HomeMy WebLinkAboutAgreement A-24-299 Amend. I to Agt. with West Fresno Family Resource Center.pdf Agreement No. 24-299
1 AMENDMENT NO. 1 TO SERVICE AGREEMENT
2 This Amendment No. 1 to Service Agreement ("Amendment No. 1") is dated
3 June 18, 2024 and is between West Fresno Health Care Coalition d.b.a. West Fresno
4 Family Resource Center, a California non-profit corporation ("Contractor"), and the County of
5 Fresno, a political subdivision of the State of California ("County").
6 Recitals
7 A. On January 18, 2022, the County and the Contractor entered into an agreement for the
8 Sweet Potato Program, which is County agreement number 22-025 ("Agreement"), for culturally
9 responsive, community-defined and innovative strategies to reduce disparities that exist among
10 African American/Black youth population.
11 B. The County identified a need to extend the term of the services and increase the
12 maximum compensation to allow more time for program evaluation.
13 C. The County and the Contractor now desire to amend the Agreement to extend the term
14 to continue program services, and to increase compensation for the extended term.
15 The parties therefore agree as follows:
16 1. All references in the Agreement to "Exhibit A" shall be deemed references to "Revised
17 Exhibit A", which is attached and incorporated by this reference.
18 2. All references in the Agreement to "Exhibit U shall be deemed references to "Revised
19 Exhibit C", which is attached and incorporated by this reference.
20 3. The Agreement shall be extended for a one-year period effective July 1, 2024 to June
21 30, 2025. This Agreement may be extended for an additional one-year period from July 1, 2025
22 to June 30, 2026 only upon written approval of both parties at least 30 days before the first day
23 of the next one-year extension period. The DBH Director or his or her designee is authorized to
24 sign the written approval on behalf of the County based on the Contractor's satisfactory
25 performance. The extension of this Agreement by the County is not a waiver or compromise of
26 any default or breach of this Agreement by the Contractor existing at the time of the extension
27 whether or not known to the County.
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1 4. A portion of Section 4 of the Agreement located at page three (3), beginning at line
2 twenty-one (21) through page four (4) line twelve (12) is deleted and replaced with the following:
3 "The maximum amount payable to Contractor for the period effective July 1, 2024
4 through June 30, 2025 shall not exceed Three Hundred Twenty-Three Thousand Five Hundred
5 Fifty-Eight and No/100 Dollars ($323,558.00).
6 If this Agreement is extended for an additional twelve (12) month renewal period
7 beginning July 1, 2025 through June 30, 2026, the maximum amount payable to Contractor for
8 said period shall not exceed Three Hundred Seventy-Three Thousand Five Hundred Fifty-Eight
9 and No/100 Dollars ($373,558.00).
10 In no event shall the maximum contract amount for the services provided by the
11 Contractor under the terms and conditions of this Agreement exceed One Million, Three
12 Hundred Seventy-Nine Thousand One Hundred Ninety and No/100 Dollars ($1,379,190.00).
13 The Contractor acknowledges that the County is a local government entity, and does so
14 with notice that the County's powers are limited by the California Constitution and by State law,
15 and with notice that the Contractor may receive compensation under this Agreement only for
16 services performed according to the terms of this Agreement and while this Agreement is in
17 effect, and subject to the maximum amount payable under this section. The Contractor further
18 acknowledges that County employees have no authority to pay the Contractor except as
19 expressly provided in this Agreement."
20 5. When both parties have signed this Amendment No. 1, the Agreement and this
21 Amendment No. 1 together constitute the Agreement.
22 6. The Contractor represents and warrants to the County that:
23 a. The Contractor is duly authorized and empowered to sign and perform its obligations
24 under this Amendment.
25 b. The individual signing this Amendment on behalf of the Contractor is duly authorized
26 to do so and his or her signature on this Amendment legally binds the Contractor to
27 the terms of this Amendment.
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1 7. This Amendment may be signed in counterparts, each of which is an original, and all of
2 which together constitute this Amendment.
3 8. The Agreement as amended by this Amendment No. 1 is ratified and continued. All
4 provisions of the Agreement and not amended by this Amendment No. a remain in full force and
5 effect.
6 [SIGNATURE PAGE FOLLOWS]
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I The parties are signing this Amendment No. 1 on the date stated in the introductory
2 clause.
3
WEST FRESNO HEALTH CARE COUNTY OF FRESNO
4 COALITION DBA WEST FRESNO FAMILY
7CE CENTER:
L&.,-
6 uthorized Signature) Nathan Magsig, Chairman of the Board o
7 Supervisors of the County of Fresno
d(e
8 Print Name&Title
10
11 160 —V, C2 ykb,�2 ;A&
12 Mailing Address �1J!a 1 ATTEST:
J Bernice E. Seidel
13 Clerk of the Board of Supervisors
County of Fresno, State of California
14
15 - — By: ---
1& uthorized Si nature Deputy
17 -- V-
Print Nar>ie
18 -
19 Title: Secretary{of C(Wporation), or
any Assistant Secretary, or
20 Chief Financial Officer, or
any Assistant Treasurer
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FOR ACCOUNTING USE ONLY:
24 Fund: 0001
Subclass: 10000
25 ORG: 56304797
Account: 7295
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Revised Exhibit A- Page 1 of 5
SUMMARY OF SERVICES
ORGANIZATION: West Fresno Family Resource Center
PROGRAM NAME: Sweet Potato
OFFICE ADDRESS: 700 Van Ness Ave. Suite 201, Fresno, CA 93721
OFFICE TELEPHONE: (559) 621-2967
CONTACT(S): Yolanda Randles, Executive Director
CONTRACT PERIOD: November 1, 2021 — June 30, 2026
AMOUNT: November 1, 2021 — June 30, 2022: $139,874
FY 22-23: $268,642
FY 23-24: $273,558
FY 24-25: $323,558
FY 25-26: $373,558
Total: $1,379,190
A. SUMMARY OF SERVICE
The West Fresno Family Resource Center ("CONTRACTOR") will provide
services known as The Sweet Potato Program ("Program"), which is a
prevention program that aims to prevent and/or reduce school drop-out, gang
involvement, and substance use initiation for African American youth by
decreasing internalized oppression, hopelessness, and low collective efficacy,
while increasing engagement in collective economic activity, college intentions,
mentoring, and leadership development. The Program is designed to address
prevention and early intervention on community-based efforts specifically
addressing African American culture and to address the co-occurrence of mental
health conditions and socioeconomic challenges.
Though this is non-traditional approach to prevention (entrepreneurship), the
Program engages African American youth in positive, community activity,
socialization, and peer to peer interaction. The Program seeks to reduce school
failure and justice involvement through its intervention activity.
B. TARGET POPULATION
The Program will focus on African American youth ages 15-18.
Revised Exhibit A- Page 2 of 5
C. CONTRACTOR's RESPONSIBILITIES
CONTRACTOR shall perform the activities below.
1. Provide culturally responsive, community-defined, and community-derived
mental health strategies to reduce disparities that exist within the African
American/Black youth population.
2. Activities in the program may include, but are not limited to:
a. Sweet Potato Clubs
b. Entrepreneurial and business skills trainings
c. Participate in "Pitch Day" at Fresno State to highlight sweet potato
product and business and marketing plans
d. Participate in the annual Sweet Potato Festival
3. Provide services to a minimum of 175 youth throughout the term of this
Agreement.
4. Recruit and maintain staffing in accordance with Revised Exhibit C,
Budget Summary. Staff should have experience working with Fresno's
diverse communities and reflect the targeted underserved and
inappropriately served population.
5. Supervisory and/or Management staff shall participate in meetings with
the County of Fresno ("COUNTY"), Department of Behavioral Health
("DBH") to discuss program and/or contractual issues. DBH shall
coordinate the meetings.
6. Comply with all contract monitoring and compliance protocols, procedures,
data collection methods, and reporting requirements conducted by the
COUNTY.
7. Actively participate with DBH and any outside consultants for performance
monitoring and reporting requirements.
8. Actively participate with DBH, evaluator, and any outside consultants
recommended by DBH to discuss the possibility of transitioning the CRDP
programs from prevention to early intervention and other billable service
opportunities. DBH shall coordinate these meetings which may include
DBH, program provider, evaluator, and other third-party members.
9. Comply with request for additional reports/outcomes by the COUNTY's
DBH, based on among other things, identification of client/family specific
needs as well as State required reports/outcomes as needed.
10.Participate in performance outcome measurements throughout the term of
this Agreement, if needed. DBH will notify CONTRACTOR when its
participation is required. The performance outcome measurement process
will not be limited to survey instruments but will also include, as
appropriate, individual and staff interviews, chart reviews, and other
methods of obtaining needed information.
Revised Exhibit A- Page 3 of 5
11.Work with and assist DBH with communicating and presenting program
and findings to stakeholders, public and social media.
D. LOCATION OF SERVICES
Services will be primarily be provided onsite at the West Fresno Family Resource
Center. Some program activities may require for services to be delivered in the
community.
E. IMPLEMENTATION TIMELINE
Implementation timeline below is considered preliminary and may be modified, by
written mutual consent, by DBH Director, or designee, and by CONTRACTOR
during the contract term.
Timeframe Activities
• Secure space and plan for community planning process.
Months 1-4 . Develop flyer and messaging community feedback.
• Hire staff, if needed.
• Analyze and implement of strategies from planning
process into program
• Assist evaluator with the evaluation process, including
participation in meetings, services, data collection and
Months 5-8 evaluation coordination.
• Hire staff, if needed.
• Provide staff training, if needed.
• Recruitment - parent and youth orientation
• Begin program, if ready.
• Begin program.
Month 9+ • Continue to work with the Department and program
evaluator for data collection.
F. COUNTY RESPONSIBILITIES
County shall:
1. Participate in monthly meetings with CONTRACTOR to discuss program
and/or contractual issues. Meeting frequency may be changed after the
first year of implementation. DBH will be responsible for coordination of
these meetings.
Revised Exhibit A- Page 4 of 5
2. Participate in evaluating the progress of the overall program and the
efficiency of collaboration with CONTRACTOR's staff and will be available
to the CONTRACTOR for ongoing consultation.
3. Gather outcome information from CONTRACTOR throughout each term of
this Agreement, as needed.
4. Participate with the CONTRACTOR and any outside consultants for
performance monitoring and reporting requirements.
5. DBH shall include CONTRACTOR's staff in DBH trainings that are
relevant to the services as described in this Agreement, if there is
sufficient space available, at no cost.
G. REPORTS / PERFORMANCE OUTCOME MEASURES
This collaboration is a Mental Health Services Act (MHSA) Innovations funded
project and throughout the process of services, CONTRACTOR will provide
regular updates to DBH and/or the Innovation Project evaluator summarizing how
the goals and objectives are being met through the provision of services.
During the term of this Agreement, additional data collection opportunities may
be identified and implemented to support the MHSA Innovation research aspects
of the Hmong Helping Hands program.
DBH and CONTRACTOR will review additional outcomes, MHSA INN
requirements and CARF standards to establish further agreed upon outcomes to
be tracked. CONTRACTOR will actively collaborate with DBH and a third-party
consultant to develop and refine data collection and reporting processes to
ensure compliance with MHSA Innovation Plan requirements.
Data Collection
1. Data collection and evaluation methods may include, but are not limited to,
staff, participant, and family interviews, focus groups, surveys,
participation observations, and case file reviews.
2. CONTRACTOR shall also conduct consumer satisfaction surveys to see if
there is a strong correlation of the efficacy of the evidence-based program
with specific ethnicities and languages as well as to identify gaps in
meeting cultural needs of clients/families, if any.
3. CONTRACTOR shall ensure all program clients/families participate in the
semiannual State Consumer Perception Survey (CPS). CPS surveys will
be distributed to all clients/families to fill out and return to CONTRACTOR.
4. CONTRACTOR shall collect data required by MHSA INN and/or PEI
regulations.
PEI Regulations - http://mhsoac.ca.gov/sites/default/files/documents/2018-
08/PEI%20Regulations As Of July%202018.pdf
Revised Exhibit A- Page 5 of 5
INN Regulations -
https://www.mhsoac.ca.gov/sites/default/files/documents/2018-
08/INN%20Regulations As Of July%202018.pdf
a. Demographics
i. Age group
ii. Race
iii. Ethnicity
iv. Primary language
v. Sexual orientation
vi. Disability
vii. Veteran status
viii. Gender assigned at birth
ix. Current gender identity
5. CONTRACTOR shall maintain all client data in permanent electronic case
records. CONTRACTOR shall have established policies and procedures
for data collection and client confidentiality.
Outcomes
1. Upon implementation of the program adaptation, CONTRACTOR shall
work with the project evaluator to determine applicable outcomes data to
be collected for the remainder of the contract term.
2. Identified outcomes are considered preliminary and may be modified, by
mutual consent, by CONTRACTOR and DBH during the contract term.
Individuals served will:
a. Improve mental health.
Youth will increase knowledge about self-stigma.
Develop positive identity and coping skills.
Youth increase contingent self-worth.
b. Improve high school graduation rates.
Youth will identify personal life goals, to include improved high
school grades, which will lead to high school graduation.
c. Build protective factors for mental health.
Increase networks and social support.
Increase number of successful social interactions.
Revised Exhibit C-Page 1 of 14
Sweet Potato Program
West Fresno Family Resource Center
Fiscal Year(FY)2024-25
PROGRAM EXPENSES
1000:DIRECT SALARIES&BENEFITS
Direct Employee Salaries
Acct# Administrative Position FTE Admin Program Total
1101 Executive Director 0.05 $ 4,368 $ 4,368
1102 Administrative Assistant 0.50 21,840 21,840
Direct Personnel Admin Salaries Subtotal 0.55 $ 26,208 $ 26,208
Acct# Program Position FTE Admin Program Total
1116 Project Manager 1.00 $ 49,920 $ 49,920
1117 Project Assistant 0.50 21,840 21,840
1118 CHW-Community Health Worker 1.00 43,680 43,680
Direct Personnel Program Salaries Subtotal 2.50 $ 115,440 $ 115,440
Admin Program Total
Direct Personnel Salaries Subtotall 3.05 1 $ 26,208 1 $ 115,440 1 $ 141,648
Direct Employee Benefits
Acct# Description Admin Program Total
1201 Retirement $ - $ -
1202 Worker's Compensation 57 1,785 1,842
1203 Health Insurance 240 14,400 14,640
Direct Employee Benefits Subtotal: $ 297 1 $ 16,185 $ 16,482
Direct Payroll Taxes&Expenses:
Acct# Description Admin Program Total
1301 OASDI $ - $ - $ -
1302 FICA/MEDICARE 334 10,501 10,835
1303 SUI 127 609 736
1304 ETT 5 28 33
Direct Payroll Taxes&Expenses Subtotal: $ 466 $ 11,138 $ 11,604
DIRECT EMPLOYEE SALARIES&BENEFITS TOTAL: Admin Program Total
$ 26,971 $ 142,763 $ 169,734
DIRECT EMPLOYEE SALARIES&BENEFITS PERCENTAGE: I Admin Program
16% 84%
2000: DIRECT CLIENT SUPPORT
Acct# Line Item Description Amount
2003 Client Transportation&Support 28,500
2004 Clothing, Food,&Hygiene 2,550
2005 Education Support 2,000
2011 Other-Participant Stipends 22,400
DIRECT CLIENT CARE TOTAL $ 55,450
3000: DIRECT OPERATING EXPENSES
Acct# Line Item Description Amount
3005 Staff Development&Training 2,200
3006 Staff Mileage 4,020
3007 Subscriptions&Memberships 75
DIRECT OPERATING EXPENSES TOTAL: $ 6,295
Revised Exhibit C-Page 2 of 14
4000: DIRECT FACILITIES&EQUIPMENT
Acct# Line Item Description Amount
4002 Rent/Lease Building 15,980
4003 Rent/Lease Equipment 4,400
4004 Rent/Lease Vehicles 1,000
DIRECT FACILITIES/EQUIPMENT TOTAL: $ 21,380
5000: DIRECT SPECIAL EXPENSES
Acct# Line Item Description Amount
5003 Contractual/Consulting Services (Specify) 40,000
5006 Other-Field Support 8,510
DIRECT SPECIAL EXPENSES TOTAL: $ 48,510
6000: INDIRECT EXPENSES
Acct# Line Item Description Amount
Administrative Overhead
6001 Administrative Overhead $ 22,189
INDIRECT EXPENSES TOTAL $ 22,189
INDIRECT COST RATE 7.36%
TOTAL PROGRAM EXPENSES $ 323,558
PROGRAM FUNDING SOURCES
8200-REALIGNMENT
Acct# Line Item Description Amount
8201 lRealignment $
REALIGNMENT TOTAL $
8300-MENTAL HEALTH SERVICE ACT(MHSA)
Acct# MHSA Component MHSA Program Name Amount
8301 CSS-Community Services&Supports $
8302 PEI-Prevention&Early Intervention
8303 INN-Innovations CRDP Evolutions 323,558
8304 WET-Workforce Education&Training
8305 CFTN-Capital Facilities&Technology
MHSA TOTAL $ 323,558
TOTAL PROGRAM FUNDING SOURCES: $ 323,558
NET PROGRAM COST: $ -
Revised Exhibit C- Page 3 of 14
Sweet Potato Program
West Fresno Family Resource Center
Fiscal Year (FY) 2024-25
PARTIAL FTE DETAIL
For all positions with FTE's split among multiple programs/contracts the below must be filled
out
Position Contract#/Name/Department/County FTE
Executive Director Fresno County CRDP 0.05
Other Programs 0.95
Total 1.00
Position Contract#/Name/Department/County FTE
Project Manager Fresno County CRDP 1.00
Total 1.00
Position Contract#/Name/Department/County FTE
Project Assistant Fresno County CRDP 0.50
Other Programs 0.50
Total 1.00
Revised Exhibit C- Page 4 of 14
Position Contract#/Name/Department/County FTE
Community Health Worker Fresno County CRDP 1.00
Total 1.00
Position Contract#/Name/Department/County FTE
Administrative Assistant Fresno County CRDP 0.50
Other Programs 0.50
Total 1.00
Revised Exhibit C-Page 5 of 14
Sweet Potato Program
West Fresno Family Resource Center
Fiscal Year(FY)2024-25 Budget Narrative
PROGRAM EXPENSE
ACCT#I LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000:DIRECT SALARIES&BENEFITS 169,734
Administrative Positions 26,208
1101 Executive Director 4,368 Executive Director will provide general oversite of the program and meetings with
Program Supervisor.Salary$87,360 x FTE.05=$4,368
1102 Administrative Assistant 21,840 Admin Assistant will provide support with events,project activites,outreach,and daily
office duties for the program.
$3,640 x.5FTE x 12 months=$21,840
Program Positions 115,440
1116 Project Manager 49,920 Project Manager coordinates project staff and educational activities,plans and flows
through on outreach and educational events,and other promotional activities.$4,160 x
12 mos=$49,920
1117 Project Assistant 21,840 Project Assistant works under the direction of the Program Supervisor,assisting in the
coordination,implementation and evaluation of program projects including project
activities and outreach,and work with collaborative partners,participants,parents and
volunteers.
$3,640 x.5FTE x 12 months=$21,840
1118 CHW-Community Health Worker 43,680 Community Health worker will assist with the promotion of health and wellness with in
the community,particularly youth involved with SPP2.Provide assistance with weekly
classes for SPP2 youth,prepare class outline,execute lesson plans,attend meetings and
trainings as needed.Join participants during Plant Days,Field Days,and Harvest events.
Also,accompany SPP2 participants at USCF for an entrepreneurial educational
experience. $3,640 x 1 FTE x 12 months=$43,680
Direct Employee Benefits 16,482
1201 Retirement
1202 Worker's Compensation 1,842 Salaries: $141,648/100 x 1.30=$1,842
1203 Health Insurance 14,640 $400/mo x 3.05 FTE=$1,220 x 12 months=$14,640
Direct Payroll Taxes&Expenses: 11,604
1301 OASDI -
1302 FICA/MEDICARE 10,835 Salaries$141,648 x 7.65%=10,835
1303 SUI 736 SUI RATE:2.9%1 Prog Mgr,Prog.Assist,CHW,Admin Assist-FTE 3.0 x $7,000=21,000 X
2.9%=$609 1 Exec Dir-FTE.05, $4,368 X 2.9%=$127 1$609+$127.=$736.
1304 ETT 33 ETT RATE:.10%1$28,000+$4,475=$32,475 x.10%=$33
2000:DIRECT CLIENT SUPPORT 55,450
2003 Client Transportation&Support 28,500 Provide transportation for participants and parents to the sweet potato site for planting,
field maintenance,and harvesting.$1,500 x 19 trips=$28,500.
2004 Clothing,Food,&Hygiene 2,550 Food support for participants and parents working at the sweet potato site for
breakfast,lunch and snacks. Estimate:$325($162.5 x 2 per month)x 6 mos=$1,950.
Snacks for weekly class participants,hygiene kits for CSUF 2 nights stay and emergency
hygiene support for class participants.Estimate:$75 x 8 mos=$600.
2005 Education Support 2,000 Education materials,paper,notebooks,pen/pencils,art supplies etc.
$250/mo x 8 mos of classes=$2,000
2011 Other-Participant Stipends 22,400 Students receive points based on attitude,attendance,leadership,creativity,team-
work,and participation throughout each month.Stipends start at$50/mo and students
have the opportunity to earn extra credit in the form of extra money.Average$80/mo x
35 students=$2,800 x 8 months=$22,400
3000:DIRECT OPERATING EXPENSES 6,295
3005 Staff Development&Training 2,200 Wellness Together's 8th Annual Student Mental Wellness Conference. Registration,
flight,hotel,uber,etc.for staff.
3006 Staff Mileage 4,020 Local mileage estimated based on current rate. Mileage will be reimbursed at the IRS
rate. $.67/mile:500 mi/mo x 12 mos=$4,020
3007 Subscriptions&Memberships 75 Annual Subscription to Kahoot!A game-based learning platform
Revised Exhibit C-Page 6 of 14
PROGRAM EXPENSE
ACCT#I LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
4000:DIRECT FACILITIES&EQUIPMENT 21,380
4002 Rent/Lease Building 15,980 Portion of office space rent:$146,700/28 staff=$5,239.29 per person,per year divided
by 12 months=$436.61 per person.$436.61 x 3.05 FTE=$1,331.66/month x 12 months
=$15,980 per year.
4003 Rent/Lease Equipment 4,400 Copier Lease:$100/mo.x 12 mos=$1,200.Sound equipment rental for Harvest event,
$1,000 and Fall SPP2 Festival,$1,000.Rental of portable toilets and hand washing
stations$500 x 2 events=$1,000.Rental of generators for festival 2 x$100=$200
4004 Rent/Lease Vehicles 1,000 Uhaul rental to transport canopies,generators,tables,chairs,banners,and other
miscellaneous supplies to the event site.$500 x 2 events=$1,000
5000:DIRECT SPECIAL EXPENSES 48,530
5003 Contractual/Consulting Services (Specify) 40,000 Fresno State's Lyles Center for Innovation and Entrepreneurship and the Department of
Agricultural Business will provide a five-week summer program for approximately 35,
middle and high school students from the West Fresno Family Resource Center.The
students will come to the Fresno State campus three times a week for four-hour
sessions and will receive homework assignments to be completed between sessions.
Students will receive instruction from Fresno State professors on how to develop,price,
promote,market,and sell their sweet potato product.The program will kick off with a
ropes course exercise on campus,to help students bond and develop teams.During the
first week of the program students will also spend two nights in the Fresno State
campus dorms,thereby exposing them to the college student experience of living in
university housing.In addition to the Fresno State professors,the program will be
supported by Fresno State staff and three university students.All participants will also
receive lunch throughout the program and necessary materials and supplies for all
activities.Tours of the Fresno State university farm including the dairy operation and
the farmers market will be incorporated in the program along with guest speakers.The
program will conclude with teams of students pitching their sweet potato product to a
panel of judges,for prizes and awards.Students who successfully complete the program
will receive a program shirt and a certificate of completion from Fresno State.
5006 Other-Field Support 8,510 Outside field contractors to help with field prep of rows and irrigation and harvest of
the sweet potato field July-November 2025,and April-June 2026.Field prep and
development,$2,300.Part-time weekly field support 8 mos.$18/hr x 20 hrs/week=
$360 x 34.5 weeks=12,420/50%=$6,210
6000:INDIRECT EXPENSES 22,189
6001 Administrative Overhead 22,189 Indirect costs are those costs of general management that are agency-wide.General
management costs consist of expenditures for administrative activities necessary for the
general operation.
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 323,558
TOTAL PROGRAM EXPENSES FROM BUDGET TEMPLATE: 323,558
BUDGET CHECK: -
Revised Exhibit C-Page 7 of 14
Sweet Potato Program
West Fresno Family Resource Center
Fiscal Year(FY)2025-26
PROGRAM EXPENSES
1000:DIRECT SALARIES&BENEFITS
Direct Employee Salaries
Acct# Administrative Position FTE Admin Program Total
1101 Executive Director 0.05 $ 4,499 $ 4,499
1102 Administrative Assistant 0.50 22,500 22,500
Direct Personnel Admin Salaries Subtotal 0.55 $ 26,999 $ 26,999
Acct# Program Position FTE Admin Program Total
1116 Project Manager 1.00 $ 51,420 $ 51,420
1117 Project Assistant 0.50 22,500 22,500
1118 Community Health Worker 1.00 45,000 45,000
Direct Personnel Program Salaries Subtotal 2.50 $ 118,920 $ 118,920
Admin Program Total
Direct Personnel Salaries Subtotall 3.05 1 $ 26,999 1 $ 118,920 1 $ 145,919
Direct Employee Benefits
Acct# Description Admin Program Total
1201 Retirement $ - $ - $ -
1202 Worker's Compensation 60 1,838 1,898
1203 Health Insurance 2,640 12,000 14,640
Direct Employee Benefits Subtotal: $ 2,700 1 $ 13,838 $ 16,538
Direct Payroll Taxes&Expenses:
Acct# Description Admin Program Total
1301 OASDI $ - $ - $ -
1302 FICA/MEDICARE 2,065 9,098 11,163
1303 SUI 130 609 739
1304 ETT 27 119 146
Direct Payroll Taxes&Expenses Subtotal: $ 2,222 $ 9,826 $ 12,048
DIRECT EMPLOYEE SALARIES&BENEFITS TOTAL: Admin Program Total
$ 31,921 $ 142,584 $ 174,505
DIRECT EMPLOYEE SALARIES&BENEFITS PERCENTAGE: I Admin Program
18% 82%
2000: DIRECT CLIENT SUPPORT
Acct# Line Item Description Amount
2003 Client Transportation&Support 30,020
2004 Clothing, Food,&Hygiene 2,500
2005 Education Support 3,745
2011 Other-Participant Stipends 22,400
DIRECT CLIENT CARE TOTAL $ 58,665
Revised Exhibit C-Page 8 of 14
3000: DIRECT OPERATING EXPENSES
Acct# Line Item Description Amount
3001 Telecommunications $ 3,240
3002 Printing/Postage 1,400
3003 Office, Household&Program Supplies 2,156
3004 Advertising 3,881
3005 Staff Development&Training 6,000
3006 Staff Mileage 4,020
3007 Subscriptions&Memberships 75
3008 Vehicle Maintenance 1,550
3009 Other-Baking Equipment&Supplies 1,200
3010 Other-Field Supplies&Maintenance 3,500
3011 Other-Shredding Services 600
3012 Other-Field Harvest Media Event&Fall Harvest Festival 3,000
DIRECT OPERATING EXPENSES TOTAL: $ 30,622
4000: DIRECT FACILITIES&EQUIPMENT
Acct# Line Item Description Amount
4001 Building Maintenance $ 500
4002 Rent/Lease Building 18,006
4003 Rent/Lease Equipment 4,500
4004 Rent/Lease Vehicles 1,000
4007 Other-Off-site storage 1,800
DIRECT FACILITIES/EQUIPMENT TOTAL: $ 25,806
5000: DIRECT SPECIAL EXPENSES
Acct# Line Item Description Amount
5003 Contractual/Consulting Services (Specify) 40,000
5005 Other-Interns 1,600
5006 Other-Field Support 8,510
DIRECT SPECIAL EXPENSES TOTAL: $ 50,110
6000: INDIRECT EXPENSES
Acct# Line Item Description Amount
Administrative Overhead
6001 Administrative Overhead $ 33,850
INDIRECT EXPENSES TOTAL $ 33,850
INDIRECT COST RATE 9.96%
7000: DIRECT FIXED ASSETS
Acct# Line Item Description Amount
7001 Computer Equipment&Software
7002 Copiers,Cell Phones,Tablets,Devices to Contain HIPAA Data
7003 Furniture&Fixtures
FIXED ASSETS EXPENSES TOTAL $ -
TOTAL PROGRAM EXPENSES $ 373,558
Revised Exhibit C-Page 9 of 14
PROGRAM FUNDING SOURCES
8300-MENTAL HEALTH SERVICE ACT(MHSA)
Acct# MHSA Component MHSA Program Name Amount
8301 CSS-Community Services&Supports $ -
8302 PEI-Prevention&Early Intervention -
8303 INN-Innovations CRDP Evolutions 373,558
8304 WET-Workforce Education&Training
8305 JCFTN-Capital Facilities&Technology -
MHSA TOTAL $ 373,558
TOTAL PROGRAM FUNDING SOURCES: $ 373,558
NET PROGRAM COST: $ -
Revised Exhibit C- Page 10 of 14
Sweet Potato Program
West Fresno Family Resource Center
Fiscal Year (FY) 2025-26
PARTIAL FTE DETAIL
For all positions with FTE's split among multiple programs/contracts the below must be filled
out
Position Contract#/Name/Department/County FTE
Executive Director Fresno County CRDP 0.05
Other Programs 0.95
Total 1.00
Position Contract#/Name/Department/County FTE
Project Manager Fresno County CRDP 1.00
Total 1.00
Position Contract#/Name/Department/County FTE
Project Assistant Fresno County CRDP 0.50
Other Programs 0.50
Total 1.00
Revised Exhibit C- Page 11 of 14
Position Contract#/Name/Department/County FTE
Community Health Worker Fresno County CRDP 1.00
Total 1.00
Position Contract#/Name/Department/County FTE
Administrative Assistant Fresno County CRDP 0.50
Other Programs 0.50
Total 1.00
Revised Exhibit C-Page 12 of 14
Sweet Potato Program
West Fresno Family Resource Center
Fiscal Year(FY)2025-26 Budget Narrative
PROGRAM EXPENSE
ACCT#I LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
1000:DIRECT SALARIES&BENEFITS 174,505
Administrative Positions 26,999
1101 Executive Director 4,499 Executive Director will provide general oversite of the program and meetings with
Program Supervisor.
$89,981 x FTE.05=$4,499
1102 Administrative Assistant 22,500 Admin Assistant will provide support with events,project activites,outreach,and daily
office duties for the program.
$1,875 x 12 months=$22,500
Program Positions 118,920
1116 Project Manager 51,420 Project Manager coordinates project staff and educational activities,plans and flows
through on outreach and educational events,and other promotional activities.
$4,285/mo x 12=$51,420
1117 Project Assistant 22,500 Project Assistant works under the direction of the Program Supervisor.Assisting in the
coordination,implementation and evaluation of program projects including project
activities and outreach,and working with collaborative partners,participants,parents
and volunteers.
$1,875 x 12 months=$22,500/year
1118 CHW-Community Health Worker 45,000 Community Health worker will assist with the promotion of health and wellness with in
the community,particularly youth involved with SPP2.Provide assistance with weekly
classes for SPP2 youth,prepare class outline,execute lesson plans,attend meetings and
trainings as needed.Join participants during Plant Days,Field Days,and Harvest events.
Also,accompany SPP2 participants at USCF for an entrepreneurial educational
experience.
$3,750 X 12 months=$45,000.
Direct Employee Benefits 16,538
1201 Retirement -
1202 Worker's Compensation 1,898 Salaries: $145,919/100 x$1.30=$1,898
1203 Health Insurance 14,640 Admin-$400/mo x.55 FTE=$220 x 12 mos=$2,640.Program Positions-$400 x FTE 2.5
=$1,000 X 12 mos=$12,000 1$2,640+12,000=$14,640
Direct Payroll Taxes&Expenses: 12,048
1301 OASDI -
1302 FICA/MEDICARE 11,163 Salaries$145,919 x 7.65%=$11,163
1303 SUI 739 SUI RATE:2.9%1$7,000 x FTE-3.0=21,000 X 2.9%=$609.00.1$4,499(FTE.05)X 2.9%
=$130 1$609.+$130.=$739.
1304 ETT 146 ETT RATE:.10%1$21,000+$4,499=$25,499 x.10%=$146.
2000:DIRECT CLIENT SUPPORT 58,665
2003 Client Transportation&Support 30,020 Provide transportation for participants and parents to the sweet potato site for planting,
field maintenance,and harvesting.$1,580 x 19 trips=$30,020.Trip to Livingston Sweet
Potato Festival as participants and vendors.
2004 Clothing,Food,&Hygiene 2,500 Food support for participants and parents working at the sweet potato site for
breakfast,lunch and snacks. Estimate:$350($175 x 2 per month)x 6 mos=$2,100.
Snacks for weekly class participants,hygiene kits for CSUF 2 nights stay and emergency
hygiene support for class participants.Estimate$400.
2005 Education Support 3,745 Education materials,paper,notebooks,pen/pencils,art supplies,presentation supplies,
etc.$260.x 12 months=$3,120.Livingston Sweet Potato Festival,wristbands$100,
snacks,water and lunch$15 x 35 participants=$525
2011 Other-Participant Stipends 22,400 Students receive points based on attitude,attendance,leadership,creativity,team-
work,and participation throughout each month.Stipends start at$50/mo and students
have the opportunity to earn extra credit in the form of extra money.Average$80/mo x
35 students=$2,800 x 8 months=$22,400
Revised Exhibit C-Page 13 of 14
PROGRAM EXPENSE
ACCT#I LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
3000:DIRECT OPERATING EXPENSES 30,622
3001 Telecommunications 3,240 Monthly cell phone service for Program Supervisor,Program Assistant and CHW:$50 X
12 mos=$600 X 3=$1,800 1 Monthly internet phone service,$30/mo x 4 staff=$120.
x 12=$1,440.Total$3,240
3002 Printing/Postage 1,400 In-house printing&paper,ink,etc.for program materials for outreach and promotion.
Est$116.66/mo x 12 mos=$1,400
3003 Office,Household&Program Supplies 2,156 Cleaning supplies,paper products,sanitizer,file folders,binders etc.Est$179.66/mo x
12 mo=$2,156
3004 Advertising 3,881 Website maintenance,social media support-information will be placed on our existing
website and its own page under the SPP2 and will be used to inform the community of
meetings,events,and results from information gathered at these meeting and events
on a monthly basis.Est$167/mo x 12 mos=$3,000.
3005 Staff Development&Training 6,000 Flights,hotel,uber,registration,etc for 4 staff. 2025 Black Excellence Mental Health
Conference.Cost is not available on website as of 5-2024.
3006 Staff Mileage 4,020 Local mileage based on current rate. Mileage will be reimbursed at the IRS rate.
$.67/mile:500 mi/mo x 12 mos=$4,020
3007 Subscriptions&Memberships 75 Annual Subscription to Kahoot!A game-based learning platform
3008 Vehicle Maintenance 1,550 Field truck maintenance:Tires 4 x$150=$600,battery$300,DMV renewal$250, tune-
up,oil change,detailing after the season is over,$400.
3009 Other-Baking Equipment&Supplies 1,200
Replace mixers,pots&pans,cooking utensils as needed.Baking ingredients,containers,
plastic wrap,labels,cleaning products,aprons,hair nets,gloves,paper towels,
parchment paper etc.The students will be participating in a special event Entrepreneur
Pitch Day Competition to showcase their knowledge in farming,entrepreneurship,
teamwork and cooking.Purchase ingredients to create food items from sweet potatoes
3010 Other-Field Supplies&Maintenance 3,500 Sweet potato field maintenance:irrigation supplies(pipe/fittings),drip irrigation
supplies(hoses/fittings),tractor implements to be manufactured,shovels,buckets,
gloves,hats,etc.
3011 Other-Shredding Services 600 Document Shredding service$50/mo x 12=$600
3012 Other-Field Harvest Media Event&Fall Harvest Festival 3,000 The Harvest event is the kickoff ceremony for the harvest season and is well attended
by state and local officials and the community. Continental breakfast,drinks&serving
supplies,table clothes,$500.The Fall Harvest Festival is an opportunity for the student
participants to show the community what SPP is all about and present unique and
original ideas on how to use sweet potatoes.Purchase of paper products,serving
supplies,table cloths,water,gloves,hand sanitizer,decorations,display's,and other
miscellaneous items.Estimated$2,500
4000:DIRECT FACILITIES&EQUIPMENT 25,806
4001 1 Building Maintenance 500 Janitorial:$41.66 x 12 months=$500
4002 Rent/Lease Building 18,006 Portion of office space rent:$165,300/28 staff=$5,903.57 per person,per year divided
by 12 months=$491.96 per person.$491.96 x 3.05 FTE=$1,500.49/month x 12 months
=$18,006.per year.
4003 Rent/Lease Equipment 4,500 Copier Lease:$100/mo x 12 mos=$1,200.Sound equipment rental for Harvest event,
$1,100 and Fall SPP2 Festival,$1,100.Rental of portable toilets and hand washing
stations$550 x 2 events=$1,100
4004 Rent/Lease Vehicles 1,000 Uhaul rental to transport canopies,generators,tables,chairs,banners,and other
miscellaneous supplies to the event site.$500 x 2 events=$1,000
4007 Other-Off-site storage 1,800 1 Rent-storage unit @150./mo x 12 mos= $1,800 for field tools and supplies
Revised Exhibit C-Page 14 of 14
PROGRAM EXPENSE
ACCT#I LINE ITEM AMT DETAILED DESCRIPTION OF ITEMS BUDGETED IN EACH ACCOUNT LINE
5000:DIRECT SPECIAL EXPENSES 50,110
5003 Contractual/Consulting Services (Specify) 40,000
Fresno State's Lyles Center for Innovation and Entrepreneurship and the Department of
Agricultural Business will provide a five-week summer program for approximately 35,
middle and high school students from the West Fresno Family Resource Center.The
students will come to the Fresno State campus three times a week for four-hour
sessions and will receive homework assignments to be completed between sessions.
Students will receive instruction from Fresno State professors on how to develop,price,
promote,market,and sell their sweet potato product.The program will kick off with a
ropes course exercise on campus,to help students bond and develop teams.During the
first week of the program students will also spend two nights in the Fresno State
campus dorms,thereby exposing them to the college student experience of living in
university housing.In addition to the Fresno State professors,the program will be
supported by Fresno State staff and three university students.All participants will also
receive lunch throughout the program and necessary materials and supplies for all
activities.Tours of the Fresno State university farm including the dairy operation and
the farmers market will be incorporated in the program along with guest speakers.The
program will conclude with teams of students pitching their sweet potato product to a
panel of judges,for prizes and awards.Students who successfully complete the program
will receive a program shirt and a certificate of completion from Fresno State.
5005 Other-Interns 1,600 Interns are part of a scholarship program through CSUF.WFFRC pays$800/semester,
per intern.Total scholarship is$1,500 and CSUF pays the balance.Interns will work with
our students to provide mentorship,tutoring in SAT prep,and program support.2
interns x$800=$1,600
5006 Other-Field Support 8,510 Outside field contractors to help with field prep of rows and irrigation and harvest of
the sweet potato field July-November 2025,and April-June 2026.Field prep and
development,$2,300.Part-time weekly field support 8 mos.$18/hr x 20 hrs/week=
$360 x 34.5 weeks=12,420/50%=$6,210
6000:INDIRECT EXPENSES 33,850
6001 Administrative Overhead 33,850 Indirect costs are those costs of general management that are agency-wide.General
management costs consist of expenditures for administrative activities necessary for the
general operation.
TOTAL PROGRAM EXPENSE FROM BUDGET NARRATIVE: 373,558
TOTAL PROGRAM EXPENSES FROM BUDGET TEMPLATE: 373,558
BUDGET CHECK: -