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HomeMy WebLinkAboutSTATE CalOES-FY 2023 Homeland Security Grant Program_A-24-106.pdf Cov��� Count of Fresno Hall of Records.Room 301 Y 2281 Tulare Street Fresno,California Board of Supervisors 93721-2198 O� i850 Telephone:(559)600-3529 FRE`' Minute Order Toll Free: 1-800-742-1011 www.co.fresno.ca.us March 5, 2024 Present: 5- Supervisor Steve Brandau,Chairman Nathan Magsig,Vice Chairman Buddy Mendes, Supervisor Brian Pacheco,and Supervisor Sal Quintero Agenda No. 41. Public Health File ID:23-1384 Re: Approve and authorize the Chairman to execute a retroactive grant Application/Revenue Agreement, including Assurances,Certifications and Authorized Agent Form,with the State of California, Governor's Office of Emergency Services for the FY 2023 Homeland Security Grant Program,for the period of September 1,2023 through May 31,2026($1,039,636); retroactively approve and authorize the Director of Public Health's previous execution and submission of the grant award letter for the FY 2023 Homeland Security Grant Program;and approve and authorize the Vice-Chairman to execute the Governing Body Resolution APPROVED AS RECOMMENDED Ayes: 5- Brandau, Magsig, Mendes, Pacheco,and Quintero Agreement No.24-106 County of Fresno Page 42 co Board Agenda Item 41 O �ss6 O � FRESH DATE: March 5, 2024 TO: Board of Supervisors SUBMITTED BY: David Luchini, RN, PHN, Director, Department of Public Health SUBJECT: Retroactive Agreement with Cal OES RECOMMENDED ACTION(S): 1. Approve and authorize the Chairman to execute a retroactive grant Application/Revenue Agreement, including Assurances, Certifications and Authorized Agent Form,with the State of California, Governor's Office of Emergency Services for the FY 2023 Homeland Security Grant Program,for the period of September 1, 2023 through May 31, 2026 ($1,039,636); 2. Retroactively approve and authorize the Director of Public Health's previous execution and submission of the grant award letter for the FY 2023 Homeland Security Grant Program; and 3. Approve and authorize the Vice-Chairman to execute the Governing Body Resolution. There is no additional increase in Net County Costs associated with the recommended actions, which will allow for the submission and execution of the non-competitive retroactive grant application/revenue agreement with the California Governor's Office of Emergency Services (Cal OES)for the FY 2023 Homeland Security Grant Program (HSGP). The County has received funding from Cal OES for the Homeland Security Program since 1999.The recommended agreement provides pass-through Federal grant funds to enhance terrorism and disaster response capabilities in Fresno County. The second recommended action is required as release of funding was dependent on Cal OES' receipt of the signed award letter within twenty days. The award letter was received from Cal OES on November 2, 2023, was signed and submitted to Cal OES on November 14, 2023, contingent upon the Board's approval. The third recommended action is required to ensure the Chairman does not self-certify Cal OES' required forms. This item is countywide. ALTERNATIVE ACTION(s): Should your Board not approve the recommended actions, the Department would not be able to provide pass-through funding to local agencies, which would result in a decreased level of local terrorism preparedness and response in our County. RETROACTIVE AGREEMENT: The recommended agreement was finalized with Cal OES on January 8, 2024. This item is retroactive to September 1, 2023 and is being brought before your Board within agenda item processing deadlines. FISCAL IMPACT: There is no increase in Net County Cost associated with the recommended actions. The recommended County of Fresno Page 1 File Number.23-1384 File Number.23-1384 revenue agreement of$1,039,636 represents a $1 decrease over the prior year, is non-competitive, and does not require matching funds. The County's Office of Emergency Services (County OES)administers the HSGP wherein Federal funds pass-through the County to multiple jurisdictions on a reimbursement basis.The Department of Homeland Security(DHS)/Federal Emergency Management Agency (FEMA) requires at least 35% of grant funding ($363,872) be utilized for Law Enforcement Terrorism Prevention Activities (LETPA). The recommended revenue agreement includes funding for partial recovery of grant administrative direct costs at 5% ($51,981)and associated indirect costs at 10% of those costs ($5,198). The Department's currently approved indirect cost recovery rate is 18.314% ($9,519), so the remaining indirect costs of ($4,321)will be funded with Health Realignment. Sufficient appropriations and estimated revenues of$275,000 are included in the Department's Org 5620 FY 2023-24 Adopted Budget. The remaining balance $764,636 will be included in the Department's Org 5620 FY 2024-25 Requested Budget. DISCUSSION: The DHS Appropriations Act, 2018 and the DHS FY 2023 HSGP provides funding for terrorism prevention to states, territories, urban areas, and other local and tribal governments. The funding is used to prevent, protect against, mitigate, respond to, and recover from potential terrorism and other catastrophic events. DHS continues to encourage local jurisdictions to utilize HSGP funding to build, maintain, and enhance local capabilities, such as: • Cybersecurity; • Infrastructure Systems; • Access Control and Identity Verification; • Economic Recovery; and • Long-term Vulnerability Reduction. After assessing the National risk profile for FY 2023, DHS/FEMA has determined that the following priority areas should be addressed to enhance: cybersecurity; the protection of soft targets/crowded places; information and intelligence sharing and cooperation with federal agencies, including DHS; enhancing community preparedness and resilience; enhancing election security; and combating domestic violent extremism. The recommended grant agreement will be utilized for equipment, training, organization and planning in these areas. On top of these National Priorities, DHS/FEMA has also determined that 35% of grant funds must be used for LETPA. Funds from Emergency Services and Fire will be reallocated to LETPA to meet that requirement. HSGP funds are allocated to multiple jurisdictions within Fresno County by a mandated HSGP Approval Authority. The Approval Authority is comprised of stakeholders who represent their respective disciplines as follows: • Emergency Medical Services Director- Fresno County EMS; • County Fire Chief- Fresno County Fire Protection District; • Municipal Fire Chief-City of Clovis Fire Department; • Sheriff- Fresno County Sheriff-Coroner's Office; and • Municipal Chief of Police-City of Fresno Police Department. It should be noted the County has run a Homeland Security Program since 1999. This is the second year in a non-competitive grant funding cycle for the grant year 2022, which was approved by your Board on December 13, 2022. The County is also currently in the third year of a non-competitive grant funding cycle County of Fresno Page 2 File Number:23-1384 File Number:23-1384 for 2021, which was approved by your Board on December 14, 2021. Fresno County OES received notification about the possibility of funding from Cal OES late 2022 and was required to submit a proposed spending plan by January 31, 2023 to Cal OES, contingent upon your Board's approval. With your Board's approval, the recommended grant agreement is retroactively effective September 1, 2023 through May 31, 2026. The agreement may be suspended or terminated by Cal OES if the County fails to comply with the terms; however, it does not allow the County to terminate without cause. The terms also state the County shall be responsible for any liability arising out of the performance of this agreement. HR Risk has reviewed and noted that the Application-Agreement does not contain the County's standard indemnification or insurance language. Risk has deemed this to be acceptable since the County is a recipient of the grant funds and the language covers workers comp and each party retaining liability for the purposes of these grant funds. Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body. REFERENCE MATERIAL: BAI #59, December 13, 2022 ATTACHMENTS INCLUDED AND/OR ON FILE: On file with Clerk-Agreement with Cal OES On file with Clerk-Award Letter CAO ANALYST: Ronald Alexander County of Fresno Page 3 File Number.23-1384 GAVIN NEWSOM NANCY WARD GOVERNOR a1 0ES DIRECTOR 4 GOVERNOR'S OFFICE OF EMERGENCY SERVICES July 24, 2024 Nathan Maqsiq Chairman, Board of Supervisors Fresno County P.O. Box 1 1867 Fresno, CA 93775 SUBJECT: NOTIFICATION OF SUBRECIPIENT APPLICATION APPROVAL FY 2023 Homeland Security Grant Program (HSGP) Subaward #: 2023-0042, Cal OES ID: 019-00000 Dear Magsig: The California Governor's Office of Emergency Services (Cal OES) has approved your FY 2023 Homeland Security Grant Program (HSGP) application in the amount of $1,039,636. As of the date of this letter, you may request reimbursement of eligible grant expenditures using the Cal OES Financial Management Forms Workbook (FMFW) available at www.caloes.ca.gov. A copy of your approved subaward is enclosed for your records. Any activities requiring additional review (e.g., Environmental Planning and Historic Preservation, Allowability Requests, procurement of Aviation or Controlled Equipment, etc.) shall not incur costs until you receive written approval for those activities. This subaward is subject to all provisions of 2 CFR Part 200, Subpart F - Audit Requirements. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded to the State within 30 days upon receipt of an invoice from Cal OES. For additional information, please contact your Cal OES Program Representative. Homeland Security & Emergency Management Grants Processing Enclosure cc: Subrecipient file iEM 3650 SCHRIEVER AVENUE, MATHER, CA 95655 ._ cEM rA (916) 845-8510 TELEPHONE " www.CalOES.ca.gov CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUPPLEMENTAL GRANT SUBAWARD INFORMATION 1. Cal OES Contact Information Section: Governor's Office of Emergency Services Nancy Ward, Director 3650 Schriever Avenue Mather, CA 95655 2. Federal Awarding Agency Section: Federal Program Federal Awarding Federal Total Federal Total Local Fund / AL # Agency Award Date Award Assistance Amount Amount Homeland US Department of 09/01/2023 $202,198,718 $192,088,782 Security Grant Homeland Security Program/ 97.067 3. Project Description Section: • Project Acronym: Nonprofit Security Grant Program (HSGP) • Project Description: Support state and local efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. 4. Research & Development Section: • Is this Subaward a Research & Development grant? Yes ❑ No ❑x Supplemental Grant Subaward Information-Cal OES 2-101 a (9/2021) Revised 4/7/23 GAVIN NEWSOM NANCY WARD GOVERNOR DIRECTOR Cat QES GOVERNOR'S OFFICE OF EMERGENCY SERVICES October 18, 2023 David Luchini DELIVERED VIA E-MAIL: dluchini@fresnocountyca.gov Director, Public Health Fresno County Post Office Box 11867 Fresno, CA 93775 SUBJECT: NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROVAL Fiscal Year (FY) 2023 Homeland Security Grant Program (HSGP) Subaward #2023-0042, Cal OES ID#019-00000 Subaward Period of Performance: 09/01/2023-05/31/2026 Dear Director Luchini: We are pleased to announce the approval of your FY 2023 HSGP subaward in the amount of $1,039,636, Once the completed application is received and approved, reimbursement of eligible subaward expenditures may be requested using the California Governor's Office of Emergency Services (Cal OES) Financial Management Forms Workbook. Failure to provide documentation in a timely manner could result in a hold on funding, pursuant to Title 2, Code of Federal Regulations (CFR), Sections 200.338(a) and 200.207(b)(1)-(2). This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of Funding Opportunity (NOFO), the Preparedness Grants Manual, the California Supplement to the NOFO, and all applicable federal, state, and local requirements. All activities funded with this subaward must be completed within the subaward period of performance. Subrecipients must obtain additional written approval prior to incurring costs for activities such as aviation, watercraft, allowability request logs, noncompetitive procurement, and projects requiring Environmental Planning and Historic Preservation review. EMQ� 3650 SCHRIEVER AVENUE, MATHER, CA 95655 (-cCredn-edJ www.Ca]OES.ca.gov David Luchini October 18, 2023 Page 2 of 2 Your organization will be required to prepare and submit the Biannual Strategy Implementation Report (BSIR) to Cal OES via the FEMA Grants Reporting Tool (GRT) semi-annually for the duration of the subaward period of performance or until all activities are completed and the subaward is formally closed. Failure to submit required reports could result in subaward reduction, suspension, or termination. Throughout the subaward cycle, milestones set in the GIRT will be used as indicators of project feasibility, performance, and grant management capacity. This information may also be used in assessing proposals in.future grant opportunities. A Conditional Hold has been placed on your award for the following investments which fall under the National Priority Areas:Soft Targets/Crowded Places IJ: $15,000 (Project 004). To release this hold, additional information is required for the investments identified which must be submitted in the December 2023 BSIR in a manner consistent with Grants Program Directorate Information Bulletin No. 447. Your dated signature is required on this letter. Please sign and return the original to your Cal OES Program Representative within 20 calendar days upon receipt and keep a copy for your records. For further assistance, please contact your Cal OES Program Representative. Sincerely, �] LO NANCY WARD Director GDavid Luchini Date Fresno County Agreement No. 24-106 CaIOES GOVERNOR' S OFFICE OF EMERGENCY SERVICES Fiscal Year 2023 Homeland Security Grant Program California Supplement to the Federal Notice of Funding Opportunity October 2023 Table of Contents 1 2023 SECTION 1—OVERVIEW....................................................................................1 Federal Program Announcement Information Bulletins Grant Management Memoranda Purpose of the California Supplement Eligible Subrecipients Tribal Allocations Subrecipient Allocations Supplanting Public/Private Organizations Debarred/Suspended Parties Key Changes to the FY 2023 Homeland Security Grant Program SECTION 2—FEDERAL CHANGES AND INITIATIVES .......................................................4 FY 2023 National Priorities National Campaigns and Programs National Cybersecurity Review NIMS Implementation Law Enforcement Terrorism Prevention Activities Management and Administration Indirect Costs Organization Costs - Overtime Personnel Cap Equipment Typing/Identification and Use Equipment Maintenance/Sustainment Emergency Communications Projects Telecommunications Equipment and Services Prohibitions Small Unmanned Aircraft Systems Emergency Operations Plans Conflict of Interest Build America Buy America Act (BABAA) SECTION 3—STATE CHANGES AND INITIATIVES .......................................................... 14 FY 2023 Investments California Homeland Security Strategy Goals State Initiative Funding "On Behalf Of" Public Alert and Warning SECTION 4—REQUIRED STATE APPLICATION COMPONENTS...................................... 16 Financial Management Forms Workbook Subrecipient Grants Management Assessment Application Attachments Standard Assurances Operational Areas and Urban Areas Operational Areas Only Urban Areas Only Fusion Centers Only State Agencies and Tribes Only SECTION 5—THE STATE APPLICATION PROCESS ..............................................................21 Application Submission Late or Incomplete Application HSGP Contact Information Subaward Approval SECTION 6—POST AWARD REQUIREMENTS ....................................................................23 Payment Request Process Advances and Interest Earned on Advances Semi-Annual Drawdown Requirements Modifications Training Exercises, Improvement Plans, and After-Action Reporting Procurement Standards and Written Procedures Procurement Thresholds Procurement Documentation Noncompetitive Procurement Performance Bond Environmental Planning and Historic Preservation Construction and Renovation Inventory Control and Property Management Equipment Disposition Performance Reporting Extension Requests Progress Reports on Grant Extensions Monitoring Failure to Submit Required Reports Suspension/Termination Closeout Records Retention ATTACHMENTS A - FY 2023 HSGP Allocations B - FY 2023 HSGP Timeline C - FY 2023 HSGP Program Checklist Section 1 - Overview Federal Program In February 2023, the U.S. Department of Homeland Security Announcement (DHS)/Federal Emergency Management Agency (FEMA) issued the Fiscal Year (FY) 2023 Homeland Security Grant Program (HSGP), Notice of Funding Opportunity (NOFO) and the FEMA Preparedness Grants Manual. Subrecipients must follow the programmatic requirements in the NOFO, FEMA Preparedness Grants Manual, and the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located in Title 2, Code of Federal Regulations (C.F.R.), Part 200. Information DHS issues Information Bulletins (IBs) to provide updates, Bulletins clarification, and new requirements throughout the life of the grant. Grant Cal OES issues Grant Management Memoranda (GMMs) Management which provide additional information and requirements Memoranda regarding HSGP funds. Purpose of the The FY 2023 HSGP California Supplement to the NOFO California (State Supplement) is intended to complement, rather than Supplement replace, the NOFO and the FEMA Preparedness Grants Manual. Applicants are highly encouraged to thoroughly read the NOFO and the Preparedness Grants Manual before referring to the State Supplement. The State Supplement will emphasize differences between the FY 2021 and FY 2023 HSGP and highlight additional California policies and requirements applicable to FY 2023 HSGP. Eligible Eligible Applicants, referred to as Subrecipients, include Subrecipients Counties/Operational Areas (OAs), Urban Areas (UAs), State Agencies (SAs), Departments, Commissions, and Boards who have or can obtain appropriate state Department of Finance budget authority for awarded funds, and federally recognized tribes located in California. Tribal The NOFO strongly encourages Cal OES to provide HSGP Allocations funds directly to tribes in California. To implement this requirement, a special Request for Proposal will be issued to California's federally recognized tribes. All Subrecipients are encouraged to coordinate with tribal governments to ensure that tribal needs are considered in their grant applications. 1 Section 1 — Overview Subrecipient FY 2023 HSGP Subrecipient final allocations are provided in Allocations Attachment A and reflect reductions to Subrecipients who did not submit minimum thresholds for National Priority Areas, including Subrecipients opting out of the award altogether, and increases to Subrecipients that are helping meet statewide minimum level National Priority Area requirements. Supplanting Grant funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Subrecipients may be required to provide supporting documentation that certifies a reduction in non-federal resources that occurred for reasons other than the receipt or expected receipt of federal funds. Supplanting will result in the disallowance of the activity associated with this improper use of federal grant funds. Public/Private Subrecipients may contract with other public or private Organizations organizations to perform eligible activities on approved HSGP projects. Debarred/ Subrecipients must not make or permit any award Suspended (subaward or contract) at any tier, to any party, that is Parties debarred, suspended, or otherwise excluded from, or ineligible for, participation in federal assistance programs. Subrecipients must obtain documentation of eligibility before making any subaward or contract using HSGP funds and must be prepared to present supporting documentation to monitors/auditors. Before entering into a Grant Subaward, the Subrecipient must notify Cal OES if it knows if any of the principals under the subaward fall under one or more of the four criteria listed at 2 C.F.R. § 180.335. The rule also applies to Subrecipients who pass through funding to other local entities. 2 Section 1 - Overview Debarred/ If at any time after accepting a subaward, Subrecipients Suspended learn that any of its principals fall under one or more of the Parties criteria listed at 2 C.F.R. , 180.335, immediate written notice Cont. must be provided to Cal OES and all grant activities halted until further instructions are received from Cal OES. The rule also applies to subawards passed through by Subrecipients to local entities. Key Changes to National Priority Areas: There are six National Priority Areas the FY 2023 (NPAs) for FY 2023. SHSP and UASI applicants must include HSGP one Investment Justification (IJ) for each NPA that has a minimum spend requirement, where applicable. For the NPAs with no minimum spend requirement, the Department of Homeland Security strongly encourages recipients to make investments in those areas as they are of critical national concern. For those NPAs that have an associated minimum spend, all projects related to meeting the minimum spend for those NPAs must be included in the same IJ. The six NPAs, along with the relevant minimum spend requirement, are: • Enhancing information and intelligence sharing and cooperation with federal agencies, including the Department of Homeland Security- 3% minimum; • Enhancing the protection of soft targets/crowded places - 3% minimum; • Enhancing cybersecurity- no minimum requirement; • Enhancing community preparedness and resilience - 3% minimum; • Combating domestic violent extremism - 3% minimum; • Enhancing election security- NEW: 3% minimum. 3 Section 1 - Overview Key Changes to Law Enforcement Terrorism Prevention Activities: Increased the FY 2023 from 30% to 35% of the subaward. HSGP Cont. Build America, Buy America Act (BABAA): FY 2023 HSGP is subject to BABAA requirements. The BABAA requires all federal agencies, including FEMA, to ensure that no federal financial assistance for "infrastructure" projects is provided unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States. The BABAA requirements only apply to awards or funds obligated on or after January 2, 2023, and do not apply to awards or funds obligated during the waiver period from July 1, 2022, through January 1, 2023. 4 Section 2 — Federal Changes and Initiatives 1 2023 FY 2023 National DHS/FEMA annually publishes the National Preparedness Priorities Report (NPR) to report national progress in building, sustaining, and delivering the core capabilities outlined in the goal of a secure and resilient nation. This analysis provides a national perspective on critical preparedness trends for whole community partners to use to inform program priorities, allocate resources, and communicate with stakeholders about issues of concern. HSGP Subrecipients are required to prioritize grant funding to demonstrate how investments support closing capability gaps or sustaining capabilities identified in the Threat Hazard Identification and Risk Assessment (THIRA)/Stakeholder Preparedness Review (SPR) process. DHS/FEMA continually assesses changes to the threat landscape to further the National Preparedness Goal (NPG) of a secure and resilient nation. The following are national priority areas for FY 2023, including the corresponding percentage of funds required in each area: • Enhancing information and intelligence sharing and cooperation with federal agencies, including DHS - 3%; • Enhancing the protection of soft targets/crowded places - 3%; • Enhancing cybersecurity- no minimum; • Enhancing community preparedness and resilience - 3 • Combating domestic violent extremism through enhanced intelligence collection & analysis, training, and community resilience - 3%; and • Enhancing election security- 3% minimum. The NPA specifically addressing emerging threats has been removed, but activities in this category remain allowable expenses under other investment areas. Further, applicants must spend a minimum of 30% of their SHSP and UASI awards across the six NPAs but have new flexibility on how that funding is allocated. Although 15% is required in minimum spending across five NPAs, as noted above, the remaining 15% can be allocated across any of the six NPAs. Enhancing Cybersecurity NP does not require a minimum allocation. 5 Section 2 — Federal Changes and Initiatives 12UZ'.�> FY 2023 National National Priority projects will be reviewed for effectiveness Priorities by DHS/FEMA and must be deemed effective prior to the Cont. obligation or expenditure of funds. Projects requiring additional information for DHS/FEMA to determine effectiveness of the project, or projects deemed ineffective, will have a hold placed on their subaward pending submission of requested information and DHS/FEMA approval. Once a project is approved by DHS/FEMA, modifications to the project have special restrictions regarding modifications as indicated below: Modifications which do not change the project scope and do not decrease the overall project budget can be processed via regular modification request. Modifications which change the project scope or decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form. Effectiveness will be evaluated by DHS/FEMA, Cybersecurity and Infrastructure Security Agency, DHS Office of Intelligence and Analysis, DHS Center for Prevention Programs and Partnerships, and/or other DHS components, as appropriate. FEMA will determine whether the proposed approach is clear, logical, and reasonable to address the priority areas of interest and contribute to a culture of national preparedness, based on the following four factors: • Investment Strategy (40%): Projects will be evaluated based on the quality and extent to which the strategy effectively demonstrates supporting the program objective of preventing, preparing for, protecting against, and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce the overall risk to the high-risk urban area, the state, or the nation. • Budget (20%): Projects will be evaluated based on the extent to which a budget plan for each investment demonstrates how grant expenditures maximize cost effectiveness. 6 Section 2 — Federal Changes and Initiatives 1 2023 FY 2023 National Impact/Outcomes (40%): Projects will be evaluated on Priorities Cont. how this investment helps the jurisdiction close capability gaps identified in its Stakeholder Preparedness Review and addresses NPs outlined in the FY 2023 NOFO. Further, projects will be evaluated on their identification and estimated improvement of core capability(ies), the associated standardized target(s) that align with their proposed investment, and the ways in which improvements are measured and/or evaluated. • Past Performance (additional consideration): Projects will be evaluated based on the Subrecipient's demonstrated capability to execute the proposed investments. Under this factor, FEMA will consider the information provided by the Subrecipient and may also consider relevant information from other sources. A detailed description of allowable investments for each NP is included in the FY 2023 HSGP NOFO (Section AL National Whole Community Preparedness -Subrecipients should Campaigns and engage with the whole community to advance individual Programs and community preparedness and to work as a nation to build and sustain resilience. In doing so, Subrecipients are encouraged to consider the needs of individuals with access and functional needs and limited English proficiency in the activities and projects funded by the grant. Subrecipients should utilize established best practices for whole community inclusion and engage with stakeholders to advance individual and jurisdictional preparedness and resilience. Subrecipients are encouraged to consider the necessities of all Californians in the activities and projects funded by the grant, including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity, and other underserved populations. 7 Section 2 — Federal Changes and Initiatives 1 2023 National Active Shooter Preparedness - DHS developed a Campaigns and comprehensive Active Shooter Preparedness website, Programs Cont. which strives to enhance national preparedness through a whole-community approach by providing the necessary products, tools, and resources to help all stakeholders prepare for and respond to an active shooter incident. Subrecipients are encouraged to review the referenced active shooter resources and evaluate their preparedness needs. Soft Targets and Crowded Places - States, territories, UAs, and public and private sector partners are encouraged to identify security gaps and build capabilities that address security needs and challenges related to protecting locations or environments that are easily accessible to large numbers of people on a predictable or semi- predictable basis that have limited security or protective measures in place, including town centers, shopping malls, open-air venues, outside hard targets/venue perimeters, and other places of meeting and gathering. For more information, please see DHS's Hometown Security Program. Community Lifelines - FEMA created Community Lifelines to reframe incident information and impacts using plain language and unity of effort to enable the integration of preparedness efforts, existing plans, and identifies unmet needs to better anticipate response requirements. Additional information may be found at the Community Lifelines Implementation Toolkit website. Strategic Framework for Countering Terrorism and Targeted Violence - DHS adopted the DHS Strategic Framework for Countering Terrorism and Targeted Violence which explains how the department will use the tools and expertise that have protected and strengthened the country from foreign terrorist organizations to address the evolving challenges of today. 8 Section 2 — Federal Changes and Initiatives 1 2023 National Countering Violent Extremism (CVE) Training - Foreign Campaigns and terrorist groups and individual terrorist thought leaders Programs Cont. recruit or inspire Westerners to carry out attacks against western and U.S. targets, including individuals living in communities with the U.S. via, but not limited to, print, video, and social media, as well as through personal interaction. But we also know that violent extremism is not a phenomenon restricted solely to one community and that any effort to counter violent extremism must be applicable to all ideologically motivated violence. Efforts to provide information and training regarding CVE should emphasize the strength of local communities' approach. National The National Cybersecurity Review (NCSR) is a required Cybersecurity assessment for all Subrecipients of State Homeland Security Review Program (SHSP) and Urban Areas Security Initiative (UASI) funding to be completed between October and February 2024. The NCSR is a no-cost, anonymous, and annual self- assessment designed to measure gaps and capabilities of state, local, tribal, territorial, nonprofit, and private sector agencies' cybersecurity programs. Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In these cases, Subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by Cal OES. The Chief Information Officer (CIO), Chief Information Security Officer (CISO), or equivalent should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. Additional information may be found in IB 439 and 429a. NIMS Prior to the allocation of any federal preparedness awards, Implementation Subrecipients must ensure and maintain the adoption and implementation of the National Incident Management System (NIMS). 9 Section 2 — Federal Changes and Initiatives 1 202: Law Enforcement At least 35% of the grant funding under SHSP and UASI must Terrorism be dedicated to Law Enforcement Terrorism Prevention Prevention Activities (LETPA). This required LETPA allocation can be Activities from SHSP, UASI, or both and may be met by funding projects in any combination of the six NPAs and any other investments. Allowable expenditures can be found in the authorizing legislation, Preparedness Grants Manual, Information Bulletin (IB) No. 473 Supplemental Guidance for LETPA Expenditures, the National Prevention Framework, and National Protection Framework. For an activity to be counted towards the LETPA requirement, it must have a law enforcement terrorism prevention nexus. If an activity is listed in the authorizing legislation or can be directly tied to a capability in the National Prevention Framework or shared capability in the National Protection Framework, then it is presumed to have law enforcement nexus and be a LETPA. For all other claimed activities, nexus to law enforcement and terrorism prevention must be clearly explained. Refer to IB 485 - FY23 LETPA Supplemental Guidance to the NOFO for further direction on how to account for LETPA activities, best practices for submitting LETPA investments, and information on how to distinguish LETPA from other activities . Management The Management and Administration (M&A) allowance for and Subrecipients is set at a maximum of 5% for FY 2023 HSGP. Administration Indirect Costs Indirect costs are allowable under the FY 2023 HSGP Grant Award. Subrecipients with an indirect cost rate approved by their cognizant federal agency may claim indirect costs based on the established rate. Indirect costs claimed must be calculated using the base approved in the indirect cost negotiation agreement. A copy of the approved negotiation agreement is required at the time of application. 10 Section 2 — Federal Changes and Initiatives Indirect Costs Indirect costs are in addition to the M&A allowance and Cont. must be included in the Grant Award application as a "Project" and reflected in the FMFW on the Indirect Cost Tab if being claimed under the award. Indirect costs must be claimed no more than once annually, and only at the end of the Subrecipient's fiscal year. An exception to this rule applies if there is a mid-year change to the approved indirect cost rate; in this case, costs incurred to date must be claimed. At that time, a Grant Subaward Modification reflecting the rate change must also be submitted to Cal OES, along with a copy of the new Indirect Cost Rate Agreement. Organization Operational overtime costs are allowable for increased Costs - Overtime security measures at critical infrastructure sites if associated with detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events. Pursuant to page A-4 of the Preparedness Grants Manual, all operational overtime requests must clearly explain how the request meets the criteria of one or more of the categories listed in Table 2: Authorized Operational Overtime Categories. Requests must address the threat environment as it relates to the event or activity requiring operational overtime support and explains how the overtime activity is responsive to the threat. Post-event operational overtime requests will only be considered on a case-by-case basis, where it is demonstrated exigent circumstances prevented submission of a request in advance of the event or activity. Requests for overtime costs must be submitted to Cal OES via Allowability Request Log (ARL) Form at the time of application, if the activity will occur within one year of the final application submission. All subsequent requests must be submitted at least 60 days in advance of the activity. All operational overtime costs must be formally pre- approved in writing by DHS/FEMA. 11 Section 2 — Federal Changes and Initiatives Personnel Cap Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be used for personnel costs, totaling up to 50 percent of each fund source. A Subrecipient may request this requirement be waived by DHS/FEMA, via Cal OES. Requests for personnel cap waivers must be submitted separately for each fund source in writing to the Program Representative on official letterhead, with the following information: • Documentation explaining why the cap should be waived; • Conditions under which the request is being submitted; and • A budget and method of calculation of personnel costs both in percentages of the Grant Award and in total dollar amount (waivers must be calculated separately for SHSP and UASI, outlining salary, fringe benefits, and any M&A costs). Subrecipient requests to exceed the personnel cap must be received by Cal OES at the time of application. Subaward modifications impacting the personnel cap will be reviewed on a case-by-case basis and may require the submittal of the above-mentioned information. Please see IB 421 b for more information on the waiver process. Equipment Allowable HSGP equipment is listed on the FEMA Typing/ Authorized Equipment List (AEL) website. Identification and Use Subrecipients that allocate HSGP funds towards equipment are required to type and identify the capability associated with that equipment. The FEMA Resource Typing Library Tool (RILTIcan be used to help determine the type and capability. Per FEMA policy, the purchase of weapons and weapon accessories are not allowed with HSGP funds. Special rules apply to pharmaceutical purchases, medical countermeasures, and critical emergency supplies; refer to page A-]0 of the FEMA Preparedness Grants Manual for additional information. 12 Section 2 — Federal Changes and Initiatives 1 202% Equipment Typing/ Expenditures for general purpose equipment are allowable Identification and if they align to and support one or more core capabilities Use Cont. identified in the NPG, and in addition, are deployable/sharable through the Emergency Management Assistance Compact and allowable under 6 U.S.C. § 609. Refer to the NOFO and Preparedness Grants Manual for examples of allowable general-purpose equipment. Equipment Use of HSGP funds for maintenance contracts, warranties, Maintenance/ repair or replacement costs, upgrades, and user fees are Sustainment allowable as described in FEMA IBs 336 and 379, as well as Grant Programs Directorate (GPD) Policy FP-205-402-125-1 . Emergency All Subrecipient emergency communications projects must Communications comply with the SAFECOM Guidance on Emergency Projects Communications Grants and describe in their FMFW how such activities align with the goals of the Statewide Communications Interoperability Plan. Telecom Effective August 13, 2020, section 889(f)(2)-(3) of the John Equipment and S. McCain National Defense Authorization Act for FY 2019 Services NDAA and 2 C.F.R. § 200.216, 200.471, and Appendix II to Prohibitions 2 C.F.R. Part 200 prohibit DHS/FEMA Recipients and Subrecipients (including their contractors and subcontractors) from using any FEMA funds under open or new awards for the following telecommunications equipment or services: 1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities); 2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); 3) Telecommunications or video surveillance services provided by such entities or using such equipment; or 13 Section 2 — Federal Changes and Initiatives 1 2021-s Telecom Equipment 4) Telecommunications or video surveillance equipment or and Services services produced or provided by an entity that the Prohibitions Cont. Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People's Republic of China. Additional guidance is available in FEMA Policy #405-143- 1, Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services Prohibited and Effective May 25, 2022, Executive Order (EO) 14074, Controlled Advancing Effective, Accountable Policinq and Criminal Equipment Justice Practices to Enhance Public Trust and Public Safety, Section 12(a) of EO 14074 directs the Department of Homeland Security (DHS) to review its grant programs and, consistent with applicable law, prohibits the use of grant funding to purchase certain types of military equipment by state, local, tribal, and territorial law enforcement agencies (LEAs). For all awards issued on or after January 1, 2023, The policy directly prohibits certain types of equipment outright (prohibited equipment), whereas other types of equipment may be controlled, or LEAS are required to submit certifications prior to purchase. Even if equipment is listed as controlled equipment and is not outright prohibited, that does not automatically make it allowable under a particular FEMA program. Recipients and Subrecipients should refer to applicable program guidance or contact your Program Representative to determine if a particular type of equipment is allowable under that program. Additional information regarding Prohibited and Controlled Equipment is available on FEMA Policy 207-22-0002. 14 Section 2 — Federal Changes and Initiatives 1 2023 Small Unmanned All requests to purchase Small Unmanned Aircraft Systems Aircraft Systems (SUAS) with FEMA grant funding must comply with FEMA Policy 207-22-0002 and include copies of the policies and procedures in place to safeguard individuals' privacy, civil rights, and civil liberties of the jurisdiction that will purchase, take title to, or otherwise use the SUAS equipment. The Authorized Equipment Listing for 030E-07-SUAS details questions that must be included in the Aviation Request justification. Reference the Presidential Memorandum: Promoting Economic Competitiveness While Safeguarding Privacy, Civil Rights, and Civil Liberties in Domestic Use of Unmanned Aircraft Systems for additional information. FEMA approval is required before a SUAS can be purchased with HSGP grants funds. Emergency Subrecipients should update their Emergency Operations Operations Plans Plan (EOP) at least once every two years to remain compliant with the Comprehensive Preparedness Guide 101 version 2.0. Conflict of To eliminate and reduce the impact of conflicts of interest Interest in the subaward process, Subrecipients and pass-through entities must follow their own policies and procedures regarding the elimination or reduction of conflicts of interest when making subawards. Subrecipients and pass- through entities are also required to follow any applicable federal, state, local, and tribal statutes or regulations governing conflicts of interest in the making of subawards. Subrecipients must disclose to their Program Representative, in writing, any real or potential conflict of interest as defined by the federal, state, local, or tribal statutes or regulations, which may arise during the administration of the HSGP subaward within five days of learning of the conflict of interest. 15 Section 2 — Federal Changes and Initiatives 1 2023 Build America, Under FEMA financial assistance programs, the BABAA Buy America Act requirements apply to: (BABAA) • New awards made on or after January 2, 2023, • New funding that FEMA obligates to existing awards or through renewal awards on or after January 2, 2023; and • Infrastructure projects. Funds provided under this program may not be used for a project for infrastructure unless the iron and steel, manufactured products, and construction materials used in that infrastructure are produced in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Additionally, the Buy America preference does not apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. When necessary, Subrecipients may apply for a waiver from these requirements. Additional information regarding the BABAA can be found on FEMA's website under Buy America Preference Buy America Preference. 16 Section 3 — State Changes and Initiatives 1 2023 FY 2023 The State prioritized the following investment strategies for Investments the FY 2023 subawards: l . Enhance Information and Intelligence Sharing and Cooperation with Federal Agencies, including DHS (National Priority); 2. Enhance the Protection of Soft Targets/Crowded Places (National Priority); 3. Enhance Cybersecurity (National Priority); 4. Enhancing Community Preparedness and Resilience (National Priority); 5. Combating Domestic Violent Extremism (National Priority); 6. Strengthen Emergency Communications Capabilities Through Planning, Governance, Technology, and Equipment; 7. Enhance Medical and Public Health Preparedness; 8. Strengthen Information Sharing and Collaboration (non- Fusion Center); 9. Enhance Multi-Jurisdictional/Inter-Jurisdictional All- Hazards/Whole Community Incident Planning, Response & Recovery Capabilities; 10. Protect Critical Infrastructure and Key Resources (includes Food and Agriculture); and 11 . Enhance Election Security (National Priority). 17 Section 3 — State Changes and Initiatives 1 2023 California The State prioritized the following California Homeland Homeland Security Strategy Goals for the FY 2023 subawards: Security Strategy Goals 1 . Enhance Information Collection, Analysis, and Sharing, in Support of Public Safety Operations Across California; 2. Protect Critical Infrastructure and Key Resources from All Threats and Hazards; 3. Strengthen Security and Preparedness Across Cyberspace; 4. Strengthen Communications Capabilities through Planning, Governance, Technology, and Equipment; 5. Enhance Community Preparedness; 6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All- Hazards Incident Catastrophic Planning, Response, and Recovery Capabilities; 7. Improve Medical and Health Capabilities; 8. Enhance Incident Recovery Capabilities; 9. Strengthen Food and Agriculture Preparedness; and IO.Enhance Homeland Security Exercise, Evaluation, and Training Programs. State Initiative For FY 2023, Cal OES shall retain 20% of the SHSP and 18.5% Funding of the UASI funding for state initiatives. "On Behalf Of" Cal OES may, in conjunction with local approval authorities, designate funds "on behalf of" local entities who choose to decline or fail to utilize their subaward in a timely manner. Public Alert and Cal OES encourages Subrecipients to consider the use of Warning this funding to assist their jurisdiction's alignment with the State of California Alert and Warning Guidelines, developed pursuant to Senate Bill 833 of the 2018 Legislative Session. 18 Section 4 — Required State Application Components 1 2023 Financial The FY 2023 Cal OES FMFW includes: Management Forms Grant Subaward Face Sheet- Use the Grant Subaward Face Workbook Sheet to apply for grant programs. The Grant Subaward Face Sheet must be signed and submitted in portrait format. An active UEI# (Formerly DUNS#) is required. UEI registration information is available sam.gov. Authorized Body of 5 - Provide the contact information of Authorized Agents (AA), delegated via the Governing Body Resolution (GBR) or Signature Authorization Form, including staff related to grant activities. More than one person is recommended for designation as the AA; in the absence of an AA, an alternate AA can sign requests. Project Ledger-The project ledger is used in the application process to submit funding information and is used for submitting cash requests, Grant Subaward Modifications, and assists with the completion of the Biannual Strategy Implementation Report (BSIR). Planning Tab - Provides detailed information on grant-funded planning activities with a final product identified. Organization Tab - Provides detailed information on grant-funded organizational activities. Equipment Tab - Detailed information must be provided under the equipment description for all grant-funded equipment. AEL numbers must be included for all items of equipment. Always refer to the AEL for a list of allowable equipment and conditions, if any. Training Tab - Provides detailed information on grant-funded training activities. All training activities must receive Cal OES approval prior to starting the event, including a Training Feedback number. The Training Request Form must be submitted and approved to obtain a Training Feedback number and should be submitted at least 30 days in advance. Exercise TAB - Provides detailed information on grant-funded exercises. M&A Tab - Provides information on grant-funded M&A activities. Indirect Costs Tab - Provides information on indirect costs. 19 Section 4 - Required State Application Components 1 202 Financial Consultant-Contractor Tab - Provides detailed information on Management grant-funded consultants and contractors. Forms Workbook Authorized Agent Page -The AA Page must be submitted with Cont. the application, all cash requests, and Grant Subaward Modifications. The AA Page must include a valid signature on file with Cal OES and the date. Subrecipient Per 2 C.F.R. $ 200.332, Cal OES is required to evaluate the risk of Grants non-compliance with federal statutes, regulations, and grant Management terms and conditions posed by each Subrecipient of pass- Assessment through funding. The Subrecipient Grants Management Assessment Form contains questions related to an organization's experience in the management of federal grant awards. It is used to determine and provide an appropriate level of technical assistance, training, and grant oversight to Subrecipients during the subaward. The questionnaire must be completed and returned with the grant application. Application Federal Funding Accountability and Transparency Act (FFATA) Attachments Financial Disclosure - Use the FFATA Financial Disclosure Form to provide the information required by the Federal Funding Accountability and Transparency Act of 2006. Certification Regarding Lobbying - Use the Certification Regarding Lobbying Form to certify lobbying activities, as stipulated by the Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352. Intelligence Analysts Certificates - Pursuant to the Preparedness Grants Manual, Cal OES must have certificates for completion of training for fusion center analytical personnel. Please provide copies of certificates for each intelligence analyst, if applicable. UASI Footprint (UASIs Only) -The Urban Area Working Group (UAWG) establishes the `footprint' of the UA. A map or list defining the footprint must be included with the application. UAWG Member Roster (UASIs Only) - A list of all current UAWG members with positions or titles. Indirect Cost Rate Agreement- If claiming indirect costs at a federally-approved rate, please provide a copy of the approved indirect cost rate agreement. 20 Section 4 - Required State Application Components Standard The Standard Assurances list the requirements to which the Assurances Subrecipients will be held accountable. All Applicants will be required to submit a signed, original of the FY 2023 Standard Assurances as part of their FY 2023 HSGP application. The required Standard Assurances can be found only in PDF format on the Cal OES website. NOTE: Self-created Standard Assurances will not be accepted. Operational Governing Body Resolution -The GBR appoints AAs (identified by Areas and the individual's name or by a position title) to act on behalf of the Urban Areas governing body and the Applicant by executing any actions necessary for each application and subaward. All Applicants are required to submit a copy of an approved GBR with their grant application. Resolutions may be valid for up to three grant years given the following: • The resolution identifies the applicable grant program (e.g., EMPG and/or HSGP); • The resolution identifies the applicable grant years, (e.g., FY 2023, FY 2024, FY 2025; and • Adheres to any necessary elements required by local protocols, rules, etc., if applicable. Resolutions that only identify a single grant program will only be valid for that single program. Resolutions that do not identify applicable grant years will only be valid for the grant year in which the resolution was submitted. Authorized Agent Information - For each person or position appointed by the governing body, identify the individual in the Authorized Body of 5 ledger of the FMFW. All changes in AA and contact information must be provided to Cal OES in writing. If the GBR identifies the AA by name, a new Resolution is needed when changes are made. If the GBR identifies the AA by position and/or title, changes may be made by submitting a request on the entity's letterhead, signed by an existing AA. Cal OES will not accept signatures of an AA's designee, unless authorized by the GBR. A change to an AA's designee must be submitted on agency letterhead and signed by the AA, announcing the change to their designee. 21 Section 4 - Required State Application Components 1 202 Operational Approval Authority Body- OAs must appoint an Anti-Terrorism Areas Only Approval Body (Approval Authority) to have final approval of the OA's application for HSGP funds. Each member of the Approval Authority must provide written agreement with the OA's application for HSGP funds. The Approval Authority shall consist of the following representatives, and additional voting members may be added by a simple majority vote of the following standing members: • County Public Health Officer or designee responsible for Emergency Medical Services • County Fire Chief or Chief of Fire Authority • Municipal Fire Chief (selected by the OA Fire Chiefs) • County Sheriff • Chief of Police (selected by the OA Police Chiefs) Urban Areas Urban Area Working Groups - Membership in the UAWG must Only provide either direct or indirect representation for all relevant jurisdictions and response disciplines (including law enforcement, fire service, EMS, hospitals, public health, and emergency management) that comprise the defined UA. It also must be inclusive of local Citizen Corps Council and tribal representatives. The UAWG should also ensure the integration of local emergency management, public health, and health care systems into a coordinated sustained local capability to respond effectively to a mass casualty incident. Additional group composition criteria are found in the FEMA Preparedness Grants Manual. Threat Hazard Identification and Risk Assessment-Subrecipients are required to submit a THIRA for all 32 core capabilities. Beginning in 2019, UAs are required to submit a THIRA every three years. An annual capability assessment will still be required. Stakeholder Preparedness Review-The SPR is an annual grant requirement for all states, territories, and UAs. It is an annual capability assessment, which helps jurisdictions identify capability gaps and prioritize investment requirements to reach the targets set in their THIRA. All fusion center investments must align to, and reference, specific performance areas of the assessment that the funding is intended to support. 22 Section 4 — Required State Application Components 1 2021' Fusion Fusion Centers are also required to follow all Reporting and Centers Only Administrative Metrics for California Fusion Centers, as set forth in the Governor's Homeland Security Advisor/Cal OES Director's letter dated March 16, 2016. These operational and administrative metrics set forth an integrated and coordinated approach for regular and proactive information and intelligence sharing between all fusion centers in the California State Threat Assessment System (STAS). State State Agencies, and federally recognized tribes may submit the Agencies and Signature Authorization Form in lieu of a GBR, signed by the most Tribes Only senior ranking official, such as the Secretary, Director, President, Chancellor, or Chairperson. 23 Section 5 — State Application Process 1 2023 Application Subrecipients must submit an electronic copy of their completed Submission FMFW to their Program Representative for review. After the application is approved, a completed copy of the FMFW, along with all other application components must be submitted, with official signatures, by the application due date. During the application process, if it is determined not all allocated funds can be expended by the end of the period of performance, please inform a Program Representative as soon as possible. The completed application should be received by Cal OES no later than the date provided in the FY 2023 HSGP Timeline, referenced as Attachment B. Late or Late or incomplete applications may be denied. If an application Incomplete is incomplete, the Program Representative may request Application additional information. Requests for late submission of applications must be made in writing to the Program Representative prior to the application due date. Cal OES has sole discretion to accept or reject a late or incomplete grant application. HSGP Contact All Subrecipient application materials, questions, comments, and Information correspondence should be directed to: California Governor's Office of Emergency Services ATTN: Grants Management (Building F) Homeland Security Grants Unit 3650 Schriever Avenue Mather, CA 95655 Darlene Arambula (916) 845-8427 Christopher Camacho (916) 845-8789 Laura Halverstadt (916) 845-8899 Antoinette Johnson (916) 845-8260 Jim Lane (916) 845-8428 Tyrone Freeman (916) 328-7750 Abigayle Tirapelle (916) 845-8400 The Program Representative Regional Assignments Map is available at the Cal OES website under "Regional Assignments". 24 Section 5 — State Application Process 1 2023 Subaward Subrecipients will receive a formal notification of award no later Approval than 45 days after Cal OES accepts the federal grant award. The award letter must be signed, dated, and returned to Cal OES within 20 calendar days. Once the completed application, along with the signed award letter, is received and approved, reimbursement of eligible subaward expenditures may be requested using the Cal OES FMFW. 25 Section 6 — Post Award Requirements 1 20231 Payment Request To request an advance or cash reimbursement of HSGP Process funds, Subrecipients must first complete a payment request using the Cal OES HSGP FMFW, returning it to the appropriate Program Representative. Subrecipients who fail to follow the workbook instructions may experience delays in processing the payment request. Payments can only be made if the Subrecipient has an approved application. Advances and An Advance payment is a payment that is requested before Interest Earned on Subrecipients have disbursed the funds for program purposes. Advances Subrecipients may be paid an advance, provided they maintain a willingness and ability to maintain procedures to minimize the time elapsing between the receipt of funds and their disbursement. The timing and amount of advance payments must be as close as administratively feasible to the actual disbursements by the Subrecipient for project costs. Federal rules require advances to be deposited in interest- bearing accounts. Interest earned amounts up to $500 per year may be retained by Subrecipients for administrative expenses; any additional interest earned on federal advance payments must be returned annually to Cal OES. Semi-Annual All Subrecipients must report expenditures and request funds Drawdown at least semi-annually throughout the period of performance. Requirements Semi-annual drawdowns should occur by March and October of each calendar year following final approval of the subaward application, except for the final cash request, which must be submitted within 20 calendar days after the end of the period of performance. Modifications Post-award budget and scope modifications must be requested using the Cal OES HSGP FMFW vl .23, signed by the Subrecipient's AA, and submitted to the Program Representative. The Subrecipient may implement grant modification activities, and incur associated expenses, only after receiving written final approval of the modification from Cal OES. 26 Section 6 — Post Award Requirements Modifications Subrecipients must provide a written justification with all Cont. modification requests. The justification may be included in the body of the e-mail transmitting the request, or in a document attached to the transmittal e-mail. Please reference GMM 2018-17 for additional information regarding modification requests. Modifications to NP Projects have additional restrictions as indicated below: Modifications which do not change the project scope and do not decrease the overall project budget can be processed via regular modification request. Modifications which change the project scope or decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form. Training All grant-funded training activities must receive Cal OES Requirements approval prior to starting the training event. Cal OES shall allow Subrecipients to develop a "placeholder" for future training conferences when an agenda has not been established at the time Subrecipient applications are due. Please work with a Program Representative and the Training Branch to identify a possible "placeholder" for these types of training activities. When seeking approval of non-DHS/FEMA developed courses, course materials must be submitted with the approval requests. Conditional approvals are not offered. Subrecipients must complete a Training Request Form and submit it electronically to the Cal OES Training Branch to be approved with a Training Feedback Number before beginning any training activities. This includes project components like travel to, materials for, or attendance in training courses. Training Feedback Numbers should be obtained no later than 30 days before the first day of the training or related activities. Requests that are submitted with less than 30 days prior to the start of the training or activity are not guaranteed to be approved in time and run the risk of training being unallowable. Training Feedback numbers must 27 Section 6 — Post Award Requirements 1 2023 Training be included on the FMFW Training Ledger to be considered Requirements for reimbursement. Cont. For more information on this or other training-related inquiries, contact the Cal OES Training Branch at (916) 845-8745 or Training@CalOES.ca.gov. Exercises, Subrecipients should engage stakeholders to identify long- Improvement term training and exercise priorities. These priorities should Plans, and After- address capability targets and gaps identified through the Action Reporting THIRA and SPR process, real-world events, previous exercises, and national areas for improvement identified in the NPR. Subrecipients must report on all exercises conducted with HSGP grant funds. An After-Action Report (AAR)/Improvement Plan (IP) or Summary Report (for Seminars and Workshops) must be completed and submitted to Cal OES within 90 days after exercise/seminars/workshops are conducted. It is acceptable to submit an Exercise Summary Report for Seminars and Workshops in lieu of a full AAR/IP. Please e-mail AAR/IPs and Summary Reports to: • hseep@fema.dhs.gov • exercise@caloes.ca.gov • christopher.camacho@caloes.ca.gov For exercise-related issues and/or questions, please email the Cal OES Exercise Team at exercise@caloes.ca.gov. Exercise costs will not be considered for reimbursement until an AAR/IP is received by Cal OES. Procurement Subrecipients must conduct procurement using documented Standards and local government procurement procedures, or the federal Written procurement standards found in 2 C.F.R. Part 200, whichever Procedures are more strict. Subrecipients must also have written conflict of interest policies governing the actions of its employees engaged in the selection, award and administration of contracts, including disciplinary actions for violations of such standards. 28 Section 6 — Post Award Requirements Procurement Effective June 20, 2018, the micro-purchase threshold was Thresholds increased from $3,500 to $10,000 and the simplified acquisition threshold was increased from $150,000 to $250,000. These increases apply to all Subrecipient procurements executed on or after June 20, 2018. Refer to IB 434 for additional information. Procurement Non-federal entities, other than states and territories, are Documentation required to maintain and retain records sufficient to detail the history of procurements, covering at least the rationale for the procurement method, contract type, contractor selection or rejection, and the basis for the contract price. For any cost to be allowable, it must be adequately documented. Examples of the types of documents that would meet this requirement include, but are not limited to: • Solicitation documentation, such as requests for quotes, invitations for bids, or requests for proposals; • Responses to solicitations, such as quotes, bids, or proposals; • Pre-solicitation independent cost estimates and post- solicitation cost/price analyses on file for review by federal personnel, if applicable; • Contract documents and amendments; • Documents demonstrating inclusion of required contract provisions; and • Other documents required by federal regulations applicable at the time the grant was awarded to the Subrecipient. Noncompetitive All noncompetitive procurements exceeding the simplified Procurement acquisition threshold requires Cal OES prior written approval to be eligible for reimbursement. This method of procurement must be approved by the local Purchasing Agent prior to submitting a request for Cal OES approval. A copy of the Purchasing Agent's approval must be included with the Cal OES Request for Noncompetitive Procurement Authorization form. Cal OES may request additional documentation that supports the procurement effort. 29 Section 6 — Post Award Requirements 1 2023 Noncompetitive Cal OES will not reimburse for any noncompetitive Procurement procurement contracts for any HSGP terrorism-related Cont. training, regardless of the cost of the training. Exceptions to this policy may be approved in limited circumstances, e.g., related to a procurement effort that has resulted in inadequate competition. Please refer to GMM2017-01 A and GMM2021-05 for additional guidance. Performance Due to the risks associated with delays in vendor delivery of Bond large equipment procurements, DHS/FEMA allows Subrecipients to obtain a "performance bond" for items that are paid for up front to ensure delivery of the equipment within the grant period of performance. Cal OES requires Subrecipients to obtain a performance bond when procuring any equipment item over $250,000, or for any vehicle, aircraft, or watercraft that requires full or partial payment prior to receiving the final product(s). Performance Bond Waivers may be granted on a case-by- case basis and must be submitted to Cal OES prior to procurement. Environmental DHS/FEMA is required to ensure all activities and programs Planning and that are funded by the agency comply with federal Historic Environmental Planning and Historic Preservation (EHP) Preservation (EHP) regulations. Subrecipients proposing projects or activities (including, but not limited to, training, exercises, the installation of equipment, and construction or renovation projects) that have the potential to impact the environment, or a historic structure must participate in the EHP screening process. EHP Screening Memos must include detailed project information, explain the goals and objectives of the proposed project, and include supporting documentation. DHS/FEMA may also require the Subrecipient to provide a confidential California Historical Resources Information System (CHRIS) report in addition to the EHP Screening Form. Determination on the necessity of a CHRIS report is based upon information disclosed on the form. Program Representatives will provide additional instructions should this report be required. 30 Section 6 — Post Award Requirements 1 202_ Environmental EHP Screening Requests should be submitted to Cal OES as Planning and early as possible. All projects/activities triggering EHP must Historic receive DHS/FEMA written approval prior to commencement Preservation (EHP) of the funded activity. Cont. Updated information may be referenced in the FEMA GPD EHP Policy Guidance. Construction and When applying for construction activity at the time of Renovation application, including communication towers, Subrecipients must submit evidence of approved zoning ordinances, architectural plans, any other locally required planning permits, and a notice of federal interest. Additionally, Subrecipients are required to submit an SF-424C Budget and Budget Detail that cites project costs. Communication tower construction requests also require evidence that the Federal Communications Commission's Section 106 review process was completed. Subrecipients using funds for construction projects must comply with the Davis-Bacon Act. Subrecipients must ensure that their contractors or subcontractors for construction projects pay workers no less than the prevailing wages for laborers and mechanics employed on projects of a character like the contract work in the civil subdivision of the state in which the work is to be performed. Project construction using SHSP and UASI funds may not exceed $1,000,000 or 15% of the grant subaward (for the purposes of limitations on funding levels, communications towers are not considered construction). Written approval for construction must be provided by DHS/FEMA prior to the use of any HSGP funds for construction or renovation. No construction activities (including site preparation, utility installations, and any groundbreaking activities) or equipment installations,on existing structures, may begin until the EHP review process is complete. 31 Section 6 — Post Award Requirements 1 2023 Inventory Control Subrecipients must use standardized resource management and Property concepts for resource typing and credentialing, in addition to Management maintaining an inventory by which to facilitate the effective identification, dispatch, deployment, tracking, and recovery of resources. Subrecipients must have an effective inventory management system, to include: • Property records that document description, serial/ID number, fund source, title information, acquisition date, cost, federal cost share, location, use, condition, and ultimate disposition; • A physical inventory conducted at least every two years; • A control system to prevent loss, damage, and theft of grant purchased equipment and supplies; and • Adequate maintenance procedures to keep the property in good condition. Equipment When original or replacement equipment acquired under the Disposition HSGP is no longer needed for program activities, the Subrecipient must contact the Program Representative to request disposition instructions. See 2 C.F.R. § 200.313(e). Performance Subrecipients must complete a BSIR each Winter and Summer Reporting using the DHS/FEMA Grants Reporting Tool (GRT) for the duration of the subaward period of performance or until all grant activities are completed and the subaward is formally closed by Cal OES. Failure to submit a BSIR could result in subaward reduction, suspension, or termination. Access to the BSIR may be obtained through the GRT. To create a new account, please click the link that reads, "Register for an account" and follow the instructions provided. The Subrecipient will be required to ensure up-to- date project information is entered. The Project Ledger in the FMFW may assist with the BSIR data entry process. For additional assistance with the GRT, please contact your Program Representative. 32 Section 6 — Post Award Requirements Extension Extensions to the initial period of performance identified in the Requests subaward will only be considered through formal, written requests to your Program Representative. Upon receipt of the extension request, Cal OES will: l . Verify compliance with performance reporting requirements by confirming the Subrecipient has submitted all necessary performance reports; 2. Confirm the Subrecipient has provided sufficient justification for the request; and 3. If applicable, confirm the Subrecipient has demonstrated sufficient progress in past situations where an extension was authorized by Cal OES. Extension requests will be granted only due to compelling legal, policy, or operational challenges, must be project- specific and will only be considered for the following reasons: l . Contractual commitments with vendors that prevent completion of the project within the period of performance; 2. The project must undergo a complex environmental review which cannot be completed within this timeframe; 3. Projects are long-term by design and therefore, acceleration would compromise core programmatic goals; and 4. Where other special circumstances exist. To be considered, extension requests must be received no later than 60 days prior to the end of the Subrecipient's period of performance and must contain specific and compelling justifications as to why an extension is required. All extension requests must address the following: l . Grant program, fiscal year, and award number; 2. Reason for delay; 3. Current status of the activity/activities; 4. Approved period of performance termination date and new project completion date; 5. Amount of funds drawn down to date; 6. Remaining available funds, both federal and non-federal; 33 Section 6 — Post Award Requirements 1 20; Extension 7. Budget outlining how remaining federal and non-federal Requests funds will be expended; Cont. 8. Plan for completion, including milestones and timeframes for each milestone and the position/person responsible for implementing the plan for completion; and 9. Certification the activity/activities will be completed within the extended period of performance without any modification to the original Project Scope. General questions regarding extension requirements and the extension request form, should be directed to your Program Representative. For additional information, please see IB 379. Extension requests for personnel and salaries do not meet the requirements of IB 379 and will not be granted. Subrecipients are expected to complete all grant-funded personnel activities by the end of the subaward period of performance. Progress Reports All Subrecipients that receive Cal OES approval to extend on Grant their FY 2023 Grant Subaward period of performance may be Extensions required to submit progress reports indicating completed and future project milestones on all extended projects. Progress reports must be submitted electronically to the Subrecipient's Program Representative. Deadlines for the submission of progress reports will be established at the time of extension approval. Monitoring Cal OES Grants Monitoring actively monitors Subrecipients, through day-to-day communications, programmatic site visits, desk, and on-site compliance assessments. The purpose of the compliance assessment is to ensure Subrecipients are in compliance with applicable state and federal regulations, grant guidelines, and programmatic requirements. Monitoring activities may include, but are not limited to: • Verifying entries recorded on the FMFW categories are properly supported with source documentation; • Eligibility of and support for expenditures, typically covering two to three years of data; • Comparing actual Subrecipient activities to those approved in the grant application and subsequent 34 Section 6 — Post Award Requirements 1 202 modifications, including the review of timesheets and Monitoring invoices as applicable; Cont. . Procurements and contracts; • Ensuring equipment lists are properly maintained and physical inventories are conducted; • Ensuring advances have been disbursed in accordance with applicable guidelines; and • Confirming compliance with Standard Assurances; and • Information provided on performance reports and payment requests NOTE: It is the responsibility of all Subrecipients that pass down grant funds to other entities, to maintain and utilize a formal process to monitor the grant activities of their subawards. This requirement includes, but is not limited to, on-site verification of grant activities, as required. It is common for Subrecipients to receive findings in a programmatic site visit or compliance assessment, which require a Corrective Action Plan (CAP) to be submitted by Subrecipients. Those Subrecipients who fail to submit a CAP, as required, shall have a "hold" placed on any future reimbursements until the "finding" is resolved. Failure to Submit Periodic reporting is required by the grant. Subrecipients who Required Reports miss a single reporting deadline may receive a letter addressed to their Board of Supervisors informing them of the failure to report. County OAs and tribes who fail to report twice consecutively may have subsequent awards reduced by 10% until timely reporting is reestablished; UASIs may have a "hold" placed on any future reimbursements. Suspension/ Cal OES may suspend or terminate grant funding, in whole or Termination in part, or other measures may be imposed for any of the following reasons: • Failure to submit required reports. • Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances. • Failure to comply with the requirements or statutory progress toward the goals or objectives of federal or state law. • Failure to make satisfactory progress toward the goals or objectives set forth in the Subrecipient application. • Failure to follow Grant Subaward requirements or Special Suspension/ Conditions. 35 Section 6 — Post Award Requirements 1 2023 Termination . Proposing or implementing substantial plan changes to Cont. the extent that, if originally submitted, the application would not have been selected for funding. • False certification in the application or document. • Failure to adequately manage, monitor, or direct the grant funding activities of their Subrecipients. Before taking action, Cal OES will provide the Subrecipient reasonable notice of intent to impose corrective measures and will make every effort to informally resolve the problem. Cal OES will close-out Subrecipient awards when it Closeout determines all applicable administrative actions and all required work of the federal award have been completed. Subawards will be closed after: • All funds have been requested and reimbursed, or disencumbered; • Receiving all applicable Subrecipient reports indicating all approved work has been completed, and all funds have been distributed; • Completing a review to confirm the accuracy of reported information; • Reconciling actual costs to subawards, modifications, and payments; and • Verifying the Subrecipient has submitted a final BSIR showing all grant funds have been expended. Records Retention The records retention period is three years from the date of the Cal OES Grant Closeout letter, or until any pending litigation, claim, or audit started before the expiration of the three-year retention period has been resolved and final action is taken. For indirect cost rate proposals, cost allocation plans, or other rate computation records, the start of the record retention period is dependent on whether the proposal, plan, or other computation is required to be submitted to the federal government (or to the pass-through entity) for negotiation purposes. See 2 C.F.R. § 200.334(f). In order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g). 36 Section 6 — Post Award Requirements 1 202 3 Records Retention The Cal OES Grant Closeout Letter will notify the Subrecipient Cont. of the start of the records retention period for all programmatic and financial grant-related records. If the State Administrative Agency's award remains open after the Subrecipient's submission of the final BSIR, Cal OES will complete any additional BSIR reporting required under the award on behalf of the Subrecipient. Closed grants may still be monitored and audited. Failure to maintain all grant records for the required retention period could result in a reduction of grant funds, and an invoice to return costs associated with the unsupported activities. If documents are retained longer than the required retention period, FEMA, the DHS Office of Inspector General, Government Accountability Office, and pass-through entity have the right to access these records as well. See 2 C.F.R. �$ 200.334, 200.336. 37 Attachment A - FY 2023 HSGP Allocations 2023 *SHSP allocations reflect National Priority Area project adjustments State Homeland Security Program (SHSP) Operational Area Total Award Operational Area Total Award ALAMEDA 1,650,795 ORANGE 3,091,413 ALPINE 76,145 PLACER 465,161 AMADOR 113,439 PLUMAS 93,069 BUTTE 267,310 RIVERSIDE 2,398,207 CALAVERAS 117,971 SACRAMENTO 1,578,910 COLUSA 94,168 SAN BENITO 137,459 CONTRA COSTA 1,178,218 SAN BERNARDINO 2,161,778 DEL NORTE 1Q0,963 SAN DIEGO 3,210,706 EL DORADO 256,682 SAN FRANClSCO 878,889 FRESNO 1,039,636 SAN JOAQUIN 823,130 GLENN 102,425 SAN LUIS OBISPO 342,774 HUMBOLDT 203,934 SAN MATEO 785,321 IMPERIAL 246,059 SANTA BARBARA 499,634 INYO 93,103 SANTA CLARA 1,882,403 KERN 942,855 SANTA CRUZ 329,271 KINGS 220,012 SHASTA 247,205 LAKE 126,762 SIERRA 78,080 LASSEN 103,878 SISKIYOU 116,809 LOS ANGELES 9/481/457 SOLANO 501,615 MADERA 225,138 SONOMA 535,157 MARIN 320,277 STANISLAUS 599,128 MARIPOSA 102,042 SUTTER 169,572 MENDOCINO 168,349 TEHAMA 132,940 MERCED 346,225 TRINITY 90,284 MODOC 83,289 TU LARE 528,108 741 MONO 87,762 TUOLUMNE , MONTEREY 488,715 VENTURA 870,207 NAPA 204,898 YOLO 285,965 NEVADA 171,574 , IYUBA 153,481 *Total 41,728,498 38 Attachment A — FY 2023 HSGP Allocations Fusion Centers Region Total Award SAN FRANCISCO BAY AREA 1,792,050 SACRAMENTO/CENTRAL VALLEY AREA 2,565,000 GREATER LOS ANGELES AREA 2,887,500 SAN DIEGO AREA 2,047,500 ORANGE AREA 835,000 *Total 10,127,050 * SHSP allocations reflect National Priority Area project adjustments Urban Areas Security Initiative (UASI) *A minimum of 30% of UASI funding must be for Law Enforcement Terrorism Prevention Federal Allocation to Urban Area Allocation to UASI State Initiatives State ANAHEIM/SANTA ANA AREA 5,250,000 4,278,750 971,250 BAY AREA 36,493,265 29,742,011 6,751,254 LOS ANGELES/LONG BEACH AREA 66,174,270 53,932,030 12,242,240 RIVERSIDE AREA 3,900,000 3,178,500 721,500 SACRAMENTO AREA 3,800,000 3,097,000 703,000 SAN DIEGO AREA 16,445,560 13,403,131 3,042,429 Total 132,063,095 107,631,422 24,431,673 39 Attachment B — FY 2023 HSGP Timeline 1 2023 DHS/FEMA Announcement of 2023 HSGP NOFO February 13, 2023 Cal OES Application Due to DHS May 18, 2023 DHS Award to California September 25, 2023 Subrecipient period of performance begins September 1, 2023 2023 HSGP California Supplement release October 2023 Subrecipient Workshops October 2023 Subrecipient Awards (45 days from DHS award) October 2023 Subrecipient Final Applications for FY23 Due to December 29, 2023 Cal OES Subrecipient period of performance ends May 31, 2026 Final Cash Requests due to Cal OES Within twenty (20) calendar days after end of grant Cal OES's period of performance ends August 31, 2026 40 Attachment C: FY 2023 HSGP Application Checklist 2023 Subrecipient: FIPS#: Program Representative: Financial Management Forms Workbook: ❑ Grant Award Face Sheet ❑ Authorized Body of 5 ❑ Project Ledger ❑ Planning Tab ❑ Organization Tab ❑ Equipment Tab ❑ Training Tab ❑ Exercise Tab ❑ Consultant/Contractor Tab ❑ Management & Administration Tab ❑ Indirect Cost Tab ❑ Authorized Agent Sheet Attachments: ❑ Original Counter-Signed Award Letter ❑ Governing Body Resolution (Certified) ❑ Standard Assurances (Signed Originals) ❑ FFATA Certification ❑ Lobbying Certification ❑ Subrecipient Grant Management Assessment Form ❑ Indirect Cost Rate Negotiation Agreement ❑ Personnel Cap Waiver (if Applicable) ❑ Intelligence Analyst(s) Certificates (If Applicable) UASI Only: ❑ UASI Footprint ❑ UAWG Roster State Agencies and Tribes Only: © Signature Authority Form (in lieu of Governing Body Resolution) For Cal OES Use Only Reviewed by: Date: Management Approval: Date: UEI ❑ LETPA 35% or >❑ M&A 5% or <❑ CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) WORKBOOK INSTRUCTIONS This worksheet provides instructions on how to complete the FY2023 Financial Management Forms Workbook(FMFW),HSPG,v23. It is divided into sections that correspond to each of the worksheets within this workbook. The first section describes the macros used in this workbook and can be ignored if you are using the non-macro version of this FMFW. For further guidance,contact your Program Representative. Below is a table with instructions on how to enable macros in Microsoft Excel,depending on the version. Note:Some computers may not run Macros correctly even when enabled in Excel. A Non-Macro version of the workbook is available under such circumstances. Version Instructions 1)Rom the menu bar,click on TOOLS>MACRO>SECURITY. 2)From SECURITY LEVEL tab,select the MEDIUM or LOW. Excel 2003 3)Save,Close,and Re-open the workbook. NOTE:The MEDIUM setting will prompt you to enable or disable macros each time the file is opened.This will prevent potentially unsafe macros from running. The LOW setting will enable macros without a prompt. 1)Click the round"Office"button in upper left corner of The window. 2)Click"Excel Options"button near lower-right corner. 3)From"Excel Options"window,select'Trust Center'on left pane. Excel 2007 4)Click on the'Trust Center Settings'button on the right pane,which will open a new'Trust Center'window. 5)From the new'Trust Center'window,pick"Macro Settings"on left pane. 6)Choose"Disable all macros with notification"radio button on the right pane,then click OK. NOTE:Each time a workbook with macros is opened,a security alert will appear. This alert may be a pop-up window or a banner across the top of the window.You must choose to enable for macros to function. 1)Click on the File tab,then choose Options,which will then open a new"Excel Options"window. 2)From the new window,click'Trust Center'on the left pane. 3)Click'Trust Center Settings..:'button on the right pane,which will then open a new'Trust Center'window. Excel 2010/2013/2016/2019/365 4)From the'Trust Center'window,pick"Macro Settings'an left pane. 5)Choose"Disable all macros with notification"radio button on the right pane,then click OK. 6)Save,Close,and Reopen the workbook. NOTE:Each time a workbook with macros is opened,a security alert will appear. This alert may be a pop-up window or a banner across the top of the window.You must choose to enable for macros to function. Below is a table of the macro buttons available on many of the worksheets in this workbook. Button Function Sort Sorts table by project number,in ascending order. Spellcheck Spellchecks the worksheet. Clear Filters Clears all filters applied to any of the tables. Calculate M&A Calculates maximum allowable M&A(5%)based on total cost of all projects excluding M&A. Black Font Selects the entire rows)of the selected cell(s)and changes the font color to black.Any strikethroughs will be removed. Red Strikethrough Selects the entire row(s)of the selected celf(s)and changes the font color to red.A red strikethrough will be added. Blue Font Selects the entire row(s)of the selected cell(s)and changes the font color to blue.Any strikethroughs will be removed. Add Row Adds row below the selected cell. Delete Row Deletes entire row(s)of selected cell(s).Selection must be contiguous if multiple cells are selected. Validate Worksheet Restores formulas and formatting to default values in the appropriate cells.Use this if formulas are missing or are not calculating correctly.This macro also auto-sizes the table rows to automaticaly fit the contents within the cells. New Request Duplicates the active worksheet for reimbursement and modification requests,placing it immediately after the original worksheei. An input box will appear to name the new worksheet. Remember to use the most recent version of the worksheet when creating a new request. New Mod Item Copies the selected line and inserts it immediately below. The font color of the selected row will change to red with a red strikethrough indicating that the line item has been changed.The duplicated line will have blue font color,without a strikethrough,indicating the modified line item. Initial Application Populates the Ledger Type field with"Initial Application"and the Date field with today's date. Advance Populates the Ledger Type field with"Advance"and the Date field with todays date,A new"Request#"field will appear. Reimbursement Request Populates the Ledger Type field with"Reimbursement Request'and the Date field with today's date. A new"Request#"field will appear. FY 2023 HSGP FMFW (Macro)v.23 1 of 30 Instructions CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Modification Populates the Ledger Type field with"Modification"and the Date field with today's date. A new"Request#"field will appear. FY 2023 HSGP FMFW(Macro)v.23 2 of 30 Instruction! CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Below is a table that lists macros that can be activated by using a keyboard shortcut.A shortcut requires the user to press 2 keys simultaneously:the control button and a letter. Keyboard Shortcut Function ctrl+Shift+G Creates a new worksheet with a pivot table that aggregates Budgeted Costs by Solution Area. Only works on the Project Ledger tab. Ctrl+Shift+J Sorts projects by IJ number in ascending order. Ctrl+Shift+L Breaks all links to external sources Cirl+Shift+Y Duplicates the active sheet,then deletes the red lines and changes blue font to black font. s Use the Grant Subaward Face Sheet to apply for grant programs.Each grant program requires its own separate Grant Subaward Face Sheet. Please convert the Grant Subaward Face Sheet to PDF in portrait forma and provide a digital signature from the authorized official.The use of white out,tape,or digital redaction Is prohibited and will invalidate the signature on the Grant Subaward Face Sheet. Cal OES Section:The top portion of the form contains blocks for four(4)important numbers.Please do not fill in these blocks.These numbers will be entered by Cal OES. Form Field Instructions The Subrecipient is the unit of government or community based organization(CBO)that will have legal responsibility for these grant funds(e.g.County of Alameda,City of Fresno or Women's Place of Merced).Enter the legal name of the Subrecipient that is registered with the Internal Revenue Service(IRS). 1. Subrecipient PLEASE NOTE:All CBOs must be registered,active,and current with the IRS,Department of Justice(DOJ),and Secretary of State(SOS)websites.Failure to be current will result in funds being withheld by Cal OES. Enter the full 12-character Federal System for Award Management(SAM)Unique Entity Identification(UEI)for the Subrecipient.If the Subrecipient does not yet 1 a. Federal UEI Number(Subrecipient) have a UEI assigned,one may be obtained by requesting a UEI in SAM.gov.This requirement applies to federally funded grants only.Your UEI must be current and active in SAM at the time of your Award. 2. Implementing Agency Enter the complete name of the agency responsible for the day-today operation of the grant(e.g.Sheriff,Police Department,or Department of Public Works),if the Implementing Agency is the same as the Subrecipient,enter the some title again. Enter the full 12character Federal System for Award Management(SAM)Unique Entity Identification(UEI)for the Implementing Agency.If the Implementing 2a. Federal UEI Number(Implementing Agency) Agency does not yet have a UEI assigned,one may be obtained by requesting a UEI in SAM.gov.This requirement applies to federally funded grants only. Your UEI must be current and active in the SAM at the time of your Award. 3. Implementing Agency Address Enter the address of the Implementing Agency.Provide the complete nine digit zip code(Zip+4). 4. Location of Project Enter the City and County/Operational Area where the project is located.Provide the complete nine digit zip code(Zip+4). 5. Disaster/Program Title Enter the name of the Disaster or Program providing the funds for this Grant Subaward.A disaster may be referred by the federal declaration number. Program titles should be complete without the use of acronyms. 6. Performance Period Enter beginning and ending dates of the performance period for the Grant Subaward.(mm/dd/yyyy) Indicate whether you are using the 10%de Minimis rate based on Modified Total Direct Costs(MTDC)or your current cognizant agency approved indirect cost 7. Indirect Cost Rate rate agreement.A copy of the approved negotiated indirect cost rate agreement must be enclosed with your application.Indicate N/A if you will not be claiming indirect costs under the award. Indirect costs may or may not be allowable under all Federal fund sources. For each fund source used in the program,select the correct grant year and acronym from the drop down lists,the amount of state or federal funds B-12.Fund Allocations and Total Project Cost requested,the amount of cash and/or in-kind match contributed and the resulting totals.Please do not enter both state and federal on the same line.The Total Project Cost row should correspond to the total project cost specified in the budget. 13.Certification Paragraph Please review the Certification Paragraph. 14.CA Public Records Act Please review,and if applicable,provide the necessary documentation. 15. Official Authorized to sign for the Subrecipient Enter the name and title of the official authorized to enter into the Grant Subaward for the Subrecipient as stated in Block I of the Grant Subaward Face Sheet (Cal OES 2-101).Enter the Payment Mailing Address where grant funds should be sent.Provide the complete nine digit zip code(Zip+4). 16. Federal Employer ID Number Enter the nine digit Federal Employer Identification Number for the Implementing Agency. AUTHORIZEDSection 3: •NTACT INFORMATION Provide the contact information of any additional Authorized Agents(AA)or staff related to grant activities.It is recommended that more than one person be designated as an AA,so that if one AA is not available, a second AA can sign the requests for reimbursements and modifications. FY 2023 HSGP FMFW(Macro) v.23 3 of 30 Instructions CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) PROJECT Use this ledger to submit funding information for projects,as well as submitting Cash Requests and Modifications. Ledger Column Name Instructions Request Type Using the Macro buttons,specify what type of ledger is being completed(Application,Advance,Reimbursement,or Modification).Enter the request number. State Goals Select the State Goals from the drop-down list. Direct/Suboward Use the drop-down list to identify if the Project is Direct or Subaward Project Enter a three(3)digit Project Number associated with each project.Project numbers must be assigned sequentially and must be unique for each Project. Project Title Enter a short,but descriptive name for the project. Project Description Enter the project description,citing specific and measurable objectives. Solution Area Select a Solution Area from the drop-down list. Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list.This list is dependent on a selection from the Solution Area Category drop-down list.The Solution Area Sub-Category will not display the drop-down list unless a Solution Area Category is selected. Core Capabilities Select a Core Capabilities from the drop-down list. Capability Building Select Capability Building from the drop-down list. Deployable/Shareable Select from the drop down list. Total Budgeted Cost Enter the total amount obligated for the project. Previously Approved Amount This field auto-populates with the cumulative expenditures of all reimbursement requests prior to the current request.This value does not include any match amounts. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for the line item. Total Approved This field auto-populates with the cumulative amount expended for the line item.This value does not include any match amounts. Expenditures To Date This field auto-populates with the total expenditures to date for the line item.This value includes match amounts. Remaining Balance This field auto-populates with the remaining balance allowed for the line item.This value does not include any match amounts. Percent Expended This field auto-populates with the amount expended,io-date,as a percentage of the budgeted amount.This value does not include any match amounts. Section 5: PLANNING Ledger Column Name Instructions Project Enter the project number that corresponds with the Project Ledger Direct/Subaward Use the drop down list to identify if the project is Direct or Subaward. Planning Activity Enter the planning activity. Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list that corresponds with the Project Ledger. Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-down list unless a Solution Area Sub-Category is selected. Final Product Enter a description of the final product for this Planning activity.This must be a tangible item such as a manual,procedure,etc.Please contact your Program Representative for further examples of final products. Noncompetitive Procurement over 250k Select YES or NO from the drop-down list. Hold Trigger If project is subject to a Hold,select the Hold type from drop-down list. Approval Date If applicable,enter date when hold was released/approved. Budgeted Cost Enter the total amount of grant funding budgeted for the line item. Previously Approved Amount This field auto-populates with the cumulative expenditures as of all reimbursement requests prior to the current request.This value does not include any match amounts. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for the line item. Total Approved This field auto-populates with the total expenditures to-date for the line item.This value does not include any match amounts. Remaining Balance This field auto-populates with the remaining balance allowed for the line item.This value does not include any match amounts. FY 2023 HSGP FMFW(Macro)v.23 4 of 30 Instructions CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Section 6: ORGANIZATION Ledger Column Name Instructions Project Number Enter the project number that corresponds with the Project Ledger Direct/Subaword Use the drop down list to identify if the project is Direct or Subaward. Organization Enter the name of the organization. Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list that corresponds with the Project Ledger. Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category Expenditure Category will not display the drop-down list unless a Solution Area Sub-Category is selected. Detail Select a Detail option from the drop-down list. Budgeted Cost Enter the total amount of grant funding budgeted for the line item. Previously Approved Amount This field auto-populates with the cumulative expenditures as of all reimbursement requests prior to the current request.This value does not include any match amounts. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for the line item. Total Approved This field auto-populates with the total expenditures to-date for the line item.This value does not include any match amounts. Remaining Balance This field auto-populates with the remaining balance allowed for the line item.This value does not include any match amounts. EQUIPMENTSection 7: Ledger Column Name Instructions Project Enter the project number that corresponds with the Project Ledger Equipment Description Provide a description of equipment and quantity.If Item is Mobile or Portable identify as such. AEL Number&Title Place the AEL Number and Title in these columns.The AEL Number and Title can be obtained from the following link: Authorized Equipment List SAFECOM Compliance Select YES,NO,or N/A from the drop-down list. Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list that corresponds with the Project Ledger. Invoice Number Enter the Invoice Number for the equipment. Vendor Enter the name of vendor from whom the equipment was purchased. ID Tag Number Enter the ID Tag Number used to identify this equipment with.Subrecipient may use a product's serial number,or their own internal numbering format to tag equipment. ID Tag Number must be available during monitoring visits. %of Federal Funds Used In the Purchase Select 507.or 100%from the drop-down list,or enter the appropriate percentage. Condition and Disposition Enter the condition of equipment by selecting the appropriate drop-down item.If the equipment is not in use,please use the"Deployed Location"column to explain current status. Deployed Location Enter the equipment's current location. Acquisition Date Enter the date that this equipment was acquired from vendor. Noncompetitive Procurement over 250k Select YES or NO from the drop-down list. Hold Trigger If project is subject to a Hold,select the Hold type from drop-down list. Approval Date If applicable,enter date when hold was released/approved. Budgeted Cost Enter the total amount of grant funding budgeted for the line item. Previously Approved Amount This field auto-populates with the cumulative expenditures as of all reimbursement requests prior to the current request.This value does not include any match amounts. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for the line item. Total Approved This field auto-populates with the total expenditures to-date for the line item.This value does not include any match amounts. Remaining Balance This field auto-populates with the remaining balance allowed for the line Item. This value does not include any match amounts. FY 2023 HSGP FMFW (Macro) v.23 5 of 30 Instructions CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) JEW Section 8: TRAINING Ledger Column Name Instructions Project Number Enter the project number that corresponds with the Project Ledger Direct/Suboword Use the drop down list to identify if the project is Direct or Subaward. Course Name Enter course name. Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list that corresponds with the Project Ledger. Expenditure Category Select an Expenditure Category from the drop-down list,This list Is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-down list unless a Solution Area Sub-Category is selected. Feedback Number Enter the Feedback Number for the Training activity. To request a training Feedback Number,contact CST]and submit the form from the following link: CST] Trackina Number Reauest Form Training Activity Please identify your training activity from the drop-down list. Total 0 Trainee(s) Enter the total number of trainee(s). Identified Host If you are not the host,please identify who is the host.For further guidance,please refer to your Program Representative. Noncompetitive Procurement over$250k Select YES or NO from the drop-down list. Hold Trigger If project is subject to a Hold,select the Hold type from drop-down list. Approval Date If applicable,enter date when hold was released/approved. Budgeted Cost Enter the total amount of grant funding budgeted for the line item. Previously Approved Amount This field auto-populates with the cumulative expenditures as of all reimbursement requests prior to the current request.This value does not include any matct amounts. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for the line item. Total Approved This field auto-populates with the total expenditures io-date for the line item.This value does not include any match amounts. Remaining Balance This field auto-populates with the remaining balance allowed for the line item.This value does not include any match amounts. FY 2023 HSGP FMFW (Macro)v.23 6 of 30 Instruction! CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) section Ledger Column Name Instructions Project Enter the project number that corresponds with the Project Ledger Direct/Subaward Use the drop down list to identify if the project is Direct or Subaword. Exercise Title Enter the title of the exercise activity. Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list that corresponds with the Project Ledger. Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-down list unless a Solution Area Sub-Category is selected. Exercise Activity Please select your exercise activity from the drop-down list. Identified Host If you are not the host,please identify who is the host.For further guidance,please refer to your Program Representative. Date of Exercise Enter the date of when this exercise was conducted. Date of AAR/IP E-mailed into HSEEP Enter the date that the After Action Report(AAR)/Improvement Plan(IP)was e-mailed to hseeo@fema.dhs.aov. Noncompetitive Procurement over$250k Select YES or NO from the drop-down list. Hold Trigger If project is subject to a Hold,select the Hold type from drop-down list. Approval Date If applicable,enter date when hold was released/approved. Budgeted Cost Enter the total amount of grant funding budgeted for the line item. Previously Approved Amount This field auto-populates with the cumulative expenditures as of all cash request requests prior to the current request.This value does not include any match amounts. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for the line item. Total Approved This field auto-populates with the total expenditures to-date for the line item.This value does not include any match amounts. Remaining Balance This field auto-populates with the remaining balance allowed for the line item.This value does not include any match amounts. Ledger Column Name Instructions Project Number Enter the project number that corresponds with the Project Ledger Activity Provide detailed information on M&A activity. Solution Area Sub-Category Select"Grant Administration"from the drop-down list. Expenditure Category Select an Expenditure Category from the drop-down list.This list Is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-down list unless a Solution Area Sub-Category is selected. Detail Select a Detail option from the drop-down list. Budgeted Cost Enter the total amount of grant funding budgeted for the line item. Previously Approved Amount This field auto-populates with the cumulative expenditures as of all reimbursement requests prior to the current request.This value does not include any match amounts. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for the line item. Total Approved This field auto-populates with the total expenditures to-date for the line item.This value does not include any match amounts. Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts. FY 2023 HSGP FMFW(Macro)v.23 7 of 30 Instruction! CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) INDf1RE_CT . If claiming indirect costs under the award,provide detailed information on the total estimated indirect costs and the indirect cost rate at which you will be claiming. If you have a federally-approved rate,provide information on the direct cost base on which,the rate is calculated,e.g.,Salary and Wages(S/W),Salary,Wages and Benefits(SW&B),Total Direct Costs(TDC),Modified Total Direct Costs(MTDC),the De Minimis Ratf of 10%of MTDC(10%MTDC),or another base(Other). Ledger Column Name Instructions Project Letter Enter the project number that corresponds with the Project Ledger Activity Provide detailed information on Indirect Cost activity. Solution Area Sub-Category Select"Facilities&Administration"from the drop-down list. ICR Base Select an ICR Base from the drop-down list. Rate Enter the Percentage Rate. Budgeted Cost Enter the total amount of grant funding budgeted for the line item. Previously Approrved Amount This field auto-populates with the cumulative expenditures as of all reimbursement requests prior to the current request.This value does not include any match amounts. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for the line item. Total Approved This field auto-populotes with the total expenditures to-date for the line item.Ibis value does not include any match amounts. Remaining Balance This field auto-populates with the remaining balance allowed for the line item.This value does not include any match amounts. CONSULTANTSection 12: • • Ledger Column Name Instructions Project Letter Enter the project number that corresponds with the Project Ledger Consulting Finn/Consultant Name Provide the name of the Consulting Firm and Consultant Name. Project&Description of Services Provide detailed information on the project and description of services.If your consultant/contractor invoiced you for their services using a fee for each deliverable,then describe the product in the Deliverable column.(e.g.:$10,000 for a reverse 91 I/telephone emergency notification system) Deliverable If your consultant/contractor invoiced you for their services using a fee for each deliverable,then describe the product in the Deliverable column. (e.g.:$10,000 for a reverse 911/telephone emergency notification system) Solution Area Select a Solution Area from the drop-down list. Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list that corresponds with the Project Ledger.This list is dependent on a selection from the Solution Area Category drop-down list.The Solution Area Sub-Category will not display the drop-down list unless a Solution Area Category is selected. Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-down list unless a Solution Area Sub-Category Is selected. Noncompetitive Procurement over$250k Select YES or NO from the drop-down list. Hold Trigger If project is subject to a Hold,select the Hold type from drop-down list. Approval Date If applicable,enter date when hold was released/approved. Period of Expenditure Enter the Period of Expenditure in this column. Fee for Deliverable If your consultant/contractor Invoiced you for their services using a fee for each deliverable,then fill in the cost for the product in the Fee for Deliverable column. (e.g.:$10,000 for a reverse 911/telephone emergency notification system) Total Cost Charged to this Grant Enter the Total Cost Charged to the Grant In this column. AUTHORIZEDSection 13: AGENT The Authorized Agent sheet must accompany ALL Reimbursement Requests,Modifications,and the Initial Application. Form Field Instructions Request Type Enter the type of request that is being made. Use one of the following types: INITIAL APPLICATION,REIMBURSEMENT REQUEST,FINAL REIMBURSEMENT REQUEST and MODIFICATION Performance Period This field is auto-populated with the grant Performance Period as described on the Face Sheet Tab Request# Enter the"Cash Request"or"Modification"number associated with this request. Amount This Request This field is for Cash Requests only: Enter the requested dollar amount for this request. Authorized Agent Enter the Name and Title of Authorized Agent.Sign and date. FY 2023 HSGP FMFW(Macro)v.23 8 of 30 Instruction! CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Section 14: ICR SUMMARY Ledger Column Name Instructions Period Enter the time period for which the indirect cost rate is valid. Use the format:Month/Year through Month/Year. Indirect Cost Rate for Period Enter the indirect cost rate for period ICR Base Select ICR Base from the drop-down Total Costs Enter Total Costs. Less Distorting Costs Enter Less Distorting Costs. Costs Applicable to ICR This field auto-populates. Total Direct Costs This field auto-populates. Total Allowable Indirect Costs This field auto-populates. Total Budgeted Indirect Costs Enter Total Indirect Costs Budgeted;this value should be not be greater than the Total Alowable Indirect Costs. FY 2023 HSGP FMFW(Macro)v.23 9 of 30 Instructions CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal IDES) FY 2023 Investment Justicallons State Homeland Security Strategy Goal IJ N Description hUnimum All—lon Goal p Description 1.1.01 Enhance Information and lntefgence Sharing and Cooperation with Federal Agencies.including DHS(National Pdodty) 3% 1 Enhance Information Colectian,Analysis.and Sharing.in Support of Pubic Safety Operations across Covemia 1102 Enhance the Protection of Soft Twgeb/Crowded Places INationd Priority) 3% 2 Protect CAlkal Infrastruchae and Key Resources from AI Thresh and Hazards 1.1.03 Enhance Cybersecuity(Nationnal Priority) 3 5 trengihen Security and Preparedness across Cyberspace IJ.04 Enhancing Community Peparedners and Resilience(National Priority) 3% 4 Strengthen Communications Capobiir,s through Planning,Governance.Technology,and Equipment 1105 Combatting Domestic Violence Exhembm(Notional Priority) 3% 5 Enhance Community Preparedness 1.1.06 Strengthen Emergency Communications CopobilAes Mrough Planning,Govamance.Technology.and Equipment 6 Enhance Mulfrlud5dlcflonaVlnter-Juds4Jictional AI-Haswds Incident Catashuphic Pbnning,Response,and Recovery Capabilities IJ.07 Enhance Medical and Pubic Health Prepwedness 7 Improve Medical and Health Copabitities 1.1.08 Strengthen Information Shoring and Collaboration R Enhance Incident Recovery Capabilities IJ09 Enhance MsAli-JWl ictiondnntw-JulsdiclionalA Hmwd,lwhde CommunitylncideniPbnning.Respanso&Recovery 9 Strengthen Food&ABdculture Preparedness Capabiitlef 1110 Protect Critical Inf—s Lion and Key Resources(including Food&Agriculture) 10 Enhance Homeland Security Exercise,EvouraPts,and Training Programs IJJ1 Enhance Election Security(National Priority) 3% Q Yefow field denotes Natoli Pretty Area FY 202.2 Investment Justicaffons IJ a Description Minimum Allocation IJ.001 Enhance Wormolion and intelligence 5hadng and Cooperation wlih Federal Agencies.including DHS(Noflonol Priority) 3% 11.02 Enhance Me Protection of Soft Torgets/Crowded Pieces(National Priority) 3% 1.1.03 Enhance Cybe LilyINaltonal Prlodlyl D.04 Enhancing Community Preparedness and Resilenca(Natianal Priority) 3% IJ.US Combatting Domestic Violence Ehemirm(Notional Priority) 3% 1.1.06 Strengthen Emergency Communications Copubiities through Planning.Governance.Technology.and Equipment IJ.07 Enhance Medical and Pubic Health Prepaedness 1.1.08 strengthen Information Sharing and Collaborator, IJ 09 Enhance MUIR-Ju nalichond/lntef-luisdlc Ronal AFHozonh/Whole Convmunity incident Planning.Response Recovery Capabilities I.I.I. Protect Critical Inlroshsrcticn and Key Resources(Including Food&Agriculture) I1.11 Enhance Election Secunly(Naltonal Priority) Yell—RNd derales Natlenal PdMty Aran FY 2021 Investment Justica0ons U M Description 1101 Enhance Information and Intelligence Sharing and Cooperation with Federal Agencies,including DHS(National Prionfyl 11.02 Enhance the Protection of Soft Torgels/Crowded Places(Naeond Priority) IJ.03 Enhance Cybersecurily(Naliond Pretty) 1.1.04 Address Emergent Threats(National Priority) ,W Combating Domestic violent Extremism Through Enhanced lntefgence Colaclion&Malrrts.Training.And Community Rest—(National Wanly) I1.06 Strengthen Communicalions Capabilities through Planning,Govemance.Technology,and Equipment IJ.07 Enhance Medical and Pubic Health Preparedness IJ.aB Strengthen Information Sharing and CelaboroHon 1J09 Enhance Community Copabilies through MUff-JunsdictionoWnler-Juisddiond AJ-Hazards Incident Planning,Response& Recovery Coordination,including Partnership,with Volunteers and Community Based Orgonbations and Programs 1.1.10 Protect Critical lnfrostruclion and Key Resources(mcluding Food&Agricultural FY 2020 Investment Justications Ili 0 Dmcripllan 1.1.01 Enhance Information and Intelligence Sharing and Cooperation with Federal Agencies,including DHS Motional Plenty) 1.1.02 Enhance the Protection of Son Targets/Cr died Places(NaHond Priority) 1.1.03 Enhance Cybenecudty(National Priority) 1.1.04 Address Emergent Thmah(National Plenty) 1105 Enhance Medical antl Public Health Prepared— I1.06 Strengthen Communications Capabtilies through Planning.Governance,Technology,and Equipment 11.07 Enhance Community Resilience.Including Partnerships with Volunteers and Community-Bored Orgnizatians and Programs IJ.OB Strengthen Information Sharing and Collaboration 1J.09 Enhance Mulf-Juildiclionol/Inlet.Judsdiciond A4Hazords Incident Planning.Response,and Recovery Capabilities IJAD Protect Critical Infrastn:ctlon and Kay Resources fl-killing Food AgdculMe) FY 2019 Investment Justications FY 2023 HSGP FMFW(Macro)v.23 10 of 30 IJ &State Goals CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) U N Descdptlon 1J.01 Strengthen CopobLties of the Stole Threal Assessment System 1101 Protect CNNcal infraskucl a and Key Resources fndudes Food and Agl IJ.OS Enhance Cybenecurlry 1J.04 Strengthen Emergency CommunicoNom CopobilNes Through Planning.G-ornanca,Technology and Eadpment 11.0.5 Enhance Medical and Pubic Health Preparedness 1106 Pre-nfing Violent Edremism Through Alta"-JurbdcyonoWnler-Juvddicflm iColab—fion and Coordnofion IJ.07 Enhance Cammunity RBSTience.IOcludng Parine.hlps Wm Volunteers and Community Based Organliofions and%.grams 11.08 5tengthen lnfarmallon Shoring and ColaboraNun IJ.M Enhance MJNJurisdicfi..Illnler-JUisdcMond A4Haiards IncidentMnning.Response S Recovery Capoblfies IJ.10 Homeland Security Exercise.Eoluofion,and Training Programs FY 2023 HSGP FMFW(Macro)v.23 11 of 30 IJ &State Goals Docusign Envelope ID:7DD563C6-lC41-4CB2-9lA2-81B079EACF66 ML#782882 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES) (Cal OES Use Only) Cog OES# PPs# VS# I I Subaward# 2023-0142 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES GRANT SUBAWARD FACE SHEET The California Governors Office of Emergency Services(Cal OES)hereby makes a Grant Suboward of funds to the following: 1. Subrecipient. County of Fresno la.UEI: GLP5PZLWSZEI 2. Implementing Agency: County of Fresno 2a.UEI: 3. Implementing Agency Address: P.O.Box 11867 Fresno 93775-1800 (Street) (Clty) (LP+4) 4. Location of Project Fresno Fresno 93775-1800 (City) (County) (Zip+4) 5. Disaster/Program Tftie: Homeland Security Grant Program 6. Performance/ September 1,2023 to May 31,2026 Budget Period: (Start Date) (End Date) 7. Indirect Cost Rate: 10%de Minimus Federally Approved ICR(if applicable): % Item Grant Fund A.State B.Federal C.Total D.Cash Match E.In-Kind Match F.Total Match G.Total Cost Number Year Source 8. 2023 SSHSP MGE5131/24 $1,039,636 $1,039,636 $1,039,636 9. 10. 11. 12. Total Project Cost $1,039,636 1 $1,039,636 $1,039,636 13.Certification-This Grant Suboward consists of this title page,the application for the grant,which is attached and made a part hereof,the Assurances/Certifications,and any attached Special Conditions.I hereby certify I am vested with the authority to enter into this Grant Subaward,and have the approval of the City/County Financial Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that all funds received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Suboward.The Subrecipient accepts this Grant Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws,audit requirements, federal program guidelines,and Cal OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget. 14.CA Public Records Act-Grant applications are subject to the California Public Records Act,Government Code section 7920 et seq.Do not put any personally identifiable information or private information on this application.If you believe that any of the information you are putting on this application is exempt from the Public Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed. 15.Official Authorized to Sign for Subrecipienf: Name: Nathan Magsig Title: Chairman of the Board of Supervisors of the County of Fresno Payment Mailing Address: P.O.Box 11867 City: Fresno Zip Code+4: 93775-1800 Signature: '`�""' Date: — c� 16.Federal Employer ID Number, —DocuSlaned (FOR Col OES USE ONLY) rr I rejq certify p my personal knowledge that budgeted funds are available for the period and puten ses of this expenditure stated above. °'4;� 7/19/2024 y(t; �Waousm' 7/19/2024 so .86 (Cal OE B al O .r) (Dafe) (C v) (Date) Ds ENY:2024-25 Chapter:22 SL:14733 Item:0690-101-0890 Pgm:0385 fl� Pi FAIN#:EMW-2023-SS-00042 09/01/23 to 08/31/26 J Fund:Federal Trust AL#:97.067 ATTEST: Program:Homeland Security Grant Program BERNICE E.SEIDEL Match Req.:None Clerk of the Board of Supervisors Project No.:OES23HSGP000012 Amount:$1,039,636 County of Fresno,State of California SC:2024-14733 By Deputy 12 of 30 Grant Subaword Face Sheet Cal OES 2-101 (Revised 05/2023) CL co CL # 2 ® E » E / / ( \ k » B \ \ \ \ \ \ \ \ _ \ \ . § f G � 7 / / ` \ § \ m & r > « \ [ \ _ \ \ \ \ _ \ \ 0 \ \ c = \ 0 o 2 | [ & w 2 ® | § ° 2 | E LU / \ \ { \ \ \ \ / \ ) \ \ § o a ° 0 2 \ § § _ \ u — § 2 5 \ 2 \ 0 / \ — § 2 J ± k w ° ) g \ j jo k \ \ \ \ \ \ \ ) $ / \ \ / \ \ \ \ — e o M ° < _ � _ E / ) \ § a \ ! ; f a 9 u a \ - / { . / : k > y / 3 ( . { § » { k \ § ,\ \ \ ® m § (} ) ) \ c U \ ! k / ; u ! { { - # f k / § [ & / \ < | g = | { 0 \ | » _ 2 \ 2 000 / { _ 2 [ j � M _ k ) \ ( \ 2 ) \ \ \ f f0 - ± 5u cc \ : : m 2 ® ° ® _ 0 0 ? f \ \ \ \ ( \ a 3 04 ) ) ) ) \ ) ) (14 f � a � 0 N sc i O N N N i n U O N N � IL o n M a O \ O q OO 0) m N O 4) N O < h S a - T C N E 0 O Zr; O N n N R h m N O v y 'o a `o n ^m 'o$ E a� 0 L d c u o f daa n U P _O m m P N O aO N °M' R of QS O m O N P N O O U � 'E Nt m N D C a v o< b € o 0 0 0 - o 0 0 O 0 z z z z z° z z z z z z z° LU a w O N oa o 0 6 a o £ t a a o £ ¢ t nt z m m m V t t t t t 1 K W Z O h N h W ,w ; m C V rn rn rn w S C ° O Fo c o O O D O C „ '= aM uf no nE a nb o.E $'.E O o O U O E u L p E O U ; U U E _ U V LL Q d LL OZ G O O 1. h ® E E E E E E n a n _n .o Z O W O n w w LL LL o Q Z rn O O cO y h n N U_ J 'o m° �c :>9 u�� v Do °a ua P om vdoL o °$L ° 0.c `o o o u_-N u °3 cm 0 L> moE:off 3;'EEoS co Epic �o ryu _oc3vjOE °o,°t°_ °EU`c o aD S01 v`t c- -o `o3c u0+o _ a.^.=„vD` ou o`o �v'3-v- _o - o,- >o Ea cm� L^y o _o.`- c 3a- ai-£u o c!: c °`o° rnE 4' o�mo Lv out_ n E.oa e$ a' ;w_ cv.3 „o m�v c¢`�££"� v cc nL..3 n o „pY v� 50 uimn�n ..pp~ Ea.; ..°�❑ L'o. 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R � \ � kk ] § � % * Cl) § cc 7 � 0 a 6 # 2 f a 5.0 \ S \ e ) \k ( \ �k � a \ o __ / ) ± kt 2 % m ? f / y S ) u R ) CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES(Cal OES) INDIRECT COSTS-SUMMARY RECAP OF COSTS CLAIMED County of Fresno Ledger Type Initial Application 2023-0042 Cal OES Approval FUNDING SOURCE ICR PERIOD(Mo/Yr through Mo/Yr) INDIRECT COST RATE FOR PERIOD ICR BASE (Select) (Select) DIRECT COSTS TOTAL COSTS LESS DISTORTING COSTS COSTS APPLICABLE TO ICR Planning Organization Training Exercise M&A SUBTOTAL ELIGIBLE DIRECT COSTS i SUBAWARDS TOTAL COSTS LESS EXCLUDED SUBAWARD COSTS COSTS APPLICABLE TO ICR i SUBTOTAL ELIGIBLE SUBAWARD COSTS TOTAL DIRECT COSTS TOTAL ALLOWABLE INDIRECT COSTS TOTAL BUDGETED INDIRECT COSTS FY 2023 HSGP FMFW(Macro)v.23 29 of 30 ICR \ f \ < 3 2 5 / ) ) _ - o - _ 2 C4 \ ` 0 ° ° ® 9 � { \ 5 \ / \ \ - ° - ) \ % z CL E _ e o m r / E 2 \ � o Go _ < • » Q) \ 0 L \ / G ° co _ & _ \ \ \ x t J J ± 52 } 0 co u E / n Z C) \\ $ & [ _ = O � @ 2 6 \ \ 2 � d °) � 2 2 / \ �\ J 0 3 § { R \n o - L- [ , 0 / \ a / j m � ƒ c 5ca / g § R 'ad E ag b \ / 0 - o \ � / E } w ° { ( \ � c � @ ± \ o - f ® c / a - § 2 0 ° % ) + e32 G LU k \ > « a ° ° ° c\ 0 0= a) u ° \ LU CD � } ƒ / ƒ / t $ 0 % o / \ In 0 \ ao ( 0 m � o % % • g _ ± s w « a CL t / k / ƒ -- . \ 2 Q\ j \ 0 m � \ \ { k t » \ k 0E E \ / \ 0 / � § / cE § ƒ > @ 0 E \� \ / u mac ? 2 % i } 3 @ \ \ J £ � ) ` / &% c / { � � 0 2 - \ \ { % \ >\ k / LU L _ a « E � aG � ) � � � � / J / T) 00 { � k� a = 2 = � � LLJ � \ a � � \ \ § ° 2 ( 3 $ 1 % u \ § f \ § E / 0 ® < = u u co co o / = } \ \ 0)� = G a C £ @ g _ _ . � \ IL .-' Cl \ 0 \E _ / \ / 3 / // § ƒ 0 a .97 o >,/ 0 0V) . ƒ o \ 2 / j � � \ 3 / Z f / E / « c / U \ 3 2 & - c ■ pa» a 2 O a E e . _ U h \ 3 / \ k co o o § Instruction Sheet Governing Body Resolution, Meeting Minutes, & Addendum to GBR Purpose The purpose of the Governing Body Resolution(GBR) is to appoint individuals to act on behalf of the governing body and the OA. Note: Self Certifications are not accepted as a valid Governing Body Resolution. You cannot self certify that you are an authorized agent. Another Board member will need to sign the lower portion of the GBR. Required . Governing Body Resolution(GBR) GBR-related . Meeting Minutes (associated with GBR) Application • Addendum to the GBR Documents Authorized The Governing Body Resolution allows for the appointment of individuals Agent(s) or positions. For each person or position appointed by the governing body, you must submit the following information, with the resolution, to Cal OES on the applicant's letterhead: ❑ Name ❑ Title ❑ Jurisdiction ❑ E-Mail Address ❑ Street Address (City ❑ Phone & Fax Numbers & Zip Code) Authorized . If the Governing Body Resolution identified Authorized Agents by Agent Changes position and/or title, changes can be made by submitting new Authorized Agent information to Cal OES, as indicated above. • If the Governing Body Resolution identified Authorized Agents by name, a new Resolution is needed when any changes are made. The information list above must also be submitted with the new Resolution. r,y" Cat (DES }I 0OVERHOWS OFFICE OF EMERBENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines. The requirements outlined in these assurances apply to Applicant and any of its subreciplents. I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the: (a) Applicable Federal Regulations (see below); (b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual; (d) California Supplement to the NOFO; and (e) Federal and State Grant Program Guidelines. Federal Regulations Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/. In the event Cal OES determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, Applicants will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Applicant acceptance of the changes to the subaward. State and federal grant award requirements are set forth below.The Applicant hereby agrees to comply with the following: 1. Proof of Authority The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree: Page 1 of 15 Iniiive-_`*_� FCal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required; (b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body; (c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body; (d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and (e) The official executing this agreement is authorized by the Applicant. This Proof of Authority must be maintained on file and readily available upon request. 2. Period of Performance The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance. 3. Lobbying and Political Activities As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that: (a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. Page 2 of 15 Initials V6/ Cal OES GOVERNOR'S OFFICE \\ OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principle employment activities are funded in whole or in part with federal funds. Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency. 4. Debarment and Suspension As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Page 3 of 15 Initials ��C '* Cad DES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (4)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default. Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 5. Non-Discrimination and Equal Employment Opportunity The Applicant will comply with all state and federal statutes relating to non- discrimination, including: (a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity; (c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101 et seq.), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs; (e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— Page 4 of 15 Cal 10NiIV j.. ,. GOVERNOR'S OFFICE J OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin; (i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors; (j) California Public Contract Code§ 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; (k) Department of Homeland Security (DHS) policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19; (I) The Applicant will comply with California's Fair Employment and Housing Act (FEHA) (California Government Code §§12940-12957), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m)Any other nondiscrimination provisions in the specific statutes) under which application for federal assistance is being made; and (n) The requirements of any other nondiscrimination statute(s) that may apply to this application. 6. Drug-Free Workplace As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act. Page 5 of 15 Initias/L-""_ Cal OES •' ._,y OOYERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 7. Environmental Standards The Applicant will comply with state and federal environmental standards, including: (a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-21 177), to include coordination with the city or county planning agency; (b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387); (c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources; (e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities; (f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988; (g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands; (i) The Safe Drinking Water Act of 1974, (P.L.93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205); (k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (1) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); and Page 6 of 15 Initialri .. _"• Cal OES + •,a,,,'� OOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (m) Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. The Applicant shall not be: (1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease-and- desist order pursuant to section 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution. 8. Audits For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and 2 C.F.R., Part 200, Subpart F Audit Requirements. 9. Cooperation and Access to Records The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision. 10. Conflict of Interest The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 11. Financial Management False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance. 12. Reporting - Accountability The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, Page 7 of 15 Initials _4` Cal (DES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A. 13. Whistleblower Protections The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310. 14. Human Trafficking The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award. 15. Labor Standards The Applicant will comply with the following federal labor standards: (a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract WoTk Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non- profit organizations. 16. Worker's Compensation The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq. 17. Property-Related If applicable to the type of project funded by this federal award, the Applicant will: (a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acauisition Policies Act of 1970 (P.L. 91-646) Page 8 of 15 Initials �L'"r Cal OES ,s•yF p 0 OvERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more; (c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and (d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will: (a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project; (b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications;and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State. 19. Use of Cellular Device While Driving is Prohibited The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Page 9 of 15 Initial; �� Cal OES `gip' 0OVERNOR'S OFFICE OF EMERYENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services. 20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code §7920.000 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process. HOMELAND SECURITY GRANT PROGRAM (HSGP) - PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS 21. Acknowledgment of Federal Funding from DHS The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. 22. Activities Conducted Abroad The Applicant must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. 23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PH, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PH they collect. The Applicant may refer to the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template as a useful resource. Page 10 of 15 Initiab Cal OES OOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 24. Copyright The Applicant must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of United States Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. 26. Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude the Applicant from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. 26. Energy Policy and Conservation Act The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. 27. Federal Debt Status The Applicant is required to be non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129. 28. Fly America Act of 1974 The Applicant must comply with Preference for United States Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 401 18) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942. 29. Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a. Page 11 of 15 Initicl9l� ,:. oEs Cal ? OOVERNOR'S OFFICE OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 30. Non-supplanting Requirement If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the some purpose through non- federal sources. 31. Patents and Intellectual Property Rights Unless otherwise provided by law, the Applicant is subject to the Bayh-Dole Act, Pub. L. No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. The Applicant is subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14. 32. SAFECOM If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. 33.Terrorist Financing The Applicant must comply with Executive Order 13224 and United States law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws. 34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Page 12 of 15 Initials _ �' eI cQ •✓ C 1-%U s ► - Y= OOVERNOWS OFFICE OF ENERYENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs 35. USA Patriot Act of 2001 The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c. 36. Use of DHS Seal, Logo, and Flags The Applicant must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. 37. Performance Goals In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project and identified in the Threat and Hazard Identification and Risk Analysis or Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The capability gap reduction or capability sustainment must be addressed in the Project Description of the BSIR for each project. 38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. 39. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials The Applicant must comply with the "Build America, Buy America" Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless: (a) All iron and steel used in the project are produced in the United States -this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; Page 13 of 15 Initial . :r. Cal OES <<; i OOVERNOR'S OFFICE ° OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs (b) All manufactured products used in the project are produced in the United States - this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (c) All construction materials are manufactured in the United States -this means that all manufacturing processes for the construction material occurred in the United States. The "Buy America" preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a "Buy America" preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Per section 70914(c) of BABAA, FEMA may waive the application of a "Buy America" preference under an infrastructure program in certain cases. On July 1, 2022, OMB approved FEMA's General Applicability Public Interest Waiver of the BABAA requirements to be effective for a period of six months, through January 1, 2023. Applicants will not be required to follow the BABAA requirements for FEMA awards made, and any other funding FEMA obligates, during this waiver period. For any new awards FEMA makes after January 1, 2023, as well as new funding FEMA obligates to existing awards or through renewal awards where the new funding is obligated after January 1, 2023, Applicants will be required to follow the BABAA requirements unless another waiver is requested and approved. 40. Advancing Effective, Accountable Policing and Criminal Justice Practice to Enhance Public Trust and Public Safety The Applicant must comply with the requirements of section 12(c) of Executive Order 14074. The Applicant is also encouraged to adopt and enforce policies consistent with Executive Order 14074 to support safe and effective policing. Page 14 of 15 Initials _ �� Cat OES ^ GOVERNOR'S OFFICE C y� OF EMERGENCY SERVICES Standard Assurances For Cal OES Federal Non-Disaster Grant Programs IMPORTANT The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds. All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by DHS Standard Terms and Conditions 2023, Version 2, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fyI5-dhs- standard-terms-and-conditions. The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant. Applicant: County of Fresno Signature of Authorized Agent: Printed Name of Authorized Agent: Nathan Magsig Chairman of the Board of Supervisors of the Title: County of Fresno Date: -3 ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State ofCaiifornia By _Deputy Page 15 of 15 Initials �L/ Cal CUES GOVEREMERGENCY OFFICE OF OF EMERGENGEN CY SERVICES Federal Funding Accounting and Transparency Act (FFATA) Financial Disclosure Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006, as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (PL 1 10-252), which is outlined in the Federal Emergency Management Agency, Grant Programs Directorate Information Bulletin No. 350. As defined by the Office of Management Budget, the following are subject to FFATA reporting requirements: 1 . All new federal awards of $30,000 or more, as of August 13, 2020. NOTE: Cal OES reports on this requirement in the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS). 2. The Total Compensation and Names of the top five executive, if the Subrecipient in the preceding year received: a. 80 percent or more of its annual gross revenues in Federal Awards; and b. $25,000,000 or more in annual gross revenues from Federal awards; and c. The public does not have access to information about the compensation of the senior executives of the entity. Subrecipients are required to provide the Executive compensation information in the below chart, if applicable. Executive Name Title Annual Annual Dollar Total Salary Value of Benefits Compensation 0 0 0 0 0 Not subject to the Executive Compensation requirement of the FFATA Financial Disclosure. Page 1 of 2 rev. August 2021 } Cal OES OOVERNOR'5 OFFICE OF EMERGENCY SERVICES Federal Funding Accounting and Transparency Act (FFATA) Financial Disclosure The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant. County of Fresno Subrecipient: Signature of Authorized Agent: Printed Name of Authorized Agent: Nathan Magsig Chairman of the Board of Supervisors of Title: the County of Fresno Date: 3 —5 — Da Y _ ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California By Deputy Page 2 of 2 rev. August 2021 Cal OES GOVERNOR'S OFFICE OF EMERBENCY SERVICES Certification Regarding lobbying Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: l. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Page 1 of 2 Initials Cal DES OOVERNOR'S OFFICE OF EMERGENCY SERVICES Certification Regarding lobbying The Subrecipient, as identified below, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Subrecipient understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. Subrecipient: County of Fresno Signature of Authorized Agent: Printed Name of Authorized Agent: Nathan Magsig Chairman of the Board of Title: Supervisors of the County of Fresno Date: 3 -Sa y ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California By Deputy Page 2 of 2 Initials PRINT I CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES ___RESET J SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT subrecipient:County of Fresno I UEI #GLP5PZLWSZ FIPS#:is-00000 Grant Disaster/Program Title:Homeland Security Grant Program Performance Period:09/01/23 to 05/31/26 1 Subaward Amount Requested: $ 1,039,636 Type of Non-Federal Entity ❑ State Govt 0 Local Govt ❑ JPA ❑ Non-Profit ❑Tribe Check Applicable Box Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes, regulations and grant terms and conditions posed by each subrecipient of pass-through funding.This assessment is made in order to determine and provide an appropriate level of technical assistance, training, and grant oversight to subrecipients for the award referenced above. The following are questions related to your organization's experience in the management of federal grant awards.This questionnaire must be completed and returned with your grant application materials. For purposes of completing this questionnaire, grant manager is the individual who has primary responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means the individual who has responsibility for reviewing and determining expenditures to be charged to the grant award, and organization refers to the subrecipient applying for the award, and/or the governmental implementing agency, as applicable. Assessment Factors Response 1. How many years of experience does your current grant manager have managing >5 years grants? 2. How many years of experience does your current bookkeeper/accounting staff have >5 years managing grants? 3. How many grants does your organization currently receive? 3-10 gran 4. What is the approximate total dollar amount of all grants your organization receives? $39,278,782 5. Are individual staff members assigned to work on multiple grants? Yes 6. Do you use timesheets to track the time staff spend working on specific Yes activities/projects? 7. How often does your organization have a financial audit? Periodically 8. Has your organization received any audit findings in the last three years? Yes 9. Do you have a written plan to charge costs to grants? Yes 10. Do you have written procurement policies? Yes 11. Do you get multiple quotes or bids when buying items or services? Always 12. How many years do you maintain receipts, deposits, cancelled checks, invoices? >5 years 13. Do you have procedures to monitor grant funds passed through to other entities? Yes Certification: This is to certify that, to the best of our knowledge and belief, the data furnished above is accurate, complete and current. Signature: (Authorized Agent Date: 2—5—o26o7 Print Name and TiiMe: Phone Number: Nathan Magsig, Chairman to the Board of Supervisors (559) 600-5000 ATTEST: Cal OES Staff Only:SUBAWARD # BERNICE E.SEIDEL Clerk of the Board of Supervisors Subrecipient Grants Mana. County of Fresno,State of Californio By__ Deputy Application/Agreement Between the County of Fresno and California Governor's Office of Emergency Services (CAL OES) Name: FY 2023 Cal OES Homeland Security Grant Program Application/ Agreement Fund/Subclass: 0001/10000 Organization #: 56204607 Revenue Account #: 4380 _ § y = O \ � C < g . _ % q ) § [ § 0 .0 < o \ 0 : 00 2 - R e o � m a \ \ / \ ) ( \ / EL § \ \ k » f w C \ _0 / < e = @ : _0 N, ) 0 § k a � :J ) / , o = 2e < ° = x k / _ 0 O 2 \ \ .E / £ >2 k \ o \ u 2 / \ 0 2 / � / t � / 2 2 " jo � » P@ = / � u S \ f u (D V) / E § D E § % / p k E \ \ % c § \ 2 E � K ƒ » � \ © 2g os a ° . ® \ e % (D § 2 \ \ 7 � = aa 7 Q _® k ® \ / \ J _) U- in \ ° ( 0 O / f / \ \ \ 0 \ e O = 07 { \ ±_ \ / 2 a o / 3 } § ) @ o / � / rL rx § g f f « o° a \ 0 \ u . > :Ek \ ƒ { \ ? k 0k E § < _ — o ° 2 � u \ \ � � q E \ / W. � \ . — a egy / o g \ I ƒ 0 \ § z ■ 5J2 \ *3 0. . / \ ( \ ƒ \ \ CL 0 5 / @ _ > u / u £ \ 2 £ ° gym § @ 7 » / £ a ± 0 < eo >o 3 ® % � \ ( 4 \ { o / § - / § u ' o / \ \ k ƒ \ / \ / E E \ — \ \\ \ / o g 22 _$ >2 p ) \ ( a/ E \ \ / mac = » c 2 >.2 § / \ 0 o Lo c = t t @ u & o > § @ _ = o c o o U- § \ \ / f k %\ \ 7 o ® a - E § t a u e CL UG \ / / / b 2J@ / % / I Governing Body Resolution for HSGP FY23 BE IT RESOLVED BY THE Board of Supervisors (Governing Body) OF THE County of Fresno THAT (Name of Applicant) Chairman,Board of Supervisors , OR (Name or Title of Authorized Agent) Director, Department of Public Health , OR (Name or Title of Authorized Agent) Assistant Director, Department of Public Health , OR (Name or Title of Authorized Agent) Division Manager, Emergency Services (Name or Title of Authorized Agent) is hereby authorized to execute for and on behalf of the named applicant, a public entity established under the laws of the State of California, any actions necessary for the purpose of obtaining federal financial assistance provided by the federal Department of Homeland Security and subawarded through the State of California. Passed and approved this, 5th day of March , 2024 Certification I, Ernest Buddy Mendes , duly appointed and (Name) Vice-Chairman of the County of Fresno (Title) (Governing Body) do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Board of Supervisors of the County of Fresno on the (Governing Body) (Name of Applicant) 5th day of March 32024 Vice-Chairman ATTEST: (Official Position) BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California (Signature) By_ Deputy (Date)