HomeMy WebLinkAboutAgreement A-24-382 with Cal Humanities.pdf 6• IFORNIA
ANITIES
A SW_-OF LA LN A ND
May 20, 2024
Salley Gomez, Interim County Librarian
Fresno County Library Jurisdiction
2420 Mariposa St
Fresno, CA 93721-2204
Grant Number: HFAP24-i65
Grantee EIN•
California Humanities DUNS Number: 034259457
CFDA Number: 45.129
CFDA Name: Promotion of the Humanities Federal/State Partnership
Federal Award Identification Number: SO-289878-23
Agency: National Endowment for the Humanities
Dear Salley Gomez:
Congratulations! We are pleased to inform you that California Humanities has awarded Fresno
County Library Jurisdiction a Humanities for All Project Grant for Betty Rodriguez
Regional Library: Communities Read Together.We are excited to support you in your efforts to
broaden awareness and deepen understanding of issues of relevance to Californians.
We have agreed to award the amount of$ 24520 to be matched by an equivalent contribution
of non-federal funds and/or in-kind services and materials or any combination thereof.The
approved grant period for the project is from 6/1/2024 to 5/31/2026. Grant funds are only
applicable during the approved grant period.
To receive your first installment,please return a signed copy of the grant agreement with
signatures from both the Authorizing Official and Project Director. Upon electronically signing
this agreement,the signed copy will be automatically submitted to California Humanities.
California Humanities reserves the right to cancel this grant if a signed copy of this agreement
and other application-related documents (if requested) are not received within 6o days of the
date written above. If you have any questions about submitting the grant agreement,please
contact our grants administration staff at grantsPcalhum.org.All correspondence with our
office should include the above grant number. For all other communications please contact
Felicia Kelley, Project and Evaluation Director, at fkell ffo-calhum.org.
We depend upon major support from the National Endowment for the Humanities to make
these grants.We encourage you to write your federal, state, and local
representatives telling them about the importance of your work and what this
grant means to you and your community.A template will be provided for your use and we
would appreciate a copy of any letters you send.Your efforts today can help make a difference in
the availability of future grants.
On behalf of California Humanities, I congratulate your receipt of this award.We look forward
to a stimulating humanities project.
Sincerely,
Rick Noguchi
President and CEO
cc: Jamie Kurumaji, Project Director
Felicia Kelley, Project and Evaluation Director
Agreement No. 24-382
GRANT AGREEMENT
Humanities for All Project Grant
Funded by California Humanities
Date: May 20, 2024
Grant Number: HFAP24-165 Amount: $ 24520
Grant Period:
6/1/2024 to 5/31/2026
Between California Humanities
and
Fresno County Library Jurisdiction
(hereinafter referred to as"Grantee"and collectively with California Humanities
referred to as "the Parties")
For the project entitled:
Betty Rodriguez Regional Library: Communities Read Together
(hereinafter referred to as"Project")
Upon full execution of this Grant Agreement("Agreement") California Humanities will disburse
funds to Grantee subject to the terms and conditions set forth below:
i. GRANT PAYMENTS
The total payment by California Humanities to Grantee will not exceed the amount stated in
this Agreement,the grant award letter, or any written modification thereof.At least 3o days
should be allowed for the transfer of funds. California Humanities will make payments as
follows:
a) First installment of 50%upon receipt of a signed Agreement and other application-
related documents (if requested)by Grantee to acknowledge acceptance of grant and the
provisions outlined in this Agreement.
b) Second installment of 40%within 3o days upon receipt and approval of an interim
report from Grantee including a narrative of Project activities conducted to date and a
financial report showing grant funds expended to date, and confirmation by California
Humanities that the interim report is in compliance with the terms and conditions of this
Agreement.
c) Final installment of io%after the completion of Project activities,within 3o days upon
receipt and approval of the final report(consisting of Project statistics; responses to self-
evaluation questions regarding Project goals, objectives, and outcomes; complete final
financial report including information on matching funds; publicity materials; audience
surveys; USB drive of all digital material, as relevant), and confirmation by California
Humanities that the Project and final report are in compliance with the terms and
conditions of this Agreement.
Submission of reports alone will not satisfy the necessary program requirements to release
subsequent payments. Reports must be received, reviewed and approved by program officers
and deemed to have met the requirements outlined in this Agreement and the expectations
outlined in the original proposal submitted by Grantee. If submitted reports are found to be
unsatisfactory, subsequent payments will be cancelled and the total grant amount will be
reduced.
2. REPORTING REQUIREMENTS
Grantee shall provide the following:
a) Interim Report. Grantee will provide a narrative of Project activities conducted to date
and a financial report showing grant funds expended to date.This report should be
submitted no later than 365 days after the grant period start date.
b) Final Report.Within go days after the termination of the grant period, Grantee shall
submit a final report consisting of reports on project activities and outcomes,participant
experiences,program expenditures, and any relevant supplementary materials or
documentation.
A final report and two copies of any product(s)produced with grant support, including
USB drives of all digital materials must be submitted to and confirmed by California
Humanities as compliant with the terms and conditions of this Agreement before
Grantee will be eligible to apply for another grant. Furthermore, if no final report and
product(s) are submitted by the due date, Grantee's Project will be closed as
"Incomplete" and Grantee will not be eligible for future California Humanities funding.
c) Project-related Data and Information. Grantee agrees to work collaboratively with
California Humanities personnel during and following the grant period to provide
statistics and other information relating to Project outcomes.This information will be
used for purposes including,but not limited to, annual reporting to the National
Endowment for the Humanities, evaluation,publicity and marketing, and development.
3. ALLOWABLE COSTS
Grant funds may be expended only for Project purposes and activities described in the
proposal as originally approved or subsequently amended by California Humanities.The
following costs describe what are allowable expenses for the purpose of this grant:
a) Project-related programmatic and administrative salaries and fringe benefits
b) Professional fees, including honoraria and stipends for humanities advisors,
interviewees, artists,technical consultants,etc.
c) Programming,publication, dissemination expenses (e.g.,exhibit fabrication and
installation,venue rental,web page design,videography,broadcast or screening
expenses)
d) Travel,lodging, and per-diem expenses
1) Per Diem Reimbursements. Costs may not exceed the current rates allowable by
California Humanities ($61 per day for meals) and may be for lesser amounts at
Grantee's discretion.
2) Travel Reimbursements.Whenever possible,less than first class
accommodations must be used for air or rail travel. If first class accommodations
are required,they must be preapproved by California Humanities.All air travel
that is paid in whole or in part with California Humanities funds must be
undertaken on U. S.flag air carriers. If traveling by automobile,the maximum
mileage reimbursement rate authorized is 67 cents per mile(2024),please refer
to the following link for updated federal reimbursement rates.When necessary,
special provisions may be authorized.
e) Supplies and materials for program activities
1) Food Costs.When tied to Project activities,food costs are allowable with the
exception of alcoholic beverages. However,food costs for purely social activities
(banquets,receptions, reunions) are not allowable.
f) Equipment(rental,unless purchase cost is less)
g) Project-related administrative expenses including phone,postage, photocopying, and
printing
h) Marketing expenses(e.g.,printing and mailing of announcements or flyers, or ad
placement)
i) Evaluation expenses
j) Program documentation
k) Fiscal sponsor or indirect administrative fees(not to exceed 10% of your request)
4. UNALLOWABLE COSTS
The following costs describe what are unallowable expenses for the purpose of this grant:
a) Lobbying Activities. Using grant funds to lobby decision makers to influence federal or
state legislation in any way is unallowable.
b) Alcoholic Beverages
c) Interest
d) Penalties
5. MISAPPLIED GRANT FUNDS
In cases where grant funds are determined by California Humanities to have been
misapplied by Grantee,Grantee agrees to repay all such funds or transfer to California
Humanities all property acquired through the use of such funds.
6. UNCOMMITTED GRANT FUNDS
Any grant funds received by Grantee which remain uncommitted at the termination of the
grant period must be returned by check payable to California Humanities within six months
of the grant period end date,unless California Humanities provides Grantee with a written
waiver of this requirement.
If Grantee cannot carry out the Project, California Humanities will determine if Grantee will
need to return a portion or all of the grant funds. Grantee will be responsible for furnishing
to California Humanities a summary of progress achieved under the award and an itemized
accounting of charges incurred against award funds and cost sharing,if any.
7. GRANT AMENDMENTS
Amendments or Modifications. During the term of this Agreement, either California
Humanities or Grantee may request amendments or modifications to the Agreement.
Requests for amendment or modification shall be made in writing and shall specify the
requested changes and the justification for such changes.The Parties shall review the
request for modification taking into account regulations applicable to the grant program and
the status and goals of the Project. If the Parties determine that the Agreement should be so
amended, an amendment shall be made in writing and approved by the Parties in order to
take effect.All change requests must be submitted through the California Humanities grant
portal.
a) Project Changes. Grantee is required to carry out a Project consistent with the proposal
approved for funding by California Humanities. If significant changes are necessary,
proposed changes and the justifications for such changes must be submitted in writing
by Grantee to California Humanities for approval before changes are implemented.
Change requests are considered on a case-by-case basis.Additional information(e.g.,
update on specific Project activities, an itemized list of actual expenditures to date,or
revised timeline of Project activities) may be requested as needed.
Significant changes include,but are not limited to,the following:
1) Change of the Grant Period.All Project activities and the commitment of grant funds
must occur within the period of support set out in this Agreement and grant award
letter. If Project cannot be completed on schedule,an extension may be requested
before the end of the original period of support.A revised Project timeline must be
submitted with an amendment request.
2) Change in Project Director and Other Key Personnel. If changes to the Project
director or other key professional personnel identified in the original proposal are
necessary, short biographies and contact information for new personnel must be
submitted with an amendment request.A change in the Project Director brings an
automatic suspension of the grant until the new director has been approved by
California Humanities.
3) Changes in Project t Scope.The Project purpose and objectives must be consistent
with those outlined in the original proposal. If changes in significant Project activities
are necessary, a revised Project timeline and/or budget, as relevant,must be
submitted with an amendment request.
4) Budget Revisions. If changes to Grantee's approved Project budget involve the
addition or deletion of budget items that represent more than 25% of the grant,or
budget revisions due to a significant change in Project scope, a revised Project budget
must be submitted with an amendment request.
5) Change in Grantee Organization/Fiscal Sponsor. If a change to grantee organization
is deemed necessary, Grantee must provide with an amendment request 1) a written
rationale for withdrawing from the Project, 2)written accounting from authorizing
official of Grantee of the disposition of all funds received and disbursed by Grantee,
and confirmation that all requirements of the Agreement to date have been met, and
3) a signed letter from the proposed grantee organization that attests to their
commitment to the terms of the Agreement and describes their role in the Project.
Once the above materials are submitted,written approval of the change in Grantee is
required from the Parties and the proposed grantee organization in the form of a
signed grant amendment before further action can be taken on the Project.
8. ACKNOWLEDGEMENT OF SUPPORT
California Humanities requires public acknowledgment of the projects it supports, as
outlined in the terms and conditions below.
Prior to the production of materials for public information or use and/or any
public presentation of the grant-supported Project, Grantee agrees to provide such
materials to California Humanities for approval at least io working days in
advance. California Humanities will review the placement of logo and
acknowledgement for integrity and legibility and use its best efforts to provide
suggested revisions and/or approval within 5 business days of receipt.
Unless advised to the contrary,the following acknowledgment of California Humanities
support must be fully visible and/or audible on all materials publicizing or resulting from
award activities, including but not limited to film, audio/radio and new media productions,
publicity and press materials, Project websites,displays,exhibits,public reports, etc.:
"This project was made possible with support from California Humanities, a
non-profit partner of the National Endowment for the Humanities.Visit
www.calhum.org."
Additional acknowledgement requirements for specific formats and media include:
New media,web-based, and interactive projects: Grantee agrees to include, at the
earliest possible date,the California Humanities logo and name, an active link to the website
at www.calhum.or , and the preceding credit line.
Film productions: For DVD packaging,public screenings, and online exhibition of both
the complete production,repurposed material,webisodes, and film trailers, Grantee shall
include the California Humanities animated logo at the beginning and end of the
presentation and provide a separate acknowledgement to California Humanities in the film's
fonder credit list.
For broadcast, Grantee shall include the California Humanities animated logo and the
audible credit language above at the beginning and end of the presentation and must provide
a separate acknowledgement to California Humanities in the film's funder credit list. If, due
to broadcast stipulations, Grantee is unable to use the animated logo, Grantee agrees to
acknowledge California Humanities in direct relationship to the level of funding provided for
the project relative to any other sources of funding. In this circumstance,Grantee will
consult with California Humanities staff at the earliest possible date to approve an alternate
form of acknowledgment.
Radio and audio productions: Grantee agrees to provide verbal acknowledgement to
California Humanities with the preceding credit line following on all versions of the
supported production.
Series: For awarded projects that constitute any form of a designated series (whether
broadcast,web-based, etc.), Grantee shall provide the preceding credit, as appropriate to the
format or medium,to California Humanities on each series episode or edition for the
duration of the approved grant period or for the life of the media piece.
Public events, screenings,presentations, award ceremonies, etc.: Grantee agrees
to verbally acknowledge the support of California Humanities at all such events.Whenever
possible, a California Humanities staff and/or board member should be invited and given
the opportunity to provide an introduction or welcome.
If due to,for example,unavoidable physical limitations of materials or broadcast
stipulations, Grantee is unable to include the full acknowledgment above,the version below
may be substituted:
"This project was made possible with support from California Humanities, a
partner of the NEH.Visit www.calhum.org."
As much as possible,presentations of projects funded by the grant should be free and open
to the public. If registration or admission fees are necessary, Grantee agrees to provide
access to California Humanities staff and board members,free-of-charge,for such events.
Press media: California Humanities support should be mentioned in newspaper articles,
radio interviews, and other media activities.
All printed materials publicizing or resulting from grant activities shall also include the
following statement: "Any views,findings, conclusions, or recommendations
expressed in this [film] [publication] [program] [exhibition] [website] do not
necessarily represent those of California Humanities or the National
Endowment for the Humanities."
Please note that the California Humanities logos and acknowledgment language are
available in the Humanities for All Project Grant Grantee Guidebook at https://ch-
grants.smapplv.io/res/p/HFAP.
If you have any questions regarding the forms of acknowledgment for your Project, please
contact Felicia Kelley at fkelleyocalhum.org.
9. PUBLICITY AND PROMOTIONAL MATERIALS:
Grantee agrees to work collaboratively with California Humanities staff and consultants
during the grant period on the publicity and promotion of grant-supported products and
activities, including providing in a timely manner information,promotional trailers,photos,
etc. (hereinafter"Materials")for California Humanities communication vehicles, such as its
website,newsletters, social media sites, etc.
All Materials used by California Humanities are intended for public consumption and will be
used for non-commercial purposes to promote California Humanities grantees,programs,
organization, and mission. Supplied samples may represent the entire Project or a portion of
it.
Please visit the Experiences and Blog sections of www.calhum.org or our social media sites
(accessible from the footer of the www.calhum.org home page)for examples of how
Materials may be used online. Submitted Materials become the property of California
Humanities and submission does not guarantee the use or publication of the Materials
online or otherwise. In submitting the Materials, Grantee hereby grants California
Humanities a non-exclusive license to the Materials in whole or in part,in any form in
perpetuity.
Specifications of text,images, and audiovisual Materials that may be requested for
submission to California Humanities are available at www.calhum.org.
io. ACCESS TO PRODUCED MATERIALS
For the purposes of this Agreement,the term"Produced Materials" refers to all intellectual
property,whether copyrighted or not,including but not limited to productions, displays,
exhibits,books, articles,transcripts,films,tapes, and other electronic media which are
produced by Grantee or by participants enlisted by Grantee as a result of/in the performance
of activity funded under this grant.
Grantee understands and agrees that the purpose of all grant activity is to inform and
educate members of the public on the broad areas of public concern with which this Project
was intended to deal.Toward this end, California Humanities and Grantee agree to engage
in a relationship of good faith and cooperation to ensure that all Produced Materials will be
reasonably available to California Humanities.
California Humanities reserves a royalty-free,nonexclusive, and irrevocable right to
reproduce,publish, or otherwise use any Produced Materials,including copyrighted
material, created and delivered in the performance/arising out of grant activities for non-
profit educational purposes. However, California Humanities'use of Produced Materials is
not intended to interfere with or disadvantage Grantee in the sale and distribution of the
award product.
This provision is subject to,modified by, and supplemented by any additional provisions in
this Agreement covering use of rights to all Produced Materials.
ii. COPYRIGHT
Grantee may copyright any work that is subject to copyright and was developed, or for which
ownership was purchased,under the grant.
If ownership and/or copyright of produced materials are claimed by any person other than
Grantee such as scriptwriter, editor, consultant,filmmaker, author,or lecturer,Grantee
agrees to take any action that shall be necessary to ensure that California Humanities retains
all rights that would accrue to California Humanities under this Agreement if copyright was
fully vested in Grantee. Grantee agrees to conduct its activities in such a manner and to
make such agreements with any other persons wishing to copyright produced materials to
ensure that California Humanities will continue to be able to exercise freely all its rights
under the provisions of this Agreement.
In the event that Grantee transfers copyright or ownership of any produced materials for
distribution or for any other purpose, Grantee agrees to take any action that shall be
necessary to ensure that California Humanities shall continue to be able to freely exercise all
rights reserved under this Agreement.
If Grantee in transferring copyright or in allowing copyright to vest in any other person fails
to fully protect the rights reserved to California Humanities under this Agreement,then
Grantee agrees to indemnify and hold California Humanities harmless from any claims,
actions,liabilities,losses,or expenses for which California Humanities might otherwise be
held responsible resulting from infringement in the use of material, invasion of privacy,
libel,breach of contract,or third party indebtedness.
12. GRANT ACCOUNTING AND RECORD KEEPING
a) General. Grantee shall maintain records and accounts consistent with generally accepted
accounting principles, and also shall provide for such fiscal control and fund accounting
procedures as are necessary to assure proper disbursement of and accounting for grant
Project funds.Accounts and supporting documentation relating to Project expenditures
shall be adequate to permit an accurate and expeditious audit.
b) Matching Funds. Grantee shall maintain records to demonstrate that any matching
contributions are not less than the amount proposed in the proposal or any subsequent
revision thereof. Other federal funding sources cannot be used as match.The amount of
Grantee's contribution is subject to audit.
c) In-Kind Contributions. Some objective record as to both type and value of in-kind
contributions by Grantee(such as signed in-kind contribution forms)is required.When
the contribution is made by a third party,written evidence from the third parry is
required as to both type and value. In-kind contribution reports must be kept on file by
Grantee for three years following the submission of the final financial report.
ig. PROJECT INCOME
a) Reporting Income.All income earned by Grantee as part of the implementation of the
grant Project shall be accounted for and reported by Grantee to California Humanities.
b) Use of Earned Income.Any income earned from,for example, registration fees, service
charges, or admission fees, sales, or similar sources during the conduct of the Project
shall be used by Grantee for California Humanities approved Project activities and
should be reported in the final financial report. If the income cannot be so used,it shall
be used to decrease charges to the grant and to Grantee's cost share.
c) Interest on Grant Funds. Grantee may not earn interest in excess of$250 on grant funds
in a fiscal year.
14.AUDITS
California Humanities may inspect and audit Grantee's financial accounts and records or
may designate a qualified person to do so on its behalf, at any time during reasonable
business hours and with such frequency as may be deemed necessary. Inspection and audit
may include prefunding visits to determine the adequacy of Grantee's accounting system. In
addition,the National Endowment for the Humanities and the United States General
Accounting Office may conduct inspections and audits when and to the extent deemed
advisable.
FINANCIAL RECORDS MUST BE KEPT ON FILE FOR A MINIMUM OF THREE YEARS
FOLLOWING THE TERMINATION OF THE GRANT PERIOD.The required retention
period may be extended by written notification from either California Humanities or the
National Endowment for the Humanities.
This requirement also includes the right of the federal government to make an audit of any
third-party accounts related to the grant.
15. DATA COLLECTION
Grantee may collect information from the public in connection with a research or other
general-purpose project on its own initiative. Grantee shall not,without prior approval from
California Humanities,in any way represent that the information is being collected by or for
California Humanities or the National Endowment for the Humanities.
16. ENTIRE AGREEMENT
This Agreement is the complete and integrated agreement between Grantee and California
Humanities.Any changes to this Agreement must be formally requested in writing to
California Humanities. No prior or contemporaneous oral agreements between Grantee and
California Humanities shall be of any force or effect.
17. COMPLIANCE
Grantee certifies that it is in compliance with the provisions on Title VI of the Civil Rights
Act of 1964;Title IX of the Education Amendments of 1972;the Age Discrimination Act of
1975; Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act of
1990; the Byrd Anti-Lobbying Amendment;the Native American Graves Protection and
Repatriation Act of 1990; the National Historic Preservation Act of 1966;the U.S.
Constitution Day Education Program; the Coordination of Geographic Information and
Related Spatial Data; Labor Standards under Sections 5(i) and 7(g) of the National
Foundation of the Arts and Humanities Act of 1965; and the regulations issued pursuant
thereto by the National Endowment for the Humanities (Code of Federal Regulations,Title
45, Chapter XI).
Grantee confirms its non-profit status and is not debarred, suspended,or otherwise
excluded from or ineligible for participation in federal assistance programs in violation of
the regulations implementing Executive Order 12549 "Debarment and
Suspension." Further,in accordance with Public Law 111-88 Sec.427,no funds made
available under or through an NEH award may be distributed to the Association of
Community Organizations for Reform Now(ACORN)or its subsidiaries.
18. NON-COMPLIANCE
Should California Humanities find Grantee to be non-compliant with regard to any of the
conditions set forth in this Agreement, California Humanities agrees to give written notice of
non-compliance and give Grantee thirty(3o) days to remedy the non-compliance cited by
California Humanities. Under such circumstances,California Humanities may, at its option,
suspend its duties to pay all or any remaining grant monies unless non-compliance is
remedied by Grantee within the thirty(3o) day time period. If Grantee fails to remedy said
non-compliance, California Humanities reserves the right to terminate this Agreement. If
California Humanities terminates this Agreement for reasons of non-compliance, Grantee
agrees to return any unobligated funds along with any funds expensed for purposes
unallowable under the terms and conditions of this Agreement. Settlement of irrevocable
obligations properly incurred shall be eligible for reimbursement by funds granted under
this Agreement.
i9. INDEMNITY
In addition to the provisions of Section 18,the Parties agree to indemnify and hold each
other and their predecessors, successors, directors, officers, employees, and agents harmless
from any and all claims,demands, causes of action, and liabilities,except for those arising
out of the sole gross negligence or willful misconduct of a Party in the performance of the
obligations set forth in this Agreement.
Humanities for All Project Grants
Grant Agreement Signature Page
Date: May 20, 2024
Grant Number: HFAP24-165
Grant Amount: $ 24520
Grant Period: 6/1/2024 to 5/31/2026
Project Title:Betty Rodriguez Regional Library: Communities Read Together
Name and Address of Grantee Organization:
Fresno County Library Jurisdiction
2420 Mariposa St
Fresno, CA 93721-2204
Please check the box below that applies to your organization in completing this statement:
InMpreceding completed fiscal year,Grantee...
DID receive...
® DID NOT receive...
(1)8o percent or more of its annual gross revenues in U.S.federal contracts,
subcontracts,loans,grants,subgrants,and/or cooperative agreements;AND
(2) $25,000,000 or more in annual gross revenues from U.S.federal contracts,
subcontracts, loans,grants,subgrants,and/or cooperative agreements.
By signing this Agreement and accepting the California Humanities grant,Grantee assumes
legal,financial, administrative,and programmatic responsibility for administering the award in
accordance with all of the provisions and conditions set forth in this Agreement.
Salley Gomez
Name of Authorizing Official at Grantee Organization
County Librarian
Title of Authorizi Official at Grantee Organization
i
c
6/11/2024
Signature of Authorizing Oat Grantee Organization Date
By signing this Agreement,Project Director named below acknowledges,understands,and
agrees to comply with the terms set forth in this Agreement.
Jamie Kurumaji
Print Name of Project Director
6/11/2024
S afore of Project Director Date
Upon electronically signing this agreement,the signed copy will be automatically submitted to
California Humanities. If you have any questions about submitting the Agreement,please
contact our grants administration staff at grants@calhum.org.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of
the day and year first hereinabove written.
ar , Humanities COUNTY OF FRESNO
uthorized Signature) Nathan Magsig, Chairman of the Board o
Supervisors of the County of Fresno
Brett Connor, Database & Grants Mgr
Print Name&Title
538 9th St Ste 210
Oakland, CA 94607
Mailing Address ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
By: - t
Deputy
FOR ACCOUNTING USE ONLY:
ORG No.: 7517
Cost Center: 75170305
Subclass: 10000
Fund: 0107
Account No.: 3575
Attachment A
HUMANITIES FOR ALL: PROJECT GRANTS
BUDGET FORM
Rev 11.10.2021 BC
Project Title:Betty Rodriguez Regional Library-Communities Read Together
Applicant Organization:Betty Rodriguez Regional Library-Fresno County Public Library
Project Director:Jamie Kurumaji
Total Project Budget(calculated,same as column L): $ 67,447.40
(if applicable) CALIFORNIA HUMANITIES
AMOUNTSPENT FUNDS MATCH MATCH (if applicable)
PRIOR TO GRANT + • OTHERFEDERAL PROJECTTOT
cash
OR GRANTED(Grantees)
I.PROJECT PERSONNEL $ -
Salaries&Benefits(itemize) $
Project Director: $ 14,402.40 $ 14,402.40
Humanities Advisor $ 2,800.00 $ 2,800.00
Librarian II(1) $ 6,566.40 $ 6,566.40
Librarian II(1) $ 5,583.60 $ 5,583.60
Librarian 1 (1) $ 5,434.80 $ 5,434.80
Library Assistant(1) $ 3,844.80 $ 3,844.80
E-Services Librarian(1) $ 1,281.40 $ 1,281.40
Collection Development Librarian(1) $ 595.20 $ 595.20
Principal Librarian-Public Services Manager(1) $ 923.10 $ 923.10
Marketing Staff(1) $ 1,014.40 $ 1,014.40
Grant Assistance&Review: $ -
Business Manager $ 922.70 $ 922.70
Staff Analyst III $ 737.70 $ 737.70
Senior Accountant $ 613.50 $ 613.50
Program Technician III $ 507.40 $ 507.40
Professional fees (itemize) $ -
Author visit $ 9,000.00 $ 9,000.00
Scholars/Program presenters:8 @$400 $ 3,200.00 $ 3,200.00
Page 1
Contracted: Discussion leaders $
Other(please specify) $
Other(please specify) $
II.PROGRAM $
Research-Project Director&Project Team(in kind) $
Travel,lodging,and per diem $
Supplies and materials-500 books(350 English&250
Spanish) $ 5,000.00 $ 5,000.00
Supplies and materials-eBook&eAudioBooks in English
&Spanish $ 1,000.00 $ 1,000.00
Supplies and materials-Programming supplies $ 2,000.00 $ 2,000.00
Equipment(rental unless purchase cost is less) $ -
Venue rental(for meetings,performances,etc.) $
Evaluation activities $ -
Program documentation $ 500.00 $ 500.00
Other:Transportation-FAX ride passes
$45 for 50 passes $ 270.00 $ 270.00
Other:Food costs-Light refreshments for community
events $ 750.00 $ 750.00
III.ADMINISTRATIV(directly related to project) $ -
Phone $
Postage $ -
Internet $ 500.00 $ 500.00
Printing $ -
Photocopying $
Other(please specify) $
IV.INDIRECT(up to 10%of requested grant funds) $
Fiscal sponsor fee $
Other(please specify) $ -
TOTAL EXPENSES $ $ 24,520.00 $ $ 42,927.40 j $ $ 67,447.40
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BUDGET NARRATIVE(required):
"Please provide a budget narrative in the space below(to add a carriage return,press ALT+ENTER).Identify other project funders and sources of income,including status of funding(e.g.,
Applied for,Anticipated,Received).Include brief descriptions of any line items that require clarification,e.g.,information about how salaries,professional fees,and/or travel expenses were
calculated.
Salaries&Benefits
Line 11:Project Director-20 hours per month(June 2024-May 2025)at$60.01 per hour=$14402.40
Line 12:Humanities Advisor—Honorarium($2000)and program presenter fee($800)for two programs fora 12-month period
Line 13:Librarian II-10 hours per month(June 2024-May 2025)at$54.72 per hour=$6566.40
Line 14:Librarian II-10 hours per month(June 2024-May 2025)at$46.53 per hour=$5583.60
Line 15:Librarian I-10 hours per month(June 2024-May 2025)at$45.29 per hour=$5434.80
Line 16:Library Assistant-10 hours per month(June 2024-May 2025)at$32.04 per hour=$3844.80
Line 17:EServices Librarian-20 hours at$64.07 per hour=$1281.40
Line 18:Collection Development Librarian-10 hours at$59.52 per hour=$595.20
Line 19:Principal Librarian-Public Services Manager-10 hours at$92.31 per hour=$923.10
Line 21:Marketing Staff-20 hours at$50.72 per hour=$1014.40
Line 22:No data
Line 23-27:Grant Assistance&Review
Line 24:Business Manager-10 hours at$92.27 per hour=$922.70
Line 25:Staff Analyst III-10 hours at$73.77 per hour=$737.70
Line 26:Senior Accountant-10 hours at$61.35 per hour=$613.50
Line 27:Program Technician III-10 hours at$50.74 per hour=$507.40
Professional Fees
Line 29:Author visits by Ernesto Cisneros(2 presentations,1 English and 1 Spanish)
This stipend will include the cost of room,travel,and board for the author.
Line 30:Scholars/Program presenters—Up to 8 paid program presenter and/or scholars to lead moderated panel discussions at$400 each
Line 31:No data
Line 32:No data
Line 33:No data
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Program
Line 36-37:No data
Line 38:Supplies and materials—Cost for copies of the selected book,Efren Divided,to be provided free to participants in English or Spanish;350 in English and 150 in Spanish
Line 39:Supplies and materials—Cost for digital copies of the selected book,Efren Divided;eBook and eAudioBook to be available from the library on Libby(in English and Spanish)
Line 40:Supplies and materials—Program supplies for library-created community programs:art activities,zine workshops,genealogy crafts,poetry workshops,community discussion
materials
Line 41-43:No data
Line 44:Program documentation—Flyers,posters,&reading guides$500
Line 45:Other—Transportation—Bus passes for the Fresno Area Express bus;$45 for 50 passes with an estimated of 300 passes to be provided
Line 46:Other—Food costs;$750 for light refreshments to be provided at community events(November 2024-May 2025)
Administrative
Line 49-50:No data
Line 51: Internet—$500 for Facebook advertising
The form contains rows for various types of expenses—project personnel,program,administrative(project related only)—and subcategories of each.Please explain expense detail,as
relevant(e.g.,Project Director:25%of salary=$12,500;Assistant:20 hours @$20/hr=$400;benefits:20%of salary=$4,000).If you need more rows to accurately reflect your budget,
please insert extra lines to accommodate additional expense categories.
You will also need to allocate expenses on each line to the appropriate column,depending on the funding source and timing of the expenditures.
1.AMOUNT SPENT PRIOR TO GRANT PERIOD(start of award period):All cash,in-kind resources,or federal funds expended on the project before the grant was awarded should be included
in this column.This amount will not count towards the required 1:1 Match(see below).
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2.CALIFORNIA HUMANITIES GRANT FUNDS REQUESTED/GRANTED(between$10,000 and$25,000):This column should only include expenses deemed eligible by California Humanities.
Eligible costs include,but are not limited to:
• Project-related programmatic and administrative salaries and fringe benefits
• Professional fees,including honoraria and stipends for humanities advisors,interviewees,artists,technical consultants,etc.
• Programming,publication,dissemination expenses(e.g.,exhibit fabrication and installation,venue rental,web program hosting costs,videography,broadcast or screening expenses
involved in public programming)
•Travel,lodging,and per-diem expenses
•Supplies and materials for program activities
• Equipment(rental,unless purchase cost is less)
• Project-related administrative expenses including phone,postage,photocopying,and printing
• Marketing expenses(e.g.,printing and mailing of announcements or flyers,or ad placement)
• Evaluation expenses
• Program documentation
• Food costs directly tied to project activities(alcoholic beverages are not eligible costs)
• Fiscal agent or indirect administrative fees or overhead(not more than 10%of your grant request)
Additional information and can be found in the FAQs. Please observe any applicable restrictions on the use of grant funds.
3.MATCH:Each grant request must be matched over the life of the project by at least a 1:1 contribution of non-federal funds,in-kind services and materials,or any combination thereof.
For example,if you receive a$10,000 grant,you must provide at least$10,000 toward the project from non-federal cash or in-kind sources,totaling in a project budget of at least$20,000.
Provision of additional funds in excess of the required 1:1 ratio is acceptable and encouraged.The match may be all cash or a combination of cash and in-kind contributions.A line-by-line
match of California Humanities funds is NOT required.
Cash on hand for use during the grant period,and/or secured commitments to provide funds,labor,equipment,and services to the project during the award period,are all eligible sources
of matching contributions.Cash or the value of goods,services,and labor spent on the project prior to the award period,however,cannot be counted towards the required match,although
your full project budget should reflect these income sources in the SPENT PRIOR TO GRANT PERIOD column.
a)MATCH-CASH:A cash match may be composed of cash on hand,donations,grants,and/or earned revenues that are expected or have been received for this project.Federal funding
cannot be used as a cash match.
b)MATCH-IN-KIND SERVICES/MATERIALS:An in-kind match refers to the fair market monetary value of any allocation by your organization or contribution by outside organizations or
individuals of labor,materials,goods,or services to the project.It can include salaried staff time;volunteer hours;office space;use of equipment for administrative or programmatic
purposes;materials donated(e.g.,for publicity,promotion or evaluation);public program supplies,including refreshments;and travel,lodging,and meals for project staff or participants.
Applicants are expected to determine the fair-market value of these contributions.
4.OTHER FEDERAL FUNDS:(Optional)In this column,please list all projected or actual resources being applied to this project that cannot be listed in the previous columns(e.g.,federal
grants(NEH/NEA)).Use the budget narrative space to identify other project funders and sources of income.
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5.PROJECT TOTAL:(Auto-Calculated)This column should reflect the total projected project budget,i.e., [costs incurred before the grant period+your California Humanities grant request+
your cash/in-kind non-federal match(greater than or equal to your grant request)+any additional already-secured or projected project funds from a federal source].
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