HomeMy WebLinkAboutAgreement A-24-505 with ACE Parking Management Inc..pdf 24-0840 Agreement No. 24-505
1 SERVICE AGREEMENT
2 This Service Agreement ("Agreement") is dated July 10, 2024 and is between ACE
3 Parking Management, Inc., a California Corporation ("Contractor"), and the County of Fresno, a
4 political subdivision of the State of California ("County").
5 Recitals
6 A. The County operates certain County parks located in the County of Fresno ("Parks"),
7 and which are separately listed and further identified in Exhibit A.
8 B. The County requires special professional services for the Parks, including but not limited
9 to vehicle fee and entry management, operations, record-keeping, accounting, auditing, revenue
10 control and the provision of certain limited services to users of the Parks as described in Exhibit
11 A to this Agreement.
12 C. The County completed Request for Quotation No. 24-070 (RFQ) for a multi-year toll
13 booth operation agreement. The RFQ was issued on May 14, 2024 and closed on May 28,
14 2024. The Contractor was the successful bidder.
15 D. The County and the Contractor have agreed to enter into a multi-year agreement, in
16 order to provide fee collection services at the Parks.
17 The parties therefore agree as follows:
18 Article 1
19 Contractor's Services
20 1.1 Scope of Services. The Contractor shall perform all of the services provided in
21 Exhibit A to this Agreement, titled "Scope of Services."
22 1.2 Representation. The Contractor represents that it is qualified, ready, willing, and
23 able to perform all of the services provided in this Agreement.
24 1.3 Compliance with Laws. The Contractor shall, at its own cost, comply with all
25 applicable federal, state, and local laws and regulations in the performance of its obligations
26 under this Agreement, including but not limited to workers compensation, labor, and
27 confidentiality laws and regulations.
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1 Article 2
2 County's Responsibilities
3 2.1 The County shall:
4 (A) Provide timely access to the Parks so Contractor may install necessary
5 equipment and train Contractor's staff on the collection of vehicle entrance fees.
6 (B) Provide a "County Representative" who will represent the County and who will
7 coordinate with the Contractor in matters relating to the parties' performance under the
8 provisions of this Agreement. The County Representative will be the County Director of
9 the Department of Public Works and Planning or his/her designee.
10 (C) Have the right, but not the obligation, exercisable from time to time and at any
11 time during the Term of this Agreement, to improve, expand, replace, or modify any of
12 the Parks, and/or to construct additional Parks.
13 (D) Issue annual passes to the Parks.
14 (E) Service County-owned cash registers to ensure proper operation on an annual
15 basis, or as needed.
16
17 Article 3
18 Compensation, Invoices, and Payments
19 3.1 The County agrees to pay, and the Contractor agrees to receive, compensation for
20 the performance of its services under this Agreement as described in this section. On a monthly
21 basis, Contractor shall compile all park revenues received under this Agreement, deduct only
22 Approved Expenses from such park revenues, and return to County the net revenue. Contractor
23 shall return the net revenue to the County by the 20th day of the following month. The County
24 agrees to pay, and the Contractor agrees to receive, compensation for the performance of its
25 services under this Agreement as described in Exhibit B to this Agreement, titled
26 "Compensation."
27 3.2 Maximum Compensation. The maximum compensation payable to the Contractor
28 under this Agreement is one million three hundred forty-six thousand one hundred thirty-six
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1 dollars ($1,346,136.00) from the commencement of the agreement until July 31, 2027. The term
2 of this Agreement may be extended for two (2) twelve (12) month periods upon written mutual
3 consent of both parties. Each year of the agreement has an escalating cost as described in
4 Exhibit B. The Contractor acknowledges that the County is a local government entity, and does
5 so with notice that the County's powers are limited by the California Constitution and by State
6 law, and with notice that the Contractor may receive compensation under this Agreement only
7 for services performed according to the terms of this Agreement and while this Agreement is in
8 effect, and subject to the maximum amount payable under this section. The Contractor further
9 acknowledges that County employees have no authority to pay the Contractor except as
10 expressly provided in this Agreement.
11 3.3 Invoices. The Contractor shall submit monthly invoices to Public Works and
12 Planning — Resources Division via email at PWPBusinessOffice@fresnocountyca.gov or send
13 invoice to the following address:
14 Public Works and Planning — Resources Division
15 Attention: Resources Division Manager
16 2220 Tulare St, 6th Floor
17 Fresno, CA 93721
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19 The Contractor shall submit each invoice within 60 days after the month in which the
20 Contractor performs services and in any case within 60 days after the end of the term or
21 termination of this Agreement.
22 3.4 Payment. The County shall pay each correctly completed and timely submitted
23 invoice within 45 days after receipt. The County shall remit any payment to the Contractor's
24 address specified in the invoice.
25 3.5 Incidental Expenses. The Contractor is solely responsible for all of its costs and
26 expenses that are not specified as payable by the County under this Agreement.
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1 Article 4
2 Term of Agreement
3 4.1 Term. This Agreement retroactively effective on August 1, 2024 and terminates on
4 July 31, 2027, except as provided in section 4.2, "Extension," or Article 6, "Termination and
5 Suspension," below.
6 4.2 Extension. The term of this Agreement may be extended for two additional
7 consecutive twelve (12) month periods upon written mutual consent of both parties no later than
8 thirty (30) days prior to the first day of the next twelve (12) month extension period. The Director
9 of Public Works and Planning or his or her designee is authorized to execute such written
10 approval on behalf of County based on Contractor's satisfactory performance.
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12 Article 5
13 Notices
14 5.1 Contact Information. The persons and their addresses having authority to give and
15 receive notices provided for or permitted under this Agreement include the following:
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For the County:
17 Director
County of Fresno
18 2220 Tulare St, 6` Floor
Fresno, CA 93721
19 parks@fresnocountyca.gov
20
For the Contractor:
21 CEO
ACE Parking Management, Inc.
22 645 Ash Street
San Diego, CA 92101
23 jsoskin@aceparking.com
24 5.2 Change of Contact Information. Either party may change the information in section
25 5.1 by giving notice as provided in section 5.3.
26 5.3 Method of Delivery. Each notice between the County and the Contractor provided
27 for or permitted under this Agreement must be in writing, state that it is a notice provided under
28 this Agreement, and be delivered either by personal service, by first-class United States mail, by
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1 an overnight commercial courier service, or by Portable Document Format (PDF) document
2 attached to an email.
3 (A) A notice delivered by personal service is effective upon service to the recipient.
4 (B) A notice delivered by first-class United States mail is effective three County
5 business days after deposit in the United States mail, postage prepaid, addressed to the
6 recipient.
7 (C)A notice delivered by an overnight commercial courier service is effective one
8 County business day after deposit with the overnight commercial courier service,
9 delivery fees prepaid, with delivery instructions given for next day delivery, addressed to
10 the recipient.
11 (D)A notice delivered by PDF document attached to an email is effective when
12 transmission to the recipient is completed (but, if such transmission is completed outside
13 of County business hours, then such delivery is deemed to be effective at the next
14 beginning of a County business day), provided that the sender maintains a machine
15 record of the completed transmission.
16 5.4 Claims Presentation. For all claims arising from or related to this Agreement,
17 nothing in this Agreement establishes, waives, or modifies any claims presentation
18 requirements or procedures provided by law, including the Government Claims Act (Division 3.6
19 of Title 1 of the Government Code, beginning with section 810).
20 Article 6
21 Termination and Suspension
22 6.1 Termination for Non-Allocation of Funds. The terms of this Agreement are
23 contingent on the approval of funds by the appropriating government agency. If sufficient funds
24 are not allocated, then the County, upon at least 30 days' advance written notice to the
25 Contractor, may:
26 (A) Modify the services provided by the Contractor under this Agreement; or
27 (B) Terminate this Agreement.
28 6.2 Termination for Breach.
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1 (A) Upon determining that a breach (as defined in paragraph (C) below) has
2 occurred, the County may give written notice of the breach to the Contractor. The written
3 notice may suspend performance under this Agreement, and must provide at least 30
4 days for the Contractor to cure the breach.
5 (B) If the Contractor fails to cure the breach to the County's satisfaction within the
6 time stated in the written notice, the County may terminate this Agreement immediately.
7 (C) For purposes of this section, a breach occurs when, in the determination of the
8 County, the Contractor has:
9 (1) Obtained or used funds illegally or improperly;
10 (2) Failed to comply with any part of this Agreement;
11 (3) Submitted a substantially incorrect or incomplete report to the County; or
12 (4) Improperly performed any of its obligations under this Agreement.
13 6.3 Termination without Cause. In circumstances other than those set forth above, the
14 County may terminate this Agreement by giving at least 30 days advance written notice to the
15 Contractor.
16 6.4 No Penalty or Further Obligation. Any termination of this Agreement by the County
17 under this Article 6 is without penalty to or further obligation of the County.
18 6.5 County's Rights upon Termination. Upon termination for breach under this Article
19 6, the County may demand repayment by the Contractor of any monies disbursed to the
20 Contractor under this Agreement that, in the County's sole judgment, were not expended in
21 compliance with this Agreement. The Contractor shall promptly refund all such monies upon
22 demand. This section survives the termination of this Agreement.
23 Article 7
24 Independent Contractor
25 7.1 Status. In performing under this Agreement, the Contractor, including its officers,
26 agents, employees, and volunteers, is at all times acting and performing as an independent
27 contractor, in an independent capacity, and not as an officer, agent, servant, employee, joint
28 venturer, partner, or associate of the County.
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1 7.2 Verifying Performance. The County has no right to control, supervise, or direct the
2 manner or method of the Contractor's performance under this Agreement, but the County may
3 verify that the Contractor is performing according to the terms of this Agreement.
4 7.3 Benefits. Because of its status as an independent contractor, the Contractor has no
5 right to employment rights or benefits available to County employees. The Contractor is solely
6 responsible for providing to its own employees all employee benefits required by law. The
7 Contractor shall save the County harmless from all matters relating to the payment of
8 Contractor's employees, including compliance with Social Security withholding and all related
9 regulations.
10 7.4 Services to Others. The parties acknowledge that, during the term of this
11 Agreement, the Contractor may provide services to others unrelated to the County.
12 Article 8
13 Indemnity and Defense
14 8.1 Indemnity. The Contractor shall indemnify and hold harmless and defend the
15 County (including its officers, agents, employees, and volunteers) against all claims, demands,
16 injuries, damages, costs, expenses (including attorney fees and costs), fines, penalties, and
17 liabilities of any kind to the County, the Contractor, or any third party that arise from or relate to
18 the performance or failure to perform by the Contractor (or any of its officers, agents,
19 subcontractors, or employees) under this Agreement. The County may conduct or participate in
20 its own defense without affecting the Contractor's obligation to indemnify and hold harmless or
21 defend the County.
22 8.2 Survival. This Article 8 survives the termination of this Agreement.
23 Article 9
24 Insurance
25 9.1 The Contractor shall comply with all the insurance requirements in Exhibit D to this
26 Agreement.
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1 Article 10
2 Inspections, Audits, and Public Records
3 10.1 Inspection of Documents. The Contractor shall make available to the County, and
4 the County may examine at any time during business hours and as often as the County deems
5 necessary, all of the Contractor's records and data with respect to the matters covered by this
6 Agreement, excluding attorney-client privileged communications. The Contractor shall, upon
7 request by the County, permit the County to audit and inspect all of such records and data to
8 ensure the Contractor's compliance with the terms of this Agreement.
9 10.2 State Audit Requirements. If the compensation to be paid by the County under this
10 Agreement exceeds $10,000, the Contractor is subject to the examination and audit of the
11 California State Auditor, as provided in Government Code section 8546.7, for a period of three
12 years after final payment under this Agreement. This section survives the termination of this
13 Agreement.
14 10.3 Public Records. The County is not limited in any manner with respect to its public
15 disclosure of this Agreement or any record or data that the Contractor may provide to the
16 County. The County's public disclosure of this Agreement or any record or data that the
17 Contractor may provide to the County may include but is not limited to the following:
18 (A) The County may voluntarily, or upon request by any member of the public or
19 governmental agency, disclose this Agreement to the public or such governmental
20 agency.
21 (B) The County may voluntarily, or upon request by any member of the public or
22 governmental agency, disclose to the public or such governmental agency any record or
23 data that the Contractor may provide to the County, unless such disclosure is prohibited
24 by court order.
25 (C)This Agreement, and any record or data that the Contractor may provide to the
26 County, is subject to public disclosure under the Ralph M. Brown Act (California
27 Government Code, Title 5, Division 2, Part 1, Chapter 9, beginning with section 54950).
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1 (D) This Agreement, and any record or data that the Contractor may provide to the
2 County, is subject to public disclosure as a public record under the California Public
3 Records Act (California Government Code, Title 1, Division 10, Chapter 3, beginning
4 with section 7920.200) ("CPRA").
5 (E) This Agreement, and any record or data that the Contractor may provide to the
6 County, is subject to public disclosure as information concerning the conduct of the
7 people's business of the State of California under California Constitution, Article 1,
8 section 3, subdivision (b).
9 (F) Any marking of confidentiality or restricted access upon or otherwise made with
10 respect to any record or data that the Contractor may provide to the County shall be
11 disregarded and have no effect on the County's right or duty to disclose to the public or
12 governmental agency any such record or data.
13 10.4 Public Records Act Requests. If the County receives a written or oral request
14 under the CPRA to publicly disclose any record that is in the Contractor's possession or control,
15 and which the County has a right, under any provision of this Agreement or applicable law, to
16 possess or control, then the County may demand, in writing, that the Contractor deliver to the
17 County, for purposes of public disclosure, the requested records that may be in the possession
18 or control of the Contractor. Within five business days after the County's demand, the
19 Contractor shall (a) deliver to the County all of the requested records that are in the Contractor's
20 possession or control, together with a written statement that the Contractor, after conducting a
21 diligent search, has produced all requested records that are in the Contractor's possession or
22 control, or (b) provide to the County a written statement that the Contractor, after conducting a
23 diligent search, does not possess or control any of the requested records. The Contractor shall
24 cooperate with the County with respect to any County demand for such records. If the
25 Contractor wishes to assert that any specific record or data is exempt from disclosure under the
26 CPRA or other applicable law, it must deliver the record or data to the County and assert the
27 exemption by citation to specific legal authority within the written statement that it provides to
28 the County under this section. The Contractor's assertion of any exemption from disclosure is
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1 not binding on the County, but the County will give at least 10 days' advance written notice to
2 the Contractor before disclosing any record subject to the Contractor's assertion of exemption
3 from disclosure. The Contractor shall indemnify the County for any court-ordered award of costs
4 or attorney's fees under the CPRA that results from the Contractor's delay, claim of exemption,
5 failure to produce any such records, or failure to cooperate with the County with respect to any
6 County demand for any such records.
7 Article 11
8 Disclosure of Self-Dealing Transactions
9 11.1 Applicability. This Article 11 applies if the Contractor is operating as a corporation,
10 or changes its status to operate as a corporation.
11 11.2 Duty to Disclose. If any member of the Contractor's board of directors is party to a
12 self-dealing transaction, he or she shall disclose the transaction by completing and signing a
13 "Self-Dealing Transaction Disclosure Form" (Exhibit B to this Agreement) and submitting it to the
14 County before commencing the transaction or immediately after.
15 11.3 Definition. "Self-dealing transaction" means a transaction to which the Contractor is
16 a party and in which one or more of its directors, as an individual, has a material financial
17 interest.
18 Article 12
19 General Terms
20 12.1 Modification. Except as provided in Article 6, "Termination and Suspension," this
21 Agreement may not be modified, and no waiver is effective, except by written agreement signed
22 by both parties. The Contractor acknowledges that County employees have no authority to
23 modify this Agreement except as expressly provided in this Agreement.
24 12.2 Non-Assignment. Neither party may assign its rights or delegate its obligations
25 under this Agreement without the prior written consent of the other party.
26 12.3 Governing Law. The laws of the State of California govern all matters arising from
27 or related to this Agreement.
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1 12.4 Jurisdiction and Venue. This Agreement is signed and performed in Fresno
2 County, California. Contractor consents to California jurisdiction for actions arising from or
3 related to this Agreement, and, subject to the Government Claims Act, all such actions must be
4 brought and maintained in Fresno County.
5 12.5 Construction. The final form of this Agreement is the result of the parties' combined
6 efforts. If anything in this Agreement is found by a court of competent jurisdiction to be
7 ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement
8 against either party.
9 12.6 Days. Unless otherwise specified, "days" means calendar days.
10 12.7 Headings. The headings and section titles in this Agreement are for convenience
11 only and are not part of this Agreement.
12 12.8 Severability. If anything in this Agreement is found by a court of competent
13 jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in
14 effect, and the parties shall make best efforts to replace the unlawful or unenforceable part of
15 this Agreement with lawful and enforceable terms intended to accomplish the parties' original
16 intent.
17 12.9 Nondiscrimination. During the performance of this Agreement, the Contractor shall
18 not unlawfully discriminate against any employee or applicant for employment, or recipient of
19 services, because of race, religious creed, color, national origin, ancestry, physical disability,
20 mental disability, medical condition, genetic information, marital status, sex, gender, gender
21 identity, gender expression, age, sexual orientation, military status or veteran status pursuant to
22 all applicable State of California and federal statutes and regulation.
23 12.10 No Waiver. Payment, waiver, or discharge by the County of any liability or obligation
24 of the Contractor under this Agreement on any one or more occasions is not a waiver of
25 performance of any continuing or other obligation of the Contractor and does not prohibit
26 enforcement by the County of any obligation on any other occasion.
27 12.11 Entire Agreement. This Agreement, including its exhibits, is the entire agreement
28 between the Contractor and the County with respect to the subject matter of this Agreement,
11
1 and it supersedes all previous negotiations, proposals, commitments, writings, advertisements,
2 publications, and understandings of any nature unless those things are expressly included in
3 this Agreement. If there is any inconsistency between the terms of this Agreement without its
4 exhibits and the terms of the exhibits, then the inconsistency will be resolved by giving
5 precedence first to the terms of this Agreement without its exhibits, and then to the terms of the
6 exhibits.
7 12.12 No Third-Party Beneficiaries. This Agreement does not and is not intended to
8 create any rights or obligations for any person or entity except for the parties.
9 12.13 Authorized Signature. The Contractor represents and warrants to the County that:
10 (A) The Contractor is duly authorized and empowered to sign and perform its
11 obligations under this Agreement.
12 (B) The individual signing this Agreement on behalf of the Contractor is duly
13 authorized to do so and his or her signature on this Agreement legally binds the
14 Contractor to the terms of this Agreement.
15 12.14 Electronic Signatures. The parties agree that this Agreement may be executed by
16 electronic signature as provided in this section.
17 (A) An "electronic signature" means any symbol or process intended by an individual
18 signing this Agreement to represent their signature, including but not limited to (1) a
19 digital signature; (2) a faxed version of an original handwritten signature; or (3) an
20 electronically scanned and transmitted (for example by PDF document) version of an
21 original handwritten signature.
22 (B) Each electronic signature affixed or attached to this Agreement (1) is deemed
23 equivalent to a valid original handwritten signature of the person signing this Agreement
24 for all purposes, including but not limited to evidentiary proof in any administrative or
25 judicial proceeding, and (2) has the same force and effect as the valid original
26 handwritten signature of that person.
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1 (C)The provisions of this section satisfy the requirements of Civil Code section
2 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
3 Part 2, Title 2.5, beginning with section 1633.1).
4 (D) Each party using a digital signature represents that it has undertaken and
5 satisfied the requirements of Government Code section 16.5, subdivision (a),
6 paragraphs (1) through (5), and agrees that each other party may rely upon that
7 representation.
8 (E) This Agreement is not conditioned upon the parties conducting the transactions
9 under it by electronic means and either party may sign this Agreement with an original
10 handwritten signature.
11 12.15 Counterparts. This Agreement may be signed in counterparts, each of which is an
12 original, and all of which together constitute this Agreement.
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1 The parties are signing this Agreement on the date stated in the introductory clause.
2
ACE Parking Management, Inc COUNTY OF FRESNO
3
4 'y
5 j(-)-hnsl!laurrgarff-ne-r(,-CE0 Nathan Magsig, Chairman of the Board of
V Supervisors of the County of Fresno
6 645 Ash Street
San Diego, CA 92101 Attest:
7 Bernice E. Seidel
Clerk of the Board of Supervisors
8 County of Fresno, State of California
9
By:
10 Deputy
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12 For accounting use only:
13 Org No.: 7910
Account No.: 5055
14 Fund No.: 0001
Subclass No.: 10000
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Exhibit A
1 Scope of Services
2 A. Contractor shall operate the vehicle fee collection services at following County-operated
3 Parks: Avocado Lake, Kearney, Laton-Kingston, Lost Lake, and Skaggs Bridge.
4 B. On or before the 201" day of each month Contractor shall provide to the Parks Manager a
5 detailed written report listing all prior monthly revenues received, and Approved Expenses,
6 as defined below, which are incurred under this Agreement, including all necessary backup
7 documentation for such revenues received and Approved Expenses incurred ("Monthly
8 Report"). The Monthly Report shall include daily and monthly maintenance, customer
9 service, and detailed incident, accident, vandalism, theft, and occupancy details. County
10 may also require other reports. County may also request an electronic copy of the detailed
11 Monthly Report and access to Contractor's proprietary on-line "ACE Parking Client Portal" to
12 review current and past profit/loss statements.
13 C. "Approved Expenses" are defined as expenses that have been pre-approved by the County
14 and agreed to by the Contractor.
15 D. If the overall monthly revenue obtained by that month's parking fees does not exceed that
16 month's operational costs, Contractor shall record an operating loss for that month.
17 Contractor shall hold a balance from previous month's loss and apply it to the next months
18 net revenue. Contractor shall communicate this to the Parks Manager in writing and provide
19 monthly statements reflecting applied charges. The Contractor shall work closely with the
20 County representative in drafting monthly operating schedules so as to minimize the
21 possibility of such a monthly loss. The Contractor shall modify the operating schedule and
22 hours of operation as needed in order to ensure a net revenue return to the County. Prior to
23 modifying operational hours, Contractor shall provide that month's revenue and cost
24 information to County and obtain written permission from County to modify operational
25 hours.
26 E. Contractor shall respond in a timely manner to all inquiries by the staff of the Department of
27 Public Works and Planning or the Auditor-Controller/Treasurer-Tax Collector's office on the
28 accounting or budgeting of the services being provided.
A-1
Exhibit A
1 Parks /Collection of Fees
2 Each of the five (5) Parks have fee collection booths located near each of their
3 entrances. Contractor will be responsible for collecting vehicle entry fees (VEF) at the following
4 locations:
5 AVOCADO LAKE PARK is located 23 miles east of the City of Fresno via Highway 180
6 and Piedra Road; the park address is 3625 N. Piedra Road, Piedra, CA 93649. The park is 210
7 acres in size. The fee booth is generally operated from mid-March to the end of September.
8 KEARNEY PARK is located on Kearney Boulevard seven miles west of the City of
9 Fresno; the park's address is 6725 Kearney Blvd, Fresno, CA 93706. It is comprised of 225
10 acres. The fee booth is generally operated from mid-March to the end of September.
11 LATON-KINGSTON PARK is located 25 miles southeast of the City of Fresno on Fowler
12 Road (west of Laton) on the Kings River; the park address is 20055 S. Fowler Ave., Laton, CA
13 93242. The park consists of 22 developed acres. The fee booth is generally operated from mid-
14 March to mid-September.
15 LOST LAKE RECREATION AREA is located 19 miles north of the City of Fresno below
16 Friant Dam along the San Joaquin River; the park's address is 16385 N. Friant Road, Friant, CA
17 93720. The park is approximately 305 acres in size. The fee booth is generally staffed
18 continually from mid-March to the end of September; beginning in October and extending
19 through mid-March, the fee booth is operated only on the weekends.
20 SKAGGS BRIDGE PARK is located off of Highway 145 (Madera Avenue) and Barstow
21 Ave; the park's address is 5901 N. Madera Ave., Kerman, CA 93630. The park is 17 acres in
22 size. The fee booth is generally operated from mid-March through the end of September.
23 PARKS and EQUIPMENT Each of the five locations are equipped with an enclosed,
24 secure fee booth, the SysParc VP2010 Electronic Valet ticket dispenser, and 110 VAC (volts
25 alternating current). Phone lines are not currently available. Contractor will have the capability
26 and equipment to offer mobile payment, pre-payment, credit card payment, and any other
27 payment methods for day use at each of the park locations. Contractor will be responsible for
28 the credit card merchant banking accounts at each location; however, the cost could be charged
A-2
Exhibit A
1 back to the agreement. County will retain ownership of credit card processing equipment. Any
2 additional costs associated with credit card processing equipment, mobile payment, or pre-
3 payment services will be subject to the maximum compensation amount under this agreement.
4
5 Park Hours of Operation
6 Most of the Parks are open year-round, with the exception of Laton-Kingston and Skaggs Bridge
7 Parks. These two Parks close on October 1 and re-open just before Easter. The hours of fee
8 booth staffing vary depending on Park location. During March, April and May, the fee booths are
9 operated on weekends only (except for Lost Lake Recreation Area), however, this schedule
10 depends on many variables, such as weather conditions and volume of water flowing in
11 adjacent rivers. During the summer months, the fee booths are operated between 8 - 12 hours
12 per day, seven (7) days per week. Each September, the fee booths schedules revert to
13 weekends only, depending on weather conditions and volume of water flowing in the waterways.
14 During holidays (Easter, Mother's Day, Memorial Day, Father's Day, Labor Day, and
15 Independence Day) ("Holidays") additional staff and entry lines may be required at the Parks to
16 prevent the obstruction of the flow of traffic coming into the parks. During each Holiday, Kearney
17 Park, Lost Lake Recreation Area, and Avocado Lake may have up to four (4) different entry
18 points that require staffing to issue entrance tickets. The County Representative will work with
19 Contractor to coordinate the booth staffing hours on a monthly basis, depending on
20 weather conditions, number of vehicles entering per hour (min. target is between 4-5/ hour),
21 scheduled events and historical or recent revenue data.
22 Avocado Lake Park: April 1 through September 30 - 7:00 am to 10:00 pm;
23 October 1 through March 31 - 7:00 am to 7:OOpm
24 Kearney Park: April 1 through September 30 - 7:00 am to 10:00 pm; October 1 through
25 March 31 - 7:00 am to 7:00 pm
26 Laton-Kingston Park: April 1 through September 30 - 7:00 am to 10:00 pm; October 1
27 through March 31 - 7:00 am to 7:00 pm
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A-3
Exhibit A
1 Lost Lake Park: April 1 through September 30 - 7:00 am to 10:00 pm; October 1
2 through March 31 - 7:00 am to 7:00 pm
3 Skaggs Bridge Park: April 1 through September 30 - 7:00 am to 10:00 pm; October 1
4 through March 31 - 7:00 am to 7:00 pm
5
6 Contractor's Responsibilities:
7 Contractor shall be solely responsible for the day-to-day operations of each Park's fee booth.
8 At a minimum, Contractor's responsibilities include but are not limited to the following:
9 A. Operate, manage, direct, and superintend the entry fee booths in a diligent,
10 economical, and efficient manner, so that revenues per month exceed expenses.
11 Through the use of revenue information and other related reports and analysis,
12 Contractor shall make diligent efforts to schedule Contractor's staff to
13 ensure that the collected revenues exceed costs, including salary, benefits and
14 administrative overhead.
15 B. Only cash registers provided by County shall be used in the handling of all
16 transactions. Contractor shall provide copies of the "Z" tapes of each branch to County
17 on a monthly basis.
18 C. Contractor will compile and submit the Monthly Report to County on or before the 20'"
19 day of each month.
20 D. A net revenue check will be submitted to the County on or before the 20th day of the
21 following month.
22 E. If a toll booth is equipped with a loop counter data, Contractor shall utilize this
23 equipment to assist County in the development and maintenance of operation
24 schedules. All operation schedules for each Park shall be approved in writing by
25 County.
26 F. Any vandalism, theft, problems, and disturbances arising with the public shall
27 immediately be reported to the Fresno County Sheriff's Office at (559) 600-3111.
28
A-4
Exhibit A
1 G. Contractor shall notify County of all accidents, incidents, vandalism, theft, or other
2 problems or disturbances that arise in the Parks within twenty-four (24) hours of the
3 occurrence.
4 H. Prior to the start of the season, Contractor will provide a detailed organizational chart
5 describing the staffing levels that apply to County operations. Contractor shall meet with
6 the County Representative on a monthly basis to discuss staffing levels.
7 I. Contract is to provide uniforms at its sole cost.
8 J. Contractor must have a local office and manager.
9 K. From time to time, Contractor's staff shall distribute County flyers, maps, or
10 other information to the public, at County's request.
11 L. Contractor shall keep all fee booths neat and clean at all times. Any interior or exterior
12 modifications to the fee booths are not permitted unless approved in writing by County.
13 M. Contractor will be responsible for resolving refund claims made by the public.
14 N. During special events requested by the County, Contractor will be responsible for
15 having additional staffing to collect vehicle entry fees at multiple entrances into each
16 Park. Operation of multiple entrances into the Parks is intended to alleviate traffic
17 congestion and minimize unsafe conditions of vehicles backing up onto major roadways.
18
19 Material Costs
20 Contractor shall be reimbursed at direct cost for materials used in the process of
21 providing services under the Agreement. Costs must be approved in writing by the County
22 Representative to be eligible for reimbursement, and must be incurred for materials necessary
23 to provide services and authorized under the Agreement.
24
25
26
27
28
A-5
Exhibit B
1 Compensation
2 The Contractor will be compensated for performance of its services under this
3 Agreement as provided in this Exhibit B. The Contractor is not entitled to any compensation
4 except as expressly provided in this Exhibit B.
5 Contractor will be compensated for management fees and approved expenses to
6 operate each Park. The maximum compensation payable to the Contractor under this
7 Agreement is $1,346,136.00, from the commencement of the Agreement until July 31, 2027.
8 The term of this Agreement may be extended for two (2) twelve (12) month periods upon written
9 mutual consent of both parties. Each year of the Agreement has an escalating cost as follows:
10 Year 1 - $256,215.00; Year 2 - $262,528.00; Year 3 — 269,032.00; Year 4 - $275,731.00, Year 5
11 - $282,630.00. No approved overhead expenses shall cause the maximum compensation
12 amount of$1,346,136.00 for the potential five-year term of this Agreement to be exceeded.
13 Overhead expenses include payment for labor, staff recruitment, testing and training,
14 management and operations fees, tickets, decals, signage, personal protective equipment,
15 office rent and utilities, office supplies, janitorial supplies, miscellaneous hardware, postage,
16 telephone, payment devices, costs associated with credit card processing equipment, mobile
17 payment, or pre-payment services and bank fees.
18
19
20
21
22
23
24
25
26
27
28
B-1
Exhibit C
Self-Dealing Transaction Disclosure Form
In order to conduct business with the County of Fresno ("County"), members of a
contractor's board of directors ("County Contractor"), must disclose any self-dealing transactions
that they are a party to while providing goods, performing services, or both for the County. A
self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest."
The definition above will be used for purposes of completing this disclosure form.
Instructions
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
The form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
C-1
Exhibit C
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a
party to)
(4) Explain why this self-dealing transaction is consistent with the requirements of
Corporations Code § 5233 (a)
(5) Authorized Signature
Signature: Date:
C-2
Exhibit D
Insurance Requirements
1. Required Policies
Without limiting the County's right to obtain indemnification from the Contractor or any third
parties, Contractor, at its sole expense, shall maintain in full force and effect the following
insurance policies throughout the term of this Agreement.
(A) Commercial General Liability. Commercial general liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
Coverage must include products, completed operations, property damage, bodily injury,
personal injury, and advertising injury. The Contractor shall obtain an endorsement to
this policy naming the County of Fresno, its officers, agents, employees, and volunteers,
individually and collectively, as additional insureds, but only insofar as the operations
under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County
is excess only and not contributing with insurance provided under the Contractor's
policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages.
Coverage must include any auto used in connection with this Agreement.
(C)Workers Compensation. Workers compensation insurance as required by the laws of
the State of California with statutory limits.
(D) Employer's Liability. Employer's liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for disease.
(E) Crime Coverage. A Fidelity Bond or Crime Insurance policy with limits of not less than
$100,000.00 per occurrence.
a. Such coverage must protect against all loss of money, securities, or other
valuable property entrusted by County to Contractor, and apply to all of
Contractor's directors, officers, agents and employees who regularly handle or
have responsibility for such money, securities, or property.
b. Contractor must name the County as an Additional Insured and Loss Payee as
its interests may appear.
c. This insurance must include third party fidelity coverage, include coverage for
loss due to theft, mysterious disappearance, and computer fraud/theft, and must
not contain a requirement for an arrest and/or conviction.
(F) All-Risk Property Insurance. All-Risk Property Insurance with no coinsurance penalty
provision in an amount that will cover the total of County purchased and owned property
in possession of Contractor(s) and/or used in the execution of this Agreement.
a. Coverage must include full replacement value.
b. Contractor must name the County as an Additional Loss Payee.
D-1
Exhibit D
2. Additional Requirements
(A) Verification of Coverage. Within 30 days after the Contractor signs this Agreement,
and at any time during the term of this Agreement as requested by the County's Risk
Manager or the County Administrative Office, the Contractor shall deliver, or cause its
broker or producer to deliver, to the County Risk Manager, at 2220 Tulare Street, 16th
Floor, Fresno, California 93721, or HRRiskManagement@fresnocountyca.gov, and by
mail or email to the person identified to receive notices under this Agreement,
certificates of insurance and endorsements for all of the coverages required under this
Agreement.
(i) Each insurance certificate must state that: (1) the insurance coverage has been
obtained and is in full force; (2) the County, its officers, agents, employees, and
volunteers are not responsible for any premiums on the policy; and (3) the
Contractor has waived its right to recover from the County, its officers, agents,
employees, and volunteers any amounts paid under any insurance policy
required by this Agreement and that waiver does not invalidate the insurance
policy.
(ii) The commercial general liability insurance certificate must also state, and include
an endorsement, that the County of Fresno, its officers, agents, employees, and
volunteers, individually and collectively, are additional insureds insofar as the
operations under this Agreement are concerned. The commercial general liability
insurance certificate must also state that the coverage shall apply as primary
insurance and any other insurance, or self-insurance, maintained by the County
shall be excess only and not contributing with insurance provided under the
Contractor's policy.
(iii) The automobile liability insurance certificate must state that the policy covers any
auto used in connection with this Agreement.
(B) Acceptability of Insurers. All insurance policies required under this Agreement must be
issued by admitted insurers licensed to do business in the State of California and
possessing at all times during the term of this Agreement an A.M. Best, Inc. rating of no
less than A: VI I.
(C) Notice of Cancellation or Change. For each insurance policy required under this
Agreement, the Contractor shall provide to the County, or ensure that the policy requires
the insurer to provide to the County, written notice of any cancellation or change in the
policy as required in this paragraph. For cancellation of the policy for nonpayment of
premium, the Contractor shall, or shall cause the insurer to, provide written notice to the
County not less than 10 days in advance of cancellation. For cancellation of the policy
for any other reason, and for any other change to the policy, the Contractor shall, or shall
cause the insurer to, provide written notice to the County not less than 30 days in
advance of cancellation or change. The County in its sole discretion may determine that
the failure of the Contractor or its insurer to timely provide a written notice required by
this paragraph is a breach of this Agreement.
(D) County's Entitlement to Greater Coverage. If the Contractor has or obtains insurance
with broader coverage, higher limits, or both, than what is required under this
D-2
Exhibit D
Agreement, then the County requires and is entitled to the broader coverage, higher
limits, or both. To that end, the Contractor shall deliver, or cause its broker or producer
to deliver, to the County's Risk Manager certificates of insurance and endorsements for
all of the coverages that have such broader coverage, higher limits, or both, as required
under this Agreement.
(E) Waiver of Subrogation. The Contractor waives any right to recover from the County, its
officers, agents, employees, and volunteers any amounts paid under the policy of
worker's compensation insurance required by this Agreement. The Contractor is solely
responsible to obtain any policy endorsement that may be necessary to accomplish that
waiver, but the Contractor's waiver of subrogation under this paragraph is effective
whether or not the Contractor obtains such an endorsement.
(F) County's Remedy for Contractor's Failure to Maintain. If the Contractor fails to keep
in effect at all times any insurance coverage required under this Agreement, the County
may, in addition to any other remedies it may have, suspend or terminate this
Agreement upon the occurrence of that failure, or purchase such insurance coverage,
and charge the cost of that coverage to the Contractor. The County may offset such
charges against any amounts owed by the County to the Contractor under this
Agreement.
(G)Subcontractors. The Contractor shall require and verify that all subcontractors used by
the Contractor to provide services under this Agreement maintain insurance meeting all
insurance requirements provided in this Agreement. This paragraph does not authorize
the Contractor to provide services under this Agreement using subcontractors.
D-3