required under this Agreement.
Third Party Administrator Agreement—Rincon Consultants, Inc.
D-3
I (E)Waiver of Subrogation. The Consultant waives any right to recover from the County, its
2 officers, agents, employees, and volunteers any amounts paid under the policy of worker's
3 compensation insurance required by this Agreement. The Consultant is solely responsible
4 to obtain any policy endorsement that may be necessary to accomplish that waiver, but
5 the Consultant's waiver of subrogation under this paragraph is effective whether the
6 Consultant obtains such an endorsement.
7 (F) County's Remedy for Consultant's Failure to Maintain. If the Consultant fails to always
8 keep in effect any insurance coverage required under this Agreement, the County may, in
9 addition to any other remedies it may have, suspend, or terminate this Agreement upon
10 the occurrence of that failure, or purchase such insurance coverage, and charge the cost
11 of that coverage to the Consultant. The County may offset such charges against any
12 amounts owed by the County to the Consultant under this Agreement.
13 (G)Subconsultants. The Consultant shall require and verify that all subconsultants used by
14 the Consultant to provide services under this Agreement maintain insurance meeting all
15 insurance requirements provided in this Agreement. This paragraph does not authorize
16 the Consultant to provide services under this Agreement using subconsultants.
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Third Party Administrator Agreement—Rincon Consultants, Inc.
D-4
EXHIBIT A
4�rLEe v Rincon Consultants,Inc.
4825 J Street,Suite 200
Z Sacramento,California 95819
n
916-706-1374
YEARS
RINCON CONSULTANTS,INC. SINCE 1994
January 15,2025
Rincon Project No.24-17104
Mr. David Randall,Senior Planner
County of Fresno Department of Public Works and Planning
Development Services and Capital Projects Division
2220 Tulare Street, 6th Floor
Fresno,CA 93721
Subject., Proposal to Provide Third Party Environmental Compliance Support Services for the
Althea Avenue Solar Development Project in Fresno County,California
Dear Mr.Randall:
Rincon Consultants, Inc. (Rincon) is pleased to submit this scope of work and cost estimate to the
County of Fresno to provide environmental compliance third party support associated with the Althea
Avenue Solar Project(Project) in Fresno County(County),to be located on approximately 39.81 acres
of a 57-acre parcel(APN 004-120-020).This scope of work references the Mitigation and Monitoring
Reporting Program (MMRP) for Unclassified Conditional Use Permit No. 3764 and Initial Study
Application No.8403.
Scope of Work
Task 1 Cultural Resources/Tribal Cultural Resources
Per Mitigation Measure(MM)2 of the MMRP and in the event of a cultural resources find during ground
disturbing Project activities, Rincon will mobilize a qualified senior archaeologist to the Project site
within 24 hours after being advised of the find.The specialist will determine if the find warrants further
consideration under CEQA. Rincon assumes that each site visit will require up to ten (10) hours of
labor to travel to the project site and assess the find,and provide a brief,digital,one-page description
of the resource and preliminary recommendation for the treatment of the resource.The cost for each
site visit will be billed at a rate of$3,000/visit.This rate is inclusive of a site visit by the archaeologist
and the one-page memorandum that will be delivered by email within 24 hours of the end of the field
visit.This rate does not include fieldwork associated with recordation,evaluation,meetings,or salvage
of any resources.One site visit is included in this task.Should potential resources be encountered and
additional visits become necessary,they will be billed at the$3,000/visit rate,with prior approval from
the County.
Assumptions
• Any additional follow-up fieldwork is not included but can be performed upon modification of this
scope for an additional fee.
• Assistance with tribal consultation related to evaluation ortreatment of the find is not included but
can be performed upon modification of this scope for an additional fee.
www.rinccnconsultants.ccm
i
County of Fresno
Althea Avenue Solar Project
Task 2 Preconstruction Surveys
To ensure compliance with MM 3,MM 6,and MM 7,Rincon will provide a qualified biologist to perform
a preconstruction nesting bird survey(NBS)and to perform pedestrian surveys for suitable breeding
or denning habitat of San Joaquin kit fox(SJKF).
Nesting Birds
If construction will commence during the nesting season (March 1 - August 31), a qualified Rincon
biologist will perform a nesting bird survey within the Project area (plus a 250-foot buffer around the
site for raptors) no sooner than one week prior to construction to identify any native nesting birds on
or adjacent to the site that are protected by the federal Migratory Bird Treaty Act (MBTA) and/or
California Fish and Game Code 3503.5. Rincon assumes any buffer areas not accessible will be
observed using binoculars. Any active nests will be flagged by the qualified biologist and a suitable
avoidance buffer will be determined by the qualified biologist based on the species detected and
planned work activity. Active nests will be avoided during construction activities until the eggs have
hatched and the chicks have fledged,or until the qualified biologist determines the nests are no longer
active.This surrey will be conducted in a single pass by one biologist.
San Joaquin Kit Fox
No less than 14 and no more than 30 days prior to Project ground disturbance or any Project activity
with potential to impact San Joaquin kit fox,a qualified Rincon biologist will conduct a preconstruction
survey of the Project area and a 50-foot buffer to establish the presence or absence of San Joaquin
kit foxes or their sign, and/or suitable dens/burrows and evaluate use by kit foxes.The biologist will
survey belt transects within the Project area and a 50-foot radius from the perimeter of the proposed
Project footprint (as accessible) to identify San Joaquin kit foxes and/or suitable dens. Adjacent
parcels under different land ownership will not be surveyed.The status of all dens will be determined
and mapped.
Deliverables
A memo will be prepared at the conclusion of the surveys that will describe the site location,time and
dates of the surveys,weather observations,methods,and results of the surveys.The location(s)of any
active nests or suitable San Joaquin kit fox dens will be recorded with a handheld GPS device by the
qualified biologist and depicted on a field map for documentation.
Assumptions
• Any additional follow-up surveys or nest monitoring are not included but can be performed upon
modification of this scope for an additional fee.
• Our cost assumes that SJKF surveys will be negative, and that coordination with USFWS, remote
camera monitoringand burrow collapse will not be required.If potential dens are discovered within
the survey area, remote camera monitoring and burrow collapse can be performed upon
modification of this scope for an additional fee that can be determined once the
number/size/location of suitable dens is known.
• For budget efficiency, we assume the NBS and SJKF surveys results will be presented in a single
memo report.
Task 3 Worker Environmental Awareness Training
Per MM 8,Rincon will provide a qualified biologistto prepare and administer the Worker Environmental
Awareness Training(WEAT) at initial project kickoff.The WEAT will include a discussion of the biology
2
EXHIBIT A PAGE 2
i
County of Fresno
Althea Avenue Solar Project
and general behavior of any sensitive species that may be in the area,cultural resources that may be
in the area, how they may be encountered within the work area, and procedures to follow if they are
encountered.The status of special-status species, including legal protection, penalties for violations,
and Project-specific protective measures will also be discussed. Interpretation shall be provided for
non-English speaking workers, and the same instruction shall be provided for any new workers prior
to on-site Project activity. Copies of the training will be maintained at the worksite with the Project
supervisor, and a handout containing this information will be distributed for workers to carry on-site.
Upon completion of the program, employees shall sign a sign in sheet stating they attended the
program and understand all protective measures. Rincon will provide a video recording to be used by
the client for all new construction workers at the Project site.
Assumptions
• No more than 20 hard copies will be provided. Additional hard copies can be provided under
separate scope and cost in accordance with our Standard Fee Schedule.Rincon assumes that no
more than one round of minor revisions will be needed for the deliverables included in this scope
of work.If additional revisions are needed,they can be completed upon modification of this scope
for an additional fee.
Task 4 Third Party Compliance Inspections
Rincon will provide compliance monitoring site visits once construction commences.The compliance
monitor will confirm that MMRP measures MM 4 (trash management), MM 5 (avoidance of animal
entrapment) and MM 8 (ongoing worker training) are being implemented as approved. Rincon
assumes that one(1)compliance inspector will be required to conduct weekly compliance inspections
during the first month of construction activity(4 inspections),and for monthly compliance inspections
thereafter during the remaining 8-month construction period (8 inspections).To ensure compliance
with MM 6 relevantto fence design,Rincon will conduct one final inspection(13 inspection days total).
All third-party compliance inspections would be documented with daily logs that include a summary of
the monitoring activities and a photo log. The monthly inspection would include a pre-inspection
assessment of construction status and compliance monitoring activity and levels, roundtrip travel,site
inspection including meetings with the on-site compliance manager, and post inspection data
management and correspondence.
Deliverables
Compliance inspection logs(13 total)
Assumptions
• We have assumed weekly inspection during the first month of construction, when the contractor
will be establishing compliance protocol and setting compliance expectations. Thereafter,
inspections would be reduced to a monthly frequency based on the site conditions, schedule and
expected level of compliance concerns; however, the frequency of inspections may be adjusted
depending on the contractor's compliance success, or County expectations. As outlined below
under Cost Estimate and Schedule, we will bill on a time and materials not to exceed basis,and
therefore if fewer site visits are necessary,there would be a cost savings under this task.Likewise,
if more than 13 total site visits are ultimately required based on site conditions (e.g., non-
compliance issues) and/or changes to the expected schedule, we can process a budget
amendment for additional services on a time and materials basis in accordance with our Standard
Fee Schedule.
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EXHIBIT A PAGE 3
I
County of Fresno
Althea Avenue Solar Project
• The construction work schedule is Monday through Friday, with no work or inspections occurring
on weekends or holidays.
• Third parry inspection time of up to 12 hours per inspection inclusive of pre-inspection
coordination,travel,and post-inspection data management and non-compliance coordination.
• Direct costs include our standard per day charge for use of a light duty vehicle (we assume that
four-wheel drive vehicle is not needed for site access) of $90/day plus mileage at the current
federal rate.
Task 5 Compliance Reporting to County
Rincon will provide compliance reporting to the County, assumed to be monthly letter reports with all
attached inspection logs,plus any applicant submittals(e.g.,WEAT signature forms). For any violation
of MMs observed during implementation of Task 4, immediate notification to the County will occur
(email and/or phone call) the same day as the violation was detected, with a memo report to the
County within three business days of the incident being documented. Rincon will then work with the
County and the contractor to ensure that the non-compliance event has been fully addressed by the
contractor's foreman and any necessary corrective actions have been taken. Under this task we have
assumed up to three phone meetings between the Rincon Project Manager, County representative,
and Owner will be required over the span of the Project to discuss Project details, schedule, and
potential compliance issues. We have assumed these meetings would be conducted via telephone
and would last no longer than one hour each.
Deliverables
• Compliance inspection logs (13 total)
• Non-compliance memorandums (up to 4)
Assumptions
• No more than four non-compliance memos will be required.
• All deliverables will be submitted electronically; no hard copies will be provided.
Task 6 Project Management
This task includes Project management,coordination,and general administration required to execute
the work program.This task also includes providing monthly progress reports with regard to the work
scope and the budget. Rincon's Project Manager will be available to address any and all compliance
review-related needs and concerns.We will track any out-of-scope requests and work to complete any
additional tasks through efficiency under the existing contract. If budget amendments become
necessary based on out-of-scope requests,changes to Project description,or other reasons outside of
Rincon's control, budget amendment requests would be submitted to address changes in the
requested scope of work.
Deliverables
• Monthly budget status reports (10 total)
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EXHIBIT A PAGE 4
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County of Fresno
Althea Avenue Solar Project
Assumptions
• All deliverables will be submitted electronically; no hard copies will be provided.
Cost
The total estimated fee for this scope of work is$78,842.
Table 1 Cost Summary
Task Estimated Cost
Task 1 Cultural resources/Tribal Cultural Resources $3,000
Task 2 Preconstruction surveys $13,960
Task 3 Worker Environmental Awareness Training $4,566
Task 4 Third Party Compliance Inspections $39,018
Task 5 Compliance Reporting to County $11,444
Task 6 Project Management $6,854
Total $78,842
Thank you for your consideration and for this opportunity to support your project. If you have any
questions regarding this proposal, please contact Susan Dewar at 530-521-2385 or
sdewar@rinconconsultants.com.
Sincerely,
Rincon Consultants,Inc.
Susan Dewar
Principal
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EXHIBIT A PAGE 5
EXHIBIT B
RINCON CONSULTANTS, INC.
24-17104 RPCA Althea Avenue
Cost Estimate
Rate Hours Labor Budget Direct Expenses Total Budget
Task 1 Cultural Resources 11.00 2,814.00 186.00 3,000.00
Assessment of single find 11.00 2,814.00 186.00 3,000.00
Senior Archaeologist If 264.00 10.00 2,640.00
Professional 11 174.00 1.00 174.00
GPS
67.00
Travel-Mileage 119.00
Task 2 Preconstruction Surveys 46.00 13,266.00 694.00 13,960.00
Nesting Bird Survey 18.00 5,323.00 347.00 5,670.00
Principal 318.00 1.00 318.00
Senior Supervisor Biologist II 302.00 16.00 4,832.00
GIS/CADD Specialist If 173.00 1.00 173.00
GPS
67.00
Travel-Mileage 280.00
San Joaquin Kit Fox Survey 18.00 5,323,00 347.00 5,670.00
Principal 318.00 1.00 318.00
Senior Supervisor Biologist II 302.00 16.00 4,832.00
GIS/CADD Specialist II 173.00 1.00 173.00
GPS 67.00
Travel-Mileage 280.00
Report 7.00 2,130.00 0.00 2,130.00
Principal 318.00 1.00 318.00
Senior Supervisor Biologist II 302.00 6.00 1,812.00
Safety Plan 1.00 180.00 0.00 180.00
Biologist II 180.00 1.00 180,00
GIS Services 2.00 310.00 0.00 310.00
GIS/CADD Specialist 1 155.00 2.00 310.00
Task 3 WEAT 21.00 4,179.00 387.00 4,566.00
21.00 4,179.00 387.00 4,566.00
Principal 307.00 1.00 307.00
Supervisor Biologist 1 272.00 4.00 1,088.00
Biologist 11 174.00 16.00 2,784.00
Travel-Mileage 387
Task 4 Third Party Compliance 178.50 36,028.00 2,990.00 39,018.00
178.50 36,028.00 2,990.00 39,018.00
Principal 318.00 3.00 954.00
Senior Supervisor Biologist 11 302.00 6.50 1,963.00
Biologist III 203.00 156.00 31,668.00
Admin Assistant/Billing Specialist 111.00 13.00 1,443.00
Travel-Mileage 1,820,00
Vehicle Day Rate 1,170.00
Page 1
' RINCON CONSULTANTS, INC.
24-17104 RPCA Althea Avenue
Cost Estimate
Task 5 Reporting to County 40.00 11,444.00 0.00 11,444.00
40.00 11,444.00 0.00 11,444.00
Principal 318.00 8.00 2,544.00
Senior Supervisor Biologist II 302.00 28.00 8,456.00
Admin Assistant/Billing Specialist 111.00 4.00 444.00
Task 6 Project Management 28.00 6,854.00 0.00 6,854.00
28.00 6,854.00 0.00 6,854.00
Principal 318.00 8.00 2,544.00
Senior Supervisor Biologist II 302.00 10.00 3,020.00
Project Accountant 129.00 10.00 1,290.00
Project Total 324.50 74,585.00 4,257.00 78,842.00
Direct Expenses Summary Amount
GPS 201.00
Travel-Mileage 2.886.00
Vehicle Day Rate 1.170.00
Direct Expenses Subtotal 4,257.00
Page 2
EXHIBIT B PAGE 2