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Home My WebLink AboutA-24-230 DPH Misc. Docs.pdf Manifest M E D E X V63?23, 2024 County of Fresno, a political subdivision of the State of California 1221 Fulton Street �� VIA �� Fresno,CA 93721 H ATTN: David Luchini �NZ OF Q SEA\0� DEeP 0��C(S RE: Updates to MX Participant Policies, Effective November 1,2024 Dear Participant, This serves as notice that Manifest Medex (MX) is updating itg Participant Policies, which can be found at https://www.manifestmedex.org/resources,%, effective as of November 1, 2024. Over the last several years,both California and national interoperability requirements have been implemented and expanded upon, resulting in additional requirements on intermediaries such as MX. As continued exchange through secure and robust regional and national networks is a critical component of achieving our collective health goals,MX is updating its Participant Policies to continue effectively supporting Participants through regional and national networks and to provide additional clarity around the use cases supported by new exchange requirements and frameworks. We believe that these changes will allow MX to provide more and better information to all our Participants, resulting in better patient care, lower costs, and more efficient and robust exchange. A redlined version of the updated Participant Policies is available at the above referenced link. Additionally, we are providing the following summary of changes: I. Increased requirements for data sharing. We have included two new policies to align with the California Data Exchange Framework and the national Trusted Exchange Framework and Common Agreement (TEFCA) requirements: (1) PP-24 "Individual Access Services," (p. 41) and (2) PP-25 "Disclosures Pursuant to Patient Consent/Authorizations"(p.42). 2. Public Health. Specificity around Public Health: (1) role-based access PP-4 "Permitted Uses Of Data And The System"(p.10)and(2)limitations on use of data: PP-18 "Physical Security"(p.31) have been included to provide clarity around the public health use case in alignment with HIPAA. 3. Transparency. Policy PP-7 "Opt-Out" (p.19) has been updated to explicitly state that MX may initiate a review and validation of Opted-Out patients. Additionally,a description of the MX HEDIS look-back offering has been included in PP-16 "Data and PHI Access" (p.29) as an explicitly permitted use case. Both updates are in response to a variety of Participant requests. 4. Clarification and Clean-up.Minor edits have been included throughout to address areas where prior language either: (1) frequently resulted in questions from our Participants or (2) was no longer relevant,was redundant,or required grammatical or other similar corrections. These changes to the Participant Policies align MX policy with both state and federal data sharing requirements and expectations,increase transparency and clarity on use cases supported by MX,and increase t Manifest MEDEX information security. Further, they do not impose any new required action on the part of our Participants to comply. We are committed to our continued partnership with our Participants and ongoing efforts to provide value and better patient outcomes. Please contact customersuccesscJ?mauitestmedex.org with any questions regarding these changes to the Participant Policies. Sincerely, 5 z Elizabeth Killingsworth General Counsel& Chief Privacy Officer i99 i'ururs 1i cnuc :ti'��c.m.m.E:•a n-.,,•�i�?:.nth 1 Q — a U w p o) C7 Q cr a co 0 woo _ — Z N M p c) 0Luwi: W s — a. —� J N • cr.) uj Z a � m � LUL cn cis 5 c 0 N B' N oil CV - N n a O1 C N m L •O 7 j U ' TJ LL O W N ro (�O Q�LL m C.) to m m o a c co m m co co a ti nu Er ru ru m� n� = ru ) ti m ..N 0 w in t= N E X I taw Ln .-. C3 O Ir co u'1 Ir co _ County of Fresno O 856 O DEPARTMENT OF PUBLIC HEALTH ESZ' David Luchini, Director Dr. Rais Vohra, Interim Health Officer May 31, 2024 Erica Galvez Chief Operating Officer Manifest MedEx 6001 Shellmound St., Suite 500 Emeryville, CA 94608 Agreement: 24-230 Dear Contractor, The County of Fresno, Department of Public Health has not received current verification of your insurance requirements in accordance with the "Insurance" Section of the Agreement between the County of Fresno and your agency. For your reference the insurance requirements are listed pages 10 and 11 of the original Agreement 22- 011 enclosed. Please send us an original insurance certificate(s) verifying that your insurance is in compliance for the current period of the Agreement at your earliest possible convenience but no later than thirty (30) days from the date of this letter. Please forward a copy of the certificate(s) to ddphcontracts cRfresnocountyca.gov or mail the original to: County of Fresno, Department of Public Health P.O. Box 11867 Fresno, CA 93775 ATTN: Contracts Section — 6th Floor If you have any questions, please contact me at (559) 600-7090. cerely, Ro erta By m Senior Staff Analys RB: Iw Promotion,preservation and protection of the community's health 1221 Fulton Street/P.O. Box 11867, Fresno,CA 93775 (559)600-3200 0 FAX(559)600-7687 The County of Fresno is an Equal Employment Opportunity Employer www.co.fresno.ca.us 0 www.fcdph.ora County of Fresno DEPARTMENT OF PUBLIC HEALTH FRESH July 15, 2022 Michael Fernandez Central Valley Health Information Exchange 5629 N. Figarden Drive, Suite 101 Fresno, CA 93722 Agreement: A-22-011 Dear Contractor, The County of Fresno, Department of Public Health has not received current verification of your insurance requirements in accordance with the "Insurance" Section of the Agreement between the County of Fresno and your agency. Please send us an original insurance certificate(s) verifying that your insurance is in compliance for the current period of the Agreement at your earliest possible convenience but no later than thirty (30) days from the date of this letter. Please forward a copy of the certificate to dphcontracts(cD-fresnocountyca.gov or mail the original to: County of Fresno, Department of Public Health P.O. Box 11867 Fresno, CA 93775 ATTN: Contracts Section — 6"' Floor If you have any questions, please contact me at (559) 600-7090. Sincerely, Roberta Bynum Senior Staff Analyst RB: Iw Promotion,preservation and protection of the community's health 1221 Fulton Street/P. O. Box 11867, Fresno,CA 93775 (559)600-3200 0 FAX(559)600-7687 The County of Fresno is an Equal Employment Opportunity Employer www.co.fresno.ca.us 0 www.fcdph.org \ ti Co County of Fresno o es6 o DEPARTMENT OF PUBLIC HEALTH ESQ David Luchini, Director Dr. Rais Vohra, Interim Health Officer July 15, 2022 Erica Galvez Chief Operating Officer Manifest MedEx 6001 Shellmound St., Suite 500 Emeryville, CA 94608 Agreement: 22-011 Dear Contractor, The County of Fresno, Department of Public Health has not received current verification of your insurance requirements in accordance with the "Insurance" Section of the Agreement between the County of Fresno and your agency. Please send us an original insurance certificate(s) verifying that your insurance is in compliance for the current period of the Agreement at your earliest possible convenience but no later than thirty (30) days from the date of this letter. Please forward a copy of the certificate to dphcontracts(cDfresnocountyca.gov or mail the original to: County of Fresno, Department of Public Health P.O. Box 11867 Fresno, CA 93775 ATTN: Contracts Section — 6th Floor If you have any questions, please contact me at (559) 600-7090. Sincerely, Roberta Bynum Senior Staff Analyst RB: Iw Promotion,preservation and protection of the community's health 1221 Fulton Street/P.0. Box 11867, Fresno,CA 93775 (559)600-3200 0 FAX(559)600-7687 The County of Fresno is an Equal Employment Opportunity Employer www.co.fresno.ca.us 0 www.fcdph.org coU� County of Fresno o� s o DEPARTMENT OF PUBLIC HEALTH �uE David Luchini, Director Dr. Rais Vohra, Interim Health Officer April 18, 2022 Erica Galvez Chief Operating Officer Manifest MedEx 6001 Shellmound St., Suite 500 Emeryville, CA 94608 Agreement: 22-011 Dear Contractor, The County of Fresno, Department of Public Health has not received current verification of your insurance requirements in accordance with the "Insurance" Section of the Agreement between the County of Fresno and your agency. Please send us an original insurance certificate(s) verifying that your insurance is in compliance for the current period of the Agreement at your earliest possible convenience but no later than thirty (30) days from the date of this letter. Please forward a copy of the certificate to dphcontracts(a�-fresnocountyca.gov or mail the original to: County of Fresno, Department of Public Health P.O. Box 11867 Fresno, CA 93775 ATTN: Contracts Section —6th Floor If you have any questions, please contact me at (559) 600-7090. cerely, Roberta Bynum Senior Staff Analyst RB: Iw Promotion,preservation and protection of the community's health 1221 Fulton Street/P.O. Box 11867, Fresno,CA 93775 (559)600-3200 0 FAX(559)600-7687 The County of Fresno is an Equal Employment Opportunity Employer www.co.fresno.ca.us 0 www.fcdph.org