HomeMy WebLinkAboutAgreement A-24-105 with Cal OES.pdf Agreement No. 24-105
CaloEs
GOVERNOR ' S OFFICE
OF EMERGENCY SERVICES
Fiscal Year 2023
Emergency Management
Performance Grant (EMPG)
California Supplement to the
Federal Notice of Funding Opportunity
October 2023
SECTION 1—OVERVIEW.....................................................................................1
Federal Program Announcement
Information Bulletins
Purpose of the California Supplement
Key Changes to the FY 2023 Emergency Management Performance Grant
Grant Management Memoranda
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
SECTION 2—FEDERAL CHANGES AND INITIATIVES .......................................................4
FY 2023 Program Priorities
National Campaigns and Programs
NIMS Implementation
Match Requirement
Management and Administration
Indirect Costs
Equipment Typing/Identification and Use
Equipment Maintenance and Sustainment
Small Unmanned Aircraft Systems
Telecommunications Equipment or Services Prohibitions
Emergency Operations Plans
Conflict of Interest
Integrated Preparedness Plan
Prohibited and Controlled Equipment
Build America Buy America Act
SECTION 3—STATE CHANGES AND INITIATIVES.......................................................... 12
California Homeland Security Strategy Goals
"On Behalf Of"
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS...................................... 13
Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Governing Body Resolution
Authorized Agent Information
SECTION 5—THE STATE APPLICATION PROCESS......................................................... 17
Application Submission
Late or Incomplete Application
EMPG Contact Information
Subaward Approval
SECTION 6—POST AWARD REQUIREMENTS ................................................................ 18
Payment Request Process
Semi-Annual Drawdown Requirements
Modifications
Training Requirements
Exercises, Improvement Plans and After Action Reporting
Procurement Standards and Written Procedures
Procurement Documentation
Procurement Thresholds
Noncompetitive Procurements
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention
ATTACHMENTS
A - FY 2023 EMPG Allocations
B - FY 2023 EMPG Timeline
C - FY 2023 EMPG Program Checklist
Section 1 - Overview 1 2023
Federal Program In February 2023, the U.S. Department of Homeland
Announcement Security (DHS)/Federal Emergency Management Agency
(FEMA) issued the Fiscal Year (FY) 2023 Emergency
Management Performance Grant (EMPG), Notice of
Funding Opportunity (NOFO) and FEMA Preparedness
Grants Manual.
Subrecipients must follow the programmatic requirements
in the NOFO, FEMA Preparedness Grants Manual, and the
applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for
Federal Awards located in Title 2, Code of Federal
Regulations (C.F.R.) Part 200.
Information Bulletins DHS issues Information Bulletins (IBs) to provide updates,
clarification, and new requirements throughout the life of
the grant.
Purpose of the The FY 2023 EMPG California Supplement to the NOFO
California Supplement (State Supplement) is intended to complement, rather
than replace, the NOFO and the FEMA Preparedness
Grants Manual. Applicants are highly encouraged to
thoroughly read the NOFO and the Preparedness Grants
Manual before referring to the State Supplement. The
State Supplement will emphasize differences between the
FY 2022 and FY 2023 EMPG and highlight additional
California policies and requirements applicable to the
FY 2023 EMPG.
Key Changes to the The National Priorities for the FY 2023 EMPG Program
FY 2023 EMPG continue to be:
• Equity
• Climate Resilience
• Readiness
A detailed description of allowable investments for each
national priority is included in the FY 2023 EMPG NOFO.
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Section 1 - Overview 1 2023
Key Changes to the National Qualification System (NQS)
FY 2023 EMPG Cont.
Subrecipients are required to work towards
implementation of the NQS by developing an
implemention Plan.
Additional information regarding the NQS implementation
requirements and be found in the FEMA Preparedness
Grants Manual.
Build America Buy America Act (BABAA):
FY 2023 EMPG is subject to the BABAA requirements. The
BABAA requires all federal agencies, including FEMA,
to ensure that no federal Financial Assistance for
"Infrastructure" projects is provided unless all of the
iron, steel, manufactured products, and construction
materials used in the project are produced in the
United States. The BABAA requirements only apply to
awards or funds obligated on or after January 2, 2023,
and do not apply to awards or funds obligated during
the waiver period from July 1 , 2022 to January 1 , 2023.
Grant Management Cal OES issues Grant Management Memoranda (GMMs)
Memoranda which provide additional information and requirements
regarding EMPG funds.
Eligible Subrecipients Eligible Applicants, referred to as Subrecipients, include
Counties/Operational Areas (OAs), and federally-
recognized tribes located in California.
Tribal Allocations The NOFO strongly encourages Cal OES to provide EMPG
funds directly to tribes in California. To implement this
requirement, a special Request for Proposal will be issued
to California's federally-recognized tribes. All Subrecipients
are encouraged to coordinate with tribal governments to
ensure that tribal needs are considered in their grant
applications.
Subrecipient FY 2023 EMPG Subrecipient final allocations are included
Allocations in Attachment A.
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Section 1 - Overview 1 2023
Supplanting Grant funds must be used to supplement existing funds,
not replace (supplant) funds that have been
appropriated for the same purpose. Subrecipients may be
required to provide supporting documentation that
certifies a reduction in non-federal resources occurred for
reasons other than the receipt or expected receipt of
federal funds. Supplanting will result in the disallowance of
any activity associated with this improper use of federal
grant funds.
Public/Private Subrecipients may contract with any other public or private
Organizations organizations to perform eligible activities on approved
EMPG projects.
Debarred/ Subrecipients must not make or permit any award
Suspended Parties (subaward or contract) at any tier, to any party, that is
debarred, suspended, or otherwise excluded from, or
ineligible for, participation in federal assistance programs.
Subrecipients must obtain documentation of eligibility prior
to making any subaward or contract funded by EMPG
funds, and must be prepared to present supporting
documentation to monitors/auditors.
Before entering into a Grant Subaward, the Subrecipient
must notify Cal OES if it knows if any of the principals under
the subaward fall under one or more of the four criteria
listed at 2 C.F.R. § 180.335. The rule also applies to
Subrecipients who pass-through funding to other local
entities.
If at any time after accepting a subaward, Subrecipients
learn that any of its principals fall under one or more of
the criteria listed at 2 C.F.R. § 180.335, immediate written
notice must be provided to Cal OES and all grant
activities halted until further instructions are received from
Cal OES. The rule also applies to subawards passed
through by Subrecipients to local entities.
3
Section 2 — Federal Changes and Initiatives 1 2023
FY 2023 Program DHS/FEMA annually publishes the National Preparedness
Priorities Report (NPR) to report national progress in building,
sustaining, and delivering the core capabilities outlined in
the goal of a secure and resilient nation. This analysis
provides a national perspective on critical preparedness
trends for whole community partners to use to inform
program priorities, allocate resources, and communicate
with stakeholders about issues of concern.
In developing applications for the FY 2023 EMPG Program,
Subrecipients should fund projects that address areas for
improvement as they relate to emergency management
capabilities, and projects that fall into the state, regional,
and National Priority Areas, including:
• Planning
• Operational Coordination
• Community Resilience
• Equity
• Climate Resilience
• Readiness
DHS/FEMA does not prescribe a minimum funding amount
for these priorities. However, Subrecipients are required to
support local, regional, state, and national efforts in
achieving the desired outcomes of these priorities.
Whole Community Preparedness -Subrecipients should
National engage with the whole community to advance individual
Campaigns and and community preparedness and to work as a nation to
Programs build and sustain resilience. In doing so, Subrecipients are
encouraged to consider the needs of individuals with access
and functional needs and limited English proficiency in the
activities and projects funded by the grant.
Subrecipients should utilize established best practices for
whole community inclusion and engage with stakeholders to
advance individual and jurisdictional preparedness and
resilience. Subrecipients are encouraged to consider the
necessities of all Californians in the activities and projects
funded by the grant including children, seniors, individuals
with disabilities or access and functional needs,
individuals with diverse culture and language use, individuals
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Section 2 — Federal Changes and Initiatives 1 2023
with lower economic capacity, and other underserved
National populations.
Campaigns and
Programs Cont. Active Shooter Preparedness - DHS has developed a
comprehensive Active Shooter Preparedness website, which
strives to enhance national preparedness through a whole-
community approach by providing the necessary products,
tools, and resources to help all stakeholders prepare for and
respond to an active shooter incident. Subrecipients are
encouraged to review the referenced active shooter
resources and evaluate their preparedness needs.
Soft Targets and Crowded Places - States, territories, Urban
Areas, and public and private sector partners are
encouraged to identify security gaps and build capabilities
that address security needs and challenges related to
protecting locations or environments that are easily
accessible to large numbers of people on a predictable or
semi-predictable basis that have limited security or
protective measures in place, including town centers,
shopping malls, open-air venues, outside hard
targets/venues perimeters, and other places of meeting and
gathering. For more information, please see DHS's
Hometown Security Program.
Community Lifelines - FEMA created Community Lifelines to
reframe incident information and impacts using plain
language and unity of effort to enable the integration of
preparedness efforts, existing plans, and identifies unmet
needs to better anticipate response requirements. Additional
information may be found at the Community Lifelines
Implementation Toolkit website.
Strategic Framework for Countering Terrorism and Targeted
Violence - DHS adopted the DHS Strategic Framework for
Countering Terrorism and Targeted Violence, which explains
how the department will use the tools and expertise that
have protected and strengthened the country from foreign
terrorist organizations to address the evolving challenges of
today.
5
Section 2 — Federal Changes and Initiatives
NIMS Prior to allocation of any federal preparedness awards,
Implementation Subrecipients must ensure and maintain adoption and
implementation of the National Incident Management
System tem (NIMS).
Match The FY 2023 EMPG requires a dollar-for-dollar match. This can
Requirement be cash or third-party in-kind contributions. Refer to
2 C.F.R. § 200.306 for specific details. Utilizing the Financial
Management Forms Workbook (FMFW) Match Tab,
Subrecipients will indicate the appropriate Solution Area and
Solution Area Subcategory that accurately represents the
specific activity(ies) and cost(s) used to meet the match
requirement under the FY 2023 EMPG subaward.
Contributions from the Subrecipient should be specifically
identified in the match description located on the FMFW
Match Tab. The non-federal match contributions have the
same eligibility requirements as the federal share. For
additional match guidance, see EMPG Clarifying Guidance
1 B 458.
Management The Management and Administration (M&A) allowance for
and Subrecipients is set at a maximum of five percent for the
Administration FY 2023 EMPG.
Indirect Costs Indirect costs are allowable under the FY 2023 EMPG
Program Award.
Subrecipients with an indirect cost rate approved by their
cognizant federal agency must claim indirect costs based
on the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost
Negotiation Agreement. A copy of the approved
Negotiation Agreement is required at the time of
application.
Indirect costs are in addition to the M&A allowance and
must be included in the Grant Award application as a
"Project" and reflected in the FMFW on the Indirect Cost Tab
if being claimed under the award.
Indirect costs must be claimed no more than once annually,
and only at the end of the Subrecipient's fiscal year. An
exception to this rule applies if there is a mid-year change to
the approved indirect cost rate; in this case,
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Section 2 — Federal Changes and Initiatives 1 2023
costs incurred to date must be claimed. At that time, a
Indirect Costs Grant Subaward Modification reflecting the rate change
Cont. must also be submitted to Cal OES, along with a copy of the
new Indirect Cost Rate Agreement.
Equipment Allowable EMPG equipment is listed on the FEMA Authorized
Typing/ Equipment List (AEL) website, and includes equipment from
Identification the following AEL Sections:
and Use
• Personal Protective Equipment (Category 1 )
• Information Technology (Category 4)
• Cybersecurity Enhancement Equipment (Category 5)
• Interoperable Communication Equipment (Category 6)
• Detection Equipment (Category 7)
• Power Equipment (Category 10)
• Chemical, Biological, Radiological, Nuclear, and
Explosive (CBRNE) Reference Materials (Category 1 1 )
• CBRNE Incident Response Vehicles (Category 12)
• Physical Security Enhancement Equipment (Category 14)
• CBRNE Logistical Support Equipment (Category 19)
• Other Authorized Equipment (Section 21)
Subrecipients should analyze the cost benefits of purchasing
versus leasing equipment, especially high cost items and
those subject to rapid technical advances.
Large equipment purchases must be identified and
explained. For more information regarding property
management standards for equipment, refer to 2 C.F.R.
including § 200.310, 200.313, and 200.316.
Subrecipients that allocate FY 2023 EMPG funds for
equipment are required to type and identify the capability
associated with that equipment. Also, per FEMA policy, the
purchase of weapons and weapon accessories are not
allowed with EMPG funds. Special rules apply to critical
emergency supplies; refer to Appendix H of the FEMA
Preparedness Grants Manual for additional information.
Equipment Use of EMPG funds for maintenance contracts, warranties,
Maintenance repair or replacement costs, upgrades, and user fees are
and Sustainment allowable as described in FEMA IBs 336 and 379, as well as
Grant Programs Directorate Policy FP 205-402-125-1 .
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Section 2 — Federal Changes and Initiatives 1 2023
Small All requests to purchase Small Unmanned Aircraft Systems
Unmanned (SUAS) with FEMA grant funding must comply with FEMA
Aircraft Systems Policy 207-22-0002 and include copies of the policies and
procedures in place to safeguard individuals' privacy, civil
rights, and civil liberties of the jurisdiction that will purchase,
take title to, or otherwise use the SUAS equipment.
Reference the Presidential Memorandum: Promoting
Economic Competitiveness While Safeguarding Privacy, Civil
Rights, and Civil Liberties in Domestic Use of Unmanned
Aircraft Systems for additional information. All SUAS require
FEMA approval prior to making purchase.
Telecommuni- Effective August 13, 2020, section 889(f)(2)-(3) of the
cations Equipment John S. McCain National Defense Authorization Act
or Services for FY 2019 (NDAA), Pub. L. No. 1 15-232 (2018) and
Prohibitions 2 C.F.R. § 200.216, 200.471 , and Appendix II to 2 C.F.R. Part
200 prohibits DHS/FEMA Recipients and Subrecipients
(including their contractors and subcontractors) from using
any FEMA funds under open or new awards for the following
covered telecommunications equipment or services:
1) Telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation, (or any subsidiary
or affiliate of such entities);
2) For the purpose of public safety, security of government
facilities, physical security surveillance of critical infrastructure,
and other national security purposes, video surveillance and
telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company
(or any subsidiary or affiliate of such entities);
3) Telecommunications or video surveillance services provided
by such entities or using such equipment; or
4) Telecommunications or video surveillance equipment or
services produced or provided by an entity that the Secretary
of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or
controlled by, or otherwise connected to, the People's
Republic of China.
8
Section 2 — Federal Changes and Initiatives 1 2023
Telecommuni- Additional guidance is available in FEMA Policy #405-143-1,
cations Equipment Prohibitions on Expending FEMA Award Funds for Covered
or Services Telecommunications Equipment or Services.
Prohibitions Cont.
Emergency Subrecipients should update their Emergency Operations
Operations Plans Plan (EOP) at least once every two years to remain
compliant with the Comprehensive Preparedness Guide 101
version 2.0. Subrecipients are highly encouraged to include
an evacuation plan or annex as part of their EOP as well as
plans to exercise and validate the evacuation plan and
capabilities.
Conflict of To eliminate and reduce the impact of conflicts of interest in
Interest the subaward process, Subrecipients and pass-through
entities must follow their own policies and procedures
regarding the elimination or reduction of conflicts of interest
when making subawards. Subrecipients and pass-through
entities are also required to follow any applicable federal,
state, local, and tribal statutes or regulations governing
conflicts of interest in the making of subawards.
Subrecipients must disclose to their Program Representative,
in writing, any real or potential conflict of interest as defined
by the federal, state, local, or tribal statutes or regulations,
which may arise during the administration of the EMPG
subaward within five days of learning of the conflict of
interest.
Integrated The IPP is a multi-year plan that identifies preparedness
Preparedness priorities and activities. The IPP needs to be reviewed and
Plan (IPP) updated annually. For FY 2023 EMPG, the IPP needs to cover
a minimum of two years, from 2024 through 2025 to qualify as
a multi-year plan.
Prohibited and Effective May 25, 2022, Executive Order (EO)14074,
Controlled Advancing Effective, Accountable Policing and Criminal
Equipment Justice Practices to Enhance Public Trust and Public Safetv,
Section 12(a) directs the Department of Homeland Security
to review its grants, and consistent with applicable law,
prohibits the use of grant funding to purchase certain types
of military equipment by state, local, tribal, and territorial
(SLTT) law enforcement agencies (LEAs).
9
Section 2 — Federal Changes and Initiatives
Prohibited and For all awards issued on or after January 1, 2023, the policy
Controlled directly prohibits certain types of equipment outright
Equipment Cont. (prohibited equipment), whereas other types of equipment
may be controlled, or LEAs are required to submit
certifications prior to purchase.
Even if equipment is listed as controlled equipment and is
not outright prohibited, that does not automatically make it
allowable under a particular FEMA program. Recipients and
Subrecipients should refer to applicable program guidance
or contact your Program Representative to determine if a
particular type of equipment is allowable under that
program.
Additional information regarding Prohibited and Controlled
Equipment is available on FEMA Policy 207-22-0002.
Build America, Under FEMA financial assistance programs, the BABAA
Buy America Act requirements apply to:
(BABAA)
• New awards made on or after January 2, 2023,
• New funding that FEMA obligates to existing awards or
through renewal awards on or after January 2, 2023; and
• Infrastructure projects.
Funds provided under this program may not be used for a
project for infrastructure unless the iron and steel,
manufactured products, and construction materials used in
that infrastructure are produced in the United States.
The Buy America preference only applies to articles,
materials, and supplies that are consumed in, incorporated
into, or affixed to an infrastructure project. As such, it does
not apply to tools, equipment, and supplies, such as
temporary scaffolding, brought to the construction site and
removed at or before the completion of the infrastructure
project. Additinally, the Buy America preference does not
apply to equipment and furnishings, such as movable chairs,
desks, and portable computer equipment, that are used at
or within the finished infrastructure project but are not an
integral part of the structure or permanently affixed to the
infrastructure project.
10
Section 2 — Federal Changes and Initiatives 1 2023
Build America, When necessary, Subrecipients may apply for a waiver from
Buy America Act these requirements. Additional information regarding the
(BABAA) Cont. BABAA can be found on FEMA's website under
Buy America Preference.
Section 3 — State Changes and Initiatives
California The State has prioritized the following California Homeland
Homeland Security Strategy Goals for the FY 2023 subawards:
Security Strategy
Goals l . Enhance Information Collection, Analysis, and Sharing,
in Support of Public Safety Operations Across California;
2. Protect Critical Infrastructure and Key Resources from All
Threats and Hazards;
3. Strengthen Security and Preparedness Across
Cyberspace;
4. Strengthen Communications Capabilities Through
Planning, Governance, Technology, and Equipment;
5. Enhance Community Preparedness;
6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All-
Hazards Incident Catastrophic Planning, Response, and
Recovery Capabilities;
7. Improve Medical and Health Capabilities;
8. Enhance Incident Recovery Capabilities;
9. Strengthen Food and Agriculture Preparedness;
10. Enhance Homeland Security Exercise, Evaluation, and
Training Programs; and
11 . Protect Against Effects of Climate Change
"On Behalf Of" Cal OES may, in conjunction with local approval authorities,
designate funds "on behalf of" local entities who choose to
decline or fail to utilize their subaward in a timely manner.
Public Alert and Cal OES encourages Subrecipients to consider use of this
Warning funding to assist their jurisdiction's alignment with the
State of California Alert and Warning Guidelines developed
pursuant to Senate Bill 833 of the 2018 Legislative Session.
12
Section 4 - Required State Application Components 1 2023
Financial The FY 2023 Cal OES FMFW includes:
Management
Forms Grant Subaward Face Sheet- Use the Grant Subaward
Workbook Face Sheet to apply for grant programs. The Grant
Subaward Face Sheet must be signed and submitted in
portrait format.
Authorized Agent Contact Information - Provides the
contact information of Authorized Agents (AA), delegated
via the Governing Body Resolution (GBR) or Signature
Authorization Form, including staff related to grant activities.
More than one person is recommended for designation as
the AA; in the absence of an AA, an alternate AA can sign
documents.
Project Ledger-The Project Ledger is used in the
application process to submit funding information and is
used for submitting cash requests and Grant Subaward
Modifications, and assists with completion of the Biannual
Strategy Implementation Report (BSIR).
Planning Tab - Provides detailed information on grant-
funded planning activities with a final product identified.
Organization Tab - Provides detailed information on grant-
funded organizational activities.
Equipment Tab - Detailed information must be provided
under the equipment description for all grant-funded
equipment. AEL numbers must be included for all items of
equipment. Always refer to the AEL for a list of allowable
equipment and conditions, if any.
Training Tab - Provides detailed information on grant-
funded training activities. All training activities must receive
Cal OES approval prior to starting the event, including a
Training Feedback number. The Training Request Form must
be submitted and approved to obtain a Training Feedback
number and should be submitted at least 30 days in
advance.
Exercise Tab - Provides detailed information on grant-
funded exercises.
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Section 4 - Required State Application Components 1 2023
Financial M&A Tab - Provides information on grant-funded M&A
Management activities.
Forms Workbook
Cont. Indirect Costs Tab - Provides information on indirect costs.
Consultant-Contractor Tab - Provides detailed information
on grant-funded consultants, and documents
maintenance and sustainment contracts and activities on
grant eligible items/equipment.
Personnel Tab - Provides detailed information on grant-
funded personnel activities.
Match Tab - Provides detailed information on match
activities.
Authorized Agent Page -The Authorized Agent (AA) Page
must be submitted with the application, all cash requests,
and Grant Subaward Modifications. The AA page must
include a valid signature on file with Cal OES and the date.
Subrecipient Per 2 C.F.R. § 200.332, Cal OES is required to evaluate the
Grants risk of non-compliance with federal statutes, regulations,
Management and grant terms and conditions posed by each
Assessment Subrecipient of pass-through funding. The Subrecipient
Grants Management Assessment contains questions
related to a Subrecipient organization's experience in the
management of federal grant awards. It is used to
determine, and provide, an appropriate level of technical
assistance, training, and grant oversight to Subrecipients
during the subaward. The questionnaire must be
completed and returned with the Subrecipient's grant
application.
Application Indirect Cost Rate Agreement- If claiming indirect costs at
Attachments a federally-approved rate, please provide a copy of the
approved Indirect Cost Rate Agreement.
Federal Funding Accountability and Transparency Act
(FFATA) Financial Disclosure - Use the FFATA Financial
Disclosure to provide information required by the Federal
Funding Accountability and Transparency Act of 2006.
14
Section 4 - Required State Application Components 1 2023
Application Certification Regarding Lobbying - Use the Certification
Attachments Regarding_ Lobbying_ form orm to certify lobbying activities, as
Cont. stipulated by the Byrd Anti-Lobbying Amendment,
31 U.S.C. § 1352.
Standard The Standard Assurances list the requirements to which the
Assurances Subrecipients will be held accountable. All Applicants will
be required to submit a signed original of the FY 2023
Standard Assurances as part of their FY 2023 EMPG
application. The required Standard Assurances can be
found only in PDF format on the Cal OES website.
NOTE: Self-created Standard Assurances will not be accepted.
Governing Body The GBR appoints AAs (identified by the individual's name
Resolution or by a position title) to act on behalf of the governing
body and the Applicant by executing any actions
necessary for each application and subaward. All
Applicants are required to submit a copy of an approved
GBR with their application. Resolutions may be valid for up
to three grant years given the following:
• The resolution identifies the applicable grant program
(e.g., EMPG and/or HSGP);
• The resolution identifies the applicable grant years,
(e.g., FY 2023, FY 2024, FY 2025); and
• Adheres to any necessary elements required by local
protocols, rules, etc., if applicable.
Resolutions that only identify a single grant program will only be
valid for that single program. Resolutions that do not identify
applicable grant years will only be valid for the grant year in
which the resolution was submitted.
Authorized For each person or position appointed by the Governing
Agent Body, identify the individual in the AA and Contact
Information Information page of the FMFW.
All changes in AA and contact information must be
provided to Cal OES in writing. If the GBR identifies the AA
by name, a new Resolution is needed when changes are
made. If the GBR identifies the AA by position and/or title,
changes may be made by submitting a request on the
entity's letterhead, signed by an existing AA.
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Section 4 - Required State Application Components 1 2023
Authorized Cal OES will not accept signatures of an AA's designee,
Agent unless authorized by the Governing Body's resolution. A
Information change to an AA's designee must be submitted on agency
Cont. letterhead and signed by the AA, announcing the change
to their designee.
16
Section 5 — The State Application Process 1 2023
Application Subrecipients must submit an electronic copy of their
Submission completed FMFW to their Program Representative for
review no later than fourteen calendar days before the
final Application due date. After the application is
approved, all electronic copies of the FMFW, along with
the required documents must be emailed, with original or
electronic signatures, by the application due date. During
the application process, if it is determined all allocated
funds cannot be expended by the end of the period of
performance, inform your Program Representative as soon
as possible. The completed application documents should
be received by Cal OES no later than the date provided in
the FY 2023 EMPG Timeline, referenced as Attachment B.
Late or Late or incomplete applications may be denied. If an
Incomplete application is incomplete, the Program Representative
Application may request additional information. Requests for late
submission of applications must be made in writing to the
Program Representative prior to the application due date.
Cal OES has sole discretion to accept or reject a late or
incomplete grant application.
EMPG Contact Subrecipient questions, comments, and correspondence
Information should be directed to:
California Governor's Office of Emergency Services
ATTN: Grants Management (Building F)
Emergency Management Performance Grants Unit
3650 Schriever Avenue
Mather, CA 95655
Carmyn Fields - Regions I & VI (916) 328-7733
Marjan Warmilee - Region II (916) 364-4558
Ronak Patel - Region III (916) 845-8124
Lauren Swearengin - Regions IV & V (916) 845-8950
Subaward Subrecipients will receive a formal notification of
Approval subaward. Subaward letters must be signed and the signed
copy be returned to Cal OES within 20 calendar days.
Once the completed application along with the signed
subaward letter is received and approved, reimbursement
of eligible subaward expenditures may be requested using
the Cal OES FMFW.
17
Section 6 — Post Award Requirements
Payment Request The EMPG is a reimbursement program. To request a cash
Process reimbursement of EMPG funds, Subrecipients must first
complete a payment request using the Cal OES FMFW,
returning it to the appropriate Program Representative.
Subrecipients who fail to follow the workbook instructions
may experience delays in processing the payment request.
Payments can only be made if the Subrecipient has an
approved application.
Semi-Annual All Subrecipients must report expenditures and request funds
Drawdown at least semi-annually throughout the period of
Requirements performance. Semi-annual drawdowns should occur in
March and October of each calendar year following final
approval of the subaward application, with the exception of
the final reimbursement request, which must be submitted
within twenty calendar days after the end of the period of
performance.
Modifications Post award budget and scope modifications must be
requested using the Cal OES EMPG FMFW, signed by the
Subrecipient's AA, and submitted to the Program
Representative.
The Subrecipient may implement grant modification
activities, and incur associated expenses, only after
receiving written final approval of the modification from
Cal OES.
Subrecipients must provide a written justification with all
modification requests. The justification may be included in
the body of the e-mail transmitting the request, or a
document attached to the transmittal e-mail. Refer to
GMM 2018-17 for additional information regarding
modification requests.
18
Section 6 — Post Award Requirements 1 2023
Training Training activities supported with EMPG Program funds
Requirements should align to NPG core capabilities identified in each
Subrecipient's Training and Exercise Plan. Subrecipients must
obtain a Training Feedback Number from Cal OES before
beginning any training activities. This includes project
components like travel to, materials for, or attendance in
training courses. Training Feedback Numbers should be
obtained no later than 30 days before the first day of the
training or related activities. Subrecipients must complete a
Training Request Form and submit it electronically to
Cal OES.
For more information on this or other training-related
inquiries, contact the Cal OES Training Branch at
(916) 845-8745 or Training@Ca10ES.ca.gov.
All EMPG-funded personnel, including M&A staff, and any
staff being used for match, must complete either the
Independent Study courses identified in the Professional
Development Series (PDS) or the National Emergency
Management Basic Academy. Final reimbursement of
personnel salaries will not be approved until all training
requirements have been met. Proof of completion of the
training requirements must be kept on file by the
Subrecipient and be made available for review upon
request. When seeking approval of non-DHS/FEMA
developed courses, course materials must be submitted with
the approval requests. Conditional approvals are not
offered.
EMPG TRAINING- PDS
IS 100 (any version), Introduction to Incident Command
System (ICS)
IS 200 (any version), ICS for Single Resources and Initial Action
Incident
IS 700 (any version), National Incident Management System,
An Introduction
IS 800 (any version), National Response Framework, An
Introduction
19
Section 6 — Post Award Requirements 1 2023
Training IS 120.c An Introduction to Exercises
Requirements
Cont. IS 230.e Fundamentals of Emergency Management
IS 235.c Emergency Planning
IS 240.c Leadership and Influence
IS 241 .c Decision Making and Problem Solving
IS 242.c Effective Communication
IS 244.b Developing and Managing Volunteers
EMPG TRAINING-Basic Academy
IS 100 (any version), Introduction to the Incident Command
System (ICS)
IS 700 (any version), National Incident Management System
(NIMS), An Introduction
IS 800 (any version), National Response Framework, An
Introduction
IS 230.e Fundamentals of Emergency Management
E/L101 , Foundations of Emergency Management
E/L102, Science of Disaster
E/L103, Planning Emergency Operations
E/1-105, Public Information & Warning
E/L146, Homeland Seurity Exercise and Evaluation Program
Training
In the event that any of the listed courses have been
updated and the required version is no longer available, it is
acceptable to take the updated course in place of the
listed course (i.e., since IS-120.a has been replaced with
IS-120.c, the latter may be used in the place of the original
course). The courses listed above are the minimum
accepted versions for FY 2023 EMPG.
20
Section 6 — Post Award Requirements 1 2023
Training Training activities should align to a current IPP, developed
Requirements through an annual IPP Workshop. The training should help
Cont. build core capabilities and fill gaps identified in real-world
incidents and exercises. Further guidance can be found in
the HSEEP.
EMPG and non-EMPG -funded personnel may claim EMPG
funds for tuition/travel costs for EMPG eligible trainings,
provided that the purpose of the travel and training is to
accomplish the objectives of the grant.
Exercises, Subrecipients should engage stakeholders to identify long-
Improvement term training and exercise priorities. These priorities should
Plans and After address capability targets and gaps identified through a
Action Reporting Threat and Hazard Identification and Risk Assessment, real-
world events, previous exercises, and national areas for
improvement identified in the NPR.
Subrecipients must report on all exercises conducted with
EMPG grant funds. An After Action Report
(AAR)/Improvement Plan (IP) or Summary Report (for
Seminars, Drills & Workshops) must be completed and
submitted to Cal OES within 90 days after the
exercise/seminar/drill/workshop is conducted.
It is acceptable to submit an Exercise Summary Report for
Seminars, drills, and Workshops in lieu of a full AAR/IP.
AARs/IPs and Summary Reports should be e-mailed to:
• hseep@fema.dhs.gov
• exercise@caloes.ca.gov
• Your Program Representative
All EMPG-funded personnel, including M&A staff and any
staff being used for match, must participate in no less than
two exercises between July 1 , 2023, and June 30, 2025. These
exercises must align to one of the priority areas via the
Performance Reports. The Great Shakeout drop, cover, and
hold drill is ineligible for the purpose of the two exercise
requirement.
Final reimbursement of personnel salaries will not be
approved until all exercise requirements have been met.
21
Section 6 — Post Award Requirements 1 2023
Exercises, Exercises used to meet this requirement during one period of
Improvement performance cannot be used to meet the requirement in
Plans and After another. Extensions to the grant do not apply to this
Action Reporting requirement or its due date. There is no specific requirement
Cont. for level of participation in the exercises and the exercises
can be of any type, provided they are related to the
Subrecipient's identified long-term training and exercises
priorities. Proof of completion of the exercise requirements
must be kept on file by the Subrecipient and be made
available for review upon request.
For exercise-related issues and/or questions, email the
Cal OES Exercise Team at exercise@caloes.ca.gov.
Exercise costs will not be considered for reimbursement until
an AAR/IP is received by Cal OES.
Procurement Subrecipients must conduct procurement using
Standards and documented local government procurement procedures, or
Written the federal procurement standards found in 2 C.F.R. Part 200,
Procedures whichever are more strict. Subrecipients must also have
written conflict of interest policies governing the actions of its
employees engaged in the selection, award and
administration of contracts, including disciplinary actions for
violations of such standards.
Procurement Non-federal entities, other than states and territories, are
Documentation required to maintain and retain records sufficient to detail
the history of procurements, covering at least the rationale
for the procurement method, contract type, contractor
selection or rejection, and the basis for the contract price.
For any cost to be allowable, it must be adequately
documented. Examples of the types of documents that
would meet this requirement include, but are not limited to:
• Solicitation documentation, such as requests for quotes,
invitations for bids, or requests for proposals;
• Responses to solicitations, such as quotes, bids, or
proposals;
• Pre-solicitation independent cost estimates and
Post-solicitation cost/price analyses on file for review by
federal personnel, if applicable;
• Contract documents and amendments;
22
Section 6 — Post Award Requirements 1 2023
Procurement . Documents demonstrating inclusion of required contract
Documentation provisions, and
Cont. . Other documents required by federal regulations
applicable at the time the grant was awarded to the
Subrecipeint.
Procurement Effective June 20, 2018, the micro-purchase threshold was
Thresholds increased from $3,500 to $10,000 and the simplified
acquisition threshold was increased from $150,000 to
$250,000. These increases apply to all Subrecipient
procurements executed on or after June 20, 2018. Refer to
IB 434 for additional information.
Noncompetitive All noncompetitive procurements exceeding the simplified
Procurements acquisition threshold require Cal OES prior written approval
to be eligible for reimbursement. This method of
procurement must be approved by the local Purchasing
Agent prior to submitting a request for Cal OES approval. A
copy of the Purchasing Agent's approval must be included
with the Cal OES Request for Noncompetitive Procurement
Authorization form. Cal OES may request additional
documentation that supports the procurement effort.
Environmental DHS/FEMA is required to ensure all activities and programs
Planning and that are funded by the agency comply with federal
Historic Environmental Planning and Historic Preservation (EHP)
Preservation regulations. Subrecipients proposing projects or activities
(including, but not limited to, training, exercises, the
installation of equipment, and construction or renovation
projects) that have the potential to impact the environment
or a historic structure must participate in the EHP review
process. EHP Screening Memos must include detailed
project information, explain the goals and objectives of the
proposed project, and include supporting documentation.
DHS/FEMA may also require that the Subrecipient provide a
confidential California Historical Resources Information
System (CHRIS) report in addition to the EHP Screening Form.
Determination on the necessity of a CHRIS report is based
upon information disclosed on the EHP Screening Form.
Program Representatives will provide additional instructions
should this report be required.
23
Section 6 — Post Award Requirements 1 2023
Environmental EHP requests should be submitted to Cal OES as early as
Planning and possible. All projects/activities triggering EHP must receive
Historic DHS/FEMA written approval prior to commencement of the
Preservation funded activity.
Cont.
Updated information may be referenced in the FEMA GPD
EHP Policy Guidance.
Construction and When applying for construction activity at the time of
Renovation application, including communications towers,
Subrecipients must submit evidence of approved zoning
ordinances, architectural plans, any other locally required
planning permits, and a notice of federal interest.
Additionally, Subrecipients are required to submit a SF-424C
Budget and Budget Detail that cites the project costs.
Communication tower construction requests also require
evidence that the Federal Communications Commission's
Section 106 review process has been completed.
Subrecipients using funds for construction projects must
comply with the Davis-Bacon Act. Subrecipients must ensure
that their contractors or subcontractors for construction
projects pay workers no less than the prevailing wages for
laborers and mechanics employed on projects of a
character like the contract work in the civil subdivision of the
state in which the work is to be performed.
Written approval for construction must be provided by
DHS/FEMA prior to the use of any EMPG funds for construction
or renovation. No construction activities (including site
preparation, utility installations, and any groundbreaking
activities) or equipment installations on existing structures,
may begin until the EHP review process is complete.
Inventory Control Subrecipients must use standardized resource management
and Property concepts for resource typing and credentialing, in addition
Management to maintaining an inventory by which to facilitate the
effective identification, dispatch, deployment, tracking and
recovery of resources.
Subrecipients must have an effective inventory
management system, to include:
24
Section 6 - Post Award Requirements 1 2023
Inventory Control • Property records that document description, serial/ID
and Property number, fund source, title information, acquisition date,
Management cost, federal cost share, location, use, condition, and
Cont. ultimate disposition;
• A physical inventory conducted at least every two years;
• A control system to prevent loss, damage, and theft of
grant purchased equipment and supplies; and
• Adequate maintenance procedures must be developed
to keep the property in good condition.
Equipment When original or replacement equipment acquired under
Disposition the EMPG is no longer needed for program activities, the
Subrecipient must contact their Program Representative to
request disposition instructions. See 2 C.F.R. § 200.313(e).
Performance BSIR - Subrecipients must complete a BSIR each Winter and
Reporting Summer using the DHS/FEMA Grants Reporting Tool (GRT) for
the duration of the subaward period of performance or until
all grant activities are completed and the subaward is
formally closed by Cal OES. Failure to submit a BSIR could
result in subaward reduction, suspension, or termination.
Access to the BSIR may be obtained through the GRT. To
create a new account, click the link that reads, "Register for
an account" and follow the instructions provided. The
Subrecipient will be required to ensure up-to-date project
information is entered. The Project Ledger in the FMFW may
assist with the BSIR data entry process. For additional
assistance with the GIRT, contact the appropriate Program
Representative.
Quarterly Performance Reports - Subrecipients must prepare
and submit Performance Reports to the State for the
duration of the subaward period of performance, or until all
grant activities are completed and the subaward is formally
closed by Cal OES. The quarterly reports must include the
progress made on identified activities, as well as other
required information. Failure to submit a quarterly
Performance Report could result in subaward reduction,
suspension, or termination.
25
Section 6 — Post Award Requirements 1 2023
Performance In order to ensure that mandated performance metrics and
Reporting Cont. other data required under the subaward is reported
accurately, all EMPG Performance Reports must be
submitted electronically, via email, to their Cal OES Program
Representative for review and vetting. Electronic documents
submitted for Cal OES review and vetting should be
submitted as soon as possible, but no later than, seven
calendar days before the identified due date(s) associated
with the Performance Report. Submission of the electronic
copy is only to occur after their Cal OES Program
Representative's review has concluded and the
Subrecipient is directed by their Cal OES Program
Representative to submit the signed electronic copy.
Extension Extensions to the initial period of performance identified in
Requests the subaward will only be considered through formal, written
requests to the Subrecipient's Program Representative. Upon
receipt of the extension request, Cal OES will:
1 . Verify compliance with performance reporting
requirements by confirming the Subrecipient has
submitted all necessary performance reports;
2. Confirm the Subrecipient has provided sufficient
justification for the request; and
3. If applicable, confirm the Subrecipient has demonstrated
sufficient progress in past situations where an extension
was authorized by Cal OES.
Extension requests will be granted only due to compelling
legal, policy, or operational challenges, must be project
specific, and will only be considered for the following
reasons:
1 . Contractual commitments with vendors that prevent
completion of the project within the period of
performance;
2. The project must undergo a complex environmental
review which cannot be completed within this timeframe;
3. Projects are long-term by design and therefore;
acceleration would compromise core programmatic
goals; and
4. Where other special circumstances exist.
26
Section 6 — Post Award Requirements 1 2023
Extension To be considered, extension requests must be received no
Requests Cont. later than 60 days prior to the end of the Subrecipient's
period of performance and must contain specific and
compelling justifications as to why an extension is required.
All extension requests must address the following:
l . Grant program, fiscal year, and award number;
2. Reason for delay;
3. Current status of the activity/activities;
4. Approved period of performance termination date and
new project completion date;
5. Amount of funds drawn down to date;
6. Remaining available funds, both federal and non-federal;
7. Budget outlining how remaining federal and non-federal
funds will be expended;
8. Plan for completion, including milestones and timeframes
for each milestone and the position/person responsible
for implementing the plan for completion; and
9. Certification that the activity/activities will be completed
within the extended period of performance without any
modification to the original Statement of Work.
General questions regarding extension requirements and the
Extension Request form should be directed to your Program
Representative. For additional information, please see IB 379.
Extension requests for personnel and salaries do not meet
the requirements of IB 379 and will not be granted.
Subrecipients are expected to complete all grant-funded
personnel activity by the end of the subaward period of
performance. Indirect Cost project may not be extended.
Progress Reports All Subrecipients that receive Cal OES approval to extend
on Grant their FY 2023 grant subaward period of performance will be
Extensions required to submit progress reports indicating completed
and future project milestones on all extended projects.
Progress reports must be submitted electronically to their
Program Representative. Deadlines for the submission of
progress reports will be established at the time of extension
approval.
27
Section 6 — Post Award Requirements 1 2023
Monitoring Cal OES Grants Monitoring actively monitors Subrecipients,
through day-to-day communications, programmatic site
visits, and desk and on-site compliance assessments. The
purpose of the compliance assessment is to ensure
Subrecipients are in compliance with applicable state and
federal regulations, grant guidelines, and programmatic
requirements. Monitoring activities may include, but are not
limited to:
• Verifying that entries recorded on the FMFW categories
are properly supported with source documentation;
• Eligibility of and support for expenditures, typically
covering two to three years of data;
• Comparing actual Subrecipient activities to those
approved in the grant application and subsequent
modifications, including the review of timesheets and
invoices as applicable;
• Procurements and contracts;
• Ensuring equipment lists are properly maintained and
physical inventories are conducted;
• Ensuring advances have been disbursed in accordance
with applicable guidelines; and
• Confirming compliance with:
o Standard Assurances, and
o Information provided on performance reports and
payment requests
NOTE: It is the responsibility of all Subrecipients that pass
down grant funds to other entities, to maintain and utilize a
formal process to monitor the grant activities of their
subawards. This requirement includes, but is not limited to,
on-site verification of grant activities, as required. It is
common for Subrecipients to receive findings in a
programmatic site visit or compliance assessment, which
require a Corrective Action Plan (CAP) to be submitted by
Subrecipients. Those Subrecipients who fail to submit a CAP,
as required, shall have a "hold" placed on any future
reimbursements until the "finding"or an "advisory" is
resolved.
28
Section 6 — Post Award Requirements 1 2023
Failure to Submit Periodic reporting is required by the grant. Subrecipients who
Required Reports miss a single reporting due date may receive a letter
addressed to their Board of Supervisors informing them of the
failure to report. County OAs and tribes who fail to report
twice in a row may have subsequent awards reduced by
ten percent until timely reporting is reestablished.
Suspension/ Cal OES may suspend or terminate grant funding, in whole or
Termination in part, or other measures may be imposed for any of the
following reasons:
• Failure to submit required reports.
• Failure to expend funds in a timely manner consistent with
the grant milestones, guidance, and assurances.
• Failure to comply with the requirements or statutory
progress toward the goals or objectives of federal or state
law.
• Failure to make satisfactory progress toward the goals or
objectives set forth in the Subrecipient application.
• Failure to follow Grant Subaward requirements or Special
Conditions.
• Proposing or implementing substantial plan changes to
the extent that, if originally submitted, the application
would not have been selected for funding.
• False certification in the application or other document.
• Failure to adequately manage, monitor, or direct the
grant funding activities of their Subrecipients.
Before taking action, Cal OES will provide the Subrecipient
reasonable notice of intent to impose corrective measures
and will make every effort to informally resolve the problem.
Closeout Cal OES will close-out Subrecipient awards when it
determines all applicable administrative actions and all
required work of the federal award have been completed.
Subawards will be closed after:
• Receiving any applicable Subrecipient Performance
Report indicating all approved work has been
completed, and all funds have been distributed;
• All funds have been requested and reimbursed, or
disencumbered;
29
Section 6 — Post Award Requirements 1 2023
Closeout Cont. • Completing a review to confirm the accuracy of
reported information;
• Reconciling actual costs to subawards, modifications and
payments; and
• Verifying the Subrecipient has submitted a final BSIR
showing all grant funds have been expended.
Records The records retention period is three years from the date of
Retention the Cal OES Grant Closeout Letter, or until any pending
litigation, claim, or audit started before the expiration of the
three-year retention period has been resolved and final
action is taken. The Cal OES Grant Closeout Letter will notify
the Subrecipient of the start of the records retention period
for all programmatic and financial grant-related records.
Documents related to equipment purchased must be
retained for three years after it has been disposed, per
2 CFR 200.313.
For indirect cost rate proposals, cost allocation plans, or
other rate computation records, the start of the record
retention period is dependent on whether the proposal,
plan, or other computation is required to be submitted to the
federal government (or to the pass-through entity) for
negotiation purposes. See 2 C.F.R. § 200.334(f).
In order for any cost to be allowable, it must be adequately
documented per 2 C.F.R. § 200.403(_g).
If the State Administrative Agency award remains open after
the Subrecipient's submission of the final BSIR, Cal OES will
complete any additional BSIR reporting required under the
award on behalf of the Subrecipient.
Closed grants may still be monitored and audited. Failure to
maintain all grant records for the required retention period could
result in a reduction of grant funds, and an invoice to return costs
associated with the unsupported activities.
If documents are retained longer than the required retention
period, FEMA, the DHS Office of Inspector General, Government
Accountability Office, and pass-through entity have the right to
access these records as well. See Title 2 C.F.R � 200.334 and
200.337.
30
Attachment A - FY 2023 EMPG Allocations 1 2023
Operational Area Total Award Operational Area Total Award
ALAMEDA 451 ,950 PLACER 205,951
ALPINE 125,238 PLUMAS 128,749
AMADOR 132,975 RIVERSIDE 607,026
BUTTE 164,901 SACRAMENTO 437,035
CALAVERAS 133,916 SAN BENITO 137,959
COLUSA 129,316 SAN BERNARDINO 557,970
CONTRA COSTA 353,899 SAN DIEGO 775,605
DEL NORTE 130,387 SAN FRANCISCO 291 ,793
EL DORADO 162,695 SAN JOAQUIN 280,224
FRESNO 325,146 SAN LUIS OBISPO 180,559
GLENN 130,690 SAN MATEO 272,379
HUMBOLDT 151 ,752 SANTA BARBARA 213,105
IMPERIAL 160,491 SANTA CLARA 500,004
INYO 128,756 SANTA CRUZ 177,757
KERN 305,065 SHASTA 160,730
KINGS 155,088 SIERRA 125,639
LAKE 138,341 SISKIYOU 133,674
LASSEN 130,991 SOLANO 213,516
LOS ANGELES 2,076,678 SONOMA 220,474
MADERA 156,151 STANISLAUS 233,748
MARIN 175,890 SUTTER 144,622
MARIPOSA 128,374 TEHAMA 137,875
MENDOCINO 142,812 TRINITY 128,171
MERCED 181 ,275 TULARE 219,012
MODOC 126,719 TUOLUMNE 135,943
MONO 127,648 VENTURA 289,991
MONTEREY 210,839 YOLO 168,772
NAPA 151 ,952 YUBA 141 ,283
NEVADA 145,037 TRIBAL NATIONS 196,804
ORANGE 750,854
Total 15,202,196
Attachment B - FY 2023 EMPG Timeline
DHS Announcement of FY 2023 EMPG NOFO February 27, 2023
Cal OES Application due to DHS May 18, 2023
Subrecipient period of performance begins July 1, 2023
DHS/FEMA Award to California September, 2023
Integrated Preparedness Plan (IPP) due September 30, 2023
Notification of Subrecipient Award October, 2023
Subrecipient Workshops October 2023
FY 2023 California Supplement release October, 2023
Submission of the FY 2023 EMPG Performance October 14, 2023
Report for the period of 7/1/2023 - 9/30/2023
Subrecipient Final Applications due to Cal OES December 29, 2023
Submission of the FY 2023 EMPG Performance January 14, 2024
Report for the period of 7/1/2023 - 12/31/2023
Submission of the FY 2023 EMPG Performance April 14, 2024
Report for the period of 7/1/2023 - 3/31/2024
Submission of the FY 2023 EMPG Performance July 14, 2024
Report for the period of 7/1/2023 - 6/30/2024
Submission of the FY 2023 EMPG Performance October 14, 2024
Report for the period of 7/1/2023 - 9/30/2024
All FY 2023 EMPG EHP-related documents must December 31 , 2024
be received by Program Representative
Submission of the FY 2023 EMPG Performance January 14, 2025
Report for the period of 7/1/2023 - 12/31/2024
Submission of the FY 2023 EMPG Performance April 14, 2025
Report for the period of 7/1/2023 - 3/31/2025
Subrecipient period of performance ends June 30, 2025
Submission of the FY 2023 EMPG Performance July 14, 2025
Report for the period of 7/1/2023 - 6/30/2025
Final Request for Reimbursement due Within 20 calendar days of
the subaward expiration date
Cal OES's period of performance ends September 30, 2025
Attachment C - FY 2023 EMPG Program Checklist 2023
Subrecipient: FIPS#:
Program Representative:
Financial Management Forms Workbook:
Grant Subaward Face Sheet
Authorized Agent and Contact Tab
Project Ledger Tab
Planning Tab
Organization Tab
Equipment Tab
Training Tab
Exercise Tab
Management and Administration Tab
Indirect Cost Tab
Consultant-Contractor Tab
Personnel Tab
Match Tab
Indirect Cost Rate Summary (If Applicable)
Authorized Agent Sheet
Required Documents:
Counter-signed Award Letter
EHP Screening Form (If Applicable)
FFATA Financial Disclosure
Certification Regarding Lobbying
Governing Body Resolution
Subrecipient Grants Management Assessment form
2023 EMPG Standard Assurances
Indirect Cost Rate Agreement (If Applicable)
DocuSign Envelope ID: F1247899-9094-4626-8469-8006F8095E25
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
(Cal OES Use Only)
Cal OES# FIPS# 019.00000 1 VS# Subaward# 2023.0006
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Governors Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following:
1. Subrecipient County of Fresno la.UEI: GLP5PZLWSZEI
2. Implementing Agency: Fresno County Office of Emergency Services 2a.UEI: GLP5PZLWSZEI
3. Implementing Agency Address: 1221 Fulton Street Fresno 93721-1915
(Street) (City) (Zlp+4)
4. Location of Project Fresno Fresno 93721-1915
(City) (County) (Zip+4)
S. Disaster/Program Title: Emergency Management Performance Grant 6. Performance/ July 1,2023 to June 30,2025
Budget Period: (Start Date) (End Date)
7. Indirect Cost Rate: 10%de Minim us Federally Approved ICR(if applicable): N/A %
Item Grant Fund A.State B.Federal C.Total D.Cash Match E.In-Kind Match F.Total Match G.Total Cost
Number Year Source
8. 2023 EMPG $325,146 $325,146 $325,146 $325,146 $650,292
9.
10.
ll.
12.
Total Project Coat $325,146 $325,146 $325,146 $325,146 $650,292
13.Certification-This Grant Subaward consists of this title page,the application for the grant,which is attached and made a part hereof,the
Assurances/Certifications,and any attached Special Conditions.I hereby certify I am vested with the authority to enter into this Grant Subaward,and have the
approval of the City/County Financial Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that
all funds received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Subaward.The Subrecipient accepts this Grant
Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws,audit
requirements,federal program guidelines,and Cal OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be
contingent on the enactment of the State Budget.
14.CA Public Records Act-Grant applications are subject to the California Public Records Act,Government Code section 7920 et seq.Do not put any personally
identifiable information or private information on this application.If you believe that any of the information you are putting on this application is exempt from the
Public Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the
information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15.Official Authorized to Sign for Subrecipient
Name: Nathan Magsig Title: Chairman of the Board of Supervisors of the County of Fresno
Payment Mailing Address: 1.0.Box 11867 City: Fresno / Zip Code+4. 93775-1867
Signature: ,^ Date: 3-5 d2Lk:,q `
16.Federal Employer ID Number: 94-60000512
s_Fl> FOR Cal OES USE ONLY � $.
hereby certiNIGPDn my personal knowledge that budgeted funds are available for the period and pu ses of this expenditure stated above.
/`'lam A'%X_k _t, 4/11/2024 �6 SW�SD� 4/11/2024
( (Dat.1 ( (Datel
ENY: 2023-24 Chapter: 12 SL: 14853
Item: 0690-101-0890 Pgm: 0385 DS
FAIN#: EMF-2023-EP-00006 10/01/22 — 09/30/25
Fund: Federal Trust AL#: 97.042
Program: Emergency Management Performance Grant
Match Req.: 50% of TPC
Project No.: OES23EMPG000012 Amount: $325,146
SC: 2023-14853
FY 2023 EMPG FMFW(Macro)v.23 1 of 15 Grant Subaward Face Sheet Cal OES 2-101 (Revised 05/2023)
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
AUTHORIZED AGENT AND CONTACT INFORMATION
County of Fresno Request Type Initial Application
019-00000
2023-0006 Cal OES Approval TM 11/14/23
Salutation Authorizzed Agent Title Address Phone Email
Mr. David Luchini Director,Department of Public P.O.Box 1]867 Fresno 93755-1867 559-600-3200 dluchini@fresnocountyca.gov
Health
Mr. Nathan Magsig Chairman,Board of Supervisors P.O.Box 1]867 Fresno 93755-1867 559-600-4000 District]@fresnocountyca.aov
Mr. Joe Prado Assistant Director,Department P.O.Box 11867 Fresno 93755-1867 559-600-3200 jprado@fresnocountyca.gov
of Public Health
Mr. Daniel Lynch Division Manager,Emergency P.O.Box 1]867 Fresno 93755-1867 1 559-600-4065 dlynch@fresnocountvca.aov
Services
NOTE: Authorized Agents must be designated,by name or title,in the Governing Body Resolution. Modifications will require additional documentation.
Salutation Point of Contact(POC) Title Address Zip Phone =400F Email
Name
Or-
Mr. David Luchini Director,Department of Public P.O.Box 1]867 CA 93755-1867 559-600-4065 dluchini@fresnocountyca.aov
Health
Mr. Sarah Villa Staff Analyst P.O.Box 1]867 CA 93755-1867 savilla@fresnocountyca.gov
Mrs. Terri Mejorado Emergency Manager P.O.Box 1]867 CA 93755-1867 559-600-4065 tmeiorado@fresnocountyca.aov
Mr. Daniel Lynch Division Manager,Emergency P.O.Box 11867 CA 93755-1867 559-600-4065 dlvnch@fresnocountyca.gov
Services
FY 2023 EMPG FMFW(Macro)v.23 2 of 15 AA Info
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PROJECT LEDGER
County of Fresno Request Type Initial Application
019-00000
2023-0006 Award Total M&A %To}al M&A Exp ppp Start Date July 1,2023
Exnendad of TM Exn
$325,146 POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Total Previously Expenditures
State Direct/ Project Solution Solution Area Core Capability Deployable/ Amount Total Remaining Percent
Goals Subaward PfOj DescrlpHon Area Sub-Category Capabilities But
Shareable Budgeted Approved This Request Approved To Dote Balance Expended
Coil Amount (w/Melchl
5325,146 5325,146
Emergency Management staff will be responsible for
all aspects of the day to day operations of the
Operational Area's emergency management program.
Fresno County Staff will carry out functions such as maintaining the Operational
Goal#6 Direct A Emergency EOC and other response resources,participating in Organization Staffing Sustain Both 235,000 235,000
Management Staff scheduled meetings and exercises with other local Coordination
partner agencies,facilitating emergency
management training,updating and development of
°Inns and remnnrdinn t°emernennv events_
Information Management System IWebEOCi to enable
more effective sharing of information both day to day
Crisis Information and during emergencies.Funding will be used to pay Maintenance Intelligence and
Goal#6 Direct B Management System- annual support fees. &Sustainment User fees Information Sustain N/A 20,191 20,191
WebEOC AEL#:04AP-05-CDSS Sharing
AEL Title:Systems and Tools,ICS
In uec COS Ts associalea Winn a minis ra on an
Goal#6 Direct C Fresno County OES facilities.The indirect costs will cover building lease, Indirect Costs Facilities& Operational Sustain N/A 27,723 27,723
General Expenses miscellaneous office supplies,facility operations, Administration Coordination
,w ,a u iiHuuni"y
r plans.Fresno County wil be hiring a consultant to
update the current Fresno County EOP in order to Develop and
Goal#6 Direct D Fresno County maintain compliance with the Comprehensive planning Enhance Plans, planning Sustain N/A 42,232 42,232
Emergency Plans Preparedness Guide 101.Other plans include the PIC, Protocols,Programs,
Mass care and Shelter Plan,Fresno County Recovery and Systems
Plan and the Multijurisdictional Local Hazard Mitigation
FY 2023 EMPG FMFW(Macro)v.23 3 of 15 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PLANNING
County of Fresno Request Type InitialApplicafion
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Direct/ Planning Ex Noncompetitive Previously Final Hold Approval Budgeted Amount Total Remaining
Project Subaward Activity Product Procurement Trigger Date Cost Approved This Request Approved Balance
over 250k Amount
$42,232 $42,232
Consultant will be
Updated Fresno County
updating/creating 4
Emergency Operation
plans including the
Plan and Creation of The
Fresno County EOP, Develop and Enhance Plans, Consultant/Contractor
D Direct The PIO plan,Mass Protocols,Programs,and Systems Fee PIO plan,Mass care and No N/A 22,232 22,232
care and Shelter Plan Shelter Plan and the
a Fresno County Recovery
and the Fresno County
Plan.
Recovery Plan.
Consultant will update Updated Local
D Direct the Fresno County Develop and Enhance Plans, Consultant/Contractor Multihunsdictional Hazard No N/A 20,000 20,000
Local Multijurisdictional Protocols,Programs,and Systems Fee Mitigation Plan for Fresno
Hazard Mitigation Plan County
FY 2023 EMPG FMFW(Macro)v.23 4 of 15 Planning
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
ORGANIZATION
County of Fresno Request Type Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Direct/ Solution Area Expenditure Budgeted Previously Amount Total Remaining
Project Subaward Organization Sub-Category Category Detail Cost Approved This Request Approved Balance
Amount
$235,000 $235,000
A Direct Fresno County Office of Staffing Staff Salaries Staffing 235,000 235,000
Emeraencv Services
FY 2023 EMPG FMFW(Macro)v.23 5 of 15 Organization
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EQUIPMENT
County of Fresno Ledger Type Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
%oi Fetleral Funtls NoncompetNive Previously
Equipment Description AEL Compliance
M Solution Area Invoice ID Tag ContliNon 8 Deployed Acquisition Hold Approval Budge Amount Total Remaining
Project AEL# Vendor Used In the Procurement Approved
(include Qty.) Titie Compliance Sub-Category Number Number purchase Disposition Location Date over
$2B.k Trigger Date Cost Amount This Request Approved Balance
N/A
FY 2023 EMPG FMFW(Macro)v.23 6 of 15 Equipment
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
TRAINING
County of Fresno LedgerType Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Noncompetitive Previously
Direct/ Course Solution Area Expenditure Feedback Training Total#of Identified Hold Approval Budgeted Amount Total Remaining
Protect Subaward Name Sub-Category Category Number Activity Trainees Host Procurement TriggerApproved
9 ry 9 ry h t) over 250k Date Cost Amount This Request Approved Balance
N/A
FY 2023 EMPG FMFW(Macro)v.23 7 of 15 Training
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EXERCISE
County of Fresno Ledger Type Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Direct/ Exercise Solution Area Expenditure Exercise Identified Date of Date AAR/IP Noncompetitive Hold Approval Budgeted Previously Amount Total Remaining
Project Approved
Subaward Title Sub-Category Category Type Host Exercise HSEEP over S250k E-mailed to Procurement Trigger Date Cost Amount This Request Approved Balance
N/A
FY 2023 EMPG FMFW(Macro)v.23 8 of 15 Exercise
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
M&A
County of Fresno Request Type Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Solution Area Expenditure Budgeted Previously Amount Total Remaining
Project Activity Sub-Category Category Detail Cost Approved This Request Approved Balance
Amount
N/A
FY 2023 EMPG FMFW(Macro)v.23 9 of 15 M&A
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
MATCH
County of Fresno Request Type Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Total Previously
Direct/ Solution Solution Area Type of Current Total Match Remaining Percentage
Project Su rect Project Title Match Description Area Sub-Category Match Budgeted Expended Match Expended Balance Expended
Match Match
$325,146 $325,146
A Direct Fresno County Emergency Project A is 100%cash match from County/Local funds-for staff Organization Staffing Cash Match 235,000 235,000
Manaaement Staff salaries and henefits.
B Direct Crisis Information Management Project C is 50%cash match from County/Local funds-for WebEOC Maintenance& User fees Cash Match 20,191 20,191
System-WehFO[' ,ser fees_ Susfainment
C Direct Fresno County OES General Project D is 100%cash match from County/Local funds-for staff Organization Staffing Cash Match 27,723 27,723
Fxoenses salaries and henefits_
D Direct Fresno County Emergency Plans Project D is 100%cash match from County/Local funds for staff Organization Staffing Cash Match 42,232 42,232
salaries and henefts.
FY 2023 EMPG FMFW(Macro)v.23 10 of 15 Match
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
CONSULTANT/CONTRACTOR
County of Fresno Ledger Type Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Consulting Firm/ Project/ Solution Solution Area Expenditure Noncompetitive Hold Approval Period of Fee for Total Cost Charged
Project Consultant Name Description of Services Deliverable Area Sub-Category Category Procurement Trigger Date Expenditure Deliverable to Grant
over S250k
Crisis Information Management System
(WebEOC)to enable more effective Emergency Maintenance& Consultant/
B Web EOC sharing of information both day to day Management Software Sustainment User fees Contractor Fee No N/A
and during emergencies.Funding
used for annual support fees
Consultant will be updating/creating 4
Develop/Enhance
plans including the Fresno County
Platinum Professional update and creation of 4 Plans,Protocols, Consultant/
D Planning EOP,The PIO plan,Mass care and plans Planning Programs,and Contractor Fee No N/A
Shelter Plan and the Fresno County
Recovery Plan. Systems
Develop
Consultant will updafethe Fresno Enhance
D Witt O'Brien County Local Multijurisdictional Hazard update of the Local Planning Plans,Protocols, Consultant/ No N/A
Mitigation Plan Hazrd Mitigation plan Programs,and Contractor Fee
c.2ro
FY 2023 EMPG FMFW(Macro)v.23 11 of 15 Consultant-Contractor
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PERSONNEL pw
County of Fresno Ledger Type Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Project/ Solution Solution Area Dates of Payroll Total Salary&BenefitsTotal Project Total Cost Charged
Project Employee Name Deliverable Area Sub-Category Period Charged for this Hours to Grant
Reportina Period
A Jason Passmore Emergency Management Specialist I Organization Staffing
A Terri Mejorado Emergency Manager Organization Staffing
A David Davis Emergency Management Specialist II Organization Staffing
FY 2023 EMPG FMFW(Macro)v.23 12 of 15 Personnel
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
INDIRECT COSTS
County of Fresno Ledger Type Initial Application
019-00000
2023-0006 POP Start Date July 1,2023
POP End Date June 30,2025
Cal OES Approval TM 11/14/23
Solution Area Budgeted Previously Amount Total Remaining
Project Activity ICR Base Rate Approved
Sub-Category Cost This Request Approved Balance
Amount
$27,723 $27,723
C Fresno County OES General Expenses Facilities&Administration 10%de Minimis 10.00% 27,723 27,723
FY 2023 EMPG FMFW(Macro)v.23 13 of 15 Indirect Costs
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
INDIRECT COSTS-SUMMARY RECAP OF COSTS CLAIMED
County of Fresno Ledger Type Initial Application
019-00000
2023-0006 Cal OES Approval TM 11/14/23
FUNDING SOURCE ICR PERIOD(Mo/Yr through Mo/Yr( INDIRECT COST RATE FOR PERIOD ICR BASE
EMPG 7/2023-6/2025 10.00% 10%de Minimis
DIRECT COSTS TOTAL COSTS LESS DISTORTING COSTS COSTS APPLICABLE TO ICR
Planning $42,232 $42,232
Organization $235,000 $235,000
Training
Exercise
M&A
SUBTOTAL ELIGIBLE DIRECT COSTS $277,232 $277,232
SUBAWARDS TOTAL COSTS LESS EXCLUDED SUBAWARD COSTS COSTS APPLICABLE TO ICR
SUBTOTAL ELIGIBLE SUBAWARD COSTS
TOTAL DIRECT COSTS $277,232
TOTAL ALLOWABLE INDIRECT COSTS $27,723
TOTAL BUDGETED INDIRECT COSTS $27,723
FY 2023 EMPG FMFW(Macro)v.23 14 of 15 ICR
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES)
AUTHORIZED AGENT
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno ALN: EMPG 97.042
019-00000
2023-0006
Supporting Information for Application, Modification, or Request for Federal Funds
This claim is for costs incurred within the grant performance period.
This request is for Won: Initial Application July 1, 2023 through June 30, 2025
Beginning Performance Period Date Ending Performance Period Date
Request# Amount This Request
Under Penalty of Perjury, I certify that:
I am the duly authorized officer of the claimant herein. This claim is true,correct,and all expenditures were made in accordance with applicable laws,rules,regulations,and grant
conditions and assurances.
Statement of Certification - Authorized Agent
By signing this report,I certify,to the best of my knowledge and belief,that the report is true,complete,and accurate,and that the expenditures,disbursements,and cash receipts
are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false,fictitious,or fraudulent information,or the omission of any
material fact,may subject me to criminal,civil or administrative penalties for fraud,false statements,false claims or otherwise. (U.S.Code Title 18,Section 1001 and Title 31,Sections
3729-3730 and 3801-3812).
Nathan Magsig P.O. Box 11867
Printed Name of Authorized Agent Payment Address
Chairman of the Board of Supervisors of the County of Fresno Fresno, CA 93775-1867
Title of Authorized Agent city,ZIP
Signature of Authorized Agent Date
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of Cplifornia
FY 2023 HSGP FMFW(Macro)v.23 By— � Deputy 15 of 15 AA Approval
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006,
as amended by Section 6202(a) of the Government Funding Transparency Act of 2008
(PL 1 10-252), which is outlined in the Federal Emergency Management Agency, Grant
Programs Directorate Information Bulletin No. 350.
As defined by the Office of Management Budget, the following are subject to FFATA
reporting requirements:
1 . All new federal awards of $30,000 or more, as of August 13, 2020.
NOTE: Cal OES reports on this requirement in the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS).
2. The Total Compensation and Names of the top five executive, if the
Subrecipient in the preceding year received:
a. 80 percent or more of its annual gross revenues in Federal Awards; and
b. $25,000,000 or more in annual gross revenues from Federal awards; and
c. The public does not have access to information about the compensation of
the senior executives of the entity.
Subrecipients are required to provide the Executive compensation information in
the below chart, if applicable.
Executive Name Title Annual Annual Dollar Total
Salary Value of Benefits Compensation
0
0
0
0
0
0 Not subject to the Executive Compensation requirement of the FFATA Financial
Disclosure.
Page 1 of 2 rev. August 2021
Cal (DES
0OVERNOR'S OFFICE
OF EMERGENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
County of Fresno
Subrecipient:
Signature of Authorized Agent: """
Printed Name of Authorized Agent: Nathan Magsig
Chairman of the Board of Supervisors of
Title: the County of Fresno Date: 3'
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County off Fresno,State of California
By_ Deputy
Page 2 of 2 rev. August 2021
Vial OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Acireements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-
LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
Page 1 of 2 Initials
Cali OES
OOVERNOR'"S OFFICE
OF EMERGENCY SERVICES
Certification Regarding Lobbying
The Subrecipient, as identified below, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In
addition, the Subrecipient understands and agrees that the provisions of 31
U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply
to this certification and disclosure, if any.
Subrecipient: County of Fresno
Signature of Authorized Agent. �1
Printed Name of Authorized Agent: Nathan Magsig
Chairman of the Board of
Title: Supervisors of the County of Fresno Date: . 3 —5 ^aoa
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
Bye` Deputy
Page 2 of 2 Initials y
Instruction Sheet
Governing Body Resolution, Meeting Minutes, & Addendum to GBR
Purpose The purpose of the Governing Body Resolution(GBR) is to appoint
individuals to act on behalf of the governing body and the OA.
Note: Self Certifications are not accepted as a valid Governing Body
Resolution. You cannot self certify that you are an authorized agent.
Another Board member will need to sign the lower portion of the GBR.
Required . Governing Body Resolution(GBR)
GBR-related . Meeting Minutes (associated with GBR)
Application . Addendum to the GBR
Documents
Authorized The Governing Body Resolution allows for the appointment of individuals
Agent(s) or positions. For each person or position appointed by the governing
body,you must submit the following information,with the resolution,
to Cal OES on the applicant's letterhead:
❑ Name ❑ Title
❑ Jurisdiction ❑ E-Mail Address
❑ Street Address (City ❑ Phone & Fax Numbers
&Zip Code)
Authorized . If the Governing Body Resolution identified Authorized Agents by
Agent Changes position and/or title, changes can be made by submitting new
Authorized Agent information to Cal OES, as indicated above.
• If the Governing Body Resolution identified Authorized Agents by
name, a new Resolution is needed when any changes are made. The
information list above must also be submitted with the new
Resolution.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient:County of Fresno I UEI #GLP5PZLWSZ FIPS#:1s-00000
Grant Disaster/Program Title:Emergency Management Performance Grant
Performance Period:07/01/23 to 06/30/25 1 Subaward Amount Requested:$ 325,146
Type of Non-Federal Entity ❑ State Govt 0 Local Govt ❑ JPA ❑ Non-Profit ❑ Tribe
Check Applicable Box
Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes,
regulations and grant terms and conditions posed by each subrecipient of pass-through funding. This
assessment is made in order to determine and provide an appropriate level of technical assistance,
training, and grant oversight to subrecipients for the award referenced above.
The following are questions related to your organization's experience in the management of federal grant
awards. This questionnaire must be completed and returned with your grant application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means the individual
who has responsibility for reviewing and determining expenditures to be charged to the grant award, and
organization refers to the subrecipient applying for the award, and/or the governmental implementing
agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have managing >5 years
grants?
2. How many years of experience does your current bookkeeper/accounting staff have >5 years
managing grants?
3. How many grants does your organization currently receive? 3-10 gran•
4. What is the approximate total dollar amount of all grants your organization receives? $39 Million
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes
activities/projects?
7. How often does your organization have a financial audit? Periodicall}
8. Has your organization received any audit findings in the last three years? Yes
9. Do you have a written plan to charge costs to grants? Yes
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Always
12. How many years do you maintain receipts, deposits, cancelled checks, invoices? >5 years
13. Do you have procedures to monitor grant funds passed through to other entities? Yes
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished above is
accurate, complete and current.
Signature: (Authorized Agent) Date: 3 -5_aoa
Print Name and Title: Phone Number: (559) 600-5000
Nathan Magsig,Chairman to the Board of Supervisors
Cal OES Staff Only:SUBAWARD # ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
Subrecipient Grants Mana County of Fresno,State of California
By Deputy
Cal OES
a*
t
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial, and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of the
project described in this application, within prescribed timelines.
The requirements outlined in these assurances apply to Applicant and any of its
subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F.R.). Updates are issued by the Office of Management and
Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
In the event Cal OES determines that changes are necessary to the subaward after a
subaward has been made, including changes to period of performance or terms and
conditions, Applicants will be notified of the changes in writing. Once notification has
been made, any subsequent request for funds will indicate Applicant acceptance of
the changes to the subaward.
State and federal grant award requirements are set forth below. The Applicant hereby
agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or
authorized body in support of this project. This written authorization must specify that
the Applicant and the city council, governing board, or authorized body agree:
Page 1 of 15 Initials
• Cal OES
OOYERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(a) To provide all matching funds required for the grant project and that any cash
match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city
council, governing board, or authorized body;
(d)The Applicant is authorized by the city council, governing board, or authorized
body to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share of
project cost, if any) to ensure proper planning, management and completion
of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized
to perform allowable activities approved under the award, within the period of
performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency or
requests or receives from an agency a commitment providing for the United States to
insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
Page 2 of 15 Initials o04"""
s Cal OES
aOYERNOWS OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501-1508
and §§ 7324-7328) which limit the political activities of employees whose principle
employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation or
policy without the express written approval from the California Governor's Office of
Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified
in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection
against waste, fraud, and abuse by debarring or suspending those persons deemed
irresponsible in their dealings with the federal government. The Applicant certifies that
it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted
of or had a civil judgment rendered against them for commission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
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GOVERNOR'S OFFICE
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(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (4)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification,
he or she shall attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non-
discrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C.
§ 2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance take
reasonable steps to provide meaningful access to persons with limited English
proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101 et seq.), which
prohibits discrimination on the basis of disability and requires buildings and
structures be accessible to those with disabilities and access and functional
needs,
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by
the Department of Housing and Urban Development at 24 C.F.R. Part 100. The
prohibition on disability discrimination includes the requirement that new
multifamily housing with four or more dwelling units—i.e., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground-floor units in buildings without elevators)—
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be designed and constructed with certain accessible features
(See 24 C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based
on domestic partnerships and those in same sex marriages;
(k) Department of Homeland Security (DHS) policy to ensure the equal
treatment of faith-based organizations, under which the Applicant must
comply with equal treatment policies and requirements contained in 6 C.F.R.
Part 19;
(1) The Applicant will comply with California's Fair Employment and Housing Act
(FEHA) (California Government Code §§12940-12957), as applicable. FEHA
prohibits harassment and discrimination in employment because of ancestry,
familial status, race, color, religious creed (including religious dress and
grooming practices), sex (which includes pregnancy, childbirth, breastfeeding
and medical conditions related to pregnancy, childbirth or breastfeeding),
gender, gender identity, gender expression, sexual orientation, marital status,
national origin, ancestry, mental and physical disability, genetic information,
medical condition, age, pregnancy, denial of medical and family care leave,
or pregnancy disability leave, military and veteran status, and/or retaliation for
protesting illegal discrimination related to one of these categories, or for
reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this
application.
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the
Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
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GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
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7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code
§§ 21000-21 177), to include coordination with the city or county planning
agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3,
§§ 15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the
United States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions
from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order
11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 1 1738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials, or
services and each federal agency empowered to extend federal assistance by
way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the
Clean Air Act and the Federal Water Pollution Control Act Executive Order
11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L.93-523);
(j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§1451 et seq.);
(1) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et
seq.); and
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GOVERNOR'S OFFICE
*0_41 OF EMERGENCY SERVICES
Standard Assurances
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(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be: (1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; (2) subject to a cease-and-
desist order pursuant to section 13301 of the California Water Code for violation of
waste discharge requirements or discharge prohibitions; or (3) determined to be in
violation of federal law relating to air or water pollution.
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will perform the required financial and compliance audits in accordance
with the Single Audit Act Amendments of 1996 and 2 C.F.R., Part 200, Subpart F Audit
Requirements.
9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations
conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the
awarding agency, the Comptroller General of the United States and, if appropriate,
the state, through any authorized representative, access to and the right to examine
all records, books, papers, or documents related to the award. The Applicant will
require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733
which provides that Applicant shall not submit a false claim for payment,
reimbursement, or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited
to (a) the reporting of subawards obligating $30,000 or more in federal funds,
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and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R.
Part 170, Appendix A. The Applicant also agrees to comply with the requirements set
forth in the government-wide financial assistance award term regarding the System
for Award Management and Universal Identifier Requirements located at 2 C.F.R.
Part 25, Appendix A.
13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections
at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the
Applicant or its subrecipients from: (1) engaging in trafficking in persons during the
period of time that the award is in effect; (2) procuring a commercial sex act during
the period of time that the award is in effect; or (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply
to employees of institutes of higher learning (IHE), hospitals and other non-
profit organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation laws
set forth in California tabor Code §§ 3700 et seq.
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For Cal OES Federal Non-Disaster Grant Programs
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally-assisted programs. These
requirements apply to all interests in real property acquired for project purposes
regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award
subrecipients in a special flood hazard area to participate in the program and
to purchase flood insurance if the total cost of insurable construction and
acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the
National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et
seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead-based paint in construction
or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title
or other interest in the site and facilities without permission and instructions from
the awarding agency. Will record the federal awarding agency directives and
will include a covenant in the title of real property acquired in whole or in part
with federal assistance funds to assure nondiscrimination during the useful life of
the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications;and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and such
other information as may be required by the assistance awarding agency or
State.
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Cal OES
OFFICE
OF EMERGENCY
OF ENERGENiENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text-based communication. Drivers
are also prohibited from the use of a wireless telephone without hands-free listening
and talking, unless to make an emergency call to 911, law enforcement, or similar
services.
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying
for funding under this program, or provided in the course of an entity's grant
management activities that are under federal control, is subject to the Freedom of
Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act,
California Government Code §7920.000 et seq. The Applicant should consider these
laws and consult its own State and local laws and regulations regarding the release
of information when reporting sensitive matters in the grant application, needs
assessment, and strategic planning process.
EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM (EMPG)-
PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents describing
projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
The Applicant must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information
that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is
required to have a publicly-available privacy policy that describes standards on the
usage and maintenance of PH they collect. The Applicant may refer to the DHS
Privacy Impact Assessments: Privacy Guidance and Privacy template as a useful
resource.
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24. Copyright
The Applicant must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and
an acknowledgement of United States Government sponsorship (including the award
number) to any work first produced under federal financial assistance awards.
26. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or for
other reasons. However, these prohibitions would not preclude the Applicant from
shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms
and conditions.
26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers: (air
carriers holding certificates under 49 U.S.C. § 41 102) for international air
transportation of people and property to the extent that such service is available, in
accordance with the International Air Transportation Fair Competitive Practices Act
of 1974 (49 U.S.C. § 401 18) and the interpretative guidelines issued by the Comptroller
General of the United States in the March 31, 1981, amendment to Comptroller
General Decision 13-138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the
Applicant must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, as
amended, 15 U.S.C. § 2225a.
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30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs
that prohibit supplanting by law, the Applicant must ensure that federal funds do not
replace (supplant) funds that have been budgeted for the same purpose through
non- federal sources.
31. Patents and Intellectual Property Rights
Unless otherwise provided by law, the Applicant is subject to the Bayh-Dole Act, Pub.
L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. The Applicant is
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financial assistance
awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401 .14.
32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities, the
Applicant must comply with the SAFECOM Guidance for Emergency Communication
Grants, including provisions on technical standards that ensure and enhance
interoperable communications.
33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that
prohibit transactions with, and the provisions of resources and support to, individuals
and organizations associated with terrorism. The Applicant is legally responsible for
ensuring compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the Applicant's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000 for
any period of time during the period of performance of this federal financial
assistance award, the Applicant must comply with the requirements set forth in the
government-wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the award terms and conditions.
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35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism
Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain permission from their DHS Financial Assistance Office, prior
to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS
agency officials, including use of the United States Coast Guard seal, logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
37. Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general requirements
imposed upon the Applicant and flow down to any of its subrecipients as a matter of
law, regulation, or executive order. If the requirement does not apply to Indian tribes
or there is a federal law or regulation exempting its application to Indian tribes, then
the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and
Conditions does not change or alter its inapplicability to an Indian tribe. The
execution of grant documents is not intended to change, alter, amend, or impose
additional liability or responsibility upon the Tribe where it does not already exist.
38. Required Use of American Iron, Steel, Manufactured Products, and Construction
Materials
The Applicant must comply with the "Build America, Buy America" Act (BABAA),
enacted as part of the Infrastructure Investment and Jobs Act and Executive Order
14005. Applicants receiving a federal award subject to BABAA requirements may not
use federal financial assistance funds for infrastructure projects unless:
(a) All iron and steel used in the project are produced in the United States -this
means all manufacturing processes, from the initial melting stage through the
application of coatings, occurred in the United States;
(b) All manufactured products used in the project are produced in the United
States - this means the manufactured product was manufactured in the
United States; and the cost of the components of the manufactured product
that are mined, produced, or manufactured in the United States is greater
than 55 percent of the total cost of all components of the manufactured
product, unless another standard for determining the minimum amount of
domestic content of the manufactured product has been established under
applicable law or regulation; and
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(c) All construction materials are manufactured in the United States - this means
that all manufacturing processes for the construction material occurred in the
United States.
The "Buy America" preference only applies to articles, materials, and supplies that
are consumed in, incorporated into, or affixed to an infrastructure project. It does not
apply to tools, equipment, and supplies, such as temporary scaffolding, brought to
the construction site and removed at or before the completion of the infrastructure
project. Nor does a "Buy America" preference apply to equipment and furnishings,
such as movable chairs, desks, and portable computer equipment, that are used at
or within the finished infrastructure project but are not an integral part of the structure
or permanently affixed to the infrastructure project.
Per section 70914(c) of BABAA, FEMA may waive the application of a "Buy America"
preference under an infrastructure program in certain cases.
39. Advancing Effective, Accountable Policing and Criminal Justice Practice to Enhance
Public Trust and Public Safety
The Applicant must comply with the requirements of section 12(c) of Executive Order
14074. The Applicant is also encouraged to adopt and enforce policies consistent with
Executive Order 14074 to support safe and effective policing.
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Standard Assurances
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IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts, etc.
Applicant recognizes and agrees that state financial assistance will be extended based
on the representations made in these assurances. These assurances are binding on
Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.
Failure to comply with any of the above assurances may result in suspension, termination,
or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the
Applicant and available for Cal OES or public scrutiny upon request. Failure to comply
with these requirements may result in suspension of payments under the grant or
termination of the grant or both and the Applicant may be ineligible for award of any
future grants if Cal OES determines that the Applicant: (1) has made false certification,
or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. Applicants are bound by DHS Security Standard
Terms and Conditions 2023, Version 2, hereby incorporated by reference, which can be
found at: hffps://www.dhs.gov/publication/fy 15-dhs- standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and
on behalf of the Applicant.
Applicant: County of Fresno
Signature of Authorized Agent:
Printed Name of Authorized Agent: Nathan Magsig
Title: Chairman of the Board of Supervisors of the County of Fresno Date: —,,20-
AT7EST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State o California
By- Deputy
Page 15 of 15 Initials
Application/Agreement Between the County of Fresno and California
Governor's Office of Emergency Services (CAL OES)
Name: FY 2023 Cal OES Emergency Management Performance
Grant Application/Agreement
Fund/Subclass: 0001/10000
Organization #: 56204606
Revenue Account #: 4380
Governing Body Resolution for EMPG FY23
BE IT RESOL VED BY THE Board of Supervisors
(Governing Body)
OF THE County of Fresno THAT
(Name of Applicant)
Chairman,Board of Supervisors , OR
(Name or Title of Authorized Agent)
Director, Department of Public Health , OR
(Name or Title of Authorized Agent)
Assistant Director, Department of Public Health , OR
(Name or Title of Authorized Agent)
Division Manager, Emergency Services
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and subawarded through the State of California.
Passed and approved this 5th day of March , 20 24
Certification
I, Ernest Buddy Mendes , duly appointed and
(Name)
Vice-Chairman of the County of Fresno
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the Board of Supervisors of the County of Fresno on the
(Governing Body) (Name of Applicant)
5th day of March , 2024
Vice-Chairman
O+icial position)
ATTEST:BERNICE E.SEIDEL
Clerk of the Board of Supervisors (signature)
all-
County of Fresno,State of California &O I_I ZOZ
By_ Deputy (Date)