HomeMy WebLinkAboutAgreement A-24-330 Second Amendment with CVCSN.pdf Agreement No. 24-330
1 SECOND AMENDMENT TO AGREEMENT
2 THIS SECOND AMENDMENT TO AGREEMENT (hereinafter"Amendment") is made and
3 entered into this 18th day of June, 2024, by and between COUNTY OF FRESNO, a Political
4 Subdivision of the State of California, Fresno, California (hereinafter"COUNTY"), and Central Valley
5 Children's Services Network, a private, non-profit organization, whose address is 1911 North Helm,
6 Fresno, CA, 93727, (hereinafter"CONTRACTOR").
7 WITNESSETH:
8 WHEREAS, COUNTY and CONTRACTOR entered into Agreement number A-20-403, dated
9 October 6, 2020, pursuant to which CONTRACTOR agreed to provide research-based and evidence-
10 informed home visitation services to underserved families with children ages 0-5 to COUNTY; and
11 WHEREAS, COUNTY and CONTRACTOR entered into a First Amendment number A-22-286,
12 dated June 21, 2022, to continue the services for an extended term of July 1, 2022 to June 30, 2024
13 (Agreement number A-20-403 and First Amendment number A-22-286, collectively, shall be referred
14 to herein as "Agreement"); and
15 WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement in order to
16 revise the scope of work to provide home visitation services to unduplicated families with at least one
17 (1) parent/caregiver attending each visit and continue services for an extended term of July 1, 2024 to
18 June 30, 2026.
19 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
20 is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
21 1. That all references in the Agreement to "Revised Exhibit A" shall be changed to read
22 "Second Revised Exhibit A", where appropriate, attached hereto and incorporated herein by reference.
23 2. That all references in the Agreement to "Revised Exhibit B" shall be changed to read
24 "Second Revised Exhibit B", where appropriate, attached hereto and incorporated herein by reference.
25 3. Section 3 of the Agreement, located on page 2, lines 5 through 10, is deleted in its
26 entirety and replaced with the following:
27 "The initial term of this Agreement shall be for a period of six (6) years, commencing on
28 July 1, 2020 through and including June 30, 2026."
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1 COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend the
2 Agreement and, that upon execution of this Amendment, the Agreement and this Amendment together
3 shall be considered the Agreement.
4 The parties agree that this Amendment may be executed by electronic signature as provided in
5 this section. An "electronic signature" means any symbol or process intended by an individual signing
6 this Amendment to represent their signature, including but not limited to (1) a digital signature; (2) a
7 faxed version of an original handwritten signature; or(3) an electronically scanned and transmitted (for
8 example by PDF document) of a handwritten signature. Each electronic signature affixed or attached
9 to this Amendment (1) is deemed equivalent to a valid original handwritten signature of the person
10 signing this Amendment for all purposes, including but not limited to evidentiary proof in any
11 administrative or judicial proceeding, and (2) has the same force and effect as the valid original
12 handwritten signature of that person. The provisions of this section satisfy the requirements of Civil
13 Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act(Civil Code, Division 3,
14 Part 2, Title 2.5, beginning with section 1633.1). Each party using a digital signature represents that it
15 has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a),
16 paragraphs (1) through (5), and agrees that each other party may rely upon that representation. This
17 Amendment is not conditioned upon the parties conducting the transactions under it by electronic
18 means and either party may sign this Amendment with an original handwritten signature.
19 The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
20 covenants, conditions and promises contained in the Agreement and not amended herein shall remain
21 in full force and effect.
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I IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
2 Agreement as of the day and year first hereinabove written.
3
4 CONTRACTOR COUNTY OF FRESNO
Central Valley dren's Se ces
5 Network
6awl-
7 - 4(Authoriz Signature) Nathan Magsig, Chairman of the Board
of Supervisors of the County of Fresno
9 Print Name&Title
10 tj R'ek 1M .A V-t
Mailing Address ATTEST:
12 Bernice E. Seidel
Clerk of the Board of Supervisors
13 County of Fresno, State of California
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15
16
17
By:
18 Deputy
FOR ACCOUNTING USE ONLY:
19
20 Fund: 0001
21 Subclass: 10000
22 ORG: 56201706
23 Account: 7295
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Second Revised Exhibit A
Page 1 of 2
SCOPE OF WORK
Central Valley Children s Services Network
DESCRIPTION OF SERVICES
CONTRACTOR's Community Health Team services must directly serve Fresno County families and
children ages 0-5 who are not being served by other home visitation programs. CONTRACTOR may
obtain referrals on their own or from COLNTY's Department of Public Health(DPH). All referrals
received will be screened to ensure the client is not being served by other home visitation programs.
CONTRACTOR will administer an Edinburgh Postnatal Depression Scale(EPDS)or Patient Health
Questionnaire-9(PHQ-9)as well as a needs assessment for all families served.
Community Health Team home visitation staff will consult with the DPH PHN for guidance and
support on medically challenging cases and complete joint home visits as needed.
CONTRACTOR will adhere to all terms and conditions set forth in the First 5 Fresno County
(F5FC)Funded Partner Manual (https://www.first5fresno.org/forms-doesn and the California
Department of Public Health(CDPH) -Maternal,Child and Adolescent Health(MCAH)
Division's Fiscal Administration Policy and Procedure Manual
(https://www.cdph.ca.gov/Programs/CFH/DMCAH/Pages/Fiscal-Documents.aspx)as it pertains to
subcontractors of funded recipients.
COLLABORATIVE MEETINGS
Approximately four(4)Home Visitors and one(1)Community Resource Liaison(In-kind)will meet with
the DPH PHN two(2)times per month for case consultations,trainings and other program issues. Sign-in
sheets are required for each meeting. Data is required to be entered in the F5FC database on a quarterly
basis.
PARENT PARTNERSHIP HOME VISIT
Home visit services will be focused on the parent,but children ages 0-5 in the home will also receive
services.CONTRACTOR will provide services in accordance with their research-based Home Visitation
model. Services must be completed in the home or similar setting. Teleconferencing can be utilized in
lieu of home visitation due to COVID-19 precautions until restrictions are lifted.
• Sixty five(65)unduplicated families will receive home visitation services with at least
one(1)parent/caregiver attending each visit.
• Each full-time Home Visitor will carry a caseload of approximately twelve(12)clients.
• Part time Home Visitors will carry a caseload of approximately six(6)clients.
• In-kind Project Staff Part-Time: Community Resource Liaison will carry a caseload of
approximately six(6)clients.
• Home Visitation Specialist will provide direct and indirect supervision of Home
Visitation Staff, will ensure the implementation of services, contract compliance, quality
assurance, budget adherence,program outcomes; will also assist Program Manager with
Second Revised Exhibit A
Page 2 of 2
hiring of staff,training, and supervision; and, evaluation of program services.
• Approximately twenty(20)weekly and five(5)bi-weekly home visits will be completed
per family for a least six(6)months.
• Each home visit will last approximately one(1)hour.
Data is required to be entered in the F517C database on a monthly basis.
DEVELOPMENTAL SCREENINGS
Each child client ages 0-5 will receive an ASQ and ASQ:SE Developmental Screening for a total of sixty
(60)ASQs and sixty(60)ASQ:SEs. Data is required to be entered in the F5FC database on a monthly
basis.
REFERRALS
Sixty(60)children and/or parents will receive referrals to community resources(e.g., primary care
physician,early intervention,school district,mental health,medical referrals, Help Me Grow Fresno
County,day care,preschool, housing,cash aid, or food assistance).Data is required to be entered in the
F5FC database on a monthly basis.
DOCUMENTATION AND DATA COLLECTION
CONTRACTOR will collect and report data on all client services as outlined above including client
eligibility,demographics,screenings and referrals/interventions completed.
CONTRACTOR will submit a brief quarterly narrative addressing target population, intent of service,
short story, challenges, barriers and any program family event(s)as described in the Quarterly Narrative
and Aggregate Reports section of the F5FC Funded Partner Manual to COUNTY by the 5'of the month
following the end of each quarter.
TIME STUDY
All Community Health Team staff will prepare and submit time studies quarterly to COUNTY in order to
receive leveraged federal funding. CDPH MCAH program requires all personnel that are funded by
Federal Title XIX to prepare and submit a time study at least once per quarter.
Second Revised Exhibit B
Central Valley Children's Services Network
July 1, 2024-June 30, 2025
BUDGET CATEGORIES Annual Total Cost Description of Role/Justification
Salary
PERSONNEL/STAFFING
Program Manager(0.30 FTE) $69,000.00 $20,700.00 Coordinate, plan and oversee all aspects of the program. Essential duties
include: Development and implementation of community services and
advocacy programs for families living in low-income communities; program
budgeting; staff hiring,training, supervision; and,evaluation of program
services.
Home Visitor Specialist(0.60 FTE) $56,000.00 $33,600.00 Provide home visitation services to families based on identified needs and
complete accompanying paperwork; Program Manager in program budgeting;
staff hiring, training and supervision; and, evaluation of program services.
Home Visitor(1.0 FTE) $40,000.00 $40,000.00 Provide home visitation services to 12 families based on identified needs and
complete accompanying paperwork; select appropriate curriculum for each
individual family, based on needs, and link children and families to services
and resources through existing structures.
i Home Visitor(0.50 FTE) $40,000.00 $20,000.00 Provide home visitation services to 6 families based on identified needs and
complete accompanying paperwork; select appropriate curriculum for each
individual family, based on needs, and link children and families to services
and resources through existing structures.
Home Visitor(0.50 FTE) $40,000.00 $20,000.00 Provide home visitation services to 6 families based on identified needs and
complete accompanying paperwork, select appropriate curriculum for each
individual family,based on needs;and link children and families to services
and resources through existing structures.
Home Visitor(0.50 FTE) $40,000.00 $20,000.00 Provide home visitation services to 6 families based on identified needs and
complete accompanying paperwork; select appropriate curriculum for each
individual family, based on needs, and link children and families to services
and resources through existing structures.
Subtotal Personnel $154 300.00
Salary Taxes(10%of Personnel) 10% $15,430.00 Calculated at 10%of salaries. CSN pays all legally mandated taxes for staff.
FICA, SUI and Worker's Comp.
Benefits(17%of Personnel+ 17% $30,380.00 CSN offers Medical, Dental,Vision, and insurance for full-time employees.
retirement) Health Ins. and Dental Ins. benefits equals to 17%of the salaries for a total of
$26,231. CSN matches 3%of employee contributions toward retirement for
eligible employees,equivalent to$4,149.
$200,110.00
NON-PERSONNEL EXPENSES
Second Revised Exhibit 8
Insurance $2,000.00 D&O, Fire and Liability at.99%per person of Agency's total cost of$38,104.
The number of employees in each contract spreads the insurance costs. That
percentage(.99%)is then applied to the estimated total insurance premium
and multiplied by the number of program employees supported by that
contract. Calculation .0099 x$38,104 x 4=$1,509.
Communications $4,000.00 Cellular telephone service @$30 X 5 employees X 12 months=$1,800.
Telephone, long distance and internet @$183 x 12 months=$2,196.
Office Supplies $2,500.00 General office supplies for five staff$208 X 12 months=$2,496(printer toner,
paper,white out, paper clips, envelopes, pens,etc.).
Equipment $3,000.00 There will be a one-time purchase of equipment as start-up(only for new staff).
Office equipment may include computer workstations for three(3)staff
($1,500). Other equipment may include printer,fax, and/or cameras for
documentation, etc. ($1,500).
Facilities $1,500.00 Alarm monitoring service$40 x 12 months=$480; and Building maintenance
$85 X12 months=$1,020;
Travel $7,500.00 Mileage to travel throughout Fresno County: 5 staff x apprx. 225 miles per
month x 12 months x$0.55/mile=$7,425.
Training $4,000.00 Program staff may be provided with various training such as: Make Parenting
A Please, Nurturing Parenting Program or other related curriculums.
Program Supplies $12,040.00 Home Visitation Learning Materials 120 families x 25 visits x$1.25=$3,750. P
Fiscal and Audits $2,000.00 The audit percentage is based on actual audit costs compared to the Agency
total contract amounts.That percentage(.73%)is then applied to the total
amount of each contract, in this case$275,000.Approximately.73%of total
contract amount=$2,007 per year.
$38,540.00
INDIRECT/OVERHEAD EXPENSE $35,798.00 Admin. Staff salaries, benefits and taxes. General agency operations(compute
15%of Direct Expenses
(Direct Expenses=Personnel+Non-Personnel)
Sol_ $274,448.00
Second Revised Exhibit B
Central Valley Children's Services Network
July 1, 2025-June 30, 2026
BUDGET CATEGORIES Annual Total Cost Description of Role/Justification
Salary
PERSONNEL/STAFFING
Program Manager(0.30 FTE) $69,000.00 $20,700.00 Coordinate, plan and oversee all aspects of the program. Essential duties
include: Development and implementation of community services and
advocacy programs for families living in low-income communities; program
budgeting, staff hiring, training, supervision, and, evaluation of program
services.
Home Visitor Specialist(0.60 FTE) $56,000.00 $33,600.00 Provide home visitation services to families based on identified needs and
complete accompanying paperwork; Program Manager in program budgeting;
staff hiring, training and supervision; and,evaluation of program services.
Home Visitor(1.0 FTE) $40,000.00 $40,000.00 Provide home visitation services to 12 families based on identified needs and
complete accompanying paperwork, select appropriate curriculum for each
individual family, based on needs; and link children and families to services
and resources through existing structures.
Home Visitor(0.50 FTE) $40,000.00 $20,000.00 Provide home visitation services to 6 families based on identified needs and
complete accompanying paperwork, select appropriate curriculum for each
individual family, based on needs, and link children and families to services
and resources through existing structures.
Home Visitor(0.50 FTE) $40,000.00 $20,000.00 Provide home visitation services to 6 families based on identified needs and
complete accompanying paperwork, select appropriate curriculum for each
individual family, based on needs; and link children and families to services
and resources through existing structures.
Home Visitor(0.50 FTE) $40,000.00 $20,000.00 Provide home visitation services to 6 families based on identified needs and
complete accompanying paperwork, select appropriate curriculum for each
individual family, based on needs; and link children and families to services
and resources through existing structures.
Subtotal Personnel $154 300.00
Salary Taxes(10%of Personnel) 10% $15,430.00 Calculated at 10%of salaries. CSN pays all legally mandated taxes for staff.
FICA, SUI and Worker's Comp.
Benefits(17%of Personnel+ 17% $30,380.00 CSN offers Medical, Dental,Vision, and insurance for full-time employees.
retirement) Health Ins. and Dental Ins. benefits equals to 17%of the salaries for a total of
$26,231. CSN matches 3%of employee contributions toward retirement for
eligible employees,equivalent to$4,149.
MEK[$20C,110.001
Second Revised Exhibit B
Insurance $2.000.00 D&O, Fire and Liability at.99%per person of Agency's total cost of$38,104.
The number of employees in each contract spreads the insurance costs. That
percentage(.99%)is then applied to the estimated total insurance premium
and multiplied by the number of program employees supported by that
contract. Calculatiom .0099 x$38,104 x 4=$1,509.
Communications $4,000.00 Cellular telephone service @$30 X 5 employees X 12 months=$1,800.
Telephone, long distance and internet @ $183 x 12 months=$2,196.
Office Supplies $2,500.00 General office supplies for five staff$208 X 12 months=$2,496(printer toner,
paper,white out, paper clips, envelopes, pens,etc.).
Equipment $3,000.00 There will be a one-time purchase of equipment as start-up(only for new staff).
Office equipment may include computer workstations for three(3)staff
($1,500). Other equipment may include printer, fax, and/or cameras for
documentation, etc. ($1,500).
Facilities $1,500.00 Alarm monitoring service$40 x 12 months=$480. and Building maintenance
$85 X12 months=$1,02Q
Travel $7,500.00 Mileage to travel throughout Fresno County: 5 staff x apprx.225 miles per
month x 12 months x$0.55/mile= $7,425,
Training $4,000.00 Program staff may be provided with various training such as: Make Parenting
A Please, Nurturing Parenting Program or other related curriculums.
Program Supplies $12,040.00 Home Visitation Learning Materials 120 families x 25 visits x$1.25=$3,750. P
Fiscal and Audits $2,000.00 The audit percentage is based on actual audit costs compared to the Agency
total contract amounts.That percentage(.73%)is then applied to the total
amount of each contract, in this case$275,000.Approximately.73%of total
contract amount=$2,007 per year.
$38,540.00
INDIRECT/OVERHEAD EXPENSE $35,798.00 Admin. Staff salaries, benefits and taxes. General agency operations(compute
15%of Direct Expenses
(Direct Expenses =Personnel+Non-Personnel)
_ $274,448.00