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HomeMy WebLinkAboutAgreement A-24-577 Interdepartmental Agreement.pdf Agreement No. 24-577 1 INTERDEPARTMENTAL AGREEMENT 2 BETWEEN 3 COUNTY OF FRESNO, COUNTY ADMINISTRATIVE OFFICE, 4 COUNTY OF FRESNO, DEPARTMENT OF PUBLIC WORKS AND PLANNING, 5 AND 6 COUNTY OF FRESNO, INTERNAL SERVICES DEPARTMENT 7 8 This Interdepartmental Agreement("Agreement") is entered on the 5t" day of November 9 2024, by and between the County of Fresno ("County") County Administrative Office ("CAO"), 10 County Department of Public Works and Planning ("PWP"), and County Internal Services 11 Department ("ISD"). 12 Recitals 13 WHEREAS, the American Rescue Plan Act of 2021 ("ARPA") provided the County 14 approximately $194 million in Coronavirus State and Local Fiscal Recovery Funds ("SLFRF")for 15 various eligible uses, outlined in the Interim Final Rule, Final Rule, 2023 Interim Final Rule, and 16 the Obligation Interim Final Rule, (collectively, "ARPA funding"); 17 WHEREAS, the County has approved an expenditure plan that sets funding 18 appropriations for 81 major programs or projects, which are scheduled to be funded either in 19 whole or in part by the County's ARPA funding; 20 WHEREAS, the County Administrative Office ("CAO") oversees the County's ARPA 21 expenditure plan, coordinates with department directors to monitor program implementation, and 22 monitors ARPA spending for the County; 23 WHEREAS, the ISD received approval from the Board of Supervisors for ARPA-SLFRF 24 appropriations to fund the implementation of Heating Ventilation Air Conditioning (HVAC) 25 Improvements at certain essential County facilities (up to $6,000,000), Generator/Electrical 26 Improvements in Public Facilities (up to $1,100,000), Communication Improvements for Public 27 Services ($1,500,000), Improvements to Facilities Headquarters (up to $490,761), and HVAC 28 1 1 systems and electrical maintenance and repairs at downtown County public facilities ($1,610,422) 2 (collectively, "Program"); 3 WHEREAS, the ISD prepared Board agenda items for the initial scopes of work and 4 funding appropriations for each ISD program on April 19, 2022, May 3, 2022, October 10, 2023, 5 and June 18, 2024, which were all approved for ARPA-SLFRF funding by the County Board of 6 Supervisors; 7 WHEREAS, the Program is further described in Exhibits A though E, which are 8 incorporated by this reference; 9 WHEREAS, the CAO is the ARPA coordinator for the County, and is responsible for the 10 administration of the ARPA-SLFRF program in the County, and ensuring that each subrecipient 11 and department of the County receiving ARPA-SLFRF complies with the term of their award; 12 WHEREAS, PWP, ISD, and the CAO desire to enter this Agreement to memorialize the 13 Program's scope of work for SLFRF spending, methods to implement the individual programs, 14 establish timelines, and planned deliverables for each program; 15 WHEREAS, the PWP, ISD, and the CAO have agreed to enter into this Agreement to 16 impose conditions on the use of funds by ISD, and to govern the provision of ARPA-SLFRF funds; 17 WHEREAS, this Agreement shall memorialize each department's activities, actions, and 18 responsibilities for the implementation and completion of ISD's ARPA-SLFRF Program. 19 NOW, THEREFORE, in consideration of their mutual covenants and conditions, the 20 parties agree as follows: 21 1. SERVICES 22 A. CAO shall provide administrative support services to ISD including, but not limited to: 23 coordination of the Programs, agenda item processing, research on administrative 24 policies and practices, and ARPA support and resources in support of the Programs. CAO 25 shall also provide oversight over the Program, to ensure that ISD and PWP comply with 26 and fulfill all responsibilities and conditions imposed by this Agreement. 27 B. ISD shall be responsible to manage, report, and oversee the completion of the Program 28 described in Exhibits A through E. 2 1 C. PWP shall provide engineering and coordination services for the Communication 2 Improvements for Public Services Program, described in Exhibit C. 3 2. PURPOSE 4 A. The County Board of Supervisors approved up to $6,000,000 in ARPA-SLFRF to be used 5 by ISD for Heating Ventilation Air Conditioning (HVAC) Improvements at certain essential 6 County facilities (Exhibit A). 7 B. The County Board of Supervisors approved up to $1,100,000 in ARPA-SLFRF to be used 8 by ISD for Generator/Electrical Improvements in Public Facilities (Exhibit B). 9 C. The County Board of Supervisors approved up to $1,500,000 in ARPA-SLFRF to be used 10 by ISD for Communication Improvements for Public Services (Exhibit C). 11 D. The County Board of Supervisors approved up to $490,761 in ARPA-SLFRF to be used 12 by ISD for Improvements to Facilities Headquarters (Exhibit D). 13 E. The County Board of Supervisors approved up to $1,610,422 in ARPA-SLFRF to be used 14 by ISD for HVAC systems and electrical maintenance and repairs at downtown County 15 public facilities (Exhibit E). 16 F. This Agreement will impose conditions on the use of funds by ISD and govern the provision 17 of funds from ISD to PWP, as well as establish responsibilities and conditions for CAO, 18 ISD, and PWP to carry out the Program using ARPA-SLFRF funding, within the approved 19 scope of services and conditions. 20 3. SCOPES OF SERVICES AND CONDITIONS 21 A. ISD shall implement the Program, and report on milestones and deliverables, as described 22 in Exhibits A through E, which are attached and incorporated by this reference. 23 4. TERM 24 A. The term of this Agreement shall become effective retroactive to April 19, 2022, and end 25 on December 31, 2026, unless terminated earlier in accordance with this Agreement. 26 5. PROCUREMENT REQUIREMENTS 27 A. ISD and PWP shall comply with all procurement requirements specified in the Title 2 of 28 the Code of Federal Regulations (the "Uniform Guidance"), including, but not limited to, 2 3 I CFR Part 200.317 et. seq. 2 6. TIMELINE, FINANCIAL, AND PERFORMANCE REQUIREMENTS 3 A. Program Timeline. U.S. Department of the Treasury ("Treasury") requires ARPA-SLFRF 4 recipients, such as the County, to return funds not expended by December 31, 2026. To 5 ensure ISD can fully expend ARPA-SLFRF ahead of the Treasury's deadline, ISD agrees 6 to request ARPA payments on a 30-day basis, and in a timely manner. 7 B. Expenditures. ISD agrees that all Program-related expenditures shall comply with 8 requirements set forth in the Uniform Guidance, 2 CFR Part 200, Uniform Administrative 9 Requirements, Cost Principles, and Audit Requirement for Federal Awards. 10 C. Budget. ISD agrees that all expenditures will be in accordance with the approved budget 11 for the term of this Agreement, as shown in Exhibits A through E, which are attached and 12 incorporated by this reference. 13 D. Payment Requests. ISD agrees to submit monthly claims to request payments from the 14 ARPA-SLFRF program by the 101h day of each month (every 30-days)to the CAO program 15 email: ARPAPiresnocountyca.cov. 16 ISD agrees to reimburse PWP in monthly arrears, upon processing of billing. ISD shall 17 prepare automated journals through the PeopleSoft Financial System to bill for all hours 18 worked, materials used and contracted services in relation to service performed. 19 PeopleSoft journals will be processed on or about the middle of each month beginning 20 April 2022 and each month thereafter through the term of this Agreement. 21 E. Responsiveness. To ensure compliance with Federal and State regulations, CAO and/or 22 County Auditor Controller—Treasurer Tax Collector's ("ACTTC") office may require 23 additional supporting documentation or clarification of claimed expenditures. ISD agrees 24 to respond in writing within five (5) business days to avoid delays, disallowable 25 expenditures, or partial payments. 26 F. Reporting. ISD agrees to provide supporting documents and corresponding reports as 27 requested by the CAO, County Auditor Controller—Treasurer Tax Collector's ("ACTTC") 28 4 1 office, or Treasury to meet any reporting deadlines. ISD shall adhere to the instructions 2 and format, including specific forms, required for ARPA funding. 3 G. Release of Funds and Compliance. ISD agrees that maintaining compliance with all 4 ARPA-SLFRF requirements is necessary for authorization of funds to be released from 5 the ARPA-SLFRF account. If a payment discrepancy arises, ISD agrees to find a 6 resolution in a timely manner that complies with the terms and conditions of the ARPA- 7 SLFRF program. 8 H. Records: ISD and PWP shall assume responsibility for maintaining detailed records to 9 support its invoices to CAO and ACTTC, for services provided under this 10 Interdepartmental Agreement. ISD and PWP shall retain all records for a minimum of five 11 (5) years following the expiration of this Agreement. In the event of any outstanding State 12 of California or Federal audits or exceptions, ISD and PWP agree to individually retain 13 their records until such audits and exceptions are finalized. 14 7. TERMINATION 15 A. Termination.Any party may terminate this Agreement by providing the other parties written 16 notification prior to termination. Upon termination, the parties agree that all reports and 17 supporting documentation required for services rendered pursuant to this Agreement shall 18 be provided to CAO, ACTTC, or the Treasury. 19 8. NOTICES 20 A. Contact Information. The persons and their addresses having authority to give and receive 21 notices provided for or permitted under this Agreement include the following: 22 CAO: ISD: PWP: 23 ARPA- SLFRF Coordinator Director of Internal Director of Public Works and County of Fresno Services/CIO Planning 24 2281 Tulare Avenue, Room County of Fresno County of Fresno 304 333 W. Pontiac Way 2220 Tulare Street, 6th Floor 25 Fresno, Ca 93721 Clovis, Ca 93612 Fresno, CA 93721 ARPA@fresnocountyca.gov isdcontracts@fresnocountyca.gov stwhite@fresnocountyca.gov 26 (559) 600-1710 (559) 600-6200 (559) 324-2365 27 B. Change of Contact Information. Either party may change the information from time to time. 28 9. MODIFICATIONS AND AMENDMENTS 5 I A. ISD may submit a written request to CAO asking for a budget reallocation of the ARPA 2 funding. The request must be reasonably within the approved scope of work for the 3 Program(s), shall include an explanation for why the Program(s) budget reallocation is 4 needed, and shall be provided to CAO at least ninety(90) days prior to the expiration date 5 of this Agreement. The request must include all required documentation to justify the need 6 for a reallocation. ISD may not expend the ARPA funding under a reallocated Program(s) 7 budget until ISD receives written approval from either the CAO or County Board of 8 Supervisors, as applicable. Any additional funds or other modifications may be added to 9 this Agreement by written Amendment setting forth the modifications or amendments 10 signed by the parties and approved by the Board of Supervisors, if applicable. 11 10. ENTIRE AGREEMENT: 12 This Agreement, including all Exhibits, constitutes the entire Interdepartmental Agreement with 13 respect to the ARPA-SLFRF program and memorializes all previous program descriptions. 14 [SIGNATURE PAGE FOLLOWS] 15 16 17 18 19 20 21 22 23 24 25 26 27 28 6 I IN WITNESS WHEREOF, the parties hereto have caused this Inter-Departmental 2 Agreement to be executed, and affirmed by the County Board of Supervisors,as of the day and year 3 first hereinabove written. 4 5 County of Fresno County of Fresno County Administrative Office 7 Paul Nerland, County Administrative Nathan Magsig, Chairman of the Board of 8 Officer Supervisors of the County of Fresno 9 County of Fresno Attest: 10 Internal Serv' s Departmen Bernice E. Seidel ---�� Clerk of the Board of Supervisors 11 County of Fresno, State of California Edward Hill, Chief Operating icer, 12 Interim Director of Internal Services/Chief Information Officer By: - 13 Deputy 14 County of Fresno Department of Public ks and 15 Planning 16 17 Steven W i e, tteet©r--of—Public Works and Planning 18 19 20 21 22 23 FOR ACCOUNTING USE ONLY: 24 Fund: 1020/1045 25 Subclass: 10000 26 Org: 8905/8935 Account: 7295/7220 27 28 7 1 Exhibit A 2 HVAC Improvements at Certain Essential County facilities 3 Scope of Services and Conditions 4 The funds allocated for this project will fund the modernization of heating, ventilation, and 5 air conditioning (HVAC) units at certain essential County facilities serving the public that include, 6 but are not limited to: up to 15 Fresno County public libraries, the Plaza, the Hall of Records, 7 Juvenile Justice Campus (JJC), and other similar public facilities. 8 This Program would permit the ISD to prepare facility condition assessments, purchase, 9 install, and make necessary ventilation improvements to address major capital investment needs, 10 and replace existing HVAC systems. This Program will improve the effectiveness of 11 indoor/outdoor air exchange and improve air-quality and ventilation systems in congregate areas 12 for employees and for the visitors of those public facilities. Efficient HVAC units, along with other 13 preventative actions, can help prevent the spread of airborne viruses, including COVID-19, 14 through enhanced air filtration units. 15 Project deliverables for such ventilation improvements will include, but are not limited to: 16 replacing package units, air handlers, cooling towers, and chillers, the initial design of a chiller 17 plant, updating automation controls for air-intake systems, and other various HVAC-related 18 improvements, or other expenses for parts, plans, or services needed to accomplish the Program. 19 ISD will use available funds to improve the ventilation systems to as many locations as possible, 20 under the direction of the CAO. 21 The improvements to the HVAC systems at each of the County locations shall be 22 completed to the satisfaction of the CAO, and the CAO shall make the final determination whether 23 ISD has satisfied its obligations under this Agreement. 24 There is no limit to the number of subprojects to be completed under this Program. The 25 ISD shall use a combination of Job Order Contracting ("JOC") agreements, internal staff labor, or 26 other established County agreements to complete subprojects until all funds for the Program are 27 fully expended. 28 If JOC agreements are utilized in completion of this Exhibit A, then the following applies: A-1 1 - ISD will receive a detailed scope of work from the JOC contractor that includes a line- 2 item breakdown for material costs, and outlines work to be performed, and 3 - ISD will obtain a signed Notice to Proceed ("NTP") for the project and any required 4 change-order requests necessitated once work commences. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 A-2 1 Exhibit A (continued) 2 Contact Information and Funding Allocation 3 Program Information 4 Department: Internal Services Department Program: Public Health 5 Project Name: Ventilation Improvements in Public Facilities, ISD No. 1 6 Project Manager: ISD— Facility Services 7 Budget Details 8 Total Funding Available: $6,000,000 Accounting string: 9 Or : 8935 Account: 7220 10 Fund: 1045 11 Subclass: 10000 Program: 0 12 Funding Restrictions: MOU must be ready by 12/31/2024 for ARPA 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 A-3 I Exhibit B 2 Generator/Electrical Improvements in Public Facilities 3 Scope of Services and Conditions 4 This project will allow ISD to prepare a facilities assessment that includes replacing the 5 emergency electricals stems (back-up g y y ( p power sources) at the Department of Public Health facility 6 located at 1221 Fulton Street, Fresno, CA 93721. Replacing the existing back-up power sources 7 for this critical County facility will address capital investment need,will allow for continued delivery 8 of critical public services, protect properties and data systems during emergencies, and improve 9 the County's resiliency during power grid failures in the area. 10 Project deliverables under this Exhibit B include the replacement of the current back-up 11 power source and ensuring functionality and operation of the new back-up system, and include, 12 but are not limited to the following tasks: engineering for temporary generation interconnections, 13 a study and recommendations for the staging area for the temporary generator, electrical system 14 interconnections with the automatic transfer switch and engineer modifications for the existing 15 electrical system, structural calculations for the new equipment attachment, site surveying, plans 16 submittal, review and approvals, and any additional schematic design, design development, 17 construction documentation, or bidding and construction administration, or other expenses for 18 parts, plans, or services needed to accomplish the Program. 19 The improvements to the generator/electrical systems at each of the County locations 20 shall be completed to the satisfaction of the CAO, and the CAO shall make the final determination 21 whether ISD has satisfied its obligations under this Agreement. 22 The Final Rule lists enumerated eligible uses to respond to the public health emergency, 23 which include improvements to emergency operations centers, improvements to COVID-19 24 testing sites and laboratories, and costs of establishing public health data systems (backup 25 generators ensure the public health data systems do not go down in case of a power outage). 26 The County's Office of Emergency Services("OES") is located at the Department of Public Health 27 building, and the Department of Public Health is integral to the County's public health response 28 to the COVID-19 pandemic. B-1 1 The ISD shall use a combination of JOC agreements, internal staff labor, or other 2 established County agreements to complete the project until all funds for the Program as 3 expended. 4 If JOC agreements are utilized in completion of this Exhibit B, then the following applies: 5 - ISD will receive a detailed scope of work from the JOC contractor that includes a line- 6 item breakdown for material costs, and outlines work to be performed, and 7 - ISD will obtain a signed Notice to Proceed ("NTP") for the project and any required 8 change-order requests necessitated once work commences. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 B-2 1 Exhibit B (Continued) 2 Contact Information and Funding Allocation 3 Program Information 4 Department: Internal Services Department Program: Public Health 5 Project Name: Generator/Electrical Upgrade Improvements in Department of Public Health Facility, ISD No. 2 6 Project ISD— Facility Services 7 Manager: 8 Budget Details 9 Total Funding Available: $1,100,000 Accounting string: 10 Org: 8935 11 Account: 7220 Fund: 1045 12 Subclass: 10000 Program: 0 13 Funding Restrictions: MOU must be ready by 12/31/2024 for ARPA 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 B-3 1 Exhibit C 2 Communication Improvements for Public Services 3 Scope of Services and Conditions 4 This project will allow the ISD to purchase and install a radio tower and associated 5 equipment at the Reedley Public Works and Planning, Road Maintenance and Operation Yard 6 Facilities. As planned, the tower will be constructed to an approximate height of 250 feet, 7 alongside an approximate 1000 square-foot telecommunication shelter, and will be designed to 8 enhance communication coverage in the rural areas of the County for public safety and first 9 responders such as Sheriff, Fire, Department of Public Health, and Public Works. The new radio 10 tower is a key capital investment that will expand the County's wireless communication and 11 improve voice and data communication signals for first responders' mobile devices. 12 The ISD has retained the assistance of PWP to provide design and engineering, and to 13 award this project to a contractor. This program shall use a combination of a contractor and 14 County staff labor to complete the project until all funds for the Program are expended. 15 The deliverable for this project is a radio tower constructed to an approximate height of 16 250-feet, alongside an approximate 1000 square-foot telecommunication shelter. The specific 17 tasks to achieve this project deliverable are as follows: 18 ISD Responsibilities for Project: 19 - Engineering for radio telecommunications requirements: radio systems, network 20 systems, battery chargers and battery plant, and all cabling and antennas for the radio 21 tower 22 - Coordination for engineering and procurement for 150kw back-up generator system. 23 PWP Responsibilities for Project: 24 - Engineering the building 25 - Coordinating with contractors to provide engineering services for the following: 26 electrical systems (Electrical Power Solutions, Inc.), mechanical systems (Lawrence 27 Engineering Group ), and geotechnical engineering investigation (Moore Twining 28 Associates, Inc. C-1 I - Coordinating the project bid and vendor assignment for construction 2 - Construction management 3 The improvements to the radio tower and associated equipment at the Reedley Public 4 Works and Planning, Road Maintenance and Operation Yard Facilities shall be completed to the 5 satisfaction of the CAO, and the CAO shall make the final determination whether ISD has satisfied 6 its obligations under this Agreement. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C-2 I Exhibit C (Continued) 2 Contact Information and Funding Allocation 3 4 Program Information 5 Department: Internal Services Department Program: Public Health 6 Project Name: Project Manager: ISD— Information Technology 7 8 Budget Details 9 Total Funding Available: $1,500,000 Accounting string: 10 Org: 8905 Account: 7295 11 Fund: 1020 12 Subclass: 10000 Program: 0 13 Funding Restrictions: MOU must be ready by 12/31/2024 for ARPA 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 C-3 1 Exhibit D 2 Improvements to Facilities Headquarters 3 Scope of Services and Conditions 4 The funds allocated for this project will respond to the public health emergency by funding 5 necessary repairs on a public building that functions as the County's maintenance hub/shop, 6 provides storage of materials and equipment, and serves as the primary workplace for essential 7 employees who are deployed to help County departments address maintenance, repairs, and 8 janitorial services in County-owned and leased facilities. During the pandemic, employees based 9 out of the Facilities Headquarters (Facilities HQ) helped County departments mitigate the spread 10 of COVID-19 to maintain continuity of service delivery, which benefitted the residents of Fresno 11 County. Facilities HQ is located at 4590 E. Cesar Chavez Blvd, Fresno, CA 93702. 12 The project deliverable is a new roof and gutter systems at the County's maintenance 13 hub/shop, which includes, but is not limited to the following tasks: cutting gas to the roof in 14 preparation for new roof, installing temporary strut blocks to the support gas line, demolition and 15 removal of old wiring and related parts, removal and disposal of old roofing, installation of new 16 roofing, installation of new equipment, and pulling wire, or other expenses for parts, plans, or 17 services needed to accomplish the Program. 18 The improvements to the Facilities Headquarters shall be completed to the satisfaction of 19 the CAO, and the CAO shall make the final determination whether ISD has satisfied its obligations 20 under this Agreement. 21 ISD shall use a combination of JOC agreements, internal staff labor, or other established 22 County agreements to complete the project until all funds for the Program as expended. 23 If JOC agreements are utilized in completion of this Exhibit D, then the following applies: 24 - ISD will receive a detailed scope of work from the JOC contractor that includes a line- 25 item breakdown for material costs, and outlines work to be performed, and 26 - ISD will obtain a signed Notice to Proceed ("NTP") for the project and any required 27 change-order requests necessitated once work commences. 28 D-1 1 2 Exhibit D (Continued) 3 Contact Information and Funding Allocation 4 Program Information 5 Department: Internal Services Department Program: Public Health 6 Project Name: Facility Services HQ HVAC/Envelope Project, ISD No. 8 7 Project Manager: ISD— Facility Services 8 9 Budget Details Total Funding Available: $490,761 10 Accounting string: Or : 8935 11 Account: 7220 12 Fund: 1045 Subclass: 10000 13 Program: 0 Funding Restrictions: MOU must be ready by 12/31/2024 for 14 ARPA 15 16 17 18 19 20 21 22 23 24 25 26 27 28 D-2 1 Exhibit E 2 HVAC Systems and Electrical Maintenance and Repairs to Downtown County Public Facilities 3 Scope of Services and Conditions 4 The funds allocated for this project will fund necessary ventilation design and engineering, 5 improvements, inspections, maintenance, and repairs to the HVAC systems, as well as generator 6 and electrical maintenance and repairs to emergency generators, at downtown public facilities 7 including, but not limited to, the Plaza Building, Hall of Records, South Annex Jail, and Sheriffs 8 Office, and similar County public facilities. SLFRF are anticipated to fund expenditures related to 9 design and engineering, improvements, inspections, maintenance and repairs to HVAC systems, 10 and generator and electrical maintenance and repairs to emergency generators, which may also 11 include, but is not limited to, temporary HVAC system and generator rentals, associated freight 12 costs, additional security for rented equipment, increased salaries and benefits from staff overtime 13 and any required parts and materials to expeditiously provide required repairs. 14 Project deliverables for this portion of the project includes restoring proper cooling and 15 ventilation to the Hall of Records, South Annex Jail, Sheriffs Office and any similar public facilities, 16 which includes, but is not limited to the following tasks: renting two temporary 150-ton chillers and 17 respective cabling, removing and replacing a faulty drive, replacing piping, installing new grease 18 zerks, replacing the fill/media, and performing other diagnostic and essential repairs, or other 19 expenses for parts, plans, or services needed to accomplish the HVAC portion of the Program. 20 Project deliverables for this portion of the project include taking all necessary steps to 21 restore the current generator so it is operating appropriately, which can include but is not limited 22 to diagnostics, replacing and upgrading parts within the generator, or replacement of the 23 generator such that the Plaza Building has an operation backup generator. The specific tasks to 24 achieve these deliverables include, but are not limited to: renting a 500kw diesel generator, 25 performing diagnostic testing including an engine flush, replacing the water pump an thermostat, 26 performing load bank studies, ordering necessary parts, and completing any other necessary 27 repairs, or other expenses for parts, plans, or services needed to accomplish the generator and 28 electrical portion of the Program. E-1 1 The improvements to the HVAC systems, as well as generator and electrical maintenance 2 and repairs to emergency generators, at County downtown public facilities shall be completed to 3 the satisfaction of the CAO, and the CAO shall make the final determination whether ISD has 4 satisfied its obligations under this Agreement. 5 There is no limit to the number of subprojects to be completed under this Program. The 6 ISD shall use a combination of JOC agreements, internal staff labor, or other established County 7 agreements in order to complete subprojects until all funds for the Program as expended. 8 If JOC agreements are utilized in completion of this Exhibit E, then the following applies: 9 - ISD will receive a detailed scope of work from the JOC contractor that includes a 10 line-item breakdown for material costs, and outlines work to be performed, and 11 - ISD will obtain a signed Notice to Proceed ("NTP")for the project and any required 12 change-order requests necessitated once work commences. 13 ISD has identified the following County agreements as beneficial to completing work 14 required under this Program. These County agreements, and others, may be utilized in the 15 completion of work for this program: 16 - Agreement No. 20-425 with Cummins, Inc. 17 - Agreement No. 24-154 with ACCO Engineered Systems, Inc. 18 - Agreement No. 24-178 with Sunbelt Rentals, Inc. 19 20 21 22 23 24 25 26 27 28 E-2 1 Exhibit E (continued) 2 Contact Information and Funding Allocation 3 Program Information 4 Department: Internal Services Department Program: Public Health 5 Project Name: HVAC, Generator, and Electric Improvement for Downtown Public Facilities, ISD No. 7 6 Project Manager: ISD— Facility Services 7 8 Budget Details Total Funding Available: $1,610,422 9 Accounting string: Or : 8935 10 Account: 7220 Fund: 1045 11 Subclass: 10000 12 Program: 0 Funding Restrictions: MOU must be ready by 12/31/2024 for 13 ARPA 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 E-3