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HomeMy WebLinkAboutAmend 2 P-22-364.pdf co County of Fresno INTERNAL SERVICES DEPARTMENT 0� 1$56�C Facilities• Fleet•Graphics• Purchasing •Security•Technology �REc' AMENDMENT NUMBER TWO (2) Agreement Number: P-22-364 January 23, 2025 Natasha Kowalski 316 Alta Vista Dr Santa Cruz, CA 95060 Contract Number P-22-364 covering Comprehensive Evaluation Services for The Tobacco Prevention Program is amended as follows: The contract with your company expires June 30, 2025. The County of Fresno desires to extend this contract for an additional Two-Year Period effective July 1, 2025 through June 30, 2027. Prices will be firm for the contract period. Amendment provisions shall remain in full force and effect with any contract renewals. Maximum: The County of Fresno desires to increase this Agreement in the amount of Forty-One Thousand Sixty-Three Dollars and Zero Cents ($41,063.00). In no event shall services performed and/or fees paid under this Agreement be in excess of One Hundred and Forty-Two Thousand Four Hundred Thirty-Eight Dollars and Zero Cents ($142,438.00). Exhibits: Replace Revised Exhibit A and Revised Exhibit B with Revised Exhibit A-2 and Revised Exhibit B-2. Electronic Signatures. The parties agree that this Agreement may be executed by electronic signature as provided in this section. A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original handwritten signature; or(3) an electronically scanned and transmitted (for example by PDF document)of a handwritten signature. B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person. C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act(Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means and either party may sign this Agreement with an original handwritten signature. 333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110 The County of Fresno is an Equal Employment Opportunity Employer CONTRACT NO. P-22-364 Page 2 Natasha Kowalski January 23, 2025 Please acknowledge your acceptance by returning all pages of this letter to my office via email or USPS. If you have any questions, please contact Amber Nigam, Purchasing Analyst, at (559) 600-7110 or email anigam .fresnocountyca.gov. FOR THE COUNTY OF FRESNO Digitally ignedbyRiley Riley Blackburn Blackburn Date:2025.01.30 08:32:08-08'00' Riley Blackburn Purchasing Manager 333 W. Pontiac Way Clovis, CA 93612 Amend 2 P-22-364 CONTRACT NO. P-22-364 Page 3 Natasha Kowalski January 23, 2025 CONTRACTOR TO COMPLETE: Company: Natasha Kowalski Type of Entity: ❑ Individual ❑ Limited Liability Company ❑■ Sole Proprietorship ❑ Limited Liability Partnership ❑ Corporation ❑ General Partnership Signature ` Natasha Kowalski, Evaluator January 29, 2025 Print Name and Title Date Signature Natasha Ko alski, Evaluator January 29, 2025 Print Name and Title Date 316 Alta Vista Drive Santa Cruz CA 95060 Address City State Zip 831 8244323 n/a natasha@nmkresearch.com TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS ACCOUNTING USE ONLY ORG No.: 56201552 Account No.: 7295 Requisition No.: 5622500659 (7/2024) Amend 2 P-22-364 REVISED EXHIBIT A-2 Natasha Kowalski Scope of Work Evaluation Description Timeline Responsible Party Deliverables Activity#from State Work Plan 1-E-1 Coalition Based on materials used during the previous workplan and/or 01/22-06/22 to Evaluator Training Survey Training any existing instruments from other programs and Tobacco 01/27-06127 Instrument Assessment Control Evaluation Center(TCEC),develop a total of 4-6 post- training assessments for the coalition/and or collaborative Training Survey partner trainings.Key questions will assess whether Summary participants'knowledge and/or skills increased,whether they Report plan to use what they learned,and the quality of the presenter(s).Data will be analyzed using descriptive statistics and content analysis.Write a total of 4-6 reports summarizing the ost-trainin assessments of the coalition trainin s. 1-E-2 Key Conduct a qualitative analysis of the Endgame Commercial 07/22-12/22 Evaluator Endgame KII Informant Tobacco Commercial Campaign key informant interview(KII) Summary Interview Report results collected by TPP to determine effective Report approaches/tactics,identify points of view,and anticipate facilitators and barriers to adopting or implementing a comprehensive retail policy and summarize the interview findin sin one re ort. 1-E-5 Write a total of two reports to summarize each wave of the 07/22-12/26 Evaluator End Observation Endgame Commercial Tobacco Commercial Campaign Commercial Report observation survey data at tobacco retailers in Fresno City. Tobacco Write one report to summarize two waves of the Endgame Campaign Commercial Tobacco Commercial Campaign observation Observation survey data at tobacco retailers in the City of Fowler. Summary Descriptive statistics will be used to analyze and summarize the Report data.Results will be used to document the number of stores selling flavored tobacco,using price promotions,and the minimum price/pack size in the targeted community before and after interventions,and a comparison of the before and after waves will inform the final evaluation report(FER). 1-E-6 Consumer The consumer testing instrument developed during the previous 07/22-12/22 to Evaluator Consumer Testing contract will be adapted for TPP to use in conducting a total of 01/27-06/27 Testing 6-8 public intercept surveys to consumer test factsheets,flyers, Instruments and/or endorsement forms for community members and/or elected officials about retail issues,survey results,and/or the newly adopted ordinance developed by TPP staff.Participant responses will be summarized and analyzed for common themes in a total of 6-8 reports to help with revising and improving the materials. Updated January 2025 Page 1 of 5 REVISED EXHIBIT A-2 Natasha Kowalski Scope of Work 1-E-7 Tobacco To document the projects organizational history,learn from past 01/24-6/27 Evaluator Tobacco Retail Retail Licensing efforts,and share strategies with other projects,complete one Licensing Final Brief and Final final evaluation report.Tell Your Story reporting guidelines from Evaluation Evaluation the Tobacco Control Evaluation Center(TCEC)will be used to Report Reports write a report that documents what the project was trying to achieve,how the project went about it,what happened as a result,and lessons learned.The highlights of the report will be described in the report's abstract. 1-E-8 Public Adapt the California Tobacco Control Program's(CTCP) 07/22-12/23 Evaluator POS Instrument Opinion Survey Endgame public opinion survey(POS)to make it appropriate for and Protocol City of Fresno residents.Data will be analyzed using descriptive statistics to document tobacco endgame knowledge, POS Summary awareness,beliefs,and demographic information provided by Report survey participants.Write one report summarizing the Endgame public opinion survey of Fresno City residents. 1-E-9 Photovoice Develop a total of 4-6 interactive assessments(e.g.,Kahoot 07/22-06/25 Evaluator Summary of Assessments quizzes)for the series of the photovoice workshops Key Findings implemented by TPP for the YA Coalition members.Develop two participant surveys to be administered by TPP at the Survey beginning and the end of 2 photovoice projects to measure and Instrument compare the YA Coalition's skill sets,value derived from taking part,and feedback for improvement of the photovoice project. Write 2 reports summarizing the results of the participant surveys. 2-E-1 Coalition Utilize data collected from the online annual coalition 01/23-06/23; Evaluator Assessment satisfaction survey to draft a total of five summary reports.Data 01/24-06/24; Coalition Survey will be analyzed using descriptive statistics and content 01/25-06/25; Summary analysis,and TPP will use the results to improve meetings, 01/26-06/26; Report functioning,training needs,and diversity.Key results from all 01/27-06/27 reports will be compared to identify any changes in the Coalition over time. 2-E-3 Consumer Analyze the consumer testing results of 4 recruitment materials 07/22-12/24 Evaluator Consumer Testing Report developed by TPP for the young adult(YA)coalition Testing members/student workers for common themes.Summarize the Summary analysis in a total of 4 reports to help with revising and Report im roving the materials. 2-E-4 Utilize the online survey instrument developed during the O1/23-6/23; Evaluator Training Participants previous workplan for the Community Action Model(CAM)and 07/23-12/23; Summary Survey adapt it to develop a total of one participant survey to assess 01/24-06/24 Report whether the YAs'knowledge and abilities increased after 07/24 12/24 participating in the trainings.Minor revisions will be made to the Training Survey survey instrument for the second wave.This survey will be 07/25-12/25 Instrument Updated January 2025 Page 2 of 5 REVISED EXHIBIT A-2 Natasha Kowalski Scope of Work administered by TPP staff to YA Coalition members five times in the work plan. Write a total of 5 reports,one for each wave of surveys(wave 1 in spring of 2023,wave 2 in fall of 2023,wave 3 in spring of 2024,wave 4 in summer/fall of 2024,wave 5 in spring/summer 2025),summarizing the participant surveys of YAs.Data will be analyzed using descriptive statistics and content analysis,and the results will be compared to assess changes in knowledge and skills.TPP will share the results with trainers and/or staff and will use to improve future trainings,to determine whether an additional training or technical assistance is needed. 2-E-5 Member Based on existing instruments from other tobacco control 07/22-12/22 Evaluator Young Adult Participation programs,develop one engagement tracking tool,referred to as Coalition Record the Member Participation Record and tracking instructions that Participation will be used by TPP to track the YA coalition members' Tracking Form participation in tobacco control activities,trainings,and meetings. Young Adult Coalition Participation Tracking Instructions 2-E-6 Brief Final To document the projects organizational history,learn from past 01/24-6/27 Evaluator Brief Final Evaluation efforts,and share strategies with other projects,complete one Evaluation Report brief evaluation report.Tell Your Story reporting guidelines from Report the TCEC will be used to write a report that documents what the project was trying to achieve,how the project went about it, what happened as a result,and lessons learned.The highlights of the report will be described in the report's abstract. 2-E-7 Key 1. Develop one KII instrument to assess the strengths, 07/24-06/26 Evaluator KII Instrument Informant weaknesses,and impact of the YA Coalition. and Protocol Interviews 2. Create a KII interview protocol and review the protocol with TPP staff. Summary of 3. Conduct a qualitative analysis of the KII results and Key Findings summarize the interview findings in one report. 3-E-2 Key Develop one KII instrument to understand policy implementation 01/24-06/26 Evaluator Summary Informant and assess compliance levels after policy adoption in Fowler Report of Key Interviews with elected officials,city staff,compliance support staff(city Findings attorneys,fire departments,building and code inspectors, and/or law enforcement),multi-unit housing(MUH)managers, KII Instrument management companies,and/or members of the business and Protocol community.Conduct qualitative analysis of the interview results Updated January 2025 Page 3 of 5 REVISED EXHIBIT A-2 Natasha Kowalski Scope of Work to summarize interview findings in one report.TPP staff will conduct interviews. 3-E-3 Provide the recommended sample size of MUH complexes to 07/22-06/23; Evaluator Summary of Observation be surveyed in Fowler and adapt a previously created 01/27-06/27 Key Findings Surveys observation survey instrument for TPP staff to conduct 2 waves of observations surveys(1 pre-policy adoption and 1 post-policy Survey adoption).Write two reports,one for each wave(wave 1 in Instrument spring of 2023 and wave 2 in spring of 2027),summarizing the observations of MUH complexes. 3-E-6 Smokefree To document the projects organizational history,learn from past 01/25-6/27 Evaluator Smokefree MUH Brief Final efforts,and share strategies with other projects,complete one MUH Brief Final Evaluation final evaluation report.Tell Your Story reporting guidelines from Evaluation Report the Tobacco Control Evaluation Center(TCEC)will be used to Report write a report that documents what the project was trying to achieve,how the project went about it,what happened as a result,and lessons learned.The highlights of the report will be described in the report's abstract. 3-E-9 Opinion To improve the understanding of community knowledge, 01/23-06/23 to Evaluator Public Intercept Survey in Fowler attitudes,and perceptions regarding smokefree housing, 01/24-06/24 Survey Instrument smokefree outdoor locations,and the retail environment,a &Public Intercept public intercept survey will be conducted with 191 -258 Survey Summary residents living in Fowler.The Evaluator will work with TPP to develop the survey instrument based on existing surveys(e.g., Tobacco Control Evaluation Center's End Commercial Tobacco Campaign survey).County staff,interns,members of the young adult coalition,and/or community volunteers will collect the data.The Evaluator will analyze the opinion survey data and will summarize into 1 report. Updated January 2025 Page 4 of 5 REVISED EXHIBIT A-2 Natasha Kowalski Scope of Work Administrative Activities Description Timeline Responsible Deliverables Party A. Participate in teleconferences with Project Director to discuss upcoming evaluation (Ongoing) Evaluator Log activities and provide technical assistance regarding evaluation topics (approximately 8-10 hours per year).This includes a call every six months to review the timeline for progress report period. B. Attend training sessions,conferences,conference calls,and webinars on specific (Ongoing) Evaluator Copies of content areas as needed such as,evaluation data analysis,writing evaluation training agendas reports,how to adapt evaluation instruments developed by CTCP,smokefree MUH,tobacco retail licensing,etc. C. Work collaboratively with TPP and the California Tobacco Prevention Program January 2022; Evaluator Evaluation Plan (CTPP)to revise the 2022-2027 evaluation plan three times,once in January Fall 2023; and Plan 2022,once in the fall of 2023,and one in fall 2024(up to 12 hours per year). Fall 2024 Updates D. Update the timeline for the 22-27 workplan as needed and share with TPP staff. Ongoing Evaluator Timeline E. Assist in the development of the comprehensive evaluation plan for the next work 07/24-12/24 to Evaluator Developed plan and make revisions if necessary.This includes the following activities: 01/27-06/27 Evaluation • Review the CTPP)guidelines and participate in relevant webinars. Workplan • Provide an evaluation plan for each objective that includes process and outcome measures,sample sizes,description of the survey instruments, who to interview,tracking measures,responsible parties,and dates to be completed. • Provide input on the objectives and intervention plan. • Make revisions based on CTCP's feedback. F. Submit monthly invoices to DPH within 30 days of the end of the previous month. Ongoing Evaluator Monthly Invoices Updated January 2025 Page 5 of 5 REVISED EXHIBIT B-2 Tobacco Prevention Program Evaluator Budget Year 1 (7/1/22 - 6/30/23) Personnel Hours Rate Total Cost Evaluator 279 $103 $28,737 Benefits (i.e. health, dental, and vision costs; FICA—Social Security and Medicare ) Provided in-kind Subtotal $28,737 Materials/Supplies Unit Unit Cost Total Cost Office supplies (i.e. general office supplies, Provided in-kind computer-related supplies such as laser printer/copier cartridges, etc.) Subtotal $0 Travel Unit Unit Cost Total Cost Mileage, conference registration, hotels, etc. Subtotal $0 Other Costs Unit Unit Cost Total Cost Communications (i.e. internet& phone provider) Provided in-kind Equipment(i.e. computer, printer, etc.) Provided in-kind Commercial general liability insurance Provided in-kind Subtotal $0 Indirect Total Cost 5%of Personnel costs (includes: administrative $1,437 expenses such as overhead, accounting, utilities, building and equipment maintenance, etc.) Subtotal $1,401 Year 1 Total $30,174 01-14-2025 Revised REVISED EXHIBIT B-2 Tobacco Prevention Program Evaluator Budget Year 2 (7/1/23 - 6/30/24) Personnel Hours Rate Total Cost Evaluator 225 $113 25,425 Benefits (i.e. health, dental, and vision costs; FICA—Social Security and Medicare ) Provided in-kind Subtotal $25,425 Materials/Supplies Unit Unit Cost Total Cost Office supplies (i.e. general office supplies, Provided in-kind computer-related supplies such as laser printer/copier cartridges, etc.) Subtotal $0 Travel Unit Unit Cost Total Cost Mileage, conference registration, hotels, etc. $0 Subtotal $0 Other Costs Unit Unit Cost Total Cost Communications (i.e. internet& phone provider) Provided in-kind Equipment(i.e. computer, printer, etc.) Provided in-kind Commercial general liability insurance Provided in-kind Subtotal $0 Indirect Total Cost 5%of Personnel costs (includes: administrative $1,271 expenses such as overhead, accounting, utilities, building and equipment maintenance, etc.) Subtotal $1,271 Year 2 Total $26,696 01-14-2025 Revised REVISED EXHIBIT B-2 Tobacco Prevention Program Evaluator Budget Year 3 (7/1/24- 6/30/25) Personnel Hours Rate Total Cost Evaluator 221 $113 $24,973 Benefits (i.e. health, dental, and vision costs; FICA—Social Security and Medicare ) Provided in-kind Subtotal $24,973 Materials/Supplies Unit Unit Cost Total Cost Office supplies (i.e. general office supplies, Provided in-kind computer-related supplies such as laser printer/copier cartridges, etc.) Subtotal $0 Travel Unit Unit Cost Total Cost Mileage, conference registration, hotels, etc. Subtotal $0 Other Costs Unit Unit Cost Total Cost Communications (i.e. Internet& phone provider) Provided in-kind Equipment (i.e. computer, printer, etc.) Provided in-kind Commercial general liability insurance Provided in-kind Subtotal $0 Indirect Total Cost 5%of Personnel costs (includes: administrative 1,249 expenses such as overhead, accounting, utilities, building and equipment maintenance, etc.) Subtotal $1,249 Year 3 Total $26,222 01-14-2025 Revised REVISED EXHIBIT B-2 Tobacco Prevention Program Evaluator Budget Year 4 (7/1/25 - 6/30/26) Personnel Hours Rate Total Cost Evaluator 140.5 $116 $16,298 Benefits (i.e. health, dental, and vision costs; FICA—Social Security and Medicare ) Provided in-kind Subtotal $ 16,298 Materials/Supplies Unit Unit Cost Total Cost Office supplies (i.e. general office supplies, Provided in-kind computer-related supplies such as laser printer/copier cartridges, etc.) Subtotal $0 Travel Unit Unit Cost Total Cost Mileage, conference registration, hotels, etc. Subtotal $0 Other Costs Unit Unit Cost Total Cost Communications (i.e. Internet& phone provider) Provided in-kind Equipment (i.e. computer, printer, etc.) Provided in-kind Commercial general liability insurance Provided in-kind Subtotal $0 Indirect Total Cost 5%of Personnel costs (includes: administrative $815 expenses such as overhead, accounting, utilities, building and equipment maintenance, etc.) Subtotal $815 Year 4 Total $17,113 01-14-2025 Revised REVISED EXHIBIT B-2 Tobacco Prevention Program Evaluator Budget Year 5 (7/1/26- 6/30/27) Personnel Hours Rate Total Cost Evaluator 338 $119 $40,222 Benefits (i.e. health, dental, and vision costs; FICA—Social Security and Medicare ) Provided in-kind Subtotal $40,222 Materials/Supplies Unit Unit Cost Total Cost Office supplies (i.e. general office supplies, Provided in-kind computer-related supplies such as laser printer/copier cartridges, etc.) Subtotal $0 Travel Unit Unit Cost Total Cost Mileage, conference registration, hotels, etc. Subtotal $0 Other Costs Unit Unit Cost Total Cost Communications (i.e. Internet& phone provider) Provided in-kind Equipment(i.e. computer, printer, etc.) Provided in-kind Commercial general liability insurance Provided in-kind Subtotal $0 Indirect Total Cost 5%of Personnel costs (includes: administrative $2,011 expenses such as overhead, accounting, utilities, building and equipment maintenance, etc.) Subtotal $2,011 Year 5 Total $42,233 $30,174+$26,696 +$26,222 +$17,113 + $42,233 = $142,438 01-14-2025 Revised