HomeMy WebLinkAboutP-25-045 Worldwide Travel Staffing Ltd.pdf CO,U County of Fresno
�+ INTERNAL SERVICES DEPARTMENT
10
Facilities• Fleet• Graphics• Purchasing •Security•Technology
O� 185�O
�R-V,S
PROCUREMENT AGREEMENT
Agreement Number P-25-045
February 10, 2025
Worldwide Travel Staffing Ltd.
Attn: Leo R. Blatz, CEO
2829 Sheridan Drive
Tonawanda, NY 14150
The County of Fresno (County) hereby contracts with Worldwide Travel Staffing Ltd. (Contractor)to
Registered Dietitian Consultant Services in accordance with the text of this agreement, Attachment"A",
County of Fresno Request for Quotation No: 25-037 and the attached contractors response to County of
Fresno Request for Quotation No: 25-037 by this reference made a part hereof.
TERM: This Agreement shall become effective February 12, 2025 and shall remain in effect through
September 30, 2026.
EXTENSION: This Agreement may be extended for two (2)additional one (1)year periods by the mutual
written consent of all parties.
MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County
reserves the right to increase or decrease orders or quantities.
CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment"A"
attached, at the rates set forth in Attachment"A".
ORDERS: Orders will be placed on an as-needed basis by County of Fresno Department of Public Health
under this contract.
PRICES: Prices shall be firm for the contract period.
MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in excess of
twenty thousand dollars ($20,000.00).
ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as
deemed necessary. Such additions shall be made in writing and signed by both parties.
DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be
delivered complete as specified. All orders placed before Agreement expiration shall be honored under the
terms and conditions of this Agreement.
DEFAULT: In case of default by Contractor, the County may procure the articles/services from another
source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any
other legal means available to the County. The prices paid by County shall be considered the prevailing
333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110
*The County of Fresno is an Equal Employment Opportunity Employer*
PROCUREMENT AGREEMENT NUMBER: P-25-045 Page 2
Worldwide Travel Staffing Ltd.
February 10, 2025
market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not
meet specifications, will be at the expense of Contractor.
INVOICING: An itemized invoice shall be sent to requesting County department in accordance with invoicing
instructions included in each order referencing this Agreement. The Agreement number must appear on all
shipping documents and invoices. Invoice terms shall be Net 45 Days.
INVOICE TERMS: Net forty-five (45)days from the receipt of invoice.
TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30)days written
notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory
services or supplies provided to the date of termination.
LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they
be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel
engaged in service covered by this Agreement.
AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased
goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible
condition all books, documents, papers, data files and other records related to its performance under this
contract. Such records shall be complete and available to Fresno County, the State of California, the federal
government or their duly authorized representatives for the purpose of audit, examination, or copying during
the term of the contract and for a period of at least three years following the County's final payment under the
contract or until conclusion of any pending matter(e.g., litigation or audit), whichever is later. Such records
must be retained in the manner described above until all pending matters are closed.
LIABILITY: The Contractor agrees to:
Pay all claims for damage to property in any manner arising from Contractor's operations under this
Agreement.
Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and
employees from any and all claims for damage or other liability, including costs, expenses (including
attorney's fees and costs), causes of action, claims or judgments resulting out of or in any way connected
with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this
Agreement, and from any and all costs and expenses (including attorney's fees and costs), damages,
liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or
damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under
this Agreement.
INSURANCE: Without limiting the COUNTY'S right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA)throughout the term of the Agreement:
A. Commercial General Liability: Commercial general liability insurance with limits of not less than Two
Million Dollars ($2,000,000) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000). This policy must be issued on a per occurrence basis. Coverage must include products,
completed operations, property damage, bodily injury, personal injury, and advertising injury. The
Contractor shall obtain an endorsement to this policy naming the County of Fresno, its officers, agents,
employees, and volunteers, individually and collectively, as additional insureds, but only insofar as the
operations under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County is excess only
and not contributing with insurance provided under the Contractor's policy.
B. Automobile Liability: Automobile liability insurance with limits of not less than One Million Dollars
($1,000,000) per occurrence for bodily injury and for property damages. Coverage must include any auto
used in connection with this Agreement.
P-25-045 Worldwide Travel Staffing Ltd.docx
PROCUREMENT AGREEMENT NUMBER: P-25-045 Page 3
Worldwide Travel Staffing Ltd.
February 10, 2025
C. Professional Liability: Professional liability insurance with limits of not less than One Million Dollars
($1,000,000) per occurrence and an annual aggregate of Three Million Dollars ($3,000,000). If this is a
claims-made policy, then (1)the retroactive date must be prior to the date on which services began
under this Agreement; (2)the Contractor shall maintain the policy and provide to the County annual
evidence of insurance for not less than five years after completion of services under this Agreement; and
(3) if the policy is canceled or not renewed, and not replaced with another claims-made policy with a
retroactive date prior to the date on which services begin under this Agreement, then the Contractor shall
purchase extended reporting coverage on its claims-made policy for a minimum of five years after
completion of services under this Agreement.
D. Worker's Compensation: Workers compensation insurance as required by the laws of the State of
California with statutory limits.
Additional Requirements Relating to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty(30) days
advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker's compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor's waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within Thirty(30) days from the date Contractor signs and executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as required
herein, to the County of Fresno, Department of Public Health, PO Box 11867, Fresno CA 93775 Attn:
Contracts Section—611 Floor, or email at DPHContracts@fresnocountyca.gov, stating that such
insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents
and employees will not be responsible for any premiums on the policies; that such Commercial General
Liability insurance names the County of Fresno, its officers, agents and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are concerned;
that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-
insurance, maintained by County, its officers, agents and employees, shall be excess only and not
contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be
cancelled or changed without a minimum of thirty (30) days advance, written notice given to County.
Certificates of Insurance are to include the contract number at the top of the first page.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County
may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of
such event.
All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or
better.
COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish
proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence.
INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor
under this Agreement, it is mutually understood and agreed that Contractor, including any and all of
Contractor's officers, agents, and employees will at all times be acting and performing as an independent
contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee,joint
P-25-045 Worldwide Travel Staffing Ltd.docx
PROCUREMENT AGREEMENT NUMBER: P-25-045 Page 4
Worldwide Travel Staffing Ltd.
February 10, 2025
venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise
or direct the manner or method by which Contractor shall perform its work and function. However, County
shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations
in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable
provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over
matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to
others unrelated to the County or to this Agreement.
NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the written consent of the other party.
AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County
with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments,
writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature
whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set
forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both
parties.
INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this
Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1)the
text of this Agreement(excluding Attachment"A", County's Request for Quotation No. 25-037 and the
Contractor's Quote in response thereto); (2)Attachment"A"; (3)the County's Request for Quotation No. 25-
037 and (4)the Contractor's quotation made in response to County's Request for Quotation No. 25-037.
GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the
State of California. Venue for any action shall only be in County of Fresno.
ELECTRONIC SIGNATURES: The parties agree that this Agreement may be executed by electronic
signature as provided in this section.
A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement
to represent their signature, including but not limited to (1)a digital signature; (2)a faxed version of an
original handwritten signature; or(3) an electronically scanned and transmitted (for example by PDF
document)of a handwritten signature.
B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid
original handwritten signature of the person signing this Agreement for all purposes, including but not
limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and
effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in
the Uniform Electronic Transaction Act(Civil Code, Division 3, Part 2, Title 2.5, beginning with section
1633.1).
D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of
Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other
party may rely upon that representation.
This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means
and either party may sign this Agreement with an original handwritten signature.
P-25-045 Worldwide Travel Staffing Ltd.docx
PROCUREMENT AGREEMENT NUMBER: P-25-045 Page 5
Worldwide Travel Staffing Ltd.
February 10, 2025
Please acknowledge your acceptance by returning all pages of this Agreement to my office via email or
USPS.
Please refer any inquiries in this matter to Susan Walker, Purchasing Technician, at 559-600-7111 or
suwalker@fresnocountyca.gov.
FOR THE COUNTY OF FRESNO
ligitickbur
Riley Blackburn Datea12025.02.18ly signedy08:33:Riley25a08'OOn
Riley Blackburn
Purchasing Manager
333 W. Pontiac Way
Clovis, CA 93612
P-25-045 Worldwide Travel Staffing Ltd.docx
PROCUREMENT AGREEMENT NUMBER: P-25-045 Page 6
Worldwide Travel Staffing Ltd.
February 10,2025
CONTRACTOR TO COMPLETE:
Company: Worldwide Travel Staffing, Limited
Type of Entity:
❑ Individual ❑ Limited Liability Company
❑ Sole Proprietorship ❑ Limited Liability Partnership
�] Corporation ❑ General Partnership
2829 Sheridan Dr. Tonawanda NY 14150
Address City State Zip
866-633-3700 877-375-2450 IbIatz@woridwidetraveIstafflng.com
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name& Leo R. BlatZ C.E.O.
Title: + Print Name &Title:
Signature: Signature:
ACCOUNTING USE ONLY
ORG No.. 56201662
Account No.: 7295
Requisition No 5622500401
(7/2024)
P-25-045 Worldwide Travel Staffing t-td docx
PROCUREMENT AGREEMENT NUMBER: P-25-045 Attachment Page 1 of 1
Worldwide Travel Staffing Ltd.
February 10, 2025
A TTACHMENT 'A "
RFQ 25-037
VENDOR: Worldwide Travel Staffing Ltd
Description
Year 1 Year 2 Year 3 Year 4
Quotation for Hourly Rate = $ 75 per hour to $75.00 $75.00 $75.00 $75.00
complete consultation services each year.
TRAVEL
Mileage
(mileage documentation will be required for any $0.65lmi $0.65/mi $0.65/mi $0.65/mi
travel-related expenses)
P-25-045 Worldwide Travel Staffing Ltd.docx
Contractor's Response to
County of Fresno
Request for Quotation
No. 25-037
P-25-045 Worldwide Travel Staffing Ltd.docx
COUNTY OF FRESNO
co
ogzl�
;1tPww6)
REQUEST FOR QUOTATION
NUMBER: 25-037
REGISTERED DIETITIAN
Issue Date: December 16, 2024
Closing Date: JANUARY 9, 2025 AT 10:00 AM
All Questions and Responses must be electronically submitted on the Bid Page on Public Purchase.
For assistance, contact Susan Walker at Phone(559) 600-7110.
BIDDER TO COMPLETE
Undersigned agrees to furnish the commodfty or service stipulated in the attached at the prices and terms stated in this RF .
Bid must be signed and dated by an authorized officer or employee.
Worldwide Travel Staffing, Limited
COMPANY
Leo R. Blatz,C.E.O.
CONTACT PERSON
2829 Sheridan Drive
ADDRESS
Tonawanda NY 14150
CITY STATE ZIP CODE
866 63 - 00 LBlatz@woddwidetravelstaffing.com
T . EP EN gE E-MAIL ADDRESS
T NATURE
Leo R.:1�
atz C.E.O
PRINT NAME TITLE
Purchasing Use:SW:st ORGIRequisition:5620166215622500401
25d37 Ragiswed Diet6w
Quotation No. 25-037 Page 2
TABLE OF CONTENTS
PAGE
KEYDATES....................................................................................................................3
OVERVIEW.....................................................................................................................3
BIDINSTRUCTIONS ......................................................................................................4
GENERAL REQUIREMENTS & CONDITIONS............................................................... 5
INSURANCE REQUIREMENTS ................................................................................... 10
PARTICIPATION........................................................................................................... 12
TRADE SECRET ACKNOWLEDGEMENT................................................................... 13
REFERENCELIST........................................................................................................ 14
SPECIFICATIONS AND OTHER REQUIREMENTS..................................................... 15
QUOTATIONSCHEDULE............................................................................................. 17
CHECKLIST ................................................................................................................. 18
EXHIBITS...................................................................................................................... 19
25-037 Reg$*ad OisOm
Quotation No. 25-037 Page 3
KEY DATES
RFQ Issue Date: December 16, 2024
Written Questions for RFQ Due: December 27, 2024 at 10:00 AM
Questions must be submitted on the Bid Page at Public Purchase.
RFQ Closing Date: January 9, 2025 at 10.00 AM
Quotations must be electronically submitted on the Bid Page.
OVERVIEW
The County of Fresno is soliciting bids to establish an agreement under which the successful bidder will
provide Registered Dietitian consultation services for the Department of Public Health, CalFresh Healthy
Living program (CFHL).
25t37 Registered Diehan
Quotation No. 25-037 Page 4
BID INSTRUCTIONS
• Bidders must electronically submit bid package in pdf format, no later than the quotation closing date
and time as stated on the front of this document,to the Bid Page on Public Purchase. The County will
not be responsible for and will not accept late bids due to slow internet connection or incomplete
transmissions.
• Bids received after the closing time will NOT be considered.
• All quotations shall remain firm for 180 days.
• Interpretation: Should any discrepancies or omissions be found in the bid specifications or doubt as to
their meaning, the bidder shall notify the Buyer in writing at once. The County shall not be held
responsible for verbal interpretations. Questions regarding the bid must be received by Purchasing
prior to the date and time stated within this document. All addenda issued shall be in writing, duly
issued by Purchasing and incorporated into the contract.
• ISSUING AGENT/AUTHORIZED CONTACT: This RFQ has been issued by County of Fresno,
Purchasing. Purchasing shall be the vendor's sole point of contact with regard to the RFQ, its
content, and all issues concerning it.
All communication regarding this RFQ shall be directed to an authorized representative of County
Purchasing. The specific buyer managing this RFQ is identified on the cover page, along with their
telephone number, and they should be the primary point of contact for discussions or information
pertaining to the RFQ. Contact with any other County representative, including elected officials, for
the purpose of discussing this RFQ, its content, or any other issue concerning it, is prohibited unless
authorized by Purchasing. Violation of this clause, by the vendor having unauthorized contact
(verbally or in writing) with such other County representatives, may constitute grounds for rejection by
Purchasing of the vendor's quotation.
The above stated restriction on vendor contact with County representatives shall apply until the
County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in
the event that a vendor initiates a formal protest against the RFQ, such vendor may contact the
appropriate individual, or individuals who are managing that protest as outlined in the County's
established protest procedures. All such contact must be in accordance with the sequence set forth
under the protest procedures. Second, in the event a public hearing is scheduled before the Board of
Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may
address the Board.
• APPEALS: Appeals must be submitted in writing within seven (7) working days after notification of
proposed recommendations for award. A"Notice of Award" is not an indication of County's
acceptance of an offer made in response to this RFQ. Appeals shall be submitted to County of
Fresno Purchasing, 333 W. Pontiac Way, Clovis, CA 93612 and in Word format to
CountyPurchasing@fresnocountyca.gov.Appeals should address only areas regarding RFQ
contradictions, procurement errors, proposal rating discrepancies, legality of procurement context,
conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the RFQ
process.
Purchasing will provide a written response to the complainant within seven (7)working days unless
the complainant is notified more time is required. If the appealing bidder is not satisfied with the
decision of Purchasing, bidder shall have the right to appeal to the County Administrative Office
within seven (7) working days after Purchasing's notification; if the appealing bidder is not satisfied
with CAO's decision, the final appeal is with the Board of Supervisors. Please contact Purchasing if
the appeal will be going to the Board of Supervisors.
25tV Registered oietam
Quotation No. 2"37 Page 5
GENERAL REQUIREMENTS & CONDITIONS
LOCAL VENDOR PREFERENCE AND DISABLED VETERAN BUSINESS ENTERPRISE BID
PREFERENCE: The Local Vendor Preference and Disabled Veteran Business Enterprise Preference do
not apply to this Request for Quotation.
DEFINITIONS: The terms Bidder, Proposer, Contractor and Vendor are all used interchangeably and refer
to that person, partnership, corporation, organization, agency, etc.which is offering the quotation and is
identified on page one of this Request For Quotation (RFQ).
INTERPRETATION OF RFQ: Vendors must make careful examination of the requirements, specifications
and conditions expressed in the RFQ and fully inform themselves as to the quality and character of services
required. If any person planning to submit a quotation finds discrepancies in or omissions from the RFQ or
has any doubt as to the true meaning or interpretation, correction thereof may be requested in writing from
Purchasing by December 27, 2024 at 10:00 AM cut-off.
Questions must be submitted on the Bid Page at Public Purchase or contact Susan Walker at (559) 600-
7110.
NOTE: Time constraints will prevent County from responding to questions submitted after the cut-off date.
Any change in the Request for Quotation will be made by written addendum issued by the County. The
County will not be responsible for any other explanations or interpretations.
EXCEPTIONS: Please provide any exceptions to the general requirements and conditions taken by the
bidder. If exceptions are not noted, the County will assume that the bidder's quotation meets those
requirements.
AWARD: Award will be made to the vendor(s) offering the services, products, prices, delivery, equipment
and system deemed to be to the best advantage of the County. Past performance (County contracts within
the past seven years) and references may factor into awarding of a contract. The County shall be the sole
judge in making such determination. Award Notices are tentative:Acceptance of an offer made in response
to this RFQ shall occur only upon execution of an agreement by both parties or issuance of a valid written
Purchase Order by Fresno County Purchasing.
RIGHT TO REJECT BIDS: The County reserves the right to reject any and all bids and to waive
informalities or irregularities in bids. Failure to respond to all questions or not to supply the requested
information could result in rejection of your quotation.
CODES AND REGULATIONS: All work and material to conform to all applicable Federal, State, local and
special district building codes, laws, ordinances, and regulations.
SALES TAX: Fresno County pays California State Sales Tax regardless of vendor's place of doing
business.
TAXES, PERMITS& FEES: The successful bidder shall pay for and include all federal, state and local taxes
direct or indirect upon all materials; pay all fees for, and obtain all necessary permits and licenses, unless
otherwise specified herein.
TAXES, CHARGES AND EXTRAS:
A) DO NOT include Federal Excise Tax. County is exempt under Registration No. 94-73-03401-K.
B) County is exempt from Federal Transportation Tax. Exemption certificate is not required where
shipping papers show consignee as County of Fresno.
C) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid.
VENDOR ASSISTANCE: Successful bidder shall furnish, at no cost to the County, a representative to assist
County departments in determining their product requirements.
25-037 Pegis*ed Dietitian
Quotation No. 25-037 Page 6
MINOR DEVIATIONS: The County reserves the right to negotiate minor deviations from the prescribed
terms, conditions and requirements with the selected vendor. The County may require additional items from
those in bid schedule.
BIDDERS' LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in
responding to the RFQ.
PRICE RESPONSIBILITY: The selected vendor will be required to assume full responsibility for all services
and activities offered in the quotation, whether or not they are provided directly. Further, the County of
Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters,
including payment of any and all charges resulting from the contract. The contractor may not subcontract or
transfer the contract, or any right or obligation arising out of the contract, without first having obtained the
express written consent of the County.
PRICES: Bidder agrees that prices quoted are for the contract period, and in the event of a price decline
such lower prices shall be extended to the County of Fresno. Prices shall be quoted F.O.B. destination.
CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business
practices and safeguard confidential data which vendor staff may have access to in the course of system
implementation.
HIPAA: All services performed by vendor shall be in strict conformance with all applicable Federal, State
of California and/or local laws and regulations relating to confidentiality, including but not limited to,
California Civil Code, California Welfare and Institutions Code, Health and Safety Code, California Code of
Regulations, Code of Federal Regulations.
Vendor shall submit to County's monitoring of said compliance.
Vendor may be a business associate of County, as that term is defined in the"Privacy Rule" enacted by
the Health Insurance Portability and Accountability Act of 1996 (HIPAA). As a HIPAA Business Associate,
vendor may use or disclose protected health information ("PHI")to perform functions, activities or services
for or on behalf of County as specified by the County, provided that such use or disclosure shall not violate
HIPAA and its implementing regulations. The uses and disclosures if PHI may not be more expansive than
those applicable to County, as the"Covered Entity" under HIPAA's Privacy Rule, except as authorized for
management, administrative or legal responsibilities of the Business Associate.
Vendor shall not use or further disclose PHI other than as permitted or required by the County, or as
required by law without written notice to the County.
Vendor shall ensure that any agent, including any subcontractor, to which vendor provides PHI received
from, or created or received by the vendor on behalf of County, shall comply with the same restrictions and
conditions with respect to such information.
NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any third
party about this RFQ or the vendor's quotation without prior written approval from the County of Fresno.
BACKGROUND REVIEW: The County reserves the right to conduct a background inquiry of each
proposer/bidder which may include collection of appropriate criminal history information, contractual and
business associations and practices, employment histories and reputation in the business community. By
submitting a quotation/bid to the County, the vendor consents to such an inquiry and agrees to make
available to the County such books and records the County deems necessary to conduct the inquiry.
ADDENDA: In the event that it becomes necessary to revise any part of this RFQ, addenda will be provided
to all agencies and organizations that receive the basic RFQ.
25D37 Registered DieYtm
Quotation No. 25-037 Page 7
CONFLICT OF INTEREST: The County shall not contract with, and shall reject any bid or quotation
submitted by the persons or entities specified below, unless the Board of Supervisors finds that special
circumstances exist which justify the approval of such contract:
1. Employees of the County or public agencies for which the Board of Supervisors is the governing
body.
2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers,
principals, partners or major shareholders.
3. Persons who,within the immediately preceding twelve (12) months, came within the provisions of
Subsection (1), and who were employees in positions of substantial responsibility in the area of
service to be performed by the contract, or participated in any way in developing the contract or its
service specifications.
4. Profit-making firms or businesses in which the former employees described in Subsection (3)serve
as officers, principals, partners or major shareholders.
5. No County employee whose position in the County enables them to influence the selection of a
contractor for this RFQ, or any competing RFQ, and no spouse or economic dependent of such
employee, shall be employees in any capacity by a bidder, or have any other direct or indirect
financial interest in the selection of a contractor.
INVOICING: All invoices are to be delivered to County of Fresno, Department of Public Health, HPW-
CalFresh Healthy Living Program, Attention: HPW-CFHL Program Staff Analyst at
DPHBOAP@fresnocountyca.gov or addressed to the County of Fresno, Department of Public Health, HPW-
CalFresh Healthy Living Program, P.O. Box 11867, Fresno, CA 93775, Attention: HPW-CalFresh Healthy
Living Program Staff Analyst. Each invoice shall reference the purchase order or contract number and the
equipment number if applicable.
PAYMENT: County will make partial payments for all purchases made under the contract/purchase order
and accumulated during the month. Terms of payment will be net forty-five(45)days.
CONTRACT TERM: It is Coun 's intent to contract with the successful bidder for a term of two 2
years.
RENEWAL: Agreement may be renewed for a potential of two (2) one (1)year periods, based on the mutual
written consent of all parties.
QUANTITIES: Quantities shown in the bid schedule are approximate and the County guarantees no
minimum amount. The County reserves the right to increase or decrease quantities.
ORDERING: Orders will be placed as required by County of Fresno Department of Public Health —Health
Policy &Wellness.
TERMINATION: The County reserves the right to terminate any resulting contract upon written notice.
INDEPENDENT CONTRACTOR: In performance of the work, duties, and obligations assumed by
Contractor under any ensuing Agreement, it is mutually understood and agreed that CONTRACTOR,
including any and all of Contractor's officers, agents, and employees will at all times be acting and
performing as an independent contractor, and shall act in an independent capacity and not as an officer,
agent, servant, employee,joint venturer, partner, or associate of the COUNTY. Furthermore, County shall
have no right to control or supervise or direct the manner or method by which Contractor shall perform its
work and function. However, County shall retain the right to administer this Agreement so as to verify that
Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and
County shall comply with all applicable provisions of law and the rules and regulations, if any, of
governmental authorities having jurisdiction over matters the subject thereof.
25-037 RBgislwed Dietitian
Quotation No. 25-037 Page 8
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
matters. It is acknowledged that during the term of the Agreement, Contractor may be providing services to
others unrelated to the County or to the Agreement.
SELF-DEALING TRANSACTION DISCLOSURE: Contractor agrees that when operating as a corporation
(a for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status
to operate as a corporation, members of the Contractor's Board of Directors shall disclose any self-dealing
transactions that they are a party to while Contractor is providing goods or performing services under the
agreement with the County. A self-dealing transaction shall mean a transaction to which the Contractor is a
party and in which one or more of its directors has a material financial interest. Members of the Board of
Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a
Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to
commencing with the self-dealing transaction or immediately thereafter.
HOLD HARMLESS CLAUSE: Contractor agrees to indemnify, save, hold harmless and at County's request,
defend the County, its officers, agents and employees, from any and all costs and expenses (including
attorney's fees and costs), damages, liabilities, claims and losses occurring or resulting to County in
connection with the performance, or failure to perform, by Contractor, its officers, agents or employees under
this Agreement and from any and all costs and expenses (including attorney's fees and costs),damages,
liabilities, claims and losses occurring or resulting to any person,firm or corporation who may be injured or
damaged by the performance, or failure to perform, of Contractor, its officers, agents or employees under
this Agreement.
COORDINATE WORK WITH OWNER: Successful bidder shall coordinate and schedule the work with the
County so that any interruption to the normal business operations be kept to a minimum.
INSPECTION: All material and workmanship shall be subject to inspection, examination and test by the
County at any and all times during which manufacture and/or construction are carried on. The County shall
have the right to reject defective material and workmanship or require its correction.
SUPERVISION: The Contractor shall give efficient supervision to the work, using therein the skill and
diligence for which they are remunerated in the contract price. They shall carefully inspect the site and study
and compare all drawings, specifications and other instructions, as ignorance of any phase of any of the
features or conditions affecting the contract will not excuse them from carrying out its provisions to its full
intent.
STANDARD OF PERFORMANCE: All work shall be performed in a good and workmanlike manner.
SAFEGUARDS: The contractor shall provide safeguards, in conformity with all local codes and ordinances
as may be required.
DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of California
Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for
the Eastern District of California in Fresno, CA or in a state court for Fresno County.
DEFAULT: In case of default by the selected bidder, the County may procure the services from another
source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by
any other legal means available to the County.
Regardless of F.O.B. point, vendor agrees to bear all risks of loss, injury or destruction to goods and
materials ordered herein which occur prior to delivery and such loss, injury or destruction shall not release
vendor from any obligation hereunder
ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment
or portions of payments without prior written consent of the County of Fresno.
25-037 Registered Diatbw
Quotation No. 25-037 Page 9
ASSURANCES: Any contract awarded under this RFQ must be carried out in full compliance with the Civil
Rights Act of 1964, the Americans With Disabilities Act of 1990, their subsequent amendments, and any and
all other laws protecting the rights of individuals and agencies. The County of Fresno has a zero tolerance
for discrimination, implied or expressed, and wants to ensure that policy continues under this RFQ. The
contractor must also guarantee that services, or workmanship, provided will be performed in compliance with
all applicable local, state, or federal laws and regulations pertinent to the types of services, or project, of the
nature required under this RFQ. In addition, the contractor may be required to provide evidence
substantiating that their employees have the necessary skills and training to perform the required services or
work.
OBLIGATIONS OF CONTRACTOR: Contractor warrants on behalf of itself and all subcontractors
engaged for the performance of the ensuing contract that only persons authorized to work in the United
States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be
employed in the performance of the work hereunder.
TIE BIDS: With all other factors being equal, the contract shall be awarded to the Fresno County vendor
or, if neither or both are Fresno County vendors, the tied vendors will be granted the opportunity to submit
new bids or the entire bid may be rejected and re-bid. If the General Requirements of the RFQ state that
they are applicable, the provisions of the Fresno County Local Vendor Preference shall take priority over
this paragraph.
DATA SECURITY: Individuals and/or agencies that enter into a contractual relationship with the County for
the purpose of providing services must employ adequate controls and data security measures, both internally
and externally to ensure and protect the confidential information and/or data provided to contractor by the
County, preventing the potential loss, misappropriation or inadvertent access, viewing, use or disclosure of
County data including sensitive or personal client information; abuse of County resources; and/or disruption
to County operations.
Individuals and/or agencies may not connect to or use County networks/systems via personally owned
mobile,wireless or handheld devices unless authorized by County for telecommuting purposes and provide a
secure connection; up to date virus protection and mobile devices must have the remote wipe feature
enabled. Computers or computer peripherals including mobile storage devices may not be used (County or
Contractor device) or brought in for use into the County's system(s) without prior authorization from County's
Chief Information Officer and/or designee(s).
No storage of County's private, confidential or sensitive data on any hard-disk drive, portable storage device
or remote storage installation unless encrypted according to advance encryption standards (AES of 128 bit
or higher).
The County will immediately be notified of any violations, breaches or potential breaches of security related
to County's confidential information, data and/or data processing equipment which stores or processes
County data, internally or externally.
County shall provide oversight to Contractor's response to all incidents arising from a possible breach of
security related to County's confidential client information. Contractor will be responsible to issue any
notification to affected individuals as required by law or as deemed necessary by County in its sole
discretion. Contractor will be responsible for all costs incurred as a result of providing the required
notification.
AUDITS AND RETENTION: The Contractor shall maintain in good and legible condition all books,
documents, papers, data files and other records related to its performance under this contract. Such records
shall be complete and available to Fresno County, the State of California,the federal government or their
duly authorized representatives for the purpose of audit, examination, or copying during the term of the
contract and for a period of at least three(3) years following the County's final payment under the contract or
until conclusion of any pending matter(e.g., litigation or audit), whichever is later. Such records must be
retained in the manner described above until all pending matters are closed.
25037 Rapswed Dietitian
Quotation No. 25-037 Page 10
INSURANCE REQUIREMENTS
INSURANCE: Without limiting the County's right to obtain indemnification from Contractor or any third
parties, Contractor, at its sole expense, shall maintain in full force and effect,the following insurance policies
or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint
Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability: Commercial general liability insurance with limits of not less than Two
Million Dollars ($2,000,000) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000). This policy must be issued on a per occurrence basis. Coverage must include products,
completed operations, property damage, bodily injury, personal injury, and advertising injury. The
Contractor shall obtain an endorsement to this policy naming the County of Fresno, its officers, agents,
employees, and volunteers, individually and collectively, as additional insureds, but only insofar as the
operations under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County is excess only
and not contributing with insurance provided under the Contractor's policy.
B. Automobile Liability: Automobile liability insurance with limits of not less than One Million Dollars
($1,000,000) per occurrence for bodily injury and for property damages. Coverage must include any
auto used in connection with this Agreement.
C. Professional Liability: Professional liability insurance with limits of not less than One Million Dollars
($1,000,000) per occurrence and an annual aggregate of Three Million Dollars ($3,000,000). If this is a
claims-made policy, then (1) the retroactive date must be prior to the date on which services began
under this Agreement; (2) the Contractor shall maintain the policy and provide to the County annual
evidence of insurance for not less than five years after completion of services under this Agreement;
and (3) if the policy is canceled or not renewed, and not replaced with another claims-made policy with
a retroactive date prior to the date on which services begin under this Agreement, then the Contractor
shall purchase extended reporting coverage on its claims-made policy for a minimum of five years
after completion of services under this Agreement.
D. Worker's Compensation: Workers compensation insurance as required by the laws of the State of
California with statutory limits.
Additional Requirements Relatinq to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30)days
advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker's compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor's waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within thirty(30)days from the date Contractor executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as required
herein, to the County of Fresno, Department of Public Health, P.O. Box 11867, Fresno, CA 93775,
Attention: Contracts Section—6th Floor, or email at DPHContracts(a)fresnocountyca.gov.stating that
such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers,
agents and employees will not be responsible for any premiums on the policies; that such Commercial
General Liability insurance names the County of Fresno, its officers, agents and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are concerned;
that such coverage for additional insured shall apply as primary insurance and any other insurance, or
self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not
contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be
25-037 R g,sw(ed Diettan
Quotation No. 25-037 Page 11
cancelled or changed without a minimum of thirty (30) days advance, written notice given to County.
Certificates of insurance are to include the contract number at the top of the first page.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided,the County
may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of
such event.
All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or
better.
2"37 Ra7stered Diebtim
Quotation No. 25-037 Page 12
BIDDER TO COMPLETE THE FOLLOWING:
PARTICIPATION
The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno,
Kern, Kings, and Tulare Counties and all governmental,tax supported agencies within these counties.
Whenever possible, these and other tax supported agencies co-op (piggyback)on contracts put in place by
one of the other agencies.
Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make
payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original
contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate
whether you would extend the same terms and conditions to all tax supported agencies within this group as
you are proposing to extend to Fresno County.
FYes,we will extend contract terms and conditions to all qualified agencies within the Central Valley
Purchasing Group and other tax supported agencies.
❑ No,we not extend contract terms to any agency other than the County of Fresno.
1_1� /Z�� —
0 (Authorized Signature)
C.E.O.
Title
25037 Registered Dietitian
Quotation No. 25-037 Page 13
TRADE SECRET ACKNOWLEDGEMENT
Each proposal submitted is public record under the California Public Records Act(Cal.Gov. Code,secs.7920.000 and
following)and is therefore open to inspection by the public as required by Section 7922,525 of the California Government
Code. This section generally states that"every person has a right to inspect any public record".The County will not
exclude any proposal or portion of a proposal from treatment as a public record except information that it is properly
submitted as a"trade secret' (defined below), and determined by the County to be a"trade secret"(if not otherwise
subject to disclosure, as stated below). Information submitted as"proprietary", "confidential"or under any other terms that
might state or suggest restricted public access will not be excluded from treatment as public record.
"Trade secrets"as defined by Section 7924.510 of the California Government Code are not treated as a public record
under that section. This section defines trade secrets as:
"...Trade secrets,"as used in this section, may include, but are not limited to,any formula,plan,pattern,process,tool,
mechanism,compound, procedure, production data or compilation of information that is not patented, which is known only
to certain individuals within a commercial concern who are using it to fabricate,produce,or compound an article of trade or
a service having commercial value and which gives its user an opportunity to obtain a business advantage over competitors
who do not know or use it."
Such information must be submitted in a separate PDF file named"Trade Secret"and marked as"Confidential"in the
Public Purchase system. Bidders must include a clear and concise statement that sets out the reasons for confidentiality
in accordance with the foregoing definition of"trade secret." Examples of information not considered trade secrets are
pricing, cover letter, promotional materials, references, and the like.
Information submitted by a bidder as"trade secret"will be reviewed by County of Fresno's Purchasing Division,with the
assistance of the County's legal counsel,to determine conformance or non-conformance to the foregoing definition.
Information that is properly identified as"trade secret"and which the County determines to conform to the definition will
not become public record (if not otherwise subject to disclosure, as stated below) The County will safeguard this
information in an appropriate manner, provided however, in the event of a request,demand,or legal action by any
person or entity seeking access to the"trade secret"information, the County will inform the bidder of such request,
demand,or legal action,and the bidder shall defend, indemnify, and hold harmless the County, including its officers and
employees, against any and all claims, liabilities, damages,or costs or expenses, including attorney's fees and costs,
relating to such request,demand or legal action, seeking access to the"trade secret'information.
Information submitted by bidder as trade secret and determined by the County not to be in conformance with the
foregoing California Government Code definition shall be excluded from the proposal and deleted by the County.
The County shall not in any way be liable or responsible for the disclosure of any proposals or portions thereof, if(1)they
are not electronically submitted in a separate PDF that is marked"Trade Secret"and marked as Confidential in the
Public Purchase system; or(2)disclosure thereof is required or allowed under the law or by order of court.
Bidders are advised that the County does not wish to receive trade secrets and that bidders are not to supply trade
secrets unless they are absolutely necessary.
I have read and understand, and agree to the above"Trade Secret Acknowledgement."
BIDDER MUST CHECK ONE OF THE FOLLOWING:
Has bidder submitted certain bid information that is a"trade secret,"as defined by Section 7924.510 of the Califorr
Government Code, and in compliance with the requirements of this Trade Secrets Acknowledgement?
By marking"NO", bidder does not claim any confidentiality of any bid information submitted to the County.
YES X NO
ACT'IdE7 D A AGREW BY BIDDER:
01/02/2024 _
Signature Date
Leo R. Blatz C.E.O.
Print Name Title
2"37 R90stmed Diotbw
Quotation No. 25-037 Page 14
Firm: Worldwide Travel Staffing, Limited
REFERENCE LIST
Provide a list of at least five (5) customers for whom you have recently provided similar
products/services. If you have held a contract for these or similar services with the County of
Fresno within the past seven (7) years, list the County as one of your customers. Please list the
person most familiar with your contract. Be sure to include all requested information.
Reference Name: Albany Community Action Partnership Contact: Haziena Persaud
Address: 333 Sheridan Ave
City: Abany State: NY Zip: 12206
Phone No.: { 518 ) 463-3175 ext 112 Date. Feb 2019-
Service Provided: Providing registered dietitian services to community programs
Reference Name: Now York State Veterans'Home at Oxford Contact: Allison Alger
Address: 4207 State HM 220
City: Oxford State: NY Zip: 13830
Phone No.: ( 607 ) 843-3128 Date: Nov 2007-Present
Service Provided: Providing temporary registered dietitian and nurse staffing services to a state-run veterans center
.Reference Name: Livingston County DSS Contact: Rene Dietz
Address: 1 Murray Hill Dr
City: Mt.Morris State: NY Zip: 14510
Phone No.: ( 585 ) 243-7300 Dale: August 2021-Present
Service Provided: Nurse assessments CDPAP and PCA services to a ooun -run department of social services
a�,�i„ �r iruavriiru is.r �iican i,zrer»r
Reference Name: Ramsey county Public Health Contact: Youa yang
Address: 160 Kellogg Blvd
City: East Saint Paul State: MN Zip: 55101
Phone No.: { 651 ) 266-4335 Date: March 2020-Present
Service Provided: Providing temporary nursing and dietary aid staffing
r si9llis�cmzzarl'ii-�,��•��.���.�,�, �•� � /I!I':CSi':I7MI/J//%.y -. w.•
Reference Name: welch Community Hospital Contact: _Lori L.Stacy
Address: 454 McDowell St
City: Welch State: WV Zip: 24801
Phone No.: ( 304 ) 436-8461 ext.8710 Date: January 2017-Present
Service Provided: Providing temporary medical staffing to the community hospital
2-/�/:I//A/GI-�/l��rl '/%l///i/. ./+I%/%/lI4I/.II•!����%/T-:1'%L�ILI/�I
Failure to provide a list of at least five(5) customers may be cause for dejection of this RFQ.
2&037 Ragiswed owwm
Quotation No. 25-037 Page 15
SPECIFICATIONS AND OTHER REQUIREMENTS
Fresno County Department of Public Health has been awarded a grant (State of California—Health and
Human Services Agency—California Department of Public Health, Grant Agreement Number 23-10314) to
provide Supplemental Nutrition Assistance Program-Education (SNAP-Ed) allowable nutrition education and
obesity prevention activities and interventions for low-income Californians under the CalFresh Healthy Living
program. The target audience for the CalFresh Healthy Living program is SNAP-Ed eligible Californians,
specifically SNAP participants and other low-income individuals who qualify to receive SNAP benefits or
other means-tested Federal assistance programs.
The Fresno County Department of Public Health's goal is to provide SNAP-Ed allowable nutrition education,
obesity prevention, and other chronic disease related activities and interventions for the low-income
population in Fresno County to have consistent access to safe, healthy, and affordable food essential to
optimal health and well-being.
The qualified Registered Dietitian will provide consultation services on an hourly, as-needed basis. The
Registered Dietitian is expected to be familiar with U.S. Department of Agriculture and U.S. Department of
Health and Human Services Dietary Guidelines for Americans, 2020-2025. 9th Edition, December 2020,
htt s://www.dieta uidelines. ov/sites/default/files/2021-03/Diets Guidelines for Americans-2020-
2025.gdf, and any respective updates of the Dietary Guidelines for Americans when providing training,
consultation, and observations of nutrition education and/or food demonstration/taste testing trainings
expertise consultation services to and on behalf of the Fresno County Department of Public Health. The
qualified Registered Dietitian is expected to provide the following consultation services:
• Provide nutritional expertise consultation services to CFHL staff and subcontractors as needed.
• Conduct nutritional education training to CFHL staff on current approved CFHL curriculum material
subject matter.
• Respond to email or phone requests for technical assistance.
• Perform nutrition education field observations with a post-analysis report of CFHL team member
and/or subcontractor staff conducting a community outreach and direct education activity.
• Complete required SNAP-Ed online trainings: Civil Rights (annual), Leah's Pantry Food Smarts,
Food Waste and Reduction, BingocizeTM and other approved SNAP-Ed trainings.
Funding Period:
The first funding period is February 2025 through September 30, 2025. The second funding period is
October 1, 2025 through September 30, 2026. There are two(2) possible 12-month extension periods,
based on contractor satisfactory performance and funding availability, beginning October 1, 2026 through
September 30, 2027 and October 1, 2027 through September 30, 2028.
The County does not guarantee a minimum number of monthly hours. The number of monthly hours stated
herein are estimated; actual hours may be less or more than stated in any given month. The proposed hourly
pricing cannot include charges for fringe benefits, operating expenses, or equipment expenses. Any
reimbursement for necessary travel shall be at the current rate as established by the California Department
of Human Resources.
Equal Employment Opportunities
The Contractor shall comply with all provisions of federal, state, and local regulations to ensure that no
employee or applicant for employment is discriminated against because of race, religion, creed, color,
gender, gender identity, gender expression, sex, sexual orientation, marital status, age, physical disability,
mental disability, medical condition, genetic information, ancestry, national origin, or military or veteran
status.
25-037 Regisumd Dietitian
Quotation No. 25-037 Page 16
Federal and State Reauirements
Through acceptance of the CDPH USDA grant funding to support these activities, the County of Fresno
and its subcontractors are required to adhere to specific federal and state contractual requirements. The
awarded organization will be required to comply with all terms and conditions outlined in the grant policy
terms and conditions contained in applicable U.S. Department Health and Human Services (HHS) Grant
Policy Statements 45 C.F.R. Part 75 and requirements imposed by program statutes and regulations,
Executive Orders, and Health and Human Services grant administration regulations, to include lobbying
restrictions, as applicable, as well as any requirements or limitation in any applicable appropriations acts
(Exhibit A).
Minimum Contractor Requirements:
Certificate/Credential: possession of a valid Registered Dietitian (RD) certification issued by the Commission
on Dietetic Registration.
License. Possession of a valid Class "C" driver's license, or equivalent, may be required.
25437 Registered DietAa
Quotation No. 25-037 Page 17
QUOTATION SCHEDULE
Please ensure to factor all costs throughout the four-year contract term. Also factor Prevailing and Labor
Wage increases as the County will not accept price increases during the entire length of the contract.
Quotation schedule for annual compensation will not exceed $5,000 in any given term. Maximum
compensation will not exceed $20,000.
TERM:
Year I: February 1, 2025—September 30, 2025
Year II: October 1, 2025—September 30, 2026
Year III: October 1, 2026—September 30, 2027*
Year IV: October 1, 2027 —September 30, 2028*
*Extension period funding based on contractor satisfactory performance and funding availability
Description
Year 1 Year 2 Year 3 Year 4
Quotation for Hourly Rate= $75 per hour to $75.00 $75.00 $75.00 $75.00
complete consultation services each year.
TRAVEL
Mileage
(mileage documentation will be required for any $0.65/mi $0.65/mi $0.65/mi $0.65/mi
travel-related expenses)
No charge for fringe benefits, operating expenses,or equipment expenses.
The County does not guarantee a minimum number of monthly hours. The number of monthly hours stated
herein are estimated; actual hours may be less or more than stated in any given month.
The proposed hourly pricing cannot include charges for fringe benefits, operating expenses, or equipment
expenses.
Any reimbursement for necessary travel shall be at the current rate as established by the California
Department of Human Resources.
25437 Regislared Dietitian
Quotation No. 25-037 Page 18
CHECK LIST
This Checklist is provided to assist the vendors in the preparation of their bid response. Included in this list,
are important requirements and is the responsibility of the bidder to submit with the bid package in order to
make the bid compliant. Because this checklist is just a guideline, the bidder must read and comply with the
bid in its entirety.
Check off each of the following:
1 X The Request for Quotation (RFQ) has been signed and completed.
2 X Addenda, if any, have been signed and included in the bid package.
3 X Signed Trade Secret Form as Provided with this RFQ (Trade Secret Information, if provided,
must be electronically submitted in a separate PDF file and marked as Confidential.)
4. X The completed Reference List as provided with this RFQ.
5. X The Quotation Schedule as provided with this RFQ has been completed, price reviewed for
accuracy and any corrections initialed.
6. X Indicate all of bidder exceptions to the County's requirements, conditions and specifications
as stated within this RFQ
7 X Fresno County Department of Public Health Risk Questionnaire(Fillable)
8 X The Participation page as provided within this RFQ has been signed and included
9 X Return checklist with RFQ response
10. X Proof of Licensure as a Registered Dietitian, with certification issued by the Commission on
Dietetic Registration.
11. X Completed RFQ in pdf format, electronically submitted to the Bid Page on Public
Purchase.
25037 Ragislered DiMpn
Quotation No. 25-037 Page 19
EXHIBITS
A. Grant Terms and Conditions
B. Fresno County Department of Public Health Risk Questionnaire (Fillable)
2"37 NgisWed DW%w
RFQ 25-037 EXHIBIT B
Department of Public Health -Risk Questionnaire
QuestionnaireRisk
Instructions:Priorto making an award,the Department of Public Health evaluates the degree of oversight
required by the County.
In filling out the Risk Questionnaire,each question should be answered as completely as possible,using extra
pages if necessary.
InformationGeneral
Legal Name of Organization Worldwide Travel Staffing,Limited
Please identify the type of organization you are(non-profit, Corporation
for-profit,educational institution,government, other)?
Is your organization incorporated or legally registered? Incorporated
If yes,which State is your organization incorporated or New York
registered in?
Is your organization currently registered under SAM.gov?If Yes-a copy of the active account verification is
yes, please attach screenshot of active account.(SAM.gov enclosed
registration may be required depending on grant funding
source;if required,selected organization will need to
com U-v with re istration
Operatioral Risk
Does your organization have a President/Director/Chief Yes
Executive Officer and Chief Financial Officer?
List the number of employees within your organization. 70 Management and Office Support Staff
Has your organization run a publicly funded program before? Yes-31 years
If so, how many years of experience?
How many programs does your organization currently 500+
operate with funding from public agencies?
Does your organization have written human resources(HR) Yes
policies and procedures?
Does your organization have written procurement Yes
procedures?
Does your organization have written project management Yes
policies or procedures?
Financial Risk
Does your organization have written accounting policies and Yes
procedures?
Can your accounting records separate the receipts and
payments of this proposed program with any receipts and Yes
payments of other activities by your organization?
Can your accounting records summarize expenditures
according to different budget categories such as salaries, Yes
rent, supplies and equipment?
How many years of experience does your accounting staff 31 years
have managing accounting records?
Do you use timesheets to track the time staff spend working Yes
on specific activities/projects?
Does your organization have a bank account registered in its Yes
name and that is capable of segregating program funds from
other funds?
What is the approximate dollar amount of all grants your $0-Worldwide does not receive grants
organization receives?
Last updated 11-04-2024
RFQ 25-037 EXHIBIT B
Department of Public Health-Risk Questionnaire
Compliance
Does your organization have regular independent audits that Yes, annually
you contract and pay for?
If yes,who performs the audit? Beyer&Wayne,C.P.A.,P.C.
What was the date of the most recent audit and what was the Date. 5/03/2024
result? Result: Not aware of any material modifications thal should be made to
the financial statements in order for them to be in accordance
with accounting rind les g nerallyy accept d in the USA
Certification:This is to certify that, to the best of our knowledge and belief, the data furnished above is
accurate om lete,and current.
Sign :(A orized Agent) Date:
�— 01/02/2024
rin ame tit e: Phone Number/Email:
Leo R. tz, C.E.O. 866-633-37001 LBlatz@wo►ldwidetravelstaffing.com
Last updated 11-04-2024
1/2125,3:46 PM SAM.gov I Entity Workspace
An official website of the United States government Here's how you know
SAM.gov Scheduled Maintenance Show Details O See All Alerts
A!
Dec 18,2024
Entity Validation Show Details O
Dec 18,2024
SAM*Gove 00 0
Home Search Data Bank Data Services Help
Entity Workspace Get Started
Show Workspace For
Non-Federal Entities
Non-Federal Entities
BioPreferred Reporting
Service Contract Reporting
Filter By
Keyword
Entity
Status
Expiration Date
FSD Number
Address Update
Reset
https:/Isam.govtworkspaoe/enVenblies/non-federal 113
112/25,3:46 PM SAM.gov I Entity Workspace
Results per page Sort by
1 of i > 25 Expiration Date Ascending
WORLDWIDE TRAVEL STAFFING, LIMITED Active Registration
®View Z Update More
Unique Entity Doing Business As: Expiration Date
ID: WORLDWIDE TRAVEL Apr 17,2025
GQJMKCF85MM8 STAFFING LTD
Purpose of Registration:
CAGE/NCAGE: Physical Address: All Awards
lYMA3 2829 SHERIDAN DR
TONAWANDA, NY
14150-9420 USA
Feedback
Our Website Our Partners
About This Site Acquisition.gov
Our Community USASpending.gov
Release Notes Grants.gov
System Alerts More Partners
Policies Customer Service
Terms of Use Help
Privacy Policy Check Entity Status
Restricted Data Use Federal Service Desk
Freedom of Information Act External Resources
Accessibility Contact
https://sam.govlworkspace/enVentities/non-federal 2/3
1/2/25.3:46 PM SAM.gov I Entity Workspace
® Q WARNING
This is a U.S.General Services Administration Federal Government computer system that is"FOR
OFFICIAL USE ONLY."This system is subject to monitoring. Individuals found performing unauthorized
activities are subject to disciplinary action including criminal prosecution.
This system contains Controlled Unclassified Information (CUI).All individuals viewing,reproducing or
disposing of this information are required to protect it in accordance with 32 CFR Part 2002 and GSA Order
CIO 2103.2 CUI Policy.
SAM.gov
An official website of the U.S. General Services Administration
https://sam.govtworkspace/emlenflieslnon-federal 313
COUNTY OF FRESNO
ADDENDUM NUMBER: ONE (1 )
RFQ NUMBER: 25-037
REGISTERED DIETICIAN
Issue Date: December 30, 2024
CLOSING DATE: .JANUARY 91 2025 AT 10:00 AM
Submit all Questions and Quotations on the Bid Page at Public Purchase.
For assistance contact Susan Walker at (559) 600-7110.
NOTE THE FOLLOWING AND ATTACHED ADDITIONS, DELETIONS AND/OR CHANGES TO THE
REQUIREMENTS OF REQUEST FOR QUOTATION NUMBER: 25-037 AND INCLUDE THEM IN YOUR
RESPONSE. PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR QUOTATION.
➢ Questions and Answers
ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (1) TO RFQ 25-037
COMPANY NAME: Worl ide vel t fftng, Limited
(PRINT)
SIGNATURE:
NAME &TITLE: Le latz C.E.O. ---) _
(PRINT)
Purchasing Use:SW st ORGIRequisltion:56201662/5622500401
25-037 Addendum 1
Addendum No. ONE (1) Page 2
Request for Quotation Number: 26-037
December 30, 2024
QUESTIONS AND ANSWERS
Q1. Is this a new contract or renewal of an existing contract? If there is an existing contract,
could you please share the names of the current vendors and their pricing? What is the
estimated budget for this contract?
Al. This is a new contract. The previous contract was with California State University Fresno
Foundation, through the Department of Food Science&Nutrition. They charged$100.00 per
hour.
The budget for this contract is not estimated. It is set at an annual compensation of$5,000 in
any given term. Maximum compensation will not exceed$20,000.
TERM: Budget
Year 1:February 1,2025—September 30,2025 $5,000
Year!l:October 1, 2025—September 30, 2026 $5,000
Extension Period 1:October 1,2026—September 30, 2027* $5,000*
Extension Period 11:October 1,2027—September 30, 2028* $5,000*
Maximum Compensation$20,000
*Extension period funding based on contractor satisfactory performance and funding
availability.
Q2. Is it mandatory to subcontract?
A2• Its a requirement of the funder to have an RD consultant contracted.
Q3• Is there a minimum number of hours required for the service?
A3. No.
Q4, What is the historical number of hours of dietitian services used by the County of Fresno
Department of Public Health over the past three years?
A4. During the last funding cycle, the RA utilized approximately 78 hours, over the period beginning
January 2021 through May 2023.
QS. Is the role of the Registered Dietitian intended to support the employees or residents of
the county directly?
A5. The RA consultant is intended to support the ColFresh Healthy Living program staff and our
subcontracted partner's staff to conduct evidence-based nutrition and physical activity
curriculum.
Q6. Are the consulting services aimed at designing food programs specifically for the
CalFresh program, or are they intended for direct engagement with employees?
A6. Consulting services are intended for direct engagement with staff, observing staff in the field,
and training and technical assistance.
25-037 Addendum 1
YUXI CHEN
EDUCATION
Teachers College, Columbia University - Integrated MS-RDN Program Manhattan,NY, USA
Master of Science in Nutrition and Public Health Oct 2023
• Completed over 1000 practice hours training
University of California Davis Davis, CA, USA
Bachelor of Science in Food Science and Technology Jun 2021
• Cumulative GPA:3.278/4.00;Deans Honors List for Winter Quarter 2018
CREDENTIAL & LICENSE
Registered Dietitian/Nutritionist by the Commission on Dietetic Registration
INTERNSHIP & WORK EXPERIENCE
Clinical Dietitian at Olympic Heritage Behavior Health, DSHS, WA Mar 2024-Present
• Perform nutrition assessments and quarterly reviews to develop, review, and implement nutritional care plans
• Corporate closely with the kitchen manager to develop menus that meet both nutrition and consistency needs
• Find balance point of kitchen operation, nursing capability,and patient requests in a behavioral health setting
• Meet with the chief nursing officer, chief operating officer,and kitchen manager to develop policies around
food production &services and nursing operations regarding foods.
Community Nutrition Dietetic Intern at SuperKids Nutrition Inc. Jul-Aug 2023
• Integrated nutritional info for groups based on published literature on supplements and alternative medicines
• Summarized the effects of supplements on various diseases/disorders/symptoms for blog contents
Foodservice& Management Dietetic Intern at Bronx Parent Housing Network May-Jun 2023
• Implemented risk management strategies and programs to ensure pantry item quality
• Oversaw and deeply involved in the pantry operation; took responsibility for inventory control, managed PAR
levels,and introduced a new pantry item that met nutritional and budgetary needs
• Incorporated food science and cultural awareness to perform a cooking demo class for pantry clients
Clinical Dietetic Intern at Elizabeth Seton Children's Apr-May 2023
• Collected and interpreted anthropometric measures, nutrition care outcome indicators, and diet tolerance for
pediatric nutritional assessment; developed MNT care plans based on assessments
• Assessed, calculated, and adjusted tube feeding regimens according to nutritional assessment and goals
• Participated in recreation activities to promote mental health for both staff and residents
Clinical Dietetic Intern at The New Jewish Home,Manhattan Mar-Apr 2023
• Primarily conducted admission assessment by analyzing and synthesizing food and nutrition-related medical
history and worked closely with dietary aids to provide patient care
• Interviewed patients to collect subjective information considering the determinants of health
Clinical Dietetic Intern at Mosholu Parkway Nursing& Rehabilitation Center Jan-Mar 2023
• Performed quarterly nutritional re-assessments for residents, developed individualized plans of care,and
ordered nutrition prescriptions that addressed nutritional care needs diagnosis and resident nutrition goals
• Communicated and collaborated with health care teams to assess/re-assess and execute plans of care
Nutritional Education Session at PS163, Manhattan May 2022
• Teaming with a classmate,designed and performed two education sessions for upper elementary students at
PS 163 in Manhattan regarding sugar-sweetened beverages and fruits&vegetables,respectively
SKILLS
IT: Experienced in R,Microsoft Office suite, SigmaCare(EMR),WellSky(EMR), Medical Nutrition Therapy
Language: Chinese(Native),English(Fluent),Cantonese(Listen&Basic Speaking),Japanese(Basic Listening)
Commission on Dietetic Registration
the credentialing agency for the Academy of Nutrition and Dietetics
Credential Verification
This certifies that
Yuxi Chen
has met all appropriate academic, supervised practice (minimum of 900 hours), verification and examination
requirements as established by the Commission on Dietetic Registration through completion of an Accreditation Council
for Education in Nutrition and Dietetics accredited/approved supervised practice program, is in good standing, and is
entitled to use the credential'Registered Dietitian Nutritionist''RDN"or'Registered Dietitian"'RD"
beginning 12119/2023,the original date of registration,
through the period ending 08/31/2025
1/02/2025
Commission on Dietetic Registration Date
Sharon M.McCauley,MS,MBA,RDN,LDN,FADA,FAND 120 South Riverside Plaza,Suite 2190
Executive Director,Commission on Dietetic Registration Chicago, IL 60606
From: Sam Giordano
To: Jamison,Yvette
Cc: Bids;Walker,Susan
Subject: Re: RFQ 25-037-clarity on proposed services
Date: Friday,January 17,2025 3:34:22 PM
Attachments: imaae001.ioa
image002.png
CAUTION!!! - EXTERNAL EMAIL -THINK BEFORE YOU CLICK
Report Suspicious
Consider it done. Thank you so much. Enjoy your weekend.
Warm regards,
Sam
From:Jamison, Yvette <jamisy@fresnocountyca.gov>
Sent: Friday,January 17, 2025 5:59:18 PM
To: Sam Giordano<sgiordano@worldwidetravelstaffing.com>
Cc: Bids<rfp@worldwidetravelstaffing.com>; Walker, Susan <suwalker@fresnocountyca.gov>
Subject: RE: RFQ 25-037-clarity on proposed services
Good afternoon,
Received.
Please continue to monitor Public Purchase for updates.
Thank you,
0KI(Purchasing Technician
Internal Services Department Purchasing B❑ ®❑
333 W. Pontiac Way, Clovis, CA 93612
Office: (559) 600-7110
Direct: (559) 600-7116
jamisy@fresnocountyca.gov
From: Sam Giordano<sgiordano@worldwidetravelstaffing.com>
Sent: Friday,January 17, 2025 2:55 PM
To:Jamison, Yvette <jamisy@fresnocountyca.gov>
Cc: Bids <rfp@worldwidetravelstaffing.com>
Subject: Re: RFQ 25-037 -clarity on proposed services
Good afternoon,
Thank you so much for your email. Please find the answers to the questions you have posed
contained below:
1. Worldwide confirms that the RD staff assigned to this engagement will be physically present.
2. Worldwide confirmed that we have adequate resources to meet the coverage demands being
sought by the County.
3. Worldwide acknowledges that the travel required for this project does not include travel expenses
to and from the work site and to sites to conduct field observations.
Please do not hesitate to let me know if you need anything additional.
Thank you,
Sam Giordano
Director of Government Contracting
Worldwide Travel Staffing, Limited
Sgiordano(d)worldwidetravelstaffing.com
866-633-3700
From: Public Purchase<notices(@publicpurchase.com>
Sent: Friday,January 17, 2025 5:22:51 PM
To: Bids<rfp(@worldwidetravelstaffing.com>
Cc: Bids<rfl2(cDworldwidetravelstaffing.com>
Subject: RFQ 25-037 --- Due 4pm TODAY
Good afternoon,
The email listed on your bid is invalid.
Responses must be received no later than 4:00 PM today.
The County of Fresno is currently evaluating all quotations submitted in response to its Request for
Quotation Number 25-037 Registered Dietitian.
We require the following information to continue the evaluation process:
1. Field Observations:
Confirm your understanding of the requirement for field observations necessitating physical
presence.
2. Resource Allocation:
Confirm that you have adequate resources to meet the response demand in Fresno Count x as
outlined in the referenced RFQ.
3. Travel Coverage:
Acknowledge that travel expenses to and from the worksite including travel to and from sites to
conduct required field observations will not be covered under the resulting contract.
Your response must be received no later than 4:00 PM on Friday. January 17, 2025 to be
considered.
We acknowledge and appreciate the time and effort devoted to the preparation of your
quotation. Your prompt response to these queries is appreciated.
Thank you,
(For Public Vendor use-MK:)
RFQ 25-037 EXHIBIT A
County of Fresno
23-10314
Page 1 of 4
STANDARD GRANT CONDITIONS
1. APPROVAL: This Grant is of no force or effect until signed by both parties and approved by
the Department of General Services, if required. The Grantee may not commence
performance until such approval has been obtained
2. AMENDMENT: No amendment or variation of the terms of this Grant shall be valid unless
made in writing, signed by the parties,and approved as required. No oral understanding or
Agreement not incorporated in the Grant is binding on any of the parties. In no case shall
the Department materially alter the scope of the Project set forth in Exhibit A.
3. ASSIGNMENT: This Grant is not assignable by the Grantee,either in whole or in part,
without the written consent of the Grant Manager in the form of a written amendment to the
Grant.
4. AUDIT: Grantee agrees that the Department,the Bureau of State Audits, or their designated
representative shall have the right to review and to copy any records and supporting
documentation pertaining to this Grant. Grantee agrees to maintain such records for a
possible audit for a minimum of three(3)years after final payment or completion of the
project funded with this Grant, unless a longer period of records retention is stipulated.
Grantee agrees to allow the auditor(s)access to such records during normal business hours
and to allow interviews of any employees who might reasonably have information related to
such records. Further, Grantee agrees to include a similar right of the State to audit records
and interview staff in any subcontract related to the project.
S. CONFLICT OF INTEREST: Grantee certifies that it is in compliance with all applicable state
and/or federal conflict of interest laws.
6. INDEMNIFICATION: Grantee agrees to indemnify,defend and save harmless the State, its
officers, agents and employees from any and all claims and losses accruing or resulting to
any and all contractors,subcontractors, suppliers, laborers, and any other person,firm or
corporation furnishing or supplying work services, materials, or supplies in connection with
the project, and from any and all claims and losses accruing or resulting to any person,firm
or corporation who may be injured or damaged by Grantee in the performance of any
activities related to the Project.
7. FISCAL MANAGEMENT SYSTEMS AND ACCOUNTING STANDARDS: Grantee agrees
that,at a minimum, its fiscal control and accounting procedures will be sufficient to permit
tracing of all grant funds to a level of expenditure adequate to establish that such funds have
not been used in violation of any applicable state or federal law,or the provisions of this
Grant. Grantee further agrees that it will maintain separate Project accounts in accordance
with generally accepted accounting principles.
8. GOVERNING LAW: This Grant is governed by and shall be interpreted in accordance with
the laws of the State of California.
RFQ 25-037 EXHIBIT A
County of Fresno
23-10314
Page 2 of 4
9. INCOME RESTRICTIONS: Grantee agrees that any refunds, rebates,credits,or other
amounts(including any interest thereon)accruing to or received by the Grantee under this
Grant shall be paid by the Grantee to the Department,to the extent that they are properly
allocable to costs for which the Grantee has been reimbursed by the Department under this
Grant.
10.INDEPENDENT CONTRACTOR: Grantee, and its agents and employees of Grantee, in the
performance of the Project,shall act in an independent capacity and not as officers,
employees or agents of the Department.
11.MEDIA EVENTS: Grantee shall notify the Department's Grant Manager in writing at least
twenty(20)working days before any public or media event publicizing the accomplishments
and/or results of the Project and provide the opportunity for attendance and participation by
Department's representatives.
12.NO THIRD-PARTY RIGHTS: The Department and Grantee do not intend to create any
rights or remedies for any third-party as a beneficiary of this Grant or the project.
13.NOTICE: Grantee shall promptly notify the Department's Grant Manager in writing of any
events,developments or changes that could affect the completion of the project or the budget
approved for this Grant.
14.PROFESSIONALS: Grantee agrees that only licensed professionals will be used to perform
services under this Grant where such services are called for.
15.RECORDS: Grantee certifies that it will maintain Project accounts in accordance with
generally accepted accounting principles. Grantee further certifies that it will comply with the
following conditions for a grant award as set forth in the Request for Applications(Exhibit D)
and the Grant Application(Exhibit A).
A. Establish an official file for the Project which shall adequately document all
significant actions relative to the Project;
B. Establish separate accounts which will adequately and accurately depict all
amounts received and expended on this Project,including all grant funds received
under this Grant;
C. Establish separate accounts which will adequately depict all income received which
is attributable to the Project,especially including any income attributable to grant
funds disbursed under this Grant;
D. Establish an accounting system which will adequately depict final total costs of the
Project,including both direct and indirect costs;and,
E. Establish such accounts and maintain such records as may be necessary for the
state to fulfill federal reporting requirements,including any and all reporting
requirements under federal tax statutes or regulations.
16.RELATED LITIGATION: Under no circumstances may Grantee use funds from any
disbursement under this Grant to pay for costs associated with any litigation between the
Grantee and the Department.
RFQ 25-037 EXHIBIT A
County of Fresno
23-10314
Page 3 of 4
17.RIGHTS IN DATA: Grantee and the Department agree that all data, plans,drawings,
specifications, reports, computer programs,operating manuals, notes, and other written or
graphic work submitted under Exhibit A in the performance of the Project funded by this Grant
shall be in the public domain. Grantee may disclose,disseminate and use in whole or in part,
any final form data and information received,collected,and developed under this Project,
subject to appropriate acknowledgment of credit to the Department for financial support.
Grantee shall not utilize the materials submitted to the Department(except data)for any profit
making venture or sell or grant rights to a third-party who intends to do so. The Department
has the right to use submitted data for all governmental purposes.
18.VENUE: (This provision does not apply to Local Governmental Entities)
The Department and Grantee agree that any action arising out of this Grant shall be filed and
maintained in the Superior Court,California. Grantee waives any existing sovereign immunity
for the purposes of this Grant, if applicable.
19.STATE-FUNDED RESEARCH GRANTS:
A. Grantee shall provide for free public access to any publication of a department-funded
invention or department-funded technology. Grantee further agrees to all terms and
conditions required by the California Taxpayer Access to Publicly Funded Research Act
(Chapter 2.5(commencing with Section 13989)of Part 4.5 of Division 3 of Title 2 of the
Government Code).
B. As a condition of receiving the research grant,Grantee agrees to the following terms and
conditions which are set forth in Government Code section 13989.6("Section 13989.E"):
1) Grantee is responsible for ensuring that any publishing or copyright agreements
concerning submitted manuscripts fully comply with Section 13989.6.
2) Grantees shall report to the Department the final disposition of the research grant,
including, but not limited to, if it was published,when it was published,where it was
published,when the 12-month time period expires,and where the manuscript will be
available for open access.
3) For a manuscript that is accepted for publication in a peer-reviewed journal,the
Grantee shall ensure that an electronic version of the peer-reviewed manuscript is
available to the department and on an appropriate publicly accessible database
approved by the Department, including, but not limited to,the University of California's
eScholarship Repository at the California Digital Library, PubMed Central,or the
California Digital Open Source Library,to be made publicly available not later than 12
months after the official date of publication. Manuscripts submitted to the California
Digital Open Source Library shall be exempt from the requirements in subdivision(b)
of Section 66408 of the Education Code. Grantee shall make reasonable efforts to
comply with this requirement by ensuring that their manuscript is accessible on an
approved publicly accessible database, and notifying the Department that the
manuscript is available on a department-approved database. If Grantee is unable to
ensure that their manuscript is accessible on an approved publicly accessible
database,Grantee may comply by providing the manuscript to the Department not
later than 12 months after the official date of publication.
RFQ 25-037 EXHIBIT A
County of Fresno
23-10314
Page 4 of 4
4) For publications other than those described inparagraph B.3 above„ including
meeting abstracts, Grantee shall comply by providing the manuscript to the
Department not later than 12 months after the official date of publication.
5) Grantee is authorized to use grant money for publication costs, including fees charged
by a publisher for color and page charges,or fees for digital distribution.
RFQ 25-037 EXHIBIT A
Additional Provisions
1. Additional Incorporated Documents
A. The following documents and any subsequent updates are not attached but are
incorporated herein and made a part hereof by this reference. CDPH will maintain on
file, all documents referenced herein and any subsequent updates, as required by
program directives. CDPH shall provide the Contractor with copies of said
documents and any periodic updates thereto, under separate cover.
1) Administrative Guidelines Manual
2) LHD Program Letters:
https://www.cdph.ca.gov/Programs/CCDPHP/DCDIC/NEOPB/Pages/LHDProgra
mLetters.aspx
3) SNAP-Ed Plan Guidance and Templates:
https://snaped.fns.usda.gov/program-administration/quidance-and-templates
2. Cancellation /Termination
A. This Grant may be cancelled by CDPH without cause upon thirty (30) calendar days
advance written notice to the Grantee.
B. CDPH reserves the right to cancel or terminate this Grant immediately for cause.
The Grantee may submit a written request to terminate this Grant only if CDPH
substantially fails to perform its responsibilities as provided herein.
C. The term "for cause" shall mean that the Grantee fails to meet the terms, conditions,
and/or responsibilities of this agreement. Causes for termination include, but are not
limited to the following occurrences:
1) If the Grantee knowingly furnishes any statement, representation, warranty, or
certification in connection with the agreement, which representation is materially
false, deceptive, incorrect, or incomplete.
2) If the Grantee fails to perform any material requirement of this Grant or defaults
in performance of this agreement.
3) Failure to adhere to the funding application parameters and or submitted plans to
address the application deliverables.
4) If the Grantee files for bankruptcy, or if CDPH determines that the Grantee
becomes financially incapable of completing this agreement.
D. Grant termination or cancellation shall be effective as of the date indicated in
CDPH's notification to the Grantee. The notice shall stipulate any final performance,
invoicing or payment requirements.
E. In the event of early termination or cancellation, the Grantee shall be entitled to
compensation for services performed satisfactorily under this agreement and
RFQ 25-037 EXHIBIT A
Additional Provisions
expenses incurred up to the date of cancellation and any non-cancelable obligations
incurred in support of this Grant.
F. In the event of termination, and at the request of CDPH, the Grantee shall furnish
copies of all proposals, specifications, designs, procedures, layouts, copy, and other
materials related to the services or deliverables provided under this Grant, whether
finished or in progress on the termination date.
G. The Grantee will not be entitled to reimbursement for any expenses incurred for
services and deliverables pursuant to this agreement after the effective date of
termination.
H. Upon receipt of notification of termination of this Grant, and except as otherwise
specified by CDPH, the Grantee shall:
1) Place no further order or subgrants for materials, services, or facilities.
2) Settle all outstanding liabilities and all claims arising out of such termination of
orders and subgrants.
3) Upon the effective date of termination of the Grant and the payment by CDPH of
all items properly changeable to CDPH hereunder, Grantee shall transfer, assign
and make available to CDPH all property and materials belonging to CDPH, all
rights and claims to any and all reservations, grants, and arrangements with
owners of media/PR materials, or others, and shall make available to CDPH all
written information regarding CDPH's media/PR materials, and no extra
compensation is to be paid to Grantee for its services.
4) Take such action as may be necessary, or as CDPH may specify, to protect and
preserve any property related to this agreement which is in the possession of the
Grantee and in which CDPH has or may acquire an interest.
I. CDPH may, at its discretion, require the Grantee to cease performance of certain
components of the Scope of Work as designated by CDPH and complete
performance of other components prior to the termination date of the Grant.
3. Avoidance of Conflicts of Interest by Grantee
A. CDPH intends to avoid any real or apparent conflict of interest on the part of the
Grantee, subgrants, or employees, officers and directors of the Grantee or
subgrants. Thus, CDPH reserves the right to determine, at its sole discretion,
whether any information, assertion or claim received from any source indicates the
existence of a real or apparent conflict of interest; and, if a conflict is found to exist,
to require the Grantee to submit additional information or a plan for resolving the
conflict, subject to CDPH review and prior approval.
B. Conflicts of interest include, but are not limited to:
RFQ 25-037 EXHIBIT A
Additional Provisions
1) An instance where the Grantee or any of its subgrants, or any employee, officer,
or director of the Grantee or any subgrant or has an interest, financial or
otherwise, whereby the use or disclosure of information obtained while
performing services under the grant would allow for private or personal benefit or
for any purpose that is contrary to the goals and objectives of the grant.
2) An instance where the Grantee's or any subgrant's employees, officers, or
directors use their positions for purposes that are, or give the appearance of
being, motivated by a desire for private gain for themselves or others, such as
those with whom they have family, business or other ties.
C. If CDPH is or becomes aware of a known or suspected conflict of interest, the
Grantee will be given an opportunity to submit additional information or to resolve
the conflict. A Grantee with a suspected conflict of interest will have five (5) working
days from the date of notification of the conflict by CDPH to provide complete
information regarding the suspected conflict. If a conflict of interest is determined to
exist by CDPH and cannot be resolved to the satisfaction of CDPH, the conflict will
be grounds for terminating the grant. CDPH may, at its discretion upon receipt of a
written request from the Grantee, authorize an extension of the timeline indicated
herein.
4. Dispute Resolution Process
A. A Grantee grievance exists whenever there is a dispute arising from CDPH's action
in the administration of an agreement. If there is a dispute or grievance between the
Grantee and CDPH, the Grantee must seek resolution using the procedure outlined
below.
1) The Grantee should first informally discuss the problem with the CDPH Program
Grant Manager. If the problem cannot be resolved informally, the Grantee shall
direct its grievance together with any evidence, in writing, to the program Branch
Chief. The grievance shall state the issues in dispute, the legal authority or other
basis for the Grantee's position and the remedy sought. The Branch Chief shall
render a decision within ten (10) working days after receipt of the written
grievance from the Grantee. The Branch Chief shall respond in writing to the
Grantee indicating the decision and reasons therefore. If the Grantee disagrees
with the Branch Chief's decision, the Grantee may appeal to the second level.
2) When appealing to the second level, the Grantee must prepare an appeal
indicating the reasons for disagreement with Branch Chief's decision. The
Grantee shall include with the appeal a copy of the Grantee's original statement
of dispute along with any supporting evidence and a copy of the Branch Chief's
decision. The appeal shall be addressed to the Deputy Director of the division in
which the branch is organized within ten (10) working days from receipt of the
Branch Chief's decision. The Deputy Director of the division in which the branch
is organized or his/her designee shall meet with the Grantee to review the issues
raised. A written decision signed by the Deputy Director of the division in which
RFQ 25-037 EXHIBIT A
Additional Provisions
the branch is organized or his/her designee shall be directed to the Grantee
within twenty (20) working days of receipt of the Grantee's second level appeal.
B. If the Grantee wishes to appeal the decision of the Deputy Director of the division in
which the branch is organized or his/her designee, the Grantee shall follow the
procedures set forth in Division 25.1 (commencing with Section 38050) of the Health
and Safety Code and the regulations adopted thereunder. (Title 1, Division 2,
Chapter 2, Article 3 (commencing with Section 1140) of the California Code of
Regulations).
C. Disputes arising out of an audit, examination of an agreement or other action not
covered by subdivision (a) of Section 20204, of Chapter 2.1, Title 22, of the
California Code of Regulations, and for which no procedures for appeal are provided
in statute, regulation or the Agreement, shall be handled in accordance with the
procedures identified in Sections 51016 through 51047, Title 22, California Code of
Regulations.
D. Unless otherwise stipulated in writing by CDPH, all dispute, grievance and/or appeal
correspondence shall be directed to the CDPH Grant Manager.
E. There are organizational differences within CDPH's funding programs and the
management levels identified in this dispute resolution provision may not apply in
every contractual situation. When a grievance is received and organizational
differences exist, the Grantee shall be notified in writing by the CDPH Grant
Manager of the level, name, and/or title of the appropriate management official that
is responsible for issuing a decision at a given level.
5. Executive Order N-6-22 - Economic Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding
Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions"
refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as
well as any sanctions imposed under state law. The EO directs state agencies to terminate
contracts with, and to refrain from entering any new contracts with, individuals or entities that are
determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee
is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned
individuals or entities, that shall be grounds for termination of this Agreement. The State shall
provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar
days to provide a written response. Termination shall be at the sole discretion of the State.
Prior to awarding and executing grant, the State shall conduct its due diligence to determine if the
proposed awardee is a named individual or entity on federal and any state Economic Sanctions
lists. If the proposed awardee is listed, the State shall refrain from entering into the Grant.
Resources for locating names of sanctioned individuals and entities are available on the DGS Office
of Legal Services' webpage: Ukraine-Russia (ca.gov).
RFQ 25-037 EXHIBIT A
Additional Provisions
If this Agreement is valued at$5 million or more, upon execution the State will send a separate
notification outlining additional requirements specified under the EO. Compliance with this
Economic Sanctions imposed in response to Russia's actions in Ukraine is required, including with
respect to, but not limited to, the federal executive orders identified in the EO and the sanctions
identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-
issues/financial-sanctions/sanctionsprograms-and-country-information/ukraine-russia-
related-sanctions). Failure to comply may result in the termination of this Agreement.
RFQ 25-037 EXHIBIT A
Federal Terms and Conditions
(For Federally Funded Grant Agreements)
This exhibit contains provisions that require strict adherence to various contracting laws and
policies.
Index of Special Terms and Conditions
1. Federal Funds
2. Federal Equal Employment Opportunity Requirements
3. Debarment and Suspension Certification
4. Covenant Against Contingent Fees
5. Lobbying Restrictions and Disclosure Certification
6. Additional Restrictions
7. Human Subjects Use Requirments
8. Audit and Record Retention
9. Federal Requirements
CDPH(rev. 12-21) Page 1 of 13
RFQ 25-037 EXHIBIT A
1. Federal Funds
(Applicable only to that portion of an agreement funded in part or whole with federal funds.)
a. It is mutually understood between the parties that this Agreement may have been written
before ascertaining the availability of congressional appropriation of funds, for the mutual
benefit of both parties, in order to avoid program and fiscal delays which would occur if
the Agreement were executed after that determination was made.
b. This Agreement is valid and enforceable only if sufficient funds are made available to the
State by the United States Government for the fiscal years covered by the term of this
Agreement. In addition, this Agreement is subject to any additional restrictions,
limitations, or conditions enacted by the Congress or any statute enacted by the Congress
which may affect the provisions, terms or funding of this Agreement in any manner.
c. It is mutually agreed that if the Congress does not appropriate sufficient funds for the
program, this Agreement shall be amended to reflect any reduction in funds.
d. CDPH has the option to invalidate or cancel the Agreement with 30-days advance written
notice or to amend the Agreement to reflect any reduction in funds.
2. Federal Equal Opportunity Requirements
(Applicable to all federally funded grants entered into by the California Department of Public
Health (CDPH) formerly known as California Department of Health Services (CDHS).)
a. The Grantee will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, physical or mental handicap,
disability, age or status as a disabled veteran or veteran of the Vietnam era. The Grantee
will take affirmative action to ensure that qualified applicants are employed, and that
employees are treated during employment, without regard to their race, color, religion,
sex, national origin, physical or mental handicap, disability, age or status as a disabled
veteran or veteran of the Vietnam era. Such action shall include, but not be limited to the
following: employment, upgrading, demotion or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and career
development opportunities and selection for training, including apprenticeship. The
Grantee agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the Federal Government or CDPH, setting forth
the provisions of the Equal Opportunity clause, Section 503 of the Rehabilitation Act of
1973 and the affirmative action clause required by the Vietnam Era Veterans'
Readjustment Assistance Act of 1974 (38 U.S.C. 4212). Such notices shall state the
Grantee's obligation under the law to take affirmative action to employ and advance in
employment qualified applicants without discrimination based on their race, color, religion,
sex, national origin physical or mental handicap, disability, age or status as a disabled
veteran or veteran of the Vietnam era and the rights of applicants and employees.
b. The Grantee will, in all solicitations or advancements for employees placed by or on behalf
of the Grantee, state that all qualified applicants will receive consideration for employment
CDPH(rev. 12-21) Page 2 of 13
RFQ 25-037 EXHIBIT A
without regard to race, color, religion, sex, national origin physical or mental handicap,
disability, age or status as a disabled veteran or veteran of the Vietnam era.
c. The Grantee will send to each labor union or representative of workers with which it has
a collective bargaining agreement or other contract or understanding a notice, to be
provided by the Federal Government or the State, advising the labor union or workers'
representative of the Grantee's commitments under the provisions herein and shall post
copies of the notice in conspicuous places available to employees and applicants for
employment.
d. The Grantee will comply with all provisions of and furnish all information and reports
required by Section 503 of the Rehabilitation Act of 1973, as amended, the Vietnam Era
Veterans' Readjustment Assistance Act of 1974 (38 U.S.C. 4212) and of the Federal
Executive Order No. 11246 as amended, including by Executive Order 11375, 'Amending
Executive Order 11246 Relating to Equal Employment Opportunity,' and as
supplemented by regulation at 41 CFR part 60, "Office of the Federal Contract
Compliance Programs, Equal Employment Opportunity, Department of Labor," and of the
rules, regulations, and relevant orders of the Secretary of Labor.
e. The Grantee will furnish all information and reports required by Federal Executive Order
No. 11246 as amended, including by Executive Order 11375, 'Amending Executive Order
11246 Relating to Equal Employment Opportunity,' and as supplemented by regulation
at 41 CFR part 60, "Office of the Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor," and the Rehabilitation Act of 1973, and
by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and
will permit access to its books, records, and accounts by the State and its designated
representatives and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders.
f. In the event of the Grantee's noncompliance with the requirements of the provisions
herein or with any federal rules, regulations, or orders which are referenced herein, this
Agreement may be cancelled, terminated, or suspended in whole or in part and the
Grantee may be declared ineligible for further federal and state contracts in accordance
with procedures authorized in Federal Executive Order No. 11246 as amended and such
other sanctions may be imposed and remedies invoked as provided in Federal Executive
Order No. 11246 as amended, including by Executive Order 11375, 'Amending Executive
Order 11246 Relating to Equal Employment Opportunity,` and as supplemented by
regulation at 41 CFR part 60, "Office of the Federal Contract Compliance Programs,
Equal Employment Opportunity, Department of Labor," or by rule, regulation, or order of
the Secretary of Labor, or as otherwise provided by law.
g. The Grantee will include the provisions of Paragraphs a through g in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant to Federal Executive Order No. 11246 as amended, including by
Executive Order 11375, 'Amending Executive Order 11246 Relating to Equal
Employment Opportunity,' and as supplemented by regulation at 41 CFR part 60, "Office
of the Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor,"or Section 503 of the Rehabilitation Act of 1973 or(38 U.S.C. 4212)
of the Vietnam Era Veteran's Readjustment Assistance Act, so that such provisions will
be binding upon each subgrantee or vendor. The Grantee will take such action with
CDPH(rev. 12-21) Page 3 of 13
RFQ 25-037 EXHIBIT A
respect to any subcontract or purchase order as the Director of the Office of Federal
Contract Compliance Programs or CDPH may direct as a means of enforcing such
provisions including sanctions for noncompliance provided, however, that in the event the
Grantee becomes involved in, or is threatened with litigation by a subgrantee or vendor
as a result of such direction by CDPH, the Grantee may request in writing to CDPH, who,
in turn, may request the United States to enter into such litigation to protect the interests
of the State and of the United States.
3. Debarment and Suspension Certification
a. By signing this Grant, the Grantee agrees to comply with applicable federal suspension
and debarment regulations including, but not limited to 7 CFR Part 3017, 45 CFR 76, 40
CFR 32 or 34 CFR 85.
b. By signing this Grant, the Grantee certifies to the best of its knowledge and belief, that it
and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded by any federal department or agency;
(2) Have not within a three-year period preceding this application/proposal/agreement
been convicted of or had a civil judgment rendered against them for commission of
fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State or local) with commission of any of the offenses
enumerated in Paragraph b(2) herein; and
(4) Have not within a three-year period preceding this application/proposal/agreement
had one or more public transactions (Federal, State or local) terminated for cause or
default.
(5) Shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under federal regulations (i.e., 48 CFR part 9, subpart 9.4),
debarred, suspended, declared ineligible, or voluntarily excluded from participation in
such transaction, unless authorized by the State.
(6) Will include a clause entitled, "Debarment and Suspension Certification" that
essentially sets forth the provisions herein, in all lower tier covered transactions and
in all solicitations for lower tier covered transactions.
c. If the Grantee is unable to certify to any of the statements in this certification, the Grantee
shall submit an explanation to the CDPH Program Contract Manager.
d. The terms and definitions herein have the meanings set out in the Definitions and
Coverage sections of the rules implementing Federal Executive Order 12549.
CDPH(rev. 12-21) Page 4 of 13
RFQ 25-037 EXHIBIT A
e. If the Grantee knowingly violates this certification, in addition to other remedies available
to the Federal Government, the CDPH may terminate this Agreement for cause or default.
4. Covenant Against Contingent Fees
The Grantee warrants that no person or selling agency has been employed or retained to
solicit/secure this Grant upon an agreement of understanding for a commission, percentage,
brokerage, or contingent fee, except bona fide employees or bona fide established
commercial or selling agencies retained by the Grantee for the purpose of securing business.
For breach or violation of this warranty, CDPH shall have the right to annul this Grant without
liability or in its discretion to deduct from the Grant price or consideration, or otherwise
recover, the full amount of such commission, percentage, and brokerage or contingent fee.
5. Lobbying Restrictions and Disclosure Certification
(Applicable to federally funded grants in excess of $100,000 per Section 1352 of the 31,
U.S.C.)
a. Certification and Disclosure Requirements
(1) Each person (or recipient)who requests or receives a grant, subgrant, which is subject
to Section 1352 of the 31, U.S.C., and which exceeds $100,000 at any tier, shall file
a certification (in the form set forth in Attachment 1, consisting of one page, entitled
"Certification Regarding Lobbying")that the recipient has not made, and will not make,
any payment prohibited by Paragraph b of this provision.
(2) Each recipient shall file a disclosure (in the form set forth in Attachment 2, entitled
"Standard Form-LLL `disclosure of Lobbying Activities"') if such recipient has made or
has agreed to make any payment using nonappropriated funds (to include profits from
any covered federal action) in connection with a grant or any extension or amendment
of that grant, which would be prohibited under Paragraph b of this provision if paid for
with appropriated funds.
(3) Each recipient shall file a disclosure form at the end of each calendar quarter in which
there occurs any event that requires disclosure or that materially affect the accuracy
of the information contained in any disclosure form previously filed by such person
under Paragraph a(2) herein. An event that materially affects the accuracy of the
information reported includes:
(a) A cumulative increase of $25,000 or more in the amount paid or expected to be
paid for influencing or attempting to influence a covered federal action;
(b) A change in the person(s) or individuals(s) influencing or attempting to influence a
covered federal action; or
(c) A change in the officer(s), employee(s), or member(s) contacted for the purpose
of influencing or attempting to influence a covered federal action.
(4) Each person (or recipient) who requests or receives from a person referred to in
CDPH(rev. 12-21) Page 5 of 13
RFQ 25-037 EXHIBIT A
Paragraph a(1) of this provision a grant or subgrant exceeding $100,000 at any tier
under a grant shall file a certification, and a disclosure form, if required, to the next tier
above.
(5) All disclosure forms (but not certifications) shall be forwarded from tier to tier until
received by the person referred to in Paragraph a(1) of this provision. That person
shall forward all disclosure forms to CDPH Program Contract Manager.
b. Prohibition
Section 1352 of Title 31, U.S.C., provides in part that no appropriated funds may be
expended by the recipient of a federal contract or agreement, grant, loan, or cooperative
agreement to pay any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with any of the following covered
federal actions: the awarding of any federal contract or agreement, the making of any
federal grant, the making of any federal loan, entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any federal
contract or agreement, grant, loan, or cooperative agreement.
6. Additional Restrictions
Grantee shall comply with the restrictions under Division F, Title V, Section 503 of the
Consolidated Appropriations Act, 2012 (H.R. 2055), which provides that:
"SEC. 503.(a) No part of any appropriation contained in this Act or transferred pursuant
to section 4002 of Public Law 111-148 shall be used, other than for normal and
recognized executive-legislative relationships, for publicity or propaganda purposes, for
the preparation, distribution, or use of any kit, pamphlet, booklet, publication, electronic
communication, radio, television, or video presentation designed to support or defeat the
enactment of legislation before the Congress or any State or local legislature or legislative
body, except in presentation to the Congress or any State or local legislature itself, or
designed to support or defeat any proposed or pending regulation, administrative action,
or order issued by the executive branch of any State or local government, except in
presentation to the executive branch of any State or local government itself.
(b) No part of any appropriation contained in this Act or transferred pursuant to section
4002 of Public Law 111-148 shall be used to pay the salary or expenses of any grant or
contract recipient, or agent acting for such recipient, related to any activity designed to
influence the enactment of legislation, appropriations, regulation, administrative action, or
Executive order proposed or pending before the Congress or any State government,
State legislature or local legislature or legislative body, other than for normal and
recognized executive-legislative relationships or participation by an agency or officer of a
State, local or tribal government in policymaking and administrative processes within the
executive branch of that government.
(c) The prohibitions in subsections (a) and (b) shall include any activity to advocate or
promote any proposed, pending or future Federal, State or local tax increase, or any
proposed, pending, or future requirement or restriction on any legal consumer product,
including its sale or marketing, including but not limited to the advocacy or promotion of
gun control."
CDPH(rev. 12-21) Page 6 of 13
RFQ 25-037 EXHIBIT A
7. Human Subjects Use Requirements
(Applicable only to federally funded agreements in which performance, directly or through a
subgrantee/subaward, includes any tests or examination of materials derived from the human
body.)
By signing this Agreement, Grantee agrees that if any performance under this Agreement or
any subcontract or subagreement includes any tests or examination of materials derived from
the human body for the purpose of providing information, diagnosis, prevention, treatment or
assessment of disease, impairment, or health of a human being, all locations at which such
examinations are performed shall meet the requirements of 42 U.S.C. Section 263a (CLIA)
and the regulations thereunder.
8. Audit and Record Retention
(Applicable to agreements in excess of$10,000.)
a. The Grantee shall maintain books, records, documents, and other evidence, accounting
procedures and practices, sufficient to properly reflect all direct and indirect costs of
whatever nature claimed to have been incurred in the performance of this Agreement,
including any matching costs and expenses. The foregoing constitutes "records" for the
purpose of this provision.
b. The Grantee's facility or office or such part thereof as may be engaged in the performance
of this Agreement and his/her records shall be subject at all reasonable times to
inspection, audit, and reproduction.
c. Grantee agrees that CDPH, the Bureau of State Audits, or their designated
representatives including the Comptroller General of the United States shall have the right
to review and to copy any records and supporting documentation pertaining to the
performance of this Agreement. Grantee agrees to allow the auditor(s) access to such
records during normal business hours and to allow interviews of any employees who
might reasonably have information related to such records. Further, the Grantee agrees
to include a similar right of the State to audit records and interview staff in any subgrantee
related to performance of this Agreement. (GC 8546.7, CCR Title 2, Section 1896).
d. The Grantee shall preserve and make available his/her records (1) for a period of three
years from the date of final payment under this Agreement, and (2)for such longer period,
if any, as is required by applicable statute, by any other provision of this Agreement, or
by subparagraphs (1) or (2) below.
(1) If this Agreement is completely or partially terminated, the records relating to the work
terminated shall be preserved and made available for a period of three years from the
date of any resulting final settlement.
(2) If any litigation, claim, negotiation, audit, or other action involving the records has been
started before the expiration of the three-year period, the records shall be retained
until completion of the action and resolution of all issues which arise from it, or until
the end of the regular three-year period, whichever is later.
CDPH(rev. 12-21) Page 7 of 13
RFQ 25-037 EXHIBIT A
f. The Grantee may, at its discretion, following receipt of final payment under this
Agreement, reduce its accounts, books and records related to this Agreement to
electoronic data storage device. Upon request by an authorized representative to inspect,
audit or obtain copies of said records, the Grantee and/or Subgrantee must supply or
make available applicable devices, hardware, and/or software necessary to view, copy
and/or print said records.
9. Federal Requirements
Grantee agrees to comply with and shall require all subgrantee's, if any, to comply with
all applicable Federal requirements including but not limited to the United States Code,
the Code of Federal Regulations, the Funding Opportunity Announcement, the Notice of
Award, the funding agreement, and any memoranda or letter regarding the applicable
Federal requirements.
CDPH(rev. 12-21) Page 8 of 13
RFQ 25-037 EXHIBIT A
California Department of Public Health-Federal Terms and Conditions Exhibit F
Attachment 1
STATE OF CALIFORNIA
CALIFORNIA DEPARTMENT OF PUBLIC HEALTH
CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the making, awarding or entering into of this Federal
contract, Federal grant, or cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of this Federal contract, grant, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any agency of the
United States Government, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract, grant, or
cooperative agreement, the undersigned shall complete and submit Standard Form LLL,
"Disclosure of Lobbying Activities" in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers(including subGrantees, subgrants, and contracts
under grants and cooperative agreements) of$100,000 or more, and that all subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by Section 1352, Title 31, U.S.C., any person who fails
to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
County of Fresno Sal Quintero
Name of Grantee Printed Name of Person Signing for Grantee
23-10314
Contract/Grant Number n to e o Person Signing for Grantee
Chairma of the Board of Supervisors of the
2 2 Z? i County of Fresno
Date Title
After execution by or on behalf of Grantee, please return to:
ATTEST:
BERNICE E.SEIDEL
CDPH(rev.12-21) Clerk of the Board of Supervisors Page 9 of 13
County of Fresno,state of California
Deputy
RFQ 25-037 EXHIBIT A
California Department of Public Health
Nutrition Education and Obesity Prevention Branch
P.O. Box 997377, MS 7204
Sacramento, CA 95899-7377
Attn: Kimmy Casjens, Grant Manager
CDPH reserves the right to notifiy the Grantee in writing of an alternate submission address.
CDPH(rev. 12-21) Page 10 of 13
RFQ 25-037 EXHIBIT A
CERTIFICATION REGARDING LOBBYING
Approved by OMB Complete this form to disclose lobbying
activities pursuant to 31 U.S.C. 13520348-0046
(See reverse for public burden disclosure)
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
[ ] a. contract d a. bid/offer/application d a. initial filing
b. grant b. initial award b. material change
c. cooperative c. post-award For Material Change Only:
agreement
d. loan Year quarter
e. loan guarantee
f. loan insurance date of last report
4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter
Name
and Address of Prime:
❑ Prime ❑ Subawardee
Tier , if known:
6. Federal Department/Agency 7. Federal Program Name/Description:
8. Federal Action Number, if known: 9. Award Amount, if known:
10.a. Name and Address of Lobbying b. Individuals Performing Services (including
Registrant address if different from 10a.
(If individual, last name, first name, MI): (Last name, First name, MI):
11 . Information requested through this form
is authorized by title 31 U.S.C. section Signature:
1352. This disclosure of lobbying
activities is a material representation of Print Name:
fact upon which reliance was placed by Title:
the tier above when this transaction was Telephone No.: Date:
made or entered into. This disclosure is
required pursuant to 31 U.S.C. 1352.
This information will be available for
public inspection. required disclosure
shall be subject to a not more than
$100,000 for each such failure.
Federal Use Only Authorized for Local Reproduction
Standard Form-LLL (Rev. 7-97)
CDPH (rev. 12-21) Page 11 of 13
RFQ 25-037 EXHIBIT A
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal
recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous
filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or
agreement to make payment to any lobbying entity for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with a covered Federal action. Complete all items
that apply for both the initial filing and material change report. Refer to the implementing guidance
published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured
to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a
material change to the information previously reported, enter the year and quarter in which the
change occurred. Enter the date of the last previously submitted report by this reporting entity
for this covered Federal action.
4. Enter the full name, address, city, State and zip code of the reporting entity. Include
Congressional District, if known. Check the appropriate classification of the reporting entity that
designates if it is, or expects to be a prime or subaward recipient. Identify the tier of the
subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are
not limited to subcontracts, subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name,
address, city, State and zip code of the prime Federal recipient. Include Congressional District,
if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least
one organizational level below agency name, if known. For example, Department of
Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known,
enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative
agreements, loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified
in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant
announcement number; the contract, grant, or loan award number; the application/proposal
control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal
agency, enter the Federal amount of the award/loan commitment for the prime entity identified
in item 4 or 5.
CDPH (rev. 12-21) Page 12 of 13
RFQ 25-037 EXHIBIT A
10.(a) Enter the full name, address, city, State and zip code of the lobbying registrant under the
Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to
influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if
different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).
11.The certifying official shall sign and date the form, print his/her name, title, and telephone
number.
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid
OMB Control Number.The valid OMB control number for this information collection is OMB No.0348-0046. Public reporting burden for this collection
of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering
and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any
other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork
Reduction Project(0348-0046),Washington,DC 20503.
CDPH (rev. 12-21) Page 13 of 13