HomeMy WebLinkAbout15307 ,STATE OF C,"LIFORNIA ARNOLD SCHWARZENEGG_ ER,Governor
.•;.�:, . GOVERNOR'S OFFICE OF EMERGENCY SERVICES Q E ,S
HAZARD MITIGATION BRANCH c•L c r o■r I
3650 SCHRIEVER AVENUE
MATHER.CALIFORNIA 95655 13eftlm iV
� PHONE: (916)845-8150 Clerk of Sod
FAX: (916)845-8386 for filing
December 1, 2005
Mr. Ken Austin RECEI EI)
ESC
Fresno County DEC 0 5 2005
PO Box 11867
Fresno, California 93775 DepanmenL of GU:umunicy Health
Environmental Health Division
Dear Mr. Austin:
SUBJECT: PDM 05, FEMA#13 OES #PL56
FIPS #019-00000
Multi-Jurisdictional Local Hazard Mitigation Plan
The Governor's Office of Emergency Services (OES) has received notification from the
Federal Emergency Management Agency (FEMA) that your organization's subgrant
application has been approved in the amount of$230,951. A copy of the FEMA approval letter
is enclosed for your records.
I
In order to receive payment, all subgrantees must have a valid Authorized Agent 1
Resolution and Grant Assurances form on file with our office and payments must be requested
using the Reimbursement Request form. A copy of each of these forms is enclosed with this
letter. Any funds received in excess of current needs, approved amounts, or those found owed
as a result of a final inspection or audit must be refunded to the State within 30 days of receipt
of an invoice from OES.
Expenditures can only be made for items-listed on the approved subgrant application.
Expenditures for any other work should be separately maintained and are the sole responsibility
of the subgrantee. Quarterly reports must be prepared and'submitted to OES for the duration of
the performance period or until all activities are completed and the subgrant is formally closed.
Failure to submit quarterly reports could result in subgrant reduction, suspension or
termination.
For further assistance, please contact the Grant Payments Unit at (916) 845-8110 for
payment related questions, and contact the Hazard Mitigation Branch at (916) 845-8150 for
program related questions.
Sincerely,
MARCIA RENTSCHLER
Hazard Mitigation Manager
Enclosures:
FEMA approval letter
Authorized Agent Resolution form
Grant Assurances form
Reimbursement Request form
FY05 PreDisaster Mitigation (PDM) Grant Program—Subgrant Award Agreement
AGI# 06- 006
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Applicant: Co j.;!t.y of Fresno
City/County
Contact Information:
_ P.O. Box 11867_ _ Tim L_ Casagrande
Authorized Agent Mailing Address Name/Title
Fresno, CA .93775 (559) 445-3391
City, State, Zip Code Area Cade/Office Telephone Number
tcasagrandeko.fresno.ca.us
E-Mail Address
Total Project Cost $ 307,935
Grant Amount Requested $ 230,951
Non-Federal Match Amount $ 76,984
Certification and Signature or Authorized Agent
I am the duly appointed Authorized Agent and have the authority to apply for this grant and submit this application on behalf of
the eligible sub-grant applicant
.Dalt-0 - Phil Larson .
Signature ofAuthorized Agent Printed Name
Chai-rman, _Board of Supervisors _ January 24, 2006 .
Title Date
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Subgrantee Assurances
Pre-Disaster Mitigation Program
Note: Certain of these assurances may not be applicable to your project or program. If you have
questions, please contact OES. Further, certain federal assistance awarding agencies may require
applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, 1 certify that
the applicant:
l. Has the legal authority to apply for federal assistance, and the institutional, managerial
and financial capability(including funds sufficient to pay the non-federal share of project
costs) to ensure proper planning, management and completion of the project described in
this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the state, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the assistance; and will
establish a proper accounting system in accordance with generally accepted accounting
standards or agency directives.
3. WiIl not dispose of, modify the use of, or change the terms of the real property title, or
other interest in the site and facilities without permission and instructions from the
awarding agency. Will record the federal interest in the title of real property in
accordance with awarding agency directives and will include a covenant in the title of
real property acquired in whole or in part with federal assistance funds to assure
nondiscrimination during the useful life of the project.
4. Will comply with the requirements of the assistance-awarding agency with regard to the
drafting, review and approval of construction plans and specifications.
5. Will provide and maintain competent and adequate engineering supervision at the
construction site to ensure that the complete work conforms with the approved plans and
specifications and will furnish progress reports and such other information as may
required by the assistance awarding agency or state.
6. WilI initiate and complete the work within the applicable time frame after receipt of
approval of the awarding agency.
7. Will establish safeguards to prohibit employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of
interest, or personal gains.
8. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. §§ 4801 et
seq.), which prohibits the use of lead based paint in construction or rehabilitation of
residence structures.
PDM Assurances(Rev. 1/05) 1
. t i
9. Will comply with all federal statues relating to nondiscrimination. These include but are
not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits
discrimination on the basis of race, color or national origin; (b)Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683 and 160" ;-1686) which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. § 794) which prohibit discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended(42 U.S.C. §§ 6101-
6107) which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 93-255) as amended, relating to nondiscrimination on the
basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970(P.L. 91-616) as amended,relating to
nondiscrimination on the basis of alcohol abuse or alcoholism;'(g) 4§'523 and 527 of the
Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patient records; (h)Title VIP! of the
Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to
nondiscrimination in the sale rental or financing of housing; (i)any other
nondiscrimination provisions in the specific statute(s) under which application for federal
assistance is being made, and 0) the requirements on any other nondiscrimination
statute(s)which may apply to the application.
10. Will comply, or has already complied, with the requirements of Titles II and III of the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L.
91-646)which provides for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal and federally assisted programs. These
requirements apply to all interests in real property acquired for project purposes
regardless of federal participation in purchases.
11. Will comply with the flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special
flood hazard area td participate in the program and to purchase flood insurance if the total
cost of insurable construction and acquisition is $5,000 or more.
12. WilI comply with environmental standards which may be prescribed pursuant to the
following: (a) institution of environmental quality control measures under the National
Environmental Policy Act of 1969 (P.O. 91-190) and Executive Order(EO) 11514; (b)
notification of violating facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with
EO 11988; (e) assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451
et seq.); (f) conformity of federal actions to State (Clean Air)Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g)
protection of underground sources of drinking water under the Safe Drinking Water Act
of 1974, as amended, (P.L. 93-523); and(h)protection of endangered species under the
Endangered Species Act of 1973, as amended, (P.O. 93-205).
13. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
PDM Assurances(Rev. 1105) 2
J
i
14. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593
(identification and preservation of historic properties), and the Archaeological and
Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et
15. Will comply with Standardized Emergency Management (SEMS)requirements as stated
in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of
Title 2, Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447 and 2448.
16. Will cause to be performed the required financial and compliance audits in accordance
with the Single Audit Act of 1984 and the Single Audit Act Amendments of 1996.
17. Will comply with all applicable requirements of all other federal laws, Executive Orders,
regulations and policies governing this program.
18. Has requested through the State of California, federal financial assistance to be used to
perform eligible work approved in the subgrantee application for federal assistance. Will,
after the receipt of federal financial assistance, through the State of agree to
. California, gr
the following:
a. The state warrant covering federal financial assistance will be deposited in a special
and separate account, and will be used to pay only eligible costs for projects
described above;
b. To return to the State of California such part of the funds so reimbursed pursuant to
the above numbered application, which are excess to the approved actual
expenditures as accepted by final audit of the federal or state government.
c. In the event the approved amount of the above numbered project application is
reduced, the reimbursement applicable to the amount of the reduction will be
promptly refunded to the State of California.
19. Will not make any award or permit any award (subgrant or contract) to any party which is
debarred or suspended or is otherwise excluded from or ineligible for participation in
Federal assistance programs under Executive Order 12549 and 12689, "Debarment and
Suspension."
The undersigned represents that he/she is authorized by the above named subgrantee to enter into
this agreement for and on behalf of said subgrantee.
The undersigned represents that he/she is authorized by the subgrantee to enter into this
agreement for and on behalf of the said subgrantee.
Phil Larson Chairman, Board of Supervisors
Name of Authoriz=11
' is Agent Title
Ra� — I - 3cD 00
Signature of Authorized Applicant's Agent Date
PDM Assurances(Rev. 1105) 3
Authorization
Phii Larson _ , do hereby certify as the authorized representative or
Name
officer of County of Fresno , that the information contained in this
Name of Organization
application is true and correct.
Chairman, Board of Supervisors /` 30 - 6-(,
Title Signature Date
PDM Assurances(Rev. 1/05) 4
i
Stye of C�Caml —
OFFICE OF
zmERGE V SERVICES
RESO.# 06- 020
DESIGNATION OF
APPLICANT'S AGENT RESOLUTION
BEi SOLVEDBYTHE Board of Supervisors OF THE County' of Frew
(Governing Body) (Dame of Applicant)
THAT Director, Department of Community Health, OR
(Title of Authorized Agent)
Assistant Director,
(lava rtment of f omml In i t y Hea]th , OR
(Title of Authorized Agent)
Director of Environmental Health
(Title of Authorized Agent)
is hereby authorized'to execute for and in behalf of the County f FrpSnn ,a public entity
established under the laws of the State of California,this application and to file it in the Office of Emergency Services for the
purpose of obtaining certain federal financial assistance under P.L.93-288 as amended by the Robert T. Stafford Disaster Relief
and Emergency Assistance Act of 1988,and/or state financial assistance under the California Disaster Assistance Act.
THAT the County of Fresno ,a public entity established under the laws of the State of California,hereby
authorizes its agent(s)to provide to the State Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Passed and approved this 24th day of January ,2006
Edward L. Moreno, M.D. , M.P.N. , Director-Health Officer
Department of Community Health
Kathleen Grassi "'fnfCeritm)Ass i Stan t Director
Department of Community Health
(Name and Title)
Tim L. Casagrande
Director of Environmental Health Division
(Name and Title)
CERTIFICATION
I, Phil Larson ,duly appointed and Chairman of
(Name) (Title)
Fresno County Board of Supervisors , do hereby certify that the above is a true and correct copy of a
resolution passed and approved by the Board of Supervi sors of the County of Fresno on the
24th dayof January (2 ct��
vern6 body) (Name ofApplicant)
lJJ
Date:
Chairman
(Official P ion)
(Signature)
DES Forth 130(11-02)DAD Forth
Award Package Page 1 of 9
Award Letter p L
U.S. Department of Homeland Security
FEMA Region IX
1111 Broadway
Suite 1200
Oakland, CA 94607
FEMAi+
M"
Paul Jacks
Governor's Authorized Representative, Governors Office of Emergency Services
3650 Schriever Avenue
Mather, CA 95655-0000
Dear Paul Jacks:
Enclosed is an executed copy of FEMA Form 76-10A reflecting the award to your FY 2005 PDMC Grant
(PDMC-09-CA-2005). Your SMARTLINK Grant Payment Account will be adjusted accordingly.
By accepting this award you assume certain administrative and financial responsibilities including the timely
submission of all financial and programmatic reports, resolution of all interim audit findings and the
maintenance of a minimum level of cash on hand. Should you not adhere to these responsibilities,you will be
in violation of the terms of this award.
If you have any questions regarding this matter, please call Robert McCord at 510 627-7059.
Sincerely,
Melissa A. Pulver
Assistance Officer
www.fema:go_v_
PDM Competitive Agreement Articles
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
Pre-Disaster Mitigation Competitive Grant Agreement Articles CFDA#97.017
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i f
G RANTE E:Governors Office of Emergency Services
AGREEMENT NUMBER:EMF-2005-PC-0011
AMENDMENT NUMBERA
DESIGNATED AG ENCY:Governors Office of Emergency Services
PERFORMANCE PERIOD:1 6-SEP-05- 15-SEP-08
ARTICLE I. FEMA AUTHORITY
The United States of America through the Federal Emergency Management Agency (FEMA)which is now
incorporated into the Department of Homeland Security, (hereinafter referred to as "the Grantor")agrees to
grant to the state/Indian tribe/territory government, through its designated agency named above (hereinafter
referred to as "the Grantee")funds in the amount specified on the obligating document,to support the Pre-
Disaster Mitigation Grant Program, authorized under the§203 Robert T. Stafford Disaster Relief and
Emergency Assistance Act,42 U.S.C. § §5121-5206 (Stafford Act), and activated under this Grant Award. The
Grantee agrees to abide by the Grant Award terms and conditions as set forth in this document.
ARTICLE II. PROJECT DESCRIPTION
The Grantee shall perform the work described in the application package and made a part of these Grant
Agreement Articles.
ARTICLE Ill. PERIOD OF PERFORMANCE
The initial performance period for the Grantee shall be equal to the longest performance period of the Sub-
grantee awards with a maximum of 3 years for planning and project sub-grants. The period of performance
shall be 16-SEP-05 through 15-SEP-08. All costs must be incurred during the period of performance unless
pre-award costs are approved.
ARTICLE IV. AMOUNT AWARDED
This Grant Agreement is for the administration and completion of an approved Pre-Disaster Mitigation grant
award for fiscal year 2005. Grant Agreement funds may not be used for other purposes. If costs exceed the
maximum amount of FEMA funding approved, the Grantee shall pay the costs in excess of the approved
budget.
The approved budget for this award by category is:
Budget Class FEDERAL Non-Federal Total
Personnel $0.00 $0.00 $0.00
Fringe Benefit $0.00 $0.00 $0.00
Travel $0.00 $0.00 $0.00
Equipment $0.00 $0.00 $0.00
Supplies $0.00 $0.00 $0.00
Contractual $7,576,662.87 $2,527,812.87 $10,104,475.74
Construction $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00
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TOTAL DIRECT $7,576,662.87 $2,527.812.87 $10,104,475.74
Indirect Charges $0.00 $0.00 $0.00
TOTAL BUDGET $7,576,662.87 $2,527,812.87 $10,104,475.74
The Grantee shall follow Emergency Management and Assistance Regulations found in Title 44 Code of Federal
Regulations (CFR) Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to Sts
and Local Governments, Office of Management and Budget Circulars A-102 and A-87, and program guidance to
implement this Grant Award.
ARTICLE V. COST SHARE
The cost-share requirement for this award is 75 % Federal and 25 % non-Federal. Small, impoverished
communities may receive a Federal cost share of up to 90 % of the total cost to implement eligible PDM activities
a. The approved budget for state and/or non-small, impoverished communities:
Sub-Grantee Federal Funds % Non-Federal % Total Approved %
Funds Amount
PDMC-PJ-09-CA- $2 976,000.00 75% $992,000.00 25% $3,968,000.00 100%
2005-057
PDMC-PJ-09-CA-
2005-071 $48,436.64 75% $16,145.55 25% $64,582.19 100%
PDMC-PJ-09-CA- $116,895.00 75% $38,965.00 25% $155 °
2005-078 ,860.00 100/o
r
PDMC-PJ-09-CA- $119,092.50 75% $39,697.50 25% $158,790.00 100%
2005-094
J-09-CA-
2005-096 -
$201,000.00 75% $67,000.00 25% $268,000.00 100%
005-09
PDMC-PJ-09-CA- $116,895.00 75% $38,965.00 25% $155,860.00 100%
2005-097
PDMC-PJ-09-CA- $116,895.00 75% $38,965.00 25% $155,860.00 100%
2005-099
PDMC-PJ-09-CA- $116,895.00 75% $38,965.00 25% $155,860.00 100%
2005-100
PDMC-PJ-09-CA- $2,067,577.50 75% $689,192.50 25% $2,756,770.00 100%
2005-106
PDMC-PJ-09-CA- $1,008,350.25 75% $336,116.75 25% $1,344,467.00 100%
2005-107
PDMC-PJ-09-CA- $236,514.00 75% $78,838.00 25% $315,352.00 100%
2005-108
PDMC-PJ-09-CA- $109,496.98 75% $36,499.00 25'/0 °
2005-116 $145,995.98 100/o
PDMC-PJ-09-CA-
2005-117 $35,973.82 75% $11,991.28 25% $47,965.10 100%
PDMC-PJ-09-CA-
PDMC 18 $26,841.52 75% $8,947.17 25% $35,788.69 100%
2005-1
PDMC-PJ-09-CA-
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r
2005-119 $31,407.67 756/6 $10,469.23 25% $41,876.90 100%
PDMC-PJ-09-CA- $137,250.00 75% $45,750.00 25% $183,000.00 100%
2005-123
PDMC-PL-09-CA- $51,281.25 75% $17,093.75 25% $68,375.00 100%
2005-004
PDMC-PL-09-CA- $98,325.00 74% $35,000.00 26% $133,325,00 100%
2005-012
PDMC-PL-09-CA- $230,951.34 75% $76,983.78 25% $307,935.12 100%
2005-013
PDMC-PL-09-CA- $43,875.00 75% $14,625.00 25% $58,500.00 100%
2005-015
PDMC-PL-09-CA- $117,000.00 75% $39,000.00 25% $156,000.00 100%
2005-032
PDMC-PL-09-CA- $142,124.42 75% $47,375:58 25% $189,500.00 100%
2005-035
PDMC-PL-09-CA- $624.325.00 75% $208,141.00 25% $832,466.00 100%
2005-046
PDMC-PL-09-CA- $56,250.00 75% $18,750.00 25% $75,000.00 100%
2005-051
P -09-CA-
2005-067 $37,499 76 75% $12,500.00 25% $49,999.76 100%
05-067
PDMC-PL-09-CA- $58,974.00 75% $19,658.00 25% $78,632.00 100%
2005-069
PDMC-PL-09-CA- $61,425.00 75% $20,475.00 25% $81,900.00 100%
2005-082
PDMC-PL-09-CA- $101368.50 75% $33,789.50 25% $135,158.00 100%
2005-093
Total $9,088,920,15 2099% $3,031,898.59 701% $12,120,818.74 2800%
b. The following small, impoverished communities have been approved for cost share less than
the required 25 % non-Federal:
Sub-Grantee Federal Funds % Non-Federal % Total Approved %
Funds Amount
No small, impoverished communities are included in this Award Package.
c. The total approved budget of Federal funds is$9,088,920.15 and non-Federal funds is
$3,031,898.59 for a total approved amount of$12,120,818.74,which includes the combination
of a. and b. above.
ARTICLE VI. FEMA OFFICIALS
FEMA officials are as follows:
a.
The Project Officer shall'be an official at the FEMA Regional Office who will be responsible for
the program and technical monitoring of the work and technical performance of the activities
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described in the application,
The Project Officer is: ROBERT MCCORD
b. The Assistance Officer is the FFPorN orfc"' has full authority to negotiate, administer and
execute all business matters of the Grant Award.
The Assistance Officer is: Melissa A. Pulver
ARTICLE VII. TERMS AND CONDITIONS
The specific terms and conditions of this agreement are as follows:
ASSURANCE COMPLIANCE: The certifications signed by the Grantee in the application
relating to maintenance of a Drug-Free workplace (44 CFR Part 17, Subpart F)and New
Restrictions on Lobbying (44 CFR Part 18)apply to this grant agreement and are incorporated
by reference.
BUDGET REVISIONS: The Grantee shall follow prior approval requirements for budget
revisions found in 44 CFR 13.30. Transfer of funds between total direct cost categories in the
approved budget shall receive the prior approval of FEMA when such cumulative transfers
among those direct cost categories exceed ten percent of the total budget.
If a Grantee estimates that if will have obligated funds remaining after the end of the
performance period, the Grantee must report this to the FEMA Regional Office at the earliest
possible time and ask for disposition instructions.
CLOSE OUT:
Reports Submission: Per 44 CFR 13.50,when the appropriate grant award performance period
expires, the Grantee shall submit the following documents within 90 days: (1) a final Financial
Status Report(FF 20-10), (2)final program performance report, (3) an inventory of equipment
purchased under each grant's funds, (5)an inventory of Federally-owned property, (6)other
required documents specified by program regulation.
Report Acceptance: FEMA shall review the Grantee reports, perform the necessary financial
reconciliation, negotiate necessary adjustments between the Grantee and FEMA's records, and
close out the grant in writing.
Record Retention: Records shall be retained for 3 years (except in certain rare circumstances
described in 44 CFR 13.42)from the date the final financial status report is submitted to FEMA
in compliance with 44 CFR 13.42.
CONSTRUCTION PROJECT REQUIREMENTS:
1. Acceptance of Federal funding requires the Grantee and any Sub-grantees to
comply with all Federal, state and local laws prior to the start of any construction
activity. Failure to obtain all appropriate Federal, state and local environmental
permits and clearances may jeopardize Federal funding.
2. Any change to the approved scope of work will require re-evaluation for Grantee
and Sub-grantee compliance with the National Environmental Policy Act and
other laws and Executive Orders.
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3. If ground disturbing activities occur during construction, the Grantee and:any Sub-
grantees must ensure monitoring of ground disturbance and, if any potential
archeological resources are discovered, the Sub-grantee will immediately cease
construction in that area and notify the Grantee and FEMA.
COPYRIGHT: The Grantee is free to copyright any original work deg:-roped if I ilia c6 fse of or
under the agreement. FEMA reserves a royalty-free, nonexclusive and irrevocable right to
reproduce, publish or otherwise use, and to authorize others to use the work for Govemment
purposes. Any publication resulting from work performed under this agreement shall include an
acknowledgement of FEMA financial support and a statement that the publication does not
constitute an endorsement by FEMA or reflects FEMA views.
COST SHARE: The Grantee shall follow cost-sharing requirements mandated by program
statute or regulation and in compliance with 44 CFR 13.24. Cost-share funding shall be
available with the approval of each grant. Performance Period extensions shall not be approved
for delays caused by lack of cost-share funding. ;
ENFORCEMENT: FEMA enforcement remedies shall be processed as specified in 44 CFR
13.43, Enforcement when the Terms and Conditions of this Grant Award are inotmet.
I
EQUIPMENT/SUPPLIES: The Grantee must comply with the regulations listed in 44 CFR
13.32, Equipment,44 CFR 13.33 Supplies, and 44 CFR 13.36 Procurement,land must be in
compliance with state laws and procedures. ,
�I
FUNDS TRANSFER: No transfer of funds to agencies other than those identified in the
approved grant agreement shall be made without prior approval of FEMA.
INSURANCE: In compliance with Public Law 103-325, Title V National Flood Insurance Reform
Act of 1973, section 582 requires that any Federal assistance provided to a person for the
repair, replacement, or restoration for damage to any personal, residential or commercial
property at any time must maintain flood insurance if the property is located in a Special Flood
Hazard Area.
PAYMENT: Grantee shall be paid using the Federal Health and Human Services(HHS)
Payment Management System-SMARTLINK, provided Grantee maintains and complies with
procedures for minimizing the time between transfer of funds from the US Treasury and
disbursement by the Grantee and Sub-grantees. The Grantee commits itself to: 1) initiating
cash draw downs only when actually needed for its disbursement; 2)timely financial reporting
per FEMA requirements, using the SF 269 or equivalent report;and 3)imposing the same
standards of timing and amount upon any secondary Grantee.
Sub-grantees must comply with the same payment requirement as the Grantee and must
comply with the requirements specified in the Grantee's'Sub-grant award agreements.
PERFORMANCE PERIODS:
Program/Project/Sub-grant Approval and/or Awards:
All grant awards activities, including all projects and/or activities approved under each sub-grant
award, shall be completed within the time period prescribed and authorized on the obligating
documents.
All costs must be incurred within the approved performance period or be approved pre-award
costs.
Extensions: Requests for time extensions to the Performance Period will be considered but will
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not be granted automatically and must-be supported by adequate justification submitted to the
Regional Office in order to be processed. This justification is a written explanation of the reason
or reasons for the delay; an outline of remaining funds available to support the extended
Performance Period; and a description of performance measures necessary' to complete the
activity. Without justification, extensions requests will not be processed. Financial and progress
reports:rust he current in order for a time extension to be considered. ',
RECOVERY OF FUNDS: The Grantee will process the recovery of assistance paid to Sub-
grantees processed through error, misrepresentation, or fraud or if funds are spent
inappropriately. Recovered funds shall be submitted to FEMA as soon as the funds are
collected, but no later than 90 days from the expiration date of the appropriate grant award
agreement.
All fraud identifications will be reported to the FEMA Inspector General office. The Grantee
agrees to cooperate with investigation conducted by the FEMA Inspector General's office.
REFUND, REBATE, CREDITS:The Grantee shall transfer to FEMA the appropriate share,
based on the Federal support percentage, of any refund, rebate, credit or other amounts arising
from the performance of this agreement, along with accrued interest, if any.The Grantee shall
take necessary action to effect prompt collection of all monies due or which may become due
and to cooperate with FEMA in any claim or suit in connection with amounts due.
REPORTS:
Federal Cash Transaction Report: if the Grantee uses HHS-SMARTLINK, the Grantee shall
submit to FEMA a copy of the PMS 272 Cash Transaction Report submitted to NHS.
Financial Status Report: The Grantee shall submit Financial Status Reports, Federal Form 20-
10, to the FEMA Regional Office 30 days after the end of each Federal quarter following the
initial grant award. The Regional Director may waive the initial report. The Grantee shall submit
quarterly financial status reports thereafter until the grant ends. Reports are due on January 30,
April 30, July 30, and October 30.
Performance Report: The Grantee shall submit performance reports to the FEMA Regional
Office within 30 days after end of each quarter.The report shall consist of a comparison of
actual accomplishment to the approved activity objectives. The Regional Director may waive
the initial report. The Grantee shall submit quarterly performance reports thereafter until the
grant ends. Reports are due January 30, April 30, July 30, and October 30.
Quarterly performance report shall report the name, completion status, expenditure, and
payment-to-date of each approved activity/sub-grant award under the Grant Award.
Final Reports: The Grantee shall submit a Final Financial Status Report and Performance
Report 90 days after the close of the grant. Performance Reports should be submitted to the
Assistance Officer, listed under Article Vl, FEMA Officials.
TERMINATION:The Grantee, Sub-grantee, or FEMA may terminate grant award agreements
by giving written notice to the other party at least seven (7) calendar days prior to the effective
date of the termination.All notices are to be transmitted via registered or certified mail, return
receipt requested. The Grantee's authority to incur new costs will be terminated upon the date
of receipt of the notice or the date set forth in the notice.Any costs incurred up to the earlier of
the date of the receipt of the notice or the date of termination set forth in the notice will be
negotiated for final payment. Close out of the grant award will be commenced and processed
as prescribed under Article VII. 3.
ARTICLE Vill. GOVERNING PROVISIONS
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The Grantee and any sub-grantees shall comply with all applicable laws and regulations. A non-exclusive list of
laws and regulations commonly applicable to FEMA grants is attached hereto for reference only.
The Grantee and any Sub-Grantees shall also be bound by the Pre-Disaster Mitigation Guidance document,
which is attached hereto and NOFA, dated July 7, 2003,Volume 68, Numher 129 page 40284-40289, (FR Doc
03-17043). The following Office of M..-'ac dm,4rt and Budget circulars are also applicable to this grant:
[OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements with
institutions of Higher Education, Hospitals, and Other Non-Profit Organizations
OMS Circular A-102 Uniform Administrative Requirements for Grants and Cooperative
Agreements with State and Local Governments)
[OMB Circular A-87 Cost Principles for State and Local Governments
OMB Circular A-21 Cost Principles for Educational Institutions
OMB Circular A-122 Cost Principles for Nonprofit Organizations)
OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations
Commonly Applicable Statutes and Regulations
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, 42 U.S.C. §§ 5121-5206
(Stafford Act).
Title 44 of the Code of Federal Regulations (CFR)
31 CFR 205.6 Funding techniques
APPLICATION Grant Award/Cooperative Agreement application received and approved by
FEMA on 13-MAR-05 .
Award Package (Part 3 of 3)
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
1a.AGREEMENT NO. 2. 3.RECIPIENT NO. 4.TYPE OF 5.CONTROL NO.
EMF-2005-PC-0011 AMENDMENT 68-0278801 STD ACTION
F333656N
1
6.RECIPIENT NAME AND 7.ISSUING FEMA OFFICE AND ADDRESS 8.PAYMENT OFFICE AND ADDRESS
ADDRESS FEMA Region IX
Governors Office of 1111 Broadway , 1111 Broadway ,
Emergency Oakland, CA -94607
Services Speclalist:ROBERT MCCORD
3650 Schriever
Avenue ,
Mather
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CA , 95655-0000
9.NAME OF RECIPIENT PHONE NO, 10.NAME OF FEMA PROJECT COORDINATOR PHONE NO.
PROJECT OFFICER 916-845- ROBERT MCCORD
Paul Jacks 8510
11.EFFECTIVE DATE OF 12.METHOD 13.ASSISTANCE ARRANGEMENT 44.PERFORMANCE PERIOD
THIS ACTION OF PAYMENT S ;7torr,:09-16-2005 To:09-15.2008
09-15-2005 H
Budget Period
From:10-01-2004 To:09-30-2005
15.DESCRIPTION OF ACTION
a.(Indicate funding data for awards or financial changes)
PROGRAM CFDA NO. ACCOUNTING DATA PRIOR TOTAL AMOUNT CURRENT TOTAL CUMMULATIVE
NAME (ACCS CODE) AWARD AWARDED THIS AWARD NOW
ACRONYM XXXX-XXX-XXXXXX- ACTION FEDERAL
XXXXX-XXXX-XXXX-X +OR(.) COMMITMENT
PDMC 97.017 2005-69-5730RB- $8,262,260.27 $9,088,920.15 s17,351,180.42 $39,145,874.84,
9092-4101-D
TOTALS s8,262,260.27 s9,088,920.15 $`17,351,180.42 $39,145,874.84
b.To describe changes other than funding data or financial changes,attach schedule and check here.
No
16 a.FOR NON-DISASTER PROGRAMS:RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE(3)COPIES OF THIS DOCUMENT
TO FEMA(See Block 7 for address)
16b.FOR DISASTER PROGRAMS:RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17.RECIPIENT SIGNATORY OFFICIAL(Name and Tide) DATE
Signed by Grace Koch GRANTEE 09.15-2005
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
Signed by MELISSA PULVER 09.15-2005
Assistance Officer
i
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1
PRE DISASTER NIITIGATION GRANT, PROGRAM
NOTIFICATION TO SUBGRANTEES
GRANT ADMINISTRATION PROCEDURES .
1. WORK SCHEDULES
The subgrantee must submit,to the OES Hazard Mitigation Section, a projected work schedule within thirty
(30).days of receipt of this obligation package. This is a one-time-only report: It should outline the proposed
work schedule for the approved project, including milestones. The milestones listed in.your Work Schedule
will be used to measure the progress reported to OES in the Quarterly Reports. Please provide a separate
report for each project. The Work Schedule should include the following information:
Table/Chart or Graph-Create a table, chart or graph depicting your proposed work schedule by major
milestones (activities/measures) from the time of initiation to completion of proposed project.
Time line-How long you anticipate the project will take to complete(in months).
Phases -Explain in some detail, if you plan to perform your project(s)in several phases, and why.
Extended Start and Completion Dates-Explain any project start dates beyond sixty(60)days from
approval date, or completion dates beyond three(3)years.
2. ALLOWABLE COSTS
Once FEMA approves a total eligible project cost,OES will approve reimbursements for eligible project
activities. No funds will be allocated for activities that are not consistent with the approved scope of work. If
the project exceeds the maximum allowable costs,the subgrantee will only be reimbursed up to the FEMA
approved total eligible project cost. If the project is completed for less than the approved amount,the
remaining funds wiII be de-obligated.
3. QUARTERLY REPORT PROCEDURES
Subgrantees are required to submit progress reports on a quarterly basis to the OES Hazard Mitigation
Section,until the project is complete. Quarterly Reports will not be required of projects with a duration of
less than three months. A single report for such short-term projects will satisfy reporting requirements.
The first Quarterly Report is due to OES within three months following the project initiation. Quarterly
Reports will thereafter be numbered consecutively by quarter and year(e.g.a 24 month project is required to
submit 8 quarterly reports.) The following is the schedule for the Quarterly Reports:'
First Reporting Period: January 0I -March 31 Report due by April 15
Second Reporting Period: April 01 -June 30 Report due by July 15
Third Reporting Period: July 01 - September 30 Report due by October 15
Fourth Reporting Period: October 01 -December 31 Report due by January 15
Quarterly Reports shall include, at a minimum:
A. The status and completion dates for each project funded, including any problem or circumstances
affecting the completion dates, scope of work, or project costs which are expected to result in
noncompliance with the approved grant conditions.
B. A description of milestones completed in accordance with the schedule provided in the subgrantee's
work schedule. The milestones declared in the subgrantee's worksheet application will be'applied as a
standard of the project's progress.
OES will review subgrantee reports to identify projects requiring special attention or inspection. The
Governor's Authorized Representative will review the reports and forward a report to the FEMA Regional
Director on the status of each project.
OES will suspend reimbur:�ments to subg-antees who are not current in their submissions of quarterly
progress reports.
4. REIMBURSEMENTS
Payments to subgrantees are made on a reimbursement basis. To receive reimbursement,complete the
.enclosed Reimbursement Request Form and submit it to the Grant Management Section.
S. INSPECTIONS
OES reserves the right to inspect all projects for compliance. OES may require the subgrantee to perform a
final project inspection and prepare a report. If inspections and review of the subgrantee support
documentation reveal problems in performance of work and/or the documentation of such work, OES shall
require the subgrantee to correct the deficiencies before project close-out.
` Governor's Office of Emergency Services
Pre-Disaster Mitigation Competitive Program
Award #
Reimbursement Request Form
Mail Reimbursement Request to: Applicant:
Governor's Office of Emergency Services OES ID#
Grant Payments Unit
Post Office Box 419023 Please mark this box to indicate a change in
Rancho Cordova, CA 95741-9023 the Authorized Agent's Mailing Address
below
Project Expenditures to Reimbursement Request for
Number date the period of
to
$ $
$ $
Total $ $
Under penalty of perjury, I certify that:
• I am the duly authorized officer of the claimant herein
• This claim is in all respects true, correct, and all expenditures were made in accordance
with applicable laws, rules, regulations and grant conditions and assurances
• This claim is for costs incurred within the Grant Performance Period
Authorized Agent(Per Governing Body Resolution)
Printed Name Phone No.
Title E-Mail Address
Mailing Address Fax No.
City,State,Zip Code
Signature Date
i
` Instruction Sheet for Reimbursement-Request— '
Governor's Office of Emergency Services—Pre-Disaster Mitigation Competitive Program
Award# . The award#can be found on the Notification of Approval Letter
Applicant The applicant is the entity, as identified in the original grant application.
Do not identify any sub-departments or offices as the applicant
OES ID# This is the applicant's identification number as identified on the Notification
of Approval Letter
�I
Address Indicate a change in address by checking the box shown and noting the new
Changes address in the area marked"mailing address"
Project Number The project number can be found on the Notification of Approval Letter
Expenditures Identify total grant expenditures incurred to date for each project number
To Date
The applicant may request reimbursement of all,or a portion of, Grant
Reimbursement Expenditures incurred since the last Reimbursement Request. Indicate the month
Request for the and year for the beginning of the period covered to the end of the period covered
Period of: during which these expenditures were incurred. This is not the Project/Budget
Period listed on the subgrant
This request period cannot cross state fiscal years. Therefore, separate requests
Must be submitted for expenditures incurred on or before June 30, and on or after
July 1
Authorized Complete all line items requested and ensure that the form is signed by an
Agent Authorized Agent named in the Governing Body Resolution
Information
Mail Mail the original to the address identified at the top of the request form
Supporting documents are not required to be submitted with the Reimbursement
Supporting Request; however,Office of Emergency Services and the Department of Homeland
Documents Security reserves the right to request documentation at any time_ Applicants are
reminded to maintain documents that support the expenditures and reimbursement
amounts shown on the request
i
PRE-DISASTER MITIGATION PROGRAM
FINAL CLAIM FORM
Upon completion of all work and payment of expenditures,please submit this form to:
Mr. Jo
hn Rowden
State Hazard Mitigation Officer
The Governor's Office of Emergency Services
Hazard Mitigation Branch
3650 Schriever Avenue
Mather, California 95655
Applicant Name:
Applicant Address:
Phone Number:
Project Number.
FIPS No.:
Subgrantee Certification:
I HEREBY CERTIFY THAT TO THE BEST OF MY•KNOWLEDGE AND BELIEF I HAVE SUBMITTED
ALL REQUIRED DOCUMENTS AND ALL WORK AND COSTS CLAIMED ARE ELIGIBLE IN
ACCORDANCE WITH THE GRANT CONDITIONS.
SIGNED: DATE:
Applicant's Authorized Agent
State of California Certification:
I CERTIFY THAT ALL FUNDS WERE EXPENDED IN ACCORDANCE WITH THE PROVISIONS OF
THE FEMA-STATE AGREEMENT.
SIGNED: DATE:
Governor's Authorized Representative(GAR)
3
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F LU
AGREEMENT BETWEEN THE COUNTY OF FRESNO AND STATE OF CALIFORNIA
Contract#: PDM 05, FEMA #13 OES #PL56 Term: September 16 2005 to September 15 2008
Governor's Office of Emergency Services
Hazard Mitigation Branch
Multi-Jurisdictional Local Hazard Mitigation Plan
APPROVED AS TO LEGAL FORM: ATTEST
DENNIS A. MARSHALL, COUNTY COUNSEL BERNICE E. SEI'D'EL, -
Board Supervisors
B 1 4f
y BY Deputy
APPROVED AS TO ACCOUNTING FORM:
VICKI CROW, C.P,A., AUDITOR-CONTROLLER/
TREASURER-TAX COLLECTOR
By
REVIEWED AND RECOMMENDED FOR APPROVAL:
By
dwar . M0re Po, M.D., M.P.H.
Director-Health Officer
Department of Community Health
Fund/Subclass. 0001/10000
Organization: 56204600
Account #: 4380
kp
Oe/15i2006 02:14 N0.035 D01
Q E 81 PREPAREDNESS AND TRAINING DIVISION
CAL t F O R N t A. OFFICE OF E MERGE NCY SERVICES
0
�k 14AZARD MITIGATION BRANCH
3650 Schriever Avenue
Mather, CA 95655
GOvemar$0frwe cd, (916) 84.5-8130, (916) 845-8386 (fox)
Emer�ency,Service�r
To. Wayne Fox
f Fax 559 445-3299
I
Pages: including this cover sheet --2
From: Robert Mead
Lazard Mitigation Branch
Phone: (916) 845-8174
Fax: (916) 84.5-8386
Date: 8/14/06
Approval Letter per your request
c
08/15/2006 02.14 [40.035 002
STATE OF CALIFORNIA RNOL.D SCHWARZEN£GGER Govemor
GOVERNOR'S OFFICE OF EMERGENCY SERVICES O E ,S
HAZARD MITIGATION BRANCH `""'°°"`
-ID 3650 SCHRIEVER AVENUE
MATftL•lt,CALIFORNIA 95635 or
PHONE: (916)845-8150
FAX: (916)945.8386
December 1, 2005 Grant . M:—
Mr. Ken Austin PY.---,---.--
ESC Subgrorltau; r up
i Fresno County OBSID:
PO Box 11867
Fresno, California 93775 ifnit]Ws 8t Date:,
iDear Mr. Austin:
SUBJECT: PDM 05, T EMA #13 OES #PL56
FIPS #019-00000
Mufti-Jurisdictional Local Hazard Mitigation Plan
The Governor's Office of Emergency Services (OES) has received notification from the
Federal Emergency Management Agency (FEMA) that your organization's subgrant
application has been approved in the amount of$230,951. A copy of the FEMA approval letter
is enclosed for your records,
In order to receive payment, all subgrantees must have a valid Authorized Agent
Resolution and Grant Assurances farm on file with our office and payments must be requested
using the Reimbursement Request form. A copy of each of these forms is enclosed with this
letter. Any funds received in excess of current needs, approved amounts, or those found owed
as a result of a final inspection or audit must be refunded to the State within 30 days of receipt
of an invoice from OES.
Expenditures can only be made for items listed on the approved subgrant application.
Expenditures for any other work; should be separately maintained and are the sole responsibility
of the subgrantee. Quarterly reports must be prepared and submitted to OES for the duration of
the performance period or until all activities are completed and the subgrant is formally closed.
Failure to submit quarterly reports could result in subgrant reduction, suspension or
termination.
For further assistance, please contact, the Grant Payments Unit at(916) 845-8110 for
payment related questions, and contact the hazard Mitigation Branch at (916) 845-8150 for
program related questions.
Sincerely,
ti
MARCIA RENTSCFMER
Lazard Mitigation Manager
Enclosures:
FEMA approval letter
Authorized Agent Resolution form -
Grant Assurances form
Reimbursement Request form
.;ail.. Ta:-- ',°,Sr•.+r-,.�t�"-.: 'ti
08/15/2006 22:51 N0.037 P02
FY05 PreDisaster Mitigation (PDM) Grant.Program—Subgrant Award Agreement
AGT.# 06- 006
Applicant: Co:itnt-y of Fresno �-
City/Ca unty "pL 5Z9
Contact Information: —'
P.D. Box 1 g67 n.ky1rEHTSUw.
Authorized Agent tlladingAddress NamelTiile
Fresno, CA 93775 559 445-3391
City, State, Zip Code Area CodclO.rice Telephone umber
tcasagrande@co. esno.ca.us
E-Mail Address
- �1lLl"�7BA6A'�GIIIY� :tin
Total Project Cost S 307,935
Grant Amount Requested S 230,951
Non-Federal Match Amount S 76,984
1.1 * �• .-.+rtac,.�' Ur^�eK' .w�wwgyjltiwun�
Certification and Signature or Authorized Agent
lam the duly appoirrted Authorized Agent and have the authority to a ly for this grant and submit this applicatiore on behaljof
the eligible sub-grant applicant.
n� Phil Larson
Signature ajAvthoried Agent PrTJ7 Name
Chairman, Bard of SSW eerryj ors January 24. 2006
Title Date
pop.
s .
Ai�plicanori ievic}vett/rrant awa�ci approved h;'
`Grant Aerformance I'criad ��" �y � �� !
t?CS ID A . _ CatalogIto
of Federal lion cscrc i s'mstance`#97 004- -&�iid,'!
I