HomeMy WebLinkAboutP-24-076 California Health Collaborative Amend 1.pdf co
County of Fresno
INTERNAL SERVICES DEPARTMENT
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AMENDMENT NUMBER ONE (1)
Agreement Number: P-24-076
July 16, 2024
California Health Collaborative
1680 West Shaw Avenue
Fresno, CA 93711
Contract Number P-24-076 covering the Tobacco Prevention Program is amended as follows:
The contract with your company expires February 28, 2025. The County of Fresno desires to extend this
contract for an additional two (2) month period effective March 1, 2025 through April 30, 2025. Prices will
be firm for the contract period. Amendment provisions shall remain in full force and effect with any
contract renewals.
Delete Attachments "A" and "B" and replace with Revised Attachments "A" and "B".
"CONTRACTOR'S SERVICES:" on page 1 is amended to read as follows: Contractor shall perform the
services as described in Revised Attachment"A" at the rates in Revised Attachment"B".
"INVOICING:"on page 1 is amended to read as follows: The Contractor shall submit monthly invoices to
COUNTY, by the 30th day of each month for the prior month's expenditures, e-mailed to the County of
Fresno, Department of Public Health, HPW-Tobacco Prevention Program, Attention: HPW-TPP Staff
Analyst at DPHBOAP@fresnocountyca.gov or addressed to the County of Fresno, Department of Public
Health, HPW-TPP, Attention: HPW-Tobacco Prevention Program Staff Analyst, P.O. Box 11867, Fresno,
CA 93775. The Contractor shall submit each invoice by the 30th day of each month in which the
Contractor performs services for the prior month's expenditures and in any case within 60 days after the
end of the term or termination of this Agreement. Invoices shall detail line items as specified in Revised
Exhibit B, including original budget amount(s), current month's expenses, year-to-date expenses, and
budget balances. In addition, invoices shall also include all relevant supporting documentation including
but not limited to general ledgers, copies of original statements, program expense receipts, payroll
records, and mileage claims. No reimbursement for services shall be made until invoices are received,
reviewed and approved by COUNTY's Department of Public Health.
A. Payment: the County shall pay each correctly completed and timely submitted invoice within
45 days of receipt. The County shall remit any payment to the Contractor's address specified in
the invoice.
B. Incidental Expenses: The Contractor is solely responsible for all its costs and expenses that
are not specified as payable by the County under this Agreement.
Electronic Signatures. The parties agree that this Agreement may be executed by electronic signature as
provided in this section.
A. An "electronic signature" means any symbol or process intended by an individual signing this
Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed
333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110
*The County of Fresno is an Equal Employment Opportunity Employer*
CONTRACT NO. P-24-076 Page 2
California Health Collaborative
July 16, 2024
version of an original handwritten signature; or(3)an electronically scanned and transmitted (for
example by PDF document) of a handwritten signature.
B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid
original handwritten signature of the person signing this Agreement for all purposes, including but not
limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force
and effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in
the Uniform Electronic Transaction Act(Civil Code, Division 3, Part 2, Title 2.5, beginning with section
1633.1).
D. Each party using a digital signature represents that it has undertaken and satisfied the requirements
of Government Code section 16.5, subdivision (a), paragraphs (1)through (5), and agrees that each
other party may rely upon that representation.
This Agreement is not conditioned upon the parties conducting the transactions under it by electronic
means and either party may sign this Agreement with an original handwritten signature.
Please acknowledge your acceptance by returning all pages of this letter to my office via email.
If you have any questions, please contact Crystal Nino, Purchasing Analyst, at(559) 600-7110 or email
cnino(a_fresnocountyca.gov.
FOR THE COUNTY OF FRESNO
Riley Blackburn Date:2024.08.23Y09i154:43zck-07'00'
Riley Blackburn
Purchasing Manager
333 W. Pontiac Way
Clovis, CA 93612
RB:cn
24-076 California Health Collaborative Amend 1.docx
CONTRACT NO. P-24-076 Page 3
California Health Collaborative
July 16, 2024
CONTRACTOR TO COMPLETE:
Company: CIffrri�aHitthClltiz�e
Type of Entity:
❑ Individual ❑ Limited Liability Company
❑ Sole Proprietorship ❑ Limited Liability Partnership
❑ Corporation ❑ General Partnership
Signature A!Y, R�/
fwMA"1/ff:V 71/M120
Print Name and Title Date
Signature
Print Name and Title Date
Address City State Zip
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
ACCOUNTING USE ONLY
ORG No.: 56201552
Account No.: 7295
Requisition No.: 5622500063
(8/2022)
24-076 California Health Collaborative Amend 1.docx
P-24-076 Revised Attachment"A"
California Health Collaborative-Tobacco Retail Licensing—Scope of Work
ADMINISTRATION TIMELINE DELIVERABLES
1. Approved
Recruit, hire, train, and designate a Project Budget
Coordinator (1.0 FTE) with some health 4/2024 -4/2025 2. Email
education, community organizing, and systems Introduction
change experience. from New Staff
3. Staffing Report
Meet monthly or as deemed necessary with
Fresno County Department of Public Health 4/2024—4/2025 1. Meeting Agenda
(FCDPH) staff to enhance or support program 2. Meeting Notes
related activities through collaborative efforts.
Attend bi-monthly virtual and/or in-person
1. Meeting
Tobacco-Free Coalition meetings to update the 4/2024—4/2025
Minutes
coalition on progress.
REPORTING TIMELINE DELIVERABLES
Submit monthly invoices with appropriate back-
up documentation and invoice summary sheets 1. Monthly Invoice
for all expenditures to the FCDPH's point of 4/2024—4/2025 2. Equipment Lo
contact via email by the fifteenth (1511)day of g
each month for the prior month's expenditures.
1. Biannual
Progress Report
Mid-Year Report Narrative
(February 1-June 31) 2. Progress Report
Submit on 7/10/24 Deliverables
Submit biannual progress reports that reflects on
the progress of scope of work activities as well as Year-End Report(July
success and challenges over the progress report 1-December 31)
period. Submit relevant program deliverables Submit on 12/16/24
with your progress report.
Mid-Year Report
(January 1-February
29)
Submit on 2/21/25
P-24-076 Revised Attachment"A"
TRAINING TIMELINE DELIVERABLES
Participate in a 1-hour training with FCDPH on
invoicing requirements and learn how to
complete the invoice template and invoice 4/2024—4/2024 1. Training Log
summary sheets.
Participate in a 1.5-hour virtual Culturally
Linguistically Appropriate Services (CLAS)
Standards training hosted by FCDPH staff that is
designed to equip public health professionals with
Post-
the essential knowledge and tools for delivering 1. Completed Post-
culturally sensitive and linguistic services and 4/2024—4/2024 Training Survey
messages throughout the community. Program 2. Training Log
staff will use the CLAS Standards toolkit to
evaluate health education materials like flyers,
brochures, PowerPoint created in the program.
Participate in a 1.5-hour virtual Health Equity 101
training hosted FCDPH staff that is designed to
facilitate foundational knowledge and skill
4/2024—8/2024 1. Training Log
development on topics related to health equity,
health disparities, and structural and social
determinants of health.
Participate in recorded webinars such as, CA-
license to sell: tobacco retail licensing nuts, bolts
and fees, Equitable enforcement for tobacco
retail license ordinances, Pride and prejudice:the
tobacco industry's co-opting of the LGBTQ+ 4/2024—4/2025 1. Webinar Log
community, Minimum floor price laws webinar,
Rules of the road:The differences between
lobbying and educating,etc.As well as applicable
live webinars as they become available.
Objective# 1: Lead a minimum of seven (7) community forums or town halls in the City of Fresno (a
minimum of 4 of the events will be in person) for youth and adults, approximately 90-120 minutes in length,
with participation by 25-50 individuals at each event.
IVERABL
Identify a date and location for the seven (7) community 04/2024- 1. Calendar of
forums/town halls. 06/2024 Forums/Townhalls
Dates and Locations
P-24-076 Revised Attachment"A"
Develop recruitment materials for the forums/town halls 04/2024- 1. Finalized Tailored
tailored for each neighborhood or school site in Fresno. 07/2024 Recruitment
Recruitment materials will include a registration page, flyers, Materials
and Facebook Event Pages. Include approved attribution
language and applicable DPH logos. Submit to FCDPH for
review and approval.
Disseminate recruitment materials and recruit a minimum of 05/2024— 1. Recruitment Plan
25-50 individuals per target area by participating in 10/2024
community events, school parent events, hosting booths at
churches, passing out flyers/posters at local businesses, or
using social media.
Identify and distribute incentive materials for raffle at 05/2024— 1. Log of Incentive
forums/town halls that will encourage participation by 08/2024 Materials
community residents. Incentive materials (e.g., merchandise 2. Distribution Log
cards and other incentive items) are provided to program
participants to motivate and/or reinforce positive behavior,
participation, and/or involvement in tobacco control
activities and require action on the part of the recipient to
receive the incentive. The cost of incentives may not exceed
$50 in value, per person, per year and shall not include
merchandise cards that can be used to purchase tobacco,
alcohol, and/or cannabis products.The project is responsible
for the possession, security [e.g., will keep under lock and
key], and accountability of the merchandise cards.The
project will prepare a log sheet that will track and identify
each of the merchandise cards, value, merchandise card
transfer date, and recipient. At the conclusion of the
agreement, surplus incentives must be returned to FCDPH.
Develop presentation and event materials in consultation 05/2024— 1. Event Materials (e.g.,
with FCDPH and implement seven (7)forums/town halls 1/2025 flyers, agenda,
designed to be at minimum 90-120 minutes in length in each packet for
neighborhood. Recruit town hall panel speakers, such as law community
enforcement, school administrators, health professionals, members)
youth, and former vape/e-cigarette users. 2. Presentation
Materials (e.g.,
presentation slides
P-24-076 Revised Attachment"A"
and roster of
participants)
3. Pictures of Event
Develop and disseminate post-event participation surveys to 05/2024— 1. Post-Event
identify an increase in knowledge, skills, and a change in 1/2025 Participation Survey
attitudes among participants. Submit to FCDPH for review
and approval.
P-24-076 Revised Attachment"A"
Objective 2: Conduct 8-12 community presentations/meetings with school officials (e.g., principals,
vice principals, superintendent, etc.), in the City of Fresno on youth vaping, tobacco retail issues,
tobacco-related health disparities, and best practices in policy adoption. Obtain at least 8 letters of
support from schools,to demonstrate support for the policy campaign.
ACTIVITY TIMELINE DELIVERABLES
Gather local data through sources such as the California 04/2024- 1. Summary of Local
Healthy Kids Survey Data, California Student Tobacco 05/2024 Data
Survey, Monitoring the Future, Healthy Stores for Healthy
Communities, local school data, etc. in order to determine
the extent of e-cigarette/vape use among youth in the City
of Fresno.
Develop a 15-20-minute presentation or talking points to 04/2024- 1. Approved
present to school site administrators or school staff on 05/2024 Presentation or
youth vaping, tobacco retail issues, tobacco-related health Talking Points
disparities and best practices for supporting youth at school
and in community through policy adoption. Include
approved attribution language and applicable DPH logos.
Submit to FCDPH for review and approval.
Schedule meetings with 8-12 school officials either in- 04/2024- 1. Presentations Log
person or via zoom throughout the City of Fresno to provide 11/2024 2. Presentation
tobacco prevention presentations on tobacco-related Materials
health disparities and best practices for supporting youth at
school and in community.
Create 1-2 letters of support templates to provide to school 05/2024- 1. Letter of Support
officials. Request a letter of support from each school site 12/2024 Templates
that receives a presentation to demonstrate support for the 2. Letters of Support
policy campaign. Collected
Provide each school site with resources online and/or via 06/2024- 1. Log of Resources
print that allows them to better support their students with 1/2025 Provided
resources related to vaping cessation, vaping educational
materials and presentations, and mental health and
wellness.
P-24-076 Revised Attachment"A"
Objective 3: Facilitate the participation of 5-10 community members to present at a minimum of 2
Fresno City Council (City Council) meetings to educate them formally or informally about youth vaping,
tobacco retail issues, tobacco-related health disparities, and best practices in policy adoption. Develop
speaking points related to a comprehensive tobacco retail licensing policy that can be utilized by the
speakers.
ACTIVITY AL
IVERABLES
Develop a spokesperson training that will prepare 04/2024- 1. Spokesperson
community members to speak at City Council and engages 05/2024 Training
them in telling their personal story. Include approved
attribution language and applicable DPH logos. Submit to
FCDPH for review and approval.
Identify 5-10 community members to speak at City Council, 05/2024- 1. Identified
during town halls or meetings with school administrators. 1/2025 Community
Provide them with spokesperson training either informally Members Log
through a one-on-one meeting or formally through a 2. Training Log
training for multiple community members.
Support the community members with developing their 06/2024- 1. Developed
own talking points for use during their presentation at City 1/2025 Speaking Points
Council, including local data, information about vaping or
tobacco use, and their own personal story.
Identify incentives for the community members to be 04/2024- 1. Incentive
provided following their participation in a spokesperson 3/2025 Distribution Log
training and/or a presentation at City Council. Incentive 2. Log of Incentive
materials (e.g., merchandise cards and other incentive Materials
items) are provided to program participants to motivate
and/or reinforce positive behavior, participation, and/or
involvement in tobacco control activities and require action
on the part of the recipient to receive the incentive.The
cost of incentives may not exceed $50 in value, per person,
per year and shall not include merchandise cards that can
be used to purchase tobacco, alcohol, and/or cannabis
products. The project is responsible for the possession,
security [e.g., will keep under lock and key], and
accountability of the merchandise cards. The project will
prepare a log sheet that will track and identify each of the
merchandise cards, value, merchandise card transfer date,
and recipient. At the conclusion of the agreement, surplus
incentives must be returned to FCDPH.
P-24-076 Revised Attachment"A"
Support the participation of 5-10 community members in 2 04/2024- 1. Meeting Log
City Council Meetings by attending the meeting and 3/2025 2. Presentation
ensuring each community member has reminders about the Materials
meeting.
Objective 4: Conduct 3-4 community engagement activities such
as hosting a youth art contest, spoken word night, dance event,
culturally relevant art project, bingo, paint night, poster contest,
mural, mural tri-fold, plant potting and decorating, etc. with the
participation of 15-75 individuals at each engagement activity.
Participants will be residents of the City of Fresno. The
participants will be recruited through social media, existing
relationships, attendance at an existing event.
ACTIVITY TIMELINE DELIVERABLES
Identify 3-4 locations/neighborhoods throughout the City of 04/2024- 1. Calendar of
Fresno and dates for the community engagement events. 07/2024 Community
Engagement
Events
Identify an art consultant and host 1-2 meetings to determine 04/2024- 1. Identified Art
the direction of the art contest, spoken word night or other art 07/2024 Consultant
or community engagement event that will take place in the Agreement
community. 2. Consultant
Meeting Log
Create outreach and recruitment materials for each community 05/2024- 1. Outreach and
engagement event, which may include flyers, posters, social 09/2024 Recruitment
media posts, or other outreach methods. Include approved Materials
attribution language and applicable DPH logos. Submit to FCDPH
for review and approval.
Host 3-4 community engagement events throughout the City of 06/2024- 1. Community
Fresno in diverse neighborhoods and locations for a minimum of 01/2025 Engagement
15-75 individuals at each event. Provide incentives for Event Log
participation by the community. Incentive materials (e.g., 2. Community
merchandise cards and other incentive items) are provided to Engagement
program participants to motivate and/or reinforce positive Event Incentive
behavior, participation, and/or involvement in tobacco control Distribution
activities and require action on the part of the recipient to Log
receive the incentive. The cost of incentives may not exceed $50 3. Log of
in value, per person, per year and shall not include merchandise Incentive
cards that can be used to purchase tobacco, alcohol, and/or Materials
P-24-076 Revised Attachment"A"
cannabis products. The project is responsible for the possession,
security [e.g., will keep under lock and key], and accountability
of the merchandise cards. The project will prepare a log sheet
that will track and identify each of the merchandise cards, value,
merchandise card transfer date, and recipient. At the conclusion
of the agreement, surplus incentives must be returned to
FCDPH.
Develop and disseminate post-event participation surveys to 06/2024- 1. Post Event
identify an increase in knowledge, skills, and a change in 1/2025 Survey
attitudes among participants, as well as a inquiring about their
interest to speak at City Council meetings. Submit to FCDPH for
review and approval.
P-24-076 Revised Attachment"A"
Objective 5: Conduct observation surveys at 100 tobacco retailers in the City of Fresno. Use a standardized
data collection instrument and protocol from the California Tobacco Prevention Program (CTPP) using
mobile devices. Participate in online data collection trainings, complete required post-training surveys, and
complete field notes for store observations.
Participate in a minimum of 1-2 trainings on how to use the 04/2024- 1. Log of Staff
standardized data collection instrument and protocol for the 06/2024 Trainings
California Tobacco Prevention Program (CTPP), using the mobile
devices, safety precautions, and how to complete field notes.
Recruit 2-3 volunteers from the City of Fresno to support staff in 04/2024- 1. Log of Volunteers
the collection of observation surveys. Provide training to the 06/2024 and Trainings
volunteers to ensure they can accurately and safely support the Provided
process.
Conduct observation surveys and complete field notes utilizing 04/2024- 1. County List of Sites
the standard data collection instrument and mobile device at a 06/2024 to be visited
minimum of 100 tobacco retailers in the City of Fresno. 2. Completed Field
Notes
Identify and provide incentives to the volunteers who 04/2024- 1. Incentive
supported in the data collection in the City of Fresno. Incentive 07/2024 Distribution Log
materials (e.g., merchandise cards and other incentive items) 2. Log of Incentive
are provided to program participants to motivate and/or Materials
reinforce positive behavior, participation, and/or involvement in
tobacco control activities and require action on the part of the
recipient to receive the incentive. The cost of incentives may
not exceed $50 in value, per person, per year and shall not
include merchandise cards that can be used to purchase
tobacco, alcohol, and/or cannabis products. The project is
responsible for the possession, security [e.g., will keep under
lock and key], and accountability of the merchandise cards. The
project will prepare a log sheet that will track and identify each
of the merchandise cards, value, merchandise card transfer
date, and recipient. At the conclusion of the agreement,
surplus incentives must be returned to FCDPH.
P-24-076 Revised Attachment"B"
Fresno County TRL Project
California Health Collaborative
FY February, 2024-April 30, 2025
Budget Categories -
Line Item Description (Must be itemized)
PERSONNEL SALARIES: Annual % FTE1 Benefit Benefit
Salary Rate Cost
0001 Project Coordinator $56,016 100% 25% $ 14,004
0002 $ -
Sub-Total $56,016 $ 14,004
SALARIES TOTAL $70,020
FACILITIES/EQUIPMENT EXPENSES:
FACILITY/EQUIPMENT TOTAL $0.00
OPERATING EXPENSES:
1050 Office Supplies $3,066.00
1060 Telephone and Computer Network $3,000.00
1062 Postage $100.00
1063 Printing/Copying $3,000.00
1072 Staff Transportation $3,000.00
1077 Food $2,000.00
1078 Community Engagement Agreement $1,400.00
OPERATING EXPENSES TOTAL $15,566.00
TOTAL DIRECT COSTS $851
INDIRECT COSTS
1090 Not to exceed 15%of total direct costs. 1 1% $9,414
TOTAL PROGRAM EXPENSES $95,000
7/16/2024