HomeMy WebLinkAboutThe Regents of the University of California Davis-Animal Shelter Assistance Program_A-24-325.pdf COU Y Count of Fresno Hall of Records, Room 301
2281 Tulare Street
Fresno,California
Board of Supervisors 93721-2198
O Is 0 Telephone:(559)600-3529
FRE'ty Minute Order Toll Free: 1-800-742-1011
www.fresnocountyea.gov
June 18, 2024
Present: 5- Supervisor Steve Brandau,Chairman Nathan Magsig,Vice Chairman Buddy Mendes,
Supervisor Brian Pacheco,and Supervisor Sal Quintero
Agenda No. 63. Public Health File ID:24-0318
Re: Retroactively approve and authorize the Department of Public Health's previous submittal of a grant
application to the Regents of the University of California's Davis Campus School of Veterinary
Medicine for animal shelter assistance grant funds($200,000);approve and authorize the Chairman to
execute an Agreement with the Regents of the University of California for the animal shelter assistance
grant effective July 1,2024 through June 30,2025,total not to exceed$200,000;and approve and
authorize the Director of the Department of Public Health,or designee,to be the signatory on behalf of
the Board of Supervisors on associated grant agreement documents,expenditure forms and reports
APPROVED AS RECOMMENDED
Ayes: 5- Brandau, Magsig, Mendes, Pacheco,and Quintero
Agreement No.24-325
County of Fresno Page 67
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Board Agenda Item 63
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DATE: June 18, 2024
TO: Board of Supervisors
SUBMITTED BY: David Luchini, RN, PHN, Director, Department of Public Health
SUBJECT: Retroactive Grant Application and Agreement with the Regents of the University of
California
RECOMMENDED ACTION(S):
1. Retroactively approve and authorize the Department of Public Health's previous submittal
of a grant application to the Regents of the University of California's Davis Campus School
of Veterinary Medicine for animal shelter assistance grant funds ($200,000);
2. Approve and authorize the Chairman to execute an Agreement with the Regents of the
University of California for the animal shelter assistance grant effective July 1,2024 through
June 30, 2025,total not to exceed $200,000; and
3. Approve and authorize the Director of the Department of Public Health, or designee, to be
the signatory on behalf of the Board of Supervisors on associated grant agreement
documents, expenditure forms and reports.
Approval of the first recommended action will authorize the retroactive submission of a grant application to
the Regents of the University of California's Davis Campus School of Veterinary Medicine (UC Davis)for
grant funds to expand spay and neuter services in the County. It should be noted that the Department of
Public Health (Department) learned of this grant opportunity on October 26, 2023. To meet the grant
application deadline of November 9, 2023,the Department submitted the application on November 9, 2023
contingent upon your Board's approval.
Approval of the second recommended action will allow the County,through the Department, to utilize the
grant funding to purchase the necessary equipment and supplies to perform spay and neuter services in the
existing exam room at the County animal shelter and subsidize existing spay and neuter services.
Approval of the third recommended action will allow the Department of Public Health Director, or designee,
to submit required grant items and reports, excluding budget or contract amendments, on behalf of the
County. Although the animal shelter is located in District 1, this item is countywide.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. If your Board does not approve the recommended actions, the
County will not be able to utilize awarded grant funds to improve access to spay and neuter services in the
County.
FISCAL IMPACT:
County of Fresno Page 1 File Number:24-0318
File Number.24-0318
There is no increase in Net County Cost associated with the recommended actions. The grant award will
provide$200,000 from July 1, 2024 through June 30, 2025 (FY 2024-25). The grant is non-competitive, and
the County is not required to provide matching funds. Sufficient appropriations and estimated revenues will
be included in the Department's Org 5620 FY 2024-25 Recommended Budget.
DISCUSSION:
The Department currently oversees the County's animal control program, which includes operations at the
County's animal shelter located at 1510 W. Dan Ronquillo Drive in Fresno, California. When the animal
shelter site was constructed, County staff had the foresight to include an exam room in the North building on
the property("Building 3")with the intent to provide in-house veterinary services. To provide veterinary
medicine, including spay and neuter services, the exam room in Building 3 must meet the requirements
outlined in Title 16 of the California Code of Regulations, Section 2030- Minimum Standards- Fixed
Veterinary Premises.
On October 26, 2023, Department staff received notification from UC Davis regarding the grant opportunity
and submitted the application on November 9, 2023. At the time of submission, the application proposed
funding a low-cost spay and neuter pilot project and subsidizing the spay and neuter costs incurred by the
County's animal control services vendor, Fresno Humane Animal Services (FHAS), for the shelter
population. Since November 9, 2023, the County has entered into an agreement with the Kirkland
Foundation for a low-cost spay and neuter pilot project, and the Department is working with the County
Administrative Office to identify any gaps in funding provided to FHAS. UC Davis is amenable to how the
County decides to spend the grant funding, so long as the efforts support spay and neuter services.
On February 14, 2024, UC Davis notified the Department of the grant award and requested information to
complete the grant agreement. The Department received the first draft of the grant agreement on February
16, 2024, and returned it to UC Davis with edits. The revised agreement was sent to the Department on
March 7, 2024. Additional clarification regarding the agreement language was requested from UC Davis and
the final piece of information was provided on May 21, 2024. During this time, Department staff met
internally and consulted with industry experts to determine the most effective and sustainable use of funds,
considering current resources, industrywide challenges, and local needs.
The recommended revenue agreement varies from County standard language in that the County agrees to
indemnify, defend, and save harmless UC Davis; the County agrees to waive all claims and recourse
against UC Davis for all matters, except when caused by or the result of negligent or intentional acts or
omissions, connected with or incident to this recommended agreement.
If approved by your Board, grant funds will be used to subsidizing existing spay and neuter services,
purchase the equipment and supplies necessary to comply with Section 2030 of the California Code of
Regulations and secure a premise permit to provide veterinary medicine at the County animal shelter.
Construction costs are not an allowable cost under this grant; therefore, the Department will explore other
grants and funding options for any construction costs. Currently, the Department is aware of one project
that involves constructing a wall in the exam room pursuant to California Code of Regulations, Section
2030(g)(1), which is required to perform spay and neuter services.
REFERENCE MATERIAL:
BAI #69, November 28, 2023
BAI #7, October 22, 2019
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk-Grant Application
On file with Clerk-Agreement with the Regents of the University of California
County of Fresno page 2 File Number:24-0318
File Number:24-0318
CAO ANALYST:
Ronald W. Alexander, Jr.
County of Fresno Page 3 File Number.24-0318
Agreement No. 24-325
UC Davis Agreement#UCDP000033147
SHELTER SERVICES AGREEMENT
(County of Fresno)
THIS SHELTER SERVICES AGREEMENT("Agreement") is made and entered into as of the date last
signed below by and between THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
("University") on behalf of its Davis Campus School of Veterinary Medicine on behalf of its
Koret Shelter Medicine Program ("Facility") and COUNTY OF FRESNO ("Shelter") in
connection with the California for All Animals statewide animal shelter assistance program
("Program").
The parties agree as follows:
1. Shelter Services. Shelter shall adhere to the scope of work described in "Exhibit A", attached
hereto and by this reference made a part hereof(collectively the "Services"). University shall
reimburse Shelter for costs ("Expenses") pursuant to Section 2 below and as outlined in Exhibit
A. "Deliverables" shall consist of report(s) and photographs, as applicable, as more fully
described in Exhibit A. Additional work shall be performed only if authorized in advance by
written amendment to this Agreement executed by both parties. To the extent that any provision
of Exhibit A is inconsistent with this Agreement,this Agreement shall take precedence.
2. Payment by University. In consideration of Shelter's Expenses as described in Exhibit A,Facility
shall pay Shelter an amount not to exceed$200,000 upon invoice from Shelter and final signature
of this Agreement. Payment questions should be addressed to Nancy Bei at telephone number
(530) 754-9183 or at e-mail address nmbeiAucdavis.edu.
3. Term. Services shall be rendered from July 1,2024 through June 30, 2025.
4. Endorsement Disclaimer. Nothing in this agreement shall be interpreted to indicate, imply, or
otherwise suggest(i) that University supports, endorses, favors, or advances, any product or
service offered, connected, or affiliated with Shelter; or(ii)that University endorses, favors,
supports, or opposes, any proposal,measure,program of action, campaign, or public appeal that is
advocated,promoted, advanced, or opposed by any other person or entity with respect to the
subject matter presented by Shelter.
5. Amendment. This Agreement may be amended at any time by amendment in writing and signed
by the parties, and no other change in any term or condition shall be valid or binding unless made
by amendment.
6. Mutual Indemnification. The parties agree to defend, indemnify and hold one another
harmless from and against any and all liability, loss, expense, attorneys' fees, or claims for
injury or damages arising from the performance of this agreement, but only in proportion to
and to the extent such liability, loss, expense, attorneys' fees, or claims for injury or damages
UCD#UCDP000033147
1 of
are caused by or result from the negligent or intentional acts or omissions of the indemnifying
party, its officers, agents, students, or employees.
7. Insurance. The parties at their own respective costs shall carry sufficient insurance, or programs
of self-insurance (general liability, workers' compensation, and auto liability), adequate to cover
any claims arising from their respective activities under this Agreement.
8. Force Majeure. Neither party shall be liable for damages suffered by the other party because of
University's or Shelter's failure to perform if failure is due to any cause beyond that party's
control.
9. Relationship of the Parties. The parties to this Agreement shall be and remain at all times
independent contractors, neither being the employee, agent, or representative of the other in their
relationship under this Agreement.
10. Use of University's Name. Shelter shall not use the name or mark of University in any form or
manner in advertisements, reports, or other information released to the public without the prior
written approval of University.
11. Contract Compliance. As applicable, if this Agreement is funded wholly or in part with by a
grant or contract from an agency of any state or federal government, Shelter shall comply with all
terms and conditions applicable to recipients of such funds and their contractors.
12. Notice. Any notice, request, or inquiry regarding the provisions of this Agreement, its
termination, or similar matters shall be directed to the appropriate party at the following address:
UNIVERSITY (regarding contracts) SHELTER(regarding contracts)
Steven Kobayashi David Luchini
Business &Revenue Contracts Director
University of California, Davis County of Fresno Department of Public
One Shields Ave. Health
Davis, CA 95616 1221 Fulton St,
E-mail:stkobayashi@ucdavis.edu Fresno, CA 93721
E-mail: dphcontracts@fresnocountyca.gov
UNIVERSITY (regarding project)
Karol Tapias
School of Veterinary Medicine
University of California, Davis
One Shields Ave.
Davis, CA 95616
E-mail: ketapiasRucdavis.edu
13. University's Right to Use Data. University shall have the unrestricted right to use for its own
purposes, including publication, any data or information which may be developed, provided by
or arising in connection with the performance of this Agreement.
UCD#UCDP000033147
Page 2 of 4
14. Governing Law. This Agreement shall be construed pursuant to California law.
15. Federal Exclusion Warranty. Shelter warrants that it is not excluded from participation in any
governmental sponsored program, including,without limitation,the Medicare, Medicaid, or
Champus programs (http://exclusions.oig.hhs.gov/search.htmi)and the Federal Procurement and
Nonprocurement Programs (https://www.Sam.gov/index.htm1/##11#1). This agreement shall be
subject to immediate termination in the event that Shelter is excluded from participation in any
federal healthcare or procurement program.
16.Audit Requirements. The Agreement, and any pertinent records involving activities related to
the services provided pursuant to the terms and conditions of this Agreement, shall be subject to
the examination and audit of the California State Auditor and any other duly authorized agents of
the State of California for a period of three(3) years after the date of final payment hereunder.
Shelter hereby agrees to make all such records available during normal business hours to
inspection,audit and reproduction by University and any duly authorized local, state and/or
federal agencies. Any and all examinations and audits conducted hereunder shall be strictly
confined to those matters connected with the performance of this Agreement, including,without
limitation,the costs associated with the administration of this Agreement.
17.Termination. University may terminate this Agreement at any time by giving Shelter thirty (30)
calendar days' written notice of such action. If this Agreement is terminated, Shelter shall retain
any funds expended or committed for the purposes of this Agreement and will return any
unexpended funds.
18. Entire Agreement. This Agreement constitutes the entire understanding of the parties
respecting the subject matter hereof and supersedes any prior understanding or agreement
between them, written or oral, regarding the same subject matter.
AGREED:
COUNTY OF FRESNO THE REGENTS OF THE
UNIVERSITY OF CALIFORNIA
Digitally signed by Steven Kobayashi
—� Steven Kobayashi California,J:m=Ste Yen Kobayashi,o=Regentsof thegS University of
✓`�-- � C ou=Procurement&Contracting Services,
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email=stkobayashi@ucdavis.edu,c=US
By: ,�'� By: Date:2024.07.08 10:21:34-07'00'
(authorized signature)
Steven Kobayashi, Associate Director
Print name: Nathan Magsig Business & Revenue Contracts
Chairman of the Board of Supervisors UC Davis
Title: of the County of Fresno
Date: —�� -a Da`� Date: July 8, 2024
ATTEST:
BERNICE E.SEIDEL UCDPO00033147
Clerk of the Board of Supervisors UCD#
County of Fresno,state of California Page 3 of 4
BY Deputy
Exhibit A
Scope of Work
1. Purpose of the work: County of Fresno will receive funding for subsidized spay/neuter.
2. Roles and responsibilities of each party: County of Fresno will provide historical data from
2019 to 2023, and annual data through 2026 to UC Davis Koret Shelter Medicine Program in
support of the California for All Animals (CA4AA)program. KSMP will support the shelter to
comply with data requirements. No University equipment will be used.
3. Dates and times will the work be completed: Work will be completed during the contract
period of July 1, 2024 through June 30, 2025.
4. Location where work will be performed: 1510 W. Dan Ronquillo Drive, Fresno, 93706
5. Required deliverables: One final report will be required upon completion of the program.
Additional touch points during the grant will be discussed with project officer. Organization
is asked to keep track of the total number of surgeries per species used with grant funds,
number of veterinary and nonveterinary staff trained, total amount spent on supplies and
equipment, and number of spay/neuter events held.
6. Project milestones: Program pilot to be completed by June 30, 2025.
7. Total cost of the services: Total of services not to exceed$200,000. No construction costs will
be funded through this grant.
Items:
Subsidized spay/neuter $200,000
Total expenses: $200,000
8. Payment schedule: Payment will be upon execution of the agreement.
9. Anticipated additional work: Additional work is not anticipated at this time.
UCD#UCDP000033147
4 of 4
FOR ACCOUNTING USE ONLY:
Acct: 3530
Fund: 0080
Org: 1156
Subclass: 17356
The Regents of the University of California
Davis Campus School of Veterinary Medicine
Shelter Assistance Program Grant Application for Fresno County
Summarize the Project or Program
Fresno County Department of Public Health, in partnership with community-based
organization(s), will coordinate a low-cost spay and neuter pilot project for cats and
dogs in the small communities and unincorporated areas in Fresno County. The
Department of Public Health (DPH) will provide project oversight, coordinate with the
selected community-based organization(s) and compile outcomes data.
This additional funding will be utilized by the County of Fresno to supplement the
activities of our Animal Control Services vendor, Fresno Humane Animal Services
(FHAS). The lack of affordable spay/neuter services for our small communities and
unincorporated areas has created an over population of cats and dogs. This crisis is
countywide and needs to be addressed by multiple avenues so that this issue may be
addressed. The over population of cats and dogs in these communities and
unincorporated areas is problematic since it creates numerous issues such as copious
amounts of dogs at large and many homeless pets. The over population of animals puts
an extreme amount of pressure on the services that can be provided by our Animal
Control vendor, FHAS, and the Fresno County Animal Shelter that must maintain crucial
space for sick and injured animals.
The Objective
• Need #1: Reduce pet overpopulation.
• Need #2: Spay and neuter services to residents of rural County communities and
unincorporated areas.
• Need #3: Affordable rabies vaccinations.
The Opportunity
• Goal #1: Offer low-cost spay and neuter services to residents of rural
communities and unincorporated areas of the County.
• Goal #2: Increase access to spay and neuter services for residents of rural
County communities and unincorporated areas.
• Goal #3: Provide low-cost rabies vaccines.
The Solution
• Recommendation #1: Coordinate with a community-based organization(s) to
fulfill project goals, with DPH's oversight.
• Recommendation #2: The community-based organization(s) will be required to
arrange transportation for rural County residents who are unable to transport
their pet to and from the veterinarian's office — OR— subcontract with
veterinarians in rural County communities.
• Recommendation #3: Rabies vaccinations will be administered during the spay
or neuter visit for dogs at least 4 months of age and cats at least 3 months of
age.
The following deliverables are anticipated to execute this project successfully:
Submitted 1119123
The Regents of the University of California
Davis Campus School of Veterinary Medicine
Shelter Assistance Program Grant Application for Fresno County
Establish an agreement with community-based organization(s).
Data Collection & outcomes measures
Forms
Compose and execute agreement(s).
Marketing and Outreach
Appointments for services
Coordination with veterinarians
Transportation
Invoicing and payment
Project evaluation
What are the existing spay/neuter resources at your shelter? Describe how your
request increases capacity for spay/neuter in your community or region and
explain who qualifies for services, cost of services and frequency.
The County of Fresno contracts with Fresno Humane Animal Services (FHAS) to
provide Animal Control Services and animal sheltering. The contract provides
$50,000.00 per year for spay and neuter services. FHAS has been fortunate to obtain
several grants to supplement the contracted funding amounts; however, the need for
low cost spay/neuter services far exceeds the amount of financial resources available.
The requested funding amount for the County of Fresno will greatly enhance the
spay/neuter financial assistance that will be made available to our small communities
and unincorporated areas where many low-income residents live. Transportation to
veterinary facilities for these animals will also be offered by community-based
organization(s) which will provide this much-needed assistance for rural communities
and unincorporated areas that do not have local veterinary services. The transportation
of pets from each rural community and other unincorporated areas will be offered at a
minimum of one time per month as determined by need. The projected cost for low-
income residents for feline spay/neuter services is $20.00 and $40.00 for canine
spay/neuter services.
What partner/stakeholders are you working with or have you identified (if a new
program) Optional
We hope to collaborate with the Kirkland Foundation who affiliates with Fresno TNR,
Cat House on the Kings, Dogwood Animal Rescue, PetSmart Charities, Petco
Foundation, and the Fresno Chafee Zoo.
What are your proposed or estimated outcomes (number of surgeries, number of
trainings. Etc.)?
We propose to Spay/neuter and vaccinate for rabies 6,660 felines and 3504 canines
within a two-year time frame.
Submitted 1119123
The Regents of the University of California
Davis Campus School of Veterinary Medicine
Shelter Assistance Program Grant Application for Fresno County
What is your proposed plan for sustainability beyond the requested funding?
Fresno county plans to establish working relationships with local nonprofit organizations
and veterinary practices so that high volume, low cost spay/neuter services for rural
County communities and unincorporated areas is readily available.
We will also continue to explore additional funding sources so that financial assistance
for County communities and unincorporated areas may be maintained and increased as
the cost for these services will most likely escalate.
Submitted 1119123