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HomeMy WebLinkAboutP-24-175 Poverello House Amendment One.pdf co County of Fresno INTERNAL SERVICES DEPARTMENT 185610 Facilities• Fleet•Graphics• Purchasing •Security•Technology �RVS AMENDMENT NUMBER ONE (1) Agreement Number: P-24-175 October 2, 2024 Poverello House 412 F Street Fresno, CA 93706 Contract Number P-24-175 to provide Data Sharing, Data User Census Work and Consultation Services is amended as follows: The contract with your company expires December 31, 2024. The County of Fresno desires to extend this contract for an additional six-month period effective January 1, 2025 through June 30, 2025. Prices will be firm for the contract period. Amendment provisions shall remain in full force and effect with any contract renewals. Contractor shall perform the services as described in Revised Exhibits "A& C" attached, at the rates set forth in Revised Exhibit"B" attached. Electronic Signatures. The parties agree that this Agreement may be executed by electronic signature as provided in this section. A. An "electronic signature" means any symbol or process intended by an individual signing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original handwritten signature; or(3) an electronically scanned and transmitted (for example by PDF document) of a handwritten signature. B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person. C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each other party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means and either party may sign this Agreement with an original handwritten signature. Please acknowledge your acceptance by returning all pages of this letter to my office via email or USPS. 333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110 The County of Fresno is an Equal Employment Opportunity Employer CONTRACT NO. P-24-175 Page 2 Poverello House October 2, 2024 If you have any questions, please contact Susan Walker, Purchasing Technician, at (559) 600-7110 or email suwalker(aVresnocountyca.gov. FOR THE COUNTY OF FRESNO Digitckbur Riley Blackburn Datea1ly 024.1004signedy15:43:3RileyB0a0700n Riley Blackburn Purchasing Manager 333 W. Pontiac Way Clovis, CA 93612 RB:slw P-24-175 Poverello House Amendment One.docx CONTRACT NO. P-24-175 Page 3 Poverello House October 2, 2024 CONTRACTOR TO COMPLETE: Company: Poverello House Type of Entity: ❑ Individual ❑ Limited Liability Company ❑ Sole Proprietorship ❑l Limited Liability Partnership ■❑ Corporation ❑l General Partnership Zachary Darrah Digitally signed by Zachary Darrah Signature Date:2024.10.03 17:13:27-07'00' Zachary Darrah, Chief Executive Officer 10/3/2024 Print Name and Title Date Signature Print Name and Title Date 412 F Street Fresno CA 93706 Address City State Zip 5594986988 5594856548 zdarrah@poverellohouse.org TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS ACCOUNTING USE ONLY ORG No.: 56201500 Account No.: 7295 Requisition No.: 5622500315 (7/2024) P-24-175 Poverello House Amendment One.docx PROCUREMENT AGREEMENT NUMBER: P-24-175 REVISED EXHIBIT"A" Poverello House Page 1 of 3 10/02/2024 Exhibit A Scope of Services The Department of Public Health (FCDPH) is seeking data sharing and regional data user census and consultation services that include census records, system programming, sharing of data, survey work, analyzing impacts, and mitigation options and solutions. This limited scope of work will collect, analyze, and distribute data regarding the baseline of homeless concentration pre and post implementation of the County's Pilot Whole Person Harm Reduction Program. This data will cover the Fulton Corridor and within a 600' radius of APNs 46621104T, 46621103T, and 46621119T, commonly known as the Department of Public Health Brix-Mercer Complex. Potential data collection includes a point in time census of the unsheltered and/or unhoused population. Definitions Brix-Mercer Complex—The tandem of buildings and trio of parcels that house the Fresno County Department of Public Health. The Mercer Building is located at 1211 Fulton Street. The Brix Building is located at 1221 Fulton Street. The address commonly used to refer the Brix- Mercer Complex is 1221 Fulton Street. Department of Public Health —The County of Fresno's local health jurisdiction that encompasses the 15 incorporated cities and the unincorporated areas that constitute the whole of the County of Fresno. Harm Reduction —The public health approach of minimizing or reducing negative health, social, and economic consequences of risky behaviors. Homeless —A condition of lacking stable, safe, and functional housing. This may include, but not be limited to living on the streets, living in temporary shelters, emergency accommodations, or may live outside of traditional living quarters. Needle Exchange —A location identified for the process of exchanging used hypodermic needles for sterile hypodermic needles. Pilot Whole-Person Harm Reduction Program —The County of Fresno's initial program to offer robust options and solutions for individuals that would benefit from utilization of traditional A-1 PROCUREMENT AGREEMENT NUMBER: P-24-175 REVISED EXHIBIT"A" Poverello House Page 2 of 3 10/02/2024 Exhibit A Harm Reduction Programming. These will include food stability, housing vouchers, bus tokens, medical, mental, and substance abuse treatment systems. Point in Time Census —A count of individuals at a given time to determine the exact number of individuals for a comparative analysis. REDCap —Web based data collection program to upload and collect data that will be utilized by Contractor to provide data to the County. Unhoused - see Homeless Unsheltered — see Homeless Point in Time Census A point-in-time street count will occur for an approximately 600-foot radius catchment area around the FCDPH Brix-Mercer Complex. This area will be divided into nine smaller quadrants. Contractor will provide a team consisting of two (2) trained persons who will be surveying the number of people identified as possibly unhoused in the catchment area. In addition to noting their unhoused status, Contractor will record if they witness any active drug use, excluding tobacco or marijuana, while conducting their survey of the area. Data collected will be determined on the level of confidence the Contractor has in their determination of the actions of the person being counted. Contractor will only count an individual once a day, even if they change quadrants during the area survey, when it is known to Contractor that it is the same person. However, it is unavoidable that double counting may occur given the collection of minimal data. Contractor will collect their point-in-time census data every Wednesday during the hours of 6:00am Pacific Time and 8:00am Pacific Time and every Saturday from 7:00pm Pacific Time and 9:00pm Pacific Time. Contractor will begin the point-in-time homeless census on April 15, 2024 and will continue through June 30th, 2025. Contractor will be made aware of the start date of the Pilot Whole-Person Harm Reduction Program in advance. Data will be collected using an electronic form hosted in REDCap. Contractor will collect data immediately on their phones or tablets in the electronic data collection form. Contractor will be provided access to this electronic form for the input of data. If data is not entered directly into A-2 PROCUREMENT AGREEMENT NUMBER: P-24-175 REVISED EXHIBIT"A" Poverello House Page 3 of 3 10/02/2024 Exhibit A the electronic form, Contractor will collect data on a paper form that mimics the electronic form and then enter the collected data into the official electronic database within a specific timeframe, as agreed upon by the County and Contractor. Point in Time census counts, and associated data will always be recorded at the time the census is conducted using the electronic form or paper form to prevent inaccurate data associated with delayed recording of data collected by the Contractor. To reduce bias, recent Point in Time census counts collected by other Contracted parties or DPH will not be shared with the Contractor prior to their collection of data. Contractor will follow Point in Time census counts as instructed in Exhibit C. Contractor will work with Department of Public Health to provide information to the Department of Public Health regarding the services utilized and needs required of the unhoused in the realm of public health. The goal of this is to create an unmet needs assessment for the unhoused community in regard to public health needs which are often overlooked in light of higher needs such as stable housing, adequate food supply, and/or mental health/substance abuse treatment. A-3 PROCUREMENT AGREEMENT NUMBER: P-24-175 REVISED EXHIBIT"B" Poverello House Page 1 of 1 10/02/2024 Exhibit B Compensation The Contractor will be compensated for performance of its services under this Agreement as provided in this Exhibit B. The Contractor is not entitled to any compensation except as expressly provided in this Exhibit B. Contractor shall be paid at the rate of$100,00 per hour, with a maximum of two (2) allowable service hours per week. Contractor will begin service on April 15, 2024, and continue through June 30, 2025. A review will be completed by both parties, and a written notice will be submitted by the Contractor if a labor increase not to exceed three percent annually is warranted due to current economic conditions and minimum wage requirements by the state and or federal government. Any planned price increases must be sent to the County within 30 days before the increase goes into effect, not to exceed three percent annually. Census Rate Description Hourly Census $100.00 The DPH Director or designee will notify Contractor prior to July 1 sc of the funding amount available for the current fiscal year. B-4 PROCUREMENT AGREEMENT NUMBER: P-24-175 REVISED EXHIBIT"C" Poverello House Page 1 of 4 10/02/2024 Exhibit C Instructions for the Collection of Downtown Unsheltered/Homeless Data FCDPH EPI Program Please read carefully before collecting data. Census Assessment Catchment Area 40 <Please provide me with a map outlining the different quadrants and survey areas> Your team consisting of at least 2 people will be surveying the catchment area from Tuolumne St to Mariposa St and H street to Van Ness Ave to conduct a census of unsheltered/homeless. One person from each team will enter the data on a cell phone or tablet while you conduct your area assessment. Data will be collected in a REDCap form located at: https:Hredcap.link/unshelteredl . The team should always record the data immediately while conducting the assessment. If unforeseen circumstances prevent the immediate entry of data into the REDCap form, collect data on provider paper form while conducting the assessment and then enter it into the official database as soon as possible. C-5 PROCUREMENT AGREEMENT NUMBER: P-24-175 REVISED EXHIBIT"C" Poverello House Page 2 of 4 10/02/2024 Exhibit C �T r LY •� 11 4 0 At 7. i Unsheltered/Homeless Identification For this census count, only those who are experiencing homelessness and are unsheltered in a public place will be counted. HUD's definition of an unsheltered homeless person is one who resides in "a place not meant for human habitation,such as cars, parks,sidewalks, abandoned buildings (on the street)". Although the definition is straightforward, identifying those experiencing homelessness is difficult, especially when basing counts by observation alone. Homeless people are a diverse and varied group in terms of age,gender,ethnicity,circumstances, and dress. Due to this it is important for teams to record the level of confidence they have in their determination of if the person meets the qualifications. It is also important that teams conducting the census do not assume people are homeless based on preconceived notions and bias. This census will include direct"street"counts of unsheltered/homeless persons by 1)Simple counts done in non-shelter locations within the catchment areas or 2)Counts with an interview component (Kingview). Who to include in your counts When an interview component is used: a) High level of confidence- individuals that self-identify as experiencing homelessness Typically the following will fall under the high or medium level of confidence: b) All adults, children, and unaccompanied youth sleeping in places not meant for human habitation,which include:Streets, parks, alleys, parking lots, bus stops, outdoor stairwells or doorways, and other similar places c) Those living in a tent or hand-built structures Although not all who fit within the below descriptions may be homeless for the sake of this census count the following items will be proxies for potential homelessness: d) Individuals panhandling e) Persons holding large amounts of belongings or pushing a cart or stroller with their belongings If other reasons are made to make the determination that the person is homeless,they will fall under low level of confidence. C-6 PROCUREMENT AGREEMENT NUMBER: P-24-175 REVISED EXHIBIT"C" Poverello House Page 3 of 4 10/02/2024 Exhibit C Surveyors will only count those who are readily visible from their survey location on the street (car)or sidewalk(walking). If unsheltered are in a readily visible location inside an empty lot,stairways, alleyway,etc.they will be counted. Surveyors will not go or look inside any empty or abandoned buildings, go into areas not easy to see (e.g., under thick bushes), climb stairways, move any items, or go into an area deemed unsafe. People going into or out of businesses, residences, or places of work will not be counted.Surveyors will report the actual number of people counted during the point-in-time survey with no adjustments. Drug Use While conducting your area assessment, if your team witnesses active drug use,excluding tobacco or marijuana use, please record this in the data form form separately from the unsheltered/homeless counts. For the unsheltered/homeless and drug use counts,try to only count an individual once a day, even if they change quadrants/areas during the assessment. If you are unsure if it is the same person, then count them in the new quadrant/area. Data Collection Form I. Data and Time:The date and start time should represent the date and time the team physically started the area census assessment.These will automatically be filled out when you open the form. Do not change them unless you collected the data in the paper form and are entering it into the electronic record after the survey. II. Recorder:The name of the person or team collecting and recording the data. For every form you submit you need to enter something that can be linked back to you or your team, it can be a full name,short code, number letter combination (e.g., D1),or initials. If none full names are used,the identification code/letter/initials must be unique and approved by FCDPH prior to use. III. Location:Specific areas within the data collection catchment area you are recording data for. Each specific area requires a new form. IV. Description: Unsheltered/homeless or Drug Use. Unsheltered/Homeless is already selected by default,only need to modify if entering data for drug use. Drug use and unsheltered/homeless require separate forms to be submitted. V. Level of confidence in description: How confident do you feel with your determination that these people meet the qualifications to be counted as unsheltered/homeless or actively using drug use? VI. Number of People:Select the number of people in that area that meet that description by your confidence level in the description determination. VII. Determination based on: Brief statement of what were the qualifications or factors that lead you to the determination that the persons were homeless-sleeping unsheltered, near a tent, panhandling, etc. Vill. Tents: Number of tents or similar homeless sleeping structures in area. IX. Notes/Comments:Add additiona► information you feel is important to provide about the data entered in the form or things you witnessed while conducting the survey. Include the reason for the determination of homeless,e.g., sleeping in public space, pushing cart full of items. C-7 PROCUREMENT AGREEMENT NUMBER: P-24-175 REVISED EXHIBIT"C" Poverello House Page 4 of 4 10/02/2024 Exhibit C After entering the data, always press submit or data entry will not be saved. You will likely will multiple records during your assessment. Submit the same form when • Persons meeting qualifications are in same quadrant • They are all doing the same behavior: unsheltered/homeless or drug use Submit a different form for • Each different quadrant location • Unsheltered/Homeless vs drug use Example: If there are 3 people in the same general area and you have low confidence one person is homeless and medium confidence for the other 2: Pr Level of Confidence High Medium 2 i Low 1 Things to do: • Take time to observe the area • Look at both sides of a street (unless one side is outside the catchment area) • If walking,stay on sidewalk unless crossing the street, always use crosswalks • For parking lots, observe from sidewalk or outside perimeter • Stay alert Things not to do: • Go into an area that feels unsafe • Go as a single individual to collect data • Try to record data after conducting the survey based on memory, collect the data as you go C-8