HomeMy WebLinkAboutAgreement A-24-215 with State of California.pdf DocuSign Envelope ID:1487C356-5CF0-4314-BEA2-182E225FAF9A D: 0890-23G27110 Agreement No. 24-215
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT F7!
REEMENTNUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev.04/2020) 23G27110 SOS-0890
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Secretary of State
CONTRACTOR NAME
Fresno County
2.The term of this Agreement is:
START DATE
February 1,2024 or upon approval by Dept.of General Services,if required,whichever is later
THROUGH END DATE
June 30,2025
3.The maximum amount of this Agreement is:
$168,000.00;One Hundred Sixty Eight Thousand Dollars and Zero Cents
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Scope of Work 5
Exhibit B Budget Detail and Payment Provisions 5
Exhibit C* General Terms and Conditions GTC
04/2017
Exhibit D Special Terms and Conditions(Attached hereto as part of this Agreement) 4
Exhibit E Additional Provisions 3
Exhibit F Resolution
Exhibit G HAVA Activity Report 1
Items s own with an asters (*),are hereby incorporated by reference and made part of this agreement as if attached ereto.
These documents can be viewed of https://www.dc7s.co.gov/OLS/Resources
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
Fresno County
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
2281 Tulare St, Room 301, Fresno CA 93721 Fresno CA 93721
PRINTED NAME OF PERSON SIGNING TITLE chairman Of the Board Of
Nathan Magsig Supervisors of the County of Fresno
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
5/;z
ATTEST:
For Accounting use only: BERNICE E.SEIDEL
Fund: 0001 Clerk of the Board of Supervisors
subcl ass:10000 County of Fresno,State of California
Org : 28500500
Account: 3575 By )AAA"— Deputy
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DocuSign Envelope ID: 1487C356-5CF0-4314-BEA2-182E225FAF9A D: 0890-23G27110
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev.04/2020) 23G27110 SOS-0890
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Secretary of State
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
1500 11th Street Sacramento CA 95814
PRINTED NAME OF PERSON SIGNING TITLE
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable)
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Exhibit A
Scope of Work
A. PURPOSE OF AGREEMENT
The purpose of this Agreement is to provide the County of Fresno (County)
with Help America Vote Act (HAVA) Federal funds, CFDA Number 90.404,
administered by the U.S. Election Assistance Commission (EAC) "for activities
to improve the administration of elections for Federal office, including to
enhance election technology and make election security improvements, as
authorized under sections 101 , 103, 104 of HAVA" subject to the provisions of
this Agreement and all requirements of state and federal law, regulations
and procedures.
B. PROJECT CONTACTS
• The program representatives during the term of Agreement will be:
County: James Kus (559) 600-8683
SOS: Justin Hirai (916) 603-7903 or HAVAlnvoices@sos.ca.gov.
C. APPROPRIATE USES OF HAVA FUNDS
HAVA funds received pursuant to this contract shall be used for
reimbursement for activities to improve the administration of elections for
Federal office, including to enhance election technology and make election
security improvements, as authorized under sections 101 , 103, 104 of HAVA for
costs reasonably incurred for:
1. Cybersecurity: Activities related to the improvement and
enhancement of county cybersecurity, which includes:
o Penetration testing and any associated remediation
o Red team exercises and any associated remediation or
mitigation
o End point detection
o Multi-factor authentication for all devices including
o Mobile Device Management
o Mobile Threat Defense
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o Segregating election information technology
o Enhancements for network security including
o Network Threat Detection
o Network Threat Protection
o Network Access Control
o Identification of public facing vulnerabilities and configuration
errors through cyber hygiene scans or other methods and any
associated remediation
o Patching, patch management, and vulnerability management
o Anti-Malware protection
o Malicious domain blocking and reporting (MDBR)
o Application Security
o Application Whitelisting
o Distributed Denial of Service (DDoS) protection
o Third party software and/or hardware in support of improving the
county's cybersecurity capabilities
o Software, hardware or consulting services and/or any associated
information technology installation directly related to
cybersecurity risks which may include
o Application Development Security
o Software Supply Chain Management
o Identity Lifecycle Management
o Monitoring of systems and applications to prevent and detect
data breaches or fraud including interconnected systems which
may include
o Security Continuous Monitoring 247
o Cloud Security Monitoring
o Insider Threat Detection
o Log Management
o Threat Intelligence Platform
o Application Security
o Operational Technology Security
o Staff or consultant time associated with implementation of any
of the above activities
2. Physical Security: Activities related to the improvement and
enhancement of county physical security which includes:
o Staff time or consulting services to improve security practices
and documentation, including drafting and documenting
information security policies and procedures, emergency
planning, and continuity of operations
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o Crisis response kit
o First aid supplies
o Panic alarms
o Intrusion detection systems
o Restricted access controls
o Security cameras or other surveillance equipment
o Emergency generator
o Physically securing servers hosting county voter registration,
election information systems, and voting technology
o Securing storage or offsite locations used for election equipment
and supplies
o Additional services that improve security
3. Security and Privacy Awareness Training: Creating awareness and
educating employees and other users of information systems on the
information security risks associated with the activities related to their
job roles, as well as their responsibilities in complying with an
organization's security policies and procedures designed to reduce
these risks. Training for staff that encompass essential knowledge and
skills that help maintain the security and integrity of elections, including:
o User awareness training
o Phishing training
o Social engineering training
o Combatting mis/dis/mal information
o De-escalation and conflict resolution
o Emergency drills
o Tabletop exercises
4. Incident Response: Costs related to responding to an election security
incident, including:
o Staff time or consulting services for incident response plan drafting
and preparation
o Staff time or consulting services to identify an attack, minimize its
effects, contain damage, and remediate the cause to reduce the
risk of future incidents
Items presumed not to be reimbursable:
The following is a partial list of items presumed to not be reimbursable and
not inclusive of all items that are not reimbursable. The list is provided only for
the purpose of providing guidance. The Secretary of State shall be the sole
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determiner if an expenditure is reimbursable.
1. Costs not directly related to election infrastructure security.
2. Overhead costs.
3. Computers/Laptops/Tablets.
4. Blackberries/Smartphones (handheld computers).
5. Other office equipment, including but not limited to fax machines,
copiers and scanners, unless prior approval has been obtained from
the granting agency.
6. Office supplies, including but not limited to paper, pens and post-it
notes.
7. Travel costs.
D. CONDITION FOR RECEIVING FUNDS
The County may seek reimbursement for the activities identified above,
provided that the County certifies as part of the reimbursement claim that it
has done all of the following:
1 . Utilized the Department of Homeland Security Cybersecurity and
Infrastructure Security Agency (CISA) no cost Cyber Hygiene Web
Application Scanning service, or other equivalent cyber hygiene
scanning service (httos://www.cisa.gov/news-events/news/cyber-
hvc iene-web-application-scanning).
2. At least one County employee or agent attended one of the regional
tabletop training sessions sponsored by the Secretary of State or CISA.
3. Conducted privacy and security awareness training including cyber
security best practices for all elections related staff.
4. Completed an incident response plan detailing how elections staff
detect, respond to, and recover from network security incidents.
In addition, as a condition of receiving reimbursement for the activities
identified above, the County shall certify as a condition of reimbursement
that the County has done one or more of the following:
5. Deployed reliable antivirus software and kept it up to date.
6. Implemented a firewall and kept it up to date.
7. Deployed an intrusion detection system and kept it up to date.
8. Deployed the Elections Infrastructure Information Sharing & Analysis
Center (EI-ISAC) Endpoint Detection Response program, or other
equivalent end point protection and is kept up to date
(https://www.cisecurity.org/insights/spotlight/cybersecurity-spotlight-
endpoint-detection-and-response-edr).
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9. Adopted a .gov Top-Level Domain or are currently in the transition
process (https://aet.gov/registration/) for obtaining a .gov Top-Level
Domain.
Invoices must include itemized list of costs prior to reimbursement.
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Exhibit B
BUDGET DETAIL AND PAYMENT PROVISIONS
1 . Invoicing and Payment
A. For services satisfactorily rendered, and upon receipt and approval of
the invoices submitted with supporting documentation, the State
agrees to compensate the County for actual expenditures incurred in
accordance with the rates specified herein, which is attached hereto
and made a part of this Agreement.
B. Invoices shall include the Agreement Number and shall be submitted
not more frequently than monthly in arrears:
Preferred Method in electronic format (PDF) via email to
AccountsPayable@sos.ca.gov.
Hard copies, though not required, may be sent to:
Office of Secretary of State
Attention: Accounts Payable
P.O. Box 944260
Sacramento, CA 94244-2600
C. Counties will be reimbursed as specified in Exhibit A `Scope of Work',
Section C, `Appropriate Uses of HAVA Funds'.
2. Budget Contingency Clause
A. It is mutually agreed that if the Budget Act, or a HAVA Spending Plan
or Spending Plan amendment, of the current year and/or subsequent
years covered under this Agreement does not appropriate sufficient
funds for the program, this Agreement shall be of no further force and
effect. In this event, the State shall have no liability to pay any funds
whatsoever to County or to furnish any other considerations under this
Agreement and County shall not be obligated to perform any
provisions of this Agreement.
B. If funding for any fiscal year is reduced or deleted by the Budget Act,
or by a HAVA Spending Plan or Spending Plan amendment, for
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purposes of this program, the State shall have the option to either
cancel the Agreement with no liability occurring to the State, or offer
an agreement amendment to County to reflect the reduced amount.
3. Federal Funds
A. It is mutually understood between the parties that this contract may
have been written for the mutual benefit of both parties before
ascertaining the availability of congressional appropriation of funds, to
avoid program and fiscal delays that would occur if the contract were
executed after that determination was made.
B. This contract is valid and enforceable only if the United State
Government for the fiscal year 2023/2024, for the purpose of this
program makes sufficient funds available to the state. In addition, this
contract is subject to any additional restrictions, limitations, or
conditions enacted by the Congress or to any statute enacted by the
Congress that may affect the provisions, terms, or funding of this
contract in any manner.
C. The parties mutually agree that if the Congress does not appropriate
sufficient funds for the program, this contract shall be amended to
reflect any reduction in funds.
D. The department has the option to invalidate the contract under the
30-day cancellation clause or to amend the contract to reflect any
reduction in funds.
4. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified
in Government Code Chapter 4.5, commencing with Section 927.
5. Maximum Amount of HAVA Funds to be Provided to County Under this
Program
County shall not receive, pursuant to Agreement, more than
$168,000.00.
6. Failure To Properly Claim Maximum Amount Of HAVA Funds
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Notwithstanding any provision of Agreement, County shall be entitled to
receive only those amounts for fully supported and appropriate claims
which are properly submitted, pursuant to the provisions of Agreement
and all applicable state and federal laws, regulations, and procedures.
7. Basis of Claims
Subject to the provisions below related to the applicability of CFR-200, all
claims for HAVA funds under this program must be based on invoices
submitted by County. All invoices or agreements that are the subject of
any claims must relate directly to expenditures authorized pursuant to
Section C (`Appropriate Use of HAVA Funds') of Exhibit A 'Scope of Work'.
8. Processing of Claims
The Secretary of State shall establish the criteria and processes for
submitting claims under this program. Such criteria shall include
requirements that all claims:
A. Contain a face sheet that summarizes each expenditure made as set
forth in Exhibit A 'Scope of Work';
B. Include the total amount of the claim;
C. Include the agreement number on the face sheet;
D. Identify whether additional claims are expected to be submitted;
E. Include hourly charge of any county staff for which a claim is made for
their time;
F. Include the hourly wage or monthly salary of any employee for which
a claim is made for their salaries;
G. Include signed County staff HAVA Activity Reports, please see sample
which is Exhibit G, for each employee and County's employee for
whom reimbursement for time is being claimed. (Vendors who receive
payment from HAVA funds are required to submit timesheets for any
work paid for as time and materials); or,
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H. Requests for reimbursement for personnel costs, whether regular
county employees or temporary staff, should be backed up with HAVA
timesheets. However, sensitive personal identifying information (PII)
should not be included. If the County uses a computer-based payroll
system that is coded to reflect time spent on HAVA and non-HAVA
projects, the County does not need to submit time sheets. However, for
any request for reimbursement for personnel services, the County must
submit a summary that shows the type of staff, numbers of positions
claimed and time spent on each type of HAVA-related project, along
with the costs of payroll and benefits for those hours. The County must
also verify that coded electronic payroll records are kept on file and
are available for Secretary of State questions and audit purposes.
I. Include a copy of the contract with the contractor if the contractor's
invoice does not describe the activities undertaken in such a manner
that the State can determine whether the activities comply with the
provisions of this Agreement.
9. Application of 2CFR 225
2CFR - Part 225 ("Cost Principles for State, Local and Indian Tribal
Governments"), incorporated herein by reference, to the extent
applicable, shall govern with respect to all aspects of this program. The
provisions of 2 CFR - Part 225 may be found at
https://www,whitehouse.gov/wp-
content/uploads/legacy drupal files/omb/federal register/FR2005/08310
5 a87.pdf
10.Retroactive Payments
Counties may claim reimbursement for expenses and activities permissible
under the terms of this agreement that occur after July 1 , 2023, and on or
before June 30, 2025.
11 .Payments Of Claims
Payments made by the State with respect to any claim shall be sent
directly by the State Controller's office to the County.
12.Deadline For Submitting Claims
The deadline for submitting any claim under this program is
June 30, 2025.
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13.Multiple Claims
County can submit multiple claims for HAVA funds authorized above,
within the aggregate limit established for County.
14.Documentation To Be Submitted
Each claim shall include a cover page that identifies the activity or service
in Exhibit A and the dollar amount associated with each activity or service
for which funds are being sought. Each claim shall also include originals or
true copies of all invoices, agreements, or other documentation that
support the claim, including all documentation required by Office of
Management and Budget, 2CFR - Part 225. The provisions of 2CFR - Part
225 and 2CFR 200 may be found at httl2s://www.whitehouse.gov/wp-
content/uploads/2022/05/2022-Compliance-
SuI2plement PDF Rev 05.11 .22.pdf
15.Order Of Processing
Claims shall be processed by the Secretary of State in order of receipt.
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Exhibit C
GENERAL TERMS AND CONDITIONS
PLEASE NOTE: This page will not be included with the final agreement. The
General Terms and Conditions will be included in the agreement by reference
to Internet site: https://www.dgs.ca.gov/PD/Resources/Page-
Content/Procurement-Division-Resources-List-Folder/Required-Languace� for-
Solicitations-and-Contracts.
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Exhibit D
SPECIAL TERMS AND CONDITIONS
A. AUDITING
1 . Receipt of HAVA funds by a county indicates agreement to establish a
dedicated HAVA account for these funds. Therefore, any payment
received by County pursuant to this program shall be deposited in a
separate, segregated account and any payment made by County
related to this program shall be paid from that account whether or not
the County has paid the vendors for services rendered before
submitting invoices to the State.
2. Any recipient of federal funds to meet the Help America Vote Act
requirements agrees to be audited pursuant to federal and state law.
Accordingly, all documents and electronic files must be produced
upon request by the auditors. CFDA Number for this contract is 90.404.
The audit may include a review of all books, papers, accounts,
documents, or other records of County as they relate to any HAVA
funds. County shall also provide access to all employees having
knowledge of the HAVA funds program to assist the auditor. County
shall provide a copy of any document, paper, or electronic record
requested by the auditor;
3. OMB Circular A-133 ("Audits of States, Local Governments, and Non-
Profit Organizations"), and OMB Circular A-87, incorporated herein by
reference, shall govern with respect to all aspects of this program. The
provisions of these circulars may be found at
http://www.whitehouse.gov/omb/circulars;
4. County shall maintain records in a manner that:
a. Accurately reflects fiscal transactions with necessary controls
and safeguards;
b. Provides complete audit trails, based whenever possible on
original documents (purchase orders, receipts, progress
payments, invoices, timesheets, cancelled warrants, warrant
numbers, etc.);
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c. Provides accounting data so the costs can readily be
determined throughout Agreement period.
5. Records shall be maintained for three years after expiration of
Agreement and for at least one year following any audit or final
disposition of any disputed audit finding;
6. If the final disposition of any disputed audit finding is determined to be
a disallowed cost that the Secretary of State has paid the County, the
County shall return to the Secretary of State an amount equal to the
disallowance.
7. County shall permit periodic site visits by the Secretary of State or the
Secretary of State's designee or designees to determine if any HAVA
funds are being used or have been used in compliance with
Agreement and all applicable laws;
8. Upon request, county shall report to the Secretary of State at least
once every 90 (ninety) days until all funds received have been
expended, on the status of HAVA funds received, in a manner
determined by the Secretary of State.
B. GENERAL PROVISIONS
1 . The program is conditioned on State receiving reimbursement from the
federal government pursuant to HAVA Section 303(a).
2. HAVA funds can only be used for the purposes for which the HAVA
funds are made;
3. No portion of any HAVA funds shall be used for partisan political
purposes. All County staff providing services are required to sign an
agreement, please see Exhibit E Item A, to abide by the Secretary of
States' policy to refrain from engaging in political activities that call
into question the impartiality of the Secretary of State's Office.
4. The provisions of the federal Hatch Act shall apply to employees
working for state and local entities receiving HAVA funds. The Hatch
Act may be reviewed at
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https://osc.clov/Documents/Outreach%20and%20Trainin-Q/Handouts/A
%20Guide%20to%20the%20Hatch%20Act%20for%20Fed era l%20Employe
es.pdf.
5. Any interest earned by County on money received pursuant to this
Agreement must be reported in writing to the Secretary of State within
30 days of expiration of this Agreement. All interest must be used by
the County for the purposes of implementing activities allowable under
this Agreement;
6. Failure by any eligible County to execute a contract within 90 days of
the date on which this contract is made available shall constitute an
express desire to forego funds;
7. Funds not claimed by County within 90 days of the end date of this
contract, or any funds claimed by a county that are not approved for
county use by the Secretary of State within 180 days of the end date of
this contract, shall be reallocated and may only be used to meet
Section 303(a) of HAVA;
8. If funding for any fiscal year is reduced or deleted by the Budget Act
for purposes of this program, the State shall have the option to either
cancel Agreement with no liability occurring to the State, or offer an
Agreement amendment to County to reflect any reduced amount;
9. Agreement is subject to any restrictions, limitations or conditions
enacted or promulgated by the United States Government, or any
agency thereof, that may affect the provisions, terms or funding of
Agreement in any manner;
10. Pursuant to federal policy, Agreement may be terminated by the
State with 30-day written notice to County;
11 . County warrants by execution of Agreement, that no person or selling
agency has been employed or retained to solicit or secure this
contract upon agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide
employees or bona fide established commercial or selling agencies
maintained by County for the purpose of securing business. For
breach or violation of this warranty, the State shall, in addition to other
remedies provided by law, have the right to annul this contract
without liability, paying only for the value of the work actually
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performed, or otherwise recover the full amount of such commission,
percentage, brokerage, or contingent fee;
12. Nothing contained in Agreement or otherwise, shall create any
contractual relation between the State and any subcontractor or
vendor, and no subcontractor shall relieve County of its responsibilities
and obligations hereunder. County agrees to be as fully responsible
to State for the acts and omissions of its subcontractors and of persons
either directly or indirectly employed by any of them as it is for the
acts and omissions of persons directly employed by County. County's
obligation to pay its subcontractors is an independent obligation from
the State's obligation to make payments to County. As a result, State
shall have no obligation to pay or to enforce the payment of any
moneys to any subcontractor or vendor of County;
13. Pursuant to federal law, by signing this agreement or execution of this
purchase order the Contractor certifies under the penalty of perjury
that the contracting entity is not excluded or ineligible from federal
assistance programs and thereby is not on the federal government's
list of suspended or debarred entities.
Pursuant to federal law, as a component of the procurement process,
the Contractor must review the federal government's list of debarred
and suspended vendors and ensure no contract award is provided to
a vendor on this list. This list may be viewed at SAM.gov (formerly at
www.epls.gov).
14. Upon request, county agrees to provide the Secretary of State with a
summary report on its activities under this agreement following each
election for which funds are expended that includes: the method
used to determine the need for funding an eligible activity, including
the reliance on an advisory committee or advisory groups, surveys or
any other methodology used to assess the need for the eligible
activity; the activity performed and funded; the amount of funding
expended; the category or categories of need being met; and any
performance metric or assessment of the quality of the activity,
including unsolicited public comment, advisory committee or advisory
group comment, public comment solicited through surveys and on-
site assessments conducted by the County, its agents or others.
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Exhibit E
ADDITIONAL PROVISIONS
A. Secretary Of State Policy Regarding Political Activity in the Workplace
SECRETARY OF STATE POLICY REGARDING POLITICAL ACTIVITY IN THE
WORKPLACE
The Secretary of State is the state's chief elections officer. It is, therefore,
imperative that staff in the Secretary of State's Office, and those who
contract with the Secretary of State's Office, refrain from engaging in any
political activity that might call into question the office's impartiality with
respect to handling election issues. Accordingly, the policy of the
Secretary of State's Office with respect to political activity in the
workplace, a copy of which will be given to every employee in the
Secretary of State's office and incorporated as an attachment to
contracts with the Secretary of State's Office, is as follows:
1 . No employee of or contractor with the Secretary of State's Office shall
engage in political campaign-related activities on state-compensated
or federal-compensated time, except as required by official duties,
such as answering inquiries from the public. In those cases where the
contractor with the Secretary of State's Office is a county, the term
"contractor" shall apply only to county elections office employees,
county employees redirected to work temporarily for the county
elections office, or any person, firm, company or business that provides
reimbursable election-related services to a county elections office in
furtherance of a contract. This prohibition shall not apply while an
employee is on approved vacation or approved annual leave. This
prohibition shall not apply to activities engaged in during the personal
time of an employee.
2. No employee of or contractor with the Secretary of State's Office shall
use any state property in connection with political campaign activities.
It is strictly prohibited to schedule political campaign-related meetings
or to conduct political campaign-related meetings in state office
space, even if after normal working hours.
3. No employee of or contractor with the Secretary of State's Office shall
use his or her official status with the Secretary of State's Office to
influence political campaign-related activities or to confer support for
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or indicate opposition to a candidate or measure at any level of
government.
4. No employee of or contractor with the Secretary of State's Office may
be involved with political campaign-related telephone calls, letters,
meetings or other political campaign-related activities on state-
compensated or federal-compensated time. Requests by employees
to switch to alternative work schedules, such as 4-10-40 or 9-8-80 work
weeks, or to take vacation in order to accommodate political
campaign-related activities or to attend political campaign functions,
will be judged in the same manner and on the same basis as any other
requests of this nature (i.e., existing needs of the office and discretion
of the division chiefs).
5. The receipt or delivery of political campaign contributions or
photocopies thereof on state property is strictly prohibited, as is the use
of office time or state resources (e.g., intra-office mail or fax machines)
to solicit or transmit political campaign contributions.
6. No employee of or contractor with the Secretary of State's Office may
authorize any person to use his or her affiliation with the Secretary of
State's Office in an attempt to suggest that the employee's or
contractor's support or opposition to a nomination or an election for
office or a ballot measure is of an "official," as distinguished from
private, character.
7. No employee of or contractor with the Secretary of State's Office may
display political campaign-related buttons, posters, or similar materials
in areas visible to individuals who are in public areas of the Secretary of
State's Office; nor may an employee of or contractor with the
Secretary of State's Office display political campaign-related posters
or other materials on windows facing out of the state office building.
8. No employee of or contractor with the Secretary of State's Office may
use official authority or influence for the purpose of interfering with or
attempting to affect the results of an election or a nomination for any
public office.
9. No employee of or contractor with the Secretary of State's Office may
directly or indirectly coerce or solicit contributions from subordinates in
support of or in opposition to an election or nomination for office or a
ballot measure.
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10. An employee who is paid either partially or fully with federal funds,
including the Help America Vote Act of 2002 (HAVA), is subject to the
provisions of the federal Hatch Act, and is, therefore, prohibited from
being a candidate for public office in a partisan election, as defined
in the federal Hatch Act. However, any employee who is to be paid
either partially or fully with funds pursuant to HAVA, shall first be
consulted about the proposed funding and be informed about the
prohibitions of the federal Hatch Act. The employee, whenever
possible, shall be given the opportunity to engage in employment that
does not involve HAVA funding.
11 . Provisions limiting participation in political campaign-related activities
as provided for in this policy statement shall be included in every
contract with the Secretary of State's Office.
B. Executive Order N-6-22-Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22
(the EO) regarding Economic Sanctions against Russia and Russian entities
and individuals. "Economic Sanctions" refers to sanctions imposed by the U.S.
government in response to Russia's actions in Ukraine, as well as any sanctions
imposed under state law. The EO directs state agencies to terminate
contracts with, and to refrain from entering any new contracts with,
individuals or entities that are determined to be a target of Economic
Sanctions. Accordingly, should the State determine Contractor is a target of
Economic Sanctions or is conducting prohibited transactions with sanctioned
individuals or entities, that shall be grounds for termination of this agreement.
The State shall provide Contractor advance written notice of such
termination, allowing Contractor at least 30 calendar days to provide a
written response. Termination shall be at the sole discretion of the State.
If you have questions concerning these restrictions, please refer them to the
Secretary of State Office contact person listed on the contract in Exhibit A.
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EXHIBIT G
TIMESHEET
STATE OF CALIFORNIA-SECRETARY OF STATE
CONTRACTOR HAVA ACTIVITY REPORT
NAME COMPANY NAIVE Month/Year KWA
coordinators
Approval
Contract Number: Location(Sacto/LA)
HAVA ACTIVITY HOURS PROGRAM TIME REPORTING
31 1 2 3 4 5 6 7 6 9 10 11 12 13 14 15 16 n 16 19 20 21 22 23 24 25 26 27 28 29 30 31 1 DELIVERABLE NAME ORG HOURS
1 (Taken from proposal and contract) 0.00
2 0.00
3 0.00
4 0.00
5 0.00
6 0.00
7 0.00
8 0.00
9 0.00
10 0.00
11 0.00
12 0.00
13 0.00
14 0.00
15 0.00
16 0.00
17 0.00
18 0.00
19 0.00
20 0.00
21 0.00
22 0.00
23 0.00
MONTHLY
24 TOTAL 0.00
SIGNATURE OF CONTRACTOR DATE