HomeMy WebLinkAboutAgreement A-22-581 with CalOES.pdf CalOES
GOVERNOR ' S OFFICE
OF EMERGENCY SERVICES
Fiscal Year 2022
Emergency Management
Performance Grant (EMPG)
California Supplement to the
Federal Notice of Funding Opportunity
September 2022
Table of Contents
SECTION1—OVERVIEW.....................................................................................1
Federal Program Announcement
Information Bulletins
Purpose of the California Supplement
Key Changes to the FY 2022 Emergency Management Performance Grant
Grant Management Memoranda
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
SECTION 2—FEDERAL CHANGES AND INITIATIVES .......................................................4
FY 2022 Program Priorities
National Campaigns and Programs
NIMS Implementation
Match Requirement
Management and Administration
Indirect Costs
Equipment Typing/Identification and Use
Equipment Maintenance and Sustainment
Small Unmanned Aircraft Systems
Telecommunications Equipment or Services Prohibitions
Emergency Operations Plans
Conflict of Interest
SECTION 3—STATE CHANGES AND INITIATIVES.......................................................... 10
California Homeland Security Strategy Goals
"On Behalf Of"
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS...................................... 11
Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Governing Body Resolution
Authorized Agent Information
SECTION 5—THE STATE APPLICATION PROCESS......................................................... 15
Application Submission
Late or Incomplete Application
EMPG Contact Information
Subaward Approval
Table of Contents
SECTION 6—POST AWARD REQUIREMENTS ................................................................ 16
Payment Request Process
Semi-Annual Drawdown Requirements
Modifications
Training Requirements
Exercises, Improvement Plans and After Action Reporting
Procurement Standards and Written Procedures
Procurement Documentation
Procurement Thresholds
Noncompetitive Procurements
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention
ATTACHMENTS
A - FY 2022 EMPG Allocations
B - FY 2022 EMPG Timeline
C - FY 2022 EMPG Program Checklist
Section 1 - Overview 1 2022
Federal Program In April 2022, the U.S. Department of Homeland
Announcement Security (DHS)/Federal Emergency Management
Agency (FEMA) issued the Fiscal Year (FY) 2022
Emergency Management Performance Grant (EMPG),
Notice of Funding Opportunity (NOFO) and FEMA
Preparedness Grants Manual.
Subrecipients must follow the programmatic
requirements in the NOFO, FEMA Preparedness Grants
Manual, and the applicable provisions of the Uniform
Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards located in
Title 2, Code of Federal Regulations (C.F.R.) Part 200.
Information Bulletins DHS issues Information Bulletins (IBs) to provide
updates, clarification, and new requirements
throughout the life of the grant.
Purpose of the The FY 2022 EMPG California Supplement to the NOFO
California Supplement (State Supplement) is intended to complement, rather
than replace, the NOFO and the FEMA Preparedness
Grants Manual. Applicants are highly encouraged to
thoroughly read the NOFO and the Preparedness
Grants Manual before referring to the State
Supplement. The State Supplement will emphasize
differences between the FY 2021 and FY 2022 EMPG
and highlight additional California policies and
requirements applicable to the FY 2022 EMPG.
Key Changes to the The National Priorities for the FY 2022 EMPG Program
FY 2022 EMPG are:
• Equity
• Climate Resilience
• Readiness
A detailed description of allowable investments for each
national priority is included in the FY 2022 EMPG NOFO.
1
Section 1 - Overview 1 2022
Key Changes to the Unique Entity Identifier- Effective April 4, 2022, the
FY 2022 EMPG Cont. Federal Government transitioned from using the Data
Universal Numbering System or DUNS number, to a
new, non-proprietary identifier known as a Unique
Entity Identifier or UEI. For entities that have an active
registration in the System for Award Management
(SAM) prior to this date, the UEI has automatically been
assigned and no action is necessary. For all entities
filing a new registration in SAM.gov on or after
April 4, 2022, the UEI will be assigned to that entity as
part of the SAM.gov registration process.
UEI registration information is available on GSA.gov
at Unique Entity Identifier Update.
Grants Management Cal OES issues Grants Management Memoranda
Memoranda (GMMs) which provide additional information and
requirements regarding EMPG funds.
Eligible Subrecipients Eligible Applicants, referred to as Subrecipients, include
Counties/Operational Areas (OAs), and federally-
recognized tribes located in California.
Tribal Allocations The NOFO strongly encourages Cal OES to provide
EMPG funds directly to tribes in California. To
implement this requirement, a special Request for
Proposal will be issued to California's federally-
recognized tribes. All Subrecipients are encouraged to
coordinate with tribal governments to ensure that tribal
needs are considered in their grant applications.
Subrecipient FY 2022 EMPG Subrecipient final allocations are
Allocations included in Attachment A.
Supplanting Grant funds must be used to supplement existing funds,
not replace (supplant) funds that have been
appropriated for the same purpose. Subrecipients may
be required to provide supporting documentation that
certifies a reduction in non-federal resources occurred
for reasons other than the receipt or expected receipt
of federal funds. Supplanting will result in the
disallowance of any activity associated with this
improper use of federal grant funds.
2
Section 1 - Overview 1 2022
Public/Private Subrecipients may contract with any other public or
Organizations private organizations to perform eligible activities on
approved EMPG projects.
Debarred/ Subrecipients must not make or permit any award
Suspended Parties (subaward or contract) at any tier, to any party, that is
debarred, suspended, or otherwise excluded from, or
ineligible for, participation in federal assistance
programs.
Subrecipients must obtain documentation of eligibility
prior to making any subaward or contract funded by
EMPG funds, and must be prepared to present
supporting documentation to monitors/auditors.
Before entering into a Grant Subaward, the
Subrecipient must notify Cal OES if it knows if any of the
principals under the subaward fall under one or more
of the four criteria listed at 2 C.F.R. § 180.335. The rule
also applies to Subrecipients who pass-through funding
to other local entities.
If at any time after accepting a subaward,
Subrecipients learn that any of its principals fall under
one or more of the criteria listed at 2 C.F.R. § 180.335,
immediate written notice must be provided to Cal OES
and all grant activities halted until further instructions
are received from Cal OES. The rule also applies to
subawards passed through by Subrecipients to local
entities.
3
Section 2 — Federal Changes and Initiatives 1 2022
FY 2022 Program DHS/FEMA annually publishes the National Preparedness
Priorities Report (NPR) to report national progress in building,
sustaining, and delivering the core capabilities outlined in
the goal of a secure and resilient nation. This analysis
provides a national perspective on critical preparedness
trends for whole community partners to use to inform
program priorities, allocate resources, and communicate
with stakeholders about issues of concern.
In developing applications for the FY 2022 EMPG Program,
Subrecipients should fund projects that address areas for
improvement as they relate to emergency management
capabilities, and projects that fall into the state, regional,
and national priority areas, including:
• Mass Care
• Economic Recovery
• Planning
• Operational Coordination
• Equity
• Climate Resilience
• Readiness
DHS/FEMA does not prescribe a minimum funding amount
for these priorities. However, Subrecipients are required to
support local, regional, state, and national efforts in
achieving the desired outcomes of these priorities.
National Whole Community Preparedness -Subrecipients should
Campaigns and engage with the whole community to advance individual
Programs and community preparedness and to work as a nation to
build and sustain resilience. In doing so, Subrecipients are
encouraged to consider the needs of individuals with access
and functional needs and limited English proficiency in the
activities and projects funded by the grant.
Subrecipients should utilize established best practices for
whole community inclusion and engage with stakeholders to
advance individual and jurisdictional preparedness and
resilience. Subrecipients are encouraged to consider the
necessities of all Californians in the activities and projects
funded by the grant including children, seniors, individuals
with disabilities or access and functional needs, individuals
4
Section 2 — Federal Changes and Initiatives
National with diverse culture and language use, individuals with lower
Campaigns and economic capacity, and other underserved populations.
Programs Cont.
Active Shooter Preparedness - DHS has developed a
comprehensive Active Shooter Preparedness website, which
strives to enhance national preparedness through a whole-
community approach by providing the necessary products,
tools, and resources to help all stakeholders prepare for and
respond to an active shooter incident. Subrecipients are
encouraged to review the referenced active shooter
resources and evaluate their preparedness needs.
Soft Targets and Crowded Places - States, territories, Urban
Areas, and public and private sector partners are
encouraged to identify security gaps and build capabilities
that address security needs and challenges related to
protecting locations or environments that are easily
accessible to large numbers of people on a predictable or
semi-predictable basis that have limited security or
protective measures in place, including town centers,
shopping malls, open-air venues, outside hard
targets/venues perimeters, and other places of meeting and
gathering. For more information, please see DHS's
Hometown Security Program.
Community Lifelines - FEMA created Community Lifelines to
reframe incident information and impacts using plain
language and unity of effort to enable the integration of
preparedness efforts, existing plans, and identifies unmet
needs to better anticipate response requirements. Additional
information may be found at the Community Lifelines
Implementation Toolkit website.
Strategic Framework for Countering Terrorism and Targeted
Violence - DHS adopted the DHS Strategic Framework for
Countering Terrorism and Targeted Violence, which explains
how the department will use the tools and expertise that
have protected and strengthened the country from foreign
terrorist organizations to address the evolving challenges of
today.
5
Section 2 — Federal Changes and Initiatives
NIMS Prior to allocation of any federal preparedness awards,
Implementation Subrecipients must ensure and maintain adoption and
implementation of the National Incident Management
System tem (NIMS).
Match The FY 2022 EMPG requires a dollar-for-dollar match. This can
Requirement be cash or third-party in-kind contributions. Refer to
2 C.F.R. § 200.306 for specific details. Utilizing the FMFW
Match Tab, Subrecipients will indicate the appropriate
Solution Area and Solution Area Subcategory that
accurately represents the specific activity(ies) and cost(s)
used to meet the match requirement under the FY 2022
EMPG subaward. Contributions from the Subrecipient should
be specifically identified in the match description located on
the FMFW Match Tab. The non-federal match contributions
have the same eligibility requirements as the federal share.
For additional match guidance, see
EMPG Clarifying Guidance IB 458.
Management The Management and Administration (M&A) allowance for
and Subrecipients is set at a maximum of five percent for the
Administration FY 2022 EMPG.
Indirect Costs Indirect costs are allowable under the FY 2022 EMPG
Program Award. Subrecipients who claim indirect costs may
do so provided they use one of the following two methods:
1. Subrecipients with an indirect cost rate approved by their
cognizant federal agency may claim indirect costs based
on the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost
Negotiation Agreement. A copy of the approved
Negotiation Agreement is required at the time of
application.
2. Subrecipients who have never received a negotiated
indirect cost rate and receive less than $35 million in
direct federal funding per year may claim the 10 percent
de minimis indirect cost rate based on Modified Total
Direct Costs (MTDC) as defined in 2 C.F.R. § 200.1 and
Subpart E.
6
Section 2 — Federal Changes and Initiatives 1 2022
Indirect Costs Indirect costs are in addition to the M&A allowance and
Cont. must be included in the Grant Award application as a
"Project" and reflected in the FMFW on the Indirect Cost Tab
if being claimed under the award.
Indirect costs must be based on the claimed direct project
costs, excluding equipment expenditures and other
distorting items. Up to $25,000 of each subaward may be
included as a direct project cost when calculating indirect
costs based on Modified Total Direct Costs.
Indirect costs must be claimed no more than once annually,
and only at the end of the Subrecipient's fiscal year. An
exception to this rule applies if there is a mid-year change to
the approved indirect cost rate; in this case, costs incurred
to date must be claimed. At that time, a Grant Subaward
Modification reflecting the rate change must also be
submitted to Cal OES, along with a copy of the new Indirect
Cost Rate Agreement.
Equipment Allowable EMPG equipment is listed on the FEMA Authorized
Typing/ Equipment List (AEL) website, and includes equipment from
Identification the following AEL Sections:
and Use • PPE (Category 1)
• Information Technology (Category 4)
• Cybersecurity Enhancement Equipment (Category 5)
• Interoperable Communication Equipment (Category 6)
• Detection Equipment (Category 7)
• Power Equipment (Category 10)
• Chemical, Biological, Radiological, Nuclear, and
Explosive (CBRNE) Reference Materials (Category 1 1)
• CBRNE Incident Response Vehicles (Category 12)
• Physical Security Enhancement Equipment (Category 14)
• CBRNE Logistical Support Equipment (Category 19)
• Other Authorized Equipment (Section 21 )
Subrecipients should analyze the cost benefits of purchasing
versus leasing equipment, especially high cost items and
those subject to rapid technical advances.
7
Section 2 — Federal Changes and Initiatives
Equipment Large equipment purchases must be identified and
Typing/ explained. For more information regarding property
Identification management standards for equipment, refer to 2 C.F.R.
and Use Cont. including 200.310, 200.313, and 200.316.
Subrecipients that allocate FY 2022 EMPG funds for
equipment are required to type and identify the capability
associated with that equipment. Also, per FEMA policy, the
purchase of weapons and weapon accessories are not
allowed with EMPG funds. Special rules apply to critical
emergency supplies; refer to Appendix H of the FEMA
Preparedness Grants Manual for additional information.
Equipment Use of EMPG funds for maintenance contracts, warranties,
Maintenance repair or replacement costs, upgrades, and user fees are
and Sustainment allowable as described in FEMA 113s 336 and 379, as well as
Grant Programs Directorate Policy FP 205-402-125-1 .
Small All requests to purchase Small Unmanned Aircraft Systems
Unmanned (SUAS) with FEMA grant funding must comply with IB 426 and
Aircraft Systems include copies of the policies and procedures in place to
safeguard individuals' privacy, civil rights, and civil liberties of
the jurisdiction that will purchase, take title to, or otherwise
use the SUAS equipment. Reference the Presidential
Memorandum: Promoting Economic Competitiveness While
Safeguarding Privacy, Civil Rights, and Civil Liberties in
Domestic Use of Unmanned Aircraft Systems for additional
information.
Telecommuni- Effective August 13, 2020, section 889(f)(2)-(3) of the
cations Equipment John S. McCain National Defense Authorization Act
or Services for FY 2019 (NDAA), Pub. L. No. 1 15-232 (2018) and
Prohibitions 2 C.F.R. § 200.216, 200.471 , and Appendix II to 2 C.F.R. Part
200 prohibits DHS/FEMA Recipients and Subrecipients
(including their contractors and subcontractors) from using
any FEMA funds under open or new awards for the following
covered telecommunications equipment or services:
1) Telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation, (or any subsidiary
or affiliate of such entities);
2) For the purpose of public safety, security of government
facilities, physical security surveillance of critical infrastructure,
8
Section 2 — Federal Changes and Initiatives 1 2022
Telecommuni- and other national security purposes, video surveillance and
cations Equipment telecommunications equipment produced by Hytera
or Services Communications Corporation, Hangzhou Hikvision Digital
Prohibitions Cont. Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities);
3) Telecommunications or video surveillance services provided
by such entities or using such equipment; or
4) Telecommunications or video surveillance equipment or
services produced or provided by an entity that the Secretary
of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or
controlled by, or otherwise connected to, the People's
Republic of China.
Additional guidance is available in FEMA Policy #405-143-1 ,
Prohibitions on Expending FEMA Award Funds for Covered
Telecommunications Equipment or Services.
Emergency Subrecipients should update their Emergency Operations
Operations Plans Plan (EOP) at least once every two years to remain
compliant with the Comprehensive Preparedness Guide 101
version 2.0. Subrecipients are highly encouraged to include
an evacuation plan or annex as part of their EOP as well as
plans to exercise and validate the evacuation plan and
capabilities.
Conflict of To eliminate and reduce the impact of conflicts of interest in
Interest the subaward process, Subrecipients and pass-through
entities must follow their own policies and procedures
regarding the elimination or reduction of conflicts of interest
when making subawards. Subrecipients and pass-through
entities are also required to follow any applicable federal,
state, local, and tribal statutes or regulations governing
conflicts of interest in the making of subawards.
Subrecipients must disclose to their Program Representative,
in writing, any real or potential conflict of interest as defined
by the federal, state, local, or tribal statutes or regulations,
which may arise during the administration of the EMPG
subaward within five days of learning of the conflict of
interest.
9
Section 3 — State Changes and Initiatives
California The State has prioritized the following California Homeland
Homeland Security Strategy Goals for the FY 2022 subawards:
Security Strategy
Goals l . Enhance Information Collection, Analysis, and Sharing,
in Support of Public Safety Operations Across California;
2. Protect Critical Infrastructure and Key Resources from All
Threats and Hazards;
3. Strengthen Security and Preparedness Across
Cyberspace;
4. Strengthen Communications Capabilities Through
Planning, Governance, Technology, and Equipment;
5. Enhance Community Preparedness;
6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All-
Hazards Incident Catastrophic Planning, Response, and
Recovery Capabilities;
7. Improve Medical and Health Capabilities;
8. Enhance Incident Recovery Capabilities;
9. Strengthen Food and Agriculture Preparedness;
10. Enhance Homeland Security Exercise, Evaluation, and
Training Programs; and
11 . Protect Against Effects of Climate Change
"On Behalf Of" Cal OES may, in conjunction with local approval
authorities, designate funds "on behalf of" local entities
who choose to decline or fail to utilize their subaward in a
timely manner.
Public Alert and Cal OES encourages Subrecipients to consider use of this
Warning funding to assist their jurisdiction's alignment with the
State of California Alert and Warning Guidelines developed
pursuant to Senate Bill 833 of the 2018 Legislative Session.
10
Section 4 - Required State Application Components 1 2022
Financial The FY 2022 Cal OES FMFW includes:
Management
Forms Grant Subaward Face Sheet- Use the Grant Subaward
Workbook Face Sheet to apply for grant programs. The Grant
Subaward Face Sheet must be signed and submitted in
portrait format.
Authorized Agent Contact Information - Provides the
contact information of Authorized Agents (AA), delegated
via the Governing Body Resolution (GBR) or Signature
Authorization Form, including staff related to grant activities.
More than one person is recommended for designation as
the AA; in the absence of an AA, an alternate AA can sign
documents.
Project Ledger-The Project Ledger is used in the
application process to submit funding information and is
used for submitting cash requests and Grant Subaward
Modifications, and assists with completion of the Biannual
Strategy Implementation Report (BSIR).
Planning Tab - Provides detailed information on grant-
funded planning activities with a final product identified.
Organization Tab - Provides detailed information on grant-
funded organizational activities.
Equipment Tab - Detailed information must be provided
under the equipment description for all grant-funded
equipment. AEL numbers must be included for all items of
equipment. Always refer to the AEL for a list of allowable
equipment and conditions, if any.
Training Tab - Provides detailed information on grant-
funded training activities. All training activities must receive
Cal OES approval prior to starting the event, including a
Training Feedback number. The Training Request Form must
be submitted and approved to obtain a Training Feedback
number and should be submitted at least 30 days in
advance.
Exercise Tab - Provides detailed information on grant-
funded exercises.
11
Section 4 - Required State Application Components 1 2022
Financial M&A Tab - Provides information on grant-funded M&A
Management activities.
Forms Workbook
Cont. Indirect Costs Tab - Provides information on indirect costs.
Consultant-Contractor Tab - Provides detailed information
on grant-funded consultants, and documents
maintenance and sustainment contracts and activities on
grant eligible items/equipment.
Personnel Tab - Provides detailed information on grant-
funded personnel activities.
Match Tab - Provides detailed information on match
activities.
Authorized Agent Page -The Authorized Agent (AA) Page
must be submitted with the application, all cash requests,
and Grant Subaward Modifications. The AA page must
include a valid signature on file with Cal OES and the date.
Subrecipient Per 2 C.F.R. § 200.332, Cal OES is required to evaluate the
Grants risk of non-compliance with federal statutes, regulations,
Management and grant terms and conditions posed by each
Assessment Subrecipient of pass-through funding. The Subrecipient
Grants Management Assessment contains questions
related to a Subrecipient organization's experience in the
management of federal grant awards. It is used to
determine, and provide, an appropriate level of technical
assistance, training, and grant oversight to Subrecipients
during the subaward. The questionnaire must be
completed and returned with the Subrecipient's grant
application.
Application Indirect Cost Rate Agreement- If claiming indirect costs at
Attachments a federally-approved rate, please provide a copy of the
approved Indirect Cost Rate Agreement.
Federal Funding Accountability and Transparency Act
(FFATA) Financial Disclosure - Use the FFATA Financial
Disclosure to provide information required by the Federal
Funding Accountability and Transparency Act of 2006.
12
Section 4 - Required State Application Components 1 2022
Application Certification Regarding Lobbying - Use the Certification
Attachments Regarding_ Lobbying_ form orm to certify lobbying activities, as
Cont. stipulated by the Byrd Anti-Lobbying Amendment,
31 U.S.C. § 1352.
Standard The Standard Assurances list the requirements to which the
Assurances Subrecipients will be held accountable. All Applicants will
be required to submit a signed original of the FY 2022
Standard Assurances as part of their FY 2022 EMPG
application. The required Standard Assurances can be
found only in PDF format on the Cal OES website.
NOTE: Self-created Standard Assurances will not be accepted.
Governing Body The GBR appoints AAs (identified by the individual's name
Resolution or by a position title) to act on behalf of the governing
body and the Applicant by executing any actions
necessary for each application and subaward. All
Applicants are required to submit a copy of an approved
GBR with their application. Resolutions may be valid for up
to three grant years given the following:
• The resolution identifies the applicable grant program
(e.g., EMPG and/or HSGP);
• The resolution identifies the applicable grant years, (e.g.,
FY 2022, FY 2023, FY 2024); and
• Adheres to any necessary elements required by local
protocols, rules, etc., if applicable.
Resolutions that only identify a single grant program will only be
valid for that single program. Resolutions that do not identify
applicable grant years will only be valid for the grant year in
which the resolution was submitted.
Authorized For each person or position appointed by the Governing
Agent Body, identify the individual in the AA and Contact
Information Information page of the FMFW.
All changes in AA and contact information must be
provided to Cal OES in writing. If the GBR identifies the AA
by name, a new Resolution is needed when changes are
made. If the GBR identifies the AA by position and/or title,
changes may be made by submitting a request on the
entity's letterhead, signed by an existing AA.
13
Section 4 - Required State Application Components 1 2022
Authorized Cal OES will not accept signatures of an AA's designee,
Agent unless authorized by the Governing Body's resolution. A
Information change to an AA's designee must be submitted on agency
Cont. letterhead and signed by the AA, announcing the change
to their designee.
14
Section 5 — The State Application Process 1 2022
Application Subrecipients must submit an electronic copy of their
Submission completed FMFW to their Program Representative for
review no later than fourteen calendar days before the
final Application due date. After the application is
approved, all electronic copies of the FMFW, along with
the required documents must be emailed, with original or
electronic signatures, by the application due date. During
the application process, if it is determined all allocated
funds cannot be expended by the end of the period of
performance, inform your Program Representative as soon
as possible. The completed application documents should
be received by Cal OES no later than the date provided in
the FY 2022 EMPG Timeline, referenced as Attachment B.
Late or Late or incomplete applications may be denied. If an
Incomplete application is incomplete, the Program Representative
Application may request additional information. Requests for late
submission of applications must be made in writing to the
Program Representative prior to the application due date.
Cal OES has sole discretion to accept or reject a late or
incomplete grant application.
EMPG Contact Subrecipient questions, comments, and correspondence
Information should be directed to:
California Governor's Office of Emergency Services
ATTN: Grants Management (Building E)
Emergency Management Performance Grants Unit
3650 Schriever Avenue
Mather, CA 95655
Ronak Patel - Region III (916) 845-8124
Cynthia Duncan - Regions I & VI (916) 845-8955
Lauren Swearengin - Regions IV & V (916) 845-8950
Yer Yang - Region II (916) 845-8468
Subaward Subrecipients will receive a formal notification of award.
Approval Subrecipient Subaward letters must be signed and the
original be returned to Cal OES within 20 calendar days.
Once the completed application along with the signed
subaward letter is received and approved, reimbursement
of eligible subaward expenditures may be requested using
the Cal OES FMFW.
15
Section 6 — Post Award Requirements
Payment Request To request a cash reimbursement of EMPG funds,
Process Subrecipients must first complete a payment request using
the Cal OES FMFW, returning it to the appropriate Program
Representative. Subrecipients who fail to follow the
workbook instructions may experience delays in processing
the payment request.
Payments can only be made if the Subrecipient has an
approved application.
Semi-Annual All Subrecipients must report expenditures and request funds
Drawdown at least semi-annually throughout the period of
Requirements performance. Semi-annual drawdowns should occur in
March and October of each calendar year following final
approval of the subaward application, with the exception of
the final reimbursement request, which must be submitted
within 20 calendar days after the end of the period of
performance.
Modifications Post award budget and scope modifications must be
requested using the Cal OES EMPG FMFW, signed by the
Subrecipient's AA, and submitted to the Program
Representative.
The Subrecipient may implement grant modification
activities, and incur associated expenses, only after
receiving written final approval of the modification from
Cal OES.
Subrecipients must provide a written justification with all
modification requests. The justification may be included in
the body of the e-mail transmitting the request, or a
document attached to the transmittal e-mail. Refer to
GMM 2018-17 for additional information regarding
modification requests.
16
Section 6 — Post Award Requirements 1 2022
Training Training activities supported with EMPG Program funds
Requirements should align to NPG core capabilities identified in each
Subrecipient's Training and Exercise Plan. Subrecipients must
obtain a Training Feedback Number from Cal OES before
beginning any training activities. This includes project
components like travel to, materials for, or attendance in
training courses. Training Feedback Numbers should be
obtained no later than 30 days before the first day of the
training or related activities. Subrecipients must complete a
Training Request Form and submit it electronically to
Cal OES.
For more information on this or other training-related
inquiries, contact the Cal OES Training Branch at
(916) 845-8745 or Training@Ca10ES.ca.gov.
All EMPG-funded personnel, including M&A staff, and any
staff being used for match, must complete either the
Independent Study courses identified in the Professional
Development Series (PDS) or the National Emergency_
Management Basic Academy. Final reimbursement of
personnel salaries will not be approved until all training
requirements have been met. Proof of completion of the
training requirements must be kept on file by the
Subrecipient and be made available for review upon
request. When seeking approval of non-DHS/FEMA
developed courses, course materials must be submitted with
the approval requests. Conditional approvals are not
offered.
EMPG TRAINING- PDS
IS 100 (any version), Introduction to Incident Command
System (ICS)
IS 200 (any version), ICS for Single Resources and Initial Action
Incident
IS 700 (any version), National Incident Management System,
An Introduction
IS 800 (any version), National Response Framework, An
Introduction
17
Section 6 — Post Award Requirements 1 2022
Training IS 120.c An Introduction to Exercises
Requirements
Cont. IS 230.e Fundamentals of Emergency Management
IS 235.c Emergency Planning
IS 240.c Leadership and Influence
IS 241 .c Decision Making and Problem Solving
IS 242.c Effective Communication
IS 244.b Developing and Managing Volunteers
EMPG TRAINING-Basic Academy
IS 100 (any version), Introduction to the Incident Command
System (ICS)
IS 700 (any version), National Incident Management System
(NIMS), An Introduction
IS 800 (any version), National Response Framework, An
Introduction
IS 230.e Fundamentals of Emergency Management
E/1-0101 , Foundations of Emergency Management
E/1-0102, Science of Disaster
E/1-0103, Planning: Emergency Operations
E/L/K0146, Homeland Security Exercise and Evaluation
Program (HSEEP)
E/1-0105, Public Information Basics
In the event that any of the listed courses have been
updated and the required version is no longer available, it is
acceptable to take the updated course in place of the
listed course (i.e., since IS-120.a has been replaced with
IS-120.c, the latter may be used in the place of the original
course). The courses listed above are the minimum
accepted versions for FY 2022 EMPG.
18
Section 6 — Post Award Requirements 1 2022
Training Training activities should align to a current Integrated
Requirements Preparedness Plan (IPP), developed through an annual IPP
Cont. Workshop. The training should help build core capabilities
and fill gaps identified in real-world incidents and exercises.
Further guidance can be found in the HSEEP.
EMPG and non-EMPG -funded personnel may claim EMPG
funds for tuition/travel costs for EMPG eligible trainings,
provided that the purpose of the travel and training is to
accomplish the objectives of the grant.
Exercises, Subrecipients should engage stakeholders to identify long-
Improvement term training and exercise priorities. These priorities should
Plans and After address capability targets and gaps identified through a
Action Reporting Threat and Hazard Identification and Risk Assessment, real-
world events, previous exercises, and national areas for
improvement identified in the NPR.
Subrecipients must report on all exercises conducted with
EMPG grant funds. An After Action Report
(AAR)/Improvement Plan (IP) or Summary Report (for
Seminars, Drills & Workshops) must be completed and
submitted to Cal OES within 90 days after the
exercise/seminar/drill/workshop is conducted.
It is acceptable to submit an Exercise Summary Report for
Seminars, drills, and Workshops in lieu of a full AAR/IP.
AAR/IPs and Summary Reports should be e-mailed to:
• hseep@fema.dhs.gov
• exercise@caloes.ca.gov
• Your Program Representative
All EMPG-funded personnel, including M&A staff and any
staff being used for match, must participate in no less than
two exercises between July 1 , 2022, and June 30, 2024. These
exercises must align to one of the priority areas via the
Performance Reports. The Great Shakeout drop, cover, and
hold drill is ineligible for the purpose of the two exercise
requirement.
19
Section 6 — Post Award Requirements 1 2022
Exercises, Final reimbursement of personnel salaries will not be
Improvement approved until all exercise requirements have been met.
Plans and After Exercises used to meet this requirement during one period of
Action Reporting performance cannot be used to meet the requirement in
Cont. another. Extensions to the grant do not apply to this
requirement or its due date. There is no specific requirement
for level of participation in the exercises and the exercises
can be of any type, provided they are related to the
subrecipient's identified long-term training and exercises
priorities. Proof of completion of the exercise requirements
must be kept on file by the Subrecipient and be made
available for review upon request.
For exercise-related issues and/or questions, email the
Cal OES Exercise Team at exercise@caloes.ca.gov.
Exercise costs will not be considered for reimbursement until
an AAR/IP is received by Cal OES.
Procurement Subrecipients must conduct procurement utilizing either their
Standards and own documented procurement standards and procedures,
Written or the federal procurement standards found in
Procedures 2 C.F.R. Part 200, whichever is stricter. Procurement standards
must also contain a written conflict of interest policy which
reflect applicable federal, state, local, and tribal laws.
Procurement Per 2 C.F.R. § 200.318(i), non-federal entities other than states
Documentation and territories are required to maintain and retain records
sufficient to detail the history of procurement covering at
least the rationale for the procurement method, contract
type, contractor selection or rejection, and the basis for the
contract price. For any cost to be allowable, it must be
adequately documented per 2 C.F.R. § 200.403(a).
Documents that would cover this information include, but
are not limited to:
• Solicitation documentation, such as requests for quotes,
invitations for bids, or requests for proposals;
• Responses to solicitations, such as quotes, bids, or
proposals;
• Pre-solicitation independent cost estimates and
Post-solicitation cost/price analyses on file for review by
federal personnel, if applicable;
20
Section 6 — Post Award Requirements 1 2022
Procurement Contract documents and amendments, including
Documentation required contract provisions; and other documents
Cont. required by federal regulations applicable at the time a
grant is awarded to a Subrecipient.
Procurement Effective June 20, 2018, the micro-purchase threshold was
Thresholds increased from $3,500 to $10,000 and the simplified
acquisition threshold was increased from $150,000 to
$250,000. These increases apply to all Subrecipient
procurements executed on or after June 20, 2018. Refer to
IB 434 for additional information.
Noncompetitive All noncompetitive procurements exceeding the simplified
Procurements acquisition threshold requires Cal OES prior written approval.
This method of procurement must be approved by the
Subrecipient's local Purchasing Agent prior to submitting a
request for Cal OES approval. A copy of the Purchasing
Agent's approval must be included with submission. Cal OES
may request additional documentation that supports the
procurement effort.
Environmental DHS/FEMA is required to ensure all activities and programs
Planning and that are funded by the agency comply with federal
Historic Environmental Planning and Historic Preservation (EHP)
Preservation regulations. Subrecipients proposing projects or activities
(including, but not limited to, training, exercises, the
installation of equipment, and construction or renovation
projects) that have the potential to impact the environment
or a historic structure must participate in the EHP review
process. EHP Screening Memos must include detailed
project information, explain the goals and objectives of the
proposed project, and include supporting documentation.
DHS/FEMA may also require that the Subrecipient provide a
confidential California Historical Resources Information
System (CHRIS) report in addition to the EHP Screening Form.
orm.
Determination on the necessity of a CHRIS report is based
upon information disclosed on the EHP Screening Form.
Program Representatives will provide additional instructions
should this report be required.
21
Section 6 — Post Award Requirements 1 2022
Environmental EHP requests should be submitted to Cal OES as early as
Planning and possible. All projects/activities triggering EHP must receive
Historic DHS/FEMA written approval prior to commencement of the
Preservation funded activity.
Cont.
Updated information may be referenced in the FEMA GPD
EHP Policy Guidance.
Construction and When applying for construction activity at the time of
Renovation application, including communications towers,
Subrecipients must submit evidence of approved zoning
ordinances, architectural plans, any other locally required
planning permits, and a notice of federal interest.
Additionally, Subrecipients are required to submit a SF-424C
Budget and Budget Detail that cites the project costs.
Communication tower construction requests also require
evidence that the Federal Communications Commission's
Section 106 review process has been completed.
Subrecipients using funds for construction projects must
comply with the Davis-Bacon Act. Subrecipients must ensure
that their contractors or subcontractors for construction
projects pay workers no less than the prevailing wages for
laborers and mechanics employed on projects of a
character like the contract work in the civil subdivision of the
state in which the work is to be performed.
Written approval for construction must be provided by
DHS/FEMA prior to the use of any EMPG funds for construction
or renovation. No construction activities (including site
preparation, utility installations, and any groundbreaking
activities) or equipment installations on existing structures,
may begin until the EHP review process is complete.
Inventory Control Subrecipients must use standardized resource management
and Property concepts for resource typing and credentialing, in addition
Management to maintaining an inventory by which to facilitate the
effective identification, dispatch, deployment, tracking and
recovery of resources.
Subrecipients must have an effective inventory
management system, to include:
22
Section 6 — Post Award Requirements 1 2022
Inventory Control • Property records that document description, serial/ID
and Property number, fund source, title information, acquisition date,
Management cost, federal cost share, location, use, condition, and
Cont. ultimate disposition;
• A physical inventory conducted at least every two years;
• A control system to prevent loss, damage, and theft of
grant purchased equipment and supplies; and
• Adequate maintenance procedures must be developed
to keep the property in good condition.
Equipment When original or replacement equipment acquired under
Disposition the EMPG is no longer needed for program activities, the
Subrecipient must contact their Program Representative to
request disposition instructions. See 2 C.F.R. § 200.313(e).
Performance BSIR - Subrecipients must complete a BSIR each Winter and
Reporting Summer using the DHS/FEMA Grants Reporting Tool (GRT) for
the duration of the subaward period of performance or until
all grant activities are completed and the subaward is
formally closed by Cal OES. Failure to submit a BSIR could
result in subaward reduction, suspension, or termination.
Access to the BSIR may be obtained through the GRT. To
create a new account, click the link that reads, "Register for
an account" and follow the instructions provided. The
Subrecipient will be required to ensure up-to-date project
information is entered. The Project Ledger in the FMFW may
assist with the BSIR data entry process. For additional
assistance with the GIRT, contact the appropriate Program
Representative.
Quarterly Performance Reports - Subrecipients must prepare
and submit Performance Reports to the State for the
duration of the subaward period of performance, or until all
grant activities are completed and the subaward is formally
closed by Cal OES. The quarterly reports must include the
progress made on identified activities, as well as other
required information. Failure to submit a quarterly
Performance Report could result in subaward reduction,
suspension, or termination.
23
Section 6 — Post Award Requirements 1 2022
Performance In order to ensure that mandated performance metrics and
Reporting Cont. other data required under the subaward is reported
accurately, all EMPG Performance Reports must be
submitted electronically, via email, to their Cal OES Program
Representative for review and vetting. Electronic documents
submitted for Cal OES review and vetting should be
submitted as soon as possible, but no later than, seven
calendar days before the identified due date(s) associated
with the Performance Report. Submission of the electronic
copy is only to occur after their Cal OES Program
Representative's review has concluded and the
Subrecipient is directed by their Cal OES Program
Representative to submit the signed electronic copy.
Extension Extensions to the initial period of performance identified in
Requests the subaward will only be considered through formal, written
requests to the Subrecipient's Program Representative. Upon
receipt of the extension request, Cal OES will:
1 . Verify compliance with performance reporting
requirements by confirming the Subrecipient has
submitted all necessary performance reports;
2. Confirm the Subrecipient has provided sufficient
justification for the request; and
3. If applicable, confirm the Subrecipient has demonstrated
sufficient progress in past situations where an extension
was authorized by Cal OES.
Extension requests will be granted only due to compelling
legal, policy, or operational challenges, must be project
specific, and will only be considered for the following
reasons:
1 . Contractual commitments with vendors that prevent
completion of the project within the period of
performance;
2. The project must undergo a complex environmental
review which cannot be completed within this timeframe;
3. Projects are long-term by design and therefore;
acceleration would compromise core programmatic
goals; and
4. Where other special circumstances exist.
24
Section 6 — Post Award Requirements 1 2022
Extension To be considered, extension requests must be received no
Requests Cont. later than 60 days prior to the end of the Subrecipient's
period of performance and must contain specific and
compelling justifications as to why an extension is required.
All extension requests must address the following:
l . Grant program, fiscal year, and award number;
2. Reason for delay;
3. Current status of the activity/activities;
4. Approved period of performance termination date and
new project completion date;
5. Amount of funds drawn down to date;
6. Remaining available funds, both federal and non-federal;
7. Budget outlining how remaining federal and non-federal
funds will be expended;
8. Plan for completion, including milestones and timeframes
for each milestone and the position/person responsible
for implementing the plan for completion; and
9. Certification that the activity/activities will be completed
within the extended period of performance without any
modification to the original Statement of Work.
General questions regarding extension requirements and the
Extension Request form should be directed to your Program
Representative. For additional information, please see IB 379.
Extension requests for personnel and salaries do not meet
the requirements of IB 379 and will not be granted.
Subrecipients are expected to complete all grant-funded
personnel activity by the end of the subaward period of
performance.
Progress Reports All Subrecipients that receive Cal OES approval to extend
on Grant their FY 2022 grant subaward period of performance may be
Extensions required to submit progress reports indicating completed
and future project milestones on all extended projects.
Progress reports must be submitted electronically to their
Program Representative. Deadlines for the submission of
progress reports will be established at the time of extension
approval.
25
Section 6 — Post Award Requirements 1 2022
Monitoring Cal OES Grants Monitoring actively monitors Subrecipients,
through day-to-day communications, programmatic site
visits, and desk and on-site compliance assessments. The
purpose of the compliance assessment is to ensure
Subrecipients are in compliance with applicable state and
federal regulations, grant guidelines, and programmatic
requirements. Monitoring activities may include, but are not
limited to:
• Verifying that entries recorded on the FMFW categories
are properly supported with source documentation;
• Eligibility of and support for expenditures, typically
covering two to three years of data;
• Comparing actual Subrecipient activities to those
approved in the grant application and subsequent
modifications, including the review of timesheets and
invoices as applicable;
• Procurements and contracts;
• Ensuring equipment lists are properly maintained and
physical inventories are conducted;
• Ensuring advances have been disbursed in accordance
with applicable guidelines; and
• Confirming compliance with:
o Standard Assurances, and
o Information provided on performance reports and
payment requests
NOTE: It is the responsibility of all Subrecipients that pass
down grant funds to other entities, to maintain and utilize a
formal process to monitor the grant activities of their
subawards. This requirement includes, but is not limited to,
on-site verification of grant activities, as required. It is
common for Subrecipients to receive findings in a
programmatic site visit or compliance assessment, which
require a Corrective Action Plan (CAP) to be submitted by
Subrecipients. Those Subrecipients who fail to submit a CAP,
as required, shall have a "hold" placed on any future
reimbursements until the "finding" is resolved.
26
Section 6 — Post Award Requirements 1 2022
Failure to Submit Periodic reporting is required by the grant. Subrecipients who
Required Reports miss a single reporting due date may receive a letter
addressed to their Board of Supervisors informing them of the
failure to report. County OAs and tribes who fail to report
twice in a row may have subsequent awards reduced by
ten percent until timely reporting is reestablished.
Suspension/ Cal OES may suspend or terminate grant funding, in whole or
Termination in part, or other measures may be imposed for any of the
following reasons:
• Failure to submit required reports.
• Failure to expend funds in a timely manner consistent with
the grant milestones, guidance, and assurances.
• Failure to comply with the requirements or statutory
progress toward the goals or objectives of federal or state
law.
• Failure to make satisfactory progress toward the goals or
objectives set forth in the Subrecipient application.
• Failure to follow Grant Subaward requirements or Special
Conditions.
• Proposing or implementing substantial plan changes to
the extent that, if originally submitted, the application
would not have been selected for funding.
• False certification in the application or other document.
• Failure to adequately manage, monitor, or direct the
grant funding activities of their Subrecipients.
Before taking action, Cal OES will provide the Subrecipient
reasonable notice of intent to impose corrective measures
and will make every effort to informally resolve the problem.
Closeout Cal OES will close-out Subrecipient awards when it
determines all applicable administrative actions and all
required work of the federal award have been completed.
Subawards will be closed after:
• Receiving any applicable Subrecipient Performance
Report indicating all approved work has been
completed, and all funds have been distributed;
• All funds have been requested and reimbursed, or
disencumbered;
27
Section 6 — Post Award Requirements 1 2022
Closeout Cont. • Completing a review to confirm the accuracy of
reported information;
• Reconciling actual costs to subawards, modifications and
payments; and
• Verifying the Subrecipient has submitted a final BSIR
showing all grant funds have been expended.
Records The records retention period is three years from the date of
Retention the Cal OES Grant Closeout letter, or until any pending
litigation, claim, or audit started before the expiration of the
three-year retention period has been resolved and final
action is taken. The Cal OES Grant Closeout Letter will notify
the Subrecipient of the start of the records retention period
for all programmatic and financial grant-related records.
For indirect cost rate proposals, cost allocation plans, or
other rate computation records, the start of the record
retention period is dependent on whether the proposal,
plan, or other computation is required to be submitted to the
federal government (or to the pass-through entity) for
negotiation purposes. See 2 C.F.R. § 200.334(f).
In order for any cost to be allowable, it must be adequately
documented per 2 C.F.R. § 200.403(g).
If the State Administrative Agency award remains open after
the Subrecipient's submission of the final BSIR, Cal OES will
complete any additional BSIR reporting required under the
award on behalf of the Subrecipient.
Closed grants may still be monitored and audited. Failure to
maintain all grant records for the required retention period could
result in a reduction of grant funds, and an invoice to return costs
associated with the unsupported activities.
If documents are retained longer than the required retention
period, FEMA, the DHS Office of Inspector General, Government
Accountability Office, and pass-through entity have the right to
access these records as well. See Title 2 C.F.R § 200.334 and
200.337.
28
Attachment A - FY 2022 EMPG Allocations 1 2022
Operational Area Population Base Per Capita Total
Amount Total Award
ALAMEDA 1 ,656,591 125,000 426,584 551 ,584
ALPINE 1 ,135 125,000 293 125,293
AMADOR 37,377 125,000 9,625 134,625
BUTTE 202,669 125,000 52,188 177,188
CALAVERAS 45,036 125,000 11,597 136,597
COLUSA 22,248 125,000 5,729 130,729
CONTRA COSTA 1 ,153,854 125,000 297,126 422,126
DEL NORTE 26,949 125,000 6,940 131,940
EL DORADO 195,362 125,000 50,307 175,307
FRESNO 1 ,026,681 125,000 264,378 389,378
GLEN N 29,679 125,000 7,643 132,643
HUMBOLDT 130,851 125,000 33,695 158,695
IMPERIAL 186,034 125,000 47,905 172,905
I NYO 18,563 125,000 4,780 129,780
KERN 914,193 125,000 235,411 360,411
KINGS 152,543 125,000 39,281 164,281
LAKE 63,940 125,000 16,465 141 ,465
LASSEN 27,572 125,000 7,100 132,100
LOS ANGELES 10,044,458 125,000 2,586,522 2,71 1,522
MADERA 158,474 125,000 40,808 165,808
MARIN 257,774 125,000 66,379 191 ,379
MARIPOSA 18,037 125,000 4,645 129,645
MENDOCINO 86,669 125,000 22,318 147,318
MERCED 284,836 125,000 73,347 198,347
MODOC 9,491 125,000 2,444 127,444
MONO 13,295 125,000 3,424 128,424
MONTEREY 437,318 125,000 112,612 237,612
NAPA 137,637 125,000 35,443 160,443
NEVADA 97,466 125,000 25,098 150,098
ORANGE 3,153,764 125,000 812,117 937,117
PLACER 404,994 125,000 104,289 229,289
PLUMAS 18,116 125,000 4,665 129,665
RIVERSIDE 2,454,453 125,000 632,040 757,040
SACRAMENTO 1,561,014 125,000 401,973 526,973
SAN BENITO 63,526 125,000 16,358 141 ,358
SAN BERNARDINO 2,175,909 125,000 560,313 685,313
SAN DIEGO 3,315,404 125,000 853,741 978,741
SAN FRANCISCO 875,010 125,000 225,321 350,321
SAN JOAQUIN 783,534 125,000 201,766 326,766
Operational Area Population Base Per Capita Total Award
Amount Total
SAN LUIS OBISPO 271 ,172 125,000 69,829 194,829
SAN MATEO 765,245 125,000 197,056 322,056
SANTA BARBARA 441 ,172 125,000 113,605 238,605
SANTA CLARA 1 ,934,171 125,000 498,063 623,063
SANTA CRUZ 261 ,115 125,000 67,239 192,239
SHASTA 177,797 125,000 45,784 170,784
SIERRA 3,189 125,000 822 125,822
SISKIYOU 44,330 125,000 11 ,415 136,415
SOLANO 438,527 125,000 112,924 237,924
SONOMA 484,207 125,000 124,687 249,687
STANISLAUS 555,968 125,000 143,166 268,166
SUTTER 101 ,289 125,000 26,082 151 ,082
TEHAMA 65,354 125,000 16,829 141 ,829
TRINITY 13,535 125,000 3,486 128,486
TULARE 481 ,733 125,000 124,050 249,050
TUOLUMNE 53,465 125,000 13,767 138,767
VENTURA 835,223 125,000 215,076 340,076
YOLO 217,500 125,000 56,008 181 ,008
YUBA 79,407 125,000 20,448 145,448
TRIBAL NATIONS 362,801 125,000 93,424 218,424
TOTAL 39,829,656 7,375,000 10,256,430 17,631,430
Attachment B - FY 2022 EMPG Timeline
DHS Announcement of FY 2022 EMPG NOFO April 13, 2022
Cal OES Application due to DHS June 13, 2022
DHS/FEMA Award to California September, 2022
Subrecipient period of performance begins July 1 , 2022
Notification of Subrecipient Award September, 2022
Subrecipient Workshops September/October 2022
FY 2022 California Supplement release September, 2022
Integrated Preparedness Plan (IPP) due September 30, 2022
Submission of the FY 2022 EMPG Performance October 14, 2022
Report for the period of 7/1/2022 - 9/30/2022
Subrecipient Final Applications due to Cal OES December 30, 2022
Submission of the FY 2022 EMPG Performance January 13, 2023
Report for the period of 7/1/2022 - 12/31/2022
Submission of the FY 2022 EMPG Performance April 14, 2023
Report for the period of 7/1/2022 - 3/31/2023
Submission of the FY 2022 EMPG Performance July 14, 2023
Report for the period of 7/1/2022 - 6/30/2023
Submission of the FY 2022 EMPG Performance October 13, 2023
Report for the period of 7/1/2022 - 9/30/2023
All FY 2022 EMPG EHP-related documents must December 29, 2023
be received by Program Representative
Submission of the FY 2022 EMPG Performance January 15, 2024
Report for the period of 7/1/2022 - 12/31/2023
Submission of the FY 2022 EMPG Performance April 15, 2024
Report for the period of 7/1/2022 - 3/31/2024
Subrecipient period of performance ends June 30, 2024
Submission of the FY 2022 EMPG Performance July 19, 2024
Report for the period of 7/1/2022 - 6/30/2024
Final Request for Reimbursement due Within 20 calendar days of
the subaward expiration
date
Cal OES's period of performance ends September 30, 2024
Attachment C - FY 2022 EMPG Program Checklist 2022
Subrecipient: FIPS#:
Program Representative:
Financial Management Forms Workbook:
Grant Subaward Face Sheet
Authorized Agent and Contact Tab
Project Ledger Tab
Planning Tab
Organization Tab
Equipment Tab
Training Tab
Exercise Tab
Management and Administration Tab
Indirect Cost Tab
Consultant-Contractor Tab
Personnel Tab
Match Tab
Indirect Cost Rate Summary (If Applicable)
Authorized Agent Sheet
Required Documents:
Counter-signed Award Letter
EHP Screening Form (If Applicable)
FFATA Financial Disclosure
Certification Regarding Lobbying
Governing Body Resolution
Subrecipient Grants Management Assessment form
2022 EMPG Standard Assurances
Indirect Cost Rate Agreement (If Applicable)
DocuSign Envelope ID:E39D31A5-8465-44B4-9FFF-7CA43924FB37
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES fCal OES) Agreement No.22-581
RECEIVED
(Cal OES Use Only) By Lauren 5waarengin et 1:f8 pm,Jan 09,Y023 MIL#770644
Cal OES = FIPS#., 019.00000 VS# Suborward# 2022-0005
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The Caifomia Governors Office of Emergency Services(Cal OES)hereby makes a Grant Suboward of funds to the following:
1. Subreclplent. County of Fresno la.UEI: GLPSPZLWSZEi
2. Implementing Agency: Fresno County Office of Emergency Services 2a.UM: GLP5PZLWSZEI
3. Implementing Agency Address: 1221 Fulton Street from 93721-1915 i
Iskeetl (am (Zlp+41
4. Location of Project: Fresno Fresno 93721-1915
(may) (county) (np+4) f
5. Disaster/Program Title: Emergency Management Performance Grant 6. Performance/ July i,2022 to June 30,2024 j
Budget Period (Start Date) (End Date)
7. Indirect Cost Rate: 10%de Minimus Federally Approved ICR(if applicable): x
Item Grant Fund A.State B.Federal C.Total •. D.Cash Match E.In-land Match F.Total Match G.Total Cost
Number Year Source
8. 2022 EMPG $389,378 $389;378 $389,378 �$389,378 $778,756
9.
10.
11.
12.
Total _ Project Cost $389,378 $389,378 $389,378 $389,318 $778,756
13.CerifBcation-This Grant Subaward consists of this title page,the appication for the grant,which is attached and made apart hereof,and the
Assurances/Certifications.I hereby certify I am vested with the authority to enter into this Grant Subaward,and have the approval of the City/County Financial
Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that an funds received pursuant to this
agreement will be spent exclusively on the purposes specified in the Grant Subaward.The Subrecipient accepts this Grant Suboward and agrees to administer
the grant project in accordance with the Grant Subaward as well as an applicable state and federal laws,audit requirements,federal program guidelines,and
Cal OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget.
14.CA Public Records Act-Grant applications are subject to the Caifornio Pubic Records Act,Government Code section 6250 et seq.Do not put any personally
Identifiable information or private intonation on this application.If you believe that any of the information you are putting on this application is exempt from the
Pubic Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the
information is not subject to the Pubic Records Act W11 not guarantee that the Information win not be disclosed.
15.OfBclat Auf &ed to Sign for SubrecipieO. f1}
Name: Brian Pacheco Title: Chairman of the Board of Supervisors of the County of Fresno
Payment Mailing Addre P.O.Box 11867 City: Fresno Zip Code+4: 93775-1867
Signature: Date: 13 -a a
16.Federal Employer ID Number.
FOR CM OES USE O
I here y ertlty upolrmy personal knowledge Met 1 e�lunds 3 available for the perbd and pli�vu
ated above.
..u� A'AXA 1/24/2023
(Coto (Dante) (Ca nee) (Dale)
ENY: 2022-23 Chapter: 43 SL: 14852
Item: 0690-101-0890 Pgm: 0385
FAIN#: EMF-2022-EP-00005 10/01/21 —09/30/24 DS Ds
Fund: Federal Trust AL#: 97.042
Program: Emergency Management Performance Grant S ��
Match Req.: 50% on TPC
Project No.: OES22EMPG000012 Amount: $389,378
SC: 2022-14852
,
ATTEST: I
BERNICE E.SEIDEL }
Clerk of the Board of Supervisors
County of Fresno,State of California 4
i
By Deputy j
1
FY 2022 EMPG FMFW(Macro)v.22 1 of 15 Grant Subaward Face Sheet Cal OES 2-101 (Revised 0112022)
j
C ALIFO RNIA GO VERNO W S OFFICE OF EMERG INC Y SERVICES(Cal O ES)
AUTHORIZED AGENTAND CONTACTINFORMA-HON APPvcAnoN MOD>F1cAnoly CLEAR
County ofFresnO RequestType InitialApplication
2022-0005 Cal OES Approval
Salutation Authorized Agent Title Address Zip Phone Email
016 Name
Mr. David Luchini Director,Department ofPubhc pO•Box 11867 Fresno 93755-1867 559-600-3200 dluchini(a)fresnocountyca.gov
He a lth
Mr. Brian Pacheco Chainnan,BoardofSupervisors P.O.Box11867 Fresno 93755-1867 559-600-4000 Distrlctl@fresnocountyca.gov
Mr. Joe Prado Assistant Dire ctor,Department P.O.Box11867 Fresno 93755-1867 559-600-3200 inrado@ftsnocountyca.gov
ofPubhc Health
Division Manager,Emergency
Mr. DanielLynch P.O.Box11867 Fresno 93755-1867 559-600-4065 dlvnch@fresnocountyca.gov
Medical Services
NOTE: Authorized Agents must be designated,by name ortitle,in the Governing Body Resolution. Modifications willrequire additionaldocumentation.
Salutation Point ofContac t(POC) Title Address State 9w Zip Phone Email
Name
Mr. David Luchini Director,Department ofPubhc pO•Box 11867 CA 93755-1867 559-600-4065 dluchini@fresnocountyca.gov
He a lth
Mr. Gilbert Torres Staff Ana lyst P.O.Box11867 CA 93755-1867 559-600-3483 gitorres@fLesnocountyca.gov
Mrs. Terri Mejora do EmergencyManager P.O.Box11867 CA 93755-1867 559-600-4065 tmejorado@fresnocountyca.gov
Division Manager,Emergency
Mr. DanielLynch MedicalServices P.O.Box11867 CA 93755-1867 559-600-4065 dlvnch@fresnocountyca.gov
FY 2022 EMPG FMFW(Ma c to)v.22 2 o f 15 AA Info
C ALIFO RNIA GOVERNOR'S OFFICE OF EMERG ENC Y SERVIC ES(C a 1 O ES)
1111111111111111111111WPROIJBICT
i
County ofFreSno Request Type Initial Application
2022-0005 Awad To laIM&A %TotaIM&AF, pOP Start Date July 1,2022
$389,378 POP And Date June 30,2024
Cal OAS Approval
Total Previously Expe¢d ilures
State Di—, Project Solution Solution Area Core Capability Deployable/ Amount Total Remaining Percent
Goals Subaward Proles Descn lion Area Sub-Cate Ca baities Buildi¢ Shareable Budgeted Approved This Re t A d lb Da le Balance F ded
p gory pa g Cost Am not
ques pprove u,/Match pen
$389 378 $389 378
E. ,gcncy Managcmcntstaffwillbe responsible for
allaspecteofthe dayto dayopemtio nso fthe
Opem tionalArea'semergency managementprogm m.
Fresno County Staffwillcany out fnctionssuch as maiata fining the
Goa1#6 Di—t A F.erg a ncy EOC and othe—sp.—reso s,p.oi.ipating in Org a nine lion Staffing Coordidmn— ioth) Sr at.m Both 326,679 326,679
Management Staff scheduledmeetingsandexerciseswithothe'local ation
p artneragencies,facia.tmg emergency
anagement tm ining,updating and development of
p lansand responding to eme'gencyevents.
Fresco County Provide training opportunitiesfo re mergency
nage ment ataffto enhance the as b ilitie s to carry Operational
Goal#6 Dvect B Emergency out their 'bilnies.This twillfnd tuition Tm in Staff Eepenses Coordination Srs[aN N/A 11,000 11,000
Ma na ge me at La in ing resaponsr projec
nd travelco stsf.—i.,ags.
Continna ongoing implementation ofthe Crisis
mra laftion Management System(Web EOC)to enable
effective shanng ofinfb rm ationboth dayto day gence an Crisis Info rmation re lore 0i d
Manage men Sys and donng emergent fie s.Funding willbe used to pay Maintenance
Goal#6 Dvect C Mana t rem- nualsupportfees. &Srsta inment Userf es £form atioo Sustain N/A 19,032 19,032
We b FOC AEL#:04AP-05-C DSS S'a nog
AEL%tIe:Syste..a ad Too Is,IC S
Duration o f Se rvic e:7/1/22 to 6/30/23
Indirect c osts a ssoc iated with adm mistmtionaad
Fie sno County OES fa ilitie s.The indirect costs will c overbuilding lea se, Facilities& Operational
coal#6 Dirert D GeneralF —11—ousnfli—sn l a,fcda eons, maireet costs Ad m inistm lion Coordination srata in N/A 32,667 32,667
penses pp yopem
p stage,pnnting,smalltools,and communisations.
Ammi-
FY2022 EMPG FMFW(Macro)v.22 3 of15 Project Ledger
C ALTO RNIA G O VERNO WS O FFIC E O F EMERG INC Y SERVIC ES(C a 10 ES)
PLANNING
County ofFresno RequestType InitialAppfica tin n
2022-0005 PO P Sta rt Da to July 1,2022
POP End Date June 30,2024
Cal OES Approval
Noncompetitive Previously
Dire c[/ Planning Solution Area Expenditure y
Final Hold Approval Budgeted Amount Total Remaining
Project Suba wa rd Activity Sub-Category Category Product Procurement 7tigger Date Cost ApprovedIh{s Re que at Approved Balance
over250k Amount
N/A
FY 2022 EMPG FMFW(Ma c to)v.22 4 o f 15 Pla Fining
C ALIFO RNIA GO VERNO W S OFFICE OF EMERGENCY SERVICES(Ca 1 O ES)
RG ANIZAI IO N
County ofFreSno Request Type InitialApp tic ation
2022-0005 POP Start Date July 1,2022
POP End Date June 30,2024
Ca 1 OES Approva I
Previously
Direct/ So ludo❑Area Expenditure Budgeted Amount Total Remaining
Project Subaward Organization Sub-Category Category Detail Cost Approved 7hisRequest Approved Balance
Amount
$258,810 $258,810
A Direct Fresno County Office of Sta ffmg Sta ff Sa la ries Sta fling 258,810 258,810
FY 2022 EMPG FMFW(Ma c to)v.22 5 of 15 0 rg a niza do n
C ALIFO RNIA GO VERNO R'S OFFICE OF]EMERGENCY SERVICES(Cal O ES)
EQUIPMENT
County of Fresno ledger Type initial Application
2022-0005 POPS art Date July 1,2022
POP ad Date June 30,2024
CaIOFSApproval
o IF,de I Noncompetitive Previously
Fgaipment De sc option Al], S.PI . So lotion Atea Invoice mTag Cond aion& D P.Iiod Ac gaisaion Hold Approval Budgeted Aage Total Rema-
Ptojact AEI# Vendor Fonds Usedmthe Procurement Approved
(inelade Qty.) Htle Comptiauae Sob-Category Nambec Nambec Parohase Duposidou Inaatiou Date er$250k 'Hsgget Date Cost Amount 'Ais Reque at Approved )k lauae
N/A
FY2022 EMPG FMFW(Macro)v.22 6 of 15 Equipment
C ALIFO RNIA G O VERNO WS O FFIC E O F EMERG ENC Y SERVIC ES(C a 10 ES)
TRAINING
County ofFresno L.dgerType InitialAppfication
2022-0005 POP Start Date July 1,2022
POP Fnd Date June 30,2024
Cal OFS Approval
Noncompetitive Pre viously
Dvec[/ Course So lotion Area Expenditure Feedback Training Total#of Identified Hold Approval Budgeted Amoun[ prov Remaining
Project Suba,vard Name Sub-Category Category Number Activity Tra inc e(a) Host Pmcer250knt Tt'tBBer Date Cost AAmount 'This Re que et Approved Balance
$11,000 $11,000
B Dire ct CESA Co am re nee Sin ffF li 7dition Cla ssmoan 5 CPSA No N/A 3,000 3,000
a pe
nd mning-Tuition nses
B Dine ct CESA Co nfere nee St a ff Fp a uses T.vet Classroom 5 CESA No N/A 3,000 3,000
and T ining-Travel
B Direct WEBFAC Mining Staff Expenses Main. Classroom 2 WEBFAC No N/A 5,000 5,000
FY 2022 EMPG FMFW(Ma c to)v.22 7 of 15 Tra ining
C ALIFO RNIA G O VERNO R'S O FFIC E O F EMERG ENC Y SERVIC ES(C a 10 ES)
=C ISE
County ofFresno UdgerType Initia l Ap p he a Lion
2022-0005 POP Start Date July 1,2022
POP End Date June 30,2024
Cal OES Approval
Direct/ Fe.ise Solution Area F penditure F ere Date AAR/IP Noncomp
ise Identified Date of etitive Previously
Coat Hold Approval Budgeted Amount Total Remaining
Project E-ma ded to Procurement Trigger �
Sub award 'title Sib-Category Category Type Host Exercise HSPFP over$250k 'gger Date Amount "s Request Approved Balance
N/A
FY 2022 EMPG FMFW(Ma c to)v.22 8 of 15 Exe rc ise
C ALIFO RNIA GOVERNOR'S OFFICE OF EMERG ENC Y SERVIC ES(Cal O ES)
M&A
County of Fresno Request Type InitialApplication
2022-0005 POP Start Date July 1,2022
POP End Date June 30,2024
CalOES Approval
Solution Area Expenditure Budgeted Pre vio us ly Amount Total Remaining
Project Activity Sub-Category Category Detail Cost Approved 1hisRequest Approved Balance
Amount
N/A
FY2022 EMPG FMFW(Ma c to)v.22 9 of 15 M&A
C ALIFO RNIA G O VERNO WS O FFIC E O F EMERG ENC Y SERVIC ES(C a 10 ES)
County ofFresno Request Type Initia l Ap p lic a tin
2022-0005 POP Start Date July 1,2022
POP End Date June 30,2024
Cal OES Approval
Direct/ Solution Solution Area Type of Current To tal Match Remaining Percentage
Project Sub a—od Proje ct Title Match Description Area Sub-Category Match Bu Total Previously dgeted Expended Match Expended Balance Expended
Match Match
$389 378 $389 378
A Direct Fresno County Emergency Project Ais 100%cash match from County/Localfunds-forstaff Orga niaa tion Staffg Cash Match 326,679 326,679
Ma na eme nt Staff as Is rie s a nd b e ne fits.
B Direct Fresno County Emergency Project Bis50%cash match from County/local funds-fortreining .Raining StaffExpenses Cash Match 11,000 11,000
Manage in ent Tor fining costs.
C Direct Crisis lnfonnationManagement ProjectCis50%cash match from County/Iocalfunds-for Tiaitring Sta££Expenses Cash Match 19,032 19,032
stem-WebFAC Consultant-Contra ator Costs
D Direct Fresno CountyOESOeneral ProiectDis100%cash match finmCounty/Local£unds-£orstaff usining St.ffFxpensea Cash Match 32,667 32,667
Ex enses sa Is rie s a nd b e ne fits.
FY 2022 EMPG FMFW(Ma c to)v.22 10 of 15 Match
C ALIFO RNIA GOVERNORS OFFICE OF EMERG ENC Y SERVICES(C a 1 O ES)
ONSULTANT/ CONIRAC EL
County ofFresno Ledger Type InitialAppHeatin
2022-0005 POP Start Date July 1,2022
POP End Date June 30,2024
Cal OESApproval
Consulting Firm/ Project Solution Solution Area Expenditure Noncompetitive Hold Approval Period of Fee for Total Cost Charged
Project Consultant Name Description of Services Deliverable P.rea Sub-Category Category Procurement Trigger Date Expenditure Deliverable to Grant
over 2501c
Crisis Information Management
System(WebEOC)to enable more
C Web E.00 effective sharing ofinformation both Emergency So Consultant/
Maintenance& Use r fe es No N/A
day to day and dumtg eme rgenc ies. Management So ttwa�e Su stamment Contra ctor Fee
Funding used for annua l support fees
FY2022 EMPG FMFW(Macro)v.22 11 of15 Consultant-Contractor
C ALIFO RNIA GOVERNOR'S OFFICE OF EMERG ENC Y SERVIC ES(Cal O ES)
PERSONNEL
County of Fresno Ile dgerType InitialApplication
2022-0005 POP Start Date July 1,2022
POP End Date June 30,2024
CalOESApproval
Project/ Solution SolutionArea Date s of Payroll Total Salary&Bene fits Total Project Total Cost Charged
Project Employee Name Deliverable Area Sub-Category Period Charged forthis Hours to Grant
Re p o rtin Pe rio d
A GabrielDe IaCerda Emergency Management Speciafst[[ Organization Staffing
A TerriMejomdo Emergency Manager Organization Staffing
A David Davis Emergency Management Specialist Organization Staffing
FY2022 EMPG FMFW(Macro)v.22 12 of 15 Personnel
C ALIFO RNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal O ES)
INDMEC T C O STS
County ofFresn0 LedgerType InitialApplication
2022-0005 POP Start Date July 1,2022
POP End Date June 30,2024
Cal OES Approval
Solution Area Budgeted Previously Amount Total Remaining
Proje c t Ac tivity IC R Ba se Ra to Approved Sub-Category Cost 1hisRequest Approved Balance
Amount
$25 881 $25 881
D Fresno County OES Genera I Expenses Facilities&Admniistration 10%de Minimis 10.00% 25,881 25,881
FY2022 EMPG FMFW(Macro)v.22 13 of 15 Indirect Costs
C ALIFO RNIA G O VERNO WS O FFIC E O F EMERG ENC Y SERVIC ES(C a 10 ES)
INDMECTC0 STS- SUMMARY RECAP0FC0 STS CLAIMED APPLICA'EON MODLITCATLON cIFAR
County ofFresno LedgerType In itia l Ap p lic a Non
2022-0005 Cal OES Approval
FUNDING SOURCE ICRPERIOD(Mo/Yrthrough Mo/Yr) INDIRECTCOSTRATEFORPMOD ICRBASE
EMPG 7/2022-6/2024 10,00% 10%de Minimis
DIRECTCO STS TO TAL CO STS LESS DISTORTING C O STS CO STS APPLICABLE TO IC
Pla nn mg
Organization $326,679 $326,679
11a iri g $11,000 $11,000
Exe rc ise
M&A
SU13TO TAL ELIG IBIE DIREC T C O STS $337,679 $337,679
SUBAWARDS TOTALCOSTS LESS EXCLUDED SUBAWARD C O STS COSTS APPLICABLETO ICR
Mim-
SUBTO TALI7IGIBLE SUBAWARD C O STS
TO TALDIREC TC O STS $337,679
10TALALLO WABIE INDIRECTC O STS $33,767
TO TALBUDGEIED INDIREC TC O STS
FY 2022 EMPG FMFW(Ma c ro)v.22 14 of 15 IC R
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
AUTHORIZED AGENT
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno ALN EMPG 97.042
2022-0005
Supporting Information for Application, Modification, or Request for Federal Funds
This claim is for costs Incurred within the grant performance period.
This request is for a/an: Initial Application July 1, 2022 through June 30, 2024
(Beginning Performance Period Date) (Ending Performance Period Date)
(Request#) (Amount This Request)
Under Penalty of Perjury, 1 certify that:
I am the duly authorized officer of the claimant herein. This claim is true, correct,and all expenditures were made in accordance with applicable laws,rules,regulations,and
grant conditions and assurances.
Statement of Certification - Authorized Agent
By signing this report, I certify,to the best of my knowledge and belief, that the report is true, complete,and accurate,and that the expenditures,disbursements,and cash
receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false,fictitious,or fraudulent information,or the
omission of any material fact,may subject me to criminal,civil or administrative penalties for fraud,false statements,false claims or otherwise.(U.S.Code Title 18,Section 1001
and Title 31,Sections 3729-3730 and 3801-3812).
Brian Pacheco Chairman, Board of Supervisors
Printed Name of Authorized Agent Title of Authorized Agent
LOL December 13, 2022
Signature of Authorized Agent Date
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
FY 2022 EMPG FMFW(Macro)v.22 By- Deputy 15 of 15 AA Approval
GAVIN NEWSOM MARK S.GHII_ARDUCCI
GOVERNOR DIRECTOR
Cal OES
I > jj
l GO ERNOR`$OFFICE
OF EMERGENCY SERVICES
October 14, 2022
Daniel Lynch
Division Manager, Emergency Medical Services
Fresno County
P.O. Box 11867
Fresno, CA 93755
SUBJECT: NOTIFICATION OF SUBRECIPIET SUBAWARD APPROVAL
Fiscal Year (FY) 2022 Emergency Management Performance Grant
Program (EMPG)
Subaward #2022-0005, Cal OES ID#019-00000
Subaward Performance Period: July 1, 2022, to June 30, 2024
Dear Mr. Lynch:
We are pleased to announce the approval of your FY 2022 EMPG subaward in
the amount of $389,378.
Once the completed application is received and approved, reimbursement of
eligible subaward expenditures may be requested using the California Governor's
Office of Emergency Services (Cal OES) Financial Management Forms Workbook.
Failure to provide documentation in a timely manner could result in a hold on
funding, pursuant to Title 2, Code of Federal Regulations (CFR), Sections
200.338(a) and 200.207(b)(1)-(2).
This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of
Funding Opportunity (NOFO), the Preparedness Grants Manual, the California
Supplement to the NOFO, and all applicable federal, state, and local
requirements. All activities funded with this subaward must be completed within
the subaward performance period.
3650 SCHRIEVER AVENUE, MATHER, CA 95655
c d �
1; e ,1V.CalOES.ca.co
Daniel Lynch
October 14, 2022
Page 2 of 2
Subrecipients must obtain additional written approval for to incurring costs for
activities such as aviation, watercraft, allowability request logs, noncompetitive
procurement, and projects requiring Environmental Planning and Historic
Preservation review.
Your organization will be required to prepare and submit the Biannual Strategy
Implementation Report to Cal OES via the Federal Emergency Management
Agency Grants Reporting Too[ (GRT) semi-annually for the duration of the
subaward period of performance or until all activities are completed and the
subaward is formally closed. Failure to submit required reports could result in
subaward reduction, suspension, or termination. Throughout the subaward cycle,
milestones set in the GRT will be used as indicators of project feasibility,
performance, and grant management capacity.This information may also be
used in assessing proposals in future grant opportunities.
Your dated signature is required on this letter. Please sign and return the original
to your Cal OES Program Representative within 20 calendar days upon receipt
and keep a copy for your records. For further assistance, please contact your
Cal OES Program Representative.
Sincerely,
MARK S. GHILARDUCCI
Director
Daniel Lynch Date
Fresno County
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006,
as amended by Section 6202(a) of the Government Funding Transparency Act of 2008
(PL 1 10-252), which is outlined in the Federal Emergency Management Agency, Grant
Programs Directorate Information Bulletin No. 350.
As defined by the Office of Management Budget, the following are subject to FFATA
reporting requirements:
1 . All new federal awards of $30,000 or more, as of August 13, 2020.
NOTE: Cal OES reports on this requirement in the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS).
2. The Total Compensation and Names of the top five executive, if the
Subrecipient in the preceding year received:
a. 80 percent or more of its annual gross revenues in Federal Awards; and
b. $25,000,000 or more in annual gross revenues from Federal awards; and
c. The public does not have access to information about the compensation of
the senior executives of the entity.
Subrecipients are required to provide the Executive compensation information in
the below chart, if applicable.
Executive Name Title Annual Annual Dollar Total
Salary Value of Benefits Compensation
0
0
0
0
0
0 Not subject to the Executive Compensation requirement of the FFATA Financial
Disclosure.
Page 1 of 2 rev. August 2021
K Cal OES
GOVERNOR'S OFFICE
OF ENEADENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
County of Fresno
Subrecipient:
Signature of Authorized Agent:
Printed Name of Authorized Agent: Brian Pacheco
Chairman of the Board of Supervisors of
Title: the County of Fresno Date: 1.2-13- a ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
By Deputy
Page 2 of 2 rev. August 2021
FCat oEs
AOYERNOWS OFFICE
OF EMERGENCY SERVICES
Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-
LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31 , U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
Page 1 of 2 Initials 60
T Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Certification Regarding lobbying
The Subrecipient, as identified below, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In
addition, the Subrecipient understands and agrees that the provisions of 31
U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply
to this certification and disclosure, if any.
Subrecipient: County of Fresno
Signature of Authorized Agent: _ L Y L
Printed Name of Authorized Agent: Brian Pacheco
Chairman of the Board of
Title: Supervisors of the County of Fresno Date:
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,state of California
By_ Deputy
Page 2 of 2 Initials, OP
Governing Body Resolution for EMPG FY22
BE IT RESOL VED BY THE Board of Supervisors
(Governing Body)
OF THE County of Fresno THAT
(Name of Applicant)
Chairman.Board of Supervisors , OR
(Name or Title of Authorized Agent)
Director. Department of Public Health , OR
(Name or Title of Authorized Agent)
Assistant Director, Department of Public Health , OR
(Name or Title of Authorized Agent)
Division Manager, Emergency Medical Services ,
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and subawarded through the State of California.
Passed and approved this 13th day of December ,20 22
Certification
I, Sal Quintero , duly appointed and
(Name)
Vice-Chairman of the County of Fresno
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the Board of Supervisors of the County of Fresno on the
(Governing Body) (Name of Applicant)
13th day of December 92022
Vice-Chairman
(Official Position)
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors (Signature)
County of Fresno,State of California
By_ Deputy (Date)
Instruction Sheet
Governing Body Resolution, Meeting Minutes, & Addendum to GBR
Purpose The purpose of the Governing Body Resolution(GBR) is to appoint
individuals to act on behalf of the governing body and the OA.
Note: Self Certifications are not accepted as a valid Governing Body
Resolution. You cannot self certify that you are an authorized agent.
Another Board member will need to sign the lower portion of the GBR.
Required . Governing Body Resolution(GBR)
GBR-related . Meeting Minutes (associated with GBR)
Application . Addendum to the GBR
Documents
Authorized The Governing Body Resolution allows for the appointment of individuals
Agent(s) or positions. For each person or position appointed by the governing
body,you must submit the following information,with the resolution,
to Cal OES on the applicant's letterhead:
❑ Name ❑ Title
❑ Jurisdiction ❑ E-Mail Address
❑ Street Address (City ❑ Phone & Fax Numbers
&Zip Code)
Authorized . If the Governing Body Resolution identified Authorized Agents by
Agent Changes position and/or title, changes can be made by submitting new
Authorized Agent information to Cal OES, as indicated above.
• If the Governing Body Resolution identified Authorized Agents by
name, a new Resolution is needed when any changes are made. The
information list above must also be submitted with the new
Resolution.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SLIBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient:County of Fresno I UEI #GLP5PZLWSZE1 FIPS #:o19-00000
Grant Disaster/Program Title:Emergency Management Performance Grant
Performance Period:07/01/22 to 06/30/24 1 Subaward Amount Requested:$ 389,378
Type of Non-Federal Entity ❑ State Govt HI Local Govt ❑ JPA ❑ Non-Profit ❑ Tribe
Check Applicable Box
Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes,
regulations and grant terms and conditions posed by each subrecipient of pass-through funding. This
assessment is made in order to determine and provide an appropriate level of technical assistance,
training, and grant oversight to subrecipients for the award referenced above.
The following are questions related to your organization's experience in the management of federal grant
awards.This questionnaire must be completed and returned with your grant application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means the individual
who has responsibility for reviewing and determining expenditures to be charged to the grant award, and
organization refers to the subrecipient applying for the award, and/or the governmental implementing
agency,as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have managing >5 years
grants?
2. How many years of experience does your current bookkeeper/accounting staff have >5 years
managing grants?
3. How many grants does your organization currently receive? 3-10 gran
4. What is the approximate total dollar amount of all grants your organization receives? $4,500,000
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes
activities/projects?
7. How often does your organization have a financial audit? Periodically
8. Has your organization received any audit findings in the last three years? Yes
9. Do you have a written plan to charge costs to grants? Yes
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Always
12. How many years do you maintain receipts, deposits, cancelled checks, invoices? >5 years
13. Do you have procedures to monitor grant funds passed through to other entities? Yes
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished above is
accurate, complete and current.
Signatu ( u homed Agent) Date: 12/13/22
E p
Print Name and Title: Phone Number:
Brian Pacheco/Chairman to the board of supervisors
Cal OES Staff Only:SUBA WARD #
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors Subrecipient Grants Management Assessment (Rev.3/17/22)
Coun`tyy of Fresno,State of California
By-6! . Deputy
Cal OES
GOVERNOR'S OFFICE
OF E14ENRENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial, and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of the
project described in this application, within prescribed timelines.
The requirements outlined In these assurances apply to Applicant and any of its
subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of ,Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F.R.). Updates are issued by the Office of Management and
Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby
agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or
authorized body in support of this project. This written authorization must specify that
the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash
match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city
council, governing board, or authorized body;
Page 1 of 15 Initials _ ���
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(d) The Applicant is authorized by the city council, governing board, or authorized
body to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share of
project cost, if any) to ensure proper planning, management and completion
of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized
to perform allowable activities approved under the award, within the period of
performance.
3. lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency or
requests or receives from an agency a commitment providing for the United States to
insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
Page 2 of 15 Initials 8 P
* Cat OES
OOVERMOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508
and §§ 7324-7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation or
policy without the express written approval from the California Governor's Office of
Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified
in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection
against waste, fraud, and abuse by debarring or suspending those persons deemed
irresponsible in their dealings with the federal government. The Applicant certifies that
it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted
of or had a civil judgment rendered against them for commission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (2)(b) of this certification;and
(d) Have not within a three-year period preceding this application had one or
more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification,
he or she shall attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non-
discrimination, including: n
Page 3 of 15 Initials A�
F Cal CUES
OOVERNOR`S OFFICE
OF EMERSENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance take
reasonable steps to provide meaningful access to persons with limited English
proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which
prohibits discrimination on the basis of disability and requires buildings and
structures be accessible to those with disabilities and access and functional
needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), whichprohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by
the Department of Housing and Urban Development at 24 C.F.R. Part100. The
prohibition on disability discrimination includes the requirement that new
multifamily housing with four or more dwelling units—i.e., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground-floor units in buildings without elevators)— be designed
and constructed with certain accessible features (See 24 C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based
on domestic partnerships and those in same sex marriages;
Page 4 of 15 Initials . ���
Cat UES
OOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(k) DHS policy to ensure the equal treatment of faith-based organizations, under
which the Applicant must comply with equal treatment policies and
requirements contained in 6 C.F.R. Part 19;
(1) The Applicant will comply with California's Fair Employment and Housing Act
(FEHA) (California Government Code §§ 12940, 12945, 12945.2), as applicable.
FEHA prohibits harassment and discrimination in employment because of
ancestry, familial status, race, color, religious creed (including religious dress
and grooming practices), sex (which includes pregnancy, childbirth,
breastfeeding and medical conditions related to pregnancy, childbirth or
breastfeeding), gender, gender identity, gender expression, sexual orientation,
marital status, national origin, ancestry, mental and physical disability, genetic
information, medical condition, age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave, military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these
categories, or for reporting patient abuse in fax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this
application.
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the
Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code
§§ 21000-21177), to include coordination with the city or county planning
agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3,
§§ 15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the
United States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions
from stationary and mobile sources;
Page 5 of 15 Initials _ ��
y Cal OES
AOYERNOR'S OFFICE
OF ENEROENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order
11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials, or
services and each federal agency empowered to extend federal assistance by
way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the
Clean Air Act and the Federal Water Pollution Control Act Executive Order
11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L.93-523);
(j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§ 1451 et seq.);
(1) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et
seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; 2) subject to a cease and
desist order pursuant to § 13301 of the California Water Code for violation of waste
discharge requirements or discharge prohibitions; or 3) determined to be in violation
of federal law relating to air or water pollution.
Page 6 of 15 Initials IJ�
c Cad' OES
' OOVERMOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will perform the required financial and compliance audits in accordance
with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal
Regulations, Part 200, Subpart F Audit Requirements.
9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations
conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the
awarding agency, the Comptroller General of the United States and, if appropriate,
the state, through any authorized representative, access to and the right to examine
all records, books, papers, or documents related to the award. The Applicant will
require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733
which provides that Applicant shall not submit a false claim for payment,
reimbursement, or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited
to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b)
executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170,
Appendix A. The Applicant also agrees to comply with the requirements set forth in
the government-wide financial assistance award term regarding the System for
Award Management and Universal Identifier Requirements located at 2 C.F.R. Part
25, Appendix A.
13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections
at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
Page 7 of 15 Initials j�p
CalOES
Gj
OOVERNOR'S OFFICE
OF EMERSENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the
Applicant or its subrecipients from: (1) engaging in trafficking in persons during the
period of time that the award is in effect; (2) procuring a commercial sex act during
the period of time that the award is in effect; or (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the-
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to
employees of institutes of higher learning (IHE), hospitals and othernon-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation laws
set forth in California Labor Code §§ 3700 et seq.
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acauisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally-assisted programs. These
requirements apply to all interests in real property acquired for project purposes
regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award
subrecipients in a special flood hazard area to participate in the program and
to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more;
Page 8 of 15 Initials ��
in1l 'i CalOES
R
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(c) Assist the awarding agency in assuring compliance with Section 106 of the
National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et
seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead-based paint in construction
or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title
or other interest in the site and facilities without permission and instructions from
the awarding agency. Will record the federal awarding agency directives and
will include a covenant in the title of real property acquired in whole or in part
with federal assistance funds to assure nondiscrimination during the useful life of
the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications;and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and such
other information as may be required by the assistance awarding agency or
State.
19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text-based communication. Drivers
are also prohibited from the use of a wireless telephone without hands-free listening
and talking, unless to make an emergency call to 911, law enforcement, or similar
services.
Page 9 of 15 Initials M�
n� L
Carl OES
L AOYERNGR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying
for funding under this program, or provided in the course of an entity's grant
management activities that are under Federal control, is subject to the Freedom of
Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act,
California Government Code section 6250 et seq. The Applicant should consider
these laws and consult its own State and local laws and regulations regarding the
release of information when reporting sensitive matters in the grant application,
needs assessment, and strategic planning process.
EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM (EMPG) -
PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents describing
projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
The Applicant must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information
that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is
required to have a publicly-available privacy policy that describes standards on the
usage and maintenance of PH they collect. The Applicant may refer to the DHS
Privacy Impact Assessments: Privacy Guidance and Privacy template as a useful
resource.
24. Copyright
The Applicant must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and
an acknowledgement of U.S. Government sponsorship (including the award number)
to any work first produced under federal financial assistance awards.
Page 10 of 15 Initials . l�
Cal OES
OFFICE OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
26. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or for
other reasons. However, these prohibitions would not preclude the Applicant from
shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms
and conditions.
26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
The Applicant must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C. § 41102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §
40118) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision B-
138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the
Applicant must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, as
amended, 15 U.S.C. § 2225a.
Page 11 of 15 Initials
vwxGOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs
that prohibit supplanting by law, the Applicant must ensure that federal funds do not
replace (supplant) funds that have been budgeted for the same purpose through
non- federal sources.
31. Patents and Intellectual Property Rights
Unless otherwise provided by law, the Applicant is subject to the Bayh-Dole Act, Pub.
L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. The Applicant is
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financial assistance
awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401.14.
32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities, the
Applicant must comply with the SAFECOM Guidance for Emergency Communication
Grants, including provisions on technical standards that ensure and enhance
interoperable communications.
33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals and
organizations associated with terrorism. The Applicant is legally responsible for
ensuring compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000 for
any period of time during the period of performance of this federal financial
assistance award, the Applicant must comply with the requirements set forth in the
government-wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the award terms and conditions.
Page 12 of 15 Initials ��
Cal oEs
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism
Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain permission from their DHS Financial Assistance Office, prior
to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS
agency officials, including use of the United States Coast Guard seal, logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
37. Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general requirements
imposed upon the Applicant and flow down to any of its subrecipients as a matter of
law, regulation, or executive order. If the requirement does not apply to Indian tribes
or there is a federal law or regulation exempting its application to Indian tribes, then
the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and
Conditions does not change or alter its inapplicability to an Indian tribe. The
execution of grant documents is not intended to change, alter, amend, or impose
additional liability or responsibility upon the Tribe where it does not already exist.
38. Required Use of American Iron, Steel, Manufactured Products, and Construction
Materials
The Applicant must comply with the "Build America, Buy America" Act (BABAA),
enacted as part of the Infrastructure Investment and Jobs Act and Executive Order
14005. Applicants receiving a federal award subject to BABAA requirements may not
use federal financial assistance funds for infrastructure projects unless:
(a) All iron and steel used in the project are produced in the United States -this
means all manufacturing processes, from the initial melting stage through the
application of coatings, occurred in the United States;
Page 13 of 15 Initials C
TM Cal OES
OOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(b) All manufactured products used in the project are produced in the United
States-this means the manufactured product was manufactured in the
United States; and the cost of the components of the manufactured product
that are mined, produced, or manufactured in the United States is greater
than 55 percent of the total cost of all components of the manufactured
product, unless another standard for determining the minimum amount of
domestic content of the manufactured product has been established under
applicable law or regulation; and
(c) All construction materials are manufactured in the United States - this means
that all manufacturing processes for the construction material occurred in the
United States.
The "Buy America" preference only applies to articles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. It does not
apply to tools, equipment, and supplies, such as temporary scaffolding, brought to
the construction site and removed at or before the completion of the infrastructure
project. Nor does a Buy America preference apply to equipment and furnishings,
such as movable chairs, desks, and portable computer equipment, that are used at
or within the finished infrastructure project but are not an integral part of the structure
or permanently affixed to the infrastructure project.
Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America
preference under an infrastructure program in certain cases.
On July 1, 2022, OMB approved FEMA's General Applicability Public Interest Waiver of
the BABAA requirements to be effective for a period of six months, through January 1,
2023. Applicants will not be required to follow the BABAA requirements for FEMA
awards made, and any other funding FEMA obligates, during this waiver period. For
any new awards FEMA makes after January 1, 2023, as well as new funding FEMA
obligates to existing awards or through renewal awards where the new funding is
obligated after January 1, 2023, Applicants will be required to follow the BABAA
requirements unless another waiver is requested and approved.
Page 14 of 15 Initials '1�
Cal LIES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts, etc.
Applicant recognizes and agrees that state financial assistance will be extended based
on the representations made in these assurances. These assurances are binding on
Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.
Failure to comply with any of the above assurances may result in suspension, termination,
or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the
Applicant and available for Cal OES or public scrutiny upon request. Failure to comply
with these requirements may result in suspension of payments under the grant or
termination of the grant or both and the Applicant may be ineligible for award of any
future grants if Cal OES determines that the Applicant: (1) has made false certification,
or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. Applicants are bound by the Department of
Homeland Security Standard Terms and Conditions 2022, Version 3, hereby incorporated
by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs-
standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and
on behalf of the Applicant.
Applicant: County of Fresno
Signature of Authorized Agent: L OL
Brian Pacheco
Printed Name of Authorized Agent:
Chairman of the Board of Supervisors
Title: of the Count):of Fresno Date: /_ —13 —a
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State
of California
By_ ���^ Deputy
Page 15 of 15 Initials
Application/Agreement Between the County of Fresno and California
Governor's Office of Emergency Services (CAL OES)
Name: FY 2022 Cal OES Emergency Management Performance
Grant Application/Agreement
Fund/Subclass: 0001/10000
Organization #: 56204606
Revenue Account #: 4380