HomeMy WebLinkAboutAgreement A-24-301 Amendment I to Agreement with Iran Barrera.pdf Agreement No. 24-301
1 AMENDMENT NO. 1 TO SERVICE AGREEMENT
2 This Amendment No. 1 to Service Agreement ("Amendment No. 1") is dated
3 June 18, 2024 and is between Iran Barrera, a sole proprietorship ("Contractor"), and
4 the County of Fresno, a political subdivision of the State of California ("County").
5 Recitals
6 A. On December 13, 2022, the County and the Contractor entered into an agreement for
7 evaluation services, which is County agreement number 22-566 ("Agreement"), for evaluation of
8 the California Reducing Disparities Project (CRDP) — Evolutions Innovation (INN) Pilot Project.
9 B. The County later identified a need to extend the term of the services and increase the
10 maximum compensation to allow further evaluation of the programs provided under the CRDP
11 INN Pilot Project.
12 C. The County and the Contractor now desire to amend the Agreement to extend the term
13 to continue evaluation of the CRDP programs, and to increase compensation for the extended
14 term.
15 The parties therefore agree as follows:
16 1. Subsection 4.1 of the Agreement located on Page Four (4), beginning on Line Twenty-
17 Five (25) through Line Twenty-Six (26) on Page Four (4) is deleted in its entirety and replaced
18 with the following:
19 "4.1 Term. This Agreement is effective upon execution and terminates on June 30,
20 2025, except as provided in Article 6, "Termination and Suspension," below.
21 4.2 Extension. The term of this Agreement may be extended for one (1) additional
22 consecutive twelve (12) month period and one (1) additional consecutive six (6)-month period
23 only upon written approval of both parties at least 30 days before the first day of the next
24 extension period. The DBH Director or his or her designee is authorized to sign the written
25 approval on behalf of the County based on the Contractor's satisfactory performance. The
26 extension of this Agreement by the County is not a waiver or compromise of any default or
27 breach of this Agreement by the Contractor existing at the time of the extension whether or not
28 known to the County."
1
1 2. All references in the Agreement to "Exhibit A" shall be deemed references to "Revised
2 Exhibit A", which is attached and incorporated by this reference.
3 3. All references in the Agreement to "Exhibit U shall be deemed references to "Revised
4 Exhibit C", which is attached and incorporated by this reference.
5 4. A portion of Subsection 3.2 of the Agreement located on Page Three (3), beginning on
6 Line Eight (8) through Line Thirteen (13) is deleted in its entirety and replaced with the following:
7 "The maximum compensation payable to the Contractor under this Agreement for the
8 period of July 1, 2024 through June 30, 2025 is Ninety Thousand and No/100 Dollars
9 ($90,000.00).
10 The maximum compensation payable to the Contractor under this Agreement for the
11 period of July 1, 2025 through June 30, 2026 is Ninety Thousand and No/100 Dollars
12 ($90,000.00).
13 The maximum compensation payable to the Contractor under this Agreement for the
14 period of July 1, 2026 through December 31, 2026 is Forty-Five Thousand and No/100 Dollars
15 ($45,000.00).
16 In no event shall the maximum contract amount for the services provided by the
17 Contractor under the terms and conditions of this Agreement exceed Three Hundred Eighty
18 Thousand and No/100 Dollars ($380,000.00)."
19 5. When both parties have signed this Amendment No. 1, the Agreement and this
20 Amendment No. 1 together constitute the Agreement.
21 6. The Contractor represents and warrants to the County that:
22 a. The Contractor is duly authorized and empowered to sign and perform its obligations
23 under this Amendment.
24 b. The individual signing this Amendment on behalf of the Contractor is duly authorized
25 to do so and his or her signature on this Amendment legally binds the Contractor to
26 the terms of this Amendment.
27 7. This Amendment may be signed in counterparts, each of which is an original, and all of
28 which together constitute this Amendment.
2
1 8. The Agreement as amended by this Amendment No. 1 is ratified and continued. All
2 provisions of the Agreement and not amended by this Amendment No. 1 remain in full force and
3 effect.
4 [SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Amendment No. 1 on the date stated in the introductory
2 clause.
3
IRAN BAR ERA COUNTY OF FRESNO
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' 6 Ir n Bar ra Nathan Magsig, Chairman of the Board of
1838 E. Brandon Lane Supervisors of the County of Fresno
7 Fresno, CA 93720
Attest:
8 Bernice E. Seidel
Clerk of the Board of Supervisors
9 County of Fresno, State of California
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By:
11 ALfty
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i 13 For accounting use only:
14 Org No.: 56304797
Account No.: 7295
15 Fund No.: 001
Subclass No.: 10000
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Revised Exhibit A- Page 1 of 5
SUMMARY OF SERVICES
SERVICE: Evaluation for the California Reducing Disparities - Evolutions
Innovation Pilot Project
OFFICE ADDRESS: 1838 E. Brandon Lane
Fresno, CA 93720
OFFICE TELEPHONE: (559) 312-8811
CONTACT: Iran Barrera, PhD., LCSW
CONTRACT PERIOD: Effective Upon Execution— December 31, 2026
AMOUNT: Effective Upon Execution—June 30, 2023: $65,000
FY 23-24: $90,000
FY 24-25: $90,000
FY 25-26: $90,000
FY 26-27: $45,000
Total: $ 380,000
A. SUMMARY OF SERVICES
CONTRACTOR, hereinafter referred to as "Evaluator", shall provide an evaluation of the
California Reducing Disparities- Evolutions Innovation Pilot Project, an innovation
program in which utilizes three community-derived mental health strategies to reduce
disparities that exist among underserved populations. The project would examine three
Fresno area programs (Hmong Helping Hands, Sweet Potato and Atencion Plena and
Platicas) to adapt these from community defined practices to support culturally-specific
populations in a manner that will align with MHSA Prevention and Early Intervention
(PEI) funding criteria and outcome measures. The programs will focus specifically on the
adult Hmong population, African American/Black youth, and Latino/x youth.
The evaluation will focus on the program learning question: Can the community-defined
projects be adapted through community planning/community action learning to allow
the original program to adhere to MHSA-PEI funding requirements without
compromising the effectiveness of the original, community-defined program? The
evaluation will also evaluate to see if the programs increase access to mental health
services for the identified underserved groups and if the programs increase the quality
of mental health services, including measured outcomes. The work shall be completed
by using the data collected by the evaluator, the three contracted partners providing
the population specific programs and the Fresno County Department of Behavioral
Health (DBH).
Revised Exhibit A- Page 2 of 5
B. CONTRACTOR RESPONSIBILITIES
Evaluator shall perform the activities below.
1) Evaluation of Community Planning Meetings
a. Adaptation
i. The adaptation should be clearly identified and demonstrate which
PEI strategy the program seeks to align with based on adaptations.
b. Community Participation in Adaptation
i. The Evaluator shall document how the decisions were reached in the
selection process by the community and detail any specific models or
approaches used. Evaluator shall also survey participants to
determine how empowered participants felt in the decision making
process.
ii. The Evaluator shall survey the community to determine how much
ownership did they feel they had in the selection and decision-making
process.
iii. The Evaluator shall measure the impact of the adaptions on the
programs through:
1. Qualitative data (including narratives) measure how the
adaptations have impacted programs from provider
perspectives, and
2. Qualitative data (including narrative/interviews) measure
perceptions of what changes the adaptation has had on the
program from participants.
c. Community Perceptions on Adaptation
i. The Evaluator shall assess community perceptions of how the
adaptations supported the community defined programs, or have
they changed the community defined program?
ii. The Evaluator shall assess if the community feels the programs are still
community defined and driven by community needs. Measure used
may include but are not limited to data collected through specifically
developed perception surveys or personal narratives.
d. Program Effectiveness
i. The Evaluator shall monitor the effectiveness of the programs based
on their PEI strategy defined outcomes.
1. Do the programs continue to provide effective outcomes in
meeting the identified need/purpose of the program for the
targeted population?
2. Based on PEI data and analysis, assess the programs'
effectiveness in meeting the PEI strategies outcomes.
Revised Exhibit A- Page 3 of 5
2) Data collection
a. Evaluator shall develop a data tracking tools and provide training on how to
utilize the tool for The Fresno Center, West Fresno Family Resource Center,
and Integral Community Solutions Institute (hereafter "providers").
b. Evaluator shall review and suggest edits for data collection as the program
ramps up. This may entail advising work by the Evaluator with DBH and the
providers to advise them regarding training their own staff for proper data
collection.
c. Evaluator shall manage the data collection, organization, and distribution of
aggregate information in the form of alerts and regularly scheduled
information sharing.
d. Evaluator's review of the data collection shall occur throughout the five-year
process; after each cohort or fiscal year, as requested by DBH, Evaluator shall
produce a formal review and analysis of the data for the annual report.
3) Analysis of the Data
a. Evaluator shall analyze the data provided by the providers and DBH that
address the research questions.
b. The Evaluator shall have access to identifying data for individuals served by in
the pilot project.
c. The Evaluator's analysis shall be based on the data provided.
d. The Evaluator shall use all appropriate evaluation and analysis methods to
address the research questions of this project. Data collection sources shall
include, but is not limited to, intake assessments, discharge assessments,
other information gathered by providers.
e. Evaluators shall analyze research questions that seek to explain three things:
1. Can the community-defined projects be adapted through community
planning/community action learning to allow the original program to
adhere to MHSA-PEI funding requirements without compromising the
effectiveness of the original, community-defined program?
2. Did the adapted programs increase access to mental health services
for the identified underserved groups?
3. Did the adapted programs increase the quality of mental health
services, including measured outcomes?
f. The Evaluator shall address the innovation questions from the program by
collecting data on prevention efforts from the pilot project or DBH.
4) Provide written reports
a. The data analysis for this evaluation shall be communicated from the
Evaluator to DBH through annual written reports or cohort analysis, as well
as a final report at the end of the five-year term.
b. The Evaluator will produce reports of the data that address the research
questions in the proposal, and a final research report at the end of year five
Revised Exhibit A- Page 4 of 5
that synthesizes the reports and cohort analysis, assesses learnings related to
the research questions, and offer suggestions about program viability.
c. Each of the reports shall include both a short executive summary, and full
detailed analysis (with supporting documentation of data in appendices).
The reports will be based on the analyses described in the previous section.
5) Provide assistance in communication of findings
a. Evaluator shall assist DBH with communicating the produced research
findings to stakeholders, public, and social media.
b. Evaluator shall assist DBH in crafting effective public communication, as well
as providing an Evaluator representative to attend meetings to assist DBH in
disseminating the findings.
c. Evaluator shall utilize software capabilities for initial translation of materials
into Fresno County's threshold languages, including Spanish and Hmong.
6) Comply with County Requirements
Evaluators shall comply with all contract monitoring and compliance protocols,
procedures, data collection methods, and reporting requirements conducted by the
COUNTY.
7) Participate in DBH and Third-Party Meetings
Evaluator shall participate in meetings to discuss the program, contract issues or
data findings when requested by DBH or provider. DBH shall coordinate the
meetings.
8) Provide Technical Assistance and Support to Programs
Evaluator shall provide technical assistance and support to programs to ensure
necessary adaptions are made to meet MHSA PEI regulations. Such activities may
include but are not limited to logic model development, client questionnaire or
survey development, administration of questionnaires or surveys, data capturing
and outcomes development.
Evaluator shall also participate in meeting to see how the programs can be
transitioned from a prevention program to early intervention. DBH shall coordinate
these meetings which may include DBH, program provider, evaluator, and other
third-party members.
Revised Exhibit A- Page 5 of 5
C. COUNTY RESPONSIBILITIES
County shall:
1) Participate in monthly meetings with Evaluator to discuss program, contractual
issues, and/or findings. Meeting frequency may be changed after the first year of
implementation. DBH will be responsible for coordination of these meetings.
2) Participate in evaluation of the progress of the overall program and the efficiency of
the collaboration with Evaluator and will be available to Evaluator for ongoing
consultation.
3) Gather outcome information from Evaluator throughout each term of this
Agreement. COUNTY DBH staff shall notify the Evaluator when its participation is
required.
4) DBH shall include Evaluator in DBH trainings that are relevant to the services as
described in this Agreement, if there is sufficient space available, at no cost.
D. REPORTS
1) Evaluator shall provide a report of collected data and analysis at the completion of
each program's cohort. The reports of the data shall address the research questions
in the proposal, assess learnings related to the research questions, and offer
suggestions about program viability. Each of the reports shall include both a short
executive summary, and full, detailed analysis (with supporting documentation of
data in appendices).
2) Evaluator shall provide a final report of analysis over the five years of this Innovation
Plan.
3) Additional reports/outcomes may also be requested by the COUNTY's DBH and/or
State, as needed.
Revised Exhibit C-Page 1 of 9
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year(FY)2024-25
PROGRAM EXPENSES
1000:DIRECT SALARIES&BENEFITS
Direct Employee Salaries
Acct# Administrative Position FTE Admin Program Total
Direct Personnel Admin Salaries Subtotal 0.00 $ $ -
Acct# Program Position FTE Admin Program Total
1116 Program Evaluator 0.22 $ 90,000 $ 90,000
Direct Personnel Program Salaries Subtotal 0.22 $ 90,000 $ 90,000
Admin Program Total
Direct Personnel Salaries Subtotal 0.22 $ $ 90,000 $ 90,000
Direct Employee Benefits
Acct# Description Admin Program Total
Direct Employee Benefits Subtotal: $ $ $
Direct Payroll Taxes&Expenses:
Acct# Description Admin Program Total
Direct Payroll Taxes&Expenses Subtotal:
DIRECT EMPLOYEE SALARIES&BENEFITS TOTAL: Admin Program Total
$ $ 90,000 $ 90,000
DIRECT EMPLOYEE SALARIES&BENEFITS PERCENTAGE: Admin Program
0%1 100%
TOTAL PROGRAM EXPENSES $ 90,000
PROGRAM FUNDING SOURCES
8300-MENTAL HEALTH SERVICE ACT(MHSA)
Acct# MHSA Component MHSA Program Name Amount
8301 CSS-Community Services&Supports $
8302 PEI-Prevention&Early Intervention
8303 INN-Innovations CRDP Evolutions 90,000
8304 WET-Workforce Education&Training -
8305 CFTN-Capital Facilities&Technology
MHSA TOTAL $ 90,000
TOTAL PROGRAM FUNDING SOURCES: $ 90,000
NET PROGRAM COST: $ -
Exhibit C- Page 2 of 9
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year (FY) 2024-25
PARTIAL FTE DETAIL
For all positions with FTE's split among multiple programs/contracts the below must be filled
out
Position Contract#/Name/Department/County FTE
Program Evaluator Fresno CRDP Evaluation 0.22
Other 0.78
Total 1.00
Revised Exhibit C-Page 3 of 9
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year(FY)2024-25 Budget Narrative
PROGRAM EXPENSE
ACCT#1 LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000:DIRECT SALARIES&BENEFITS 90,000
Administrative Positions -
Program Positions 90,000
1116 Program Evaluator 90,000 Program Evaluator will provide program evaluation for three California Reducing
Disparities Evolutions Innovation projects. Duties may include but are not limited to
support and technical assistance,development of surveys and program evaluation tools,
data gathering and analysis,and overall evaluation of programs. Hourly rates includes
supplies and materials,wages,payroll taxes,and benefits.
450 Hours x$200 Hourly Rate=$90,000
Direct Employee Benefits
Direct Payroll Taxes&Expenses: -
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 90,000
TOTAL PROGRAM EXPENSES FROM BUDGET TEMPLATE: 90,000
BUDGET CHECK: -
Revised Exhibit C-Page 4 of 9
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year(FY)2025-26
PROGRAM EXPENSES
1000:DIRECT SALARIES&BENEFITS
Direct Employee Salaries
Acct# Administrative Position FTE Admin Program Total
Direct Personnel Admin Salaries Subtotal 0.00 $ $ -
Acct# Program Position FTE Admin Program Total
1116 Program Evaluator 0.14 $ 90,000 $ 90,000
Direct Personnel Program Salaries Subtotal 0.14 $ 90,000 $ 90,000
Admin Program Total
Direct Personnel Salaries Subtotal 0.14 $ $ 90,000 $ 90,000
Direct Employee Benefits
Acct# Description Admin Program Total
Direct Employee Benefits Subtotal: $ $ $
Direct Payroll Taxes&Expenses:
Acct# Description Admin Program Total
Direct Payroll Taxes&Expenses Subtotal:
DIRECT EMPLOYEE SALARIES&BENEFITS TOTAL: Admin Program Total
$ $ 90,000 $ 90,000
DIRECT EMPLOYEE SALARIES&BENEFITS PERCENTAGE: Admin Program
0%1 100%
TOTAL PROGRAM EXPENSES $ 90,000
PROGRAM FUNDING SOURCES
8300-MENTAL HEALTH SERVICE ACT(MHSA)
Acct# MHSA Component MHSA Program Name Amount
8301 CSS-Community Services&Supports $
8302 PEI-Prevention&Early Intervention -
8303 INN-Innovations CRDP Evolutions 90,000
8304 WET-Workforce Education&Training -
8305 CFTN-Capital Facilities&Technology
MHSA TOTAL $ 90,000
TOTAL PROGRAM FUNDING SOURCES: $ 90,000
NET PROGRAM COST: $ -
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year (FY) 2025-26
PARTIAL FTE DETAIL
For all positions with FTE's split among multiple programs/contracts the below must be filled
out
Position Contract#/Name/Department/County FTE
Program Evaluator Fresno CRDP Evaluation 0.14
Other 0.86
Total 1.00
Revised Exhibit C-Page 6 of 9
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year(FY)2025-26 Budget Narrative
PROGRAM EXPENSE
ACCT#1 LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000:DIRECT SALARIES&BENEFITS 90,000
Administrative Positions -
Program Positions 90,000
1116 Program Evaluator 90,000 Program Evaluator will provide program evaluation for three California Reducing
Disparities Evolutions Innovation projects. Duties may include but are not limited to
support and technical assistance,development of surveys and program evaluation tools,
data gathering and analysis,and overall evaluation of programs. Hourly rates includes
supplies and materials,wages,payroll taxes,and benefits.
300 Hours x$300 Hourly Rate=$90,000
Direct Employee Benefits
Direct Payroll Taxes&Expenses: -
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 90,000
TOTAL PROGRAM EXPENSES FROM BUDGET TEMPLATE: 90,000
BUDGET CHECK: -
Revised Exhibit C-Page 7 of 9
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year(FY)2026-27
PROGRAM EXPENSES
1000:DIRECT SALARIES&BENEFITS
Direct Employee Salaries
Acct# Administrative Position FTE Admin Program Total
Direct Personnel Admin Salaries Subtotal 0.00 $ $ -
Acct# Program Position FTE Admin Program Total
1116 Program Evaluator 0.07 $ 45,000 $ 45,000
Direct Personnel Program Salaries Subtotal 0.07 $ 45,000 $ 45,000
Admin Program Total
Direct Personnel Salaries Subtotal 0.07 $ $ 45,000 $ 45,000
Direct Employee Benefits
Acct# Description Admin Program Total
Direct Employee Benefits Subtotal: $ $ $
Direct Payroll Taxes&Expenses:
Acct# Description Admin Program Total
Direct Payroll Taxes&Expenses Subtotal:
DIRECT EMPLOYEE SALARIES&BENEFITS TOTAL: Admin Program Total
$ $ 45,000 $ 45,000
DIRECT EMPLOYEE SALARIES&BENEFITS PERCENTAGE: Admin Program
0%1 100%
PROGRAM FUNDING SOURCES
8300-MENTAL HEALTH SERVICE ACT(MHSA)
Acct# MHSA Component MHSA Program Name Amount
8301 CSS-Community Services&Supports $
8302 PEI-Prevention&Early Intervention
8303 INN-Innovations CRDP Evolutions 45,000
8304 WET-Workforce Education&Training
8305 CFTN-Capital Facilities&Technology
MHSA TOTAL $ 45,000
TOTAL PROGRAM FUNDING SOURCES: $ 45,000
NET PROGRAM COST: $ -
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year (FY) 2026-27
PARTIAL FTE DETAIL
For all positions with FTE's split among multiple programs/contracts the below must be filled
out
Position Contract#/Name/Department/County FTE
Program Evaluator Fresno CRDP Evaluation 0.07
Other 0.93
Total 1.00
Revised Exhibit C-Page 9 of 9
EVALUATION FOR CALIFORNIA REDUCING DISPARITIES EVOLUTIONS INNOVATION PROJECT
Iran Barrera
Fiscal Year(FY)2026-27 Budget Narrative
PROGRAM EXPENSE
ACCT#1 LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000:DIRECT SALARIES&BENEFITS 45,000
Administrative Positions -
Program Positions 45,000
1116 Program Evaluator 45,000 Program Evaluator will provide program evaluation for three California Reducing
Disparities Evolutions Innovation projects. Duties may include but are not limited to
support and technical assistance,development of surveys and program evaluation tools,
data gathering and analysis,and overall evaluation of programs. Hourly rates includes
supplies and materials,wages,payroll taxes,and benefits.
150 Hours x$300 Hourly Rate=$45,000
Direct Employee Benefits
Direct Payroll Taxes&Expenses: -
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 45,000
TOTAL PROGRAM EXPENSES FROM BUDGET TEMPLATE: 45,000
BUDGET CHECK: -