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Home My WebLink AboutP-24-076 Amendment 2 CHC.pdf County of Fresno INTERNAL SERVICES DEPARTMENT 185610 Facilities• Fleet• Graphics• Purchasing • Security•Technology �R-f,S AMENDMENT TWO (2) Agreement Number: P-24-076 March 6, 2025 California Health Collaborative 1680 W Shaw Ave. Fresno, CA 93711 Contract Number P-24-076 covering: Tobacco Prevention Program is amended as follows: Delete Revised Attachments"A" and "B" dated 7/16/2024 and replaced with Revised Attachments"A" and "B" dated 3/6/2025. Electronic Signatures. The parties agree that this Agreement may be executed by electronic signature as provided in this section. A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original handwritten signature; or(3) an electronically scanned and transmitted (for example by PDF document) of a handwritten signature. B. Each electronic signature affixed or attached to this Agreement(1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person. C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act(Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means and either party may sign this Agreement with an original handwritten signature. Please acknowledge your acceptance by returning all pages of this letter to my office via email or USPS. 333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110 *The County of Fresno is an Equal Employment Opportunity Employer* CONTRACT NO. P-24-076 Page 2 California Health Collaborative March 6, 2025 If you have any questions, please contact Amber Siner, Purchasing Analyst, at(559) 600-7110 or email asiner(a.fresnocou ntyca.qov. FOR THE COUNTY OF FRESNO ly signed by Riley Blckburn Riley Blackburn Datleal 025.03.1908:27:110a0700' Riley Blackburn Purchasing Manager 333 W. Pontiac Way Clovis, CA 93612 P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 3 California Health Collaborative March 6, 2025 CONTRACTOR TO COMPLETE: Company: California Health Collaborative Type of Entity: ❑ Individual ❑ Limited Liability Company ❑ Sole Proprietorship ❑ Limited Liability Partnership Corporation ❑ General Partnership Signature Stephen Ramirez, ief Executive Officer V 03/17/2025 Print Name and Title Date Signature Print Name and Title Date PO BOX 25609 Fresno CA 93729 Address City State Zip 5592216315 5592216219 sramirez@healthcollaborative.org TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS ACCOUNTING USE ONLY ORG No.: 56201552 Account No.: 7295 Requisition No.: 5622500729 (7/2024) P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 4 California Health Collaborative March 6, 2025 Revised Attachment "A" California Health Collaborative Tobacco Retail Licensing Scope of Work ADMINISTRATION TIMELINE DELIVERABLES 1. Approved Recruit, hire, train, and designate a Project Budget Coordinator (1.0 FTE)with some health 04/2024- 04/2025 2. Email education, community organizing, and Introduction systems change experience. from New Staff 3. Staffing Report Meet monthly or as deemed necessary with Fresno County Department of Public Health 1. Meeting Agenda (FCDPH) staff to enhance or support program 04/2024—04/2025 related activities through collaborative 2. Meeting Notes efforts. Attend bi-monthly virtual and/or in-person 1. Meeting Tobacco-Free Coalition meetings to update 04/2024—04/2025 Minutes the coalition on progress. REPORTING TIMELINE DELIVERABLES Submit monthly invoices with appropriate back-up documentation and invoice summary sheets for all expenditures to the FCDPH's 1. Monthly Invoice point of contact via email by the fifteenth 04/2024—04/2025 2. Equipment Log (15t") day of each month for the prior month's expenditures. Mid-Year Report (February 1-June 31) 1. Biannual Submit biannual progress reports that reflects Submit on 07/10/24 Progress Report on the progress of scope of work activities as Narrative well as success and challenges over the Year-End Report(July 2. Progress Report progress report period.Submit relevant 1-December 31) Deliverables program deliverables with your progress Submit on 12/16/24 1. report. 2. Mid-Year Report 3. (January 1-April 30) Submit on 04/18/25 P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 5 California Health Collaborative March 6, 2025 TRAINING TIMELINE 4. DELIVERABLES Participate in a 1-hour training with FCDPH on invoicing requirements and learn how to complete the invoice template and 04/2024—04/2024 1. Training Log invoice summary sheets. Participate in a 1.5-hour virtual Culturally Linguistically Appropriate Services (CLAS) Standards training hosted by FCDPH staff that is designed to equip public health professionals with the essential knowledge Post- and tools for delivering culturally sensitive 1. Completed Post- and linguistic services and messages 04/2024—04/2024 Training Survey throughout the community. Program staff 2. Training Log will use the CLAS Standards toolkit to evaluate health education materials like flyers, brochures, PowerPoint created in the program. Participate in a 1.5-hour virtual Health Equity 101 training hosted FCDPH staff that is designed to facilitate foundational knowledge and skill development on topics 04/2024—08/2024 1. Training Log related to health equity, health disparities, and structural and social determinants of health. Participate in recorded webinars such as, CA-license to sell: tobacco retail licensing nuts, bolts and fees, Equitable enforcement for tobacco retail license ordinances, Pride and prejudice:the tobacco industry's co-opting of the 04/2024—04/2025 1. Webinar Log LGBTQ+community, Minimum floor price laws webinar, Rules of the road:The differences between lobbying and educating, etc.As well as applicable live webinars as they become available. P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 6 California Health Collaborative March 6, 2025 Objective#1: Lead a minimum of seven (7) community forums or town halls in the City of Fresno (a minimum of 4 of the events will be in person) for youth and adults, approximately 90-120 minutes in length, with participation by 25-50 individuals at each event. ACTIVITY TIMELINE DELIVERABLES Identify a date and location for the seven (7) community 04/2024- 5. Calendar of forums/town halls. 02/2025 Forums/Townhalls Dates and Locations Develop recruitment materials for the forums/town halls 04/2024- 1. Finalized Tailored tailored for each neighborhood or school site in Fresno. 10/2024 Recruitment Recruitment materials will include a registration page, flyers, Materials and Facebook Event Pages. Include approved attribution language and applicable DPH logos. Submit to FCDPH for review and approval. Disseminate recruitment materials and recruit a minimum of 05/2024— 1. Recruitment Plan 25-50 individuals per target area by participating in 03/2025 community events, school parent events, hosting booths at churches, passing out flyers/posters at local businesses, or using social media. Identify and distribute incentive materials for raffle at 05/2024— 1. Log of Incentive forums/town halls that will encourage participation by 04/2025 Materials community residents. Incentive materials (e.g., merchandise 2. Distribution Log cards and other incentive items) are provided to program participants to motivate and/or reinforce positive behavior, participation, and/or involvement in tobacco control activities and require action on the part of the recipient to receive the incentive.The cost of incentives may not exceed $50 in value, per person, per year and shall not include merchandise cards that can be used to purchase tobacco, alcohol, and/or cannabis products. Gift cards can be purchased for a maximum of 1 event at a time.The project must submit a gift card distribution log to Fresno County, which should include the required signatures from the recipients to confirm that the purchased gift cards have been distributed. After the distribution log is reviewed and verified, the project will receive an email notification indicating that they are allowed to purchase additional gift cards.The project is responsible for the possession, security [e.g., will keep under lock and key], and accountability of the merchandise cards.The P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 7 California Health Collaborative March 6, 2025 project will prepare a log sheet that will track and identify each of the merchandise cards, value, merchandise card transfer date, and recipient. At the conclusion of the agreement, surplus incentives must be returned to FCDPH. Develop presentation and event materials in consultation 05/2024— 1. Event Materials with FCDPH and implement seven (7) forums/town halls 03/2025 (e.g., flyers, agenda, designed to be at minimum 90-120 minutes in length in each packet for neighborhood. Recruit town hall panel speakers, such as law community enforcement, school administrators, health professionals, members) youth, and former vape/e-cigarette users. 2. Presentation Materials (e.g., presentation slides and roster of participants) 3. Pictures of Event Develop and disseminate post-event participation surveys to 05/2024— 1. Post-Event identify an increase in knowledge, skills, and a change in 04/2025 Participation Survey attitudes among participants. Submit to FCDPH for review and approval. P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 8 California Health Collaborative March 6, 2025 Obiective 2: Conduct 8-12 community presentations/meetings with school officials (e.g., principals, vice principals, superintendent, etc.), in the City of Fresno on youth vaping, tobacco retail issues, tobacco-related health disparities, and best practices in policy adoption. Obtain at least 8 letters of support from schools, to demonstrate support for the policy campaign. ACTIVITY TIMELINE DELIVERABLES Gather local data through sources such as the California 04/2024- 1. Summary of Local Healthy Kids Survey Data, California Student Tobacco 10/2024 Data Survey, Monitoring the Future, Healthy Stores for Healthy Communities, local school data, etc. in order to determine the extent of e-cigarette/vape use among youth in the City of Fresno. Develop a 15-20-minute presentation or talking points to 04/2024- 1. Approved present to school site administrators or school staff on 10/2024 Presentation or youth vaping, tobacco retail issues, tobacco-related health Talking Points disparities and best practices for supporting youth at school and in community through policy adoption. Include approved attribution language and applicable DPH logos. Submit to FCDPH for review and approval. Schedule meetings with 8-12 school officials either in- 04/2024- 1. Presentations Log person or via zoom throughout the City of Fresno to 04/2025 2. Presentation provide tobacco prevention presentations on tobacco- Materials related health disparities and best practices for supporting youth at school and in community. Create 1-2 letters of support templates to provide to 05/2024- 1. Letter of Support school officials. Request a letter of support from each 04/2025 Templates school site that receives a presentation to demonstrate 2. Letters of Support support for the policy campaign. Collected Provide each school site with resources online and/or via 06/2024- 1. Log of Resources print that allows them to better support their students 04/2025 Provided with resources related to vaping cessation, vaping educational materials and presentations, and mental health and wellness. P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 9 California Health Collaborative March 6, 2025 Objective 3: Facilitate the participation of 5-10 community members to present at a minimum of 2 Fresno City Council (City Council) meetings to educate them formally or informally about youth vaping, tobacco retail issues, tobacco-related health disparities, and best practices in policy adoption. Develop speaking points related to a comprehensive tobacco retail licensing policy that can be utilized by the speakers. ACTIVITY TIMELINE DELIVERABLES Develop a spokesperson training that will prepare 04/2024- 1. Spokesperson community members to speak at City Council and engages 11/2024 Training them in telling their personal story. Include approved attribution language and applicable DPH logos. Submit to FCDPH for review and approval. Identify 5-10 community members to speak at City Council, 05/2024- 1. Identified during town halls or meetings with school administrators. 03/2025 Community Provide them with spokesperson training either informally Members Log through a one-on-one meeting or formally through a 2. Training Log training for multiple community members. Support the community members with developing their 06/2024- 1. Developed own talking points for use during their presentation at City 04/2025 Speaking Points Council, including local data, information about vaping or tobacco use, and their own personal story. Identify incentives for the community members to be 04/2024- 1. Incentive provided following their participation in a spokesperson 04/2025 Distribution Log training and/or a presentation at City Council. Incentive 2. Log of Incentive materials (e.g., merchandise cards and other incentive Materials items) are provided to program participants to motivate and/or reinforce positive behavior, participation, and/or involvement in tobacco control activities and require action on the part of the recipient to receive the incentive. The cost of incentives may not exceed $50 in value, per person, per year and shall not include merchandise cards that can be used to purchase tobacco, alcohol, and/or cannabis products. Gift cards can be purchased for a maximum of one event at a time.The project must submit a gift card distribution log to Fresno County, which should include the required signatures from the recipients to confirm that the purchased gift cards have been distributed. After the distribution log is reviewed and verified, the project will P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 10 California Health Collaborative March 6, 2025 receive an email notification indicating that they are allowed to purchase additional gift cards.The project is responsible for the possession, security [e.g., will keep under lock and key], and accountability of the merchandise cards.The project will prepare a log sheet that will track and identify each of the merchandise cards, value, merchandise card transfer date, and recipient. At the conclusion of the agreement, surplus incentives must be returned to FCDPH. Support the participation of 5-10 community members in 2 04/2024- 1. Meeting Log City Council Meetings by attending the meeting and 04/2025 2. Presentation ensuring each community member has reminders about the Materials meeting. P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 11 California Health Collaborative March 6, 2025 Obiective 4: Conduct 3-4 community engagement activities such as hosting a youth art contest, spoken word night, dance event, culturally relevant art project, bingo, paint night, poster contest, mural, mural tri-fold, plant potting and decorating, etc. with the participation of 15-75 individuals at each engagement activity. Participants will be residents of the City of Fresno. The participants will be recruited through social media, existing relationships, attendance at an existing event. ACTIVITY TIMELINE DELIVERABLES Identify 3-4 locations/neighborhoods throughout the City 04/2024- 1. Calendar of Community of Fresno and dates for the community engagement 07/2024 Engagement Events events. Host 1-2 meetings with school and/or community 04/2024- 1. Identified Art Consultant partners to determine the direction of the art contest, 03/2025 Agreement spoken word night or other art or community 2. Consultant Meeting Log engagement event that will take place in the community. Create outreach and recruitment materials for each 05/2024- 1. Outreach and Recruitment community engagement event, which may include flyers, 03/2025 Materials posters, social media posts, or other outreach methods. Include approved attribution language and applicable DPH logos. Submit to FCDPH for review and approval. Host 3-4 community engagement events throughout the 06/2024- 1. Community Engagement City of Fresno in diverse neighborhoods and locations for 04/2025 Event Log a minimum of 15-75 individuals at each event. Provide incentives for participation by the community. Incentive 2. Community Engagement Event Incentive Distribution materials (e.g., merchandise cards and other incentive Log items) are provided to program participants to motivate and/or reinforce positive behavior, participation, and/or 3. Log of Incentive Materials involvement in tobacco control activities and require action on the part of the recipient to receive the incentive. The cost of incentives may not exceed $50 in value, per person, per year and shall not include merchandise cards that can be used to purchase tobacco, alcohol, and/or cannabis products. Gift cards can be purchased for a maximum of one event at a time.The project must submit a gift card distribution log to Fresno County, which should include the required signatures from the recipients to confirm that the purchased gift cards have been distributed. After the distribution log is P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 12 California Health Collaborative March 6, 2025 reviewed and verified, the project will receive an email notification indicating that they are allowed to purchase additional gift cards.The project is responsible for the possession, security [e.g., will keep under lock and key], and accountability of the merchandise cards. The project will prepare a log sheet that will track and identify each of the merchandise cards, value, merchandise card transfer date, and recipient. At the conclusion of the agreement, surplus incentives must be returned to FCDPH. Develop and disseminate post-event participation surveys 06/2024- 1. Post Event Survey to identify an increase in knowledge, skills, and a change 04/2025 in attitudes among participants, as well as a inquiring about their interest to speak at City Council meetings. Submit to FCDPH for review and approval. P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 13 California Health Collaborative Obiective 5: Conduct observation surveys at 100 tobacco retailers in the City of Fresno. Use a standardized data collection instrument and protocol from the California Tobacco Prevention Program (CTPP) using mobile devices. Participate in online data collection trainings, complete required post-training surveys, and complete field notes for store observations. iiiiii Ei Participate in a minimum of 1-2 trainings on how to use the 04/2024- 1. Log of Staff standardized data collection instrument and protocol for the 06/2024 Trainings California Tobacco Prevention Program (CTPP), using the mobile devices, safety precautions, and how to complete field notes. Recruit 2-3 volunteers from the City of Fresno to support staff in 04/2024- 1. Log of Volunteers the collection of observation surveys. Provide training to the 06/2024 and Trainings volunteers to ensure they can accurately and safely support the Provided process. Conduct observation surveys and complete field notes utilizing 04/2024- 1. County List of Sites the standard data collection instrument and mobile device at a 06/2024 to be visited minimum of 100 tobacco retailers in the City of Fresno. 2. Completed Field Notes Identify and provide incentives to the volunteers who 04/2024- 1. Incentive supported in the data collection in the City of Fresno. Incentive 04/2025 Distribution Log materials (e.g., merchandise cards and other incentive items) 2. Log of Incentive are provided to program participants to motivate and/or Materials reinforce positive behavior, participation, and/or involvement in tobacco control activities and require action on the part of the recipient to receive the incentive. Gift cards can be purchased for a maximum of one event at a time.The project must submit a gift card distribution log to Fresno County, which should include the required signatures from the recipients to confirm that the purchased gift cards have been distributed. After the distribution log is reviewed and verified, the project will receive an email notification indicating that they are allowed to purchase additional gift cards.The cost of incentives may not exceed $50 in value, per person, per year and shall not include merchandise cards that can be used to purchase tobacco, alcohol, and/or cannabis products. The project is responsible for the possession, security [e.g., will keep under lock and key], and accountability of the merchandise cards. The project will prepare a log sheet that will track and identify each of the P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 14 California Health Collaborative March 6, 2025 merchandise cards,value, merchandise card transfer date, and recipient. At the conclusion of the agreement, surplus incentives must be returned to FCDPH. P-24-076 Amendment 2 CONTRACT NO. P-24-076 Page 15 California Health Collaborative March 6, 2025 Revised Attachment "B" Cost Proposal Template and Narrative REVISED EXHIBIT B-2 Fresno County TRL Project California Health Collaborative FY February 2024-April 30,2025 Budget Categories- PERSONNEL SALARIES: Annual Salary %FTE1 Benefit Benefit Cost Rat02 0001 Project Coordinator $54,408 100% 29% $ 15,778 Sub-Total $54,408 1.0 $ 15,778 SALARIES TOTAL $70,186 OPERATING EXPENSES: 1050 Office Supplies $1,000.00 1060 Telephone and Computer Network $3,000.00 1062 Postage $0.00 1063 Printing/Copying $2,000.00 1072 Staff Transportation $2,000.00 1077 Food $4,000.00 1078 Engagement Supplies $400.00 1079 Incentives $3,000.00 OPERATING EXPENSES TOTAL $15,400.00 TOTAL DIRECT COSTS $85,686 INDIRECT COSTS 11°0 1090 Not to exceed 15%of royal direct costs. $9,414 TOTAL PROGRAM EXPENSES YEAR 1 $95,000 REVISED EXHIBIT B-2 P-24-076 Amendment 2 Cost Proposal Template and Narrative REVISED EXHIBIT B-2 Proposed TRL Project California Health Collaborative Budget Narrative:February 2024-April 2025 REVISED 01-13-2025 PROGRAM EXPENSES NARRATIVE Personnel Salaries,Payroll Taxes&Employee Benefits-Line Items 0001-0042 The Project Coordinator(PC)provides is the day to day contact person for the program and leads the 0001 implementation of all scope of work (SOW)activities,including the coordinating of volunteers for data collection,recruiting program participants for program activities,performing program assessments, development of program materials,supporting program evaluation,and implementing SOW activities. Salary:$2267 x 100%FTE x 24PP=$54408 $ 54,408 Fringe:$54,408 X 29%=$15778 $ 15,778 Total Salary&Fringe for PC $ 70,186 Total S&B Expenses $ 70,186 Operating Expenses-Line Items 1050-1079 Office Supplies:General office supplies to support program activities such as pens,pencils,paper,paperclips, binders,notepads,easel pads,mailing labels,markers,highlighters,tape,glue,staples,file folders,paint, 1050 markers,laser and color printer cartridges,etc. $ 1,000.00 Telephone and Computer Network:Communication expenses related to operating phones,internet to 1060 support SOW activities and computer software annual subscriptions and license fees. $ 3,000.00 1062 Postage: Includes postage stamps and mailing costs(Fed Ex,UPS,and USPS)for daily correspondence and $ mailing of other program materials. Printing/Copying:Expenses for printing of educational materials developed in approved SOW activities, 1063 including informational packets,promotional flyers for program activities,program findings and educational $ 2,000.00 information. Transportation:Local travel for staff and/or Community Advocates calculated at current rate,not to exceed 1072 $2,000 for travel to unincorporated Fresno County communities to conduct presentations,trainings,meetings $ 2,000.00 with local community leaders and meeting with Community Advocates. REVISED Narrative Cost Proposal Template and Narrative REVISED EXHIBIT B-2 Food:Food and refreshments for community engagement activities,townhall events,for volunteers who support with retailer data collection,and other activities in support of the scope of work.Will provide consumable incentives to program participants to motivate and/or reinforce positive behavior,participation, 1077 and/or involvement in tobacco control activities and requires action on the part of the recipient to receive the $ 4,000.00 incentive.The cost of consumable incentives will not exceed$50 worth/value per person per year.The program will prepare a log sheet that will track and identify Consumable Incentive recipients to verify that they will not receive more than$50 in Consumable Incentives/year. Engagement Supplies: with a local art organization or artist to support with the development of a tri-fold 1078 moveable art mural with program participants in support of program activities. $ 400.00 Incentives:Incentives to foster participation in program activities,such as art engagement,townhalls, 1079 spokesperson trainings,speaking engagements,etc.$10 per participant x 300 participants(approx.35-40 per $ 3,000.00 event)_$3000 Total Operating Expenses $ 15,400 Indirect Cost Expense-Line Item 1090 Direct Costs Subtotal $ 85,586 Administrative expenses such as overhead accounting support and payroll services, external audit,liability insurance,utilities,building and equipment maintenance, 1090 janitorial services,and dues and subscriptions.Calculated at 11%of direct costs for 12 months of project.Indirect costs comply with the the Indirect Cost Rate proposal submitted to the California Department of Public Health.Total Direct Cost x 11%= $9414. Indirect Cost Total $ 9,414 TOTAL PROGRAM EXPENSES: $ 95,000.82 REVISED Narrative