HomeMy WebLinkAboutAgreement A-24-425 Amendment No. 1 to Agreement with InTelegy Corp.pdf Agreement No. 24-425
1 AMENDMENT NO. 1 TO SERVICE AGREEMENT
2 This Amendment No. 1 to Service Agreement ("Amendment No. 1") is dated
3 August 6, 2024 and is between InTelegy Corp., a California for-profit corporation
4 ("Contractor"), and the County of Fresno, a political subdivision of the State of California
5 ("County").
6 Recitals
7 A. On October 10, 2023, the County and the Contractor entered into an "Agreement with
8 InTelegy Corp. for organizational consulting services, which is County Agreement number 23-
9 549 ("Agreement"), for ongoing service and practice enhancement supports.
10 B. The County later identified a need to increase use of Contractor services for service and
11 project enhancement supports.
12 C. As a result of increased usage, the County and the Contractor now desire to amend the
13 Agreement to increase maximum compensation.
14 The parties therefore agree as follows:
15 1. In Article 4, subsection 1 of the Agreement, starting at page 3 line 17 through page 3 line
16 26 shall be deleted and replaced with the following:
17 "4.1 Total Maximum Compensation. The maximum compensation payable to
18 the contractor under this Agreement is Nine Hundred Seventy-Five Thousand
19 and No/100 dollars ($975,000) for the period of September 1,2023 through
20 September 30, 2026. For actual services provided pursuant to the terms of this
21 Agreement, County agrees to pay Contractor and Contractor agrees to receive
22 compensation in accordance with the Revised Exhibit B, Budget Summary. In no
23 event shall compensation paid for services performed under this agreement be in
24 excess of Nine Hundred Seventy-Five Thousand and No/100 dollars ($975,000)
25 during the term of this Agreement."
26 2. In Article 5, subsections 1 and 2 of the Agreement, starting at page 7 line 22 though
27 page 8 line 3 shall be deleted and replaced with the following:
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1 "5.1 Term. This Agreement is effective September 1,2023, and will remain in
2 effect through September 30,2026."
3 3. All references in the Agreement to "Exhibit A" shall be deemed references to "Revised
4 Exhibit A", which is attached and incorporated by this reference.
5 4. All references in the Agreement to "Exhibit B" shall be deemed references to "Revised
6 Exhibit B", which is attached and incorporated by this reference.
7 5. When both parties have signed this Amendment No. 1, the Agreement and this
8 Amendment No. 1 together constitute the Agreement.
9 6. The Contractor represents and warrants to the County that:
10 a. The Contractor is duly authorized and empowered to sign and perform its obligations
11 under this Amendment.
12 b. The individual signing this Amendment on behalf of the Contractor is duly authorized
13 to do so and his or her signature on this Amendment legally binds the Contractor to
14 the terms of this Amendment.
15 7. The parties agree that this Amendment may be executed by electronic signature as
16 provided in this section.
17 a. An "electronic signature" means any symbol or process intended by an individual
18 signing this Amendment to represent their signature, including but not limited to (1) a
19 digital signature; (2) a faxed version of an original handwritten signature; or (3) an
20 electronically scanned and transmitted (for example by PDF document) version of an
21 original handwritten signature.
22 b. Each electronic signature affixed or attached to this Amendment (1) is deemed
23 equivalent to a valid original handwritten signature of the person signing this
24 Amendment for all purposes, including but not limited to evidentiary proof in any
25 administrative or judicial proceeding, and (2) has the same force and effect as the
26 valid original handwritten signature of that person.
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1 c. The provisions of this section satisfy the requirements of Civil Code section 1633.5,
2 subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part
3 2, Title 2.5, beginning with section 1633.1).
4 d. Each party using a digital signature represents that it has undertaken and satisfied
5 the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)
6 through (5), and agrees that each other party may rely upon that representation.
7 e. This Amendment is not conditioned upon the parties conducting the transactions
8 under it by electronic means and either party may sign this Amendment with an
9 original handwritten signature.
10 8. This Amendment may be signed in counterparts, each of which is an original, and all of
11 which together constitute this Amendment.
12 9. The Agreement as amended by this Amendment No. 1 is ratified and continued. All
13 provisions of the Agreement and not amended by this Amendment No. 1 remain in full force and
14 effect.
15 [SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Amendment No- 1 on the date stated in the introductory
2 clause-
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InTelegy Corp_ COUNTY OF FRESNO
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6 Carole Dotson, CEO Nathan Magsig Chairman of the Board of
Supervisors of the County of Fresno
7 PO Box 2578
Danville, CA 94506 Attest-
8 Bernice E. Seidel
Cleric of the Board of Supervisors
9 County of Fresno, State of California
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11 Deputy
12 For accounting use only:
13 Org No-: 56107001
Account No-: 7295
14 Fund No-:0001
Subclass No-: 10000
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Revised Exhibit A
Page 1 of 3
SUMMARY OF SERVICES
ORGANIZATION: InTelegy Corp.
SERVICES: Organizational Project Planning and Implementation Consulting
ADDRESS: PO Box 2578, Danville, CA 94526
TELEPHONE: (386) 697-1875
CONTACT PERSON: Carole Dotson
CONTACT EMAIL: cdotson@intelegy.com
CONTRACT TERMS: September 1, 2023—September 30, 2026
I. Overview
InTelegy(Contractor)will provide project management support to define, prioritize,and
develop or implement project initiatives in Child Welfare, Adult Services, and/or other
divisions of the Department of Social Services (Department) as needed.
II. Scope of Work
The following sections outline the overall approach and structure of the partnership
between InTelegy and the Department to identify current and potential projects or
initiatives for improvement or redesign.
A. Identified Projects: InTelegy will work with the Department to identify, analyze, and
categorize departmental projects, initiatives, workgroups, and business processes
that are determined, by the Department, to need improvement or redesign. The
Department may provide InTelegy with a list of projects, initiatives, workgroups, and
business processes identified to move forward to the planning and prioritization
stage. InTelegy may also be directed to do a Needs Assessment for any division to
identify areas for improvement. It is required that all projects go through an
approval process prior to InTelegy delivery of services. All project requests will be
presented to an authorized designee for approval prior to the onset of services.
B. InTelegy Supported Planning and Prioritization — InTelegy will support
Department leadership with setting project goals and objectives.The following
steps may be completed at the discretion of the Department:
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Revised Exhibit A
Page 2 of 3
a. Branch/Division Goal Setting: Support the leadership team as they
develop strategic goals to guide the identification and prioritization of
strategic projects.
i. Support Deputy Directors on the development of planning
sessions' agenda and facilitation
ii. Document outcomes of planning and work through edits and finalization
iii. Facilitate follow up session(s) to bridge goals with priority projects
b. Project Definition: Meet with identified project leads to complete project
definition step. Define each identified project or initiative with the
following clarification:
i. Project Name
ii. Description/Purpose Statement
iii. Proposed Benefits/ Identified Risks
iv. Timeline Objectives
v. Proposed Project Scope (continuation of effort underway,
new workgroup, research)
c. Prioritization: Based on the defined objectives and timelines of each project
the leadership team will be presented with the opportunity to prioritize
projects and assign staff as needed for completion. InTelegy will facilitate this
effort and help document and refine objectives and timelines based on priority
decisions.
C. InTelegy Supported Project Management— InTelegy will work with the Department
leadership team to implement a project management structure to these existing
initiatives. The following steps are suggested, but may be modified at the discretion of
the Department:
a. Project Management Tools for Implementation: Priority projects will be
supported with the development or refinement of a project plan, workgroup
structure, status reporting and recommendation or implementation plan
documentation. InTelegy will also assist the Department with clear consistent
messaging of any new processes or procedures to Department staff.
b. Project facilitation through implementation: The InTelegy consultant(s) may
be utilized as project management support and subject matter experts for
identified enhancement projects. In this role the InTelegy consultant(s) will
work side by side with division leadership and management to drive
improvements or change. This process will include engagement of staff and
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Revised Exhibit A
Page 3 of 3
outside partners as required. The InTelegy consultant(s) will act as facilitators
and project managers as required.
c. Executive Oversight: InTelegy will support identified Department project leads
with the development of status reporting to the Executive Team on a monthly
basis to ensure priority projects get the input and approval needed to stay on
time and implement successfully.
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Revised Exhibit B
Page 1 of 1
Budget
InTelegy Corp.
Organizational Project Planning and Implementation Consulting
InTelegy Corporation Consulting Support Budget
Consulting Services 3,840 hours projected @$250/hour $960,000
Travel—If necessary,to meet with If required,travel will be billed on a pass-
$15,000
Department staff. through basis.
Budget Total $975,000
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