HomeMy WebLinkAboutKirkland Foundation-Low Cost Spay and Neuter Program_A-24-272 A-23-645.pdf co County of Fresno Hall of Records, Room301
2281 Tulare Street
Fresno,California
16 Board of Supervisors 93721-2198
O 185 O Telephone:(559)600-3529
Minute Order Toll Free: 1-800-742-1011
www.fresnocountyca.gov
June 4, 2024
Present: 5- Supervisor Steve Brandau, Chairman Nathan Magsig,Vice Chairman Buddy Mendes,
Supervisor Brian Pacheco, and Supervisor Sal Quintero
Agenda No. 37. Public Health File ID:24-0584
Re: Approve and authorize the Chairman to execute Amendment I to Agreement with the Kirkland
Foundation to modify the scope of services,effective upon execution with no change to the term of
November 28, 2023 to November 27,2025,or compensation maximum of$508,800
A MOTION WAS MADE BY VICE CHAIRMAN MENDES,SECONDED BY SUPERVISOR PACHECO,
THAT THIS MATTER BE APPROVED AS RECOMMENDED.THE MOTION CARRIED BY THE
FOLLOWING VOTE:
Ayes: 4- Magsig, Mendes, Pacheco, and Quintero
Recuse: 1 - Brandau
Agreement No. 24-272
County of Fresno Page 38
coU��
t Board Agenda Item 37
01 1s5G O
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DATE: June 4, 2024
TO: Board of Supervisors
SUBMITTED BY: David Luchini, RN, PHN, Director, Department of Public Health
SUBJECT: Amendment I to Agreement with the Kirkland Foundation
RECOMMENDED ACTION(S):
Approve and authorize the Chairman to execute Amendment I to Agreement with the Kirkland
Foundation to modify the scope of services, effective upon execution with no change to the term
of November 28, 2023 to November 27, 2025, or compensation maximum of$508,800.
There is no additional Net County Cost associated with the recommended action, which will modify the
eligibility requirements in the Agreement and scope of services to allow the Kirkland Foundation to continue
operating a low-cost spay and neuter pilot program to cat and dog owners residing in unincorporated areas
as well as incorporated areas of the County. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the low-cost spay and neuter pilot program will
continue to only serve residents of the unincorporated areas of the County.
FISCAL IMPACT:
There's no increase in Net County Cost associated with the recommended action. There is no change in
the maximum compensation of$508,800. Sufficient appropriations are included in the County
Administrative Office Interest and Miscellaneous Expenditures Org 2540 FY 2023-24 Adopted Budget and
will be included within future budget requests for the term of the agreement.
DISCUSSION:
On November 28, 2023, your Board approved Agreement A-23-645 with the Kirkland Foundation to pilot a
low-cost spay and neuter pilot program, including rabies vaccinations, for residents of unincorporated areas
of the County. On April 2, 2024, the program started its soft launch by offering two to three spay
appointments and 15 neuter appointments per day for cats. Due to an error on the registration website,
eight applicants were able to schedule appointments on March 29, 2024 and April 1, 2024, which were
honored. From March 29, 2024 through May 10, 2024, 90 owned cats and 18 community cats have been
spayed or neutered, with 101 (94%) of them receiving rabies vaccines. Rabies vaccines were not provided
if the cat was already vaccinated, not old enough, or it was deemed unsafe due to other health conditions.
The Department of Public Health is working closely with the Kirkland Foundation to begin offering these
services for dogs by June 30, 2024.
Of the 108 program participants, 26% are residents of the unincorporated areas of the County. The
remaining 74% are comprised of residents of incorporated rural and incorporated metropolitan areas of the
County of Fresno page 1 File Number:24-0584
File Number;24-0584
County. Program utilization to date highlights the need for low-cost spay, neuter and rabies vaccination
services across the County.
In addition to community cats and County shelter animals, the recommended Amendment allows the
program to serve any cat and/or dog owner residing in Fresno County. Requests for service will be
prioritized in the following manner:
1. Residents of unincorporated areas and community cats found in these areas
2. County shelter animals
3. Residents of incorporated rural cities and community cats found in these areas
4. Residents of incorporated metropolitan cities and community cats found in these areas
Program and County staff will continue to collect valuable data to determine effectiveness, develop
efficiencies and inform strategies to sustainably support low-cost spay, neuter and rabies vaccination
services in the future.
REFERENCE MATERIAL:
BAI #69, November 28, 2023
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk-Amendment I to Agreement with Kirkland Foundation
CAO ANALYST:
Ronald W.Alexander, Jr.
County of Fresno page 2 File Number.24-0584
Agreement No. 24-272
1 AMENDMENT NO. 1 TO SERVICE AGREEMENT
2 This Amendment No. 1 to Service Agreement ("Amendment No. 1") is dated
3 June 4, 2024 and is between Kirkland Foundation, a California nonprofit corporation
4 ("Contractor"), and the County of Fresno, a political subdivision of the State of California
5 ("County").
6 Recitals
7 A. On November 28, 2023, the County and the Contractor entered into Service Agreement
8 A-23-645 ("Agreement'), for low-cost spay, neuter and rabies vaccination services to cat and
9 dog owners residing in the unincorporated areas of Fresno County.
10 B. The County and Contractor experienced a need to expand the program eligibility criteria
11 to include all residents of Fresno County.
12 C. The County and the Contractor now desire to amend the Agreement to expand the
13 eligibility criteria in the Scope of Services.
14 The parties therefore agree as follows:
15 1. Exhibit A to this Agreement is deleted in its entirety, and replaced with the attached
16 Exhibit A-1.
17 2. When both parties have signed this Amendment No. 1, the Agreement, and this
18 Amendment No. 1 together constitute the Agreement.
19 3. The Contractor represents and warrants to the County that:
20 a. The Contractor is duly authorized and empowered to sign and perform its obligations
21 under this Amendment.
22 b. The individual signing this Amendment on behalf of the Contractor is duly authorized
23 to do so and his or her signature on this Amendment legally binds the Contractor to
24 the terms of this Amendment.
25 4. The parties agree that this Amendment may be executed by electronic signature as
26 provided in this section.
27 a. An "electronic signature" means any symbol or process intended by an individual
28 signing this Amendment to represent their signature, including but not limited to (1) a
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I digital signature; (2) a faxed version of an original handwritten signature; or (3) an
2 electronically scanned and transmitted (for example by PDF document) version of an
3 original handwritten signature.
4 b. Each electronic signature affixed or attached to this Amendment (1) is deemed
5 equivalent to a valid original handwritten signature of the person signing this
6 Amendment for all purposes, including but not limited to evidentiary proof in any
7 administrative or judicial proceeding, and (2) has the same force and effect as the
8 valid original handwritten signature of that person.
9 c. The provisions of this section satisfy the requirements of Civil Code section 1633.5,
10 subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part
11 2, Title 2.5, beginning with section 1633.1).
12 d. Each party using a digital signature represents that it has undertaken and satisfied
13 the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)
14 through (5), and agrees that each other party may rely upon that representation.
15 e. This Amendment is not conditioned upon the parties conducting the transactions
16 under it by electronic means and either party may sign this Amendment with an
17 original handwritten signature.
18 5. This Amendment may be signed in counterparts, each of which is an original, and all of
19 which together constitute this Amendment.
20 6. The Agreement as amended by this Amendment No. 1 is ratified and continued. All
21 provisions of the Agreement not amended by this Amendment No. 1 remain in full force and
22 effect.
23 (SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Amendment No. 1 on the date stated in the introductory
2 clause.
3
KIRKLAND FOUNDATION COUNTY OF FRESNO
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5 _-
6 y.I-o-Kirkland, President Nathan Magsig, Chairman of the Board of
Supervisors of the County of Fresno
7 12950 N. Willow Ave.
Clovis, CA 93619 Attest:
8 Bernice E. Seidel
Clerk of the Board of Supervisors
9 County of Fresno, State of California
10
By:
11 Deputy
12 For accounting use only:
13 Org No.: 2540
Account No.: 7295
14 Fund No.: 0001
Subclass No.: 10000
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Exhibit A-1
Scope of Services
Fresno County Spay & Neuter Pilot Program
I. Program Overview
The County of Fresno (County), on behalf of the Board of Supervisors, County Administrative
Office and Department of Public Health, is partnering with the Contractor in support of a low-
cost spay and neuter pilot program. The Department of Public Health (DPH) will provide
program oversight, coordinate with the Contractor, and compile outcomes data collected.
This program aims to reduce pet overpopulation and prevent the incidence of rabies by
providing low-cost spay, neuter and rabies vaccination services to the program's target
population. Spay and neuter pilot program services include, but are not limited to: spay and
neuter procedures for cats and dogs, mandatory rabies vaccines when medically permitted,
develop forms and outreach materials, schedule appointments for services, and collect data to
determine outcomes.
The program will operate for a limited time and provide an opportunity to collect valuable data to
quantify the need for these services and evaluate the most effective, efficient and resourceful
strategy to sustainably support these efforts in the future.
II. Target Population
The target population includes any cat and/or dog owner residing in Fresno County, community
cats in Fresno County and Fresno County shelter animals. Requests for service will be
prioritized in the following manner:
1. Residents of unincorporated areas and community cats found in these areas
2. County shelter animals
3. Residents of incorporated rural cities and community cats found in these areas
4. Residents of incorporated metropolitan cities and community cats found in these
areas
III. Location of Services
Veterinary services must be provided in a facility, mobile unit or vehicle registered with the State
of California Department of Consumer Affairs —Veterinary Medical Board pursuant to Business
and Professions Code § 4853.
IV. Description of Requested Services
Services must be provided by, or under the supervision of(when applicable), a veterinarian
licensed to practice veterinary medicine in the State of California.
• Generate forms for the public to complete, including but not limited to an application for
services, applicable waivers and consent forms.
• Develop marketing and outreach materials and methods.
• Devise a mechanism for the public to submit applications and schedule appointments.
Page A-1
Exhibit A-1
• Coordinate with the veterinarian(s) regarding available days, times, capacity,
appointment times, required forms (e.g., applications, waivers, consents, etc.), co-
payment collection, pet drop-off and pick-up and invoicing the County.
• Rabies vaccinations are mandatory for all pets that meet the age requirements and
when it is deemed medically safe by a licensed veterinarian.
• Consult with the County to promote equitable access to services in rural Fresno County
communities.
• Develop an appropriate method to invoice the County, report co-payments (to offset
County cost), and render payment to the sub-contracted veterinarian(s) once received
from the County.
• The Contractor will meet with the County monthly to discuss program operations and
data reporting.
V. Staffing Requirements
The Contractor must have a partnership or affiliation with veterinary staff available to provide the
spay, neuter and rabies vaccination services as well as at least one staff member to fulfill the
administrative responsibilities.
VI. Outcomes Data
The Contractor will compile program data and assist the County with final outcomes reporting.
The following data will need to be collected on the application form and reported to the County
monthly for all services provided:
• Species (i.e., cat or dog)
• Breed
• Pet or community cat
• Services provided (i.e., spay, neuter, rabies vaccine)
• Rabies vaccination number
o If a rabies vaccine wasn't administered, why (e.g., age, medical reasons, etc.)?
• Owner name and address
o If a community cat, the zip code where the cat was found or caught.
• Preferred language (decline to answer should be an option)
• Income (decline to answer should be an option)
• Number of household pets receiving services
• Was transportation provided?
This data must be reported to the County at least monthly on an Excel spreadsheet. Invoices
for services will not be paid until the County is in receipt of the completed data set for said
services.
Page A-2