HomeMy WebLinkAboutP-24-507 Amendment 1.pdf P-24-507
1 AMENDMENT NO. 1 TO SERVICE AGREEMENT
2 This Amendment No. 1 to Service Agreement ("Amendment No. 1") is dated January
3 29, 2025 and is between Focus Forward, a 501 c3 non-profit corporation ("Contractor"),
4 and the County of Fresno, a political subdivision of the State of California ("County").
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6 Recitals
7 A. On September 19, 2024, the County and the Contractor entered into short-term County
8 agreement number P-24-507 ("Agreement"), for in-custody and community-based mentoring
9 and case management services for at-risk youth during detention and re-entry.
10 B. The County needs additional time to complete the Request for Proposal (RFP)formal
11 bidding process to find a contractor to perform these services.
12 C. The Contractor represents that it is able to continue providing the County with mentoring
13 and case management services for at-risk youth while the County completes the RFP process.
14 D. The County and the Contractor now desire to amend the Agreement to extend the term
15 of the Agreement and increase maximum compensation accordingly.
16 The parties therefore agree as follows:
17 1. All references to Exhibit D shall be renamed to Revised Exhibit D.
18 2. Section 4.2 of the Agreement located at page 5, line 26 is amended to add the following
19 after the sentence ending with the date "January 31, 2025":
20 "The maximum compensation payable to the Contractor under this Agreement is
21 Thirty-Four Thousand, Ninety-One Dollars ($34,091) for the period of February 1,
22 2025 through April 30, 2025. If this Agreement is extended for an additional
23 three-month period pursuant to Article 5, then for the period of May 1, 2025
24 through July 31, 2025, the maximum compensation paid to the Contractor for the
25 additional three-month extension shall be Thirty-Four Thousand, Ninety Dollars
26 ($34,090).
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P-24-507 Amendment 1
P-24-507
1 In no event shall the total maximum compensation and any other payment for
2 services performed under this Agreement exceed One Hundred Thirty-Six
3 Thousand, Three Hundred Sixty-Two Dollars ($136,362)."
4 3. Section 5.1 of the Agreement located at page 7 is deleted in its entirety and replaced
5 with the following:
6 "5.1 Term. This Agreement is retroactively effective on July 20, 2024 and
7 terminates on April 30, 2025, except as provided in Section 5.2, "Extension," or
8 Article 7, "Termination and Suspension" below.
9 5.2 Extension. The term of this Agreement may be extended for one additional
10 three-month period only upon written approval of both parties at least thirty (30)
11 days before the first day of the three-month extension period. The County's Chief
12 Probation Officer or their designee are authorized to sign the written approval on
13 behalf of the County based on the Contractor's satisfactory performance. The
14 extension of this Agreement by the County is not a waiver or compromise of any
15 default or breach of this Agreement by the Contractor existing at the time of the
16 extension whether or not known to the County.
17 4. When both parties have signed this Amendment No. 1, the Agreement, and this
18 Amendment No. 1 together constitute the Agreement.
19 5. The Contractor represents and warrants to the County that:
20 a. The Contractor is duly authorized and empowered to sign and perform its obligations
21 under this Amendment.
22 b. The individual signing this Amendment No. 1 on behalf of the Contractor is duly
23 authorized to do so and his or her signature on this Amendment No. 1 legally binds
24 the Contractor to the terms of this Amendment No. 1.
25 6. The parties agree that this Amendment No. 1 may be executed by electronic signature
26 as provided in this section.
27 a. An "electronic signature" means any symbol or process intended by an individual
28 signing this Amendment No. 1 to represent their signature, including but not limited
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P-24-507 Amendment 1
P-24-507
1 to (1) a digital signature; (2) a faxed version of an original handwritten signature; or
2 (3) an electronically scanned and transmitted (for example by PDF document)
3 version of an original handwritten signature.
4 b. Each electronic signature affixed or attached to this Amendment No. 1 (1) is deemed
5 equivalent to a valid original handwritten signature of the person signing this
6 Amendment No. 1 for all purposes, including but not limited to evidentiary proof in
7 any administrative or judicial proceeding, and (2) has the same force and effect as
8 the valid original handwritten signature of that person.
9 c. The provisions of this section satisfy the requirements of Civil Code section 1633.5,
10 subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part
11 2, Title 2.5, beginning with section 1633.1).
12 d. Each party using a digital signature represents that it has undertaken and satisfied
13 the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)
14 through (5), and agrees that each other party may rely upon that representation.
15 e. This Amendment No. 1 is not conditioned upon the parties conducting the
16 transactions under it by electronic means and either party may sign this Amendment
17 No. 1 with an original handwritten signature.
18 7. This Amendment No. 1 may be signed in counterparts, each of which is an original, and
19 all of which together constitute this Amendment No. 1.
20 8. The Agreement as amended by this Amendment No. 1 is ratified and continued. All
21 provisions of the Agreement and not amended by this Amendment No. 1 remain in full force and
22 effect.
23 [SIGNATURE PAGE FOLLOWS]
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P-24-507 Amendment 1
P-24-507
1 The parties are signing this Amendment No. 1 on the date stated in the introductory
2 clause.
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FOCUS FORWARD COUNTY OF FRESNO
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Digitally signed by Rley Blckburn
5 Riley Blackburn Date:2025.01.2913:09:114a08'00'
6 Jobnna Litchenberg, 'Chief Executive Officer Riley Blackburn, Purchasing Manager
7 3333 E. American Ave, Suite B
Fresno, CA 93725
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For accounting use only:
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Org No.: 34309999
11 Account No.: 7295
Fund No.: 0001
12 Subclass No.: 10000
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P-24-507 Amendment 1
Budget REVISED EXHIBIT D
7/20/2024 - 1/31/2025 Page 1 of 6
Organization/Agency: Focus Forward
Program/Service: Mentoring Services
SALARIES & BENEFITS Budget Notes/Comments/Description
Regular Salaries
(Specify rate x hours) $ 42,090 100% of Volunteer Coordinator, 25% of Program Manager and 10% CEO
Extra Help
Standby Pay
Overtime
Holiday OT
Unemployment Insurance 139 5.4% of first $7,000 of salaries
Retirement Contribution 1,684 VC 4% contribution and pro rata share Program Manager and CEO
OASDI Contribution 2,609 VC and pro rata share Program Manager and CEO
Workers Comp Contribution 354 VC and pro rata share Program Manager and CEO
Health Insurance Contribution 3,492 VC and pro rata share Program Manager and CEO
Life & Disability Insurance
Benefits Administration
Other (describe) 611 Medicare Tax Expense (1.45% of salaries)
Salaries & BenefitsTotal $ 50,979
OPERATION/SERVICES/SUPPLIES Budget Notes/Comments/Description
Telephone Charges 495 Monthly service for mobile phones (est. $82.50/month)
Liability Insurance
Insurance - Other 1,500 Pro rata share of annual insurance
Office Expense 1,200 General office and outreach supplies ($200/month)
Mentor incentives, mentor recruitment, pro-social activities, family engagement,
Program Supplies 2,100 barrier removal, etc.
Printing
Operating Lease Building
Facility Services Charge
Operating Lease Equipment
Education, Training & Coaching 600 Trainings, conferences, webinars, etc.
Local Travel/Auto Mileage Reimburse 1,230 est. 102 miles/month at $.67/mile per staff
Bldng Maintenance, Utilities & Rent 1,272 Includes community space rental
Other (describe) 223 Payroll Services Expense
Operation/Services/Supplies Total $ 8,620
Overhead Administrative/Indirect Costs
Overhead Admin/Indirect Costs Total $ 8,582.00
TOTAL BUDGET $ 68,181
*Indirect costs - Max. of 15% of salaries and benefits (less OT and related benefit costs)
** Local travel/auto mileage reimbursements shall comply with the U.S. General Services Administration Per Diem rate.
*** Contractor must furnish supporting documentation for the aforementioned expenses to facilitate payments.
P-24-507 Amendment 1
Salary Benefit Detail by Position REVISED EXHIBIT D
7/20/2024 - 1/31/2025 Page 2 of 6
NOTE: Please include description/notes as needed.
Unemp. Worker Health Life & Retire- Benefits Description of
Position FTE Salary Insurance OASDI s Comp Insurance Disability ment Admin Other Total Other/Notes
Volunteer Coordinator 1.00 $ 28,217 $ 103 $1,749 $ 237 $ 2,940 $ 1,129 $ 410 $ 34,785 Medicare Tax Expense
Program Manager 0.25 $ 9,244 $ 26 $ 573 $ 78 $ 276 $ 370 $ 134 $ 10,701 Medicare Tax Expense
CEO 0.10 $ 4,629 $ 10 $ 287 $ 39 $ 276 $ 185 $ 67 $ 5,493 Medicare Tax Expense
TOTALS 1.35 $ 42,090 $ 139 $2,609 $ 354 $ 3,492 $ - $ 1,684 $ - $ 611 $ 50,979
P-24-507 Amendment 1
Budget REVISED EXHIBIT D
2/1/2025 -4/30/2025 Page 3 of 6
Organization/Agency: Focus Forward
Program/Service: Mentoring Services
SALARIES & BENEFITS Budget Notes/Comments/Description
Regular Salaries
(Specify rate x hours) $ 20,336 100% of Volunteer Coordinator, 25% of Program Manager and 10% CEO
Extra Help
Standby Pay
Overtime
Holiday OT
Unemployment Insurance 357 5.4% of first $7,000 of salaries
Retirement Contribution 813 VC 4% contribution and pro rata share Program Manager and CEO
OASDI Contribution 1,261 VC and pro rata share Program Manager and CEO
Workers Comp Contribution 171 VC and pro rata share Program Manager and CEO
Health Insurance Contribution 1,882 VC and pro rata share Program Manager and CEO
Life & Disability Insurance
Benefits Administration
Other (describe) 295 Medicare Tax Expense (1.45% of salaries)
Salaries & BenefitsTotal $ 25,114
OPERATION/SERVICES/SUPPLIES Budget Notes/Comments/Description
Telephone Charges 248 Monthly service for mobile phones (est. $82.67/month)
Liability Insurance
Insurance - Other 1,125 Pro rata share of annual insurance
Office Expense 400 General office and outreach supplies
Mentor incentives, mentor recruitment, pro-social activities, family engagement,
Program Supplies 991 barrier removal, etc.
Printing
Operating Lease Building
Facility Services Charge
Operating Lease Equipment
Education, Training & Coaching 600 Trainings, conferences, webinars, etc.
Local Travel/Auto Mileage Reimburse 630 est. 100 miles/month at $.70/mile per staff
Bldng Maintenance, Utilities & Rent 636 Includes community space rental
Other (describe) 132 Payroll Services Expense
Other (describe) 760 Finance charges
Operation/Services/Supplies Total $ 5,522
Overhead Administrative/Indirect Costs
Overhead Admin/Indirect Costs Total $ 3,455
TOTAL BUDGET $ 34,091
*Indirect costs - Max. of 15% of salaries and benefits (less OT and related benefit costs)
** Local travel/auto mileage reimbursements shall comply with the U.S. General Services Administration Per Diem rate.
*** Contractor must furnish supporting documentation for the aforementioned expenses to facilitate payments.
P-24-507 Amendment 1
Salary Benefit Detail by Position REVISED EXHIBIT D
2/1/2025 -4/30/2025 Page 4 of 6
NOTE: Please include description/notes as needed.
Unemp. Worker Health Life & Retire- Benefits Description of
Position FTE Salary Insurance OASDI s Comp Insurance Disability ment Admin Other Total Other/Notes
Volunteer Coordinator 1.00 $ 13,620 $ 182 $ 844 $ 114 $ 1,469 $ 545 $ 197 $ 16,972 Medicare Tax Expense
Program Manager 0.25 $ 4,462 $ 116 $ 277 $ 37 $ 302 $ 178 $ 65 $ 5,437 Medicare Tax Expense
CEO 0.10 $ 2,254 $ 59 $ 140 $ 19 $ 111 $ 90 $ 33 $ 2,705 Medicare Tax Expense
TOTALS 1.35 $ 20,336 $ 357 $ 1,261 $ 171 $ 1,882 $ - $ 813 $ - $ 295 $ 25,114
P-24-507 Amendment 1
Budget REVISED EXHIBIT D
5/1/2025 - 7/31/2025 Page 5 of 6
Organization/Agency: Focus Forward
Program/Service: Mentoring Services
SALARIES & BENEFITS Budget Notes/Comments/Description
Regular Salaries
(Specify rate x hours) $ 20,336 100% of Volunteer Coordinator, 25% of Program Manager and 10% CEO
Extra Help
Standby Pay
Overtime
Holiday OT
Unemployment Insurance 189 5.4% of first $7,000 of salaries
Retirement Contribution 813 VC 4% contribution and pro rata share Program Manager and CEO
OASDI Contribution 1,261 VC and pro rata share Program Manager and CEO
Workers Comp Contribution 171 VC and pro rata share Program Manager and CEO
Health Insurance Contribution 2,013 VC and pro rata share Program Manager and CEO
Life & Disability Insurance
Benefits Administration
Other (describe) 295 Medicare Tax Expense (1.45% of salaries)
Salaries & BenefitsTotal $ 25,078
OPERATION/SERVICES/SUPPLIES Budget Notes/Comments/Description
Telephone Charges 248 Monthly service for mobile phones (est. $82.67/month)
Liability Insurance
Insurance - Other 1,000 Pro rata share of annual insurance
Office Expense 400 General office and outreach supplies ($200/month)
Mentor incentives, mentor recruitment, pro-social activities, family engagement,
Program Supplies 1,100 barrier removal, etc.
Printing
Operating Lease Building
Facility Services Charge
Operating Lease Equipment
Education, Training & Coaching 713 Trainings, conferences, webinars, etc.
Local Travel/Auto Mileage Reimburse 630 est. 100 miles/month at $.7/mile per staff
Bldng Maintenance, Utilities & Rent 636 Includes community space rental
Other (describe) 132 Payroll Services Expense
Other (describe) 679 Finance Charges
Operation/Services/Supplies Total $ 5,538
Overhead Administrative/Indirect Costs
Overhead Admin/Indirect Costs Total $ 3,474
TOTAL BUDGET $ 34,090
*Indirect costs - Max. of 15% of salaries and benefits (less OT and related benefit costs)
** Local travel/auto mileage reimbursements shall comply with the U.S. General Services Administration Per Diem rate.
*** Contractor must furnish supporting documentation for the aforementioned expenses to facilitate payments.
P-24-507 Amendment 1
Salary Benefit Detail by Position REVISED EXHIBIT D
5/1/2025 -7/31/2025 Page 6 of 6
NOTE: Please include description/notes as needed.
Unemp. Worker Health Life & Retire- Benefits Description of
Position FTE Salary Insurance OASDI s Comp Insurance Disability ment Admin Other Total Other/Notes
Volunteer Coordinator 1.00 $ 13,620 $ - $ 844 $ 114 $ 1,572 $ 545 $ 197 $ 16,893 Medicare Tax Expense
Program Manager 0.25 $ 4,462 $ 66 $ 277 $ 37 $ 323 $ 178 $ 65 $ 5,408 Medicare Tax Expense
CEO 0.10 $ 2,254 $ 123 $ 140 $ 19 $ 119 $ 90 $ 33 $ 2,778 Medicare Tax Expense
TOTALS 1.35 $ 20,336 $ 189 $ 1,261 $ 171 $ 2,013 $ - $ 813 $ - $ 295 $ 25,079
P-24-507 Amendment 1