HomeMy WebLinkAboutRGA Agreement-74A1679.pdf County of Fresno
Agreement Number 74A1679
Page 1 of 13
Adaptation Grants (State)
Restricted Grant Agreement
This Restricted Grant Agreement (RGA), between the State of California acting by and through its
Department of Transportation, referred to herein as CALTRANS, and COUNTY OF FRESNO, the
hereinafter referred to as AGENCY, will commence on NOVEMBER 4, 2024, or upon approval by
CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS.
AGENCY shall not receive payment for work performed prior to approval of the RGA and before
receipt of Notice to Proceed by the CALTRANS Contract Manager. This RGA shall expire on JUNE
30, 2027.
Recitals
Under this RGA, CALTRANS intends to convey State restricted grant funds to AGENCY, pursuant to
Budget Act Line Item 2660-102-0042, who will conduct transportation studies and planning within the
regional area under the jurisdiction of AGENCY under the terms, covenants, and conditions of this
RGA.
Now, Therefore, based upon the terms, covenants, and conditions of this RGA, the parties agree as
follows:
Section I
AGENCY Agrees:
To timely and satisfactorily complete all Project work described in Attachment II within the project
budget and in accordance with the items of this RGA.
Section II
CALTRANS Agrees:
That when conducting an audit of the costs claimed by AGENCY under the provisions of this RGA, to
conduct the audit in accordance with applicable laws and regulations.
Section III
It Is Mutually Agreed:
1. Under this RGA, CALTRANS will convey State grant restricted funds to AGENCY, pursuant to
Budget Act Line Item 2660-102-0042, and AGENCY will conduct transportation studies and
planning within the regional area described in Attachment II. The funds subject to this RGA must
be (a) identified as available for a restricted grant in CALTRANS' budget and (b) for the purpose of
conducting transportation studies or planning and (c) to a public entity that is responsible for
conducting transportation studies or planning.
2. Under this restricted grant, funds may be only used for the purpose set forth in RGA, Resolution
(Attachment 1), Scope of Work and Project timeline (Attachment 11), and the applicable Grant
Application Guide (Attachment III), and funds may only be used for costs and expenses that are
directly related to such purpose.
3. AGENCY shall perform all the duties and obligations described in WESTERN FRESNO COUNTY
CLIMATE ADAPTATION PLAN hereinafter "Project", subject to the terms and conditions of this
RGA and Approved Project Grant Application (Scope of Work and Project timeline), which are
attached hereto as Attachment 11.
4. The resolution authorizing AGENCY to execute this RGA pertaining to the above described Project
County of Fresno
Agreement Number 74A1679
Page 2 of 13
is attached hereto as Attachment I.
5. All services performed by AGENCY pursuant to this RGA shall be performed in accordance with
California Senate Bill No. 198 (SB-198) (Chapter 71, Statutes of 2022), including, but not limited to,
Government Code Section 14460(a)(1), as well as all applicable Federal, State, and Local laws,
regulations, and ordinances, all applicable CALTRANS policies and procedures, and all applicable
CALTRANS published manuals, including, but not limited to, the applicable Grant Application
Guide (Attachment III).
California Government Code Section 14460(a)(1) provides: "The department [CALTRANS], and
external entities that receive state and federal transportation funds from the department, are
spending those funds efficiently, effectively, economically, and in compliance with applicable state
and Federal requirements. Those external entities include, but are not limited to, private for profit
and nonprofit organizations, local transportation agencies, and other local agencies that receive
transportation funds either through a contract with the department or through an agreement or
grant administered by the department."
In case of conflict between Federal, State, and Local laws, regulations, and ordinances, and/or any
applicable policies, procedures, or published manuals of either CALTRANS or AGENCY, the order
of precedence of the applicability of same to this RGA shall be established in this order: 1) Federal
laws and regulations; 2) California laws and regulations; 3) CALTRANS policies, procedures, and
published manuals; 4) Local ordinances; and 5)AGENCY policies, procedures, and published
manuals. This RGA may not include any federal funds.
6. Project funding is as follows:
Fund Title Fund Source Dollar Amount
State Highway Account State $1,500,00.00
(SHA)
Local Match Agency Provided $194,341.00
Total Project Costs $1,694,341.00
No in-kind contributions may be made unless the amount and type of the contribution is identified
above.
7. This RGA is exempt from the legal review and approval by the Department of General Services,
pursuant to Legal Opinions of the Attorney General: 58 Ops. Cal. Atty. Gen. 586 (1975), 63 Ops.
Cal. Atty. Gen. 290 (1980), 74 Ops. Cal. Atty. Gen. 10 (1991), and 88 Ops. Cal. Atty. Gen. 56.
8. Notification of Parties
a. AGENCY's Project Manager for Project is Erin Haagenson, (559) 600-9908.
b. CALTRANS' Contract Manager is Christopher Xiong, (559) 908-7064. "Contract Manager" as
used herein includes his/her designee.
c. All notices herein provided to be given, or which may be given, by either party to the other,
shall be deemed to have been fully given when made in writing and received by the parties at
their respective addresses:
County of Fresno
Attention: Erin Haagenson, Principal Staff Analyst
Phone Number: (559) 600-9908
Email: ehaagenson@fresnocountyca.gov
County of Fresno
Agreement Number 74A1679
Page 3 of 13
Address: 2220 Tulare Street, 6th Floor
Fresno, CA 93721
California Department of Transportation
District 6
Attention: Christopher Xiong, Contract Manager Title
Phone Number: (559) 908-7064
Email: christopher.xiong@dot.ca.gov
Address: 1352 W. Olive Avenue
Fresno, CA 93778
9. Period of Performance
a. Reimbursable work under this RGA shall begin no earlier than on NOVEMBER 4, 2024,
following the written approval of CALTRANS and AGENCY's receipt of the Notice to Proceed
letter of this RGA by the CALTRANS Contract Manager, and will expire on JUNE 30, 2027.
b. AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week
from receipt of Notice to Proceed letter by the CALTRANS Contract Manager.
10. Changes in Terms/Amendments
This Agreement may only be amended or modified during the period of performance by mutual
written agreement of the parties.
11. Cost Limitation
a. The maximum total amount granted and reimbursable to AGENCY pursuant to this RGA by
CALTRANS shall not exceed $1,500,000.00.
b. It is agreed and understood that this RGA fund limit is an estimate and that CALTRANS will
only reimburse the cost of services actually rendered in accordance with the provisions of this
RGA and as authorized by the CALTRANS Contract Manager at or below that fund limitation
established herein.
12. Termination
a. CALTRANS reserves the right to terminate this RGA upon written notice to AGENCY at least
30 days in advance of the effective date of such termination in the event CALTRANS
determines (at its sole discretion) that AGENCY failed to proceed with PROJECT work in
accordance with the terms of this RGA. In the event of termination for convenience,
CALTRANS will reimburse AGENCY for all allowable, authorized and non-cancelled costs up to
the date of termination
b. This RGA may be terminated by either party for any reason by giving written notice to the other
party at least 30 days in advance of the effective date of such termination. In the event of
termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized,
and non-cancelled costs up to the date of termination.
c. AGENCY has 60 days after the Termination Date to submit accurate invoices to CALTRANS to
make final allowable payments for Project costs in accordance to the terms of this RGA. Failure
to submit invoices within this period of time shall result in a waiver by AGENCY of its right to
reimbursement of expended costs.
13. Budget Contingency Clause
a. It is mutually agreed that if the US Congress or the State Legislature fail to appropriate or
allocate funds during the current year and/or any subsequent years covered under this RGA do
County of Fresno
Agreement Number 74A1679
Page 4 of 13
not appropriate sufficient funds for the program, this RGA shall be of no further force and effect.
In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to
furnish any other considerations under this RGA and AGENCY shall not be obligated to perform
any provisions of this RGA.
b. If funding for any fiscal year is reduced or deleted by US Congress or State Legislature for
purposes of this program, CALTRANS shall have the option to either terminate this RGA with
no liability occurring to CALTRANS, or offer an RGA Amendment to AGENCY to reflect
reduced amount.
14. Payment and Invoicing
a. The method of payment for this RGA will be based on the actual allowable costs that are
incurred in accordance with the provisions of this RGA and in the performance of the Project
Work. CALTRANS will reimburse AGENCY for expended actual allowable direct costs, and
including, but not limited to, labor costs, travel, and contracted consultant services costs
incurred by AGENCY in performance of the Project work. Indirect costs are reimbursable only if
the AGENCY has identified the estimated indirect cost rate in Attachment II and an approved
Indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in Section III—Cost
Principles, Item 16d. The total cost shall not exceed the cost reimbursement limitation set forth
in Section III—Cost Limitations, Item 11a. Actual costs shall not exceed the estimated wage
rates, labor costs, travel, and other estimated costs and fees set forth in Attachment II without
an amendment to this RGA, as agreed between CALTRANS and AGENCY.
b. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs
actually incurred by AGENCY in accordance with the provisions of this RGA and in the
performance of Project work. AGENCY must not only have incurred the expenditures on or after
the start date and the issuance of the Notice to Proceed letter for this RGA and before the
Expiration Date but must have also paid for those costs to claim any reimbursement.
c. Travel expenses and per diem rates are not to exceed the rate specified by the State of
California Department of Human Resources for similar employees (i.e. non-represented
employees) unless written verification is supplied that government hotel rates were not then
commercially available to AGENCY, its subrecipients, contractors, and/or subcontractors, at the
time and location required as specified in the California Department of Transportation's Travel
Guide Exception Process at the following link: https:Htravelpocketguide.dot.ca.gov/.
Also see website for summary of travel reimbursement rules.
d. AGENCY shall submit invoices to CALTRANS at least quarterly, but no more frequently than
monthly, in arrears for completion of milestones in accordance with the Project Timeline in
Attachment II to the satisfaction of CALTRANS Contract Manager. Invoices shall reference this
RGA Number and shall be signed and submitted to CALTRANS Contract Manager at the
following address, as stated in Section III—Notification of Parties, Item 8c.
e. Invoices shall include the following information:
1) Names of the AGENCY personnel performing work
2) Dates and times of Project Work
3) Locations of Project Work
4) Itemized costs as set forth in Attachment II, including identification of each employee,
contractor or subcontractor staff who provided services during the period of the invoice, the
number of hours and hourly rates for each employee, contractor, sub-recipient or
subcontractor staff member, authorized travel expenses with receipts, receipts for
County of Fresno
Agreement Number 74A1679
Page 5 of 13
authorized materials or supplies, and contractor, subrecipient and subcontractor invoices.
5) AGENCY shall submit written progress reports with each set of invoices to allow
CALTRANS Contract Manager to determine if AGENCY is performing to expectations, is on
schedule, is within funding cost limitations, to communicate interim findings, and to afford
occasions for airing difficulties respecting special problems encountered so that remedies
can be developed.
f. Incomplete or inaccurate invoices shall be returned to the AGENCY unapproved for correction.
Failure to submit invoices on a timely basis may be grounds for termination of this RGA for
material breach per Section III—Termination, Item 12.
g. CALTRANS will reimburse AGENCY for all allowable Project costs at least quarterly, but no
more frequently than monthly, in arrears and in compliance with the California 45-day Prompt
Payment Act ( Cal. Gov. Code section 927), upon receipt of an itemized signed invoice.
h. The RGA Expiration Date refers to the last date for AGENCY to incur valid Project costs or
credits and is the date the RGA expires. AGENCY has 60 days after that Expiration Date to
make final allowable payments to Project contractors or vendors and submit the Project's Final
Product(s) as defined in Attachment II and a final invoice to CALTRANS for reimbursement for
allowable Project costs. Any unexpended Project funds not invoiced by the 60th day will be
reverted and will no longer be accessible to reimburse late Project invoices contractor.
15. Local Match Funds
a. AGENCY shall contribute not less than a proportional cash amount toward the services
described herein on a monthly or quarterly basis. The frequency of the payments shall be
agreed upon by the parties in a document signed by both parties. Notwithstanding the
foregoing, to the extent that in-kind contributions are permitted and identified under this RGA,
Section III—Project Funding, Item 6, the contributions may be counted as cash when they are
actually received by CALTRANS. Except where expressly allowed in writing herein,
reimbursement of credits for local matching funds will be made or allowed only for work
performed on and after the date of issuance of the Notice to Proceed and prior to the Expiration
Date of this RGA.
b. AGENCY agrees to contribute the statutorily required local contribution of matching funds if any
is specified within this RGA or in any Attachment hereto, toward the actual cost of the services
described in Attachment II. AGENCY shall contribute not less than its required match amount
toward the services described herein. Local cash and in-kind match requirements can be found
in the applicable Grant Application Guide (Attachment III).
16. Cost Principles
a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards.
b. AGENCY agrees, and will assure that its contractors, sub-recipients, and subcontractors will
be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal
Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the
allowability of individual Project cost items and (b) and (b) all parties shall comply with
Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Every sub-recipient receiving Project funds as a sub-recipient, contractor, or subcontractor
under this RGA shall comply with Federal administrative procedures in accordance with 2
County of Fresno
Agreement Number 74A1679
Page 6 of 13
CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards to the extent applicable.
c. Any Project costs for which AGENCY has received payment or credit that are determined by
subsequent audit to be unallowable under 2 CFR, Part 200, and/or Part 48, Chapter 1, Part
31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse
moneys due CALTRANS within 30 days of discovery or demand, or within such other period
as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept
and withhold future payments due AGENCY from CALTRANS or any third-party source,
including, but not limited to, the State Treasurer, the State Controller or any other fund source.
d. Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must have identified
estimated indirect cost rate in Attachment II, prepare and submit annually to CALTRANS for
review and approval an indirect cost rate proposal and a central service cost allocation plan (if
any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance
Procedures Manual which may be accessed at: https://dot.ca.gov/-/media/dot-
med is/programs/local-assistance/documents/lapm/ch05.pdf.
e. AGENCY agrees and shall require that all its agreements with consultants and subrecipients
contain provisions requiring adherence to this section in its entirety except for section c,
above.
17. Americans with Disabilities Act
By signing this Agreement, LOCAL AGENCY assures CALTRANS that in the course of
performing Project Work, it will fully comply with the applicable provisions of the Americans with
Disabilities Act (ADA) of 1990, as amended, which prohibits discrimination on the basis of
disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 USC
Section 12101 et seq.).
18. Iran Contracting Act
Proposed Contractor must complete and submit to Caltrans the Iran Contracting Act Certification
certifying that it is not on the most current DGS list of Entities Prohibited from Contracting with
Public Entities in California per the Iran Contracting Act, 2010
(htti)s://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-
Folder/List-of-Ineligible-Businesses), before the Agreement has been executed, unless Contractor
is exempted from the certification requirement by Public Contract Code Section 2205(c) or (d). If
claiming an exemption, the proposed Contractor shall provide written evidence that supports an
exemption under Public Contract Code Section 2203(c) or (d) before execution of the Agreement.
19. Indemnification
Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or
liability occurring by reason of anything done or omitted to be done by AGENCY, its officers,
employees, agents, its contractors, its subrecipients, or its subcontractors under or in connection
with any work, authority, or jurisdiction conferred upon AGENCY under this RGA. It is understood
and agreed that AGENCY shall fully defend, indemnify, and save harmless CALTRANS and all of
CALTRANS' officers and employees from all claims, suits, or actions of every name, kind, and
description brought forth under, including, but not limited to, tortuous, contractual, inverse
condemnation, or other theories or assertions of liability occurring by reason of anything done or
omitted to be done by AGENCY, its officers, employees, agents, contractors, subrecipients, or
subcontractors under this RGA.
County of Fresno
Agreement Number 74A1679
Page 7 of 13
20. Nondiscrimination Clause (2 CCR 11105 Clause b)
a. During the performance of this RGA, the AGENCY, its contractors, its subrecipients, and its
subcontractors shall not deny the contract's benefits to any person on the basis of race, religious
creed, color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual
orientation, or military and veteran status, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, genetic information, marital
status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and
veteran status. AGENCY shall ensure that the evaluation and treatment of employees and
applicants for employment are free of such discrimination.
b. AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code
Sections 12900 et seq.), the regulations promulgated thereunder (California Code of
Regulations, Title 2, Sections 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1,
Division 3, Title 2 of the Government Code (Gov. Code Sections 11135-11139.5), and the
regulations or standards adopted by CALTRANS to implement such article.
c. AGENCY shall permit access by representatives of the Department of Fair Employment and
Housing and CALTRANS upon reasonable notice at any time during the normal business hours,
but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other
sources of information and its facilities as said Department or CALTRANS shall require to
ascertain compliance with this clause.
d. AGENCY and its contractors, its sub-recipients, and its subcontractors shall give written notice of
their obligations under this clause to labor organizations with which they have a collective
bargaining or other agreement.
e. AGENCY shall include the nondiscrimination and compliance provisions of this clause in all
agreements with its sub-recipients, contractors, and subcontractors, and shall include a
requirement in all agreements with all of same that each of them in turn include the
nondiscrimination and compliance provisions of this clause in all contracts and subcontracts they
enter into to perform work under the RGA.
21. Retention of Records/Audits
a. AGENCY, its contractors, subcontractors and sub-recipients, agree to comply with Title 2, Code
of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards.
b. AGENCY, its contractors, subcontractors and sub-recipients shall establish and maintain an
accounting system and records that properly accumulate and segregate incurred Project costs
and matching funds by line. The accounting system of AGENCY, its contractors, all
subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles
(GAAP), enable the determination of incurred costs at interim points of completion, and provide
support for reimbursement payment vouchers or invoices. All accounting records and other
supporting papers of AGENCY, its contractors, subcontractors and sub-recipients connected with
Project performance under this RGA shall be maintained for a minimum of three (3) years from
the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by
representatives of CALTRANS, the California State Auditor, and auditors representing the
federal government. Copies thereof will be furnished by AGENCY, its contractors, its
subcontractors and sub-recipients upon receipt of any request made by CALTRANS or its
agents. In conducting an audit of the costs and match credits claimed under this RGA,
County of Fresno
Agreement Number 74A1679
Page 8 of 13
CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to
the provisions of State and AGENCY law. In the absence of such an audit, any acceptable audit
work performed by AGENCY's external and internal auditors may be relied upon and used by
CALTRANS when planning and conducting additional audits.
c. For the purpose of determining compliance with applicable State and AGENCY law in
connection with the performance of AGENCY's contracts with third parties pursuant to
Government Code Section 8546.7, AGENCY, AGENCY's sub-recipients, contractors,
subcontractors, and CALTRANS, shall each maintain and make available for inspection all
books, documents, papers, accounting records, and other evidence pertaining to the
performance of such contracts, including, but not limited to, the costs of administering those
various contracts. All of the above referenced parties shall make such materials available at
their respective offices at all reasonable times during the entire Project period and for three
(3) years from the date of final payment to AGENCY under this RGA. CALTRANS, the
California State Auditor, or any duly authorized representative of CALTRANS or the United
States Department of Transportation, shall each have access to any books, records, and
documents that are pertinent to a Project for audits, examinations, excerpts, and
transactions, and AGENCY shall furnish copies thereof if requested.
d. AGENCY, its subrecipients, contractors, and subcontractors will permit access to all records of
employment, employment advertisements, employment application forms, and other pertinent
data and records by the State Fair Employment Practices and Housing Commission, or any
other agency of the State of California designated by CALTRANS, for the purpose of any
investigation to ascertain compliance with this RGA.
e. Additionally, all grants may be subject to a pre-award audit prior to execution of the RGA to
ensure AGENCY has an adequate financial management system in place to accumulate and
segregate reasonable, allowable and allocable costs.
f. Any contract with a contractor, subcontractor, or sub-recipient entered into as a result of this
RGA shall contain all the provisions of this article.
22. Adjudication of Facts in Disputes
a. Any dispute concerning a question of fact arising under this RGA that is not disposed of
by agreement shall be decided by the CALTRANS Contract Officer, who may consider
any written or verbal evidence submitted by AGENCY. The CALTRANS Contract Officer
shall issue a written decision within 30 days of receipt of the dispute. If AGENCY rejects
the decision of the CALTRANS Contract Officer, AGENCY can pursue any and all
remedies authorized by law. Neither party waives any rights to pursue remedies
authorized by law.
b. Neither the pendency of a dispute nor its consideration by CALTRANS Contract Officer
will excuse AGENCY from full and timely performance in accordance with the terms of
the RGA.
23. Third-Party Contracts
a. AGENCY shall perform the work contemplated with resources available within its own
organization and no portion of the work shall be contracted to a third party without prior
written authorization by the CALTRANS Contract Manager unless expressly included
(subrecipient identified) in Attachment II as part of the identified Project work.
b. All State-government-funded procurements must be conducted using a fair and competitive
procurement process. AGENCY may use its own procurement procedures as long as the
County of Fresno
Agreement Number 74A1679
Page 9 of 13
procedures comply with the local AGENCY's laws, rules, and ordinances governing
procurement and all applicable provisions of State law, including, without limitation, the
requirement that the AGENCY endeavor to obtain at least three (3) competitive bids for
solicitation of goods, services, and consulting services (see Part 2, Chapter 2, Articles 3
and 4 of the Public Contract Code); a qualifications-based solicitation process, for which
statements of qualifications are obtained from at least three (3) qualified firms for
architecture and engineering services (see Title 1, Division 5, Chapter 10 of the
Government Code); and, the provisions of the State Contracting Manual (SCM), Chapter 5,
which are not inconsistent with this Item 23, Third Party Contracts. The SCM can be
found and the following Iink:htti)s://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-
of-Legal-Services-Resources-List-Folder/State-Contracting.
c. Any contract entered into as a result of this RGA shall contain all the provisions stipulated in
this RGA to be applicable to AGENCY's sub-recipients, contractors, and subcontractors.
Copies of all agreements with sub-recipients, contractors, and subcontractors, must be
submitted to the CALTRANS Contract Manager.
d. CALTRANS does not have a contractual relationship with the AGENCY's subrecipients,
contractors, or subcontractors, and the AGENCY shall be fully responsible for all work
performed by its subrecipients, contractors, or subcontractors.
e. Prior authorization in writing by the CALTRANS Contract Manager shall be required before
AGENCY enters into any non-budgeted purchase order or sub-agreement for supplies or
consultant services. AGENCY shall provide an evaluation of the necessity or desirability of
incurring such costs. AGENCY shall retain all receipts for such purchases or services and
shall submit them with invoices per Section III—Payment and Invoicing, Item 14(e)(4),
above.
f. Any contract entered into by AGENCY as a result of this RGA shall mandate that travel and per
diem reimbursements and third-party contract reimbursements to subrecipients, contractors,
and subcontractors, will be allowable as Project costs only after those costs are incurred and
paid for by the subrecipients, contractors, and subcontractors. Travel expenses and per diem
rates for subcontractors shall be reimbursed pursuant to Section III—Payment and Invoicing,
Item 14c, above.
24. Drug-Free Workplace Certification
By signing this RGA, AGENCY hereby certifies under penalty of perjury under the laws of
California that AGENCY will comply with the requirements of the Drug-Free Workplace Act of
1990 (Gov. Code Sections 8350 et seq.) and will provide a Drug-Free workplace by doing all of
the following:
A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance is prohibited and specifying actions to be taken
against employees for violations, as required by Government Code Section 8355(a)(1).
B. Establish a Drug-Free Awareness Program as required by Government Code Section
8355(a)(2) to inform employees about all the following:
1) The dangers of drug abuse in the workplace;
2) The person's or organization's policy of maintaining a Drug-Free workplace;
3) Any available counseling, rehabilitation, and employee assistance programs; and
4) Penalties that may be imposed upon employees for drug abuse violations.
County of Fresno
Agreement Number 74A1679
Page 10 of 13
C. Provide, as required by Government Code Section 8355(a)(3), that every employee who works
on the proposed contract or grant:
1) Will receive a copy of the company's Drug-Free Policy Statement.
2) Will agree to abide by the terms of the company's statement as a condition of employment
on the contract or grant.
D. Failure to comply with these requirements may result in suspension of payments under this
RGA or termination of this RGA or both, and AGENCY may be ineligible for the award of any
future state contracts if CALTRANS determines that any of the following has occurred: (1)
AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to
carry out the requirements as noted above.
25. Relationship of Parties
It is expressly understood that this agreement is executed by and between two (2) independent
governmental entities and is not intended to, and shall not be construed to, create the
relationship of agent, servant, employee, partnership, joint venture or association, or any other
relationship whatsoever other than that of an independent party.
26. State-Owned Data
a. AGENCY agrees to comply with the following requirements to ensure the preservation,
security, and integrity of State-owned data on portable computing devices and portable
electronic storage media:
1) Encrypt all State-owned data stored on portable computing devices and portable
electronic storage media using government-certified Advanced Encryption Standard
(AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS
data stored on every sector of a hard drive, including temp files, cached data,
hibernation files, and even unused disk space.
2) Data encryption shall use cryptographic technology that has been tested and approved
against exacting standards, such as FIPS 140-2 Security Requirements for Cryptographic
Modules.
3) Encrypt, as described above, all State-owned data transmitted from one computing
device or storage medium to another.
4) Maintain confidentiality of all State-owned data by limiting data sharing to those
individuals contracted to provide services on behalf of the State, and limit use of State
information assets for State purposes only.
5) Install and maintain current anti-virus software, security patches, and upgrades on all
computing devices used during the course of the Agreement.
6) Notify the CALTRANS Contract Manager immediately of any actual or attempted
violations of security of State-owned data, including lost or stolen computing devices,
files, or portable electronic storage media containing State-owned data.
7) Advise the owner of the State-owned data, the AGENCY Information Security Officer,
and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to
the security of State-owned data and of specific means of protecting that State-owned
data.
b. AGENCY agrees to use the State-owned data only for State purposes under this Agreement.
c. AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or
County of Fresno
Agreement Number 74A1679
Page 11 of 13
desktop computer without first establishing the specifications for information integrity and security
as established for the original data file(s) (State Administrative Manual (SAM) Section 5335.1).
27. Assumption of Risk and Indemnification Regarding Exposure to Environmental Health Hazards
In addition to, and not a limitation of, Contractor's indemnification obligations contained elsewhere
in this Agreement, Contractor hereby assumes all risks of the consequences of exposure of
Contractor's employees, agents, Subcontractors, Subcontractors' employees, and any other
person, firm, or corporation furnishing or supplying work services, materials, or supplies in
connection with the performance of this Agreement, to any and all environmental health hazards,
local and otherwise, in connection with the performance of this Agreement. Such hazards include,
but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to
infectious agents and/or pathogens of any type, kind or origin. Contractor also agrees to take all
appropriate safety precautions to prevent any such exposure to Contractor's employees, agents,
Subcontractors, Subcontractors' employees, and any other person, firm or corporation furnishing or
supplying work services, materials, or supplies in connection with the performance of this
Agreement. Contractor also agrees to indemnify and hold harmless Caltrans, the State of California,
and each and all of their officers, agents and employees, from any and all claims and/or losses
accruing or resulting from such exposure. Except as provided by law, Contractor also agrees that
the provisions of this paragraph shall apply regardless of the existence or degree of negligence or
fault on the part of Caltrans, the State of California, and/or any of their officers, agents and/or
employees.
28. Mandatory Organic Waste Recycling
It is understood and agreed that pursuant to Public Resources Code Sections 42649.8 et seq., if
Contractor generates two (2) cubic yards or more of organic waste or commercial solid waste per
week, Contractor shall arrange for organic waste or commercial waste recycling services that
separate/source organic waste for organic waste recycling. Contractor shall provide proof of
compliance, i.e. organic waste recycling services or commercial waste recycling services that
separate/source organic waste recycling, upon request from Caltrans Contract Manager
29. Project Close Out/Final Product
a. AGENCY will provide two (2) electronic versions of the Final Product(s) to the CALTRANS
Contract Manager.
b. CALTRANS reserves the right to withhold final payment to AGENCY pending receipt of
Final Product(s) to the CALTRANS Contract Manager.
c. AGENCY will provide one (1) Integrated Climate Adaptation and Resiliency Program
(ICARP)final case study/write-up to the Governor's Office of Planning and Research
(OPR). The final case study is due at time of project end date and should highlight
outcomes, lessons learned, and upcoming adaptation opportunity of the project.
30. ADA Compliance
All entities that provide electronic or information technology or related services that will be posted
online by Caltrans must be in compliance with Government Code Sections 7405 and 11135 and the
Web Content Accessibility Guidelines (WCAG) 2.0 or subsequent version, published by the Web
Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success. All
entities will respond to and resolve any complaints/deficiencies regarding accessibility brought to
their attention.
County of Fresno
Agreement Number 74A1679
Page 12 of 13
31. Electronic Signatures
Each party agrees that the electronic signatures, whether digital or encrypted, of the parties
included in this Agreement are intended to authenticate this writing and to have the same force and
effect as manual signatures for this Agreement. Documents that are referenced by this Agreement
may still require manual signatures.
32. Executive Order N-6-22— Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding
Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions"
refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as
well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there
is federal participation in any phase). The EO directs state agencies to terminate contracts with, and
to refrain from entering any new contracts with, individuals or entities that are determined to be a
target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of
Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities,
that shall be grounds for termination of this agreement. The State shall provide Contractor advance
written notice of such termination, allowing Contractor at least 30 calendar days to provide a written
response. Termination shall be at the sole discretion of the State.
County of Fresno
Agreement Number 74A1679
Page 13 of 13
Section IV
Attachments:
The following attachments are incorporated into and are made a part of this RGA by this reference
and attachment.
I. AGENCY Resolution
II. Scope of Work and Project Timeline
III. Grant Application Guide
In Witness Whereof, the parties hereto have executed this RGA on the day and year first herein
above written:
STATE OF CALIFORNIA COUNTY OF FRESNO
DEPARTMENT OF TRANSPORTATION
Digitally signed by Steve
By: Steve White w"te
�3dret- etflaiu Date:2025.03.13
14:56:18-07'00'
Printed Name: Printed Name: Steven E. White
Robert Carothers
Title: Title: Director of Public Works and Planning
Contract Officer
Date: 2025 Date: 3/13/25
By: Digitally signed by Zachary Adams
Zachary Adams Daia:20ze.0
3
-11+saase-m'gg'
Printed Name: Zach Adams
Title: Deputy County Counsel
Date: 3/11/25
By. L12 ,✓1
Printed Name: Oscar J.//Garcia, CPA
!/ //
Title:
Auditor-Controller/Treasurer-Tax Collector
Date:
County of Fresno
Agreement Number 74A1679
24-0903 Attachment
Page 1 of 3
Resolution No. 24-327
BEFORE THE BOARD OF SUPERVISORS
OF THE COUNTY OF FRESNO
STATE OF CALIFORNIA
A RESOLUTION OF THE BOARD OF )
SUPERVISORS OF THE COUNTY OF )
FRESNO REGARDING THE FY 2024-25 )
SUSTAINABLE TRANSPORTATION PLANNING ) RESOLUTION
GRANT APPLICATIONS, AS REQUIRED BY )
CALTRANS )
WHEREAS the Department of Public Works and Planning of the County of Fresno (Department)
is eligible to receive Federal and/or State funding for the Western Fresno County Climate Adaptation
Plan and the Safe Routes to School Action Plan projects through the California Department of
Transportation (Caltrans) Sustainable Transportation Planning Grant Program; and
WHEREAS the final form of the Adaptation Grants (State), Restricted Grant Agreement including
such changes to the draft form of the Adaptation Grants (State), Restricted Grant Agreement that the
Director determines to be in the best interest of the County, for the County of Fresno's implementation of
the Western Fresno County Climate Adaptation Plan is needs to be executed with Caltrans before such
funds can be reimbursed through the Sustainable Transportation Planning Grant Program; and
WHEREAS the final form of the Adaptation Grants (State), Restricted Grant Agreement including
such changes to the draft form of the Adaptation Grants (State), Restricted Grant Agreement that the
Director determines to be in the best interest of the County, for the County of Fresno's implementation of
the Safe Routes to School Action Plan needs to be executed with Caltrans before such funds can be
reimbursed through the Sustainable Transportation Planning Grant Program; and
WHEREAS, Caltrans has released copies of the Sample Agreement, Adaptation Grants (State),
Restricted Grant Agreements for the implementation of the Western Fresno County Climate Adaptation
Plan and the Safe Routes to School Action Plan projects, copies of which have been submitted to the
Board of Supervisors for review and approval, and
WHEREAS the Department seeks authorization for the Director of the Department of Public
Works and Planning to execute the final form of the Adaptation Grants (State), Restricted Grant
Agreement including such changes to the draft form of the Adaptation Grants (State), Restricted Grant
County of Fresno
Agreement Number 74A1679
Attachment I
Page 2 of 3
Agreement that the Director determines to be in the best interest of the County, for the County of Fresno's
implementation of the Western Fresno County Climate Adaptation Plan subject to the approval of County
Counsel as to legal form and the Auditor-Controller/Treasure-Tax Collector as to accounting form.
WHEREAS the Department seeks authorization for the Director of the Department of Public
Works and Planning to execute the final form of the Adaptation Grants (State), Restricted Grant
Agreement including such changes to the draft form of the Adaptation Grants (State), Restricted Grant
Agreement that the Director determines to be in the best interest of the County, for the County of Fresno's
implementation of the Safe Routes to School Action Plan subject to the approval of County Counsel as
to legal form and the Auditor-Controller/Treasure-Tax Collector as to accounting form.
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors approves the Sample
Agreement, Adaptation Grants (State), Restricted Grant Agreements with the California Department of
Transportation for the implementation of the Western Fresno County Climate Adaptation Plan.
IT IS FURTHER RESOLVED that Board of Supervisors approves the Sample Agreement,
Adaptation Grants (State), Restricted Grant Agreements with the California Department of Transportation
for the implementation of the Safe Routes to School Action Plan.
IT IS FURTHER RESOLVED that of the County of Fresno hereby authorizes the Director of the
Department of Public Works and Planning to execute the final form of the Adaptation Grants (State),
Restricted Grant Agreement including such changes to the draft form of the Adaptation Grants (State),
Restricted Grant Agreement that the Director determines to be in the best interest of the County, for the
County of Fresno's implementation of the Western Fresno County Climate Adaption Plan subject to the
approval of County Counsel as to legal form and the Auditor-Controller/Treasure-Tax Collector as to
accounting form.
IT IS FURTHER RESOLVED that of the County of Fresno hereby authorizes the Director of the
Department of Public Works and Planning to execute the final form of the Adaptation Grants (State),
Restricted Grant Agreement including such changes to the draft form of the Adaptation Grants (State),
Restricted Grant Agreement that the Director determines to be in the best interest of the County, for the
County of Fresno's implementation of the Safe Routes to School Action Plan subject to the approval of
County Counsel as to legal form and the Auditor-Controller/Treasure-Tax Collector as to accounting form.
County of Fresno
Agreement Number 74A1679
Attachment I
Page 3 of 3
1 BE IT FURTHER RESOLVED that the County of Fresno expresses and affirms:
2 1) Its commitment to, and support of, the Sustainable Transportation Planning Grant Program
3 and the planning grant applications the Department submitted in the related FY 2024-25
4 application cycle, named:
5 a. the Western Fresno County Climate Adaptation Plan, and
6 b. the Fresno County Safe Routes to School Action Plan; and
7 2) Its approval of the underlying program of projects, as expressed in the planning grant
8 applications the Department submitted to the FY 2024-25 application cycle; and
9 3) Its dedication to delivering the projects as programmed and by the deadlines that will be
10 agreed upon between the Department and Caltrans and/or other governmental agencies.
11 THE FOREGOING, was passed and adopted by the following vote of the Board of Supervisors of
12 the County of Fresno this 24th day of September 2024, to wit:
13
14 AYES: Supervisors Brandau, Magsig, Mendes, Pacheco, Quintero
15 NOES: None
16 ABSENT: None
17 ABSTAINED: None
18
19 ��
20 Nathan Magsig, Chairman of the Board
of Supervisors of the County of Fresno
21
22 ATTEST:
Bernice E. Seidel
23 Clerk of the Board of Supervisors
24
County of Fresno, State of California
I /
25 By
26 Deputy
27
28
County of Fresno
Agreement Number 74A1679
Attachment II
Page 1 of 5
SCOPE OF WORK
Project Information
Grant Category Climate Adaptation
Grant Fiscal Year 2024-25
Project Title Western Fresno County Climate Adaptation Plan
Organization County of Fresno, Department of Public Works and Planning
(Legal name)
Disclaimer
Agency commits to the Scope of Work below. Any changes will need to be approved by
Caltrans prior to initiating any Scope of Work change or amendment.
Introduction
A study of the western unincorporated communities (west of Highways 99 and 41 to the Fresno
County line) and overlapping cities will be performed to plan for the resilience of transportation
infrastructure due to flooding, drought, subsidence, and other climate-related causes.
Deliverables include a report with scoping, cost estimates, and a list of priority projects,with
feasibility of recommended actions, identified through a scientific and public process that
considers cost, equity, long-term resiliency, and potential environmental impact. When storm
events occur, the roads can flood and impact thousands of residents trying to get to school,
work, and access to other vital resources. This area of study was chosen due to its high flood risk
and high concentration of underserved communities. Atmospheric river conditions in early 2023
caused widespread flooding and storm damage across Fresno County, and road closures cut
off residents from critical services. The region rates an average score of 8.0 on the Healthy Places
Index, with 85% Hispanic or Latino population, and a per capita income of$15,000. The region is
heavily agricultural with much of its economy relying on the transportation of goods in and out
of the area. The livelihoods of many and the strength of the local economy depends on reliable
transportation infrastructure. The goal is to plan for infrastructure that is resilient enough to
withstand future weather changes and positively impact the surrounding environment.
Project Stakeholders
The unincorporated communities include Tranquillity, Cantua Creek, and El Porvenir. The
neighboring cities include Firebaugh, Mendota, San Joaquin, Coalinga, and Huron. Each
community and city which be kept informed and invited to participate in engagement
activities. Community-based organizations, such as the Leadership Counsel for Justice and
Accountability and Fresno Economic Opportunities Commission, will be utilized to increase
outreach to underserved groups. The Fresno Council of Governments will be engaging in a
separate Countywide assessment of vulnerable transportation locations, and will be kept
informed about locations the County identifies as priorities. The Fresno County Public Works and
Planning Department has extensive documentation on past storm events and will help with
providing information about previous road closures and damages. Westlands Water District and
other water and irrigation districts will be contacted. A consultant will be working on this project
to identify locations that need to build climate resiliency, scoping the potential projects for
solutions and alternatives, feasibility, cost estimates, and creating a priority list of projects that
County of Fresno
Agreement Number 74A1679
Attachment II
Page 2 of 5
can be programmed into the Regional Transportation Plan for future funding consideration. The
consultant will also be involved with public engagement activities.
Overall Project Objectives
Sustainability
The project will identify transportation infrastructure that requires resilient construction that
provide sustainable, reliable mobility for people, goods, and services.
Preservation
Nature-based infrastructure will be explored as options to preserve or enhance the existing
environment and transportation system and reduce GHG emissions.
Accessibility
Improve the accessibility of transportation routes for underserved and rural communities trying to
reach critical services.
Safety
Decrease the risk of serious injury or fatalities while using the transportation system, especially
during and after serious weather events.
Innovation
Explore innovative designs through the use of nature-based solutions to reduce flood risk, and
innovative technologies to build resilience against subsidence.
Economy
Support the local, regional, and national agricultural economy by keeping access open to
essential routes.
Health
Keep access to health services available through reliable transportation routes and support
infrastructure that reduces GHG emissions.
Social Equity
Serves a population of largely underserved communities affected by poverty, air pollution, and
limited amenities, and includes them in active participation in the planning process.
Summary of Project Tasks
Task 01: Project Administration
This is an Administrative Task that shall only be charged against by the Grantee for the
Administration of this grant project. Costs for this task cannot exceed 5% of the grant award
amount.
Grantee will manage and administer the grant project according to the Grant Application
Guidelines, Regional Planning Handbook, and the executed grant contract between Caltrans
and the grantee.
Task Deliverables
• Kick-off meeting with Caltrans- Meeting Notes
• Quarterly invoices and progress reports
County of Fresno
Agreement Number 74A1679
Attachment II
Page 3 of 5
Task 02: Consultant Procurement
Grantee will procure a consultant, consistent with state and federal requirements, Local
Assistance Procedures Manual for procuring non-Architectural and Engineering consultants, the
Grant Application Guide, Regional Planning Handbook, and the executed grant contract
between Caltrans and the grantee.
Task Deliverables
• Provide current procurement procedures
• Provide copy of the Request for Proposal/Qualifications
• Provide copy of the contract between consultant and grantee and copies of all
amendments to the consultant contract
• Meeting notes from project kick-off with consultant
Task 1: Existing Conditions
The consultant will inventory existing roads and past flood and subsidence-impacted areas.
Task Deliverables
Inventory/Baseline infrastructure report.
Task 2: Analysis
The consultant will analyze climate change data and make recommendations on potential
resiliency improvements, cost estimates, and develop an initial priority list.
Task Deliverables
Data collection and Analysis report, including compiled GHG emissions inventory and
identified data gaps. Report on target emissions reductions, including proposed
targets and rationale. Analysis report shall include recommended actions, reduction
strategies, supporting data and rationale.
Task 3: Public Outreach
The consultant will be tasked with developing strategy for public outreach, through use of
social media, traditional media, and community-based organizations; Producing surveys,
flyers, and advertisements; providing outreach and a minimum of five (5) meetings in
multiple languages as needed (combination of in-person and virtual) and present draft
plan, priority list, and conceptual drawings to the public and required personnel.
Task Deliverables
Copies of sign-in sheets/proof of attendance of all public outreach meetings and events,
including summary report of outreach and feedback received. Brochures, promotional
videos, or websites developed for advertising the Plan.
County of Fresno
Agreement Number 74A1679
Attachment II
Page 4 of 5
Task 4: Advisory Committee Meetings
The consultant will be tasked with attending and presenting to advisory groups as needed or
requested.
Task Deliverables
Summary report of feedback received and copies of meeting sign-in sheets/proof of
attendance.
Task 5: Draft and Final Plan
The consultant will prepare a Draft plan based on their analysis and feedback from County staff
and Cities. The consultant will prepare a Final plan based on feedback received from public
outreach, the Board of Supervisors, County staff, and Cities.
Task Deliverables
• Draft Plan for County and Cities Review-list of comments
• Draft Plan for Public Review-list of comments
• Draft Plan for Board of Supervisors Review-list of comments
• Final Plan that includes a summary of next steps towards implementation, a starting list
of projects and their ranked prioritization based on most efficient use of funds, credits
FHWA, FTA, and/or Caltrans on the cover or title page, submitted to Caltrans in an
ADA accessible electronic copy
Task 6: Board Review/Approval
The consultant will be tasked with attending and presenting the Draft Plan and Final Plan to the
Board of Supervisors, and potentially other oversight groups.
Task Deliverables
• Present Draft and later, Final Plan at the Board of Supervisors meetings
• Preparation of Visual Media Presentation of Draft and Final Plans through slideshow or
video
• Assisting with preparation of advance agenda material
• Give presentation and answer questions from the Board, and defend
recommendations
• Give presentations at up to 2 additional meetings if needed
County of Fresno
Agreement Number 74A1679
Attachment II
Page 5 of 5
California Department of Transportation
Sustainable Transportation Planning Grant Program
COST AND SCHEDULE
Grant Category Climate Adaptation
Grant Fiscal Year FY 2024-25
Project Title Western Fresno County Climate Adaptation Plan
Organization County of Fresno,Public Works and Planning
(Legal name
Agency commits to the Cost and Schedule below.Any changes will need to be approved by Caltrans prior to initiating any Cost and Schedule change or amendment.
Disclaimers Use only whole dollars in the financial information fields.No rounding up or down and no cents.
Use the Local Match Calculator to ensure that grant and local match amounts are correct: Local Match Calculator(posted on-line
Reimbursements/ Does your agency plan to request reimburesement for indirect costs? ❑Yes O No If yes,what is the estimated indirect cost rate?
rivoicing Does your agency plan to use the Tapered Match approach for invoicing purposes? ❑Yes 21 No
Estimated Estimated IFY r r2026/2
Task I Estimated Total,
# ITask Title Grant Amount* Local Cash Project Cost*
Match* In-Ki
01 Project Administration
(no more than 5%of total grant funds) $70,000 $9,069 $0 $79,069
02 Consultant Procurement $50,000 $6,478 $0 $56,478
1 Existing Conditions $150,000 $19,434 $0 $169,434
2 Analysis $900,000 $116,605 $0 $1,016,605
3 Public Outreach $50,000 $6,478 $0 $56,478
4 Advisory Committee Meetings $20,000 $2,591 $0 $22,591
5 Draft and Final Plan $250,000 $32,390 $0 $282,390
6 Board Review/Approval $10,000 $1,296 $0 $11,296
Totals $1,500,000 $194,341 $0 $1,694,341
County of Fresno
Agreement Number . 6 .
Attachment III
Page 1 of 115
() CC2 000
California Department of Transportation
Division of Transportation Planning
Sustainable Transportation Planning
Grant Program
Fiscal Year 2024-25
GRANT APPLICATION GUIDE
Sustainable Communities, Climate Adaptation,
and Strategic Partnerships
Grant Application Deadline
January 18, 2024
Submit Applications via Smartsheet Form
SB1
C
County of Fresno
Agreement Number 74A1679
Attachment III
Page 2 of 115
ADA Notice: For individuals with sensory disabilities,this document is available in alternate formats. For
information call (916) 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1 120 N Street,
MS-89,Sacramento, CA 95814.
Updated September 2023
County of Fresno
Agreement Number 74A1679
TABLE OF CONTENTS Attachment I I I
Page 3 of 115
TABLEOF CONTENTS ...........................................................................................................i-ii
1. GRANT PROGRAM OVERVIEW.......................................................................................1
1.1 Sustainable Transportation Planning Grant Summary Chart.................................................2
1.2 Grant Program Objectives and Considerations.....................................................................5
2. SUSTAINABLE COMMUNITIES COMPETITIVE AND TECHNICAL.....................................9
2.1 Purpose and Specific Objectives .............................................................................................9
2.2 Example Project Types............................................................................................................. 10
2.3 Eligible and Ineligible Activities and Expenses...................................................................... 13
2.4 Tips for Successful Sustainable Communities Grant Applications ...................................... 14
3. SUSTAINABLE COMMUNITIES FORMULA......................................................................19
3.1 Purpose and Specific Objectives ........................................................................................... 19
3.2 Guidance and Approval Process...........................................................................................20
3.3 Example Project Types.............................................................................................................20
3.4 Eligible and Ineligible Activities and Expenses......................................................................21
3.5 Formula Grant Allocation Estimates.......................................................................................21
4. CLIMATE ADAPTATION PLANNING..............................................................................22
4.1 Purpose and Specific Objectives ...........................................................................................22
4.2 Example Project Types.............................................................................................................24
4.3 Eligible and Ineligible Activities and Expenses......................................................................25
4.4 Tips for a Successful Climate Adaptation Planning Grant Application.............................26
5. STRATEGIC PARTNERSHIPS............................................................................................29
5.1 Purpose and Specific Objectives ...........................................................................................29
5.2 Federal Planning Factors.........................................................................................................29
5.3 Example Project Types.............................................................................................................30
5.4 Eligible and Ineligible Activities and Expenses......................................................................31
5.5 Tips for Successful Strategic Partnerships Grant Applications.............................................32
6. GRANT PROJECT ADMINISTRATIVE REQUIREMENTS....................................................34
6.1 Coordination with Caltrans.....................................................................................................34
6.2 Third Party Contracts................................................................................................................34
6.3 Quarterly Reporting..................................................................................................................35
6.4 Integrated Climate Adaptation and Resiliency Program (ICARP) Case Studies.............35
6.5 Invoicing and Financial Requirements...................................................................................36
6.6 Non-Discrimination Requirements ..........................................................................................40
6.7 Final Product .............................................................................................................................41
6.8 Project Close-Out Survey.........................................................................................................41
County of Fresno
Agreement Number 74A1679
6.9 California Public Records Act................................................................................Attachment 1142
RAgU 4'6f'1"15
7. APPLICATION SUBMITTAL PROCESS.............................................................................43
7.1 Applicant Eligibility ...................................................................................................................43
7.2 Early Coordination and Technical Assistance for Primary Applicants...............................43
7.3 Application Submittal Instructions..........................................................................................44
7.4 Application Supplemental Documentation .........................................................................45
8. APPLICATION REVIEW PROCESS..................................................................................46
8.1 Two-Tiered Application Review Process ................................................................................46
8.2 Application Evaluation/Scoring Process................................................................................46
8.3 Past Performance Award Considerations.............................................................................46
9. APPLICATION AWARD PROCESS .................................................................................48
9.1 Award and Non-Award...........................................................................................................48
9.2 Contracting with Caltrans.......................................................................................................48
APPENDIX A. Guidance, Tools, and Resources for Preparing a Grant Application....52
Grant Program Considerations ...............................................................................................................52
Resources to Advance Grant Specific Objectives...............................................................................55
APPENDIX B. Sample Application Package ...................................................................78
APPENDIX C. Caltrans/Regional Agency Boundaries Map ........................................107
APPENDIX D. Caltrans District Contact List....................................................................108
County of Fresno
Agreement Number 74A1679
Attachment III
Page 5 of 115
1 . GRANT PROGRAM OVERVIEW
The Sustainable Transportation Planning Grant Program was created to support the California
Department of Transportation's (Caltrans) Mission: Provide a safe and reliable transportation
network that serves all people and respects the environment.
The California Legislature passed, and Governor Edmund G. Brown Jr. signed into law, Senate Bill 1
(SB 1, Beall, Chapter 5, Statutes of 2017) -The Road Repair and Accountability Act of 2017, a
transportation funding bill that provides a reliable fund source to maintain and integrate the State's
multi-modal transportation system. In addition to the $9.5 million in traditional State and federal
grants, approximately$25 million in SB 1 funds for Sustainable Communities Grants is available for
each grant cycle.
The State-funded Sustainable Communities grants ($29.5 million) are intended to support and
implement Regional Transportation Plan (RTP) Sustainable Communities Strategies/Alternative
Planning Strategies (SCS/APS) (where applicable) and to ultimately achieve the State's
greenhouse gas (GHG) reduction target of 40 and 80 percent below 1990 levels by 2030 and 2050,
respectively.
The State-funded Climate Adaptation Planning grants ($31.9 million) enacted with Senate Bill 198
(Committee on Budget and Fiscal Review, Chapter 71, Statutes of 2022), will support local and
regional identification of transportation-related climate vulnerabilities through the development of
climate adaptation plans, as well as project-level adaptation planning to identify adaptation
projects and strategies for transportation infrastructure.
The federal-funded Strategic Partnerships and Strategic Partnership Transit grants ($4.5 million)
support Federal Planning Factors and address State highway/transit issues of regional, interregional,
and/or statewide significance, in partnership with Caltrans.
Eligible planning projects must have a transportation nexus per Article XIX Sections 2 and 3 of the
California Constitution. Therefore, successful planning projects are expected to directly benefit the
multi-modal transportation system. These grants will also improve public health, social equity,
environmental justice, the environment, and provide other important community benefits. The
period of grant fund availability spans over three FYs and approximately 32 months for grant
project activities after the grant agreement is executed and Caltrans issues a Notice to Proceed.
Refer to Chapter 9.2 for details regarding the anticipated grant project start and expiration dates.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 6 of 115
1 .1 Sustainable Transportation Planning Grant Summary Chart
7Budget
.. . • .
Funds local and The following are eligible to apply as a 1 1.47%
SHA regional multimodal primary applicant: minimum* (in
transportation and MPOs with sub-applicants cash or an in-
State funds land use planning kind
Approx.$17 million Transit Agencies;
projects that further r contribution).
Transit
the region's RTP Cities and Counties with compliant
Approx.$3 million set-aside SCS/APS (where Housing Elements and completed
for technical projects applicable),
contribute to the Annual Progress Reports;
Approx.$500,000 set-aside Native American Tribal Governments
for Native American Tribal State's GHG Other Public Transportation Planning
Governments reduction targets, Entities
address the needs of
Goal:50%of grants should underserved The following are eligible to apply as a
benefit Underserved communities, and sub-applicant:
Communities*** assist in achieving the MPOs/RTPAs
Grant Minimum Caltrans Mission and 0 Transit Agencies
Grant Program • Universities and Community Colleges
$50,000 for Underserved Objectives (See • Native American Tribal Governments
Communities,including Chapter 1.2). Cities and Counties with compliant
Native American Tribal Housing Elements and completed
Governments and rural
� communities; • Annual Progress Reports
Community-Based Organizations
$100,000 for all others • Non-Profit Organizations (501.C.3)
Grant Maximum • Other Public Entities**
$700,000
Budget Funds local and The following are eligible to apply as a 11.47%
RMRA regional multimodal primary applicant: minimum* (in
transportation and cash or an in-
State funds land use planning MPOs kind
$12.5 million projects that further contribution).
the region's RTP
SCS/APS (where
applicable),
contribute to the
State's GHG
reduction targets,
and assist in
achieving the
• Caltrans Mission and
Grant Program
Objectives (See
Chapter 1.2).
* For local match requirements,refer to Chapter 6.5 offhis Guide.
**Public entities include state agencies,the Regents of the University of California,district, public authority,public agency,and
any other political subdivision or public corporation in the State (Government Code Section 811.2).
***For purposes of this grant program, underserved communities are the most vulnerable places that are facing disproportionate
rates of economic,environmental,and health burdens,and are defined according to the fools in Appendix A.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 7 of 115
Purpose
Budget Funds local and The following are eligible to apply as a 1 1.47%
State funds regional primary applicant: minimum* (in
identification of . MPOs cash or an in-
Cycle 2:$31.9 million transportation- RTPAs kind
total related climate contribution);
vulnerabilities Transit Agencies; not required for
Up to$3.9 million set- Cities and Counties
through the Native
aside for Native Native American Tribal Governments
American Tribal development of A joint exercise of powers authority American Tribal
Governments climate adaptation established pursuant to Chapter 5 of Governments
plans, as well as
Goal: 50%of grants project-level climate Division 7 of Title l,with the consent of
should benefit adaptation planning a transportation planning agency or a
Underserved to identify county transportation commission for
Communities*** adaptation projects the jurisdiction in which the
and strategies for transportation project will be
Grant minimum transportation developed.
• A local transportation authority
• $100,000 infrastructure. created or designated pursuant to
Grant maximum Division 12.5 or Division 19 of the Public
$1.5 million (single Utilities Code.
organization); above The following are eligible to apply as a
$1.5-$3 million to be sub-applicant:
• considered for • MPOs/RTPAs
• partnership applications Transit Agencies
• Universities and Community Colleges
• Native American Tribal Governments
• Cities and Counties
• Community-Based Organizations
• Non-Profit Organizations (501.C.3)
• Other Public Entities**
* For local match requirements,refer to Chapter 6.5 of this Guide.
**Public entities include state agencies,the Regents of the University of California,district, public authority,public agency,and
any other political subdivision or public corporation in the State (Government Code Section 811.2).
***For purposes of this grant program, underserved communities are the most vulnerable places that are facing disproportionate
rates of economic,environmental,and health burdens,and are defined according to the fools in Appendix A.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 8 of 115
SourceGrant Fund . . . May Apply
Budget Funds transportation The following are eligible to apply as a 20%minimum*
FHWA planning studies in primary applicant: (in non-federal
SPR, Part I partnership with • MPOs funds or an in-
Caltrans that . RTPAs kind
Federal funds address the regional, contribution).
$1.5 million interregional, and The following are eligible to apply as a
statewide needs of sub-applicant:
Grant Minimum the State highway • MPOs/RTPAs
system, and also
$100,000 Transit Agencies
assist in achieving . Universities and Community Colleges
Grant Maximum the Caltrans Mission . Native American Tribal Governments
and Grant Program
$500,000 Objectives (See Cities and Counties
• Community-Based Organizations
Chapter 1.2). . Non-Profit Organizations (501.C.3)
• Other Public Entities**
Budget Funds multi-modal The following are eligible to apply as a 1 1.47%
FTA Section 5304 planning studies, primary applicant: minimum* (in
with a focus on MPOs non-federal
Federal funds transit, in partnership RTPAs funds or an in-
$3 million with Caltrans, of kind
regional, The following are eligible to apply as a contribution).
Grant Minimum interregional and sub-applicant:
$75,000 for rural RTPAs; statewide significance, and MPOs/RTPAs
Transit Agencies
$100,000 for MPOs also assist in
achieving the Universities and Community Colleges
Grant Maximum Native American Tribal Governments
Caltrans Mission and
Cities and Counties
=L $500,000 Grant Program
Objectives (See Community-Based Organizations
• Non-Profit Organizations (501.C.3)
Chapter 1.2)
• Other Public Entities**
* For local match requirements,refer to Chapter 6.5 of this Guide.
** Public entities include state agencies,the Regents of the University of California,district, public authority,public agency,and
any other political subdivision or public corporation in the State (Government Code Section 811.2).
County of Fresno
Agreement Number 74A1679
Attachment III
Page 9 of 115
1 .2 Grant Program Objectives and Considerations
Successful grant applications address and articulate how the project relates to the Caltrans
Mission, Grant Program Objectives, and Grant Program Considerations. The Grant Specific
Objectives identified in Chapters 2.1, 3.1, 4.1 and 5.1 indicate the specific purpose of the
Sustainable Communities, Climate Adaptation, and Strategic Partnership transportation planning
grants, respectively, and must also be considered when preparing an application.
Grant Program Objectives
The following Grant Program Objectives are focused on achieving the Caltrans Mission and are
intended to inform application development, including:
eliable and efficient mobility for people, goods, and services,while
0117,t
he State's GHG emission reduction goals, preserving the State's natural
ng lands,and preserving the unique character and livability of California's
ies.
Preserve the transportation system through protecting and/or enhancing the
environment, promoting energy conservation, improving the quality of life, and/or
• promoting consistency between transportation improvements and State and local
planning growth and economic development patterns.
Increase the accessibility of the system and mobility of people, inclusive of older
adults,those with disabilities, and freight.
Prioritize the elimination of fatal and serious injury crashes and enhance safe use of
• - our roadways through the Safe System approach to realize a vision of zero road
fatalities and serious injuries by 2050.
Promote the use of technology and innovative designs to improve the performance
• and social equity of our transportation system and provide sustainable transportation
options.
Support the economic vitality of the area (i.e.,enables global competitiveness,
enables increased productivity,improves efficiency, increases economic equity by
• enabling robust economic opportunities for individuals with barriers to employment
and for Disadvantaged Business Enterprise (DBE),etc.).
Decrease exposure to local pollution sources,reduce serious injuries and fatalities on
• the transportation system, and promote physical activity across the lifespan, inclusive
of those with disabilities, especially through transportation means.
Promote transportation solutions that focus on and prioritize the needs of
underserved communities most affected by poverty, air pollution and climate
• change, and promote solutions that integrate community values with transportation
safety and performance while encouraging meaningful public involvement in the
transportation decision making process.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 10 of 115
Grant Program Considerations
The Grant Program supports related State and federal mandated initiatives. The Plans and
Programs listed below should be considered in grant application development. Definitions and
links to these resources can be found in Appendix A.
Caltrans Strategic Plan
The Strategic Plan is a declaration of the Caltrans vision and mission, core
values, strategic imperatives, and six goals to deliver a world-class
transportation system for one of the nation's most populous, innovative, and
diverse states: STRATEGIC PLAN
➢ Safety first 000
➢ Cultivate excellence
➢ Enhance and connect the multimodal transportation network
➢ Strengthen stewardship and drive efficiency
➢ Lead climate action
➢ Advance equity and livability in all communities
This plan guides and informs the development of the Sustainable Transportation Planning Grant
Program. Competitive applications will articulate how they will assist in achieving the Caltrans
vision and mission, the six strategic goals above.
California Transportation Plan 2050
The California Transportation Plan (CTP) 2050 is a long-range transportation plan, updated every
five years pursuant to state and Federal law, and is statutorily required to be fiscally unconstrained:
➢ Defines a vision for the future transportation system, establishes
new statewide priorities, and guides Caltrans and partner
California 'AOL
�
agencies in implementing its recommendations Transportation o'
Identifies strategies and policies that are required to make Plan 2050
transparent and transformational transportation decisions
➢ Recognizes the unique transportation needs and interests of
urban, suburban, rural, and Tribal communities
Guides transportation decision makers at all levels of
At
government, while emphasizing the importance of shared
responsibility in meeting our transportation needs
The CTP does not contain projects, but policies and strategies required to close the gap between
what the regional transportation plans (RTP) aim to achieve and how much more is required to
meet 2050 goals. Competitive applications will discuss how proposed projects will assist in
achieving the CTP 2050 vision, goals, recommendations, and the modal plans that support it.
Modal Plans that Support the California Transportation Plan
The CTP is the umbrella plan that informs and pulls together the State's long-range modal plans
listed below, to envision the future system:
➢ Interregional Transportation Strategic Plan
➢ California Freight Mobility Plan
➢ California State Rail Plan
➢ California State Bicycle and Pedestrian Plan
➢ Statewide Transit Strategic Plan
➢ California Aviation System Plan
County of Fresno
Agreement Number 74A1679
Attachment III
Page 11 of 115
Title VI and Environmental Justice
Title VI of the U.S. Civil Rights Act prohibits discrimination on the basis of race, color, or national
origin in programs or activities receiving federal financial assistance. A similar prohibition applies to
recipients of state funds under California Government Code section 11135,which prohibits
discrimination on the basis of race, color or national origin, as well as ethnic group identification,
religion, age, sex, sexual orientation, genetic information, or disability.
Caltrans integrates Title VI as well as environmental justice in all activities. In the past, low-income
and minority communities disproportionately bore many of the negative impacts of transportation
projects, which they continue to feel the consequences from today. It is the goal of environmental
justice to ensure that when transportation decisions are made, low-income and minority
communities have a full opportunity to participate in the decision-making process, and they
receive an equitable distribution of benefits and not a disproportionate share of burdens, which
contribute to poor health outcomes.
Climate Action Plan for Transportation Infrastructure
The Climate Action Plan for Transportation Infrastructure (CAPTI) details r
how the state recommends shifting and investing billions of discretionary °
transportation dollars annually to aggressively combat and adapt to
climate change while supporting public health, safety and equity. CAPTI i r,
builds on executive orders signed by Governor Gavin Newsom in 2019 and
2020 targeted at reducing greenhouse gas (GHG) emissions in
transportation, which account for more than 40 percent of all emissions, to CAPTI
amoie ncnon o r«
reach the state's ambitious climate goals. Competitive grant applications r`°°=—tio°'�°
will discuss how proposed projects will assist in implementing the CAPTI
Investment Framework, Guiding Principles, and align with the
Implementation Strategies and Key Actions.
California Climate Adaptation Strategy
The California Climate Adaptation Strategy, mandated by Assembly Bill 1482 (Gordon, 2015), links
the state's existing and planned climate adaptation efforts, showing how they fit together to
achieve California's six climate resilience priorities. The Strategy is organized around outcome-
based priorities, enabling a coordinated, integrated approach to building climate resilience. The
Strategy shows how the state's efforts fit together to deliver on six priorities for climate resilience
action in California: Strengthen Protections for Climate Vulnerable Communities; Bolster Public
Health and Safety to Protect Against Increasing Climate Risks; Make Decisions Based on the Best
Available Climate Science; Build a Climate Resilient Economy; Accelerate Nature-Based Climate
Solutions and Strengthen Climate Resilience of Natural Systems; Partner and Collaborate to
Leverage Resources. Competitive grant applications will discuss how proposed projects consider
climate resilience and align with the California Climate Adaptation Strategy.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 12 of 115
Master Plan for Aging
The Master Plan for Aging is a blueprint for aging across the lifespan, not
simply a plan for today's older adults. California's over-60 population is
projected to diversify and grown faster than any other age group. In FOR
response, the Master Plan calls on all California communities to build a
California for All Ages: for older Californians currently living through the
many different stages of the second half of life; for younger generations who can expect to live longer lives than their elders; for communities of all
ages-family, friends, neighbors, coworkers, and caregivers-surrounding
older adults. Competitive grant applications will discuss specific
connections and help achieve the Master Plan's five goals and twenty-
three strategies to build a California for All Ages by 2030.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 13 of 115
2. SUSTAINABLE COMMUNITIES COMPETITIVE AND
TECHNICAL
Approximately$12 million in State Road Maintenance and Rehabilitation Account (RMRA) funds
and $5 million in State Highway Account (SHA) funds, or a combined total of$17 million will be
distributed through a competitive program to Metropolitan Planning Organizations (MPOs) with a
sub-applicant(s), Regional Transportation Planning Agencies (RTPAs), cities and counties, transit
agencies, and Native American Tribal Governments. MPOs must have a sub-applicant in order to
be eligible and apply to the Sustainable Communities Competitive and Technical grants.
Approximately$3 million will be set-aside for a technical project sub-category. In accordance with
the recent release of the guidance documents for the implementation of Senate Bill 743 (SB 743,
Chapter 386, Statutes of 2013), there is a current need for improved tools to measure VMT and
induced travel and to develop and implement VMT mitigation programs.
Approximately$500,000 will be set-aside for Native American Tribal Governments.
Funding distribution for the competitive program will depend on the quality and number of
applications.
2.1 Purpose and Specific Objectives
The purpose of the Sustainable Communities grants is to fund local and regional multimodal
transportation and land use planning projects that further the region's RTP SCS/APS (where
applicable), contribute to the State's GHG reduction targets, and assist in achieving the Caltrans
Mission and Grant Program Objectives, which must be considered when preparing the grant
application.
A minimum threshold of 50 percent of Sustainable Communities Competitive and Technical Grants
has been identified for projects that benefit underserved communities, which includes Native
American Tribal Governments and rural communities (for transportation planning purposes, rural is
defined as all areas of the State that are not included in urbanized areas of 50,000 in population or
greater; refer to Appendix C. Caltrans/Regional Agency Boundaries Map, which indicates rural
areas). For purposes of the grant program, acceptable underserved communities definitions are
described in Appendix A and include:
• Rural communities of 50,000 or less and outside of urbanized areas
• Native American Tribal Governments
• Regionally/locally defined underserved communities
• At or below 80%Assembly Bill 1550 (Gomez, Statutes of 2016)
• At or above 75% California Department of Education, Free or Reduced Priced Meals Data
• At or above 75% CalEnviroScreen Version 4.0
• At or below 25%California Healthy Places Index (HPI)
Sustainable Communities Competitive and Technical applicants must demonstrate how the
project fits every aspect of the following Specific Objectives, as appropriate for the applicant and
project type:
• Encourage local and regional multimodal transportation and land use planning that
furthers the region's RTP SCS/APS (where applicable). For applicants not in an MPO region,
County of Fresno
Agreement Number 74A1679
Attachment III
Page 14 of 115
address how the project encourages local and regional multimodal transportation and
land use planning that advances sustainability
• Contribute to the State's GHG reduction targets and other State goals, including but not
limited to, the goals and best practices cited in the 2017 RTP Guidelines
• Address the needs of underserved communities through robust public engagement
• Assist in achieving the Caltrans Mission and Grant Program Objectives (See Chapter 1.2).
Sustainable Communities Technical project types do not require extensive public engagement due
to their technical nature, but they will explain and demonstrate:
• How the public will be involved at later stages of the planning process
• How they will collaborate with and involve appropriate stakeholders with technical
expertise to review and validate quantification assumptions and methods
• How stakeholders will be involved in the application and Scope of Work
Technical project applications are scored under the same criteria as all other project types, but
they are grouped with other technical projects, and they compete at the same level. Refer to
Chapter 2.2 for Example Technical Project Types. Applicants should contact their Caltrans District
listed in Appendix D to help decide which grant category is the best fit for their project.
Below is a list of Appendix A. Guidance, Tools, and Resources to assist applicants in preparing a
competitive grant application that is consistent with the Grant Program Objectives, Grant Program
Considerations, and Specific Objectives.
• Advance Transportation Related GHG Reduction Project Types/Strategies
• Addressing the Needs of Underserved Communities
• Public Health Resources
• Active Community Engagement
• Integrated Housing, Land Use and Transportation Planning
• Promote the Region's RTP SCS/APS (where applicable) and State Planning Priorities, and
Climate Adaptation Goals
• Climate-Ready Transportation
2.2 Example Project Types
The examples below are organized in the following grant project types: Active Transportation;
Corridor and Freight; Social Equity; Integrated Housing, Land Use, and Transportation; Multimodal;
Safety; Technical; and Transit.
Active Transportation
• Active transportation plans, including bicycle, pedestrian, and trail master plans
• Plans for bike parking facilities
• Rural planning studies or plans that provide rural counties the ability to develop active
transportation plans with a rural context-sensitive focus and allow for rural regions to
contribute to the State's GHG reduction targets
• Studies or plans that include a temporary built environment demonstration, e.g., tactical
urbanism
County of Fresno
Agreement Number 74A1679
Attachment III
Page 15 of 115
Corridor and Freight
• Comprehensive Multimodal Corridor Plans
• Corridor enhancement studies
• Studies or plans related to zero emissions vehicle goods movement
• Freight/goods movement plans and studies
• Local or regional corridor plans
• Studies and plans that can help to quantify and highlight the value and importance of the
rural State transportation system which connects large urban centers to rural open space,
State and federal lands, and recreation and agriculture hubs.
• Studies and plans to mitigate for impacts to the rural transportation system due to increased
interregional tourism and visitor traffic
• Modeling improvements that address SB 743 implementation and induced travel (see
Sustainable Communities-Technical grant-specific objectives in Chapter 2.1)
• Complete Streets plans that consider last-mile freight
• Curbside freight management plans
• Sustainable freight plans
• Agriculture goods movement plans
• Freight/supply chain resiliency studies
Social Equity
• Community Needs Assessments
• Health and transportation studies, including health equity transportation studies and other
plans that incorporate health into transportation planning
• Studies to improve access to social services and other community destinations for
underserved communities
• Studies, plans or planning methods that address environmental justice issues in a
transportation related context
• Congestion pricing studies including plans that enhance social equity and avoid inequitable
cost burdens
• Planning to remove or reduce barriers created by transportation infrastructure such as
highways, overpasses and underpasses, that create disconnected communities
• Studies or plans to ensure that infill and transit-oriented development benefits existing
residents and businesses, low-income and underserved communities, and minimizes
displacement
• Outreach to educate underserved communities on mode shifts to electric forms of
transportation, as part of a plan or study as appropriate
• Student internships for rural agencies and/or underserved communities
Integrated Housing, Land Use, and Transportation
• Studies, plans or planning methods that assist transportation agencies in creating sustainable
communities and transit-oriented development
County of Fresno
Agreement Number 74A1679
Attachment III
Page 16 of 115
• SCS/APS development
• Studies that promote greater access between affordable housing and job centers
• Station area planning
• Integration of transportation and environmental planning
• First Mile/Last Mile project development planning
• An update to a general plan land use element or zoning code that increases development
opportunities around key transportation corridors or nodes
• Creation of a Transit-Oriented Development overlay zone or other special zoning district
around key transportation corridors or nodes
• Studies, plans, and policies that address land use conflicts with major transportation corridors
such as major highways, ports, shipping and freight corridors, etc. that are near sensitive land
uses such as homes, schools, parks, etc. or potentially impacted by climate change
Multimodal
• Complete Streets plans or multimodal transportation plans
• Long range transportation plans for tribal governments
• Studies, plans or planning methods that advance a community's effort to reduce single
occupancy vehicle trips and transportation related GHG through strategies including, but not
limited to, advancing mode shift, demand management, travel cost, operational efficiency,
accessibility, and coordination with future employment and residential land use
• Context-sensitive streetscapes or town center plans
• Studies that evaluate accessibility and connectivity of the multimodal transportation network
• Shared mobility services planning studies
• Community outreach plans for park-and-ride lots
Safety
• Bike and pedestrian plans with a safety enhancement focus, including Vision Zero plans
• Community to school studies or safe routes to school plans
• Traffic calming and safety enhancement plans
Technical
• Transportation modeling studies or planning activities that address SB 743 implementation and
induced travel, active transportation, emerging technology, public health, VMT and other
impacts
• Planning for zero or near zero emission vehicles
• Electric vehicle charging infrastructure network planning
• Transit planning for zero emission bus fleets
• Planning for autonomous vehicles
• Road or parking pricing studies
• Transportation Demand Management studies
• Commute trip reduction studies and plans
County of Fresno
Agreement Number 74A1679
Attachment III
Page 17 of 115
• Data collection/data sharing initiatives
• Integration of transit, new emerging technologies, and shared mobility services
• Educational outreach as part of a plan or study as appropriate, e.g., for mode shifts to
electric forms of transportation
Transit
• Identification of policies, strategies, and programs to preserve transit facilities and optimize
transit infrastructure
• Transit planning studies related to accessible transit, paratransit, mobility management, etc.
• Studies, plans, or outreach for school public transit, school pool ridesharing
• Strategies to increase transit ridership
• Studies or plans that evaluate commuter rail or multi-modal connectivity
• Studies or plans that evaluate first and last mile transit connectivity
2.3 Eligible and Ineligible Activities and Expenses
Eligible Activities and Expenses
Eligible activities must have a transportation nexus per the California Constitution, Article XIX
Section 2 and 3. Applicants need to consult with Caltrans district staff for more information on
whether costs are eligible for funding.
Some examples of eligible costs include:
• Data gathering and analysis
• Report writing and the development of associated graphics
• Planning consultant procurement
• Advertising for consultant procurement
• Advertising for public workshops, e.g., flyers, paid media ads
• Travel expenses (See Chapter 6.5 for details)
• Up to 30 percent design or conceptual drawings
• Equipment (as defined in 2 CFR Part 200.33)] purchases must remain under$5,000 or
depreciation will need to be taken in to account when the grant project is completed since
equipment could have future uses. 2 CFR Part 200.4362 provides the criteria for depreciation.
• Community surveys, meetings, public workshop room rental, charrettes, focus groups
• Virtual outreach activities and on-line meetings
Electronic Code of Federal Regulations, 2 Code of Federal Regulations, Part 200.33, 2020,
https://www.ecfr.gov/on/2017-01-03/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-
ECFR2a6a0087862fd2c/section-200.33
2 Govinfo, 2 Code of Federal Regulations, Part 200.436, 20,
https://www.govinfo.gov/app/details/CFR-2022-title2-volt/CFR-2022-title2-volt-sec200-436
County of Fresno
Agreement Number 74A1679
Attachment III
Page 18 of 115
• Bilingual services for interpreting and/or translation services for meetings
• Community/stakeholder advisory groups
• Light snacks and refreshments for public workshops (no full meals), subject to Caltrans
approval
• Project administration (up to 5 percent of the grant is allowed, i.e., quarterly reports, invoicing,
and kick-off meeting with Caltrans)
Ineligible Activities and Expenses
Some activities, tasks, project components, etc. are not eligible under these grant programs. If an
application has any of the following elements, it will be disqualified.
Ineligible activities and expenses include:
• Environmental studies, plans, or documents normally required for project development under
the National Environmental Policy Act or the California Environmental Quality Act
• Engineering plans and design specification work
• Project Initiation Documents
• Program or project implementation
• Repurposing unspent grant funds (not applicable to Sustainable Communities Formula)
• Application development to pursue construction funds/project implementation
• RTPs or updates to the RTP, excluding SCS/APS development
• Construction projects, capital costs, such as the building of a facility, or maintenance
• Office furniture purchases, or other capital expenditures
• Decorations, e.g., for public workshop events
• Acquisition of vehicles or shuttle programs
• Organizational membership fees
• Incentives for public participation, e.g., full meals, prizes, freebies, promotional/marketing
items, stipends
• Charges passed on to sub-recipient for oversight of awarded grant funds
• Other items unrelated to the project
2.4 Tips for Successful Sustainable Communities Grant Applications
Criteria for Successful Sustainable Communities Grant Applications
Some guidance is provided below however, it is not intended to be all inclusive.
• Integrate Grant Program Considerations (See Chapter 1.2)
• Advance transportation related GHG emission reduction project types/strategies (i.e.,
mode shift, demand management, travel cost, operational efficiency, accessibility,
and coordination with future employment and residential land use, etc.)
• Identify and address deficiencies in the multimodal transportation system, including
the needs of environmental justice and underserved communities, including Native
American Tribal Governments and rural communities
County of Fresno
Agreement Number 74A1679
Attachment III
Page 19 of 115
• Encourage stakeholder collaboration
• Involve active community engagement
• Coordinate transportation, housing, and land use planning
• Result in funded and programmed multimodal transportation system improvements
General Tips
• Some sections of the grant application may seem redundant when discussing
underserved community engagement, overall public engagement, and stakeholder
involvement. Although the general public and underserved communities are
stakeholders for any project, for application purposes, the strategy, and methods for
engaging these groups will be different, as described below.
o Overall public engagement will describe the general strategy to engage the
public at large.
o Underserved communities engagement will explain how the project will go above
and beyond business as usual or what is statutorily required to address the specific
needs of underserved communities and use unique methods to involve these
groups in the decision-making process. Refer to Appendix A. Active Community
Engagement, which includes case studies for examples of equitable community
engagement.
o Stakeholder engagement will explain how partner agencies, businesses, and/or
non-profit community-based organizations will be involved throughout the project.
• Consult with your district representative for technical assistance before the application
deadline.
• Use the Samples and Checklists provided for the Application, Scope of Work, and Cost
and Schedule.
• Include Caltrans as an active partner in the study.
• Provide tailored letters of support and project area photographs to enhance the
application. If applicants/supporters do not have the time/resources to provide
tailored letters of support, a petition signed by supporters in a simple table format that
lists the supporters and specifically how supporters will benefit the proposed project will
suffice.
Project Description
Concisely describe the project. Explain "What parties are involved, the proposed major
milestones, and why the project is necessary."
Project Justification
• Clearly define and explain the transportation problem or deficiency that the project
will attempt to address and how the project will address the problem. Why is it critical
to address the problem now? Make the case for a critical need that the project will
address and support it with verifiable data, if available.
• Explain how the project affects underserved communities. The tools in Appendix A are
intended to help applicants define an underserved community in the project area.
Please cite data sources, the tools used, and include a comparison to the statewide
thresholds that are established in each tool.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 20 of 115
• If the applicant is a Native American Tribal Government or a rural area (outside of the
urbanized areas with 50,000 in population or greater) of the State, describe population
characteristics such as demographics, location, and size.
Grant Specific Objectives
Demonstrate how the project fits every aspect of the Grant Specific Objective, as appropriate
for the applicant and project type. Some guidance is provided below; however, it is not
intended to be all inclusive. Applications should reference Appendix A for Resources to
Advance Sustainable Communities Grant Specific
Objectives.
Successful applications should include:
Planning for Housing, Housing Element
Compliance, and Prohousing Designation
o To avoid a deduction of 5 points, applicants must
demonstrate how they integrate housing planning
into their policies, programs, and project, or commit • • •
to coordinate housing and transportation in future • • ' • • ••• •
policies and programs throughout the application • " "• "• • •
(e.g., narrative and scope of work). See Chapter 2.2
for a list of example projects that coordinate housing,
land use, and transportation.
o To be eligible for a grant award, city and county
primary/sub-grant applicants are required to submit:
1. A housing element adopted by the local • " • • "•
government to the Department of Housing and • •
Community Development (HCD), and HCD
must find the adopted housing element in
substantial compliance with state housing
element law pursuant to Government Code
Section 65585.
2. Annual Progress Reports (APRs) to HCD for at
least the previous two years, 2021 and 2022.
o City or county primary/sub-applicants will receive a high recommendation from HCD if they
have a Prohousing Designation,which can be earned by adopting local policies that
facilitate the planning, approval, and construction of housing. The HCD Prohousing
Designation Program provides incentives to cities and counties in the form of additional points
or other preference in the scoring of competitive housing, community development, and
infrastructure programs. For HCD Prohousing Designation Program information and how to
develop a competitive application, refer to Appendix A, Integrated Housing, Land Use, and
Transportation Planning.
Note: Charter cities are not exempt from this specific program requirement and must submit an
Annual Progress Report for the calendar years mentioned above.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 21 of 115
Community Engagement
• Refer to Appendix A for Community Engagement Best Practices.
• Evidence of additional public outreach measures that promote access to decision-making
and program implementation for all segments of the community, including special needs
populations, underserved communities, and a variety of socio-economic groups (e.g.,
households across the income and employment spectrum, ethnically and racially diverse
households).
• The application narrative should outline specific
outreach strategies that will be utilized, considering
the current COVID-19 environment.
• Tailored letters of support with electronic signatures
from community-based organizations or public
advocacy groups to demonstrate their support or
involvement in identifying the issues that the HELPFUL TIPS:
proposed project is attempting to address. lettersTailored
• If applicants/supporters do not have the local agencies th• not only
time/resources to provide tailored letters of support, provide ••• • the project,
a petition electronically signed by supporters in a but also confirms that -
simple table format that indicates specifically how proposed project:
supporters will benefit the proposed project will V Helps to implement _
suffice. RTP SCS/APS and/or State
Integrated Housing, Land Use, and priorities
Transportation Planning V Involves .. . . -.
• Application narrative and any relevant supporting or approach to integrating
illustrative data should describe how the proposed • • _ • •project integrates and connects land use and transportation •ll phases
transportation, including how transportation and of project planning • •
land use agencies orjurisdictions are actively implementation.
collaborating on the project in all project phases.
• Competitive grant applications should demonstrate
how the project furthers this coordinated and
integrated approach to planning. For example:
o Demonstrate how the project will support or align with the region's Regional Early Action
Planning (REAP)3 grant investments or other regional planning or implementation efforts.
REAP 2.0 seeks to accelerate infill housing development, reduce Vehicle Miles Traveled
(VMT), increase housing supply at all affordability levels, affirmatively further fair housing,
and facilitate the implementation of adopted regional and local plans to achieve these
goals. Eligible uses include projects that invest in infrastructure to expand active
transportation and fund and implement parking and transportation demand
management programs or ordinances.
3 REAP Website: Programs: Active I California Department of Housing and Community
Development
County of Fresno
Agreement Number 74A1679
Attachment III
Page 22 of 115
o Describe how the project aligns with state housing policies and goals by serving a
community within '/2 mile of a transit station or stop that has received a positive Prohousing
Designation Program score, certified by HCD.
o Explain how the project is located in an area that has earned a Prohousing Designation
and positive scores for Prohousing Enhancement policies from HCD. Jurisdictions
supporting integrated housing, land use, and transportation planning may have policies
that include Prohousing Enhancement Factors, which represent a multi-faceted approach
to planning objectives, are consistent with state priorities, go beyond state law, etc.
Competitive applications may also identify a jurisdiction's policies that promote housing
development and reduce VMT. For information about the HCD Prohousing Designation
Program and how applicants can develop a competitive application with Prohousing
Enhancement Factors or VMT reducing policies, refer to Appendix A, Integrated Housing,
Land Use, and Transportation Planning. HCD will highly recommend awards for City and
county primary/sub-applicants that earn this designation.
Project Management
• Scope of Work: Refer to the Scope of Work Checklist in Appendix B.
• Cost and Schedule: Refer to the Cost and Schedule Checklist in Appendix B.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 23 of 115
3. SUSTAINABLE COMMUNITIES FORMULA
$12.5 million will be distributed to the MPOs on a formula basis. The formula funds for the MPOs will
reflect the same formula used to distribute Federal Highway Administration (FHWA) Metropolitan
Planning PL funds.
The FHWA PL formula has three components:
1. A base allocation
2. A two-part population component which distributes funds by the proportion of the total
population of each MPO based on California Department of Finance estimates each
January
3. An Air Quality component based on the proportion of federal Congestion Mitigation Air
Quality funds to total programmatic FHWA PL funds
3.1 Purpose and Specific Objectives
The purpose of the Sustainable
Communities Formula is to
fund local and regional 2117R4onal The intent of the Sustainable
multimodal transportation and Transportation Plan
�� Guidelines for Communities Formula Grants is to
land use planning projects that Metropolitan Planning
further the region's RTP Organi`at'°°' carry out the objectives of the
SCS/APS (where applicable), region's RTP SCS/APS(where
contribute to the State's GHG - applicable) and the RTP Guidelines
reduction targets, and assist in 5 Appendices K and L.
achieving the Caltrans Mission
and Grant Program Objectives
(See Chapter 1.2).
The specific objectives,
eligibility requirements, and
performance considerations for the Sustainable Communities Formula Grants awarded to MPOs
are consistent with the Sustainable Communities Competitive Grants.
The intent of the Sustainable Communities Formula Grants is to carry out the objectives of the
region's RTP SCS/APS (where applicable) and the RTP Guidelines Appendices K and L. In addition,
MPOs are strongly encouraged to administer Sustainable Communities Formula funding in a
transparent manner and maintain non-profit eligibility, consistent with the legislative intent of SB 1 -
The Road Repair and Accountability Act of 2017.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 24 of 115
3.2 Guidance and Approval Process
Minimum Eligibility Criteria
MPOs should meet the following minimum eligibility
criteria to apply for Sustainable Communities Formula
grants:
• Of the Consolidated Planning Grant, FHWA PL • ' •
carryover is at or below 100 percent of the
annual FHWA PL allocation ' "-
• Have an RTP SCS/APS that meets the SB 375
GHG reduction targets
• Meet civil rights and environmental justice - • • -• • • -
obligations, as summarized in Section 4.2 of the
RTP Guidelines _
If an MPO does not meet the minimum eligibility • • •
criteria listed above by April 30, 2024, their allocation
will be redistributed to the remaining MPOs that are
eligible and apply for the Sustainable Communities
Formula Grants.
Annual Draft Overall Work Program (OWP) Development and Approval Process
Sustainable Communities Formula Grants are part of the annual draft Overall Work Program (OWP)
development and approval process. The draft OWP process includes meaningful consultation with
Caltrans district staff and the Headquarters Office of Regional and Community Planning (ORCP).
MPOs are responsible for including a draft Work Element(s) for Sustainable Communities Formula
Grant funds in the draft FY 2024-24 OWP and sending a list of activities using the provided template
to Caltrans, no later than March 1, 2024. Draft OWPs are submitted to the district Regional Planning
Liaison who will coordinate with ORCP. The draft Work Element(s) should include an explanation of
how the project supports the Sustainable Communities Grant Specific Objectives and provide the
same level of detail included in the grant application Scope of Work and Cost and Schedule for
the Sustainable Communities Competitive Grants. The Work Element name and number must
remain unchanged until the project(s) is completed. If Work Elements do not provide enough
detail, MPOs will need to submit the competitive grant application Scope of Work and Cost and
Schedule. More information and detailed requirements are outlined in the SB 1 Guidance for OWPs
and Requests for Reimbursements, available upon request.
3.3 Example Project Types
MPOs have flexibility for how the Formula Grant allocation is administered. For example, MPOs may
use these funds for a regional competitive grant program, integrated land use and transportation
planning activities related to developing their SCS/APS, carrying out the best practices cited in the
RTP Guidelines, or a combination thereof. If an MPO uses Formula Grant funds to administer a
regional grant program, the MPO must submit their grant program criteria and list of eligible
applicants and sub-applicants to the Caltrans district and ORCP. This step is to ensure the MPO's
grant program aligns with the Caltrans Sustainable Communities Competitive Grants, including city
and county housing element compliance. MPOs will also submit a list of awarded grants to the
Caltrans district and ORCP. MPOs should coordinate the submittal of this information with the
Caltrans district and ORCP to avoid delays for releasing the call-for-projects and grant awards. For
additional example project types, refer to Chapter 2.2.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 25 of 115
3.4 Eligible and Ineligible Activities and Expenses
Refer to Chapter 2.3 for eligible and ineligible activities and expenses.
3.5 Formula Grant Allocation Estimates
The following funding table estimates how formula funds may be distributed to each MPO,
contingent upon meeting the minimum eligibility criteria:
MetropolitanSustainable Communities Formula Grants
Organization
Allocation
Tahoe Metropolitan Planning Organization $160,750
Madera County Transportation Commission $164,209
Kings County Association of Governments $162,943
Shasta Regional Transportation Agency $163,172
Butte County Association of Governments $180,569
Merced County Association of Governments $197,424
San Luis Obispo Council of Governments $195,962
Tulare County Association of Governments $246,944
Santa Barbara County Association of Governments $224,579
Stanislaus Council of Governments $291,053
San Joaquin Council of Governments $341,671
Kern Council of Governments $374,899
Association of Monterey Bay Area Governments $315,267
Fresno Council of Governments $407,484
Sacramento Area Council of Governments $774,991
San Diego Association of Governments $1,021,553
Metropolitan Transportation Commission $2,106,140
Southern California Association of Governments $5,170,390
. . 00 ••-
County of Fresno
Agreement Number 74A1679
Attachment III
Page 26 of 115
4. CLIMATE ADAPTATION PLANNING
Climate change adaptation aims to anticipate and prepare for climate change impacts to
reduce the damage from climate change and extreme weather events. Adaptation is distinct
from, but complements, climate change mitigation,which aims to reduce GHG emissions. This
funding is intended to advance adaptation planning on California's transportation infrastructure,
including but not limited to roads, railways, bikeways, trails, bridges, ports, and airports.
The State-funded Climate Adaptation Planning grants ($31.9 million) will support tribal, local, and
regional identification of transportation-related climate vulnerabilities through the development of
climate adaptation plans, as well as project-level adaptation planning to identify adaptation
projects and strategies for transportation infrastructure. Applicants at all stages of adaptation
planning efforts including those who have not yet started adaptation work are encouraged to
apply.
Climate adaptation planning projects are defined by:
• Identification of transportation system vulnerabilities and climate-related risks to existing
transportation infrastructure, including resilience improvement plans.
• Identification of adaptation planning projects that address climate risk impacts to existing
transportation infrastructure including sea level rise, storm surge, changes in temperature
and precipitation.
• Planning for specific climate projects that can be programmed in existing local or regional
transportation plans.
4.1 Purpose and Specific Objectives
California's climate leadership has made the ambitious commitment to reduce greenhouse gas
emissions and facilitate a transition to a carbon neutral economy. However, as made clear by the
impacts already affecting California and the recent IPCC report, impacts of climate change are
occurring sooner than expected and they disproportionately affect the most vulnerable among us
(See Appendix A. for IPCC report). Many impacts, such as increased wildfires, droughts, landslides,
rising sea levels, floods, severe storms, heat waves, and impacts to wildlife, are already occurring
already and are expected to become more frequent and severe.
Climate change is increasingly impacting the State's transportation system. Adaptation efforts will
enhance the resiliency of the transportation system to better withstand climate impacts. The
overarching goal of this grant program is to support planning actions at local and regional levels
that advance climate change adaptation efforts on the transportation system, especially efforts
that serve the communities most vulnerable to climate change impacts. Taking steps now to
adapt to climate change will protect public health and safety, infrastructure, and the California
economy into the future.
Caltrans awarded three cycles of local adaptation planning grants allocated through the passage
of SB 1. This program operated from FY 2017-18 through FY 2019-20 and was able to fund
innovative tribal, local, and regional adaptation planning grants across California. Examples of the
completed projects supported by the SB 1 Climate Adaptation Planning Grant Program can be
found on the California Adaptation Clearinghouse's case study4 page. The current funding in this
program aims to build upon the successful SB 1 program to further advance transportation
adaptation planning.
4 Adaptation Clearinghouse's case study website: https://resilientca.org/challenges/
County of Fresno
Agreement Number 74A1679
Attachment III
Page 27 of 115
Equity, including regional representation, will be considered when awarding projects. A minimum
threshold of 50 percent of the funds has been identified for projects that benefit underserved
communities, which includes Tribal, local, regional, and rural communities (for transportation
planning purposes, rural is defined as all areas of the State that are not included in urbanized areas
of 50,000 in population or greater; refer to Appendix C. Caltrans/Regional Agency Boundaries
Map, which indicates rural areas). For purposes of the grant program, acceptable underserved
communities definitions are described in Appendix A and include:
• Rural communities of 50,000 or less and outside of urbanized areas
• Native American Tribal Governments
• Regionally/locally defined underserved communities
• At or below 80%Assembly Bill 1550 (Gomez, Statutes of 2016)
• At or above 75% California Department of Education, Free or Reduced Priced Meals Data
• At or above 75% CalEnviroScreen Version 4.0
• At or below 25%California Healthy Places Index (HPI)
Furthermore, up to 10% of the funds ($3.9 remaining) will be set-aside for Native American Tribal
Governments.
Climate Adaptation Planning grant applicants must demonstrate how the project fits the Grant
Specific Objectives listed below, as appropriate for the applicant and project type. Additional
resources (guidance, data sources, etc.) to assist in achieving these objectives can be found in
Appendix A:
Applicants are required to demonstrate how the proposed effort will accomplish one or more of
the following:
• Identify specific transportation infrastructure vulnerabilities5 to climate change impacts.
• Identify adaptation strategies and specific actions to remedy identified climate-related
vulnerabilities, including short-, medium-, and long-term strategies that will address the
overall risk for the entire service life of the asset or capital project using the best available
science and guidance.
• Include economic analysis and/or cost-benefit analysis of identified adaptation strategy or
strategies when applicable.
Applicants must also demonstrate how the proposed effort will accomplish one or more the
following:
• Identify benefit(s) to underserved communities, including transit-dependent populations.
• On-going collaboration and partnerships between sectors and jurisdictions, across levels of
government at a regional scale.
• Identify co-benefits of the adaptation work, such as benefits to public health, natural
ecosystems, air quality, social equity, the economy, or reductions in greenhouse gas
emissions. Projects prioritizing nature-based solutions through natural and green
infrastructure planning and adaptation strategies will be prioritized.
5 Transportation infrastructure includes, but is not limited to, roads, railways, bikeways, trails, bridges, ports, and
airports.Vulnerable transportation infrastructure is transportation infrastructure that is susceptible to the
impacts of climate change (e.g., a pedestrian-use trail that cuts through a forested area that is expected to
see increased fire risk due to climate change).
County of Fresno
Agreement Number 74A1679
Attachment III
Page 28 of 115
• Consistency with priorities and goals of the 2021 California State Adaptation Strategy, as
well as any applicable local/regional resilience planning, and that the effort will identify
ways to incorporate transportation-related climate adaptation needs into existing
transportation plans.
• Projects must include a multistakeholder process that provides an opportunity for
meaningful community engagement from communities potentially impacted by any
projects identified or developed as part of the planning grant.
Competitive applicants will demonstrate one or more of the following;
• Alignment with or augmentation of existing plans, including climate action
plans/adaptation plans, hazard mitigation plans, safety elements of general plans,
resilience improvement plans, and/or Certified Local Coastal Programs6, that will lead to
the identification and development of capital projects that can be programmed as part of
local or regional transportation plans. Projects should follow State Guidance on Adaptation
Planning (see Appendix A) or be aligned with local plans.
• Collaboration and partnerships with diverse external stakeholders such as businesses, non-
governmental agencies, community-based organizations, Federal, state, or local agencies,
and community residents.
• Consideration of the adaptation needs of environmental resources in proximity to the
transportation system such as coastal resources including but not limited to tidal marsh or
beaches,wildlife connectivity,wetlands, or fish passage needs.
• Consideration of public access and Complete Streets' needs.
4.2 Example Project Types
Caltrans aims to fund a variety of project types from a diverse pool of applicants to respond to
these climate impacts. Applicants who have adaptation planning efforts underway, as well as
those who have not yet started adaptation planning, are encouraged to apply.
The examples below are provided to illustrate the range of projects that may be appropriate for
the grant program, as well as to provide ideas to potential applicants. The project types range
from initial vulnerability assessment and broad planning efforts to project-level planning needs, for
instance through local studies on natural hazards to inform a future project. Proposed projects are
not constrained by the examples below.
• Climate Vulnerability and Risk Assessments (identification of climate vulnerabilities and risks
to transportation infrastructure)
• Planning for extreme weather events, which could include:
o Evacuation planning.
o Identifying communities and individuals with inadequate access to transportation
options (e.g., survey to determine number and location of transit dependent
residents).
o Planning for increased transportation options (e.g., multimodal) in evacuation
corridors.
o Planning for roadway warning systems for extreme weather events.
6 More information about Certified Local Coastal Programs and whether a project is located in this
area can be found on the Coastal Commission's website and further verified by reaching out to
Coastal Commission staff at the applicable Coastal Commission District office.
https://coastal.ca.gov/lcps.html
County of Fresno
Agreement Number 74A1679
Attachment III
Page 29 of 115
o Planning and evaluating for decentralized energy storage needs for electric vehicle
charging infrastructure to safeguard against loss of power and impacts to electric
vehicles due to climate-related grid disruptions.
• Transportation Infrastructure Adaptation and Resilience Improvement Plans, and/or
integration of transportation adaptation planning into existing plans such as a climate
mitigation or adaptation plan, Certified Local Coastal Program, Hazard Mitigation Plan,
General Plan (including compliance with Senate Bill 379 requirements (Jackson, Chapter
608, Statutes of 2015)), or other related planning efforts, including project-level planning for
capital projects. For instance, this can include:
o Prioritization of adaptation needs and strategies in a given region/location.
o Project-level planning that can be programmed through an existing local or
regional transportation plan, such as evaluating infrastructure resilience to climate
impacts, especially projects that integrate natural infrastructure or provide multiple
benefits. Specific examples could include: adaptation strategies related to
realigning/relocating transportation infrastructure impacted by sea level rise;
providing transit shelters with shade, water, or other means of cooling in locations
expected to see temperature increases; preparing for increased landslide risk; etc.
• Natural and green infrastructure planning (e.g., wetlands restoration along transportation
corridors to protect transportation infrastructure from flooding and storm impacts,
identifying and removing barriers to habitat and wildlife connectivity.)
• Technical feasibility studies required to advance project-level adaptation planning, for
instance coastal hazards analysis at a potential adaptation project location, or a
precipitation study that incorporates future climate risk.
• Technical assistance projects for under-resourced and climate vulnerable communities to
perform climate adaptation planning.
• Development of educational resources, trainings and workshops for local jurisdictions and
transportation service providers on any of the above listed adaptation planning activities.
4.3 Eligible and Ineligible Activities and Expenses.
Eligible activities must have a transportation nexus per the California Constitution, Article XIX
Section 2 and 3. Applicants need to consult with Caltrans district staff for more information on
whether costs are eligible for funding.
Eligible Activities and Expenses
Please consult with Caltrans district staff for clarification regarding specific eligible activities or
expenses. Example eligible costs include:
• Staff time
• Consultant time
• Up to 30 percent design or conceptual drawings
• Data and geospatial analysis
• Report writing and the development of associated graphics
• Community surveys, meetings, charrettes, and focus groups
• Bilingual services for interpreting and/or translation services for meetings
• Community/stakeholder advisory groups
County of Fresno
Agreement Number 74A1679
Attachment III
Page 30 of 115
• Project-specific staffing
• Web application development and dashboard
• Light snacks and refreshments for public workshops (no full meals), subject to Caltrans
approval
Ineligible Activities and Expenses
Some activities, tasks, project components, etc. are not eligible under this grant program. If an
application has any of the following elements, it will be disqualified. Ineligible activities and
expenses include:
• Projects without a transportation nexus
• Project Initiation Documents
• Environmental studies, plans, or documents normally required for project development
under the National Environmental Policy Act or the California Environmental Quality Act
• Engineering plans and design specification work
• Regional Transportation Plans (RTP) or updates to the RTP
• Construction projects or capital costs, such as the building of a facility, or maintenance
• Purchasing of office furniture or other capital expenditures
• Decorations (e.g., for public workshop events)
• Acquisition of vehicles or shuttle programs
• Organizational membership fees
• Incentives for public participation, e.g., "Stuff We All Get" (SWAG), full meals, prizes,
freebies, promotional/marketing items, stipends
• Charges passed on to sub-recipient for oversight of awarded grant funds
• Other items unrelated to the project
4.4 Tips for a Successful Climate Adaptation Planning Grant
Application
Strong applications will integrate all aspects of the grant program's purpose and specific
objectives listed above. Additionally, strong applications will support statewide goals and
objectives currently being implemented by the State of California, including the Grant Program
Considerations (see Chapter 1.2).
Some guidance is provided below; however, it is not intended to be all inclusive.
Criteria for Successful Climate Adaptation Planning Grant Applications
• Clearly demonstrate how the project promotes climate change adaptation planning on
the California transportation system and how the project aligns with the grant specific
objectives.
• Partner with Calfrans to identify and address statewide, interregional, or regional
transportation adaptation needs in the State highway system (or multimodal
transportation system for transit-focused and/or active transportation projects.
• Strengthen government-to-government relationships.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 31 of 115
• Demonstrate that the proposed planning effort will lead to adaptation project funding
proposals and/or programmed system improvements. This can include advancing
planning to lead to project development through development of a cost estimate,
pursuing a technical feasibility study for adaptation options, and/or developing a
conceptual design.
• Identify and address deficiencies in the multimodal transportation system, including the
needs of environmental justice and underserved communities, including Native
American Tribal Governments and rural communities.
• Encourage stakeholder collaboration and include active community engagement.
• Promote the region's RTP SCS (where applicable), State planning priorities (Government
Code Section 65041.1), and climate adaptation goals (State Adaptation Strategy).
• Demonstrate that the proposed planning effort will use the best available science for
climate change projections.
• For proposed planning efforts in the California Coastal Zone, demonstrate that all
analyses and final deliverables will be consistent with the applicable Certified Local
Coastal Program, California Coastal Act (for projects in the Coastal Commission's
retained jurisdiction), and Coastal Commission guidance documents on sea level rise,
environmental justice, and Tribal community engagement.
General Tips
• Refer to existing State guidance on climate adaptation planning to ensure alignment
with State direction, State data, and guidance, including the California Adaptation
Planning Guide, and resources that can be found on the State Adaptation
Clearinghouse.
• Consult with your district representative for technical assistance before the application
deadline.
• Use the Samples and Checklists provided for the Application, Scope of Work, and Cost
and Schedule.
• Provide tailored letters of support and photos of project area as relevant to enhance the
application. Project supporters should describe why they support the project and how
they would benefit from the project. If applicants/supporters do not have the
time/resources to provide tailored letters of support, a petition signed by supporters in a
simple table format that lists the supporters and specifically how supporters will benefit
the proposed project will suffice.
• Include Caltrans as an active partner in the study, as applicable.
• Some sections of the grant application may seem redundant when discussing
underserved community engagement, overall public engagement, and stakeholder
involvement. Although the general public and underserved communities are
stakeholders for any project, for application purposes, the strategy and methods for
engaging these groups will be different, as described below.
o Overall public engagement will describe the general strategy to engage the
public at large;
o Underserved communities' engagement will explain how the project will go above
and beyond business as usual to address the specific needs of underserved
communities and use unique methods to involve these groups in the decision-
making process; and
o Stakeholder engagement will explain how partner agencies, businesses, and/or
County of Fresno
Agreement Number 74A1679
Attachment III
Page 32 of 115
non-profit community-based organizations will be involved throughout the project.
Project Management
• Scope of Work: Refer to the Scope of Work Checklist in Appendix B.
• Cost and Schedule: Refer to the Cost and Schedule Checklist in Appendix B.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 33 of 115
5. STRATEGIC PARTNERSHIPS
$1.5 million in FHWA State Planning and Research (SPR) Part 1 funds and $3 million in Federal Transit
Administration (FTA) Section 5304 funds, or a combined total of $4.5 million, will be distributed
through a competitive program to MPOs and RTPAs. Funding distribution for the competitive
program will depend on the quality and number of applications.
5.1 Purpose and Specific Objectives
Strategic Partnerships are intended to fund planning projects that partner with Caltrans to address
needs on or connecting to the State Highway System (SHS), while the transit sub-category will
address multimodal planning projects that focus on transit.
The objectives of the Strategic Partnerships and Strategic Partnerships -Transit grants are to:
• Strengthen government-to-government partnerships
• Accomplish the Federal Planning Factors
• Achieve the Caltrans Mission and the Grant Program Objectives
5.2 Federal Planning Factors
1. Support the economic vitality of the metropolitan area, especially by enabling global
competitiveness, productivity, and efficiency
2. Increase the safety of the transportation system for motorized and non-motorized users
3. Increase the security of the transportation system for motorized and non-motorized users
4. Increase accessibility and mobility of people and freight
5. Protect and enhance the environment, promote energy conservation, improve the quality of
life, and promote consistency between transportation improvements and State and local
planned growth and economic development patterns
6. Enhance the integration and connectivity of the transportation system, across and between
modes, for people and freight
7. Promote efficient system management and operation
8. Emphasize the preservation of the existing transportation system
9. Improve the resiliency and reliability of the transportation system and reduce or mitigate
stormwater impacts of surface transportation
10. Enhance travel and tourism
County of Fresno
Agreement Number 74A1679
Attachment III
Page 34 of 115
5.3 Example Project Types
Example Project Types - Strategic Partnerships
• Studies that identify interregional, inter-county, and/or statewide mobility and access needs
• Comprehensive Multimodal Corridor Plans
• Corridor performance/preservation studies
• Studies that evaluate transportation issues involving ground access to international borders,
seaports, airports, intermodal facilities, freight hubs, and recreational sites
• Development of planning activities intended to result in investment in sustainable
transportation projects
• Enhanced tools to capture GHG benefits of Operations and System Management projects
• Integration of transportation and economic development
• Planning for sustainable freight
• Planning for transportation safety
• Studies for relinquishment of state routes
• Statewide or interregional research or modeling tools
• Transportation demand management plans
• System investment prioritization plans
• Assessment and integration of new technology
• Complete street plans that consider last-mile freight
• Curbside freight management plans
• Agriculture goods movement plans
• Freight/supply chain resiliency studies
Example Project Types - Strategic Partnerships Transit
• Identification of policies and procedures to integrate transit into the transportation system
and planning process
• Statewide transit planning surveys and research
• Identification of policies, strategies, and programs to preserve transit facilities and optimize
transit infrastructure
• Projects that evaluate accessibility and connectivity of the multi-modal transportation
network
• Transit technical planning studies to optimize system performance
• Studies or plans that evaluate commuter rail or multi-modal connectivity
• Studies or plans that evaluate first and last mile transit connectivity
County of Fresno
Agreement Number 74A1679
Attachment III
Page 35 of 115
5.4 Eligible and Ineligible Activities and Expenses
Eligible Activities and Expenses
Eligible activities must have a transportation nexus per the California Constitution, Article XIX
Section 2 and 3. Please consult with Caltrans district staff for more information on whether costs are
eligible for funding.
Some examples of eligible costs include:
• Data gathering and analysis
• Planning consultant procurement
• Advertising for consultant procurement
• Advertising for public workshops, e.g., flyers, paid media ads
• Virtual outreach activities and on-line meetings
• Travel expenses (See Chapter 6.5 for details)
• Up to 30 percent conceptual drawings and design
• Equipment (as defined in 2 CFR Part 200.33)7 purchases must remain under$5,000 or
depreciation will need to be taken in to account when the grant project is completed since
equipment could have future uses. 2 CFR Part 200.4368 provides the criteria for depreciation,
at the Govinfo website.
• Community surveys, meetings, public workshop room rental, charrettes, focus groups
• Bilingual services for interpreting and/or translation services for meetings
• Community/stakeholder advisory groups
• Light snacks and refreshments for public workshops (no full meals), subject to Caltrans and
federal approval
• Project administration (up to 5 percent of the grant is allowed, i.e., quarterly reports, invoicing,
and kick-off meeting with Caltrans)
Ineligible Activities and Expenses
Some activities, tasks, project components, etc. are not eligible under these grant programs. If an
application has any of the following elements, it will be disqualified. Ineligible activities and
expenses include:
• Environmental studies, plans, or documents normally required for project development under
the National Environmental Policy Act or the California Environmental Quality Act
• Engineering plans and design specification work
• Project Initiation Documents
7 Electronic Code of Federal Regulations, 2 Code of Federal Regulations, Part 200.33, 2020,
https://www.ecfr.gov/on/2017-01-03/title-2/subtitle-A/chapter-II/part-200/subpart-A/subject-group-
EC FR2a 6a0087862fd2c/section-200.33
8 Govinfo, 2 Code of Federal Regulations, Part 200.436, 2022,
https://www.govinfo.gov/app/details/CFR-2022-title2-vol 1/CFR-2022-title2-vol l-sec200-436
County of Fresno
Agreement Number 74A1679
Attachment III
Page 36 of 115
• Program or project implementation
• Repurposing unspent grant funds
• Consultant mark-ups
• Application development to pursue construction funds/project implementation
• RTPs or updates to the RTP
• Economic development plans or studies
• Land use plans or studies
• General Plans or updates to elements
• Construction projects, capital costs, such as the building of a facility, or maintenance
• Office furniture purchases, or other capital expenditures
• Decorations, e.g., for public workshop events
• Acquisition of vehicles or shuttle programs
• Organizational membership fees
• Incentives for public participation, e.g., full meals, prizes, freebies, promotional/marketing
items, stipends
• Charges passed on to sub-recipient for oversight of awarded grant funds
• Other items unrelated to the project
5.5 Tips for Successful Strategic Partnerships Grant Applications
Criteria for Successful Strategic Partnerships Grant Applications
• Partner with Caltrans to identify and address statewide, interregional, or regional
transportation deficiencies in the State highway system (or multimodal transportation
system for transit-focused projects)
• Strengthen government-to-government relationships, and
• Result in programmed system improvements
General Tips
• Refer to Appendix A. Multimodal System Planning guidance documents in the development
of proposed corridor plans/studies, freight plans/studies, and other multimodal system
planning documents.
• Consult with your district representative for technical assistance before the application
deadline.
• Use the Samples and Checklists provided for the Application, Scope of Work, and Cost
and Schedule.
• Include Caltrans as an active partner in the study.
• Provide tailored letters of support and project area photographs to enhance the
application. Project supporters should describe why they support the project and how
they would benefit from the project.
• If applicants/supporters do not have the time/resources to provide tailored letters of
County of Fresno
Agreement Number 74A1679
Attachment III
Page 37 of 115
support, a petition signed by supporters in a simple table format that lists the supporters
and specifically how supporters will benefit the proposed project will suffice.
Project Summary
• Concisely describe the project in less than 150 words. Explain "What parties are involved,
the proposed major milestones, and why the project is necessary."
Project Justification
• Clearly define and explain the transportation problem or deficiency that the project will
attempt to address. Why is it critical to address the problem now? Make the case for a
critical need that the project will address and support it with verifiable data, if available.
Grant Specific Objective
Demonstrate how the project fits every aspect of the Grant Specific Objective, as appropriate
for the applicant and project type.
Project Management
• Scope of Work: Refer to the Scope of Work Checklist in Appendix B.
• Cost and Schedule : Refer to the Cost and Schedule Checklist in Appendix B.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 38 of 115
6. GRANT PROJECT ADMINISTRATIVE
REQUIREMENTS
The content of this chapter should be notably considered in the development of grant applications
as it lays the foundation for what to expect when applying for these grant funds. Upon award,
grantees will receive more specific guidelines including administrative and reporting requirements.
6.1 Coordination with Caltrans
Caltrans is committed to be an active partner. If awarded a grant, the applicant should include
Caltrans district staff when planning both technical advisory and community meetings. In addition,
Caltrans district staff will help to ensure that the approved Scope of Work, Cost and Schedule, and
project funding will be maintained throughout the life of the contract. Applicants are also
recommended to engage Caltrans district staff throughout the entire grant life, when applicable.
Caltrans may contact grantees to participate in peer exchange forums to promote information
sharing and best practices.
If an agency does not demonstrate adequate performance and timely use of funds, Caltrans may
take appropriate actions, which can include termination of the grant.
6.2 Third Party Contracts
The agreements between a grantee and a sub-applicant/recipient, consultant, or sub-consultant
are often referred to as "third party contracts." An eligible sub-applicant should be identified by
an eligible applicant at the onset of the application. Eligible sub-applicants/recipients may be
added to an application after award with prior Caltrans approval. If a grantee or a sub-recipient is
going to hire a consultant to perform work during the project, then proper procurement
procedures must always be used.
Grantees may use their agency's procurement procedures as long as they comply with the State
Contracting Manual, Chapter 5, the Local Assistance Procedures Manual, Chapter 10, and the
terms of the agreement with Caltrans. In addition, work can only be contracted if it has been
stated in the applicant's Scope of Work and Cost and Schedule. A grantee is fully responsible for
all work performed by its sub-recipient, consultant, or sub-consultant. Caltrans solely enters into a
contract directly with the grantee; therefore, the grantee is responsible to ensure that all third
parties adhere to the same provisions included in the contractual agreement between Caltrans
and the grantee.
All government funded consultant procurement transactions must be conducted using a fair and
competitive procurement process that is consistent with the State Contracting Manual, Chapter 5,9
the Local Assistance Procedures Manual, Chapter 10,10 and the terms of the agreement with
Caltrans. All documentation of third-party contract procurements must be retained, and copies of
9 California State Contracting Manual Volume 1, Chapter 5, 2018,
https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-
Folder/State-Contracting
10 Caltrans Local Assistance Procedures Manual, Chapter 10, 2020,
https://dot.ca.gov/programs/local-assistance/guidelines-and-procedures/local-assistance-
procedures-manual-lapm
County of Fresno
Agreement Number 74A1679
Attachment III
Page 39 of 115
all agreements must be submitted to Caltrans. For more information on third party contracting, visit
the State Contracting Manual and the Local Assistance Procedures Manual Websites.
6.3 Quarterly Reporting
Quarterly Progress Reports (QPR) are required to be submitted for each State FY quarter after the
grant recipient has received a Notice to Proceed letter. The table below illustrates the State FY
timeframes for submitting the QPR to Caltrans district staff.
Quarterly ProgressReport
Quarter 1 Quarter 2 Quarter 3 Quarter
July-September October-December January-March April-June
For MPOs and RTPAs, the progress and expenditure of each awarded grant project must be
included as part of the OWP Quarterly Progress and Expenditure Report. If this method of reporting
is not adequately satisfied, Caltrans staff will require separate quarterly reports for each awarded
grant project.
All other primary grant recipients shall submit progress reports every quarter for each awarded
grant project. Caltrans district staff will provide the brief report form and due dates.
6.4 Integrated Climate Adaptation and Resiliency Program (ICARP)
Case Studies
Caltrans and the Governor's Office of Planning and Research are sharing the lessons learned from
this grant opportunity to inform other existing or new state grant programs. To this end, Climate
Adaptation Planning primary grant recipients will prepare a final case study/write-up upon grant
completion to be included in the ICARP Clearinghouse (described in Appendix A., Pages 70-71),
which was developed to share information, resources, and case studies with local and regional
jurisdictions. Previous case studies can be found on the ICARP Case Study website". These case
studies will be used to develop guidance for adaptation work in the future. Caltrans will share
progress reports with the (CARP Technical Advisory Council at regular intervals.
Climate Adaptation Planning grant recipients are also invited and encouraged to request
technical assistance support from the ICARP program, including bringing key challenges or lessons
learned to the Technical Advisory Council for their input. Caltrans staff will provide (CARP contact
information upon request.
Final Case Study Requirements:
• Include images and GIS files of maps, when applicable
• Emphasize processes or results that can be adapted or replicated for use in multiple
jurisdictions or in various parts of the state
• Document the underserved community's involvement throughout the entire process of the
proposed project and tools used to capture this information
>> ICARP Case Study website: https://resilientca.org/case-studies/
County of Fresno
Agreement Number 74A1679
Attachment III
Page 40 of 115
6.5 Invoicing and Financial Requirements
Pre-Award Audit
The Sustainable Communities grants are available in amounts up to $700,000, Strategic Partnerships
grants are up to $500,000 and Climate Adaptation Planning grants are up to $3,000,000. However,
any awarded grant in excess of$250,000 may require a pre-award audit. The pre-award audit is to
ensure that recipients of State or federal funds maintain adequate financial management systems
prior to receiving the funds. Pre-award audits may be required of new grantees, agencies that
have not recently been audited, agencies that have undergone prior audits with significant
weaknesses or deficiencies in their financial management systems, or those determined to be a
higher risk to Caltrans. If a pre-award audit is needed, the local Caltrans district office will contact
the grantee to facilitate the appropriate action.
Accounting Requirements
Grantees and sub-applicants/recipients are required to maintain an accounting system that
properly records, and segregates incurred project costs and matching funds by line item. The
accounting system of the grantee, including its sub-applicants and subcontractors, must conform
to Generally Accepted Accounting Principles that enable the determination of incurred costs at
interim points of completion and provides support for reimbursement payment vouchers or invoices
sent to or paid by Caltrans. Allowable project costs must comply with 2 Code of Federal
Regulations (CFR), Part 200. It is the grantee's responsibility, in conjunction with Caltrans district
staff, to monitor work and expenses to ensure the project is completed according to the
contracted Scope of Work and Cost and Schedule. Grantees must monitor work and costs to
ensure invoices are submitted on a regular and timely basis (monthly or quarterly as milestones are
completed). Grantees must communicate with their local Caltrans district office to ensure any
issues are addressed early during the project period.
Local Match
All grant project tasks/activities require a grant amount and a local match, except a grant amount
for administrative Tasks 01, 02 is optional. The local match is a financial requirement that
demonstrates the grantee/local agency is vested in the project.
Because the local match is part of the total project cost, the local match can only fund eligible
grant activities. Therefore, grant recipients must fund ineligible activities with funds other than the
local match.
The local match can be all cash, all third-party in-kind contributions, or a combination of the two.
The minimum local match is a percentage of the total project cost (i.e., minimum local match
amount plus the grant amount) and is identified in the Cost and Schedule at the Task level.
Beginning with FY 2021-22, grantees can provide a tapered local match, which allows grantees to
vary the required local match ratio for each task and with every Request for Reimbursement.
Applicants must identify if they will utilize the tapered match on the Cost and Schedule. Grantees
agree to satisfy the total local match amount by the grant expiration date.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 41 of 115
Local Match Sources
• Sustainable Communities Competitive and Technical
Federal toll credits, FHWA PL, and FTA Section 5303, and Sustainable Communities Formula are
ineligible match sources; otherwise, any source of funds may be used if the proposed grant
work is an eligible activity for the local match fund source.
• Sustainable Communities Formula
Federal toll credits are an ineligible match source; otherwise, any source of funds may be used
if the proposed grant work is an eligible activity for the local match fund source. If MPOs are
matching with federal Consolidated Planning Grant (CPG) funds (i.e., FHWA PL or FTA Section
5303), the work must all be eligible. However, federal approval is required as CPG objectives
may differ and must be aligned with Sustainable Communities Formula specific objectives and
23 CFR Part 450 requirements.12
• Climate Adaptation Planning
Federal toll credits, FHWA PL, and FTA Section 5303, and Sustainable Communities Formula are
ineligible match sources; otherwise, any source of funds may be used if the proposed grant
work is an eligible activity for the local match fund source.
Local match is not required for Native American Tribal Governments.
• Strategic Partnerships and Strategic Partnerships-Transit
Any non-federal source of funds may be used if the proposed grant work is an eligible activity
for the local match fund source. If MPOs are matching with Sustainable Communities Formula
funds, the objectives for each grant must be in alignment. Caltrans approval is required.
Cash Match
• Staff time from the primary applicant counts as cash match. Staff time charged to a specific
project that has been funded and or reimbursed, cannot be used to meet the match
requirement for another project.
• Sub-applicant staff time, if reimbursed, is considered cash match. If donating their time, it is
considered in-kind.
• Revenue sources for local cash match can include local sales tax, special bond measures,
private donations, private foundations, etc.
Third-Party In-Kind Match
Third party in-kind contributions are typically goods and services donated from outside the primary
grantee's agency and can be counted towards the minimum local match requirement. Examples
of third-party in-kind contributions is the value of donated:
• Public outreach materials
• Interpreter Services
• Facilities
• Equipment
• Advertising
• Student volunteers and other stakeholder staff time
• Other goods and services
12 Title 23, Code of Federal Regulations, Part 450,
https://www.govinfo.gov/content/pkg/CFR-2004-title23-volt/pdf/CFR-2004-title23-vol1-part450.pdf
County of Fresno
Agreement Number 74A1679
Attachment III
Page 42 of 115
The Third-Party In-Kind Valuation Plan is required to itemize and place value on donated goods and
services. It must be submitted to Caltrans for approval only if the grant application is awarded.
The Third-Party In-Kind Valuation Plan Checklist and Template can be found in Appendix B.
In addition:
• The value of third-party in-kind contributions must be directly benefiting and specifically
identifiable to the project.
• Minimum wage standards for student workers or Caltrans pay rates for equal-level volunteers
are acceptable base values of volunteer time.
• Third-party in-kind contribution information must be identified on the Grant Application Cover
Sheet, the Cost and Schedule, and the project specific Work Element in the OWP (if
applicable).
Minimum Local Match Requirements
Applicants/grantees will be held responsible for any local commitments above the minimum
requirement included in the grant application and will be made part of the grant agreement with
Caltrans. Once the agreement is executed, any decrease to local match commitments above
the minimum required amount will require Caltrans approval through an amendment. The
example shown in the following table illustrates the minimum local match requirement based on a
grant request of$300,000. Applicants must use the Local Match Calculator13 to ensure the correct
amounts are reflected on the Grant Application Cover Sheet and the Cost and Schedule.
Minimum Local Match Requirements(Percentage of Total Project Cost)
Grant Program Grant Request Local Match Total Project Cost
Sustainable Communities,
Climate Adaptation 88.53% 11.47%* 100%
Planning, and Strategic Example:$38,868 Example:$338,868
Partnerships-Transit Example: $300,000
80% 20% 100%
Strategic Partnerships
Example:$300,000 Example:$75,000 Example:$375,000
*Climate Adaptation Planning local match is not required for Native American Tribal Governments.
Indirect and Direct Costs
Direct costs are those costs that can be identified specifically with a particular final cost objective,
such as a state award, or other internally or externally funded activity, or that can be directly
assigned to such activities relatively easily with a high degree of accuracy. Costs incurred for the
same purpose in like circumstances must be treated consistently as either direct or indirect costs,
also known as facilities and administrative costs or overhead costs.
Indirect Costs are costs that are incurred for a common or joint purpose. These costs benefit more
than one cost objective and cannot be readily identified with a particular final cost objective.
13 Local Match Calculator posted on-line at (will download as MS Excel spreadsheet):
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/regional-
and-community-planning/sustainable-transportation-planning-grants
County of Fresno
Agreement Number 74A1679
Attachment III
Page 43 of 115
Reproduction costs, computer purchase, and office supplies are considered indirect costs, unless
they are tied to a specific task or activity then they are considered direct costs.
Indirect Cost Allocation Plan/Indirect Cost Rate Proposal
If a grantee, including sub-recipients and third-party
contractors/consultants, are seeking reimbursement of
indirect costs, they must submit an Indirect Cost
Allocation Plan (ICAP)or an Indirect Cost Rate Proposal
(ICRP) to Caltrans. Submissions should be sent to IMPORTANT NOTE
Caltrans Internal Audits Office (CIAO) or Independent
Office of Audits and Investigations (IOAI). Applications must inclu•"
- estimated . - cost
CIAO is responsible for the review and approval of • _ • the Cost • •
government entities and non-profits ICAP submissions. Schedule.
IOAI is responsible for the review and approval of for
profit (Consultant) ICAP submissions. Consultants submit
their ICAPs only when they are initially included in the
contract and not on an annual basis.
An ICAP or ICRP must be prepared and submitted
yearly in accordance with 2 CFR, Part 200. Indirect costs may be sought for reimbursement only
after the grantee has received ICAP/ICRP approval from CIAO. For guidance on the ICAP/ICRP
submission process, visit Caltrans Internal Audit Office14 and the Caltrans LAPM Chapter 5
Accounting/ Invoicing. 15
Most Common Types of Indirect Cost Rates
The following are the most common types of Indirect Cost Rates:
• Fixed Rate
• Final Rate
• De Minimis Rate
• Safe Harbor Rate
Changes to the De Minimis Rate are outlined in the revised 2 CFR Part 200.414(f)16 that became
effective November 12, 2020.
Applications must include the estimated indirect cost rate on the Cost and Schedule.
Travel Expenses
Grantees may be eligible to claim travel expenses if they have been approved in the Scope of
Work and Cost and Schedule. Travel expenses and per diem rates are not to exceed the rate
specified by the State of California Department of Personnel Administration for similar employees
(i.e., non-represented employees). Any request for reimbursement that exceeds the State rates will
14 Caltrans Internal Audits Office, ICAP/ICRP Submission Process, 2022,
https://dot.ca.gov/programs/audits/submission-review-main
15 Caltrans Local Assistance Procedures Manual Chapter 5, 2020,
https://dot.ca.gov/-/media/dot-media/programs/local-assistance/documents/lapm/ch05.pdf
16 Electronic Code of Federal Regulations, 2 Code of Federal Regulations, Part 200.414(f), 2020,
https://www.ecfr.gov/cgi-bin/text-idx?node=se2.1.200_1414&rgn=div8
County of Fresno
Agreement Number 74A1679
Attachment III
Page 44 of 115
be denied. The grantee is responsible for paying beyond the State rates and cannot use the local
match because it is an ineligible activity.
For more information on eligible travel expenses, visit the Caltrans Travel Guide Website. 17
Requests for Reimbursements
• Grant payments are made only as reimbursements.
• Grant reimbursements will be based on actual allowable incurred costs.
• Grant costs will be reimbursed if incurred on or after the start date and the issuance of the
Notice to Proceed and before the expiration date.
• Request for Reimbursements (RFRs) must be submitted at least quarterly, but no more
frequently than monthly.
• A one-time, lump sum invoice or RFR for the entire grant is not allowed.
• Grantees must pay sub-recipients and subcontractors prior to submitting an RFR to Caltrans.
• Incomplete or inaccurate RFRs will be returned for correction.
• An accounting management system generated report must accompany all RFRs.
• Refer to Chapter 9.2 to determine final RFR dates
• When requesting reimbursement of indirect costs, the following items are required as part of
the submitted RFR package:
o An approved ICAP/ICRP rate must be on file for the FY in which the costs occurred.
o A financial management system report that segregates direct/indirect costs by fund
source.
o CAP support document spreadsheet that identifies direct charges and rate applied to
those charges.
6.6 Non-Discrimination Requirements
Title VI Non-Discrimination Requirement
The FHWA and the FTA each have requirements that recipients of Metropolitan Planning federal
funds must demonstrate continued compliance with Title VI. Compliance with Title VI includes
conducting meetings in a fair and reasonable manner that are open to all members of a
community. Compliance reflects not only the law but is also a good policy that builds the kind of
trust and information sharing upon which successful planning is done. Even where a city or county
may not be receiving federal funding for transportation, the Civil Rights Restoration Act of 1987 also
obligates that a city or county comply with Title VI, if it receives any other federal funding for any
program. Refer to the Caltrans Title VI website1$ for more information.
Disadvantaged Business Enterprises
Successful grant applicants are expected to market contracting opportunities to all small
businesses, including DBEs and Disabled Veteran Business Enterprises.
17 Caltrans Travel Guide, 2020, https://dot.ca.gov/programs/accounting/travel-guide
18 Caltrans, Title IV of the Civil Rights Act of 1964, 2020,
https://dot.ca.gov/programs/civil-rights/title-vi
County of Fresno
Agreement Number 74A1679
Attachment III
Page 45 of 115
Grant recipients of federal funds are required to report any contracting opportunities that may
involve DBE participation. DBE reporting is required twice a year: April 1 and October 1. For details
about DBE requirements, visit the Office of Regional Planning website.19
6.7 Final Product
All final reports funded through the Sustainable Transportation Planning Grant Program shall credit
the FHWA, FTA, or Caltrans' financial participation on the cover or title page. An Americans with
Disabilities Act of 1994 (ADA)-accessible electronic copy of all final reports shall be forwarded to
the Caltrans district office responsible for the administration and oversight of the grant. There are
resources to assist with development of ADA compliant documents.20
Any technologies or inventions that may result from the use of these grants are in the public
domain and may not be copyrighted, sold, or used exclusively by any business, organization, or
agency. Caltrans reserves a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use and to authorize others to use for public purposes.
Applicants should thoughtfully develop the project title. Once a Caltrans grant agreement is
executed, changes to the original grant project title are not allowed. Grantees may use an "Also
Known As" (AKA), but both the AKA and the original title must be included in the final product.
Grantees must submit their final product with the final RFR to Caltrans for approval and
reimbursement. Grantees will not be reimbursed for activities that are not completed, and the
activity budget must be left unexpended.
6.8 Project Close-Out Survey
Once awarded grant projects are completed, grantees will complete a close-out survey to
describe the successes and challenges of their project. The survey will give the opportunity to (1)
highlight successes and obstacles in project implementation of the concepts identified by the
planning process, (2) identify best practices in transportation planning, with an emphasis in public
engagement, and (3) identify studies/plans that have been or will be funded for continued project
development. Information from the survey will be compiled into a report to illustrate the value of
the grant program and inform planning practitioners in their planning efforts. Caltrans' goal is to
provide transparency and accountability for the program, as well as to use the survey feedback to
better serve future grant applicants.
19 Office of Regional Planning, Disadvantaged Business Enterprise,
https://dot.ca.gov/programs/civil-rights/dbe
20 State of California Accessibility Website: https://www.ca.gov/accessibility/
California Department of Rehabilitation Accessibility Website:
https://www.dor.ca.gov/Home/Accessibility
MS Office Support Video: https://support.office.com/en-us/article/video-check-the-accessibility-of-
your-document-9d660cba-1 fcd-45ad-a9d 1-c4f4b5eb5b7d
County of Fresno
Agreement Number 74A1679
Attachment III
Page 46 of 115
6.9 California Public Records Act
All applications are subject to the California Public Records Act of 196821. As such, applicants may
be contacted by anyone who requests their grant application. While Caltrans is obligated to share
applications at any time, awarded applicants should avoid a potential conflict of interest when
contacted by consultants who may inquire about the grant-funded project and not give the
consultant an unfair advantage for the consultant procurement process.
21 Leg info, California Government Code, Sections 6250- 6270.7,
https://Ieginfo.legislature.ca.gov/faces/codes_displayText.xhtml?division=7.&chapter=3.5.&IawCod
e=GOV&title=l.&article=1.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 47 of 115
7. APPLICATION SUBMITTAL PROCESS
The Sustainable Transportation Planning Grant Program is highly competitive. This section provides
applicants with supplemental information as well as details on required documents that must
accompany an application at the time of submittal. All applicants are strongly encouraged to
adhere to these requirements in order to score competitively during the application evaluation
process.
7.1 Applicant Eligibility
Primary applicants must have statutory authority to conduct transportation/transit planning for their
jurisdiction. Generally, the local and regional agencies have this specific authority. Native
American Tribal Governments must be Federally recognized to be eligible. Refer to the public
entity's bylaws to find this information.
7.2 Early Coordination and Technical Assistance for Primary
Applicants
Sub-applicants are encouraged to work far in advance of the application deadline with the
appropriate primary applicant to coordinate application development. It is also beneficial for
sub-applicants to be informed of the appropriate primary applicant process and schedule, as they
may differ slightly from those of Caltrans. RTPAs residing within MPO boundaries should also
coordinate application development with the MPO, as it is critical to ensure that proposed studies
align with the RTP SCS/APS for the entire MPO region and do not duplicate efforts being applied for
or already awarded to the MPO.
Caltrans district staff (See Appendix D) are available during the application period to answer
questions and help interested groups complete their applications.
For questions specific to the Grant Application Guide, applicants are also welcomed to contact:
Grant Management Branch
Caltrans Division of Transportation Planning
Office of Regional and Community Planning
Email: Regional.Planning.Grants@dot.ca.gov
Julia Biggar, Climate Change Branch Chief
Caltrans Division of Transportation Planning
Office of Air Quality and Climate Change
Email:Julia.Biggar@dot.ca.gov
- Paul McDougall
Department of Housing and Community Development
_ Email: Paul.McDougall@hcd.ca.gov
County of Fresno
Agreement Number 74A1679
Attachment III
Page 48 of 115
7.3 Application Submittal Instructions
The Grant Application Guide, Application forms, and required templates are available on the
Caltrans Sustainable Transportation Planning Grant Program website, at:
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/regional-
and-community-planning/sustainable-transportation-planning-grants
• All grant application packages are required to be submitted via Smartsheet
• Smartsheet features work better with Google Chrome browser
• Smartsheet progress cannot be saved. To avoid issues, follow these instructions:
1. Complete the Application Cover Sheet in MS Word
2. Copy and paste the Application Cover Sheet fields into the Smartsheet form
3. Have the PDF attachment ready to upload into the Smartsheet form
• An agency may only submit one application package per Smartsheet submittal.
• An application cannot be submitted to more than one grant category.
• The required items outlined on the Grant Application Checklist in Appendix B must be
submitted as a single PDF document (not to exceed 25MB); if awarded, original formats will
be requested.
• All application documents must list the applicant's legal name.
• A confirmation of receipt can be sent via Smartsheet if the applicant checks the box to
receive a copy of the submittal.
Submit applications via Smartsheet Form no later than
THURSDAY, JANUARY 18, 2024 BY 5:00 P.M.
Hard copies will not be accepted and late applications will
not be reviewed.
Caltrans anticipated award announcements: Summer 2024
Caltrans district staff are available during the application period to answer
questions and help interested groups complete their applications. Refer to
Appendix D. Caltrans District Contact List for contact information.
Download the latest version of Adobe Reader DC 8 to complete the application
form. This version of Adobe is available free of charge.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 49 of 115
7.4 Application Supplemental Documentation
The following documents are not required, but enhance the overall application and typically result
in a more competitive application during the evaluation process:
Letters of Support
If submitted, letters of support must be included with the Thefollowing documents
application package. Letters received separate from are • required, •
ut
the application package may not be considered. The enhance _ overall
letters should be addressed to the applicant. Such
letters can come from community-based organizations, application typically
re
local governments, regional governments, Nativelt ' '
American Tribal governments, service agencies, and competitive application
elected officials. during the evaluation
Graphics • •
Clearly labeled photographs, maps, planning diagrams, 0 Letters of • •
rt
land use or design illustrations, or other relevant graphic 0 Graphics
representations of the proposed project area convey 0 Safety • •
existing conditions and help to further explain the need 0 Travel ••- Data
for the grant and the priority of the proposed planning 0 Other Data
project with respect to community need. Please ensure
that graphics include a text description to provide
context.
Safety Data
Statistical data such as pedestrian-vehicle injuries/crashes or fatalities resulting from lack of safe
infrastructure, or other road conditions that contribute to possible injuries. This information may be
obtained from police reports, transit agencies, National Highway Traffic Administration, or the
Governor's Highway Safety Association.
Travel Mode Data
Data on mode share, commute patterns, accessibility for low-income and underserved
populations, access to job centers, or other data to show the need and potential for mode shift to
non-auto transportation modes.
Other Data
As applicable, to indicate the need and potential for reducing VMT and GHG, where available.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 50 of 115
8. APPLICATION REVIEW PROCESS
8.1 Two-Tiered Application Review Process
This chapter provides a brief overview of the grant application review process. Grant application
evaluation is a two-tiered process that consists of:
• Caltrans District Review and Evaluation
• Caltrans Headquarters (HQ) Interagency Review Committees Evaluation
Caltrans district staff conducts the first-level review of all applications for content, submission of
proper documentation, overall relationship to regional and local planning efforts, and documents
their evaluations. Caltrans district staff scores, prioritizes, and recommends the most highly ranked
Sustainable Communities and all Strategic Partnerships applications for the next level of review with
the Interagency Review Committees. Grant applications from Native American Tribal
Governments, Transit Agencies, and proposed projects spanning multiple Caltrans districts or
projects having a statewide significance, may also move on directly from Caltrans districts to HQ
for review.
The HQ Interagency Review Committees conduct the second-level review and comprise staff from
Caltrans HQ, the Federal Highway Administration, the Federal Transit Administration, the California
Department of Housing and Community Development, the California Department of Public Health,
the Governor's Office of Planning and Research, the Strategic Growth Council, and the California
Air Resources. Caltrans HQ also coordinates with internal specialists, depending on the grant
application subject matter, to provide high-level reviews of the proposed project to avoid funding
duplicative efforts or efforts that are not supportive of State planning efforts. The committees for
each grant category convene to develop funding recommendations that are approved by every
level of Caltrans management and the California State Transportation Agency.
8.2 Application Evaluation/Scoring Process
Grant applications that address every aspect of the grant specific objectives will score higher
overall. Caltrans has diverse applicants and project types, which makes it difficult to use a one-size
fits all scoring rubric that would not unintentionally put some applicant/project types at a
disadvantage. Therefore, applications will be scored based on how well they are able to describe
the project,justify need, incorporate the grant specific objectives, and develop a Scope of Work
and Cost and Schedule, all in accordance with this grant guide, samples and checklists provided,
as applicable and appropriate for the applicant and project type. Once the grant review
committees evaluate, rank, and select the best applications for grant funding, final
recommendations are presented to Caltrans management and California State Transportation
Agency for approval.
8.3 Past Performance Award Considerations
Previous Caltrans transportation planning grantee performance will be considered during the
evaluation process. Applicants with a history of inadequate performance and/or unresolved past
grant performance issues may be at a competitive disadvantage in the application review
process. Past performance issues could include the following:
• Poor grant project management
• Lack of communication/coordination with Caltrans
• Failure to achieve grant project milestones
• Untimely invoice submittals
County of Fresno
Agreement Number 74A1679
Attachment III
Page 51 of 115
• Excessive balances and consistently relinquish transportation funds administered by Caltrans
Planning
• Unresolved audit issues or findings
• Overall poor quality of the final grant product
• Failure to satisfy the required state and federal planning requirements including submittal and
administration of OWPs, RTPs, and Transportation Improvement Programs
If an agency does not demonstrate adequate performance and timely use of funds, Caltrans may
take appropriate actions,which can include denial of extenuating circumstance time extension
requests and termination of the grant.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 52 of 115
9. APPLICATION AWARD PROCESS
9.1 Award and Non-Award
Successful grant applicants will receive an award letter via email. A list of award and non-
awarded grants will be posted to the Caltrans Sustainable Transportation Planning Grant Program
website.
Caltrans Sustainable Transportation Planning Grant Program Website:
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/regional-
and-community-planning/sustainable-transportation-planning-grants
Conditional Award Teleconferences
Each grantee will receive a Conditional Award Letter that outlines the grant project cost, important
expiration and final invoice dates.
Caltrans district staff will schedule individual teleconferences to provide the specific and general
conditions of grant acceptance that are necessary to accept grant funding, including any
revisions to the grant application, Scope of Work and Cost and Schedule. Conditions may include
revisions to the project Scope of Work to bolster public participation, consider land use and
housing, and to coordinate with local housing and community development departments and
health departments. Awardees are required to submit all supporting materials and a signed
agreement or risk forfeiting the grant award.
Non-Award Teleconferences
Unsuccessful grant applicants are encouraged to request a debriefing from Caltrans. Applicants
typically receive specific comments from the District/Interagency Review Committee on how to
improve applications to re-apply in a future grant cycle. If the application advanced to the
second-level review, HQ provides the Interagency Review Committee score, as well as how close
the application was relative to the cut-off score for available grant funding. Applicants sometimes
apply two or three times before they are successful due to the competitiveness of the grant
program.
9.2 Contracting with Caltrans
All awarded grant funds must be under an executed agreement with Caltrans during the State FY
2024-25. The project start date depends on the method of contracting with Caltrans.
MPOs and Rural RTPAs
All MPOs/RTPAs with a current Master Fund Transfer Agreement (MFTA) must have the entire grant
award and local match programmed in the FY 2024-25 OWP within 90-days of receiving the signed
FY 2023-24 reconciliation letter. Due to the competitiveness of this grant program, failure to
program funds may result in forfeiture of grant funds. MPOs/RTPAs should include a place-holder
Work Element in the Draft FY 2024-25 OWP and satisfy specific grant conditions before the first FY
2024-25 OWP amendment. MPO/RTPAs can anticipate starting their projects in November 2024,
after the OWP amendment is processed and Caltrans issues a formal Notice to Proceed.
Non-MPOs/RTPAs
Grantees that do not have a current MFTA with the Caltrans Office of Regional and Community
Planning (i.e., cities, counties, transit agencies, Tribal Governments), Caltrans will contract directly
with the primary grantees through the Restricted Grant Agreement (RGA) process. For grantees
County of Fresno
Agreement Number 74A1679
Attachment III
Page 53 of 115
that undergo the RGA contracting process, work may begin as early as November 2024, assuming
the grantee has received a fully executed contract and Caltrans district staff send a formal Notice
to Proceed which allows grantees to begin work.
Estimated Project Start/Expiration Dates
It is important for applicants to reflect the estimated project start date in the Scope of Work and
Cost and Schedule. Project Timeline constraints for both methods of contracting with Caltrans are
provided below. Grantees must consider these dates when developing the Scope of Work and
Cost and Schedule:
Master - Project - (MPOs/RTPAs Only)
• - •- • Anticipated start date
• Grant project end/expiration date
• Reimbursable work must be completed
• Grant extensions are only allowed for extenuating circumstances and may
require a formal Overall Work Program (OWP, amendment
• All Final Request for Reimbursements for must be submitted no later than 60
days after the end of the fiscal year to coincide with the submission of the
OWP Final Expenditure Report.
AgreementRestricted Grant - - • -•
November • Anticipated start date
• Grant project end/expiration date
• Reimbursable work must be completed
• Grant extensions are only allowed for extenuating circumstances and require a
formal amendment.
• Final Request for Reimbursements and final products must be submitted to
• Caltrans for approval and reimbursement. This allows Caltrans sufficient time to
comply with the State Controller's Office payment requirements.
Native American Tribal Governments
Native American Tribal Governments have the following options for contracting with Caltrans:
(1) Contracting with Tribes Directly-The authority Caltrans uses to contract with tribes directly
comes from California Streets and Highways Code section 94. Caltrans requires tribes to
provide a limited waiver of sovereign immunity that is very specifically limited in scope and in
time to only apply to the grant contract itself (and to any possible audits). The RGA boilerplate
template for Native American Tribal Governments is available upon request to help weigh the
options for contracting with Caltrans.
(2) Partnering with a Regional Agency-Another mechanism for contracting with Caltrans is to
collaborate with an MPO or RTPA. Caltrans can pass through grant funding to tribes for
County of Fresno
Agreement Number 74A1679
Attachment III
Page 54 of 115
planning projects where options or time are limited. This option uses the three-part contract,
MFTA/OWP/OWPA, and is usually the quickest option to allow planning projects to get started.
(3) Transferring Funds Pursuant to 23 U.S.C. 202(a)(9)-Section 202(a)(9) of title 23, United States
Code encourages cooperation between States and Tribes by allowing any funds received from
a State, county, or local government to be credited to appropriations available for the Tribal
Transportation Program (TTP). One potential source of such funding is funds apportioned or
allocated to a State under title 23. Section 104(f)(3) allows the Secretary of Transportation to, at
the request of a State, transfer among States, or to the FHWA, funds that have been so
apportioned or allocated. This provision, used in conjunction with the authority under 23 U.S.C.
209(a)(9), allows State funds to be transferred to FHWA, which in turn would provide the funds
to the specified Tribe.
For more information visit the FHWA website.22
Caltrans has successfully used the federal Section 202(a)(9) process to transfer Sustainable
Communities grant funds to a Native American Tribal Government. In order to use this transfer
process, an agreement would need to be in place with the FHWA or the Bureau of Indian
Affairs, the Tribe, and the State that clearly identifies the project and the roles and
responsibilities of all parties. Each interagency fund transfer includes 1) a fund transfer template
and 2) an addendum lining out the specifics of the terms. This option requires involvement and
approval by Caltrans Legal and the funds must be used for the intended purpose of the
awarded Sustainable Communities grant.
22 Federal Highway Administration, Office of Tribal Transportation , 2020
https://flh.fhwa.dot.gov/programs/ttp/documents/Funds-Transfer-Procedures-Pursuant-to-23-
U.S.C.202%28a%29%289%29.pdf
County of Fresno
Agreement Number 74A1679
Attachment III
Page 55 of 115
APPENDICES
County of Fresno
Agreement Number 74A1679
Attachment III
Page 56 of 115
APPENDIX A. GUIDANCE, TOOLS, AND RESOURCES FOR
PREPARING A GRANT APPLICATION
Grant Program Considerations
The Grant Application Guide incorporates guidance from many sources. The following links are
provided to assist applicants in preparing a competitive grant application consistent with the grant
program, specific objectives, and the Grant Program Considerations:
• Caltrans Strategic Plan
• California Transportation Plan (CTP) 2050
• Modal Plans that Support the CTP
o Interregional Transportation Strategic Plan
o California Freight Mobility Plan
o California State Rail Plan
o California State Bicycle and Pedestrian Plan
o Statewide Transit Strategic Plan
o California Aviation System Plan
• Title VI and Environmental Justice
• Climate Action Plan for Transportation Infrastructure
• California Climate Adaptation Strategy
• Master Plan for Aging
Caltrans Strategic Plan
The purpose of the Strategic Plan is to be a roadmap of Caltrans' role, expectations, and
operations as we meet the challenges of modernizing Caltrans into a world-class Department of
Transportation. The tools we use to implement this Plan are performance management,
transparency, accountability, sustainability, and innovation. The Plan serves a number of functions:
• Provides clear direction for meeting statewide objectives;
• Creates and deepens strategic partnerships; and
• Provides performance measures that monitor success
https://dot.ca.gov/-/media/dot-media/programs/risk-strategic-management/documents/sp-2020-
16p-web-a 1 1 y.pdf
California Transportation Plan 2050
The CTP 2050 is the State's statutorily fiscally unconstrained long-range transportation roadmap for
positive change that:
• Provides a unifying and foundational policy framework for making effective, transparent,
and transformational transportation decisions in California
• Addresses the varied transportation needs of urban, suburban, rural, and Tribal communities
• Emphasizes implementation and identifies a timeline, roles, and responsibilities for each plan
recommendation.
The CTP does not contain projects, but policies and strategies required to close the gap between
what the regional transportation plans (RTP) aim to achieve and how much more is required to
meet 2050 goals. Competitive applications will discuss how proposed projects will assist in
achieving the CTP 2050.
https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/ctp-2050-
v3-a 11 y.pdf
County of Fresno
Agreement Number 74A1679
Attachment III
Page 57 of 115
Modal Plans that Support the California Transportation Plan
The CTP is the umbrella plan that informs and pulls together the State's long-range modal plans,
described below, to envision the future system:
Interregional Transportation Strategic Plan (ITSP)
A Caltrans document that provides guidance for the identification and prioritization of interregional
transportation improvements to be funded in the Interregional Transportation Improvement
Program (ITIP). The ITSP analyzes the entire interregional transportation system including highways
and rail. While the ITSP informs the ITIP, the purpose of the plan is to be a guiding document for all
investment in the interregional transportation system regardless of funding source.
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/multi-
modal-system-planning
California Freight Mobility Plan
A statewide, long-range plan for California's freight transportation system. Developed in
collaboration with our partners, the California Freight Mobility Plan (CFMP) was developed by the
California State Transportation Agency (CaISTA) and Caltrans in consultation with the California
Freight Advisory Committee.
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/strategic-
freight-planning
California State Rail Plan
A statewide plan that provides a framework for planning and implementing California's rail
network for the next 20 years and beyond. The Rail Plan is a strategic plan with operating and
capital investment strategies that will lead to a coordinated, statewide travel system.
https://dot.ca.gov/programs/rail-and-mass-transportation/california-state-rail-plan
California State Bicycle and Pedestrian Plan
"Toward an Active California," California's first statewide plan that lays out the policies and actions
that Caltrans and its partner agencies will take to achieve the Department's ambitious statewide
goals to double walking and triple bicycling trips by 2020.
https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/f0020350-
activeca-final-plan-2017-05-18-a 11 y.pdf
Statewide Transit Strategic Plan
The plan allows the State to prepare for the expanding landscape of personal mobility choices and
the integration of urban and regional transit systems with the California High Speed Rail project.
The Statewide Transit Strategic Plan highlights a sustainable transportation system that supports the
outcomes of the CTP, the California State Rail Plan, and the California State Bicycle and Pedestrian
Plan.
https://dot.ca.gov/programs/rail-and-mass-transportation/statewide-transit-strategic-plan
County of Fresno
Agreement Number 74A1679
Attachment III
Page 58 of 115
California Aviation System Plan
A multi-element plan prepared by Caltrans with the goal of developing and preserving the system
of publicly owned, public-use airports and to promote the development of a safe, efficient, and
sustainable air transportation system that meets the integrated mobility needs of the state of
California.
https://dot.ca.gov/programs/aeronautics/california-aviation-system-plan
Title VI and Environmental Justice
Title VI of the U.S. Civil Rights Act prohibits discrimination on the basis of race, color, or national
origin in programs or activities receiving federal financial assistance. A similar prohibition applies to
recipients of state funds under California Government Code section 11135,which prohibits
discrimination on the basis of race, color or national origin, as well as ethnic group identification,
religion, age, sex, sexual orientation, genetic information, or disability. Title VI specifically provides
the following:
No person in the United States shall, on the ground of race, color, national origin, religion,
sex, age, or disability be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving financial assistance
from the Federal government.
https://dot.ca.gov/programs/civil-rights/title-vi
The following tools are provided to assist grant applicants with integrating environmental justice in
their proposed activities:
EJSCREEN: Environmental Justice Screenina and Manning Tool
EJSCREEN, developed by the United States Environmental Protection Agency, geospatially displays
public health and environmental data and allows users to compare local data against state and
national averages.
https://www.epa.gov/ejscreen
Environmental Justice Agency Assessment 2020
The California Environmental Justice Alliance completed the fifth Environmental Justice Agency
Assessment, the only one in the nation to formally examine how state agencies develop,
implement, and monitor environmentally related policies that particularly impact low-income
communities and communities of color. The assessments in this report are made in the spirit of
holding state agencies and elected officials accountable to the public, and to provide guidance
on how they can make their work more equitable.
https://caleja.org/wp-content/uploads/2021/07/CEJA-Agency-Assessment-062021-FINAL-WEB.pdf
County of Fresno
Agreement Number 74A1679
Attachment III
Page 59 of 115
Climate Action Plan for Transportation Infrastructure
The Climate Action Plan for Transportation Infrastructure (CAPTI) details how the state recommends
investing billions of discretionary transportation dollars annually to aggressively combat and adapt
to climate change while supporting public health, safety and equity. CAPTI builds on executive
orders signed by Governor Gavin Newsom in 2019 and 2020 targeted at reducing greenhouse gas
(GHG) emissions in transportation, which account for more than 40 percent of all emissions, to
reach the state's ambitious climate goals.
https://calsta.ca.gov/-/media/calsta-media/documents/capti-july-2021-a 1 1 y.pdf
California Climate Adaptation Strategy
The California Climate Adaptation Strategy, mandated by Assembly Bill 1482 (Gordon, 2015), links
the state's existing and planned climate adaptation efforts, showing how they fit together to
achieve California's six climate resilience priorities. The Strategy is organized around outcome-
based priorities, enabling a coordinated, integrated approach to building climate resilience. The
Strategy shows how the state's efforts fit together to deliver on six priorities for climate resilience
action in California: Strengthen Protections for Climate Vulnerable Communities; Bolster Public
Health and Safety to Protect Against Increasing Climate Risks; Make Decisions Based on the Best
Available Climate Science; Build a Climate Resilient Economy; Accelerate Nature-Based Climate
Solutions and Strengthen Climate Resilience of Natural Systems; Partner and Collaborate to
Leverage Resources.
https://www.climateresilience.ca.gov/
Master Plan for Aging
The Master Plan for Aging is a blueprint for aging across the lifespan and outlines five goals and
twenty-three strategies to build a California for All Ages by 2030. It also includes a Data Dashboard
for Aging to measure progress and a Local Playbook to drive partnerships that will assist in meeting
the goals of the Master Plan.
https://mpa.aging.ca.gov/
Resources to Advance Grant Specific Objectives
Applicants must demonstrate how the project fits every aspect of the Grant Specific Objective, as
appropriate for the applicant and project type. The following resources are provided in this
section:
• Multimodal System Planning
• Advance Transportation Related GHG Reduction Project Types/Strategies
• Addressing the Needs of Underserved Communities
• Public Health Resources
• Active Community Engagement
• Integrated Housing, Land Use, and Transportation Planning
• Promote the Region's RTP SCS/APS, State Planning Priorities, and Climate Adaptation
Goals
• Climate Ready Transportation and Climate Adaptation Planning
County of Fresno
Agreement Number 74A1679
Attachment III
Page 60 of 115
Multimodal System Planning
The following guidance documents can be used in the development of proposed corridor
plans/studies, freight plans/studies, and other multimodal system planning documents.
Comprehensive Multimodal Corridor Plan Guidelines
The California Transportation Commission developed the Comprehensive Multimodal Corridor Plan
Guidelines (plan guidelines) to provide guidance to eligible Solutions for Congested Corridors
Program applicants regarding the statutory requirements for comprehensive corridor plans utilized
by agencies to apply for funding through the Congested Corridors Program. Applicants proposing
to develop a comprehensive corridor plan are encouraged to review the plan guidelines to ensure
their application and final product would align with and compete well for the Solutions for
Congested Corridors Program.
https://catc.ca.gov/programs/sb1/solutions-for-congested-corridors-program/comprehensive-
multimodal-corridor-plan-guidelines
Caltrans Corridor Planning Process Guide
The Caltrans Division of Transportation Planning prepared the Corridor Planning Process Guide
(Guide) for use in preparing corridor planning documents. This Guide establishes a comprehensive
planning approach through desired protocols and procedures to identify and implement
multimodal transportation needs. It is neither intended as nor does it establish, a legal standard for
these functions.
https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/system-
planning/systemplanning/corridor-planning-process-guide-april-2022-a 1 1 y.pdf
Planning for Operations Strategic Work Plan
The Planning for Operations Strategic Work Plan is a statewide framework for multimodal system
management planning, aims to identify the specific steps needed to implement multimodal system
management planning at Caltrans and prioritize implementation actions.
https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/system-
planning/systemplanning/caltrans-poops-strategic-work-plan-2018-a 11 y.pdf
Caltrans Climate Change Emphasis Area Guide for Corridor Planning
Consideration of climate change adaptation and mitigation must be included in the corridor
planning process. This guidance was developed to describe how to address climate risk in the
context of the Caltrans Corridor Planning Process Guide's 8 steps process.
https://dot.ca.gov/-/media/dot-media/programs/transportation-
planning/documents/cc-ea-guide-for-corridor-planning-march202O-a 11 y.pdf
Active Transportation Emphasis Area Guidance
Active Transportation is one of several distinct emphasis areas to be considered in corridor plan
analysis. Caltrans Active Transportation guidance has one goal-to provide corridor planners with
a framework to assess and analyze the variety of Active Transportation issues that can be
addressed in Corridor Plans. As the "Eight Step" process will be required to develop Corridor Plans,
this Active Transportation Emphasis Area (EA) Guidance is based upon those eight steps.
https://dot.ca.gov/-/media/dot-media/programs/transportation-planning/documents/active-
transportation-complete-streets/20220131 active-transportation-emphasis-area-guidance-final-
version-v7a 1 1 y.pdf
County of Fresno
Agreement Number 74A1679
Attachment III
Page 61 of 115
Advance Transportation Related GHG Reduction Project Types/Strategies
CARB 2017 Climate Change Scoping Plan, Appendix C
The California Air Resources Board (CARB) adopted the 2017 Climate Change Scoping Plan
Update which includes Appendix C, Vibrant Communities and Landscapes-A Vision for California
in 2050, to guide how the State develops communities, preserves and protects its landscapes, and
ensures that all Californians have equitable access to housing, health care,jobs, and opportunity.
Competitive Sustainable Communities grant applications will demonstrate a linkage to this land use
vision.
The CARB 2017 Climate Change Scoping Plan (Appendix C) also includes Potential State-Level
Strategies to Advance Sustainable, Equitable Communities and Reduce Vehicle Miles of Travel
(VMT) which outlines a list of potential additional strategies that the State could pursue to help
achieve further VMT reduction, support local and regional actions already underway, and
advance multiple additional goals.
While this document is intended to guide State-level actions, many of the strategies can also be
implemented at a regional and local level. Sustainable Communities grant applicants are
encouraged to explore these strategies and apply them, as appropriate, to proposed planning
projects.
CARB 2017 Climate Change Scoping Plan, Appendix C:
https://ww2.arb.ca.gov/sites/default/files/classic//cc/scopingplan/2030sp_appc_vmt_final.pdf
For current CARB activities and future updates on Scoping Plan efforts, visit:
https://ww2.arb.ca.gov/our-work/programs/ab-32-climate-change-scoping-plan
Senate Bill 375
The Sustainable Communities and Climate Protection Act (SB 375) was signed in 2008. It supports
the State's climate goals by helping reduce greenhouse gas emissions through coordinated
transportation, housing, and land use planning.
Under the Sustainable Communities Act, the California Air Resources Board (CARB) sets regional
targets for greenhouse gas emissions reductions from passenger vehicle use. CARB set targets for
2020 and 2035 for each of the 18 MPO regions.
Each of the MPO regions must prepare a Sustainable Communities Strategy/Alternative Planning
Strategy (SCS/APS), as an integral part of its regional transportation plan, that contains land use,
housing, and transportation strategies that, if implemented, would allow the region to meet CARB's
targets. Once the SCS/APS is adopted by the MPO, CARB must review the adopted SCS/APS to
accept or reject the MPO's determination that the SCS/APS, if implemented, would meet the
targets.
Sustainable Communities grant applicants,where applicable, should explore their regions
Sustainable Communities Strategy/Alternative Planning Strategy, and apply them, as appropriate,
to proposed planning projects.
CARB SCS/APS Evaluations: https://ww2.arb.ca.gov/our-work/programs/sustainable-communities-
program/regional-plans-evaluations
SB 375: https://leg info.leg islature.ca.gov/faces/bilINavClient.xhtml?bill_id=200720080SB375
County of Fresno
Agreement Number 74A1679
Attachment III
Page 62 of 115
Senate Bill 743
Senate Bill (SB) 743 was signed in 2013, with the intent to "more appropriately balance the needs of
congestion management with statewide goals related to infill development, promotion of public
health through active transportation, and reduction of greenhouse gas emissions." When
implemented, "traffic congestion shall not be considered a significant impact on the environment"
within California Environmental Quality Act (CEQA) transportation analysis. The CEQA guidelines
have since established Vehicle Miles Traveled (VMT) as one of the measures of transportation-
related environmental impact, beginning December of 2018. A key element of transportation
analysis under the new guidance is forecasting induced vehicular travel.
Applicants who wish to pursue model improvements or develop VMT Mitigation Programs using
Sustainable Communities Competitive Technical or Formula grants are encouraged to review
available materials relating to forecasting induced travel, including those found on the Caltrans SB
743 implementation website, and refer to the example below. Refer to the Caltrans Traffic Analysis
Framework for a detailed list of recommended standards for improved forecasting of induced
vehicular travel.
Examples include:
• Integration of land use modeling into travel demand models, improving long-term
induced travel modeling capability
• Incorporation of impacts to trip-making behaviors as a result of network improvements
• Improved congestion feed-back into existing models, or pre- and post-processing
procedures
• Induced travel case studies
SB 743: http://Ieginfo.legislature.ca.gov/faces/bilINavClient.xhtml?bill_id=201320140SB743
Caltrans SB 743 Implementation: https://dot.ca.gov/programs/sustainability/sb-743
Addressing the Needs of Underserved Communities
Caltrans encourages eligible applicants to apply for Sustainable Communities Competitive Grants
to address transportation needs and deficiencies in underserved communities. Supporting
planning projects that benefit a underserved community is a priority; therefore, a minimum
threshold of 50 percent of Sustainable Communities Competitive Grants has been identified for
projects that benefit underserved communities, which includes Native American Tribal
Governments and rural communities (for transportation planning purposes, rural is defined as all
areas of the State that are not included in urbanized areas of 50,000 in population or greater; see
map in Appendix C which indicates rural areas). In sum, acceptable underserved communities
definitions include:
• Rural communities of 50,000 or less and outside of urbanized areas
• Native American Tribal Governments
• Regionally/locally defined underserved communities
• At or below 80% Assembly Bill 1550 (Gomez, Chapter 369, Statutes of 2016)
• At or above 75%California Department of Education, Free or Reduced Priced Meals Data
• At or above 75%CalEnviroScreen Version 4.0
• At or below 25% California Healthy Places Index (HPI)
County of Fresno
Agreement Number 74A1679
Attachment III
Page 63 of 115
Grant applicants are required to provide a justification in
their grant application for how the project area meets the
definition of an underserved community and a description IMPORTANT
of how the project will benefit these communities, as well INFORMATION:
as how these communities will be engaged throughout the
project. Grant applicants • - required
The following tools, related to income level, environmental to provide ' justification their
burden, and health inequities, are intended to help ' 'ntapplicationfor how _
meets the
applicants identify the most vulnerable places that are project area
facing disproportionate rates of economic, environmental, definition of underserved
and health burdens. These tools must be cited in the grantcommunities and ' description
_ ' '
application, as well as how the project area is compared of how theproject benefitill
to the statewide thresholds that are established in each these communities, as ll as
tool. how these communitiesill be
engaged throughout the
Regionally and/or Locally Defined Underserved project.
Communities
Regionally and/or locally defined underserved
communities may be acceptable as long as statewide
thresholds for the tools below are not circumvented. Applicants that use a regional or local
definition should also provide data for their project, using the statewide tools below. Caltrans may
not accept the regional/local definition if it is inadequately supported in the justification section of
the grant application.
Assembly Bill (AB) 1550 (Gomez, Chapter 369, Statutes of 2016)
AB 1550 further enhanced the Greenhouse Gas Reduction Fund statutory requirements to invest a
minimum of twenty-five percent in underserved communities and another ten percent in low-
income households or communities. AB 1550 provides definitions for low-income households and
low-income communities that may be considered in application development:
(1) "Low-income households" are those with household incomes at or below 80 percent of the
statewide median income or with household incomes at or below the threshold designated as
low income by the Department of Housing and Community Development's list of state income
limits adopted pursuant to Section 50093.
(2) "Low-income communities" are census tracts with median household incomes at or below 80
percent of the statewide median income or with median household incomes at or below the
threshold designated as low income by the Department of Housing and Community
Development's list of state income limits adopted pursuant to Section 50093.
AB 1550: https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201520160AB1550
California Department of Education, Free or Reduced Priced Meals (FRMP) Data
The California Department of Education maintains the complete data files pertaining to students
who are eligible for FRMP. FRPM data are collected annually and can also be used to assist
Sustainable Communities applicants to define their underserved community. Per SB 99 (Chapter
359, Statutes of 2013), the State's Active Transportation Program disadvantaged community's
definition includes low-income schools, where at least 75 percent of students are eligible to receive
free or reduced meals under the National School Lunch Program.
FRMP data files: https://www.cde.ca.gov/ds/sd/sd/filessp.asp
SB 99: https://Ieginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=20 1 320 1 40SB99
County of Fresno
Agreement Number 74A1679
Attachment III
Page 64 of 115
CalEnviroScreen Version 4.0
CalEnviroScreen is a screening methodology that can be used to help identify California
communities that are disproportionately burdened by multiple sources of pollution.
CalEnviroScreen uses environmental, health, and socioeconomic information to produce a
numerical score for each census tract in the state. For purposes of SB 535 (De Leon, Statutes of
2012), disadvantaged communities are defined as the top 25 percent scoring areas from
CalEnviroScreen along with other areas with high amounts of pollution and vulnerable populations.
https://oehha.ca.gov/calenviroscreen/report/calenviroscreen-40
California Healthy Places Index (HPI)
The California Healthy Places Index (HPI) is an
interactive data and mapping tool that provides a
detailed snapshot of the social determinants of
and Buift
health across California, mapped down to the ! �
Census tract level. HPI provides comparison /
rankings of Census tracts statewide and an
accompanying policy action guide. Therefore, the --
HPI can be a useful tool in prioritizing areas with high
levels of social and economic disadvantage for com,,nllty ,
funding, policy, and planning interventions.HPI was Conditions
developed by the Public Health Alliance of
Southern California in collaboration with health
departments and data experts across the state.
Because the HPI focuses on the social and
environmental conditions that contribute to health, L�
policy makers and local agencies can use it to
identify actionable policies that would improve
health in their community, such as improving
transportation access, housing affordability and quality, or access to parks and open space, HPI
also incorporates "decision support layers" that can be overlaid to show additional indicators such
as the California Department of Public Health's (CDPH) climate change and health vulnerability
indicators (see Appendix A. under Public Health Resources, CDPH Climate Change and Health
Vulnerability Indicators for more information.).
https://healthyplacesindex.org/
Understandina the HPI Score
The HPI includes a composite score for each Census tract in the State. The higher the score, the
healthier the community conditions. Each Census tract's score is converted to a percentile, which
allows it to be compared to other California Census tracts. For example, an HPI percentile of 79
indicates that a Census tract has healthier community conditions than 79 percent of the Census
tracts in California. HPI percentile rankings are further broken into quartiles, with percentiles below
25 typically used to indicate disadvantaged communities. Thus, lower scores can be used to
demonstrate a community, or project/service area, is underserved for purposes of qualifying for the
minimum threshold of 50 percent for underserved communities in this program.
In addition to the composite score and percentile ranking, applicants can review the individual
domain scores or indicators themselves and explain how their project will improve one or more of
these public health challenges. The numeric value and percentile ranking for these component
indicators can be found either by using the live map or by accessing the data directly. See the
following table for HPI examples.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 65 of 115
These HPI tools can be accessed at:
Live Map: https://map.healthyplacesindex.org/
HPI Learning Center: https://www.healthyplacesindex.org/learning-center
HPI Examples
Indicator HDI Percentile How will the project improve this health challenge?
Policy Action Area (Composite)Scores
Neighborhood Percentile ranking of Demonstrate how this plan will address health and
all neighborhood- transportation challenges related to neighborhood
related indicators indicators (park access,supermarket access, retail
density, alcohol availability and tree canopy)
Transportation Percentile ranking of Demonstrate how this plan will address health and
all transportation transportation challenges related automobile access
indicators and active commuting
Individual Indicators
Automobile Access XX percent Describe how plan will increase and improve
transportation access to vital destinations, goods and
services for those without auto access.
Active Commuting XX percent Describe how the plan will improve transportation
options for those without a car,specifically regarding
active commuting by foot, bike, and transit in the
project area.
Park Access XX percent Demonstrate how project will improve transportation
access to parks/open space.
For more information on the HPI, including how to calculate a score for your project area and
suggested project types for improving public health, visit https://healthyplacesindex.org/.
Senate Bill 1000 (Leyva, Chapter 587, Statutes of 2016)
SB 1000 requires local jurisdictions to develop environmental justice elements in their next General
Plan updates. Specifically, the environmental justice element, or the environmental justice goals,
policies, and objectives in other elements, must be adopted or reviewed upon the adoption or
next revision of 2 or more elements concurrently on or after January 1, 2018. Grant applicants are
encouraged to describe efforts to comply with this new general plan requirement.
https://Ieginfo.legislature.ca.gov/faces/bilINavClient.xhtml?bill_id=201520160SB 1000
California Environmental Justice Alliance SB 1000 Toolkit
The California Environmental Justice Alliance SB 1000 Toolkit may help applicants describe their
efforts to include the Environmental Justice element in their general plan updates.
https://caleja.org/2017/09/sb-1000-toolkit-release/
Governor's Office of Planning and Research (OPR) General Plan Guidelines
Senate Bill 1000 Technical Advisory
The OPR General Plan Guidelines for Senate Bill 1000 provides guidance for determining whether
an Environmental Justice element or equivalent is required in a local jurisdiction, including
County of Fresno
Agreement Number 74A1679
Attachment III
Page 66 of 115
identifying the location of disadvantaged communities (as defined in Gov. Code, § 65302,
subdivision (h)(4)(A))23 as well as the nature of their environmental burdens, health risks, and needs.
It also provides guidance for community engagement when addressing Environmental Justice
disadvantaged communities; and goals, policies, and programs that address the unique and
compounded health risks in disadvantaged communities and prioritize improvements and
programs that meet the needs of disadvantaged communities.
https://opr.ca.gov/docs/20200706-GPG_Chapter_4_EJ.pdf
Displacement/Gentrification
Transportation improvements, especially new rail lines and stations to low-income communities,
can increase access to opportunities. But they can also result in much higher property values and
an increase in the cost of owning and renting property, inadvertently displacing existing residents
and businesses. Being forced to leave a home is a stressful, costly and traumatic life event,
especially when affordable housing is so limited. There is a growing recognition of tools and
strategies that can be implemented alongside community investments to reduce displacement.
Grant applicants are encouraged to reference the 2017 RTP Guidelines, Appendices K and L, for
best practices in addressing displacement of low income and underserved communities.
Transformative Climate Communities Program
The State's Transformative Climate Communities Program provides a framework for applicants to
avoid displacement and may assist Sustainable Communities grant applicants in addressing
displacement.
https://sgc.ca.gov/meetings/council/2022/docs/20220428-
ItemSa_TCC_Guidelines_Round%204_Technical%20Amendment_Clean.pdf
Implementing Senate Bill 350 (De Leon, Chapter 547, Statues of 2015) and
Community Needs Assessments
Caltrans supports implementation of SB 350, the Clean Energy and Pollution Reduction Act of 2015,
which establishes the State priority to reduce GHG emissions through the promotion of various
clean energy policies, including widespread transportation electrification, for the benefit of all
Californians. Transforming the State's transportation sector to support widespread electrification
requires increasing access for all Californians, including low-income residents and those living in
underserved communities, across a broad spectrum of clean transportation and mobility options to
address community specific transportation needs. Caltrans is leading efforts to identify low-income
residents and underserved communities' transportation and mobility needs through ongoing and
potential future statewide planning processes.
In support of this State goal, Sustainable Communities applicants are encouraged to conduct local
Community Needs Assessments of low-income resident and underserved communities'
transportation and mobility needs to ensure feedback is incorporated in transportation planning.
Community Needs Assessments include an evaluation of the following categories of transportation
barriers and opportunities at the community level: (1) Access and Reliability; (2) Convenience; (3)
Safety; (4) Demographic Characteristics and Community Setting; and, (5) Planning, Infrastructure
and Investments.
SB 350: https://leg info.leg islature.ca.gov/faces/bilINavClient.xhtmI?bill_id=201520160SB350
23
https://Ieginfo.legislature.ca.gov/faces/codes_displayText.xhtmI?lawCode=GOV&division=1.&title=
7.&part=&chapter=3.&article=5.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 67 of 115
Final Guidance Document, Low-Income Barriers Study, Part B: Overcoming Barriers
to Clean Transportation Access for Low-Income Residents
In February 2018, the California Air Resources Board released the Final Guidance Document, Low-
Income Barriers Study, Part B: Overcoming Barriers to Clean Transportation Access for Low-Income
Residents. This Guidance Document provides background for SB 350 and may assist Sustainable
Communities applicants with developing Community Needs Assessments as a standalone project
or as part of a proposed project.
https://ww2.arb.ca.gov/resources/documents/carb-barriers-report-final-guidance-document
Public Health Resources
The following tools can be used to further describe the community's climate change and health
vulnerability, and other needs, including helping to create qualitative descriptions of existing
community health risks and vulnerabilities and how the proposal will address them.
Community Health Needs Assessments
Community Health Needs Assessments (CHNA) and implementation strategies are regularly
conducted by county public health departments and are newly required of tax-exempt hospitals
as a result of the Patient Protection and Affordable Care Act. These assessments and strategies
create an important opportunity to improve the health of communities. They ensure that hospitals
have the information they need to provide community benefits that meet the needs of their
communities. They also provide an opportunity to improve coordination of hospital community
benefits with other efforts to improve community health. By federal statute, the CHNAs must take
into account input from "persons who represent the broad interests of the community served by
the hospital facility, including those with special knowledge of or expertise in public health." To
avoid duplicative efforts, grant applicants are encouraged to contact and coordinate with local
health departments/non-profit hospitals to take advantage of information that may have been
collected as part of CHNA efforts, such as low-income resident and underserved communities'
transportation and mobility needs. It is important for grant applicants to connect with these public
health entities for both partnership building on transportation needs for under-resourced
communities, but also to not over-burden those communities with multiple assessments or efforts
asking similar questions.
CDPH Climate Change and Health Vulnerability Indicators (CCHVIs)
CDPH developed the Climate Change and Health Vulnerability indicators, narratives, and data to
provide local health departments and partners the tools to better understand the people and
places in their jurisdictions that are more susceptible to adverse health impacts associated with
climate change, specifically extreme heat, wildfire, sea level rise, drought, and poor air quality.
The assessment data can be used to screen and prioritize where to focus deeper analysis and plan
for public health actions to increase resilience.
The CCHVIs can be viewed on "CCHVIz", CDPH's interactive data visualization platform:
https://discovery.cdph.ca.gov/ohe/CCHVIz/. The CCHVIs have also been incorporated into the
HPI as decision support layers, to better integrate addressing health outcomes associated with
climate change and various social determinants of health. See above for more information on the
HPI.
https://www.cdph.ca.gov/Programs/OHE/Pages/CC-Health-Vulnerability-Indicators.aspx
CDPH Climate Change and Health Profile Reports (CHPRs)
The CDPH Climate Change and Health Profile Reports are designed to help counties in California
prepare for the health impacts related to climate change through adaptation planning. The
reports present projections for county and regional climate impacts, the climate-related health
County of Fresno
Agreement Number 74A1679
Attachment III
Page 68 of 115
risks, and local populations that could be vulnerable to climate effects. The information is based
on available science compiled from previously published, state-sponsored research and plans.
https://www.cdph.ca.gov/Programs/OHE/Pages/ClimateHeaIthProfileReports.aspx
CDPH Healthy Communities Data and Indicators Project (HCI)
The goal of the HCI is to enhance public health by providing a standardized set of statistical
measures, data, and tools that a broad array of sectors can use for planning healthy communities
and evaluating the impact of plans, projects, policy, and environmental changes on community
health. The Healthy Community Framework identifies 20 key attributes (i.e., "aspirational goals",
such as "Safe, sustainable, and affordable transportation options" or "Access to affordable and
safe opportunities for physical activity") of a healthy community through all stages of life, clustered
in five broad categories (i.e., "domains", such as "Meets the Basic Needs of All" or "Quality and
Sustainability of Environment"). HCI data indicators, narratives, and visualizations are found here.
https://www.cdph.ca.gov/Programs/OHE/Pages/HCI-Search.aspx
Integrated Transport and Health Impact Model (ITHIM)
The California version of the Integrated Transport and Health Impact Model (ITHIM) is a planning
tool that answers the question of"How much benefit or harm to human health can we expect by
changing the mix of active and motorized travel across a county, region, or the entire State of
California?" ITHIM contrasts one travel pattern that serves as a reference with an alternative that
has a different profile of fine particulate air pollution from vehicle exhaust, physical activity from
walking and cycling, and injuries from traffic collisions. ITHIM calculates the change in deaths, years
of life shortening and disability, and costs due to these changes in air pollution, physical activity,
and traffic injuries. Grant applicants are encouraged to reference and utilize ITHIM to assess the
health impacts their projects and programs.
https://skylab.cdph.ca.gov/HealthyMobility0ptionTool-ITHIM/
Health In All Policies (HiAP) Approach
The California Health in All Policies (HiAP) initiative is a collaborative approach designed to improve
the health of Californians by incorporating health, equity, and sustainability considerations into
policymaking across sectors. The approach recognizes that chronic illness, climate change, health
inequities, and increasing health care costs are interrelated and influenced by policies, programs,
and investments across sectors. The initiative provides access to tools, resources and journal articles
highlighting Health in All Policies approaches, techniques, and concepts from California and
beyond.
https://sgc.ca.gov/programs/healthandequity/hiap/approach.html
County of Fresno
Agreement Number 74A1679
Attachment III
Page 69 of 115
Active Community Engagement
Sustainable Communities Competitive Grant applications must include an explanation of how
local residents and community-based organizations will be meaningfully engaged in developing
the final product, especially those from underserved and low-income communities, and how the
final product will address community-identified needs. Applicants are encouraged to implement,
as applicable and appropriate the tips, best practices, and tools listed below:
Community Engagement Best Practices
• Refer to the following case studies that meaningfully demonstrate the expectations of
equitable community engagement:
o The community driven Carsharing and Mobility Hubs in Affordable Housing Pilots24 offer a
strong example of equitable community engagement.The equity-based project
incorporated community input from start to finish through community partnership building.
o The Mobility Equity Framework25 should be used to assess and compare multimodal
transportation options and centers community needs and shifts decision making power to
the public. For successful implementation examples, refer to: (1) California Air Resources
Board (CARB) Clean Mobility Options Program26, (2) City of Portland, Oregon, Pricing
Options for Equitable Mobility Project27, and North Carolina's Transit Equity Campaign28.
• Refer to Greenlining Institute's Six Standards for Equitable Investment29 to implement
qualitative measures of equity. These standards feature a list of approaches, ranging from the
minimum to transformative approach, depending on how much time, resources, and effort
are generally required because equity approaches differ in each community context and
conditions.
• Refer to Greenlining Institute's Making Equity Real in Mobility30, a toolkit of clear strategies and
best practices to put equity in action
• Clarify the type of engagement will be utilized, as seen in the Public Participation Spectrum31.
Agencies and communities need to understand where engagement level falls from the
"inform" to "empower" model.
• Utilize a Participatory Budgeting (PB) planning process, as appropriate. PB is a democratic
approach to public spending that meaningfully and deeply engages people in government
24 Carsharing and Mobility Hubs in Affordable Housing Pilots:
https://greenlining.org/publications/reports/2021/clean-mobility-transportation-equity-report/
25 Mobility Equity Framework: https://greenlining.org/publications/2018/mobility-equity-framework/
26 CARB Clean Mobility Options Program: https://cleanmobilityoptions.org/about/
27 Portland, Oregon, Pricing Options for Equitable Mobility Project:
https://www.portland.gov/transportation/planning/pricing-options-equitable-mobility-poem
28 North Carolina Transit Equity Campaign: https://bikedurham.org/transit
29 Greenlining Institute's Six Standards for Equitable Investment: https://greenlining.org/wp-
content/uploads/2021/03/Clean-Mobility-Equity-A-Playbook-Greenlining-Report-2021.pdf
30 Greenlining Institute's Making Equity Real in Mobility: https://greenlining.org/wp-
content/uploads/2019/08/Toolkit_Making-Equity-Real-in-Mobility-Pilot-Projects_Final-1.pdf
31 Public Participation Spectrum:
https://sustainingcommunity.wordpress.com/2017/02/14/spectrum-of-public-participation/
County of Fresno
Agreement Number 74A1679
Attachment III
Page 70 of 115
and the community. During PB, community members democratically decide how to spend
part of a public budget, enabling them to make the fiscal decisions that affect their lives and
the health of their communities.
• Seek existing community-based organizations or agencies that organize vulnerable
populations, to be able to reach out and form collaborative relationships.
• Involve local health departments which can assist in reaching
community-based organizations and underserved and vulnerable community members.
• Collaborate with underserved and vulnerable communities to design and implement
programs, plans and policies. Robust engagement of underserved and vulnerable
communities in significant agency decisions brings about better decisions through increased
input from different perspectives, increases buy-in and acceptance of decisions and support
for their implementation.
• Make opportunities for input accessible in terms of formats (pop-up workshops, temporary
built-environment demonstrations, online, in public meetings, one on one, by mail, etc.),
venues (at school and community events, community centers, libraries, transit hubs, etc.),
hours (evening or weekend), and language (accessible to lay people and translated into the
principal languages of the relevant communities, including accessible media such as caption
videos).
• Develop a written collaboration agreement or memorandum of understanding that defines
respective roles, expectations, desired outcomes, and agreements for how to work together.
• Establish an advisory group of representatives of vulnerable communities, including community
leaders and give them worthwhile roles to design the public engagement process, so that
community capacity is built during the collaboration process.
• Conduct targeted outreach to community groups representing special needs populations,
underserved communities and a variety of socio-economic groups through various methods.
• Use a variety of outreach methods to optimize participation, such as creating and marketing
user-friendly survey websites for public feedback, conducting surveys in multiple languages to
collect input on local citizens' priorities, and carrying out meetings at accessible times and
meeting locations (e.g., using community group buildings, hosting pop-up workshops at public
venues, etc.).
Note: The applicant should increase efforts beyond basic public noticing and public hearings.
Options for demonstrating additional public outreach could include, but not limited to all the
above.
Additional Public Engagement Best Practices and Strategies
Public engagement has adapted to the COVID-19 pandemic with surprising results . Applicants will
need to consider how to conduct public outreach and engagement during these times. Below
are some resources to help applicants evaluate and develop the best strategy for public
engagement.
• Caltrans Planning Horizons, "Digital Public Engagement and Transportation: Getting It Right-
Theory,Techniques and Best Practices.": Digital engagement can greatly increase the reach
of public education and involvement; many public agencies have been surprised by the
positive results and substantial increase in participants.
https://youtu.be/85t9ibR2U7Q
• The Great Pivot - Public Engagement in the Wake of COVID-19: Celia McAdam and Natalie
Porter of AIM Consulting hosted a WTS seminar where they provided examples and strategies
County of Fresno
Agreement Number 74A1679
Attachment III
Page 71 of 115
for public outreach, including diverse and underserved communities, during the COVID-19
pandemic.
https://youtu.be/k2dPVghlwvc
• Digital Environmental Engagement Resource Catalogue: The California Natural Resources
Agency and the California Environmental Protection Agency developed a resource
catalogue of online sessions on community engagement and equity. This resource catalogue
comes from the "Online Environmental Engagement: Building Our Skills Together" conference.
From June 2nd to 4th 2020, forty-nine panelists and approximately 1,500 registrants from
California and across the nation gathered together online to discuss their successes,
challenges and practical tips for online environmental engagement.
https://resources.ca.gov/Outreach/Digital-Environmental-Engagement-Resource-Catalogue
• Tips ad Tools to Engage Your Community in a Digital Environment: Ensuring inclusive public
participation is more challenging than ever because of physical distancing requirements, the
digital divide, language access challenges and technology learning curves. With those
challenges in mind, ILG offered a helpful webinar in July 2020, that featured innovative
strategies for using high-tech and low-tech virtual platforms to engage residents on a variety
of topics without meeting face-to face.
https://www.ca-ilg.org/digitalengagement
• Broadening Participation Using Online Engagement Tools: This document provides examples
and guidance to local governments interested in enhancing public participation outcomes
with online engagement tools.
https://www.ca-ilg.org/sites/main/files/file-
attachments/broadening_participation_via_online_tools_final_draft_l.pdf
• The Guide to Remote Community Engagement: A collection of resources designed to support
cities that wish to create and maintain strong, institutionalized practices of community
engagement during periods of remote working and in an increasingly digital world. Refer to
the article, 5 Methods for Non-Internet Based Remote Community Engagement, for ideas on
how to supplement traditional online public engagement efforts to be inclusive of residents
lacking high-speed broadband internet access.
https://medium.com/the-guide-to-remote-community-engagement
• Virtual Public Involvement: The U.S. Department of Transportation, Federal Highway
Administration, developed this innovation spotlight to provide an overview of virtual public
involvement tools that enhance and broaden the reach of public engagement efforts by
making participation more convenient, affordable, and enjoyable for greater numbers of
people.
https://www.fhwa.dot.gov/planning/public-involvement/vpi/
• Designing Parks Using Community-Based Planning: This document inspires meaningful
community engagement for future public projects. It shares methods learned through
California's Statewide Park Development and Community Revitalization Program.These
methods have been proven effective in urban, rural, and suburban settings.
https://www.parksforcalifornia.org/planning-guide
County of Fresno
Agreement Number 74A1679
Attachment III
Page 72 of 115
Integrated Housing, Land Use, and Transportation Planning
Development patterns directly impact GHG emissions, including those from transportation between
jobs, services, and housing. Improved coordination between housing and transportation can
reduce commute times, increase transit ridership, lower vehicle miles traveled, lower pollution and
GHG, provide greater economic opportunity, and other positive outcomes.
Housing Element Compliance
To support planning for housing California's growing population, the State Department of Housing
and Community Development (HCD) reviews each local government's housing element of its
general plan.
• The housing element must plan to meet the local government's existing and regional housing
needs allocation and quantify and analyze the specific needs and resources available to
address the housing needs.
• A housing element can also provide a mechanism to adopt efficient land-use strategies,
including those that address climate change and reduce vehicle miles traveled. For example,
strategies could include the promotion of affordable higher density, infill development, mixed-
use development, or transit-oriented development near transit stations or transit corridors.
• Local governments are required to annually submit progress reports on the implementation of
the housing element and provide a detail of production toward their projected housing needs.
For more information on:
o Housing element requirements, see the HCD Building Blocks website at
https://www.hcd.ca.gov/planning-and-community-development/housing-
elements/building-blocks
o Adopted housing element requirements, see the "Housing Element Process" section at
https://www.hcd.ca.gov/planning-and-community-development/housing-elements
o A local government's housing element compliance, see
https://www.hcd.ca.gov/planning-and-community-development/housing-open-data-
tools/housing-element-review-and-compliance-report
o Annual Progress Reports, see https://www.hcd.ca.gov/planning-and-community-
development/annual-progress-reports
Prohousing Designation Program
The State 2019-20 Budget Act, Assembly Bill 101 enacted the Prohousing Designation Program
(Program), which enables HCD to designate local jurisdictions as Prohousing when they
demonstrate policies and planning that accelerate the production of housing. To receive the
Prohousing Designation, local jurisdictions must meet basic threshold requirements related to
compliance with the Housing Element Law and other state housing laws and demonstrate actions
worth at least 30 points spread across each of four categories of Prohousing policies: favorable
zoning and land use, acceleration of housing production timeframes, reduction of construction
and development costs, and providing financial subsidies. The benefit to local jurisdictions
receiving the Prohousing Designation includes being given an advantage such as priority
processing or additional points when applying for several competitive funding programs, including:
• Affordable Housing and Sustainable Communities
• Infill Infrastructure Grant
• Transformative Climate Communities
• Transit and Intercity Rail Capital Program
County of Fresno
Agreement Number 74A1679
Attachment III
Page 73 of 115
Vehicle Miles Traveled (VMT) reducing policies and the Prohousing Enhancement Factors below
help indicate that a project is within a jurisdiction supporting integrated housing, land use, and
transportation planning.These policies show that a jurisdictions further supports state housing
priorities in promoting affordable housing, reducing development barriers, and reducing vehicle
miles travelled.
Prohousing Enhancement Factors include policies that:
• Represent one element of a unified, multi-faceted strategy to promote multiple planning
objectives, such as efficient land use, access to public transportation, affordable housing,
climate change solutions, and/or hazard mitigation.
• Promote development consistent with the state planning priorities pursuant to Government
Code section 65041.1.
• Go beyond state law requirements in reducing displacement of lower income households and
conserving existing housing stock that is affordable to lower income households.
• Rezoning and other policies that support high-density development in Location Efficient
Communities.
VMT reducing policies may include projects located in jurisdictions that are/have:
• Permitting missing middle housing uses (e.g., triplexes and fourplexes) by right in existing low-
density, single-family residential zones.
• With density bonus programs which exceed statutory requirements by 10 percent or more.
• Increasing allowable density in low-density, single-family residential areas beyond the
requirements of state Accessory Dwelling Unit law (e.g., permitting more than one ADU or
JADU per single-family lot). These policies shall be separate from any qualifying policies under
category (ii) above.
• Reducing or eliminating parking requirements for residential development as authorized by
Government Code sections 65852.2; adopting vehicular parking ratios that are less than the
relevant ratio thresholds at subparagraphs (A), (B), and (C) of Government Code section
65915, subdivision (p)(1); or adopting maximum parking requirements at or less than ratios
pursuant to Government Code section 65915, subdivision (p).
• Zoning to allow for residential or mixed uses in one or more non-residential zones (e.g.,
commercial, light industrial). Qualifying non-residential zones do not include open space or
substantially similar zones.
• Modifying development standards and other applicable zoning provisions to promote greater
development intensity. Potential areas of focus include floor area ratio; height limits; minimum
lot or unit sizes; setbacks; and allowable dwelling units per acre. These policies must be
separate from any qualifying policies under Category (ii) above.
• Adopted a Nondiscretionary Local Approval Process for residential and mixed-use
development in all zones permitting multifamily housing, established a Workforce Housing
Opportunity Zone, as defined in Government Code section 65620, or a housing sustainability
district, as defined in Government Code section 66200.
• Zoning more sites for residential development or zoning sites at higher densities than is required
to accommodate 150 percent of the minimum regional housing need allocation for the
Lower-Income allocation in the current housing element cycle.
• Priority permit processing or reduced plan check times for Accessory Dwelling Units
(ADUs)/Junior Accessory Dwelling Units (JADUs), multifamily housing, or homes affordable to
Lower- or Moderate-Income households.
• Adopted ordinances or implemented other mechanisms that result in less restrictive
requirements than Government Code sections 65852.2 and 65852.22 to reduce barriers for
property owners to create ADUs/JADUs. Examples of qualifying policies include, but are not
County of Fresno
Agreement Number 74A1679
Attachment III
Page 74 of 115
limited to, development standards improvements, permit processing improvements,
dedicated ADU/JADU staff, technical assistance programs, and pre-approved ADU/JADU
design packages.
• Measures that reduce costs for transportation-related infrastructure or programs that
encourage active modes of transportation or other alternatives to automobiles. Qualifying
policies include, but are not limited to, publicly funded programs to expand sidewalks or
protect bike/micro-mobility lanes; creation of on-street parking for bikes; transit-related
improvements; or establishment of carshare programs.
• Established pre-approved or prototype plans for missing middle housing types (e.g., triplexes
and fourplexes) in low-density, single-family residential areas.
• Documented practice of streamlining housing development at the project level, such as by
enabling a by-right approval process or by utilizing statutory and categorical exemptions as
authorized by applicable law (Pub. Resources Code, sections 21 155.1, 21 155.4, 21 159.24,
21 159.25; Gov. Code, section 65457; Cal Code Regs., tit. 14, sections 15303, 15332; Pub.
Resources Code, sections 21094.5, 21099, 21 155.2, 21 159.28).
• Policies that represent one element of a unified, multi-faceted strategy to promote multiple
planning objectives, such as efficient land use, access to public transportation, affordable
housing, climate change solutions, and/or hazard mitigation.
• Policies that promote development consistent with the state planning priorities pursuant to
Government Code section 65041.1.
• Rezoning and other policies that support high-density development in Location Efficient
Communities.
For more information on the Prohousing Designation Program, email HCD at
ProhousingPolicies@hcd.ca.gov or visit the following HCD websites:
Program Website
https://www.hcd.ca.gov/planning-and-community-development/prohousing-designation-
program
Prohousing Designation Application Status List
https://www.hcd.ca.gov/sites/default/files/docs/planning-and-community/Prohousing-Public-
Application-Tracker.xlsx
Prohousing Designation Program FAQs
hcd.ca.gov/community-development/prohousing/docs/ProhousingFAQ.pdf
County of Fresno
Agreement Number 74A1679
Attachment III
Page 75 of 115
Promote the Region's RTP SCS/APS, State Planning Priorities, and Climate
Adaptation Goals
SB 1 - The Road Repair and Accountability Act of 2017 (Beall, Chapter 5, Statutes
of 2017)
The intent of additional Sustainable Communities grant funding, pursuant to SB 1 -The Road Repair
and Accountability Act of 2017, is to encourage local and regional planning that furthers state
goals, including but not limited to, the goals and best practices cited in the RTP Guidelines.
Competitive applications will incorporate these cutting-edge planning practices into their
proposed planning projects.
SB 1: https://Ieginfo.legislature.ca.gov/faces/bilINavClient.xhtml?bill-id=201720180SB1
2017 RTP Guidelines (Appendix K, Page 273; Appendix L, Page 309)
The California Transportation Commission adopted the 2017 RTP Guidelines for RTPAs and 2017 RTP
Guidelines for MPOs which includes Appendix K- Promoting Health and Health Equity in MPO RTPs
and Appendix L- Planning Practice Examples. These appendices highlight planning practices that
are undertaken by large, medium, and small MPOs in both rural and urban areas throughout the
State.
https://catc.ca.gov/-/media/ctc-media/documents/rtp-2017-guidelines-mpos-011817-a 1 1 y.pdf
SB 375 (Steinberg, Chapter 728, Statutes of 2008)
Caltrans supports SB 375 RTP SCS/APS efforts. Successful applications must be compatible with an
existing adopted SCS/APS,where applicable, that meets the region's GHG targets, and must
strongly support and aim to implement regional SCS/APS efforts. The SCS/APS planning process is
intended to help communities reduce transportation related GHG emissions, coordinate land use
and transportation planning, and assist local and regional governments in creating sustainable
communities for residents throughout the State.
Although most rural areas of the State are not subject to SB 375 SCS/APS requirements, Caltrans still
promotes the development of sustainable communities in these areas of the State and efforts to
match GHG reduction targets and other goals embodied in SCS/APSs under SB 375. Eligible rural
agencies are strongly encouraged to apply for Sustainable Communities Competitive Grants.
Information on SB 375-related planning efforts:
https://ww2.arb.ca.gov/our-work/topics/sustainable-communities
SB 375: https://leg info.leg islature.ca.gov/faces/bilINavClient.xhtml?bill-id=200720080SB375
County of Fresno
Agreement Number 74A1679
Attachment III
Page 76 of 115
Complete Streets and Smart Mobility Framework
In recognition that walking, biking, transit, and passenger rail are integral to our vision of delivering
a brighter future for all through a world-class transportation network, Caltrans also supports
Complete Streets and the Smart Mobility Framework (SMF). In locations with current and/or future
pedestrian, bicycle, or transit needs, Caltrans encourages applicants to consider the tools and
techniques contained in the SMF as well as typical components of Complete Streets. Specifically,
this might include how the project addresses components of community design, regional
accessibility, place types, and priority activities to achieve smart mobility outcomes, community
transition, and associated multimodal performance measures for the appropriate context of the
problem. Information on these efforts can be found at:
Complete Streets
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/active-
transportation-and-complete-streets
Smart Mobility Framework
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/active-
transportation-and-complete-streets/smart-mobility-framework
Climate Ready Transportation and Climate Adaptation Planning
Through the Grant Program, Caltrans supports the State's broader efforts to help ensure our
transportation infrastructure is climate-ready. In order to prioritize these investments, Governor
Gavin Newsom signed Executive Order (EO) N-19-19 on September 20, 2019 to redouble the state's
"efforts to reduce greenhouse gas emissions and mitigate the impacts of climate change while
building a sustainable, inclusive economy." The EO lists California's ambitious and essential climate
goals to transition to a healthier, more sustainable and more inclusive economy, including:
• Reducing greenhouse gas emissions 40 percent below 1990 levels by 2030
• Providing 100 percent of the State's electricity from clean energy sources by 2045
• Reducing methane emissions and hydrofluorocarbon gases by 40 percent
• Adding five million zero-emission vehicles to the State's roads by 2030
To help achieve these goals, the EO directs the California State Transportation Agency to leverage
over$5 billion in annual state transportation spending toward transportation construction,
operations, and maintenance to lower fuel consumption and greenhouse gas emissions from
transportation. This includes strategies for lowering vehicle miles traveled, such as supporting
housing development near available jobs, and supporting active modes of transportation such as
biking and walking that also benefit public health. The EO specifically requires that the State
Transportation Agency also work to mitigate increased transportation costs for low-income
communities.
https://www.gov.ca.gov/wp-content/uploads/2019/09/9.20.19-Climate-EO-N-19-19.pdf
Integrated Climate Adaptation and Resiliency Program
Senate Bill 246 (Wieckowski, Chapter 606, Statutes of 2015) established the Integrated Climate
Adaptation and Resiliency Program (ICARP) within the Governor's Office of Planning and Research
to coordinate regional and local efforts with State climate adaptation strategies (Public Resources
Code Section 71354). Grant applicants may refer to the ICARP website to explore the State
Adaptation Clearinghouse, a centralized source of information and resources to assist decision
makers at the state, regional, and local levels when planning for and implementing climate
County of Fresno
Agreement Number 74A1679
Attachment III
Page 77 of 115
adaptation projects to promote resiliency across California. Caltrans is coordinating with ICARP
staff on the OPR Climate Adaptation Planning Grant Program.
ICARP Website: https://opr.ca.gov/climate/icarp/
SB 246: https://leg info.leg islature.ca.gov/faces/bilINavClient.xhtml?bill_id=201520160SB246
Adaptation Planning Grants: https://www.opr.ca.gov/climate/icarp/grants/adaptation-planning-
grant.html
California Adaptation Clearinghouse
The Adaptation Clearinghouse serves as a centralized source of information that provides the
resources necessary to guide decision makers at the state, regional, and local levels when
planning for and implementing climate adaptation projects to promote resiliency to climate
change in California.
https://resilientca.org/
ResilientCA Adaptation Planning Map (RAP-Map)
The Integrated Climate Adaptation and Resiliency Program (ICARP)—supported through the
Governor's Office of Planning & Research—contains a statewide inventory of local government
adaptation and resiliency planning efforts. It is an open data tool, to inventory local government
climate risk, adaptation, and resiliency planning efforts across the state and track progress towards
statewide adaptation planning goals.
https://resilientca.org/rap-map/
Community Climate Resiliency
Grant applicants are encouraged to consider if the surrounding community is experiencing any
specific climate vulnerabilities and how the proposed planning project aims to address specific
concerns. Grant applicants should also describe how potential climate impacts are taken into
consideration in the proposed planning project, such as the incorporation of natural infrastructure,
and, if applicable, how the project conforms with the local implementation of SB 379 (Jackson,
Statutes of 2015), Government Code Section 65302(g)(4), where cities and counties are required to
address climate adaptation and resiliency strategies in the safety element of their general plan.
Defining Vulnerable Communities in an Adaptation Context, OPR Resource Guide
The Governor's Office of Planning and Research, with input from the Integrated Climate Action
and Resiliency Program (ICARP) Technical Advisory Council, developed a resource guide for
practitioners to use when first considering how to define vulnerable communities in an adaptation
context. The document includes: (1) The ICARP Technical Advisory Council's definition of climate-
vulnerable communities, (2) A summary of existing statewide assessment tools that can be used to
identify vulnerable communities in a climate adaptation context, including a crosswalk with the
indicators that are required elements of an SB 1000 (Leyva, Statutes of 2016) analysis; (3) Additional
indicators that could be used to assess underlying vulnerability on a case-by-case basis; (4) A list of
process guides that can serve to aid agencies undertaking efforts to define vulnerable
communities.
https://opr.ca.gov/climate/icarp/vulnerable-communities.html
County of Fresno
Agreement Number 74A1679
Attachment III
Page 78 of 115
State Guidance for Adaptation Planning
2017 General Plan Guidelines, Safety Element (Ch. 4)
The General Plan Guidelines set out each statutory requirement in detail, provides OPR
recommended policy language, and includes online links to city and county general plans that
have adopted similar policies.The guidelines include information on how to consider climate
change during general plan development/updates. In accordance with Senate Bill 379, general
plans must address climate adaptation and resilience within the Safety element. Local
governments are required to include a climate change vulnerability assessment, measures to
address vulnerabilities, and a comprehensive hazard mitigation and emergency response strategy.
https://opr.ca.gov/docs/OPR_COMPLETE_7.31.17.pdf
California Climate Adaptation Planning Guide- local/regional agency guidance
The Adaptation Planning Guide provides guidance to support regional and local communities in
proactively addressing the unavoidable consequences of climate change. It provides a step-by-
step process for local and regional climate vulnerability assessment and adaptation strategy
development.
https://resilientca.org/apg/
Planning and Investing for a Resilient California -State Agency guidance
Introduces a four-step process for building resilience and a set of resilient decision-making principles
for state agencies when considering climate-informed infrastructure investments. These steps
include identifying how climate change could affect a project or plan, conducting an analysis of
climate risks, making a climate-informed decision, and tracking and monitoring progress.
https://www.opr.ca.gov/docs/20180313-Build ing_a_Resilient_CA.pdf
Ocean Protection Council Sea-Level Rise Guidance
The State of California Sea-Level Rise Guidance reflects advances in sea-level rise science and
addresses the needs of state agencies and local governments as they incorporate sea-level rise
into their planning, permitting, and investment decisions.
http://www.opc.ca.gov/webmaster/ftp/pdf/agenda_items/20180314/Item3_Exhibit-
A_OPC_SLR_Guidance-rd3.pdf
California Coastal Commission Sea Level Rise Policy Guidance
This guide provides an overview of the best available science on sea level rise for California and
recommended methodology for addressing sea level rise in Coastal Commission planning and
regulatory actions.
https://documents.coastal.ca.gov/assets/slr/guidance/2018/0_Full_2018AdoptedSLRGuidanceUpd
ate.pdf
Coastal Adaptation Planning Guidance for Critical Infrastructure
This guidance from the California Coastal Commission addresses two main types of infrastructure-
transportation and water-and presents six key considerations for successful adaptation planning.
These considerations are accompanied by recommendations for stakeholders on how to plan
effectively for the impacts of sea level rise on coastal infrastructure, a description of the regulatory
framework that applies to adaptation planning for infrastructure.
https://documents.coastal.ca.gov/assets/slr/SLR%20Guidance_Critical%201nfrastructure_12.6.2021.p
df
County of Fresno
Agreement Number 74A1679
Attachment III
Page 79 of 115
Coastal Adaptation Planning Guidance and Environmental Justice Considerations
The Environmental Justice Policy is the Coastal Commission's framework for identifying and
analyzing project impacts on underserved and disadvantaged communities. The policy is designed
to achieve more meaningful engagement, equitable process, effective communication and
stronger coastal protection benefits for all Californians.
https://documents.coastal.ca.gov/assets/env-justice/CCC_EJ_Policy_FINAL.pdf
Coastal Adaptation Planning Guidance and Tribal Consultation
The Coastal Commission adopted a Tribal Consultation Policy, which is intended to guide outreach
and collaboration. It also helps to inform permit applicants how the Commission will review coastal
development permit applications to ensure adequate Tribal consultation occurs.
https://documents.coastal.ca.gov/assets/env-justice/tribal-
consultation/CCC%20Tribal%2OConsultation%2OPolicy%2OAdopted%208.8.2018.pdf
Climate Data Sources and Adaptation Plans
Cal-Adapt
Cal-Adapt is the repository for State-endorsed climate change projections, developed through the
State's Climate Change Assessment efforts. Cal-Adapt offers free public access to peer-reviewed
data that show climate change impacts on state infrastructure, communities, and natural
resources. Find tools, data, and resources to conduct research, develop adaptation plans and
build applications.
https://cal-adapt.org/
Climate Action Plans
Many California cities and counties are developing Climate Action Plans to reduce their GHG
emissions. Agencies may have existing plans that include strategies or insight on potential
approaches to implementing climate change considerations on the transportation network. CARB
has created a webmap that can be used to identify plans created, GHG inventory information,
GHG reduction targets, local strategies planned to meet these targets, and more. The second
website provides a host of resources, including example Climate Action Plans and templates. This
information can also be found on the Adaptation Clearinghouse.
https://webmaps.arb.ca.gov/capmap/
http://www.ca-ilg.org/climate-action-plans
Caltrans Vulnerability Assessments
To ensure the resiliency of the State Highway System, Caltrans conducted vulnerability assessments
statewide. These Summary Reports and associated Technical Reports describe climate change
effects in each of Caltrans' 12 districts.
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/air-
quality-and-climate-change/2019-climate-change-vulnerability-assessments.
Local Vulnerability Assessments
If local vulnerability assessments have been developed along a corridor, their data may be
interwoven with Cal-Adapt data, Caltrans Climate Change Vulnerability Assessments, and/or other
vulnerability information for more granular analysis of specific local areas, particularly those in more
densely populated areas or with a high density of affected transportation assets. Many of these
assessments and case studies can be found on the Integrated Climate Action and Resiliency
Program (ICARP) Case Studies and Examples search page (https://resilientca.org). Some transit
County of Fresno
Agreement Number 74A1679
Attachment III
Page 80 of 115
and rail providers in California have also developed vulnerability assessments for their 21 networks
as well, which may contain detailed analysis that could be useful.
Caltrans Climate Change Adaptation Strategy Report
Through this report, Caltrans is aiming to adopt a leadership role in the process of climate change
adaptation through developing a "how to" guide for integrating climate change adaptation into
agency activities and decision-making. This Adaptation Strategy Report initially outlines an overall
"pathway" for adopting recommendations on how Caltrans should mainstream adaptation
strategies throughout functional areas and develop an approach to coordinate with partner
agencies. Recognizing the important role of transit and active transportation facilities and routes,
this report will develop solutions for all modes of transportation. This report also has a section
focused on the incorporation of climate change considerations into System Planning documents.
https://transplanning.onramp.dot.ca.gov/downloads/transplanning/files/suscommplan/Climate%2
OAdaptation%20Report_May_2020.pdf
Other Relevant Datasets for Climate Planning
Protecting Californians from Extreme Heat: A State Action Plan to Build Community Resilience
A plan that outlines a strategic and comprehensive set of state actions to address extreme heat.
https://resources.ca.gov/-/media/CNRA-Website/Files/Initiatives/Climate-Resilience/2022-Final-
Extreme-Heat-Action-Plan.pdf
California Water Action Plan
A roadmap for the first five years of the state's journey toward sustainable water management.
http://resources.ca.gov/docs/california_water_action_plan/Final_California_Water_Action_Plan.pd
f
CALFIRE Fire Hazard Severity Zones
CALFIRE has mapped areas of significant fire hazards based on fuels, terrain, weather, and other
factors, forming wildfire severity zones. There are three levels of hazard in the State Responsibility
Areas: moderate, high, and very high. This analysis can provide further understanding of wildfire risk
at the potential project location.
https://osfm.fire.ca.gov/divisions/community-wildfire-pre pared ness-and-mitigation/wild Ian d-
hazards-building-codes/fire-hazard-severity-zones-maps/
California Department of Conservation — Landslide Hazards
The California Landslide Inventory is an ongoing project to make the California Geological Survey
landslide information publicly accessible.
http://www.conservation.ca.gov/cgs/geologic_hazards/landslides
State Wildlife Action Plan
The State Wildlife Action Plan includes conservation actions that respond to current and future
challenges with objectives and goals that are specific, measurable, and time bound.
https://www.wildlife.ca.gov/SWAP/Final
CDFW Regional Conservation Investment Strategies
This program encourages a voluntary, non-regulatory regional planning process intended to result
in higher-quality conservation outcomes and includes an advance mitigation tool. The Program
County of Fresno
Agreement Number 74A1679
Attachment III
Page 81 of 115
uses a science-based approach to identify conservation and enhancement opportunities that, if
implemented,will help California's declining and vulnerable species by protecting, creating,
restoring, and reconnecting habitat and may contribute to species recovery and adaptation to
climate change and resiliency.
https://www.wildlife.ca.gov/conservation/planning/regional-conservation
CDFW Natural Communities Conservation Plans
A Natural Communities Conservation Plan identifies and provides for the regional protection of
plants, animals, and their habitats, while allowing compatible and appropriate economic activity.
https://www.wildlife.ca.gov/conservation/planning/nccp
California Sustainable Freight Action Plan
In July 2015, Governor Edmund G. Brown Jr. issued Executive Order B-32-15, which provides a vision
for California's transition to a more efficient transport system. This transition of California's freight
transport system is essential to supporting the State's economic development in coming decades
while reducing harmful pollution affecting many California communities. As a key first step, the
Governor's Executive Order directs the California State Transportation Agency, California
Environmental Protection Agency, Natural Resources Agency, California Air Resources Board,
California Department of Transportation, California Energy Commission, and Governor's Office of
Business and Economic Development to develop a California Sustainable Freight Action Plan
(Action Plan), by July 2016. This Action Plan is an unprecedented effort, intended to integrate
investments, policies, and programs across several State agencies to help realize a singular vision
for California's freight transport system. The Action Plan provides a recommendation on a high-
level vision and broad direction to the Governor to consider for State agencies to utilize when
developing specific investments, policies, and programs related to the freight transport system that
serves our state transportation, environmental, and economic interests. Competitive grant
applications will highlight how their planning effort will support this Action Plan.
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/strategic-
freight-planning
County of Fresno
Agreement Number 74A1679
Attachment III
Page 82 of 115
APPENDIX B. SAMPLE APPLICATION PACKAGE
The Grant Application Guide and all fillable application documents can be found on the
Sustainable Transportation Planning Grant website.
• Application Checklist, Cover Sheet, and Signature Page
• Application Narratives for Sustainable Communities, Climate
Adaptation Planning, and Strategic Partnerships
• Scope of Work and Checklist
• Cost and Schedule and Checklist
• Third-Party In-Kind Valuation Plan and Checklist
• Local Resolution and Checklist
County of Fresno
Agreement Number 74A1679
Attachment III
Page 83 of 115
Application Checklist
The following documents are required and must be submitted via Smartsheet in one
single PDF document, not to exceed 25 MB. The Signature Page may be submitted
separately if there are issues combining with the single PDF document. Keep the file
name brief, as files are corrupted when file names are too long. Refer to the Grant
Application Guide for additional information and/or samples. Failure to include any of
the required documents will result in a reduced application score.
PDF documents should be submitted in their fillable PDF formats.The original file formats
will be required upon grant award.
Required Application Documents
Ensure these items are completed prior to submitting to Caltrans via Smartsheet
Application Cover Sheet (complete in Smartsheet and submit with single PDF
document)
Signature Page (Electronic signatures accepted; may submit as a separate file
if there are issues with combining with single PDF document)
Application Narrative
Scope of Work
Cost and Schedule
Third Party In-Kind Valuation Plan (if applicable, required upon award)
Map of Project Area
Supplemental Documentation (not required)
Graphics of Project Area (when applicable)
Letter(s) of support
Data
County of Fresno
Agreement Number 74A1679
Attachment III
Page 84 of 115
L� Sustainable Transportation Planning Grant Program
�ir/>bnns GRANT APPLICATION COVER SHEET
PART • • • • • • FY 2024-25
Grant Category (select only one)
C11 mate Adaptation (MPOs,RTPk,Transit Agencies,Cites,Counties,Tribes,other Public Transportation Planning Entities)
1 1.47%Local Match requirement(Not Applicable to Native American Tribal Governments)
Sustainable CommunitleS ••s with svb-applicant,
Transit Agencies,Cites,Counties,Tribes,other Public Transportation Strategic Partnerships (MPOs and RTPAs on[y)
Planning Entities)
Sustainable Communities Competitive Strategic Partnerships(FHWA SPR Pail 1)
(11.47%Local Match requirement) (20%Local Match requirement)
Sustainable Communities Competitive Technical Strategic Partnerships Transit(FTA 5304)
(11.47%Local Match requirement) (11 A7%Local Match requirement)
Application Submittal Type (more than • - may be selected)
New Prior Phases Re-Submittal
Continuation of a prior project.
If so, list the Grant FY and project Re-submittal from a prior grant cycle.
New title below.
Application
How many times has an application been
submitted for this project,including this one2
PART B. PROJECT • • •
Project - and Location
Project Title
Project Location Project Location
(City) (County)
Funding Information
1. Is the applicant proposing to meet the minimum local match requirement oran over-match? Use the
Match Calculator to determine the appropriate match. Match Calculator
❑ Minimum Local Match ❑ Over-Match
2. What is the source of Local Match funds being used?
(MPOs-Federal Toll Credits,PL,and FiA 5303 cannot be used to match Sustainable Communities Competitive or
Adaptation Planning grants)
❑ Local Transportation Funds ❑ Local Sales Tax ❑ Special Bond Measures
❑ Other,specify:
FundsGrant . .l Match Local . . . Total
Requested (Cash) (in-Kind) Local Match Local Match Project Cost
County of Fresno
Agreement Number 74A1679
Attachment III
Page 85 of 115
L� Sustainable Transportation Planning Grant Program
t<ir/>ynns GRANT APPLICATION COVER SHEET
PROJECTPART B. • • • •
Project Description(3-5 Sentences Max.)
Insert Application
Narrative:
1.Project Description
Project .-
Choose the Project Type that best represents the focus of the proposed project.See Grant Application Guide
for examples.Two max.may be selected.
❑ Active Transportation (Bicycle and Pedestrian)
❑ Climate Change (Infrastructure Adaptation, Vulnerability and Resiliency)
❑ Complete Streets(Multi modal specific type)
❑ Corridor(Local Streets or Highways)
❑ Freight/Goods Movement
❑ General Plan-Related (Circulation Element, Land Use Element,Specific Plan)
❑ Multimodal (Motorized and Active Transportation)
❑ Safety(Vision Zero,Safe Routes to Schools)
❑Technical (Modeling, VMT Mitigation,ZEV Infrastructure,ZEB Transition,etc.)
❑Transit(Bus, Light Rail,and Commuter Rail Service)
❑ Other, specify:
Underserved Community Definitions
It applicable to the project,what tools were used to identify the underserved communities in the project
area? Choose all that apply.
❑ Rural Communities of 50,000 or less and outside of urbanized areas
❑ Native American Tribal Governments
❑ Regionally/Locally Defined Underserved Communities
❑ At/Below 80%Assembly Bill 1550 (Gomez,Statutes of 2016)
❑ At/Above 75%California Department of Education, Free or Reduced Priced Meals Data
❑ At/Above 75%CalEnviroScreen Version 4.0
❑ At/Below25%California Healthy Places Index
2
County of Fresno
Agreement Number 74A1679
Attachment III
Page 86 of 115
Sustainable Transportation Planning Grant Program
GRANT APPLICATION COVER SHEET
CONTACTir PART C. •
Primary Applicant Sub-Applicant Sub-Applicant
Organization
(Legal name)
Dept./Division
Street Address
City
Zip Code
Phone Number
Executive
Director Name
Title
Executive
Director E-mail
Financial
Manager Name
Title
Financial
Manager
E-mail
Contact Person
Name
Title
Contact Phone
Number
Contact E-mail
*Use additional pages if necessary.
3
County of Fresno
Agreement Number 74A1679
Attachment III
Page 87 of 115
cliff Sustainable Transportation Planning Grant Program
GRANT APPLICATION COVER SHEET
COMPLIANTPART D. •
City/County Primary/Sub-Applicants for Sustainable Communities Grants Yes
Does the City/County have a compliant Housing Element? If No,explain the current
status:
Has the City/County submitted Annual Progress Report to the California Department
of Housing and Community Development for calendaryears 2021 and 2022?
Applicants may leverage other program funds for this planning grant,as long as the activities are eligible.
Yes No N/A
Is the applicant applying for the Governor's Office of Planning and Research
(OPR) Climate Adaptation Planning Grant Program? Applicants should not
submit the same project application to both funding programs.However,
applicants may propose to leverage funds from one funding program to
another.For instance,an applicant with a large project may propose to fund
one component with Caltrans funds, and another with OPR funds.Applicants
may also propose two entirely different projects to each funding program.
If yes,identify the differences between each proposal,and briefly summarize the
leverage opportunity if awarded both Caltrans and OPR funding:
Is the applicant applying for any other funding programs to complete this
project? If yes, list them here:
4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 88 of 115
L� Sustainable Transportation Planning Grant Program
a*ww• GRANT APPLICATION COVER SHEET
Use the tolloWng link to determine the appropriate legislative members in the Project area.
Search by address: http://findyourrep.Ieciislcifure.cci.clov/
State Senator(s) Assembly Member(s)
District Name District Name
List all letters of support received for the proposed project. Letters should be addressed to the applicant.
Name/Agency Name/Agency
County of Fresno
Agreement Number 74A1679
Attachment III
Page 89 of 115
Sustainable Transportation Planning Grant Program
s GRANT APPLICATION SIGNATURE PAGE
If selected for funding,the information contained in this application will become the
foundation of the contract with Caltrans.
To the best of my knowledge,all information contained in this application is true
and correct. If awarded a grant with Caltrans, I agree that I will adhere to the
program guidelines.
Applicant
Authorized Official •
Print Full
Name
Title
Signature Date
Sub-Applicant(s)*
Authorized • •
Print Full
Name
Title
Signature Date
Authorized Otticial (Sub-Applicant)
Print Full
Name
Title
Signature Date
Authorized Official (Sub-Applicant)
Print Full
Name
Title
Signature Date
*Use additional pages if necessary.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 90 of 115
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
' NARRATIVE
APPLICATIONPART H. FY 2024-25
Project Information
(Legal name)
Project Title
Project Area
Boundaries
Project Timeframe
(Start and End
Dates
D. not alterapplication format and font size 10
Application Narrative
1. Project Description(10 points)
Briefly summarize project in a clear and concise manner,including why the project is necessary,
major deliverables, parties involved,and any connections to relevant local,regional,and/or State
planning efforts. 3-5 sentences maximum;Do not exceed the space provided.
2A. Project Justification(15 points)
• Describe the problems or deficiencies the project is attempting to address,as well cis how the
project will address the identified problems or deficiencies
• Describe the ramifications and impact of not funding this project
• Clearly define the existing issues surrounding the project(e.g., transportation issues,inadequate
transit services, impacts of heavy trucking on local streets, air pollution,etc.)
• Competitive applications support the need for the project with empirical data
• Describe how this project addresses issues raised
• Define the public benefit
• Explain how the public was involved with identifying issues
• Do not exceed the space provided
Page 1 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 91 of 115
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
' NARRATIVE
2B. Underserved Communities Justification (5 points)
The tools in Grant Application Guide, Appendix A,are intended to help applicants define an
underserved community.
• Explain how the project area or portions of the project area are defined as an
underserved community,including Native American Tribal Governments and rural
communities
• Explain how the proposed project addresses the needs of the underserved community
• Describe how underserved communities will benefit from the proposed planning project
• Cite data sources, the tools used,and include a comparison to the statewide thresholds
that are established in each tool
• Do not exceed the space provided
2C. Underserved Communities Engagement(5 points)
See Grant Application Guide,Appendix A,for best practices in community engagement
• Describe how the proposed effort would engage underserved communities,including
Native American Tribal Governments and rural communities. Include specific outreach
methods for involving underserved communities
• Describe how underserved communities will continue to be engaged during the next
phases after the proposed planning project is complete,including project
implementation.
• Do not exceed the space provided
3. Grant Specific Objectives(Total 35 points)
Integrate the following Grant Program Considerations(Grant Application Guide, Chapter 1.2) in the
responses for 3A-G below,as applicable:
• Caltrans Strategic Plan
• California Transportation Plan (CTP)
• Modal Plans that Support the CTP
• Title VI and Environmental Justice
• Climate Action Plan for Transportation Infrastructure
• California Adaptation Strategy
• Master Plan for Aging
Page 2 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 92 of 115
Sustainable Transportation Planning Grant Program
CA] SUSTAINABLE COMMUNITIES - GRANT APPLICATION
aVbww' NARRATIVE
3A.Grant Specific Objectives(5 points)
• Explain how the proposal encourages local and regional multimodal transportation,
housing and land use planning that furthers the region's RTP SCS (where applicable)
• Demonstrate how the proposed effort would coordinate transportation,housing,and
land use planning components of the project to inform one another(i.e.,regular
coordination meetings between responsible entities,joint community meetings, letters of
commitment from all relevant implementing agencies,etc.
• Explain how the proposed effort would contribute to shifts in land use towards more
sustainable and equitable communities,such as more affordable housing near transit or
more compact regional development patterns (Reference Grant Application Guide,
Chapter2.2,for example project types)
• Do not exceed the space provided
36. Grant Specific Objectives(5 points)
• Explain how the proposal contributes to the State's GHG reduction targets and advances
transportation related GHG emission reduction project types/strategies (i.e., mode shift,
demand management,travel cost,operational efficiency,accessibility,and coordination with
future employment and residential land use,etc.)
• Do not exceed the space provided
3C. Grant Specific Objectives(5 points)
• Explain how the proposal supports other State goals,including but not limited to:
o State Planning Priorities (Government Code Section 65041.1)
o Climate Adaptation Goals(State Adaptation Strategy)
o Goals and Best Practices cited in the 2017 RTP Guidelines,Appendices K and L.
• Do not exceed the space provided
3D. Grant Specific Objectives(5 points)
• Explain how the proposal encourages stakeholder involvement
o List the stakeholders involved in the planning effort(e.g.,first responders,
community-based organizations, local housing and public health departments,
transit agencies,and partners including State, federal, local agencies)
o Explain how stakeholders will be involved throughout the project
• Do not exceed the space provided
Page 3 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 93 of 115
Sustainable Transportation Planning Grant Program
SUSTAINABLE COMMUNITIES - GRANT APPLICATION
NARRATIVE
3E. Grant Specific Objectives(5 points)
Explain how the proposal involves active community engagement
• Describe the specific public outreach methods/events that will be employed throughout
the project
Explain how pubic input will inform the project
• Describe how the effort will survey the public at the end of each outreach event to
gauge effectiveness of these activities for the planning effort
• Do not exceed the space provided
3P. Grant Specific Objectives(5 points)
• Explain how the proposal assists in achieving the Caltrans Mission and Grant Program
Objectives (Grant Application Guide, Chapter 1.2)
o Sustainabiity, Preservation,Accessibility,Safety, Innovation, Economy, Health,and Social
Equity,as applicable
• Do not exceed the space provided
3G. Grant Specific Objectives(5 points)
• Explain how the proposal ultimately results in funded and programmed multimodal
transportation system improvements.Applicants should discuss next steps for project
implementation,including timing for programming improvements that would result from
the planning effort
• Do not exceed the space provided
4. Project Management(Total 30 points)
See Scope of Work and Cost and Schedule samples and checklists for requirements (Grant
Application Guide, Appendix B), also available on the Caltrans grants website:
https://dot.ca.aov/proara ms/transportation-planning/reaiona�p lannina/sustciina ble-
transportation-planning-grants
4A. Scope of Work(15 points)
4B. Cost and Schedule (15 points)
Page 4 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 94 of 115
Sustainable Transportation Planning Grant Program
CLIMATE ADAPTATION PLANNING - GRANT APPLICATION
s NARRATIVE
PART G. APPLICATION NARRATIVE FY 2024-25
Project Information
Organization
Ilegai name)
Project Title
Project Area
Boundares
Project Timeframe
(Start and End
Datesj:
Application
l Project Description(5 points)
Briefly summarize project in a dear and concise manner,inducting why the project is necessary, major
deliverables,desred outcomes, part,-es involved:and alignment with relevant local, regional, and/or
State p4anning efforts- 3-5 sentences maximum: Do not exceed the space provided.
2A. Project Justification(10 points)
• Describe the prob;em or defciences the project is aftempt'ng to address., ncluding the climate
adaptation need and any other prority needs,as well as how the project will address the
ident-fied problems or def ciences
• Describe the impact of not funding the project
• Describe the public benefits
• Do not exceed the space provided
2B Ilnderserved Communities Justification(5 points)
The tools in the Grant Application Guide,Appendix A, are intended to help appl cants define
an underserved community.
• Explain how the project area or porfions of the project area benefit underserved communties,
inducting Tribal,local, regional,and rural communities as applicable
• Explain how the proposed project addresses the needs of the communities and how they will
benefit from the proposed project,including if the communities informed the scope of the project
• Cite data sources, the tools used, and include a comparison to the statewide thresholds that are
established in each tod
• Do not exceed the space provided
Page 1 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 95 of 115
Sustainable Transportation Planning Grant Program
CLIMATE ADAPTATION PLANNING - GRANT APPLICATION
s NARRATIVE
2C. Underserved Communities Engagement(S points)
See Grant Application Guide:Appendix A_for best practices in community engagement
• Describe how the proposed project will engage underserved communities and how the
effort was nformed by engagement with underserved communites,including Tribal, local,
regional, and rural communites as applicable
Include specific outreach methods for involving underserved communities
• Describe how underserved communities will cont nue to be engages during the next
phases after the proposed plann ng project is complete, including implementation
• Do not exceed the space provided
3. Grant Specific Objectives(Total 40 points)
Integrate the following Grant Program Considerafons (Grant Application Guide,Chapter 1.2) in the
responses for 3A-D below, as applicable:
• Caltrans Strategic Plan
• Califomia Transportation Plan (CTP)
• Modal Plans that Support the CTP
• Ttle VI and Environmental Justice
• Climate Acfon Plan for Transportation Infrastructure
• Califomia Adaptation Strategy
• Master Plan for Aging
3A. Grant Specific Objectives; climate risk and adaptation (15 points)
• Explain haw the project identifies and assesses climate change impact risks to multimodal
transportaton infrastructure vulnerob,lities to climate change impacts�_n the project area
• Explain how the project will identify adaptaf:�on strategies and specific acfions to remedy
identified climate related vulnerabil-ties.Projects and plans should describe short-,medium-,
and long-term strategies that will address the overall risk for the enfre service He of the asset or
capital project using the best available science and gudance_
• Articulate how the project wall advance the planning of specific climate adaptation projects,
such as developing a cost estimate: pursuing a technical feasibility study for adaptation options,
or developing a conceptual design(up to 30%)
• When applicable, explain how the project includes econor c analysis and/or cost-benefit
analysis of identifed adaptafon strategy or strategies
• Do not exceed the space provided
Page 2 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 96 of 115
Sustainable Transportation Planning Grant Program
CLIMATE ADAPTATION PLANNING - GRANT APPLICATION
a*ww NARRATIVE
39. Gant Specific Objectives;co-benefits(10 points)
• Identify co-benefits of the adaptation work,such as benefits to public health, natural
ecosystems, air quality,social equity, the economy, or reductions in greenhouse gas(GHG)
emissions.
o If reductions in GHG emissions are identified as a co-benefit,explain how the project
advances transportation related GHG emission reductions specifically through
different project types/strategies (e.g., mode shift,demand management,
accessibility,etc.)
• Describe if and how nature-based solutions will be integrated into the proposed project
• Describe how adaptation needs of environmental resources in proximity to the transportation
system such as coastal resources like tidal marsh or beaches,wildlife connectivity,wetlands, or
fish passage needs are considered in the proposed project(if applicable)
• Do not exceed the space provided
3C. Gant Specific Objectives;partnerships and stakeholder process(10 poirds)
• Explain how the project demonstrates on-going collaboration and partnerships between sectors
and jurisdictions,and across levels of government at a regional scale
• Explain if the project also includes collaboration and partnerships with diverse external
stakeholders such as businesses,non-govemmental agencies,federal,state,or local agencies,
community-based organizations,and community residents
• Explain how the project includes a n-oi isaakeholder process that provides an opportunity for
meaningful community engagement from communities potentially impacted by any project
identified or developed as part of the planning grant
Do not exceed the space provided
3D. Gant Specific Objectives;alignment with other plans and State Goals(10 points)
• Explain how the project is consistent with priorities. goals, and actions of the California
State Adaptation Strategy,follows State guidance on adaptation planning,and is
consistent with any applicable local/regional resilience planning_
• Articulate if the project will identify ways to incorporate transportation-related climate
adaptation needs into existing transportation plans,specifically how the project will lead
to the identification and development of capital projects that can be programmed as
part of local or regional plans
• Explain how the project is in alignment with or augments existing plans,including climate
action/adaptation plans,hazard nrifigation plans,safety elements of general pk3ns,
resilience improvement plans,and/or Coastal Act/Certified Local Coastal Program plans
• Explain how the proposed project addresses public access and Complete Streets needs
• Do not exceed the space provided
4. Project Management(Total 30 points)
See Scope of Work and Cost and Schedule samples and checklists for requirements(Grant
Application Guide,Appendix B),also available on the Caltrans grants website:
httos://dot_co.nov/programs/transr>ortaf on-plannina/rea+onal-planni na/sustain bl e-
transportation-olannin-ara nts
Page 3 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 97 of 115
* w. Sustainable Transportation Planning Grant Program
CLIMATE ADAPTATION PLANNING - GRANT APPLICATION
s NARRATIVE
4A. Scooe of Wor<(15 points)
4B. Cost and Schedule(15 points)
Page 4 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 98 of 115
Susfainable Transporfafion Planning Granf Program
s STRATEGIC PARTNERSHIPS GRANT APPLICATION NARRATIVE
APPLICATIONPART H. FY 2024-25
Project Information
Organization
(Legal name)
Project Title
Project Area
Boundaries
Project Timeframe
(Start and End
Dates)
D. not alterapplication format and font size 10
Application Narrative
1. Project Description(10 points)
Briefly summarize the project in a clear and concise manner, including why the project is necessary,
major deliverables, parties involved, and any connections to relevant local,regional, and/or State
planning efforts.3-5 sentences maximum; Do not exceed the space provided.
2. Project Justification(30 points)
Describe the problems or deficiencies the project is attempting to address, as well as how the
project will address the identified problems or deficiencies
• Describe the ramifications and impact of not funding this project
Clearly define the existing issues surrounding the project (e.g.,transportation issues,in-adequate
transit services,impacts of heavy trucking on local streets,air pollution, etc.)
Competitive applications support the need for the project with empirical data
Describe how this project addresses issues raised
Do not exceed the space provided
Page 1 of 3
County of Fresno
Agreement Number 74A1679
Attachment III
Page 99 of 115
Sustainable Transportation Planning Grant Program
. STRATEGIC PARTNERSHIPS GRANT APPLICATION NARRATIVE
3. Grant Specific Objectives(Total 20 points)
Integrate the following Grant Program Considerations(Grant Application Guide, Chapter 1.2) in the
responses for3A-3D below,as applicable:
• Caltrans Strategic Plan
• California Transportation Plan (CTP)2050
• Modal Plans that Support the CTP 2050
• Title VI and Environmental Justice
• Climate Action Plan for Transportation Infrastructure
• Caifomia Adaptation Strategy
• Master Plan for Aging
3A. Grant Specific Objectives(5 points)
• List and explain how the proposal would accomplish the Federal Planning Factors(Grant
Application Guide, Chapter 5.2),achieve the Caltrans Mission and the Grant Program
Objectives(Grant Application Guide, Chapter 1.2.)
• Do not exceed the space provided
3B. Grant Specific Objectives(5 points)
• Explain how the proposal partners with Caltrans to identify and address statewide,
interregional,or regional transportation deficiencies in the State Highway System (or
multimodal transportation system for transit-focused projects)
• Clearly define how Caltrans will be a partner in the proposed project,as appropriate for
the project
• Do not exceed the space provided
3C. Grant Specific Objectives(5 points)
• Explain how the proposal strengthens government-to-government relationships
• Outline the entities involved with the proposed project and how partnerships will be
strengthened as a result
• Do not exceed the space provided
3D. Grant Specific Objectives(5 points)
• Explain how the proposal results in programmed system improvements
• Discuss next steps for project implementation,including timing for programming
improvements that would result from the planning effort
• Do not exceed the space provided
Page 2 of 3
County of Fresno
Agreement Number 74A1679
Attachment III
Page 100 of 115
CSustainable Transportation Planning Grant Program
STRATEGIC PARTNERSHIPS GRANT APPLICATION NARRATIVE
4. Project Management(Total 40 points)
See Scope of Work and Cost and Schedule samples and checklists for requirements (Grant
Application Guide,Appendix B),also available on the Caltrans grants website,
https://dot.ca.gov/programs/transportation-planning/division-of-transportation-planning/
regiona I-and-community-planning/sustainable-transportation-planning-grant
s
4A. Scope of Work(20 points)
4B. Cost and Schedule(20 points)
Page 3 of 3
County of Fresno
Agreement Number 74A1679
Attachment III
Page 101 of 115
Scope of Work Checklist
The Scope of Work (SOW) is the official description of the work that is to be completed
during the contract. Tasks 1-6 outlined in the SOW are for illustrative purposes only.
Applications with missing components will be at a competitive disadvantage. Please
use this checklist to make sure your Scope of Work is complete.
Scope of Work Checklist
- f hese items are completed
Use the Fiscal Year 2024-25 template provided
Include the activities discussed in the grant application
List all tasks using the some title as stated in the Project Cost and Schedule
Include task numbers in accurate and proper sequencing,consistent with the
Cost and Schedule
Exclude sub-task numbers; only include sub-headings
Exclude tasks for project management and/or staff/consultant coordination;
these activities should be spread among relevant tasks
Include a thorough Introduction to describe relevant background,related
planning efforts,the project and project area demographics,including a
description of the underserved community involved with the project, if applicable
Include a thorough and accurate narrative description of each task
Task 01 is a required task. It must be titled "Project Administration",it cannot
exceed 5%of the grant award amount, and only the grantee and sub-
recipient(s) can charge against this Task. This Task must only include the following
activities and deliverables:
• Caltrans and grantee Project kick-off meeting at the start of the grant
• Invoicing and quarterly reporting to Caltrans
• DBE Reporting (federal grants only)
Include Task 02 for the procurement of a consultant (if needed).This task is for the
grantee and sub-recipient(s) only.
Include detailed public participation and services to diverse communities in the
Public Outreach Task (excluding technical projects)
Identify public outreach strategies in a manner that provides flexibility and allows
for a diverse range of outreach methods (both in-person and on-line), excluding
technical projects
Include a Task(s) for a Draft and Final product.The draft plan must include an
opportunity for the public to provide feedback (excluding technical projects).
Include a summary of next steps your agency will take towards implementing the
project in the Final Product
List achievable project deliverables for each Task
EXCLUDE environmental, complex design,engineering work, and other ineligible
activities outlined in the Grant Application Guide
County of Fresno
Agreement Number 74A1679
Attachment III
Page 102 of 115
SCOPE OF WORK
Project Information
Grant Category
Grant Fiscal Year
Project Title
Organization
(Legal name)
Disclaimer
Agency commits to the Scope of Work below.Any changes will need to be approved by
Caltrans prior to initiating any Scope of Work change or amendment.
Introduction
[Provide a detailed summary of the grant project. Include a thorough Introduction to describe
relevant background, related planning efforts,the project and project area demographics,
including a description of the underserved community involved with the project,if applicable]
Project Stakeholders
[Provide a detailed summary of who the Project Stakeholders are.Will a consultant be working
on the project? If so,what activities/tasks will they be involved with?]
Overall Project Objectives
[Provide a detailed summary of the Overall Project Objectives]
Summary of Project Tasks
[Project Management activities must be identified within the task they are occur and not as
standalone tasks.]
Task O1: Project Administration
This is an Administrative Task that shall only be charged against by the Grantee for the
Administration of this grant project. Costs for this task cannot exceed 57.of the grant award
amount.
Grantee will manage and administer the grant project according to the Grant Application
Guidelines, Regional Planning Handbook, and the executed grant contract between Caltrans
and the grantee.
[Provide a detailed narrative of activities to be completed in this Task]
Task Deliverables
[The following are the only allowable deliverables for this Task.This Task is not for the
management of the consultant or meetings between the grantee and the consultant]
Page 2 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 103 of 115
Kick-off meeting with Caltrans-Meeting Notes,quarterly invoices and progress reports, DBE
reporting (federal Grants only).
Task 02: Consultant Procurement
[Provide a detailed narrative of activities to be completed in this Task]
Grantee will procure a consultant,consistent with state and federal requirements, Local
Assistance Procedures Manual for procuring non-Architectural and Engineering consultants, the
Grant Application Guide, Regional Planning Handbook, and the executed grant contract
between Caltrans and the grantee.
Task Deliverables
[List achievable deliverables for this Task]
Examples: Grantees current procurement procedures, copy of the Request for
Proposal/Qualifications, copy of the contract between consultant and grantee, copies of all
amendments to the consultant contract, meeting notes from project kick-off with consultant
Task 1: Existing Conditions
[Provide a detailed narrative of activities to be completed in this Task]
Task Deliverables
[List achievable deliverables for this Task]
Examples:Summary of Existing Conditions
Task 3: Analysis
[Provide a detailed narrative of activities to be completed in this Task]
Task Deliverables
[List achievable deliverables for this Task]
Examples:Summary of Analysis
Task 4: Public Outreach
[Provide a detailed narrative of activities to be completed in this Task]
Task Deliverables
[List achievable deliverables for this Task]
Page 3 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 104 of 115
Examples: PowerPoint Presentations,flyers,website announcements, sign-in sheets, community
surveys,conceptual drawings, bilingual services, receipts for light snacks (Caltrans approval
required prior to purchase.No full meals)
Task 5: Advisory Committee Meetings
[Provide a detailed narrative of activities to be completed in this Task]
Task Deliverables
[List achievable deliverables for this Task]
Examples:Agendas, meeting notes, list of attendees, list of action items
Task 6: Draft and Final Plan
[Provide a detailed narrative of activities to be completed in this Task]
Task Deliverables
[List achievable deliverables for this Task]
Examples:Draft Plan, Public Review-list of comments, Final Plan that includes a summary of
next steps towards implementation, credits FHWA, FTA, and/or Caltrans on the cover or title
page,submitted to Caltrans in an ADA accessible electronic copy.
Task 7: Board Review/Approval
[Provide a detailed narrative of activities to be completed in this Task]
Task Deliverables
[List achievable deliverables for this Task]
Examples:Board Agenda, presentation materials, meeting minutes with board
acceptance/approval.
Page 4 of 4
County of Fresno
Agreement Number 74A1679
Attachment III
Page 105 of 115
Cost and Schedule Checklist
The Cost and Schedule is the official budget and timeline for the project. Tasks 1-6 outlined
in the Cost and Schedule are for illustrative purposes only. The Cost and Schedule must be
consistent with the Grant Application Cover Sheet. Applications with missing components
will be at a competitive disadvantage.
Cost and Schedule Checklist
(v") Ensure these items .are completed . Caltrans
Use the Fiscal Year 2024-25 template provided (do not alter the template)
List all tasks with the same title as stated in the Scope of Work
Include task numbers in proper sequencing,consistent with the Scope of Work
Exclude sub-task numbers and sub-headings
Exclude tasks for project management and/or staff/consultant coordination;these activities
should be spread among relevant tasks
Task 01 is a required task. It must be titled"Project Administration",it cannot exceed 5%of the
grant amount requested,and only the grantee and recipient(s) can charge against this Task.
This Task must only include the following activities and deliverables:
• Project kick-off meeting between the grantee and Caltrans at the start of the grant
• Invoicing and quarterly reporting to Caltrans
• DBE Reporting (federal grants only)
Include Task 02 for procurement of consultants,if consultants are needed. This task is for the
Grantee and sub-recipient(s) only.
Complete all budget columns as appropriate:Total Cost,Grant Amount,Local Cash Match,
and if applicable,Local In-Kind Match
Ensure the correct minimum local match amount,calculated as a percentage of the total
project cost(grant plus local match),is provided
Use the Local Match Calculator to ensure the total Local Match amount meets the minimum
required Local Match for the specified Grant Category
Include a grant amount for each Task (excluding Tasks 01 and 02)
Identify if a Tapered Local Match approach will be used,which allows grantees to vary the
required local match ratio over the life of the grant contract. Grantee agrees to satisfy the
total local match amount by the contract expiration date.
Identify the estimated indirect cost rate if indirect costs will be reimbursed.If FY 2023-24 indirect
cost rates are not available,the rate will be an estimate based on the currently approved rate.
Include a best estimate of the amount of time needed to complete each task
State a realistic total cost for each task based on the work that will be completed
Use only whole dollars in the financial information fields.No rounding up or down and no cents.
Start the timeframe at the beginning of the grant period (November 2024)
Extend the timeframe to the end of the grant period (June 2027)
County of Fresno
Agreement Number 74A1679
Attachment III
Page 106 of 115
p
p
o p
a p
v - o
O o
v
� o
c o
0 5 +
0 j U
—
U
� o �
U
U 'O
p 6 w
- � E 0 0
c o o o Lq g o 0 0 C 0
O ;O Z
O ❑ b4 b4 69 � � fR H � O
U �
N
N U N O O O O O O O O O
O O HT tR tPr HT b9 tR tR HT N
`p_
❑ m
n 3 = i a
0
O ❑ a
v `o E ai O a `O N N n o v
v o o 0
ww � Q w w w w w w ry
C Q U LU op pp,,
O Z a -0O UT V h P W N h V 0
32
Q N O 2 O. V� pM P lh n O
�c O NT fR Vf fR fPr
30 Cp W N U N
E €
Q � N
° � •- E a o
`O
O O O
o v �
O U a V 0 0
t N U 0 0
C > >
V V V
Q E O O O
N U U U O O
O a-
0
O
C
C 0 O U p t T +
I N
N
O` a LL 6 y 0 0 C 2 O_ = O O O D E U C O
O O InO O d N O 0-
0.LU H o U O U : 0_ Q
p U O E a c o LL
d 0 Y c w ¢ 2 W .. O o o
GI O UI O E
O O Q O 41
N O �^ OI o c
0 o c
U o O d U o` Q o_ Q
• H C C N O a CC m
Q O O 'O 0 N 'a' 1 O O N M 7 h
UwU (9 0 d0=1 o � �
County of Fresno
Agreement Number 74A1679
Attachment III
Page 107 of 115
Third Party In-Kind Valuation Plan Checklist
The Third Party In-Kind Valuation Plan is an itemized breakdown by task and serves as documentation
for the goods and/or services to be donated. The Third Party In-Kind Valuation Plan must be
consistent with the information provided on the Cost and Schedule and Grant Application Cover
Sheet. This document is required upon grant award as a condition of grant acceptance.Refer to
Grant Application Guide,Chapter 6.5 for a Third-Party In-Kind description and examples.
Third-Party In-Kind Valuation Plan Checklist
Ensure these items are completed prior to submitting to Caltrans
Use the Fiscal Year 2024-25 template provided (do not alter the template).
Name the third party in-kind local match provider;this cannot be the Grantee
Describe how the third party in-kind local match will be tracked and documented for
accounting purposes.
Describe the fair market value of third party in-kind contributions and how the values were
determined.
Include an itemized breakdown by task, consistent with the Cost and Schedule.
Ensure the in-kind local match amount is consistent with the Grant Application Cover Sheet and
Cost and Schedule.
County of Fresno
Agreement Number 74A1679
Attachment III
Page 108 of 115
0
s
U
a
c
c
a
0
a
a Q
� J
a �
C� Z
O
o I.-
- c Q
O � J
d
c
o O
a Q N
~ Z
�C •3 a
Q
W ad E o .
o > c 3 c a
U g p v v 2 t U
C C Q 6 - O C c U
N Q
x
(� vJ H 0 0 a 0 "'
County of Fresno
Agreement Number 74A1679
Attachment III
Page 109 of 115
Local Resolution Checklist
A Local Resolution is NOT required at the grant application stage; however,it is required
upon award as a condition of grant acceptance.
ResolutionLocal -
cklist
Ensure these items are completed prior to submitting to Caltrans
State the title of the project (1)
State the job title of the person authorized to enter into a contract with Caltrans
on behalf of the applicant (2)
NOT be more than a year old, or it will not be accepted (3)
Signed by the grant applicant's governing board (4)
County of Fresno
Agreement Number 74A1679
Attachment III
Page 110 of 115
Sample Local Resolution
CITY OF CAN DO RESOLUTION
NO. 009-2012
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF CAN DO AUTHORIZING
THE EXECUTIVE DIRECTOR TO EXECUTE AGREEMENTS WITH THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE
1 CITY OF CAN DO COMPLETE STREET PLAN
WHEREAS,the Board of Directors of the City of Can Do is eligible to receive
Federal and/or State funding for certain transportation planning related plans,
through the California Department of Transportation;
WHEREAS, a Restricted Grant Agreement is needed to be executed with
the California Department of Transportation before such funds can be
reimbursed through the Transportation Planning Grant Program;
WHEREAS, the City of Can Do wishes to delegate authorization to
execute these agreements and any amendments thereto;
2
NOW,THEREFORE, BE IT RESOLVED by the Board of Directors of the City of
Can Do, authorize the Executive Director, or designee,to execute all Restricted
Grant Agreements and any amendments thereto with the California Department
of Transportation.
APPROVED AND PASSED this 4th day of December 2023 3
4 U�-
Jo oe,
Ch
ATTEST:
Eileen Wright, Executive Director
County of Fresno
Agreement Number 74A1679
Attachment III
Page 111 of 115
APPENDIX C. CALTRANS/REGIONAL AGENCY
BOUNDARIES MAP
CALIFORNIA
Metropolitan Planning Organizations(MPOs)
and
Regional Transportation Planning Agencies (RTPAs)
AMBAG' Association of Monterey Bay Area Governments
Gel BCAG Butte County Association of Govemments
Narta FCOG Fresno Council of Governments
LTC Siskryou .—C KCAG Kings County Association of Governments
CLTC cTc KCOG Kern Council of Governments
MCAG Merced County Association of Governments
MCTC Madera County Transportation Commission
MTC' Metropolitan Transportation Commission
SACOG' Sacramento Area Council of Governments
TnnY SRTA aaa°^
SANDAG San Diego Association of Governments
c.0 CTC SJCOG San Joaquin Council of Governments
Humboltll SLOCOG San Luis Obispo Council of Governments
caG SBCAG Santa Barbara County Association of Governments
DISTRICT 2 SRTA Shasta Regional Transportation Agency
SCAW Southern California Association of Governments
Tanama StanCOG Stanislaus Council of Governments
crc POTca TCAG Tulare County Association of Governments
DISTRICT 1 TRPA 5 Tahoe Regional Planning Agency
BCAG Siena 1AMBAG
OTC LTC includes SCCRTC,TAMC,and SBtCOG.
OTC
Mentlouino All retain RTPA status.
COG Neeada OTC
MTC covers a nine county region.
cola. Yuba TRPA a
L OTC SACOG is the RTPA for Sacramento,Sutter,
ccAP
c **. ... Yolo,and Yuba Counties. It is the MPO for the
s"of -"".... "" federally designated ozone non-attainment area in
Y.I. DISTRICT3eu6�::;:
crc:: Sacramento,Yolo,Yuba,Sutter,Placer,and El Dorado
Sonoma Napa S OG :::::::::::::: Alpine Counties.Placer and El Dorado Counties retain RTPA status
-00 Amador LTC
up to the crest of the Sierras.
Solano C s,v cTc 4SCAGrovers a six county region that serve as
Mann ca""`r" Tuolumne County Transportation Commissions:
DISTRICT 4 Contra
(� COG TCTC Mnno ICTC,LAMTA,OCTA,RCTC,SBCTA,and VCTC.
costa 5SOO DISTRICT 10 LTC 5TRPA is a multi-state MPO created by federal law. It covers
san F.nd.. M. GOG Matlposa portions of El Dorado and Placer counties as well as
meaa
LTC Washoe and Douglas counties in Nevada.
san Mateo Santa 5� DISTRICT 9
°l— MCAG
MCTC
sartla cruz county
Regional TranspoHation
(SCCRTC) FCOG I,.LTC
.Q�B "�O DISTRICT 6
:�::na wR::• TCAG
.:Agancyra::::::
'n^"areY::........
eodtiy............. KCAG
DISTRICT
KCOG
SLOCOG
San Bernardino County
rrensportmion Autnodry
SBCAG DISTRICT
Ventura Los SCAG
`T` `aunty
RTPAs within MPOs
MTA
DISTRICT 8
0 MPO Areas
Non-MPO Rural RTPA Areas ROTC`
DISTRICT 12
Caltrans District Boundary Ora,c.nty
Transportation
Authority SAND AG Im rim canna
Transportation
Commission
California Department of Transportation DISTRICT 11
Division of Transportation Planning
October2017
County of Fresno
Agreement Number 74A1679
Attachment III
Page 112 of 115
APPENDIX D. CALTRANS DISTRICT CONTACT LIST
County of Fresno
Agreement Number 74A1679
Attachment III
Page 113 of 115
Caltrans Sustainable Transportation Planning Grants District
Lead Contact and Native American Liaison Contact List
DISTRICT LEAD • . NATIVE AMERCAN •
LIAISON CONTACT(S)
DISTRICT 1 Tatiana Ahlstrand Kathleen Sartorius Del Norte LTC
1656 Union Street (707) 684-6884 (707) 601-7978 Humboldt CAOG
P.O. Box 3700 Email: Email: Lake CCAPC
Eureka, CA Tatiana.Ahlstrand@dot.ca.gov Kathleen.Sartorius@dot.ca.gov Mendocino COG
95502
• Lassen CTC
DISTRICT 2 Kathy Grah Kendee Vance • Tehama CTC
• Modoc LTC
1657 Riverside Drive Office:(530) 229-0517 (530) 225-3574 • Trinity CTC
Redding,CA Cell: (530) 782-3152 Email: • Plumas CTC
96001 Email: Kathy.Grah@dot.ca.gov Kendee.Vance@dot.ca.gov g • Siskiyou CLTC
• Shasta RTA
EI Dorado, Placer, Sacramento, • Butte CAG
Sutter,Yolo,and Yuba Counties • Sierra LTC
Sukhi Johal • Colusa CTC
(530) 565-3885 Angelina Healy • Glenn CTC
DISTRICT 3 Email:Sukhi.Johal@dot.ca.gov (530) 720-9449
• El Dorado CTC
703 B Street Email:
Marysville, CA 95901 Butte,Colusa, Lake Tahoe Basin, • Nevada CTC
Angelina.Healy@dot.ca.gov . Placer CTPA
Glenn, Nevada,and Sierra Counties
Kevin Yount • Sacramento Area
(530) 513-0584 COG
Email: Kevin.Yount@dot.ca.gov • Tahoe MPO
Becky Frank
DISTRICT 4 (510) 960-0883 Stephen Conteh
1 1 1 Grand Avenue Email: Becky.Frank@dot.ca.gov (510) 960-0887 • Metropolitan
P.O. Box 23660 Email: Transportation
Oakland,CA 94623- Stephen Conteh Commission
0660 (510) 960-0887 Stephen.Conteh@dot.ca.gov
Email:Stephen.Conteh@dot.ca.gov
• Monterey TAMC
DISTRICT 5 John Olejnik • Santa Cruz CCRTC
50 Higuera Street Jenna Schudson (805) 748-1787 • San Benito COG
Luis Obispo, CA (805) 835-6432 Email: • Assoc.of Monterey
San
Son Luis Email: Jenna.Schudson@dot.ca.gov John.Olejnik@dot.ca.gov Co. Bay Area Govts
• Santa Barbara CAG
• San Luis Obispo COG
DISTRICT 6 Lorena Mendibles
1352 W. Olive (559) 840-6066 • Fresno COG
Avenue Email:Lorena.Mendibles@dot.ca.gov Lorena Mendibles • Tulare CAG
P.O. Box 12616 (559) 840-6066 • Kern COG
Fresno, CA 93778- Edgar Hernandez Email: • Kings CAG
2616 (559) 981-7436 Lorena.Mendibles@dot.ca.gov • Madera CTC
Email:Edgar.Hernandez@dot.ca.gov
County of Fresno
Agreement Number 74A1679
Attachment III
Page 114 of 115
Caltrans Sustainable Transportation Planning Grants District
Lead Contact and Native American Liaison Contact List
IFISTRICT LEAD CONTACT(S) NATIVE AMERCAN . .
LIAISON CONTACT(S)
DISTRICT 7
100 S.Main Street James Santiago • Southern California
Los Angeles,CA (213) 310-2804 Not applicable Association of
90012 Email:James.Santiago@dot.ca.gov Governments
Ricky Rivers
DISTRICT 8 (909) 806-3298 Lorna Foster
464 W.4'"Street Email: Ricky.Rivers@dot.ca.gov (909) 501-5759 • Southern California
Mail Station 722 Stephanie Gallegos Email: Association of
San Bernardino,CA (909) 383-4057 Lorna.Foster@dot.ca.gov Governments
92401 Email:
Stephanie.Gallegos@dot.ca.gov
Catherine Carr Emilee Mullen
DISTRICT 9 500 S. Main Street (707) 874-8318 (707) 784-4260 Inyo LTC. Mono LTC
Email:Catherine.Carr@dot.ca.gov Email:
Bishop, CA 93514 g Emilee.Mullen@dot.ca.gov • Eastern Kern (COG)
Mountain Counties
Gregoria Ponce Paul Bauldry • Alpine County LTC
DISTRICT 10 (209) 483-7234 (209) 948-7647 • Amador CTC
1976 E. Dr. Martin Email:Gregoria.Ponce@dot.ca.gov Email: • Calaveras COG
Luther King Paul.Bauldry@dot.ca.gov • Mariposa LTC
Boulevard Merced,San Joaquin,Stanislaus . Merced CAG
P.O. Box 2048 Counties Gregoria Ponce • Tuolumne CTC
Stockton, CA 95201 Tom Dumas (209) 483-7234 . San Joaquin COG
(209) 941-1921 Email: . Stanislaus COG
Email:Tom.Dumas@dot.ca.gov Gregoria.Ponce@dot.ca.gov
DISTRICT 11 Rafael Reyes • San Diego Association
4050 Taylor Street Omar Flores (619) 208-1 104 of Governments
Mail Station 240 (619) 985-2124 Email: • Southern California
San Diego, CA Email:Omar.Flores@dot.ca.gov Rafael.Reyes@dot.ca.gov Association of
92110 Governments
DISTRICT 12 Eric Chau
• Southern California
1750 E.4t"Street (657) 328-6268 Not applicable Association of
Santa Ana, CA
Email: Eric.E.Chau@dot.ca.gov Governments
92705
County of Fresno
Agreement Number . 6 .
Attachment III
Page 115 of 115
California Department of Transportation
Division of Transportation Planning
1 120 N Street
Sacramento, CA 95814
https://dot.ca.gov/programs/transportation-planning