HomeMy WebLinkAboutINTER-DEPT DPH PWP and Internal Services-Reconstruction Improvements fo the Brix-Mercer Complex Basement_A-24-588.pdf COtj County of Fresno Hall of Records, Room 301
2281 Tulare Street
Fresno,California
601 Board of Supervisors 93721-2198
O� 1$56 0 Telephone: (559)600-3529
FRV,t' Minute Order Toll Free: 1-800-742-1011
www.fresnocountyca.gov
November 5, 2024
Present: 5- Supervisor Steve Brandau, Chairman Nathan Magsig,Vice Chairman Buddy Mendes,
Supervisor Brian Pacheco, and Supervisor Sal Quintero
Agenda No. 60. Public Health File ID: 24-1213
Re: Approve and authorize the Chairman to execute retroactive Interdepartmental Agreement between
County Departments of Public Health, Public Works and Planning, and Internal Services Obligating$3
million in American Rescue Plan Act State Local Fiscal Recovery Funds and$7.4 million in Public
Health Realignment funds and other resources to fund reconstruction improvements to the Brix-Mercer
Complex Basement to be carried out by the Department of Public Health in coordination with Public
Works and Planning and Internal Services($10,400,000)
APPROVED AS RECOMMENDED
Ayes: 5- Brandau, Magsig, Mendes, Pacheco, and Quintero
Agreement No. 24-588
County of Fresno Page 63
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Board Agenda Item 60
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FRE`'�
DATE: November 5, 2024
TO: Board of Supervisors
SUBMITTED BY: David Luchini, RN, PHN, Director, Department of Public Health
Steven E. White, Director, Department of Public Works and Planning
Edward Hill, Interim Director, Internal Services Department/Chief Information Officer
SUBJECT: Interdepartmental Agreement, American Rescue Plan Act- State Local Fiscal
Recovery Funds, Obligation of Funds
RECOMMENDED ACTION(S):
Approve and authorize the Chairman to execute retroactive Interdepartmental Agreement between
County Departments of Public Health, Public Works and Planning, and Internal Services Obligating
$3 million in American Rescue Plan Act State Local Fiscal Recovery Funds and $7.4 million in Public
Health Realignment funds and other resources to fund reconstruction improvements to the
Brix-Mercer Complex Basement to be carried out by the Department of Public Health in
coordination with Public Works and Planning and Internal Services ($10,400,000).
Approval of the recommended action will authorize the Chairman to execute the Interdepartmental
Agreement(Agreement) between the County departments of Public Health (DPH), Public Works and
Planning (PWP), and Internal Services (ISD)to complete the Improvements to the Brix-Mercer Complex
Basement(Program). The recommended Agreement will establish provisions for the departments' use of
American Rescue Plan Act- State Local Fiscal Recovery Funds (ARPA-SLFRF)and Public Health
Realignment Funds, set forth a scope of work and deliverables, and will memorialize each department's
responsibility to complete the Program. Approval of the Agreement will obligate $3 million in ARPA-SLFRF in
support of the Program through an Interagency Agreement, as permitted under the United States
Department of the Treasury's (Treasury) Obligation Interim Final Rule (Obligation IFR). DPH will use an
additional $7.4 million from Public Health Realignment and other resources to fully fund the Program. This
item pertains to a location in District Three.
ALTERNATIVE ACTION(S):
Your Board may choose not to accept the recommended action, in which case the $3 million in
ARPA-SLFRF allocated to the Program will not meet Treasury's definition of an obligation; DPH would not be
able to complete the procurement process and award the project to a contractor before the Treasury's
obligation deadline of December 31, 2024. In that event, most likely, the ARPA-SLFRF funds committed for
this project will be required to be returned to the U.S. Treasury.
RETROACTIVE AGREEMENT:
The proposed Interdepartmental Agreement is retroactive to August 9, 2022 to correspond with the Board's
initial approval of the project. The Department has been working with the County's Insurance company in
negotiating a reasonable settlement due to the flooding that destroyed the basement at the Brix-Mercer
Complex. Methodology and costs are being finalized and thus the opportunity for another source of funding
County of Fresno page 1 File Number.24-1213
File Number:24-1213
to support the full buildout of the Brix-Mercer Complex Basement.
FISCAL IMPACT:
Approval of the recommended action will result in no increase in Net County Cost. The Program is included
in the FY 2024-25 Approved Budget for Auditor-Controller/Treasurer-Tax Collector Org. 1033- Disaster
Claiming, Fund 0026, Subclass 91021, Account 7910; and DPH's Org. 56201500, Fund 0001, Subclass
10000 Account 8150.
DISCUSSION:
The Treasury's ARPA-SLFRF performance period for the use of SLFRF began March 3, 2021, and ends on
December 31, 2026. The 2022 Final Rule states that recipients, such as the County, must return any funds
to the Treasury which are not obligated by December 31, 2024, and any funds not expended to cover such
obligations by December 31, 2026. The Treasury's Title 31, Code of Federal Regulations, Part 35
Coronavirus SLFRF establishes the framework for determining the types of programs and services that are
eligible under the ARPA-SLFRF program.
On November 20, 2023, the Treasury published the Obligation IFR, which amended the definition of
"obligations"with respect to the ARPA-SLFRF program. Treasury clarified that the obligation deadline
applies to the recipients of ARPA, and a cost is considered to have been incurred once a recipient enters
into a subaward, contract, or similar transaction that requires payment.
On March 29, 2024, Treasury published additional guidance in Section 17 of the ARPA-SLFRF frequently
asked questions (FAQs)which clarified that recipients could meet the obligation requirement through
interagency agreements. The Treasury's FAQ 17.6 provides six conditions, of which an interagency
agreement must satisfy a minimum four conditions, to qualify as an obligation. As long as the interagency
agreement satisfies a minimum of four conditions, it constitutes a "transaction requiring payment"similar to
a contract or subaward and is therefore an obligation for purposes of the SLFRF rule. To meet the obligation
definition, the interagency agreement must satisfy one of the following conditions:
A. 1. It imposes conditions on the use of funds by the agency, department, or part of government
receiving funds to carry out the program;
A. 2. It governs the provision of funds from one agency, department, or part of government to
another to carry out an eligible use of SLFRF funds; or
A. 3. It governs the procurement of goods or services by one agency, department, or part of
government from another.
And the interagency agreement must also satisfy each of the following conditions:
B. 1. It sets forth specific requirements, such as a scope of work and project deliverables;
B. 2. It is signed by the parties to the agreement, or otherwise evidences that each party has
assented to the agreement; and
B. 3. It does not disclaim any binding effect or state that it does not create rights or obligations.
The recommended Agreement satisfies four conditions described in FAQ 17.6, which are summarized in
the following section of this report.
BACKGROUND:
DPH has been without a functioning basement since October 17, 2018, when a City of Fresno water main
broke outside the Brix-Mercer Complex on the west side of the building that caused extensive water
damage. The Brix-Mercer Complex is approximately 141,000 square feet, with between 300-400 DPH
employees who perform office work, specialty clinic operations, as well as other duties that promote the
health and well-being of the community. The Brix-Mercer Complex basement was flooded by approximately
County of Fresno Page 2 File Number.24-1213
File Number:24-1213
7-10 feet of water, which submerged the mechanical, public health laboratory equipment, and backup EMS
systems in the building, rendering them inoperable.
In June 2019, the DPH was able to reoccupy the first through sixth floors, however the basement is still
unusable. DPH began the process of relocation and reconstruction of a Public Health Laboratory, now
located at 4525 E. Hamilton Ave. This relocation and reconstruction was a high priority, as the County and
the DPH entered the COVID-19 pandemic and testing capabilities were needed.
DPH was able to prepare an architectural rendering of the Brix-Mercer Complex basement reconstruction in
December 2021 as the COVID-19 pandemic was winding down and completion of their operations in the
2020 Creek Fire response. DPH, in conjunction with County Risk Management, entered negotiations for an
insurance settlement to satisfy the reconstruction costs for the basement. These negotiations have been
ongoing and continue currently.
DPH has decided to move forward with the reconstruction while negotiating continues and has agreed to
utilize Public Health Realignment funds in conjunction with the SLFRF funding to commence construction.
Any funds received from the insurance settlement will be used to offset Realignment funds allocated for the
project.
A.2. Governs provision of funds from one agency, department,to carry out the Program.
DPH, in coordination with PWP and ISD-Facilities seeks to improve the Brix-Mercer Complex basement to
reinstate functionality and operations. The recommended Agreement will memorialize each department's
responsibilities for the completion of the Program.
DPH is responsible for securing funding, including ARPA-SLFRF, accounting for expenses, and managing
the completion of the Program, in cooperation with the PWP and ISD-Facilities departments. DPH shall
make the Brix-Mercer Complex basement available to PWP and ISD-Facilities throughout the term of the
recommended Agreement.
PWP will help DPH by working with the Program architect and engineer to finalize the design and plans for
the Program. PWP will provide construction management, and ensure all changes made to design and
as-builts are approved by ISD and DPH prior to implementation. In exchange for PWP services, DPH will
reimburse PWP for expenditures consisting of, but not limited to personnel, contractor, materials, and
related expenditures that help improve the Brix-Mercer Complex basement.
ISD-Facilities has assisted DPH with the initial phase to demolish the basement area. Demolition of the
basement area commenced on May 28, 2024, and reached substantial completion on August 26, 2024.
ISD-Facilities will assist DPH to retain job order contractors, oversee contractor assignments, structural
permitting, assess facility conditions and improvements, and assist with reporting contracted jobs via
electronic Gordian software for prevailing wage. In exchange for ISD-Facilities services, DPH will reimburse
ISD-Facilities for expenditures consisting of, but not limited to personnel, contractor, materials, and related
expenditures that help improve the Brix-Mercer Complex basement.
B.1. Sets forth a scope of work and project deliverables.
The recommended Agreement will assign DPH responsible to use ARPA-SLFRF funding to fund
improvements to the DPH's main base of operations basement area, which will support the development of
the County workforce in all service areas of the DPH with training space, conference rooms, and additional
storage for DPH programs, while still having the capacity for storing large assets, or larger inventory to
respond accordingly during an epidemic or another pandemic.
Additionally, the basement improvements will be made available to and shared with other County
County of Fresno Page 3 File Number.24-1213
File Number:24-1213
departments, community-based organizations, and the community to conduct community meetings, health
education forums, and health trainings.
The recommended Agreement contains a scope that is organized in the following tasks:
Task 1: Finalize Project design -this includes approval by all Departments subject to this Interdepartmental
Agreement, to comply with and finalize approvals with other outside agencies (i.e. Fire Department, etc.)to
issue permits required for construction.
Task 2: Submit Project for Construction Bids-this includes the entirety of the procurement process from
Request for Quotation, submittal of bids, bid review, bid selection, and Notice to Proceed. The Departments
agree that the Notice to Proceed will be issued no later than first quarter of 2025 and commit to fully expend
funding provided by American Rescue Plan Act-State and Local Fiscal Recovery Fund (ARPA-SLFRF) by
no later than June 30, 2026.
Task 3: Management of Project and Project Alternatives-this includes management of the ongoing projects
and alternatives outlined in the event of an increase or decrease of funding expenditure mentioned in the
Interdepartmental Agreement.
Task 4: Project Completion -this includes working toward the completion of the project by no later than June
30, 2027.
B.2. The Agreement is signed by the parties.
The recommended Agreement has been signed by the Directors of the participating departments. Your
Board's approval will approve and ratify the departments' responsibilities and commitment to complete the
Program.
B.3. Does not disclaim binding effect or state that it does not create rights of obligations.
The recommended Agreement does not disclaim any department's commitment to complete the Program.
Further, if approved, the recommended Agreement will be approved by your Board at a regularly scheduled
public meeting. This demonstrates that the recommended Agreement intends to constitute binding
obligations for each of the participating departments.
REFERENCE MATERIAL:
BAI #47, August 9, 2022
BAI #3, February 1, 2022
BAI #38.1, November 6, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk- Interdepartmental Agreement
CAO ANALYST:
George Uc
County of Fresno Page 4 File Number.24-1213
Agreement No. 24-588
1 INTERDEPARTMENTAL AGREEMENT
2 THIS INTERDEPARTMENTAL AGREEMENT("Interdepartmental Agreement")is dated
3 November 5, 2024 , between the COUNTY OF FRESNO, DEPARTMENT OF PUBLIC HEALTH
4 ("DPH"),the COUNTY OF FRESNO, DEPARTMENT OF PUBLIC WORKS AND PLANNING("PWP"),
5 and the COUNTY OF FRESNO, INTERNAL SERVICES DEPARTMENT("ISD"), collectively hereinafter
6 referred to as"DEPARTMENTS", and ratified by the COUNTY OF FRESNO ("COUNTY")
7 W ITNESSETH:
8 WHEREAS, the American Rescue Plan Act of 2021 ("ARPA") provided the County
9 approximately$194 million in Coronavirus State and Local Recovery Fund ("SLFRF")for various eligible
10 uses, outlined in the Interim Final Rule, Final Rule, 2023 Interim Final Rule, and the Obligation Interim
11 Final Rule, (collectively, "ARPA funding");
12 WHEREAS, the County has approved an expenditure plan which sets funding
13 appropriations for 81 major programs or projects(collectively,"Program"),which are scheduled to be
14 funded either in whole in part by the County's ARPA funding;
15 WHEREAS, the County Administrative Office("GAO")oversees the County's ARPA
16 expenditure plan, coordinates with department directors to monitor Program implementation,and
17 monitors ARPA spending for the County;
18 WHEREAS, COUNTY owns the facility used by the DPH, located at 1221 Fulton Street,
19 Fresno, CA 93721, which consists of two buildings, the Brix Building, a six-story office building with
20 basement and mezzanine floors constructed in 1922, and the Mercer Building, a three-story office
21 building with basement constructed in 1957; and
22 WHEREAS, the Brix Building basement has a total square footage of 15,015 square feet,
23 and the Mercer Building basement has a total square footage of 10,995 square feet; and
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24 WHEREAS, on October 17, 2018, the Brix and Mercer Building basements were
25 inundated by flood waters emanating from a ruptured water line, which caused a complete loss of
26 function and use of both basements, and
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1 WHEREAS, the COVO-19pmndemic resulted in negative health impacts hl the public,
2 and making investment to improve the Brix and Mercer Facilities ensures that DpH can continue to
3 provide essential services as COV|U-1D infections continue in Fresno County; and
4 VVHEFlE4S. on August G' 2022. the County Board of Supervisors approved
5 $3,000.000.00 in ARpA funding for DPH to implement the "Rebuilding the Brix-Mercer Beaenoanf' '
6 Program, which will rebuild the basements in both the Brix and the Mercer buildings (the "Basement
7 Rebuild"or"Prognsmn"); and
8 WHEREAS, [>PH, in coordination with PVVPand |GQ, seeks to implement and complete
9 the Basement Rebuild to reinstate functionality and use of these areas; and
10 WHEREAS, the DEPARTMENTS have agreed to create this Interdepartmental
11 Agreement to memorialize their acUviUes, actions, and responsibilities for the implementation and
12 completion uf the Program.
13 NOW,THEREFORE, in consideration cf their mutual covenants and conditions,the
14 parties agree aofollows:
15 1, DEPARTMENT RESPONSIBILITIES AND SCOPE OF WORK:
16 DPH, in coordination with PWP and ISD, shall implement the Program, as described in Exhibit A, Scope
17 of Work,which ie attached and provide for a Notice ho Proceed toPVVP.
18 2.
19 A. This Interdepartmental Agreement shall become effective retroactive to August 9.
20 2022 ("Effective Oate"), and shall terminate on the 30th day ofJune 2027' unless
� 21 terminated earlier in accordance with this Agreement.
22 B. ARP* T7mofine. U.S. Department of the Treasury ("Treasury") nuqu|eyo ARPA-
23 GLFRF recpients, such ea the County, to return funds not expended by December
24 31, 2028. All ARPA-SLFRF utilized in the Program shall be expended by or before
} 25 December 31. 2020. To ensure the DEPARTMENTS can fully expend ARPA-BLFRF
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28 ahead of the Treasury's deadline, the DEPARTMENTS agree to track and request
) 27 reimbursement payments from the ARPA program on a 30-day basis, and in a timely
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. 28 manner.
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1 3. PROCUREMENT REgUIREMENTS
2 A. The DEPARTMENTS shall comply with all procurement requirements specified in the
3 Title 2 of the Code of Federal Regulations (the "Uniform Guidance]. |nn|Ud|ng. but
4 not limited to, 2CFR Part 2OO.317 at. seq.
5 4. TIMELINE, FINANCIAL,AND PERFORMANCE REQUIREMENTS
8 A. Fr000nnn Timeline. U.S. Department of the Treasury ("Tmseeurv" requires ARPA'
7 SLFRF nauip|enta, such aa the County, to return funds not expended by December
8 31, 2026. To ensure DPH man h|Uy expend ARPA-SLFRF ahead of the Treasury's
B deadline, DPH agrees to request ARPApayments on m 30'deybeoio. and in n bmnek/
10 manner.
11 B. Expenditures. DPH egnams that all Pnognmm'na|otad expenditures shall comply with
12 requirements set forth in the Uniform Guidance, 2 CFR Part 200. Uniform
13 Administrative Requinaments, Cost Phno\p|aa, and Audit Requirement for Federal
14 Awards.
15 C. Budget. DPH agrees that all expenditures will be in accordance with the approved
16 budget for the bamn of this Agnaerngmt, as shown in Exhibit A, which is attached and
17 incorporated bv this reference.
18 D. Payment Requests. DPH aQnaea to submit monthly deinns to request payments from
19 the ARPA-GLFRF program by the 1Om day cf each month (every 3O-days)bJ the CAl]
20 program email: .
21 [}PH agrees to reimburse PWP and |GO in monthly ammano, upon processing of
22 billing. DPH shall prepare automated jounlo|a through the Pemp|mSVft Financial
23 System to bill for all hours wmrbad, materials used and contracted services in relation
24 to service performed. Peop|eSoftjourna|n will be processed on or about the middle of
i 25 each month beginning April 2022 and each month thereafter through the term of this
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/ 26 Agreement.
� 27 E. Responsiveness. TO ensure compliance with Federal and State regulations, CAO
` 28 and/or County Auditor Controller—Treasurer Tau Co|ectoro ("ACTTC~) office may
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1 require additional supporting documentation molaritficaUon of claimed .
2 OPH agrees to respond in writing within five (5) business days to avoid delays.
3 disallowable expenditures, or partial payments.
4 F. Reporting. DPH agrees toprovide supporting documents and corresponding reports
5 as requested by the CAO. County Auditor Controller—Treasurer Tax CuUeotor'e
0 (^ACTTC") ¢fHce, or Treasury to meet any reporting deadlines. DPH shall adhere to
7 the instructions and format, including specific forms, required for ARPA funding.
8 G. Release of Funds and Compliance. DPH agrees that maintaining compliance with all
8 ARP/-GLFRF requirements is necessary for authorization of funds to be released
10 from theARpA'SLFRF account. If payment discrepancy arises, [}PH agrees hofind
11 e resolution in a Unnm|y manner that complies with the terms and conditions of the
12 ARPA-8LFRFproQoam.
13 H. Records, OPH. |SD. and PVVP shall assume responsibility for maintaining detailed
14 records to support its invoices to CAO and ACTTC, for services provided under this
15 Interdepartmental Agreement. }SO and PVVP shall retain all records for aminimum of
16 fima (6) years following the expiration of this Agreement. In the event of any
17 outstanding State mf California or Federal audits orexceodons. |GD and PVVPagree
18 to individually retain their records until such audits and exceptions are fina|bad.
19 5.
20 Any party may terminate this Agreement by providing the other parties written notification priorto
21 termination. Upon hamn|nat|on' the parties agree that all reports and supporting documentation required
22 for services rendered pursuant to this Agreement shall be provided to CAO, ACTTC, or the Treasury.
23 6,
24 In consideration of the services provided pursuant to the terms and conditions of this
� 25 Interdepartmental Agreement, DPH agrees topay PVVP and/or|SD and PVVP and/or!S[J agree bo
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� 26 receive compensation for services provided pursuant to Exhibit A,"Scope of Work,"in accordance with
' 27 the budget identified in the capital projects formidentifiedinExhibitB. °DepartmentCaphm| Pnoject
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� 28 Funding Form,"attached and incorporated by this reference, and made part of this Interdepartmental
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1 Agreement. In no event shall compensation paid for services performed under this Interdepartmental
2 Agreement exceed Ten Million, Four Hundred Thousand Dollars($10,400,000.00)during the term of
3 this Interdepartmental Agreement,for estimated construcUon costs only.
4 Payments shall be made marrears for services provided during the preceding 30uays.
G PWP andlor{8O will invoice DPH within 30 days for expenses incurred therein and PWP and/or ISDwill
6 be paid within the terms of3O days from DPH's receipt\o review and approve PVVF'm and/or|SO'n
7 invoices and supporting documentation.
G 7' INVOICING:
9 PWP and ISD shall each prepare a monthly invoice with supporting documentation for
10 services rendered under the terms and conditions of this Interdepartmental Agreement.The
11 reimbursement request shall itemize total expenditures incurred by PWP and/or ISD, including staff
12 salaries, benefits, supplies, contractor services and labor,and equipment necessary for Program
13 completion. Supporting documentation as described herein shall be included. DPH shall prepare
14 reimbursement journals to PWP and ISD once invoice, supporting documentation, and contractor pay
15 applications are reviewed, which shall be approved within 30 days from the date of invoice submittal.All
18 reimbursements shall be subject to County, State of California, and Federal audits.
17 All supporting documentation for ISD charges covered under this Agreement shall be
18 posted to the|8C>billing intnanod site for reference and use byDPH. The |8D billing intranatsite
19 itemizes all expenditures incurred by ISD including labor, supplies, and direct chargebacks related to
20 contracted services.
21 The DEPARTMENTS will ensure compliance with Federal and State regulations, and the
22 CAO and/or County Auditor Controller—Treasurer Tax Collector's("ACTTC")office may require
23 additional supporting documentation or clarification of claimed expenditu res,for the ARPA funding.The
24 DEPARTMENTS agree ho respond inwhdng within five(5)business days to avoid delays, disallowable
25 expenditures, or partial payments.
� 26 8.
� 27 DPH may submit a written request to CAO asking for a budget reallocation of the ARPA funding.
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� 28 The request must be reasonably within the approved scope ofwork for the (s). shall include an
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1 explanation for why the Program(s) budget reallocation is needed, and shall be provided to CAO at least
2 ninety (90) days prior to the expiration date of this Agreement. The request must include all required
3 documentation to justify the need for a reallocation. DPH may not expend the ARPA funding under a
4 reallocated Program(s) budget until DPH receives written approval from either the CAO or County Board
5 of Supervisors, as applicable. Any additional funds or other modifications may be added to this
6 Agreement by written Amendment setting forth the modifications or amendments signed by the parties
7 and approved by the Board of Supervisors, if applicable.
8 9. CONFIDENTIALITY:
S All services performed by DEPARTMENTS under this Interdepartmental Agreement shall
10 strictly comply with all applicable Federal, State, and/or local laws and regulations relating to
11
12 10. NON-ASSIGNMENT:
13 No Department shall assign, transfer,or subcontract this Interdepartmental Agreement
14 nor their rights or duties under this Interdepartmental Agreement without the prior written consent of the
15 other DEPARTMENTS.
10 11~ RECORDS:i
17 PWP and ISD shall each assume responsibility for maintaining detailed records to
! 18 support their invoices for services provided under this Interdepartmental Agreement. PVVP and |SO.
19 individually,shall at any time during business hours, and as often as DPH may deem necessary, make
20 available to DPH for examination all its records and data with respect to the matters covered by this
21 interdepartmental agreement. PWP and ISD, individually,shall, upon the request by DPH, permit DPH
22 to audit and inspect all such records and data necessary to ensure PWP's andlor ISD's compliance with
23 the terms of this Agreement.
24 PVVP and |GO shall provide OPH with access to all records for audit purposes.
| 25 Furthermore, PVV9 and |8DshaU retain all records�nornininournof five (5)years foUowinQthe
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< 28 expiration of this Interdepartmental Agreement. |nthe event of any outstanding State of California or
27 Federal audits or exceptions, PVVP and |8Q agree individually to retain their records until such audits
/ 28 and exceptions are finalized.
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1 12.
2 During the performance of this Interdepartmental Agreement, DEPARTMENTS shall not
3 unlawfully discriminate against any employee or applicant for employment, or recipient ofoervicem'
4 because of race, re||Qion, ooior, national ohgin,anceatry, physical disability, medical condition, marital
5 status, age or gender, pursuant to all applicable State of California and Federal statutes and regulations.
6 13. :
7 The persons and their addresses having authority to give and receive notices under this
8 Interdepartmental Agreement include the following:
0 XSID OPH
StevenE.White, PE, PLS Edward Hill David Luchini. RN,PH0
10 Director of Public Works and Planning Interim Director ofInternal Director of Public Health
222O Tulare Street,GmFloor Samices/Ch|ef|nhonnation 1221 Fulton Street,GmFloor
11 Fresno, CA 93721 Officer Fresno, [A93721
333VV. Pontiac Way
12 Clovis, CA83612
13
14 Any oy the parties may change the notice information from time totime.
16 14. ENTIRE AGREEMENT:
18 This Agreement, including all Exhibits. constitutes the entire Interdepartmental
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17 Agreement between DPH' PVVP and |8O with respect bztheaubioctmederherenf, mndeupemedoea||
18 previous agreements, negotiations, proposals, commitments,writings, advertisements, publications,and
19 understandings of any nature whatsoever unless expressly included in this Interdepartmental
20
Agreement.
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1 28 [SIGNATURE PAGE
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I IN WITNESS WHEREOF,the DEPARTMENTS have executed this Interdepartmental Agreement
2 as of the day and year first hereinabove written.
3
4 COUNTY OF FRESNO COUNTY OF FRESNO
DEPARTMENT OF PUBLIC HEALTH
6
7 David Luchini;Director o ublic Health Nathan Magsig, Chairman of the Board
8 j of Supervisors of the County of Fresno
9 COUNTY OF SNO ATTEST:
INTERNAL SERVICES DEPARTM Bernice E. Seidel
10 Clerk of the Board of Supervisors
:1 - County of Fresno, State of California
11 By:
12 Edward Hill, Interim Directo nternal Deputy
Services/Chief Information Officer
13
14 COUNTY OF FRESNO
DEPARTMENT OF PUB WORKS
15 AND PLANNING //
16 f
17 /
Steven E.Whf e, Director of Public Works
18 and Planning
19
20
FOR ACCOUNTING USE ONLY:
21
ORG:56201500
22
I Account: 8150
23
Program:91760
24
25
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1 Exhibit A
2 Scope of Work
3 The Department of Public Health (DPH) experienced a flood in 2018 that destroyed the
4 basement area Pfthe Bix and Mercer Buildings. This Program will deliver a newly redesigned basement
5 at the Brix-Mercer Facility which will support the development of the County workforce in all service
G araaa, ebznage, training opaoea, and conference rooms. The basement design will include additional
7 space and storage for OPH prognoma, while o0U having the capacity for storing large assets, or larger
8 inventory to respond accordingly to public health emergencies. The County's response to COVID-19 in
9 2020 highlighted the importance of sufficient space for both surge staffing for emergency supplies and
10 prophylaxis received through State or Federal agencies. The basement improvements, as envisioned,
11 will be made available for use by other County Deperbnante, community-based opgonizaUonn, and the
12 public to conduct community meetings, health education forums, and health trainings.
13 The Program will include expenditures consisting of, but not limited to, build out the Architectural,
14 Mechanical, Stuuutura|, Fire SphnNer, Plumbing, H\A\C. and Electrical to provide multipurpose and
15 functional areas in the Brix-Mercer Basements. All Departments are required to comply with applicable
16 current laws and regulations related to pre-construction and construction activities and services.
17 Under this Scope mfWork, the architect mfrecord, Muratore Associates will provide professional
18 design services.The Departments will provide all other work as required by the below tasks.
18 The Scope is organized into the following tasks:
� 20 * Finalize Project design — this includes approval by all Departments subject to this
21 Interdepartmental Agreement, to comply with and finalize approvals with other outside agencies
22 (i.m. Fire Department, etcJto issue permits required for construction.
23 T§shL2:� Submit Project for Construction Bids — this includes the enbmety of the procurement
24 process from Request for Quotation, submittal ofbids, bid nmview, bid selection, and Notice to
25 Proceed. The Departments agree that the Notice to Proceed will be issued no later than fimd
26 quarter of2O25 and commit to fully expend funding provided by Amnehoan Rescue Plan Act —
� 27 State and Local Fiscal Recovery Fund (ARPA'BLFRF>byno later than June 3O, 2O28.
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i m Task 3: Management of Project and Project Alternatives — this includes management of the
2 ongoing projects and mltennetkaan outlined in the event of an increase or decrease of funding
3 expenditure mentioned iD the Interdepartmental Agreement.
4 0 Project Completion — this includes working toward the oqmnp|mbon of the project by no
5 later than June 3O. 2D2T.
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The Departmental Responsibilities are aofollows:
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DPH
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A. DPH shall make the basements uf the Brix and Mercer Buildings available topVVP
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and |GO.
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B. OPH has allocated an initial sum cf ten million,four hundred thousand dollars
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($1O.4O0,O0D.OD)\m fund basement improvements and provide a Notice boProceed
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to ISD/PWP. ARPA funding at three million dollars($3,000,000.00)is authorized
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from the Board of Supervisors for this project. The remaining seven million four
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hundred thousand dollars/$7.4OO,OOO.8U\will be provided from DPHlocal
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resources.
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C. DPH shall provide pVVP. and the County Administrative Offine(CAJ)with e copy of
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the Department Capital Project Fund|ngFonn. mUmuhedanEnhibitB.
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O. DPH will utilize the ARPA-SLFRF for the incurred costs of demolition, architectural
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consultation, and to pay expenditures consisting of, but not limited to, build out the
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An:hibyobunm|, Mechanical, Structural, Fire Sprinkler, p|urnbinQ. H\V\C. and
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Electrical.
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ISD
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A. |GD provided demolition of the Basement Rebuild which commenced on May1.
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! 2024, and completed on August 26, 2024.The total cost of two hundred sixty-six
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� thousand, six hundred W-six and 36/100 dollars($266,656.36)has been or shall
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� be paid with ARPA-SLFRF for costs associated with demolition, change orders,
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1 project management, and architectural consultation related to this portion of the
2 Basement Rebuild.
3 B. IS[)ujU provideand make available all necessary information related hoadditional
4 facility improvements(Mechanical, HVAC, Plumbing, Electrical, Security)that need
5 iobe incorporated into the rebuilding of the basements of the Brix and Mercer
G Buildings.
7 C. |SD will provide for ongoing maintenance and repair in accordance with|SD's
8 standard practices.
9 O. |SO will provide itemized cost breakdowns for services and expenses including
10 billable time for staff,design, pre-construction, construction, and closeout of the
I project.
12 E. ISD will have a maximum of two hundred seventeen thousand, one hundred dollars
13 ($217,100.00)allocated from the total sum of ten million,four hundred thousand
14 dollars($10,400,000.00)for the program management, operations submittals,fire
15 suppression contractor coordination, and consultation on ongoing operations and
16 equipment maintenance.
17 PWP
18 A. PVVP will work with the architect of record bm finalize additions and changes
' 19 requested by|GD and/or DPH.
20 B. FWP will ensure that all changes made to design and as+buiKm are approved bv
21 OPH prior toimplementation.
22 C. PWP will provide itemized cost breakdowns for services and expenses including
23 billable time for staff,design, pre-construction, construction,and closeout of the
24 project. PVVP's contractors bid package will be itemized tonote materials utilized,
26 and labor costs.
} 28 O. PVVP will have e maximum oY six hundred fifty thousand dollars($85O.0OU.0O)
27 allocated from the total sum of ten million,four hundred thousand dollars
� 28 $1O.4U0'ODO.00 for project managemartendconstruct(onovmnsiQht.
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I E. PWP shall utilize Npto$2,733.34304ofDPH'sARPA-SLFRF allocation for the
u construction ofthe Basement Rebuild.These construction costs shall include, but
3 are not limited to, work in the areas of Architectural, Mechanical, Structural, Fire
4 Sprinkler, Plumbing, HVAC, and Electrical to deliver a newly redesigned basement
o at the Brix-Mercer Facility which will support the development of the County
6 work-force in all service anaea, stonage,training spaces, and conference rooms.
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1 Exhibit B
2 Department Capital Project Funding Form
3 Project Information
Date: 6/13/2024
1+ Department: Department of Public Health
5 Program: Public Health
Project Name: Brix-Mercer Basement Rebuilding Project
6 Project Manager: (DIPH)James Sponsler
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8 Budget Details
Total Funding Available: $10,900,000
9 Funding sources: $3,000,000 from ARPA, $7,900,000 from Public
Health Realignment and local resources to reach
10 an estimated sum of$10,900,000.
11 % of State/Federal: 28% Federal ARPA, 72% State Realignment
12 % NCC: $0.00
Estimated Construction costs: $10,400,000
13 Estimated Furniture Fixture&Equipment $500,000
Costs:
14 Estimated Relocation Costs: $0.00
15 Estimated Maintenance Costs: $110,542.50 annually
Accounting string,
16 Org: 56201500
Account: 8150
17 Fund: 0001
18 Subclass: 10000
Program: 91760
19 Funding RestricUons: MOU must be ready by 12/31/2024 for ARPA
20 Maintenance Funding Plan: Funding plan will be included in annual ongoing
building maintenance costs for the Brix-Mercer
21 Building.
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