HomeMy WebLinkAboutAgreement A-24-246 with Fresno EOC youth bridge housing.pdf Agreement No. 24-246
1 SERVICE AGREEMENT
2 This Service Agreement ("Agreement") is dated May 21, 2024 and is between
3 Fresno Economic Opportunities Commission; a California Non-Profit Corporation, whose
4 address is 1920 Mariposa Mall Suite 330, Fresno CA 93721, ("Subrecipient"), and the County of
5 Fresno, a political subdivision of the State of California ("County").
6 Recitals
7 A. The State of California has established the Homeless Housing, Assistance, and
8 Prevention Program (HHAP) pursuant to Chapter 6 (commencing with Section 50216) of Part 1
9 of Division 31 of the Health and Safety Code. (Amended by Stats. 2021, Ch. 111, Sec. 4. (AB
10 140) Effective July 19, 2021). The general purpose of the Program is to continue to build on
11 regional coordination developed through previous rounds of funding to reduce homelessness.
12 B. The County continues to have a significant population of homeless individuals and
13 families in need of coordinated homeless services.
14 C. The County issued Request for Proposal (RFP) No. 24-025 for Homeless Services,
15 which included Youth Emergency Shelter & Bridge Housing, within the County of Fresno.
16 D. The Subrecipient responded to said RFP and was selected to provide services in
17 accordance with the RFP and Subrecipient's response.
18 E. The County, through DSS, has entered into agreements for Homeless Housing,
19 Assistance and Prevention (HHAP) grant funds awarded to County and the Fresno Madera
20 Continuum of Care with the State of California (Agreement No. 20-HHAP-00097, Exhibit A,
21 Agreement No. 21-HHAP-00064, Exhibit B, Agreement No. 22-HHAP-10015, Exhibit C and 22-
22 HHAP-20015, Exhibit D), copies of which are attached and incorporated herein by this
23 reference. Services provided by Subrecipient under this Agreement shall be funded with HHAP
24 funding and, therefore, Subrecipient shall be aware of, agree to, and comply with all State
25 requirements governing the use of HHAP funds, and all conditions in Exhibits A, B, C, and D.
26 Failure to comply with these requirements and conditions may result in termination of this
27 Agreement pursuant to Article Six (6) of this Agreement.
28
1
1 F. Services provided by Subrecipient under this Agreement shall be funded with
2 subsequent rounds of HHAP funding, not yet awarded. Once funding is awarded, agreements
3 executed by the State of California and the County of Fresno shall be provided to the
4 Subrecipient, and Subrecipient shall be subject to requirements of subsequent agreements as
5 noted in section E above.
6 The parties therefore agree as follows:
7 Article 1
8 Subrecipient's Services
9 1.1 Scope of Services. The Subrecipient shall perform all of the services provided in
10 Exhibit E to this Agreement, titled "Scope of Services," and pursuant to the staffing patterns and
11 program expenses detailed in Exhibit F, titled "Compensation."
12 1.2 Representation. The Subrecipient represents that it is qualified, ready, willing, and
13 able to perform all of the services provided in this Agreement.
14 1.3 Compliance with Laws. The Subrecipient shall, at its own cost, comply with all
15 applicable federal, state, and local laws and regulations in the performance of its obligations
16 under this Agreement, including but not limited to workers compensation, labor, and
17 confidentiality laws and regulations.
18 Article 2
19 County's Responsibilities
20 2.1 The County shall meet all obligations provided in Exhibit E to this Agreement, titled
21 "Scope of Services."
22 Article 3
23 Compensation, Invoices, and Payments
24 3.1 The County agrees to pay, and the Subrecipient agrees to receive, compensation for
25 the performance of its services under this Agreement as described in Exhibit F to this
26 Agreement, titled "Compensation".
27 3.2 The services provided by the Subrecipient under this Agreement are funded in
28 whole or in part by the State of California and/or the United States Federal government. In the
2
1 event that funding for these services is delayed by the State Controller or the Federal
2 government, the County may defer payment to the Subrecipient. The amount of the deferred
3 payment shall not exceed the amount of funding delayed to the County. The period of time of
4 the deferral by the County shall not exceed the period of time of the State Controller's or
5 Federal government's delay of payment to County plus forty-five (45) days.
6 3.3 To the extent permitted by State and Federal rules and regulations, advanced
7 payment of up to twenty percent (20%) of the maximum compensation under this Agreement
8 may be requested of County by Subrecipient. Advance payments shall be limited to
9 implementation costs for new and/or expanded services only. Approval of an advanced payment
10 is at the sole discretion of County's DSS Director or designee. If advanced payment occurs, the
11 amount of the advanced payment shall be deducted in equal installments from claims submitted
12 during the seventh through twelfth months of this Agreement.
13 3.4 Maximum Compensation. In no event shall compensation paid for services
14 performed under this Agreement be in excess of One Million, Six Hundred Seventy-One
15 Thousand, Six Hundred Seventy-Seven and No/100 Dollars ($1,671,677). For the period of July
16 1, 2024 through June 30, 2025, in no event shall compensation paid for services performed
17 under this agreement be in excess of Three Hundred Four Thousand, Five Hundred Thirty-Six
18 and No/100 Dollars ($304,536). For the period of July 1, 2025 through June 30, 2026, in no
19 event shall compensation paid for the services performed under this Agreement be in excess of
20 Three Hundred Sixteen Thousand, Three Hundred One and No/100 Dollars ($316,301). For the
21 optional twelve (12) month extension for the period of July 1, 2026 through June 30, 2027, in no
22 event shall compensation for these services performed under this Agreement be in excess of
23 Three Hundred Thirty-Two Thousand, One Hundred Fourteen and No/100 Dollars ($332,114).
24 For the optional twelve (12) month extension for the period of July 1, 2027 through June 30,
25 2028, in no event shall compensation paid for services performed under this Agreement be in
26 excess of Three Hundred Fifty-Two Thousand, Five Hundred Seventy and No/100 Dollars
27 ($352,570). For the optional twelve (12) month extension for the period of July 1, 2028 through
28 June 30, 2029, in no event shall compensation paid for services performed under this
3
1 Agreement be in excess of Three Hundred Sixty-Six Thousand, One Hundred Fifty-Six and
2 No/100 Dollars ($366,156).
3 3.5 The Subrecipient acknowledges that the County is a local government entity and
4 does so with notice that the County's powers are limited by the California Constitution and by
5 State law, and with notice that the Subrecipient may receive compensation under this
6 Agreement only for services performed according to the terms of this Agreement and while this
7 Agreement is in effect, and subject to the maximum amount payable under this section. The
8 Subrecipient further acknowledges that County employees have no authority to pay the
9 Subrecipient except as expressly provided in this Agreement.
10 3.6 Invoices. The Subrecipient shall submit monthly invoices in attention to Staff Analyst
11 to: DSSlnvoices(a)fresnocountyca.gov. The Subrecipient shall submit each invoice within 30
12 days following the month in which expenses were incurred and services rendered, and in any
13 case within 60 days after the end of the term or termination of this Agreement. Subrecipient
14 shall submit invoices to the County each month with a detailed general ledger (GL), itemizing
15 costs incurred in the previous month, along with supporting documentation of costs. Failure to
16 submit GL reports and supporting documentation shall be deemed sufficient cause for County to
17 withhold payments until there is compliance, as further described in Section 3.8 herein.
18 Supporting documentation shall include but is not limited to receipts, invoices received, and
19 documented administrative / overhead costs. No reimbursement for services shall be made
20 until invoices, reports and outcomes are received, reviewed and approved by County's DSS.
21 3.7 Proof of payment may be required for certain funding streams and will be made
22 available by the Subrecipient as requested by the County.
23 3.8 Payment. The County shall pay each correctly completed and timely submitted
24 invoice within 45 days after receipt. If an invoice is incorrect or otherwise not in proper form or
25 detail, County's DSS Director or designee shall have the right to withhold payment as to only
26 that portion of the invoice that is incorrect or improper, after five (5) days prior written notice or
27 email correspondence to Subrecipient. The County shall remit any payment to the
28 Subrecipient's address specified in the invoice.
4
1 3.9 Incidental Expenses. The Subrecipient is solely responsible for all of its costs and
2 expenses that are not specified as payable by the County under this Agreement.
3 Article 4
4 Term of Agreement
5 4.1 Term. This Agreement is effective on July 1, 2024 and terminates on June 30, 2026,
6 except as provided in section 4.2, "Extension," or Article 6, "Termination and Suspension,"
7 below.
8 4.2 Extension. The term of this Agreement may be extended for no more than three,
9 one-year periods only upon written approval of both parties at least 30 days before the first day
10 of the next one-year extension period. The Director of the Department of Social Services or his
11 or her designee is authorized to sign the written approval on behalf of the County based on the
12 Subrecipient's satisfactory performance The extension of this Agreement by the County is not a
13 waiver or compromise of any default or breach of this Agreement by the Subrecipient existing at
14 the time of the extension whether or not known to the County.
15 Article 5
16 Notices
17 5.1 Contact Information. The persons and their addresses having authority to give and
18 receive notices provided for or permitted under this Agreement include the following:
19
For the County:
20 Director of Department of Social Services
County of Fresno
21 P.O. Box 1912
Fresno, CA 93721
22
For the Subrecipient:
23 Director
Fresno Economic Opportunities Commission
24 1920 Mariposa Mall, Suite 330
Fresno, CA 93721
25
26 5.2 Change of Contact Information. Either party may change the information in section
27 5.1 by giving notice as provided in section 5.3.
28
5
1 5.3 Method of Delivery. Each notice between the County and the Subrecipient provided
2 for or permitted under this Agreement must be in writing, state that it is a notice provided under
3 this Agreement, and be delivered either by personal service, by first-class United States mail, by
4 an overnight commercial courier service, or by a Portable Document Format (PDF) document
5 attached to an email.
6 (A) A notice delivered by personal service is effective upon service to the recipient.
7 (B) A notice delivered by first-class United States mail is effective three County
8 business days after deposit in the United States mail, postage prepaid, addressed to the
9 recipient.
10 (C)A notice delivered by an overnight commercial courier service is effective one
11 County business day after deposit with the overnight commercial courier service,
12 delivery fees prepaid, with delivery instructions given for next day delivery, addressed to
13 the recipient.
14 (D)A notice delivered by PDF document attached to an email is effective when
15 transmission to the recipient is completed (but, if such transmission is completed outside
16 of County business hours, then such delivery is deemed to be effective at the next
17 beginning of a County business day), provided that the sender maintains a machine
18 record of the completed transmission.
19 5.4 Claims Presentation. For all claims arising from or related to this Agreement,
20 nothing in this Agreement establishes, waives, or modifies any claims presentation
21 requirements or procedures provided by law, including the Government Claims Act (Division 3.6
22 of Title 1 of the Government Code, beginning with section 810).
23 Article 6
24 Termination and Suspension
25 6.1 Termination for Non-Allocation of Funds. The terms of this Agreement are
26 contingent on the approval of funds by the appropriating government agency. If sufficient funds
27 are not allocated, then the County, upon at least 30 days' advance written notice to the
28 Subrecipient, may:
6
1 (A) Modify the services provided by the Subrecipient under this Agreement; or
2 (B) Terminate this Agreement.
3 6.2 Termination for Breach.
4 (A) Upon determining that a breach (as defined in paragraph (C) below) has
5 occurred, the County may give written notice of the breach to the Subrecipient. The
6 written notice may suspend performance under this Agreement, and must provide at
7 least 30 days for the Subrecipient to cure the breach.
8 (B) If the Subrecipient fails to cure the breach to the County's satisfaction within the
9 time stated in the written notice, the County may terminate this Agreement immediately.
10 (C) For purposes of this section, a breach occurs when, in the determination of the
11 County, the Subrecipient has:
12 (1) Obtained or used funds illegally or improperly;
13 (2) Failed to comply with any part of this Agreement;
14 (3) Submitted a substantially incorrect or incomplete report to the County; or
15 (4) Improperly performed any of its obligations under this Agreement.
16 6.3 Termination without Cause. In circumstances other than those set forth above, the
17 County or Subrecipient may terminate this Agreement by giving at least 30 days advance
18 written notice to the Subrecipient.
19 6.4 No Penalty or Further Obligation. Any termination of this Agreement by the County
20 under this Article 6 is without penalty to or further obligation of the County.
21 6.5 County's Rights upon Termination. Upon termination for breach under this Article
22 6, the County may demand repayment by the Subrecipient of any monies disbursed to the
23 Subrecipient under this Agreement that, in the County's sole judgment, were not expended in
24 compliance with this Agreement. The Subrecipient shall promptly refund all such monies upon
25 demand. This section survives the termination of this Agreement.
26
27
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7
1 Article 7
2 Independent Contractor
3 7.1 Status. In performing under this Agreement, the Subrecipient, including its officers,
4 agents, employees, and volunteers, is at all times acting and performing as an independent
5 contractor, in an independent capacity, and not as an officer, agent, servant, employee,joint
6 venturer, partner, or associate of the County.
7 7.2 Verifying Performance. The County has no right to control, supervise, or direct the
8 manner or method of the Subrecipient's performance under this Agreement, but the County may
9 verify that the Subrecipient is performing according to the terms of this Agreement.
10 7.3 Benefits. Because of its status as an independent Subrecipient, the Subrecipient
11 has no right to employment rights or benefits available to County employees. The Subrecipient
12 is solely responsible for providing to its own employees all employee benefits required by law.
13 The Subrecipient shall save the County harmless from all matters relating to the payment of
14 Subrecipient's employees, including compliance with Social Security withholding and all related
15 regulations.
16 7.4 Services to Others. The parties acknowledge that, during the term of this
17 Agreement, the Subrecipient may provide services to others unrelated to the County.
18 Article 8
19 Indemnity and Defense
20 8.1 Indemnity. The Subrecipient shall indemnify and hold harmless and defend the
21 County (including its officers, agents, employees, and volunteers) against all claims, demands,
22 injuries, damages, costs, expenses (including attorney fees and costs), fines, penalties, and
23 liabilities of any kind to the County, the Subrecipient, or any third party that arise from or relate
24 to the performance or failure to perform by the Subrecipient (or any of its officers, agents,
25 subcontractors, or employees) under this Agreement. The County may conduct or participate in
26 its own defense without affecting the Subrecipient's obligation to indemnify and hold harmless or
27 defend the County.
28 8.2 Survival. This Article 8 survives the termination of this Agreement.
8
1 Article 9
2 Insurance
3 9.1 The Subrecipient shall comply with all the insurance requirements in Exhibit G to this
4 Agreement.
5 Article 10
6 Inspections, Audits, Record Maintenance, and Public Records
7 10.1 Inspection of Documents. The Subrecipient shall make available to the County,
8 and the County may examine at any time during business hours and as often as the County
9 deems necessary, all of the Subrecipient's records and data with respect to the matters covered
10 by this Agreement, excluding attorney-client privileged communications. The Subrecipient shall,
11 upon request by the County, permit the County to audit and inspect all of such records and data
12 to ensure the Subrecipient's compliance with the terms of this Agreement.
13 10.2 State Audit Requirements. If the compensation to be paid by the County under this
14 Agreement exceeds $10,000, the Subrecipient is subject to the examination and audit of the
15 California State Auditor, as provided in Government Code section 8546.7, for a period of three
16 years after final payment under this Agreement. This section survives the termination of this
17 Agreement.
18 10.3 Single Audit Clause. If Subrecipient expends Seven Hundred Fifty Thousand
19 Dollars ($750,000) or more in Federal and Federal flow-through monies annually, Subrecipient
20 agrees to conduct an annual audit in accordance with the requirements of the Single Audit
21 Standards as set forth in Office of Management and Budget (OMB) Title 2 of the Code of
22 Federal Regulations Part 200. Subrecipient shall submit said audit and management letter to
23 County. The audit must include a statement of findings or a statement that there were no
24 findings. If there were negative findings, Subrecipient must include a corrective action signed by
25 an authorized individual. Subrecipient agrees to take action to correct any material non-
26 compliance or weakness found as a result of such audit. Such audit shall be delivered to
27 County's DSS, Administration, for review within nine (9) months of the end of any fiscal year in
28 which funds were expended and/or received for the program. Failure to perform the requisite
9
1 audit functions as required by this Agreement may result in County performing the necessary
2 audit tasks, or at County's option, contracting with a public accountant to perform said audit, or,
3 may result in the inability of County to enter into future agreements with Subrecipient. All audit
4 costs related to this Agreement are the sole responsibility of Subrecipient.
5 10.4 Program Audit Requirements. A single audit report is not applicable if all
6 Subrecipient's Federal contracts do not exceed the Seven Hundred Fifty Thousand Dollars
7 ($750,000) requirement or Subrecipient's funding is through Drug related Medi-Cal. If a single
8 audit is not applicable, a program audit must be performed and a program audit report with
9 management letter shall be submitted by Subrecipient to County as a minimum requirement to
10 attest to Subrecipient's solvency. Said audit report shall be delivered to County's DSS,
11 Administration, for review no later than nine (9) months after the close of the fiscal year in which
12 the funds supplied through this Agreement are expended. Failure to comply with this Act may
13 result in County performing the necessary audit tasks or contracting with a qualified accountant
14 to perform said audit. All audit costs related to this Agreement are the sole responsibility of
15 Subrecipient who agrees to take corrective action to eliminate any material noncompliance or
16 weakness found as a result of such audit. Audit work performed by County under this paragraph
17 shall be billed to the Subrecipient at County cost, as determined by County's Auditor-
18 Controller/Treasurer-Tax Collector.
19 10.5 Record Establishment and Maintenance. Subrecipient shall establish and maintain
20 records in accordance with those requirements prescribed by County, with respect to all matters
21 covered by this Agreement. Subrecipient shall retain all fiscal books, account records and client
22 files for services performed under this Agreement for at least five (5) years from date of final
23 payment under this Agreement or until all State and Federal audits are completed for that fiscal
24 year, whichever is later.
25 (A) Cost Documentation. Subrecipient agrees to maintain records to verify costs
26 under this Agreement including a General Ledger, properly executed payrolls, time
27 records, invoices, vouchers, orders, proof of payment, and any other accounting
28 documents pertaining in whole or in part to this Agreement and they shall be clearly
10
1 identified and readily accessible. The support documentation must indicate the line
2 budget account number to which the cost is charged.
3 (B) Service Documentation. Subrecipient agrees to maintain records to verify
4 services under this Agreement including names and addresses of clients served, if
5 applicable, and the dates of service and a description of services provided on each
6 occasion. These records and any other documents pertaining in whole or in part to this
7 Agreement shall be clearly identified and readily accessible.
8 (C) County shall notify Subrecipient in writing within thirty (30) days of any potential
9 State or Federal audit exception discovered during an examination. Where findings
10 indicate that program requirements are not being met and State or Federal participation
11 in this program may be imperiled in the event that corrections are not accomplished by
12 Subrecipient within thirty (30) days of receipt of such notice from County, written
13 notification thereof shall constitute County's intent to terminate this Agreement.
14 10.6 Public Records. The County is not limited in any manner with respect to its public
15 disclosure of this Agreement or any record or data that the Subrecipient may provide to the
16 County. The County's public disclosure of this Agreement or any record or data that the
17 Subrecipient may provide to the County may include but is not limited to the following:
18 (A) The County may voluntarily, or upon request by any member of the public or
19 governmental agency, disclose this Agreement to the public or such governmental
20 agency.
21 (B) The County may voluntarily, or upon request by any member of the public or
22 governmental agency, disclose to the public or such governmental agency any record or
23 data that the Subrecipient may provide to the County, unless such disclosure is
24 prohibited by court order.
25 (C)This Agreement, and any record or data that the Subrecipient may provide to the
26 County, is subject to public disclosure under the Ralph M. Brown Act (California
27 Government Code, Title 5, Division 2, Part 1, Chapter 9, beginning with section 54950).
28
11
1 (D)This Agreement, and any record or data that the Subrecipient may provide to the
2 County, is subject to public disclosure as a public record under the California Public
3 Records Act (California Government Code, Title 1, Division 7, Chapter 3.5, beginning
4 with section 6250) ("CPRA").
5 (E) This Agreement, and any record or data that the Subrecipient may provide to the
6 County, is subject to public disclosure as information concerning the conduct of the
7 people's business of the State of California under California Constitution, Article 1,
8 section 3, subdivision (b).
9 (F) Any marking of confidentiality or restricted access upon or otherwise made with
10 respect to any record or data that the Subrecipient may provide to the County shall be
11 disregarded and have no effect on the County's right or duty to disclose to the public or
12 governmental agency any such record or data.
13 (G) Notwithstanding sections A-F above, any information protected by law shall not
14 be subject to public disclosure.
15 10.7 Public Records Act Requests. If the County receives a written or oral request
16 under the CPRA to publicly disclose any record that is in the Subrecipient's possession or
17 control, and which the County has a right, under any provision of this Agreement or applicable
18 law, to possess or control, then the County may demand, in writing, that the Subrecipient deliver
19 to the County, for purposes of public disclosure, the requested records that may be in the
20 possession or control of the Subrecipient. Within five business days after the County's demand,
21 the Subrecipient shall (a) deliver to the County all of the requested records that are in the
22 Subrecipient's possession or control, together with a written statement that the Subrecipient,
23 after conducting a diligent search, has produced all requested records that are in the
24 Subrecipient's possession or control, or (b) provide to the County a written statement that the
25 Subrecipient, after conducting a diligent search, does not possess or control any of the
26 requested records. The Subrecipient shall cooperate with the County with respect to any County
27 demand for such records. If the Subrecipient wishes to assert that any specific record or data is
28 exempt from disclosure under the CPRA or other applicable law, it must deliver the record or
12
1 data to the County and assert the exemption by citation to specific legal authority within the
2 written statement that it provides to the County under this section. The Subrecipient's assertion
3 of any exemption from disclosure is not binding on the County, but the County will give at least
4 10 days' advance written notice to the Subrecipient before disclosing any record subject to the
5 Subrecipient's assertion of exemption from disclosure. The Subrecipient shall indemnify the
6 County for any court-ordered award of costs or attorney's fees under the CPRA that results from
7 the Subrecipient's delay, claim of exemption, failure to produce any such records, or failure to
8 cooperate with the County with respect to any County demand for any such records.
9 Article 11
10 Disclosure of Self-Dealing Transactions and Conflict of Interest
11 11.1 Applicability. This Article 11 applies if the Subrecipient is operating as a
12 corporation, or changes its status to operate as a corporation.
13 11.2 Duty to Disclose. If any member of the Subrecipient's board of directors is party to a
14 self-dealing transaction, he or she shall disclose the transaction by completing and signing a
15 "Self-Dealing Transaction Disclosure Form" (Exhibit H to this Agreement) and submitting it to
16 the County before commencing the transaction or immediately after.
17 11.3 Definition. "Self-dealing transaction" means a transaction to which the Subrecipient
18 is a party and in which one or more of its directors, as an individual, has a material financial
19 interest.
20 11.4 Conflict of Interest. No officer, employee or agent of the County who exercises any
21 function or responsibility for planning and carrying out of the services provided under this
22 Agreement shall have any direct or indirect personal financial interest in this Agreement. In
23 addition, no employee of the County shall be employed by the Subrecipient under this
24 Agreement to fulfill any contractual obligations with the County. The Subrecipient shall comply
25 with all Federal, State of California and local conflict of interest laws, statutes and regulations,
26 which shall be applicable to all parties and beneficiaries under this Agreement and any officer,
27 employee or agent of the County.
28 1H
13
1 Article 12
2 Confidentiality and Data Security
3
12.1 Conformance with Laws: All services performed by Subrecipient under this
4
Agreement shall be in strict conformance with all applicable Federal, State of California and/or
5
local laws and regulations relating to confidentiality. For the purpose of preventing the potential
6
loss, misappropriation or inadvertent disclosure of County data including sensitive or personal
7
client information; abuse of County resources; and/or disruption to County operations,
8 individuals and/or agencies that enter into a contractual relationship with County for the purpose
9
of providing services under this Agreement must employ adequate data security measures to
10
protect the confidential information provided to Subrecipient by County,
11
including but not limited to the following:
12 (A) Subrecipient-Owned Mobile/Wireless/Handheld Devices may not be connected
13
to County networks via personally owned mobile, wireless or handheld devices, except
14 when authorized by County for telecommuting and then only if virus protection software
15
currency agreements are in place, and if a secure connection is used.
16 (g) Subrecipient-Owned Computers or Computer Peripherals may not be brought
17
into County for use, including and not limited to mobile storage devices, without prior
18
authorization from County's Chief Information Officer or their designee. Data must be
19
stored on a secure server approved by County and transferred by means of a VPN
20
(Virtual Private Network) connection, or another type of secure connection of this type if
21
any data is approved to be transferred.
22
(C) County-Owned Computer Equipment— Subrecipient or anyone having an
23
employment relationship with County may not use County computers or computer
24
peripherals on non-County premises without prior authorization from County's Chief
25 Information Officer or their designee.
26
(D) Subrecipient may not store County's private, confidential or sensitive data on any
27
hard-disk drive.
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1
(E) Subrecipient is responsible to employ strict controls to ensure the integrity and
2
security of County's confidential information and to prevent unauthorized access to data
3
maintained in computer files, program documentation, data processing systems, data
4
files and data processing equipment which stores or processes County data internally
5
and externally.
6
(F) Confidential client information transmitted to one party by the other by means of
7
electronic transmissions must be encrypted according to Advanced Encryption
8
Standards (AES) of 128 BIT or higher. Additionally, a password or pass phrase must be
9
utilized.
10
(G)Subrecipient is responsible to immediately notify County of any breaches or
11
potential breaches of security related to County's confidential information, data
12
maintained in computer files, program documentation, data processing systems, data
13
files and data processing equipment which stores or processes County data internally or
14
externally.
15 (H) Subrecipient shall require its subcontractors to comply with the provisions of this
16
Data Security section.
17 Article 13
18 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-
19 Lower Tier Covered Transactions.
20 13.1 County and Subrecipient recognize that Subrecipient is a recipient of State or
21 Federal assistance funds under the terms of this Agreement. By signing this Agreement,
22 Subrecipient agrees to comply with applicable Federal suspension and debarment regulations,
23 including but not limited to: 7 CFR 3016.35, 29 CRF 97.35, 45 CFR 92.35, and Executive Order
24 12549. By signing this Agreement, Subrecipient attests to the best of its knowledge and belief,
25 that it and its principals:
26 (A) Are not presently debarred, suspended, proposed for debarment, declared
27 ineligible, or voluntarily excluded from participation in this transaction by any Federal
28 department or agency; and
15
1 (B) Shall not knowingly enter into any lower tier covered transaction with an entity or
2 person who is debarred, suspended, proposed for debarment, declared ineligible, or
3 voluntarily excluded from participation in this transaction by any Federal department or
4 agency.
5 (C) Subrecipient shall provide immediate written notice to County if at any time
6 during the term of this Agreement Subrecipient learns that the representations it makes
7 above were erroneous when made or have become erroneous by reason of changed
8 circumstances.
9 13.2 Subrecipient shall include a clause titled "Certification Regarding Debarment,
10 Suspension, Ineligibility, and Voluntary Exclusion — Lower Tier Covered Transactions" and
11 similar in nature to this Article Thirteen (13) in all lower tier covered transactions and in all
12 solicitations for lower tier covered transactions.
13 13.3 Subrecipient shall, prior to soliciting or purchasing goods and services in excess of
14 $25,000 funded by this Agreement, review and retain the proposed vendor's suspension and
15 debarment status at https://sam.gov/SAM/.
16 13.4 The certification in Article Thirteen (13) of this Agreement is a material representation
17 of fact upon which County relied in entering into this Agreement.
18 Article 14
19 General Terms
20 14.1 Modification. Except as provided in Article 6, "Termination and Suspension," this
21 Agreement may not be modified, and no waiver is effective, except by written consent by both
22 parties. The Subrecipient acknowledges that County employees have no authority to modify this
23 Agreement except as expressly provided in this Agreement.
24 (A) Changes to line items in the Exhibit F, Compensation, in an amount not to
25 exceed 10% of the maximum annual compensation payable to the Subrecipient may be
26 made with the written approval of County's DSS Director or their designee. Said
27 modifications shall not result in any changes to the maximum compensation amount
28 payable to Subrecipient, as stated in this Agreement.
16
1 (B) Subrecipient agrees that reductions to the maximum compensation set forth
2 under Article Three (3) of this Agreement may be necessitated by a reduction in funding
3 from State or Federal sources. Any such reduction to the maximum compensation may
4 be made with the written approval of County's DSS Director or their designee and
5 Subrecipient. Subrecipient further understands that this Agreement is subject to any
6 restriction, limitations, or enactments of all legislative bodies which affect the provisions,
7 term, or funding of this Agreement in any manner. If the parties do not provide written
8 approval for modification due to reduced funding, this Agreement may be terminated in
9 accordance with Section 6.1 above.
10 14.2 Subrecipient's Name Change. An amendment, assignment, or new agreement is
11 required to change the name of Subrecipient as listed on this Agreement. Upon receipt of legal
12 documentation of the name change, County will process the agreement. Payment of invoices
13 presented with a new name cannot be paid prior to approval of said agreement.
14 14.3 Public Information. Subrecipient shall disclose County as a funding source in all
15 public information and program materials developed in support of contracted services.
16 14.4 Non-Assignment. Neither party may assign its rights or delegate its obligations
17 under this Agreement without the prior written consent of the other party. Any transferee,
18 assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all
19 applicable State and Federal regulations. Subrecipient shall be held primarily responsible by the
20 County for the performance of any transferee, assignee or subcontractor unless otherwise
21 expressly agreed to in writing by County. The use of subcontractor by Subrecipient shall not
22 entitle Subrecipient to any additional compensation than provided for under this Agreement.
23 14.5 Governing Law. The laws of the State of California govern all matters arising from
24 or related to this Agreement.
25 14.6 Jurisdiction and Venue. This Agreement is signed and performed in Fresno
26 County, California. Subrecipient consents to California jurisdiction for actions arising from or
27 related to this Agreement, and, subject to the Government Claims Act, all such actions must be
28 brought and maintained in Fresno County.
17
1 14.7 Construction. The final form of this Agreement is the result of the parties' combined
2 efforts. If anything in this Agreement is found by a court of competent jurisdiction to be
3 ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement
4 against either party.
5 14.8 Days. Unless otherwise specified, "days" means calendar days.
6 14.9 Headings. The headings and section titles in this Agreement are for convenience
7 only and are not part of this Agreement.
8 14.10 Severability. If anything in this Agreement is found by a court of competent
9 jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in
10 effect, and the parties shall make best efforts to replace the unlawful or unenforceable part of
11 this Agreement with lawful and enforceable terms intended to accomplish the parties' original
12 intent.
13 14.11 Nondiscrimination. During the performance of this Agreement, the Subrecipient
14 shall not unlawfully discriminate against any employee or applicant for employment, or recipient
15 of services, because of race, religious creed, color, national origin, ancestry, physical disability,
16 mental disability, medical condition, genetic information, marital status, sex, gender, gender
17 identity, gender expression, age, sexual orientation, military status or veteran status pursuant to
18 all applicable State of California and federal statutes and regulation.
19 (A) Domestic Partners and Gender Identity. For State fund-funded contracts of
20 $100,000 or more, Subrecipient certifies that it complies with Public Contract Code
21 Section 10295.3.
22 (B) Americans with Disabilities Act. Subrecipient shall comply with the Americans
23 with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of
24 disability, as well as all applicable regulations and guidelines issued pursuant to the ADA
25 (42 U.S.C. 12101 et seq.).
26 (C) Subrecipient shall include the non-discrimination and compliance provisions of
27 this section in all subcontracts to perform work under this Agreement.
28
18
1 14.12 Limited English Proficiency. Subrecipient shall provide interpreting and translation
2 services to persons participating in Subrecipient's services who have limited or no English
3 language proficiency, including services to persons who are deaf or blind. Interpreter and
4 translation services shall be provided as necessary to allow such participants meaningful
5 access to the programs, services and benefits provided by Subrecipient. Interpreter and
6 translation services, including translation of Subrecipient's "vital documents" (those documents
7 that contain information that is critical for accessing Subrecipient's services or are required by
8 law) shall be provided to participants at no cost to the participant. Subrecipient shall ensure that
9 any employees, agents, subcontractors, or partners who interpret or translate for a program
10 participant, or who directly communicate with a program participant in a language other than
11 English, demonstrate proficiency in the participant's language and can effectively communicate
12 any specialized terms and concepts peculiar to Subrecipient's services.
13 14.13 Drug-Free Workplace Requirements. For purposes of this paragraph, Subrecipient
14 will be referred to as the "grantee". By drawing funds against this grant award, the grantee is
15 providing the certification that it is required by regulations implementing the Drug-Free
16 Workplace Act of 1988, 45 CFR Part 76, Subpart F. These regulations require certification by
17 grantees that they will maintain a drug-free workplace. False certification or violation of the
18 certification shall be grounds for suspension of payments, suspension or termination of grants,
19 or government wide suspension or debarment. Subrecipient shall also comply with the
20 requirements of the Drug-Free Workplace Act of 1990 (California Government Code section
21 8350 et seq.).
22 14.14 Grievances. Subrecipient shall establish procedures for handling client complaints
23 and/or grievances. Such procedures will include provisions for informing clients of their rights to
24 a State Hearing to resolve such issues when appropriate.
25 14.15 Lobbying and Political Activity. None of the funds provided under this Agreement
26 shall be used for publicity, lobbying or propaganda purposes designed to support or defeat
27 legislation pending in the Congress of the United States of America or the Legislature of the
28 State of California. Subrecipient shall not directly or indirectly use any of the funds under this
19
1 Agreement for any political activity or to further the election or defeat of any candidate for public
2 office.
3 14.16 Clean Air Act and the Federal Water Pollution Control Act. If the compensation
4 to be paid by the County under this Agreement exceeds One Hundred Fifty Thousand and
5 No/100 Dollars ($150,000) of Federal funding, Subrecipient agrees to comply with all applicable
6 standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671 q)
7 and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations
8 must be reported to the Federal awarding agency and the Regional Office of the Environmental
9 Protection Agency (EPA).
10 14.17 Procurement of Recovered Materials. If compensation to be paid by the County
11 under this Agreement is funded in whole or in part with Federal funding, In the performance of
12 this Agreement, Subrecipient shall comply with section 6002 of the Solid Waste Disposal Act, as
13 amended by the Resource Conservation and Recovery Act. The requirements of Section 6002
14 include procuring only items designated in guidelines of the Environmental Protection Agency
15 (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials
16 practicable, consistent with maintaining a satisfactory level of competition, where the purchase
17 price of the item exceeds $10,000 or the value of the quantity acquired during the preceding
18 fiscal year exceeded $10,000; procuring solid waste management services in a manner that
19 maximizes energy and resource recovery; and establishing an affirmative procurement program
20 for procurement of recovered materials identified in the EPA guidelines.
21 14.18 No Waiver. Payment, waiver, or discharge by the County of any liability or obligation
22 of the Subrecipient under this Agreement on any one or more occasions is not a waiver of
23 performance of any continuing or other obligation of the Subrecipient and does not prohibit
24 enforcement by the County of any obligation on any other occasion.
25 14.19 Child Support Compliance Act. If compensation to be paid by the County under
26 this Agreement includes State funding in excess of$100,000, the Subrecipient acknowledges in
27 accordance with Public Contract Code 7110, that:
28
20
1 (A) Subrecipient recognizes the importance of child and family support obligations
2 and shall fully comply with all applicable state and federal laws relating to child and
3 family support enforcement, including, but not limited to, disclosure of information and
4 compliance with earnings assignment orders, as provided in Chapter 8 (commencing
5 with section 5200) of Part 5 of Division 9 of the Family Code; and
6 (B) Subrecipient to the best of its knowledge is fully complying with the earnings
7 assignment orders of all employees and is providing the names of all new employees to
8 the New Hire Registry maintained by the California Employment Development
9 Department.
10 14.20 Priority Hiring Considerations. If compensation to be paid by the County under this
11 Agreement includes State funding and services in excess of$200,000, Subrecipient shall give
12 priority consideration in filling vacancies in positions funded by the Agreement to qualified
13 recipients of aid under Welfare and Institutions Code Section 11200, in accordance with Public
14 Contract Code Section 10353.
15 14.21 Entire Agreement. This Agreement, including its exhibits, is the entire agreement
16 between the Subrecipient and the County with respect to the subject matter of this Agreement,
17 and it supersedes all previous negotiations, proposals, commitments, writings, advertisements,
18 publications, and understandings of any nature unless those things are expressly included in
19 this Agreement. If there is any inconsistency between the terms of this Agreement without its
20 exhibits and the terms of the exhibits, then the inconsistency will be resolved by giving
21 precedence first to the terms of this Agreement without its exhibits, and then to the terms of the
22 exhibits.
23 14.22 No Third-Party Beneficiaries. This Agreement does not and is not intended to
24 create any rights or obligations for any person or entity except for the parties.
25 14.23 Authorized Signature. The Subrecipient represents and warrants to the County
26 that:
27 (A) The Subrecipient is duly authorized and empowered to sign and perform its
28 obligations under this Agreement.
21
1 (B) The individual signing this Agreement on behalf of the Subrecipient is duly
2 authorized to do so and his or her signature on this Agreement legally binds the
3 Subrecipient to the terms of this Agreement.
4 14.24 Electronic Signatures. The parties agree that this Agreement may be executed by
5 electronic signature as provided in this section.
6 (A) An "electronic signature" means any symbol or process intended by an individual
7 signing this Agreement to represent their signature, including but not limited to (1) a
8 digital signature; (2) a faxed version of an original handwritten signature; or (3) an
9 electronically scanned and transmitted (for example by PDF document) version of an
10 original handwritten signature.
11 (B) Each electronic signature affixed or attached to this Agreement (1) is deemed
12 equivalent to a valid original handwritten signature of the person signing this Agreement
13 for all purposes, including but not limited to evidentiary proof in any administrative or
14 judicial proceeding, and (2) has the same force and effect as the valid original
15 handwritten signature of that person.
16 (C)The provisions of this section satisfy the requirements of Civil Code section
17 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
18 Part 2, Title 2.5, beginning with section 1633.1).
19 (D) Each party using a digital signature represents that it has undertaken and
20 satisfied the requirements of Government Code section 16.5, subdivision (a),
21 paragraphs (1) through (5), and agrees that each other party may rely upon that
22 representation.
23 (E) This Agreement is not conditioned upon the parties conducting the transactions
24 under it by electronic means and either party may sign this Agreement with an original
25 handwritten signature.
26 14.25 Counterparts. This Agreement may be signed in counterparts, each of which is an
27 original, and all of which together constitute this Agreement.
28 [SIGNATURE PAGE FOLLOWS]
22
1 The parties are signing this Agreement on the date stated in the introductory clause.
2
Fresno Economic Opportunities Commission County of FRESNO
3
4
Oli inm(Apr 25,2024 21;D4 PDl)
5 Oliver Baines, Board Chair Nathan Magsig, Chairman of the Board of
Supervisors of the County of Fresno
6 1920 N. Mariposa Mall, Suite 330
Fresno, CA 93721 Attest:
7 Bernice E. Seidel
Clerk of the Board of Supervisors
8 County of Fresno, State of California
9 Emilia Reyes, Chief Executive Officer
By:
10 1920 Mariposa Mall, Suite 330 Deputy
Fresno, CA 93721
11
12
For accounting use only:
13
Org No.: 56107114
14 Account No.: 7870
Fund No.:0001
15 Subclass No.:10000
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Exhibit A
Agreement No.20-197
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENTNUMBER PURCHASING AUTHORITY NOMBER(if Applicable)
STD 213(Rev.03/2019) 20-HHAP-00097
1.This Agreement is entered Into between the Contracting Agency and the Contractor named below.
CONTRACTING AGENCY NAME
Business,Consumer Services,and Housing Agency
CONTRACTOR NAME
County of Fresno(CA-514 Fresno Madera CoQ
2.The term of this Agreement Is:
START DATE
Upon BCSH Approval
THROUGH END DATE
06/30/2025
3.The maximum amount of this Agreement Is:
$2,954,437.15
4.The parties agree to comply with the terms and conditions of the following exhibits which are b this reference made a art of
p 9 p Y 5 Y p the Agreement.
Exhibits Title Pages
Exhibit A Scope of Work 1-6
Exhibit B Budget retail and Payment Provisions 7y1 p'I I
Exhibit C Homeless Coordinating and Financing Council Terms and Conditions 92-21
Exhibit D Special Terms and.Conditions 22
+ Exhibit E'* General Terms and Conditions
33
Items shown with an asterfs ("),are herebyincorporated byreference an ma a part' thfs agreement as if attached ereto, j
These documents can be viewed otht0i Lv ww;das.co goylOL4 Resources
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BYTHEPART TIES HERETO:
CONTRACTOR
CONTRACTOR NAME(If othet than an individual,state whether a corporation,partnership,etc.)
-- County of Fresno(CA-514 Fresno.Madera CoC) .
CONTRACTOR BUSINESS ADDRESS ATTEST: CITY STATE ZIP
I3ERNICE E.SEIDEL
PO Box 24055 Clerk of the Board of Supervisors Fresno CA 9779
PRINTED NAME OF PERSON SIGNING County of Fresno,State of Califbrnia TITLE
Ernest Buddy Mendes By Deputy Chairman,Board of Supervisors
CONTRACTOR AUTHORIZED SIGNATURE DATESIGNED
ato.abSic:>
Page 1 of 2
A-1
Exhibit A
STATE OF CALIFORNIA-DEPARTMENTOF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if Applicable)
STD zi s(Rev.03r201 Q) 20-HHAP-00097
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Business,Consumer Services,and Housing Agency
CONTRACTING AGENCYADDRESS CITY STATE JZIP
915 Capitol Mall,Suite 350A Sacramento CA 95814
PRINTED NAME OF PERSON SIGNING THE
Lourdes Castro Ramirez Secretary
CONTRACTINGAGEN UT IZEpS16 RE DATESIGNED
CALIFORNIA DEPARTM FGENERALSERVICESAPPROVAL EXEMPTION(If Applicable)
III
i
i
A-2 Paw 2 of 2
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 1 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT A
SCOPE OF WORK
1. AULhority
The State of California has established the Homeless Housing, Assistance, and
Prevention Program ("HHAP" or "Program" or "grant") pursuant to Chapter 6
(commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety
Code, (Added by Stats.2019, c. 159(A.B. 101), § 10, eff. July 31, 2019.)
The Program is administered by the California Homeless Coordinating and Financing
Council ("Council") in the Business, Consumer Services and 'Housing Agency
("Agency"). HHAP provides on.e4ime flexible block grant funds to continuums of care,
large cities (population of 300,000+)and counties as defined in the December 6, 2019
HHAP Notice of Funding Availability ("NOFA") to support regional coordination and
expand or develop local capacity to address immediate homelessness challenges
informed by a best-practices framework focused on moving homeless individuals and
families into permanent housing and supporting the efforts of those individuals and
families to maintain their permanent housing.
This Standard Agreement along with all its exhibits ("Agreement") is entered into by
the Agency and a continuum of care, a city, or a county("Grantee")under the authority
of, and in furtherance of the purpose of, the Program. In signing this Agreement and
thereby accepting this award of funds, the Grantee agrees to comply with the terms
Agreement, pp
epresentatio s contained In the Grantee's application, and the requirements of he
authority cited above.
2. Purpose
I
I
The general purpose of the Program is to provide one-time block grant funding to
support regional coordination, and to expand or develop local capacity to address a
immediate homelessness challenges. Activities will be informed by a best-practices
framework focused on moving homeless individuals and families into permanent
housing and supporting the efforts of those individuals and families to maintain their
permanent housing. In accordance with the authority cited above, an application was I
created and submitted by the Grantee for HHAP funds to be allocated for eligible uses
as stated in Health and Safety Code section 60219, subdivision (c)(1) (8).
Homeless Housing, Assistance and Prevention Program
NOFA Date:Decembet 6, 2019 I
A-3
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 2 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT A
SCOPE OF WORK
3. Definitions
The following HHAP program terms are defined in accordance with Health and
Safety Code section 50216,subdivisions (a)—(q).
(a) "Agency" means the Business, Consumer Services and Housing Agency.
(b)"Applicant" means a Continuum of care, city, or county.
(C) "City" means a city or city and county that is legally incorporated to provide local
government services to its population.A city can be organized either under the general
laws of this state or under a charter adopted by the local voters.
(d) "Continuum of care" means the same as defined by the United States Department
of Housing and Urban Development at Section 578.3 of Title 24 of the Code of Federal
Regulations.
(e) "Coordinated Entry System" means a centralized or coordinated process
developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations,
as that section read on January 10, 2019, designed to coordinate homelessness
program participant intake, assessment, and provision of referrals. In order to satisfy
-- -this-subdivision, a centralized or coordinated assessment system shall cover the
geographic area, be easily accessed by individuals and families seeking housing or
services, be well advertised, and include a comprehensive and standardized
assessment tool.
(f) "Council' means the Homeless Coordinating and Financing Council created
pursuant to Section 8257 of the Welfare and Institutions Code.
(g) "Emergency shelter"has the same meaning as defined in subdivision(e)of Section
60801.
(h) "Homeless" has the saute meaning as defined in Section 578.3 of Title 24 of the I
Code of Federal Regulations, as that section read on January 10, 2019.
(i)"Homeless Management Information System" means the information system
designated by a continuum of care to comply with federal reporting requirements as
defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term
"Homeless Management Information System"also includes the use of a comparable
Homeless Housing;Assistance and Prevention Program
NO FA Date: December6, 2019
A-4
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 3 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT A
SCOPE OF WORK
database by a victim services provider or legal services provider that is permitted by
the federal government under Part 576 of Title 24 of the Code of Federal Regulations.
(j) "Homeless point-its-time count" means the 2019 homeless point-in-time count
pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations.A jurisdiction
may elect to instead use their 2:017 point-in-time count if they can demonstrate that a
significant methodology change occurred between the 2017 and 2019 point-in-time
counts that was based on an attempt to more closely align the count with HUD best
practices and undertaken in consultation with HUD representatives.Ajurisdiction shall
submit docurnentatlon of this to the-agency by the date by which HUD's certification
of the 2019 homeless point-in-time count is finalized. The agency shag review and
approve or deny a request described in the previous sentence along with a
jurisdiction's application for homeless funding,
(k) "Homeless youth" means an unaccompanied youth between 12 and 24 years of
age, inclusive, who is experiencing homelessness, as defined in subsection (2) of
Section 725 of the federal McKinney-Vento Homeless Assistance Act(42 U.S.C, sec.
11434a(2)). "Homeless youth" includes unaccompanied youth who are pregnant or
parenting.
(1)"Housing First" has the same meaning as In Section 8255 of the Welfare and
-- - - - - -Institutions Code,.including all of the core components listed therein. - -
(m) "Jurisdiction"means a city, city that is also a county, county, or continuum of care,
as defined in this section. j
(m)"Jurisdiction" means a city, city that is also a county, county, or continuum of care,
as defined in this section, i
(n) "Navigation center" means a Housing First, low-barrier, service-enriched shelter
focused on moving homeless individuals and families into permanent housing that
provides temporary living facilities while case managers connect individuals
experiencing homelessness to income, public benefits, health services, shelter, and
housing.
(o) "Program" means the Homeless Housing, Assistance, and Prevention program
established pursuant to this chapter.
Homeless Housing,Assistance and Prevention Program
NOFA Date: December 6, 2019
A-5
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 4 of 23
Homeless Housing,Assistance and Prevention
Standard Agreement
EXHIBIT A
SCOPE OF WORK
(p) "Program allocation" means the portion of program funds available to expand or
develop local capacity to address immediate homelessness challenges, in the amount
of six hundred fifty million dollars ($650,000,000).
(q) "Recipient" means a jurisdiction that receives funds from the agency for the
purposes of the program.
Additional definitions for the purposes of the HHAP program:
"Obligate" means that the Grantee has placed orders, awarded contracts, received
services, or entered into similar transactions that require payment using HHAP
funding. Grantees, and the subrecipients who receive awards from those Grantees,
must obligate the funds by the statutory deadlines set forth in this Exhibit A.
"Expended"means all HHAP funds obligated under contract or subcontract have been
fully paid and receipted, and no invoices remain outstanding. In the case of an award
made through subcontracting, subcontractors are required to obligate the funds by the
same statutory deadlines.
"Grantee" means the continuum of care, city, or county that has entered into contract
with the Business, Consumer Services and Housing Agency and is receiving HHAP
,funding
4. Scope of Work
The Scope of Work("Work")for this Agreement shall include uses that are consistent
with Health and Safety Code section 50219, subdivision (c)(1) — (8), and any other
applicable laws. Eligible uses include the following.
A. Rental assistance and rapid rehousing.
B. Operating subsidies in new and existing affordable or supportive housing units, j
emergency shelters, and navigation centers. Operating subsidies may include
operating reserves.
C. Incentives to landlords, including, but not limited to, security deposits and holding 9
fees.
D. Outreach and coordination, which may include access to job programs, to assist
vulnerable populations in accessing permanent housing and to promote housing
stability in supportive housing.
Homeless Housing,Assistance and Prevention Program
NOFA Date: December6, 2019
A-6
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page b of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT A
SCOPE OF WORK
E. Systems support for activities necessary to create regional partnerships and
maintain a homeless services and housing delivery system, particularly for
vulnerable populations including families and homeless youth.
F. Delivery of.permanent housing and innovative housing solutions such as hotel and
motel conversions.
G. Prevention and shelter diversion to permanent housing.
H. New navigation centers and emergency shelters based on demonstrated need.
Demonstrated need for purposes of this paragraph shall be based on the following:
i. The number of available shelter beds in the city, county, or region served by
a continuum of care.
ii. Shelter vacancy rate in the summer and winter months,
Ill. Percentage of exits from emergency shelters to permanent housing solutions.
iv, A plan to connect residents to permanent housing.
5, agency Contract Coordinator
The Agency's Contract Coordinator for this Agreement is the Council's HHAP Grant
Manager or the Grant Manager's designee. Unless otherwise Instructed, any notice,
report, or other communication requiring an original Grantee signature for this
Agreement shall be mailed to the Agency Contract Coordinator. If there are
opportunities to send information electronically, Grantee will be notified via email by
_ the H HAP-Grant-Manager orthe Grant Manager's-designee.
The Representatives during the term of this Agreement will be: s
PROGRAM GRANTEE
Business Consumer Services and Continuum of Care for CA-514
ENTITY: Housing Agency Fresno Madera a
SECTIONIUNIT• Homeless Coordinating and Financing
Council(HCFC)
ADDRESS: 915 Capitol Mall Suite 350-A PO Box 24056
Sacramento, CA 96814 Fresno,CA 03770
i
CONTRACT MANAGER Amber Ostrander Laura Moreno
program Manager
PHONE NUMBER: 916-651-7995 559-600-2335
EMAIL ADDRESS: Amber,Ostrander@bcsh.ca.gov Ihaga@fresnocountyco.gov
Homeless Housing, Assistance and Prevention Program
NOFA Date: December 6, 2019 i
A-7
Exhibit A
Continuum of Care for CA-614 Fresno Madera
20-HHAP-00097
Page 6 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT A
SCOPE OF WORK
All requests to update the Grantee information listed within this Agreement shall be
emailed to the Homeless Coordinating and Financing Council's general email box at
hcfc(abcsh.ca.goy. The Council reserves the right to change their representative
and/or contact Information at any time with notice to the Grantee.
fi. Effective pate, Term of Agreement, and Deadlines
A. This Agreement is effective upon approval by the Agency (indicated by the
signature provided by Agency in the lower left section of page one, Standard
Agreement, STD. 213), when signed by all parties.
B. Contractual Obligation:
• Grantees that are counties must contractually obligate 100 percent of their full
program allocations on or before May 31, 2023.
• Grantees that are cities or continuums of care must contractually obligate no
less than 50 percent of program allocations on or before May 31, 2023.
Cities or continuums of care that contractually obligate less than 50 percent or program
allocations after May 31, 2023 are subject to an alternative disbursement plan as required
under (Health & Safety Code, § 50220, subdivision (a)(4)(13) i
C. Full Expenditure of HHAP Grant Funds
• All HHAP grant funds (100 percent) must be expended by June 30,2026. Any
funds not expended by that date shall revert to :the General Fund, (Health &
Safety Code, § 50220, subdivision (e),)
7. Special Conditions
Agency reserves the right to add any special conditions to this Agreement it deems
necessary to ensure that the goals of the Program are achieved.
Homeless Housing,Assistance and Prevention Program
NOFA Date; December6,2019
A-8
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 7 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT D
BUDGET DETAIL AND PAYMENT PROVISIONS
1, Budget detail & Changes
The Grantee agrees that HHAP funds shall be expended on uses thatsupport regional
coordination and expand or develop local capacity to address immediate
homelessness challenges. Such activities must be Informed by a best-practices
framework focused on moving homeless individuals and families into permanent
housing and supporting the efforts of those individuals and families to maintain their
permanent housing.
The Grantee shall expend HHAP funds on eligible activities as detailed in the annual
budget submitted with the Grantee's approved application. The Grantee shall submit
an updated budget with the annual report that revises and reports all actual and
projected expenditures of HHAP funds,
Changes may be made to the timing (e.g., fiscal year) of eligible use expenditures
without prior approval by the Agency so long as the total expenditures (actual and
projected) for each eligible use category remain the same as described in the budget
approved with the Grantee's application, Any decrease or increase to the total
expenditures for any eligible use category must otherwise be approved by the
Council's HHAP Grant Manager or his/her designee, in writing, before the Grantee
may expend HHAP funds according to an alternative budget. The HHAP Grant
Manager-will
-respond to
Grantee approval ord ' frequest, Failure to obtain
writteaproalomthe Grant Managrhis/her designee -- �
as required by this
section may be considered a breach of this Agreement.
2. General Conditions Prior to Disbursement
All Grantees must submit the following forms prior to HHAP funds being released:
A. Request for Funds Form (RFF)
B. STD 213 Standard Agreement - 2 original copies of the signed STIR 213
form and initialed Exhibits.A through E.
C. Data. Use Agreement (all continuums of care, including those that
redirected funding to another jurisdiction - see Exhibit D for relevant
Special Terms and Conditions)
Homeless Housing,Assistance and Prevention Program
p At
NOFA Date: December 6, 2019
A-9
I
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 8 of 23
Homeless Housing,Assistance and Prevention
Standard Agreement
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
3. Disbursement of Funds
HHAP funds will be disbursed to the Grantee upon receipt, review and approval of the
completed Standard Agreement and RFF by Agency, the Department of General
Services (DGS) and the State Controller's Office (SCO). Once Agency receives,.
reviews, and signs off on the completed documents, the documents will be sent to
DGS for review. Once DGS review is completed,documents will be forwarded to SCO
for final review and fund disbursement. The RFF must include the proposed eligible
uses .and the amount of funds proposed for expenditure under each eligible use.
HHAP funds will be disbursed in a single allocation via mailed check once the RFF
has been received by the SCO. Checks will be mailed to the address and contact
name listed on the RFF.
4. Expenditure of Funds
Specific requirements and deadlines for contractually obligating and expending
awarded funds are set forth in the Homeless Housing, Assistance, and Prevention
Program statutes. Health and Safety Code sections 50218, 50219, and 50220
mandate the following:
A. Up to 5 percent of the HHAP allocation maybe expended for the following uses
that are intended to meet,federal requirements for housing funding:
(1) Strategic homelessness plan, as defined in section 578.7(c) of Title 24 of
the Code of Federal Regulations; and/or
(2) Infrastructure development to support coordinated entry systems and
Homeless Management Information Systems.
B. No more than 7 percent of the HHAP allocation may be used for
administrative costs incurred by the Grantee.
C. At least 8 percent of the HHAP allocation shall be used to establish or expand
services for homeless youth populations.
D. Grantees that are cities or continuums of care shall contractually obligate no
less than 50 percent of HHAP funds by May 31, 2023. If less than 50 percent
is obligated after May 31, 2023, continuums of care and cities shall not expend
any remaining portion of the 50 percent of program allocations required to have
been obligated unless and until both of the following occur:
Homeless Housing,Assistance and Prevention Program
NOFA Date: December 6, 2019
A-10
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 9 of 23
Homeless Housing,Assistance and Prevention
Standard Agreement
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
(1) On or before June 30, 2023, the Grantee submits an alternative
disbursement plan to Agency that includes an explanation for the delay
and a plan to fully expend these funds by December 31, 2023.
(2) Agency approves the alternative disbursement plan.
If the funds identified in the approved alternative disbursement plan are not
fully expended by December 31, 2023, the funds shall be returned to
Agency.
E. Grantees that are counties shall contractually obligate the full allocation (100
percent) awarded to them by May 31, 2023. Any funds that are not
contractually obligated by this date shall be reverted to the continuum of
care that serves the county. Specific to Los Angeles County,funds that are not
contractually obligated by this date shall be divided proportionately using the
HHAP funding allocation formula among the four CoC's that serve Los
Angeles County: City of Glendale CoC, City of Pasadena CoC, the City of
Long Beach CoC, and the Los Angeles Homeless Services Authority.
Counties not obligating their full program allocation by May 31, 2023 are
required to notify Agency on or before that date, of the name of the CoC(s) in
which the county is served, and the amount of program funds that will be
reverted to the CoC(s): By June 30, 2023, the county shall provide Agency with
evidence that the funds were transferred and submit an updated budget that
clearly identifies the funds that were transferred.
F. All HHAP funds shall be expended by June 30, 2025.
G. Any funds not expended by June 30, 2025 shall revert to the General Fund.
5. Reimbursement
HHAP program funds should not generally be obligated or expended prior to the
effective date of this Agreement. However, Agency acknowledges that there may be
circumstances that would require reimbursement in order to prevent or address ,
homelessness in a given jurisdiction. When considering a reimbursement, the 1
following requirements are applicable:
A. Reimbursement is not permitted for activities occurring prior to July 1, 2019.
0
Homeless Housing,Assistance and Prevention Program
NOFA Date:December 6,2019
A-11
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 10 of 23
Homeless dousing, assistance and Prevention
Standard Agreement
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
i
E. Reimbursement shall not supplant existing local funds for homeless housing,
assistance, or prevention.
C. Approval from HCFC must be obtained prior to obtaining reimbursement.
D. Capital improvement projects pertaining to emergency shelters and navigation
centers are still required to demonstrate need. Eligible applicants are required
to submit the following information for HCFC to review and approve or deny
such projects.
(1) The number of available shelter beds in the jurisdiction;
(2) The shelter vacancy rate in the summer and winter months;
(3) The percentage of exits from emergency shelters to permanent housing
solutions; and
(4)A plan to connect residents to permanent housing.
6. Ineligible:Costs
HHAP funds shall not be used for costs associated with activities in violation of any
law or for any activities not consistent with the intent of the Program and the eligible
uses identified in Health and Safety Code sections 50213 and 50219.
Agency reserves the right to request additional clarifying information to determine the
reasonableness and eligibility of all uses of the funds made available by this
Agreement. If the Grantee or its funded subrecipients use HHAP funds to pay
for ineligible activities, the Grantee shall be required to reimburse these funds 1
to Agency, i
I
An expenditure which is not authorized by this Agreement, or by written approval of
the Grant Manager or his/her designee, or which cannot be adequately documented,
shall be disallowed and must be reimbursed to Agency by the Grantee.
Agency, at its sole and absolute discretion, shall make the final determination
regarding the allowability of HHAP fund expenditures.
Program funds shall not be used to supplant existing local funds for homeless
housing, assistance, or prevention.
Homeless Housing, Assistance and Prevention Program
NOFA Date: December 6, 2019
A-12
i
Exhibit A
Continuum of Care for CA-514 Fresno Madera,
20-HHAP-00097
Page 11 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
7. Administrative Costs
The Grantee must comply with Health and Safety -Code section 50219, subdivision
(e), which limits the Grantee's administrative costs to no more than 7 percent of total
HHAP funds received. For purposes of this requirement, "administrative costs" does
not include staff or other costs directly related to implementing activities fumed by the
Program allocation.
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E
a
Homeless Housing,Assistance and Prevention Program �
NOFA Date: December 6,.2019
A-13
Exhibit A
Continuum of Care for CA-5114 Fresno Madera
20-HHAP-00097
Page 12 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
1. Termination and Sufficiency of Funds
A. Termination of Agreement
Agency may terminate this Agreement at any 'time for cause by giving a minimum
of 14 days' notice of termination, in writing, to the Grantee. Cause shall consist
of violations of any conditions of this Agreement, any breach of contract as described
in paragraph_6 of this Exhibit C; violation of any federal or state laws; or withdrawal of
Agency's expenditure authority. Upon termination of this Agreement, unless
otherwise approved in writing by Agency, any unexpended funds received by the
Grantee shall be returned to Agency within 30 days of Agency's notice of termination,
B. Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made available to
Agency by legislative appropriation. In addition, this Agreement is subject to any
additional restrictions, limitations or conditions, or statutes, regulations or any other
laws, whether federal or those of the State of California, or of any agency, department,
or any political subdivision of the federal or State of California governments, which
may affect the provisions, terms or funding of this Agreement in any manner.
2. TranT sfers
Grantee may not transfer or assign by subcontract or novation, or by any other means,
the rights, duties, or performance of this Agreement or any part thereof, except with
the prior written approval of Agency and a formal amendment to this Agreement to
affect such subcontract or novation. j
3. Grantee's Arpalication for Funds,
I
Grantee has submitted to Agency an application for HHAP funds to support regional
coordination and expand or develop local capacity to address its immediate
homelessness challenges. Agency is entering into this Agreement on the basis of, and
in substantial reliance upon, Grantee's facts, information, assertions and
representations contained in that application, and in any subsequent modifications or
additions thereto approved by Agency. The application and any approved
modifications and additions thereto are hereby incorporated into this Agreement,
Homeless Housing, Assistance and Prevention Program
NOFA Date:December 6, 2019
A-14
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 13 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
Grantee warrants that all information, facts, assertions and representations contained
in the application and approved modifications and additions thereto are true, correct,
and complete to the best of Grantee's knowledge. In the event that any part of the
application and any approved modification and addition thereto is untrue, incorrect,
incomplete, or misleading in such a manner that would substantially affect Agency
approval, disbursement, or monitoring of the funding and the grants or activities
governed by this Agreement, then Agency may declare a breach of this Agreement
and take such action or pursue such remedies as are legally available.
4. ftortina/A�,, udtts
A. Annual Report Deadlines
By January 1, 2021, and annually on that date thereafter until all funds have been
expended, the Grantee shall submit an annual report to Agency in a format provided
by Agency. If the Grantee falls to provide such documentation,Agency may recapture
any portion of the amount authorized by this Agreement with a 14-day written
notification. No later than January 1, 2026, the Grantee shall submit a final report, in
a format provided by Agency, as well as a detailed explanation of all uses of the
Program funds.
B: Reporting Requirements
The annual report shall contain detailed information in accordance with Health and
Safety Code section 50221, subdivision (a)-This information includes the following, as
well as any additional Information deemed appropriate or necessary by Agency:
i
1. An ongoing tracking of the specific uses and expenditures of any Program
funds broken out by eligible uses listed, including the current status of those.
funds.
l
2. The number of homeless individuals served by the Program funds in that year,
and a total number served in all years of the Program, as well as the homeless
populations served.
i
3. The types of housing assistance provided, broken out by the number of
individuals.
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Homeless Housing,Assistance and Prevention Program
NOFA Date: December 5,2019
A-15
f
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-H HAP-00097
Page 14 of 23
Homeless Housing,Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
4. Outcome data for an individual served through. Program funds, including the
type of housing that an individual exited to, the percent of successful housing
exits, and exit types for unsuccessful housing exits.
In addition to the annual reports, Agency requires the Grantee to submit quarterly
expenditure reports due no later than 30 days following the end of each fiscal quarter.
Grantee shall submit a report to the agency on a form and method provide by the
agency, that includes the ongoing tracking of the specific uses and expenditures of
any program funds broken out by eligible uses listed, including the current status of
those funds, as well as any additional information the agency deems appropriate or
necessary.
Agency may require additional supplemental reporting with written notice to the
Grantee.
C. Auditing
Agency reserves the right to perform or cause to be performed a financial audit. At
Agency request, the Grantee shall provide, at its own expense, a financial audit
prepared by a certified public accountant. HHAP administrative funds may be used
to fund this expense.
1. If a financial audit is required by Agency, the audit shall be performed by an
Independent certified public accountant.
2. The Grantee shall notify Agency of the auditor's name and address immediately
after the selection has been made. The contract for the audit shall allow access
by Agency to the independent auditor's working papers.
3. The Grantee is responsible for the completion of audits and all coats of
preparing audits.
4. If there are audit findings, the Grantee must submit a detailed response
acceptable to Agency for each audit finding within 90 days from the date of the
audit finding report.
S. Ins ection and Retention of Records
9
A. Record Inspection
The Grantee agrees that Agency or its designee shall have the right to review, obtain,
and copy all records and supporting documentation pertaining to performance under
this.Agreement. The Grantee agrees to provide Agency, or its designee, with any
Homeless Housing,Assistance and Prevention Program
NO FA Date; December 6, 2019
tl
tl
A-16
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 15 of 23
Homeless Housing,Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
relevant information requested, The Grantee agrees to give Agency or its designee
access to its premises, upon reasonable notice and during normal business hours, for
the purpose of interviewing employees who might reasonably have information
related to such records,and of inspecting and copying such books records, accounts,
and other materials that may be relevant to an investigation of compliance with the
Homeless Housing, Assistance, and Prevention Program laws, the HHAP program
guidance document published on the website, and this Agreement.
B. Record Retention
The Grantee further agrees to retain all records described in subbaragragh A for
a minimum period of five (5) years after the termination of this Agreement.
If any litigation, claim, negotiation, audit, monitoring, inspection or other action has
been commenced before the expiration of the required record retention period, all
records must be retained until completion of the action and resolution of all issues
which arise from it.
6. Breach and Remedies
A. Breach of Agreement
Breach of this Agreement includes,but is not limited to, the following events:
1. Grantee's failure to comply with the terms or conditions of this Agreement.
2. Use of, or permitting the use of, HHAP funds provided under this Agreement
for any ineligible activities,
3. Any failure to comply with the deadlines set forth in this Agreement:
B. Remedies for Breach of Agreement
In addition to any other remedies that may be available to Agency in law or equity for
breach of this Agreement, Agency may:
1. Bar the Grantee from applying for future HHAP funds;
2. Revoke any other existing HHAP award(s) to the Grantee;
3. Require the return of any unexpended HHAP funds disbursed under this
Agreement;
4. Require repayment of HHAP funds disbursed and expended under this
Agreement;
Homeless Housing,Assistance and Prevention Program
NOPA Date: December 6, 2019
A-17
Exhibit A
Continuum of Care for CA-514 Fresno Madera
i 20-HHAP-00097
Page 16 of. 23
Homeless Housing,Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
5. Require the Immediate return to Agency of all funds derived from the use of
HHAP funds including, but not limited to, recaptured funds and returned
funds; and
6. Seek, in a court of competent jurisdiction, an order for specific performance of
the defaulted obligation or the appointment of a receiver to complete the
technical assistance in accordance with HHAP requirements.
C. All remedies available to Agency are cumulative and not exclusive.
D. Agency may give written notice to the Grantee to cure the breach or violation within
a period of not less than 15 days.
7. Waivers
' No waiver of any breach of this Agreement shall be held to be a waiver of any prier or
subsequent breach. The failure of Agency to enforce at any time the provisions of this
Agreement, or to require at any time, performance by the Grantee of these provisions,
shall in no way be construed to be a waiver of such provisions nor to affect the validity
of this Agreement or the right of Agency to enforce these provisions.
8. Nondiscrimination
During the performance of this Agreement, Grantee and its subrecipients shall not
unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment because of sex(gender), sexual orientation, gender identity,
gender expression, race, color, ancestry, religion, creed, national origin (including
language use rest(ction), pregnancy, physical disability (including HIV and AIDS),
mental disability, medical condition (cancer/genetic characteristics), age (over 40),
genetic information, marital status, military and veteran status, and denial of medical
and family care leave or pregnancy disability leave. Grantees and subGrantees shall
ensure that the evaluation and treatment of their employees and applicants for
employment are free from such discrimination and harassment. Grantee and its
subrecipients shall comply with the provisions of California's laws against
discriminatory practices relating to specific groups: the California Fair Employment
and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations promulgated
thereunder(Cal. Code Regs.,tit. 2, § 11000 et seq.); and the provisions of Article 9,5,
Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code, §§ 11135
11139.5). Grantee and its subrecipients shall give written notice of their obligations
Homeless Housing, Assistance and Prevention Program
NOFA Date: December 6, 2019
i
A-18
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 17 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
under this clause to labor organizations with which they have a collective bargaining
or other agreement.
9. Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For instance,
Health and and Safety Code section 50219, subdivision (h) states, "For purposes of
Section 1090 of the Government Code, a representative of a county serving on a
board, committee, or body with the primary purpose of administering funds or malting
funding recommendations for applications pursuant to this chapter shall have no
financial 'interest in any contract, program, or project voted on by the board, i
committee, or body on the basis of the receipt of compensation for holding public office
or public employment as a representative of the county." j
I
Failure to comply with these laws, including business and financial disclosure 1,
provisions, will. result In the application being rejected and any subsequent contract &
being declared void. Other legal action may also be taken. Additional applicable
statutes include, but are not limited to, Government Code section 1090 and Public y
Contract Code sections 10410 and 10411,
A. Current State Employees—No State officer or .employee shall engage in any
employment, activity, or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by any
State agency, unless the employment, activity, or enterprise is required as a condition
of regular State employment. No State officer or employee shall contract on his or her
own behalf as an independent Grantee with any State agency to provide goods or
services.
B. Former State Employees: For the two-year period from the date he or she left State
employment, no former State officer or employee may enter into a contract in which
he or she engaged in any of the negotiations, transactions, planning, arrangements,
or any part of the decision-making process relevant to the contract while employed in
any capacity by any State agency. For the twelve-month period from the date he or
she left State employment, no former State officer or employee may enter into a
contract with any State agency if he or she was employed by that State agency in a
policy-making position in the same general subject area as the proposed contract
within the twelve-month period prior to his or her leaving State service.
C.
Homeless Housing,Assistance and Prevention program R
NOFA Date: December 6, 2019
A-19
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 18 of 23
Homeless Housing,Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
C. Employees of the Grantee: Employees of the Grantee shall comply with all
applicable provisions of law pertaining to conflicts of interest, Including but not limited
to any applicable conflict of'interest provisions of the a Political Reform Act of 1074
(Gov. Code, § 81000 et seq).
D. Representatives of a County: A representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or malting funding
recommendations for applications pursuant to this chapter shall have no financial
E. interest in any contract, program, or project voted on by the board, committee, or
body on the basis of the receipt of compensation for holding public office or public
employment as a representative of the county.
10. Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies,
under penalty of perjury under the laws of State of California, that it and its
subrecipients will comply with the requirements of the Drug-Free Workplace Act of
1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by
taking the following actions:
A. Publish a statement notifying employees and subrecipients that unlawful
manufacture distribution, dispensation, possession, or use of a controlled substance
is prohibited and specifying actions to be taken against employees, Grantees, or
subrecipients for violations, as required by Government Code section 8355,
subdivision (a)(1).
B. Establish a Drug-Free Awareness Program, as required by Government Code
section 8355, subdivision (a)(2) to inform employees, Grantees, or subrecipients
about all of the following:
1. The dangers of drug abuse in the workplace;
2. Grantee's policy of maintaining a drug-free workplace;
3. Any available counseling, rehabilitation,and employee assistance program;
and
4. Penalties that may be imposed upon employees, Grantees, and subrecipients
for drug abuse violations.
Homeless Housing,Assistance and Prevention Program
NOFA Date: December 6, 2019
A-20
Exhibit A
Continuum of Care for CA-614 Fresno Madera
20-HHAP-00097
Page 19 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
C. Provide, as required by Government Code section 8355, subdivision (a)(3)., that
every employee and/or subrecipient that works under this Agreement.
1. Will receive a copy of Grantee's drug-free policy statement, and
2. Will agree to abide by terms of Grantee's condition of employment or
subcontract.
� 11. Child Support Compliance Act
i
a For any Contract Agreement in excess of $100,000, the Grantee acknowledges in
accordance with Public Contract Code 7110, that:
A. The Grantee recognizes the importance of child and family support obligations and
shall fully comply with all applicable state and federal laws relating to child and family
support enforcement, including, but not limited to, disclosure of information and
compliance with earnings assignment orders, as provided in Chapter 8 (commencing
with section 5200) of Part 5 of Division 9 of the Family Code; and
B. the Grantee, to the best of its knowledge is fully complying with the earnings j
assignment orders of all employees and is providing the names of all new employees
to the New Hire Registry maintained by the California Employment Development_
Department.
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12. Special Conditions—GranteeslSubGrantee I
i
The Grantee agrees to comply with all conditions. of this Agreement Including the
Special Conditions set forth in Exhibit D. These conditions shall be met to the
satisfaction of Agency prior to disbursement of funds. The Grantee shall ensure that
all SubGrantees are made aware of and agree to comply with all the conditions of this 1
Agreement and the applicable State requirements governing the use of HHAP funds:
Failure to comply with these conditions may result in termination of this Agreement.
A. The Agreement between the Grantee and any SubGrantee shall require the i
Grantee and its SubGrantees, if any,to
1. Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
Homeless Housing, Assistance and Prevention Program
NOFA Date: December 6, 2019
A-21
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 20 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
2. Maintain at least the minimum State-required worker's compensation for those
employees who will perform the work or any part of it.
3. Maintain, as required by law, unemployment insurance, disability insurance,
and liability insurance in an amount that Is reasonable to compensate any
person, firm or corporation who may be injured or damaged by the Grantee or
any SubGrantee in performing the Work or any part of it.
4. Agree to include all the terms of this Agreement in each subcontract.
13. Compilance with State and Federal Laws, Rules, Guidelines.and Recu jar ots
The Grantee agrees to comply with all state and federal laws, rules and regulations
that pertain to construction, health and safety, labor, fair employment practices,
environmental protection, equal opportunity, fair housing, and all other matters
applicable and/or related to the HHAP program, the Grantee, its subrecipients, and all
eligible activities.
Grantee shall also be responsible for obtaining any and all permits, licenses, and
approvals required for performing any activities under this Agreement, including those
necessary to perform design, construction, or operation and maintenance of the
activities. Grantee shall be responsible for observing and complying with any
'applicable federal, state, and local laws, rules or regulations affecting-any such work;
specifically those including, but not limited to,environmental protection, procurement,
and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of
permits and approvals to Agency upon request,
14. Inspections
A. Grantee shall inspect any work performed hereunder to ensure that the work is
being and has been performed in accordance with the applicable federal, state andlor
local requirements, and this Agreement.
B. Agency reserves the right to inspect any work performed hereunder to ensure that
the work is being and has been performed in accordance with the applicable federal,
state and/or local requirements, and this Agreement.
C. Grantee agrees to require that all work that is determined based on such
Inspections not to conform to the applicable requirements be corrected and to withhold
payments to the subreciplent until it is corrected.
3
Homeless Housing, Assistance and Prevention Program
NOFA Date: December 6, 2019
A-22
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 21 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT C
HOMELESS COORDINATING AND FINANCING COUNCIL TERMS AND
CONDITIONS
16. Litigation
A. If any provision of this Agreement, or an underlying obligation, is held invalid by a
court of competent jurisdiction, such invalidity, at the sole discretion of Agency, shall
not affect any other provisions of this Agreement and the remainder of this Agreement
shall remain in full force and effect. Therefore, the provisions of this Agreement are
and shall be deemed severable.
B. The Grantee shall notify Agency immediately of any claim or action undertaken by
or against it, which affects or may affect this Agreement or Agency, and shall take
such action with respect to the claim or action as is consistent with the terms of this
Agreement and the interests of Agency.
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a
Homeless Housing, Assistance and Prevention Program
NOFA Date: December 6,2019
A-23
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-H HAP-00097
Page 22 of 23
Homeless Housing, Assistance and Prevention
Standard Agreement
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. All proceeds from any Interest-bearing account established by the Grantee for.the
deposit of HHAP funds, along with any interest-bearing accounts opened by
subreoipients to the Grantee for the deposit of HHAP funds, must be used for
HHAP-eligible activities,
2. Any housing-related activities funded with HHAP funds,'including but not limited to
emergency shelter, rapid-rehousing, rental assistance, transitional housing and
permanent supportive housing, must be in compliance or otherwise aligned with
the core components of Housing First, pursuant to Welfare and Institutions Code
section 8255, subdivision (b).
3. Grantee agrees to utilize its local Homeless Management Information System
(HMIS) to track HHAP-funded projects, services, and clients served. Grantee will
ensure that HMIS data are collected in accordance with applicable laws and in
such a way as to identify individual projects, services, and clients that are
supported by HHAP funding (e.g., by creating appropriate HHAP-specific funding
sources and project codes in HMIS).
4, Grantee agrees to participate in the statewide data system or warehouse created
by Agency to collect local data from California continuums of care through the
HMIS, and sign any required data use agreements allowing Agency to access
Gtahtae's HMIS'data for that purpose
5. if Grantee is a continuum of care or is a jurisdiction that accepted redirected funding
from a continuum of care, it shall review and execute a data use agreement no
later than July 31, 2020, in order to ensure compliance with Health and Safety
Code section 50219, subdivision (a)(7) and (10). Grantee's failure to timely
execute a data use agreement will constitute a breach of this Agreement. In this
event, BCSH, in its sole and absolute discretion, may exercise any and all p
remedies permitted by this Agreement or by applicable law,
A!
Homeless Housing,Assistance and Prevention Program
NOFA Date: December G, 2019
A-24
I
Exhibit A
Continuum of Care for CA-514 Fresno Madera
20-HHAP-00097
Page 23 of 23
Homeless Housing, Assistance and Prevention
i Standard Agreement
EXHIBIT E
GENERAL_ TERMS AND CONDITIONS
This exhibit is incorporated by reference and made part of this agreement. This
document can be viewed at the following link:
https://www.dgs.ca.cloy/O LS/Resources/Page-Content/OfFce-of-Leaal-Services-
Resources-List-Folder/Standard-Contract-Lan uage
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�1
Homeless Housing, Assistance and Prevention Program
NOFA Date: December 6, 2019
A-25
SCO ID:
Agreement No, 21-307
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES Exhibit B
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if Applicable)
5 1 D 21 3(Rev.0412020) 21-HHAP-00064 010725
1,This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Business,Consumer Services and Housing Agency
CONTRACTOR NAME
County of Fresno(CA-514 Fresno Madera CoQ
2.The terrn of this Agreement is:
START DATE
Upon BOSH approval
TI IROUGI I END DATE
06/30/2026
3.The maximum amount of this Agreement is:
$1,397,933.00(One Million Three Hundred Ninety Seven Thousand Nine Hundred Thirty Three Dollars and No Cents)
4.The parties agree to cornply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Scope of Work 7
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C Homeless Coordinating and Financing Council Terms and Conditions 9
Exhibit D Special Terms and Conditions 2
Exhibit E General Terms and Conditions 1
tems s Town with an asterisk(*),are hereby incorporated by reference and made part of this ayreement as if attached ereto.
I hese documents can be viewed at ht ww_w,d s.ah.�ov/OLS Resour s
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno(CA-514 Fresno Madera CoQ
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
PO Box 24055 Fresno CA 93779
PRINTED NAME OF PERSON SIGNING TITLE
Steve Brandau I A
Chairman,County of Fresno Board of Supervisors
CONTRACTOR AUTHORIZ I N URE DATE SIGNED
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
CouVt Fresno=Efornia
By ,
epu y
B-1 Paqe 1 of 2
SCO ID:
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES Exhibit B
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev.04/2020) 21-HHAP-00064 010725
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Business,Consumer Services and Housing Agency
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
915 Capitol Mall,Suite 350-A Sacramento CA 95814
PRINTED NAME OF PERSON SIGNING TITLE
Lourdes Castro Ramirez Secretary
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
A I Sep 20,2021
Lou res Castro Ramirez(Sep 20,202112:32 PDT)
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable)
B-2
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 1 of 23
Homeless Housing, Assistance, and Prevention Program Round 2 (HHAP-2)
Standard Agreement
EXHIBIT A
AUTHORITY, PURPOSE AND SCOPE OF WORK
1) Authority
The State of California has established the Homeless Housing, Assistance, and
Prevention Program Round 2 ("HHAP-2" or "Program") pursuant to Chapter 6
(commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety
Code. (Added by Stats.2020, c. 15 (A.B. 83), § 7, eff. June 29, 2020.)
The Program is administered by the California Homeless Coordinating and
Financing Council ("HCFC") in the Business, Consumer Services and Housing
Agency ("Agency"). HHAP-2 provides one-time flexible block grant funds
to Continuums of Care, large cities (population of 300,000+) and counties as defined
in the November 13, 2020 HHAP-2 Notice of Funding Availability ("NOFA") to build
on the regional coordination created through previous HCFC grant funding and
support local jurisdictions in their unified regional responses to reduce and end
homelessness.
This Standard Agreement along with all its exhibits ("Agreement") is entered into by
the Agency and a Continuum of Care, a city, or a county ("Grantee") under the
authority of, and in furtherance of the purpose of, the Program. In signing this
Agreement and thereby accepting this award of funds, the Grantee agrees to comply
with the terms and conditions of the Agreement, the NOFA under which
the Grantee applied, the representations contained in the Grantee's application, and
the requirements of the authority cited above.
2) Purpose
The general purpose of the Program is to continue to build on regional coordination
developed through previous rounds of funding of the Homelessness Emergency Aid
Program (Chapter 5 (commencing with Section 50210)), the program established
under this chapter, and COVID-19 funding to reduce homelessness. This funding
shall:
a) Continue to build regional collaboration between continuums of care, counties,
and cities in a given region, regardless of population, and ultimately be used to
develop a unified regional response to homelessness.
b) Be paired strategically with other local, state, and federal funds provided to
address homelessness in order to achieve maximum impact. Grantees of this
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 2 of 23
funding are encouraged to reference the Guide to Strategic Uses of Key State
and Federal Funds to Reduce Homelessness Durinq the COVID-19 Pandernic
c) Be deployed with the goal of reducing the number of homeless individuals in a
given region through investing in long-term solutions, such as permanent
housing, and that the state be an integral partner through the provision of
technical assistance, sharing of best practices, and implementing an
accountability framework to guide the structure of current and future state
investments.
In accordance with the authority cited above, an application was created and
submitted by the Grantee for HHAP-2 funds to be allocated for eligible uses as
stated in Health and Safety Code section 50220.5, subdivision (d)(1) — (8).
3) Definitions
The following HHAP-2 program terms are defined in accordance with Health
and Safety Code section 50216, subdivisions (a) — (q):
(a) "Agency" means the Business, Consumer Services, and Housing Agency.
(b) "Applicant" means a Continuum of Care, city, or county.
(c) "City" means a city or city and county that is legally incorporated to provide local
government services to its population. A city can be organized either under the
general laws of this state or under a charter adopted by the local voters.
(d) "Continuum of Care" means the same as defined by the United States
Department of Housing and Urban Development at Section 578.3 of Title 24 of the
Code of Federal Regulations.
(e) "Coordinated Entry System" means a centralized or coordinated process
developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations,
as that section read on January 10, 2019, designed to coordinate homelessness
program participant intake, assessment, and provision of referrals. In order to satisfy
this subdivision, a centralized or coordinated assessment system shall cover the
geographic area, be easily accessed by individuals and families seeking housing or
services, be well advertised, and include a comprehensive and standardized
assessment tool.
(f) "Council" means the Homeless Coordinating and Financing Council created
pursuant to Section 8257 of the Welfare and Institutions Code.
(g) "Emergency shelter" has the same meaning as defined in subdivision (e) of
Section 50801.
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
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(h) "Homeless" has the same meaning as defined in Section 578.3 of Title 24 of the
Code of Federal Regulations, as that section read on January 10, 2019.
(i) "Homeless Management Information System" means the information system
designated by a Continuum of Care to comply with federal reporting requirements as
defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term
"Homeless Management Information System" also includes the use of a comparable
database by a victim services provider or legal services provider that is permitted by
the federal government under Part 576 of Title 24 of the Code of Federal
Regulations.
Q) "Homeless point-in-time count' means the 2019 homeless point-in-time count
pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations. A
jurisdiction may elect to instead use their 2017 point-in-time count if they can
demonstrate that a significant methodology change occurred between the 2017 and
2019 point-in-time counts that was based on an attempt to more closely align the
count with HUD best practices and undertaken in consultation with HUD
representatives. A jurisdiction shall submit documentation of this to the agency by
the date by which HUD's certification of the 2019 homeless point-in-time count is
finalized. The agency shall review and approve or deny a request described in the
previous sentence along with a jurisdiction's application for homeless funding.
(k) "Homeless youth" means an unaccompanied youth between 12 and 24 years of
age, inclusive, who is experiencing homelessness, as defined in subsection (2) of
Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S C.
Sec. 11434a(2)). "Homeless youth" includes unaccompanied youth who are
pregnant or parenting.
(1) "Housing First" has the same meaning as in Section 8255 of the Welfare and
Institutions Code, including all of the core components listed therein.
(m) "Jurisdiction" means a city, city that is also a county, county, or Continuum of
Care, as defined in this section.
(n) "Navigation center" means a Housing First, low-barrier, service-enriched shelter
focused on moving homeless individuals and families into permanent housing that
provides temporary living facilities while case managers connect individuals
experiencing homelessness to income, public benefits, health services, shelter, and
housing.
(o) "Program" means the Homeless Housing, Assistance, and Prevention program
established pursuant to this chapter.
2
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
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(1) "Round 1" of the program means the funding allocated under the program
with moneys appropriated during the fiscal year beginning on July 1, 2019.
(2) "Round 2" of the program means the funding allocated under the program
with moneys appropriated during the fiscal year beginning on July 1, 2020.
(p) "Program allocation" means the portion of program funds available to expand or
develop local capacity to address immediate homelessness challenges.
(q) "Recipient" means a jurisdiction that receives funds from the agency for the
purposes of the program.
Additional definitions for the purposes of the HHAP-2 program:
"Obligate" means that the Grantee has placed orders, awarded contracts, received
services, or entered into similar transactions that require payment using HHAP-2
funding. Grantees, and the subrecipients who receive awards
from those Grantees, must obligate the funds by the statutory deadlines set forth in
this Exhibit A.
"Expended" means all HHAP-2 funds obligated under contract or subcontract have
been fully paid and receipted, and no invoices remain outstanding. In the case of an
award made through subcontracting, subcontractors are required to expend the
funds by the same statutory deadlines.
4) Scope of Work
The Scope of Work ("Work") for this Agreement shall include uses that
are consistent with Health and Safety Code section 50220.5, subdivision (d)—ft and
any other applicable laws. The grantee shall expend funds on evidence-based
solutions that address and prevent homelessness among eligible populations
including any of the following:
a) Rapid rehousing, including rental subsidies and incentives to landlords, such as
security deposits and holding fees.
b) Operating subsidies in new and existing affordable or supportive housing units.
emergency shelters, and navigation centers. Operating subsidies may include
operating reserves.
c) Street outreach to assist persons experiencing homelessness to access
permanent housing and services.
6
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 5 of 23
d) Services coordination, which may include access to workforce, education, and
training programs, or other services needed to promote housing stability in
supportive housing.
e) Systems support for activities necessary to create regional partnerships and
maintain a homeless services and housing delivery system, particularly for
vulnerable populations including families and homeless youth.
Delivery of permanent housing and innovative housing solutions, such as hotel
and motel conversions.
g) Prevention and shelter diversion to permanent housing, including rental
subsidies.
h) New navigation centers and emergency shelters based on demonstrated need.
Demonstrated need for purposes of this paragraph shall be based on the
following:
(i) The number of available shelter beds in the city, county, or region served by a
Continuum of Care.
(ii) The number of people experiencing unsheltered homelessness in the
homeless point-in-time count.
(iii) Shelter vacancy rate in the summer and winter months.
(iv) Percentage of exits from emergency shelters to permanent housing solutions.
(v) A plan to connect residents to permanent housing.
5) Agency Contract Coordinator
The Agency's Contract Coordinator for this Agreement is the Council's HHAP Grant
Manager or the Grant Manager's designee. Unless otherwise instructed, any notice,
report, or other communication requiring an original Grantee signature for this
Agreement shall be mailed to the Agency Contract Coordinator. If there are
opportunities to send information electronically, Grantee will be notified via email by
the HHAP Grant Manager or the Grant Manager's designee.
The Representatives during the term of this Agreement will be:
I
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B-7
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 6 of 23
PROGRAM GRANTEE
ENTITY: Business Consumer Services and Continuum of Care for CA-514
Housing Agency Fresno Madera
SECTION/UNIT: Homeless Coordinating and
Financing Council (HCFC)
ADDRESS: 915 Capitol Mall Suite 350-A 205 W Pontiac Way
Sacramento, CA, 95814 Clovis, CA 93612
CONTRACT MANAGER Victor Duron Laura Moreno
PHONE NUMBER: (916) 510-9442 (559) 600-2335
EMAIL ADDRESS: Victor.Duron@bcsh.ca.gov Ihaga@fresnocountyca.gov
All requests to update the Grantee information listed within this Agreement shall be
emailed to the Homeless Coordinating and Financing Council's general email box
at hhap(u_)bcsh.ca.gov. The Council reserves the right to change their representative
and/or contact information at any time with notice to the Grantee.
Ei Effective Date, Term of Agreement, and Deadlines
a) This Agreement is effective upon approval by the Agency (indicated by the
signature provided by Agency in the lower left section of page one, Standard
Agreement, STD. 213), when signed by all parties.
1)) Contractual Obligation:
i) Grantees that are counties must contractually obligate 100 percent of their
full program allocations on or before May 31, 2023.
ii) Grantees that are cities or continuums of care must contractually obligate no
less than 50 percent of program allocations on or before May 31, 2023.
iii) Counties that contractually obligate less than 100 percent of program
allocations after May 31, 2023 will have their unallocated funds reverted to
the CoC that serves the county. Specific to Los Angeles County, funds that
are not contractually obligated by this date shall be divided proportionately
using the HHAP funding allocation formula among the four CoC's that serve
Los Angeles County: City of Glendale CoC, City of Pasadena CoC, the City
of Long Beach CoC, and the Los Angeles Flomeless Services Authority
S
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 7 of 23
Cities or Continuums of Care that, after May 31, 2023, have contractually
obligated less than 50 percent of program allocations must submit and have
approved by the Council an alternative disbursement plan as required
under (Health & Safety Code, § 50220.5, subdivision (k)(2)).
c) Full Expenditure of HHAP-2 Grant Funds
i) All HHAP-2 grant funds (100 percent) must be expended by June 30, 2026.
Any funds not expended by that date shall revert to the General Fund (Health
& Safety Code, § 50220.5, subdivision (o)).
7) Special Conditions
Agency reserves the right to add any special conditions to this Agreement it deems
necessary to ensure that the goals of the Program are achieved.
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B-9
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 8 of 23
Homeless Housing, Assistance, and Prevention Program Round 2 (HHAP-2)
Standard Agreement
EXHIBIT B
BUDGET DETAIL and DISBURSEMENT PROVISIONS
1) Budget Detail & Changes
The Grantee agrees that HHAP-2 funds shall be expended on uses that support
regional coordination and expand or develop local capacity to address immediate
homelessness challenges. Such activities must be informed by a best-practices
framework focused on moving people experiencing homelessness into permanent
housing and supporting the efforts of those individuals and families to maintain their
permanent housing.
The Grantee shall expend HHAP-2 funds on eligible activities as detailed in
the expenditure plan and funding plan submitted with the Grantee's approved
application. The Grantee shall submit an updated funding plan with
the annual report that revises and reports all actual and projected expenditures of
HHAP-2 funds.
a) Budget Changes
i) Changes may be made to the timing (e.g., fiscal year) of eligible use
expenditures without prior approval by the Agency so long as the total
expenditures (actual and projected) for each eligible use category remain the
same as described in the expenditure plan approved with
the Grantee's application.
ii) Any decrease or increase to the total expenditures for
any eligible use category must otherwise be approved by the Council's
HHAP-2 Grant Manager or his/her designee, in writing, before
the Grantee may expend HHAP-2 funds according to an alternative
expenditure plan. The HHAP-2 Grant Manager will respond to Grantee with
approval or denial of request. Failure to obtain written approval from the Grant
Manager or his/her designee as required by this section may be considered a
breach of this Agreement. A breach of this agreement may result in remedies
listed within Exhibit C of this agreement.
2) General Conditions Prior to Disbursement
All Grantees must submit the following forms prior to HHAP-2 funds being released:
• Request for Funds Form ("RFF")
• STD 213 Standard Agreement - Two original copies of the signed STD 213
form and initialed Exhibits A through D
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
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• STD 204 Payee Data Record or Government Agency Taxpayer ID Form
3) Disbursement of Funds
HHAP-2 funds will be disbursed to the Grantee upon receipt, review and approval of
the completed Standard Agreement and RFF by Agency, the Department of General
Services (DGS) and the State Controller's Office (SCO).
The RFF must include the proposed eligible uses and the amount of funds proposed
for expenditure under each eligible use. HHAP-2 funds will be disbursed in a
single allocation via mailed check once the RFF has been received by the
SCO. Checks will be mailed to the address and contact name listed on the RFF.
4) Expenditure of Funds
Specific requirements and deadlines for contractually obligating and expending
awarded funds are set forth in the Homeless Housing, Assistance, and Prevention
Program statutes. Health and Safety Code sections 50218.5 and 50220.5 mandate
the following.-
a) Up to 5 percent of an applicant's HHAP-2 program allocation may be expended
for the following uses that are intended to meet federal requirements for housing
funding:
i) Strategic homelessness plan, as defined in Section 578.7(c) of Title 24 of the
Code of Federal Regulations.
ii) Infrastructure development to support coordinated entry systems and
Homeless Management Information Systems.
b) The applicant shall not use more than 7 percent of a HHAP-2 program allocation
for administrative costs incurred by the city, county, or Continuum of Care to
administer its program allocation. For purposes of this subdivision,
"administrative costs" does not include staff or other costs directly related to
implementing activities funded by the program allocation.
c) A program recipient shall use at least 8 percent of the funds allocated under this
section for services for homeless youth populations.
d) Recipients of HHAP-2 funds shall comply with Housing First as provided in
Chapter 6.5 (commencing with Section 8255) of Division 8 of the Welfare and
Institutions Code.
e) Grantees that are cities or continuums of care shall contractually obligate no less
than 50 percent of HHAP-2 funds by May 31, 2023. If less than 50 percent is
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
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obligated after May 31, 2023, continuums of care and cities shall not expend any
remaining portion of the 50 percent of program allocations required to have been
obligated unless and until both of the following occur:
i) On or before June 30, 2023, the Grantee submits an alternative disbursement
plan to HCFC that includes an explanation for the delay and a plan
to fully expend these funds by December 31, 2023.
ii) HCFC approves the alternative disbursement plan or provides the Grantee
with guidance on the revisions needed in order to approve the alternative
disbursement plan.
iii) If the funds identified in the approved alternative disbursement plan are
not fully expended by December 31, 2023, the funds shall be returned to the
HCFC for a subsequent round of awards by HCFC.
Grantees that are counties shall contractually obligate the full
allocation (100 percent) awarded to them by May 31, 2023. Any funds that are
not contractually obligated by this date shall be reverted to the Continuum of
Care that serves the county. Specific to Los Angeles County, funds that are not
contractually obligated by this date shall be divided proportionately using the
HHAP-2 funding allocation formula among the four CoC's that serve Los
Angeles County: City of Glendale CoC, City of Pasadena CoC, the City of Long
Beach CoC, and the Los Angeles Homeless Services Authority.
Counties not obligating their full program allocation by May 31, 2023 are required
to notify HCFC, on or before that date, of the narne of the CoC(s) in which the
county is served, and the amount of program funds that will be reverted to
the CoC(s). By June 30, 2023, the county shall provide HCFC with evidence that
the funds were transferred and submit an updated budget that clearly identifies
the funds that were transferred.
g) HHAP-2 funds shall be expended by June 30, 2026
h) In accordance with Health and Safety Code section 50220.5, subdivision (1),
HCFC retains the right to require a corrective action plan of grantees that are not
on track to fully expend funds by the statutorily required deadline.
i) Any funds not expended by June 30, 2026 shall revert to the General Fund.
5) Ineligible Costs
HHAP-2 funds shall not be used for costs associated with activities in violation of
any law or for any activities not consistent with the intent of the Program and
the eligible uses identified in Health and Safety Code section 50220.5.
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
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HCFC reserves the right to request additional clarifying information to determine the
reasonableness and eligibility of all uses of the funds made available by this
Agreement. If the Grantee or its funded subrecipients use HHAP-2 funds to pay
for ineligible activities, the Grantee shall be required to reimburse these funds
to Agency.
An expenditure which is not authorized by this Agreement, or by written approval of
the Grant Manager or his/her designee, or which cannot be adequately documented,
shall be disallowed and must be reimbursed to Agency by the Grantee.
HCFC, at its sole and absolute discretion, shall make the final determination
regarding the allowability of HHAP-2 fund expenditures.
Program funds shall not be used to supplant existing local funds for homeless
housing, assistance, or prevention.
Reimbursements are not permitted in HHAP-2 for any expenditures prior to the date
of execution of this Agreement.
S�
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
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Homeless Housing, Assistance, and Prevention Program Round 2 (HHAP-2)
Standard Agreement
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1) Termination and Sufficiency of Funds
a) Termination of Agreement
Agency may terminate this Agreement at any time for cause by giving a minimum
of 14 days' notice of termination, in writing, to the Grantee. Cause shall consist
of violations of any conditions of this Agreement, any breach of contract as
described in paragraph 6 of this Exhibit C; violation of any federal or state laws..
or withdrawal of Agency's expenditure authority. Upon termination of this
Agreement, unless otherwise approved in writing by Agency, any unexpended
funds received by the Grantee shall be returned to Agency within 30 days
of Agency's notice of termination.
b) Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made
available to Agency by legislative appropriation. In addition, this Agreement is
subject to any additional restrictions, limitations or conditions, or statutes,
regulations or any other laws, whether federal or those of the State of California,
or of any agency, department, or any political subdivision of the federal or State
of California governments, which may affect the provisions, terms or funding of
this Agreement in any manner.
2) Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other
means, the rights, duties, or performance of this Agreement or any part thereof,
except as allowed within Exhibit C Section 12 (Special Conditions —
Grantees/SubGrantee) or with the prior written approval of HCFC and a formal
amendment to this Agreement to affect such subcontract or novation.
3) Grantee's Application for Funds
Grantee has submitted to HCFC an application for HHAP-2 funds to support regional
coordination and expand or develop local capacity to address its immediate
homelessness challenges. Agency is entering into this Agreement on the basis of
Grantee's facts, information, assertions and representations contained in
that application. Any subsequent modifications to the original funding plans
submitted within the original application must be requested through the formal HHAP
Change Request Process and are subject to approval by HCFC.
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CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
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Grantee warrants that all information, facts, assertions and representations
contained in the application and approved modifications and additions thereto are
true, correct, and complete to the best of Grantee's knowledge. In the event that any
part of the application and any approved modification and addition thereto is untrue,
incorrect, incomplete, or misleading in such a manner that would substantially affect
HCFC approval, disbursement, or monitoring of the funding and the grants or
activities governed by this Agreement, then Agency may declare a breach of this
Agreement and take such action or pursue such remedies as are legally available.
4) Reporting/Audits
a) Annual Reports
By January 1 , 2022, and annually on that date thereafter until all funds have
been expended, the Grantee shall submit an annual report to HCFC in a
format provided by HCFC. Annual Reports will include a request for data on
expenditures and people served with HHAP-2 funding in addition to details on
specific projects selected for the use of HHAP-2 funding. If the Grantee fails to
provide such documentation, HCFC may recapture any portion of the amount
authorized by this Agreement with a 14-day written notification. No later than
January 1, 2027, the Grantee shall submit a final report, in a format provided
by HCFC, as well as a detailed explanation of all uses of the Program funds.
b) Expenditure Reports
In addition to the annual reports, HCFC requires the Grantee to submit quarterly
expenditure reports due no later than 30 days following the end of each fiscal
quarter. Grantee shall submit a report to HCFC on a form and method provided
by HCFC that includes the ongoing tracking of the specific uses and expenditures
of any program funds broken out by eligible uses listed, including the current
status of those funds, as well as any additional information HCFC deems
appropriate or necessary. If the Grantee fails to provide such documentation,
HCFC may recapture any portion of the amount authorized by this Agreement
with a 14-day written notification.
c) Reporting Requirements
i) Annual Report: The annual report shall contain detailed information in
accordance with Health and Safety Code section 50222, subdivision (a).
This information includes the following, as well as any additional information
deenned appropriate or necessary by HCFC:
(1) Data collection shall include, but not be limited to, information regarding
individuals and families served, including demographic information,
information regarding partnerships among entities or lack thereof, and
participant and regional outcomes.
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CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
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(2) The performance monitoring and accountability framework shall include
clear metrics, which may include, but are not limited to, the following:
(a) The number of individual exits to permanent housing, as defined by the
United States Department of Housing and Urban Development, from
unsheltered environments and interim housing resulting from this
funding.
(b) Racial equity, as defined by the council in consultation with
representatives of state and local agencies, service providers, the
Legislature, and other stakeholders.
(c) Any other metrics deemed appropriate by the council and developed in
coordination with representatives of state and local agencies.
advocates, service providers, and the Legislature.
(3) Data collection and reporting requirements shall support the efficient and
effective administration of the program and enable the monitoring of
jurisdiction performance and program outcomes.
ii) Expenditure Report: The expenditure report shall contain data on
expenditures of HHAP-2 funding including but not limited to obligated funds,
expended funds, interest accrued, and other funds derived from HHAP-2
funding.
iii) Final Expenditure Plan: During the final fiscal year of reporting, grantees may
be required to include a plan to fully expend HHAP-2 grant funding. This plan
must be submitted with the quarterly expenditure report in a format to be
provided by HCFC.
iv) HCFC may require additional supplemental reporting with written notice to the
Grantee.
v) Grantee may, at their discretion, fully expend their HHAP-2 allocation prior to
the end date of the grant term and will not be required to submit quarterly
fiscal reports after the quarter in which their allocation was fully expended.
d) Auditing
Agency reserves the right to perform or cause to be performed a financial audit.
At Agency request, the Grantee shall provide, at its own expense, a financial
audit prepared by a certified public accountant. HHAP-2 administrative funds may
be used to fund this expense. Should an audit be required, the Grantee shall
adhere to the following conditions:
i) The audit shall be performed by an independent certified public accountant.
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Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-H HAP-00064
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ii) The Grantee shall notify Agency of the auditor's name and address
immediately after the selection has been made. The contract for the audit
shall allow access by Agency to the independent auditor's working papers.
iii) The Grantee is responsible for the completion of audits and all costs of
preparing audits.
iv) If there are audit findings, the Grantee must submit a detailed response
acceptable to Agency for each audit finding within 90 days from the date of
the audit finding report.
5) Inspection and Retention of Records
a) Record Inspection
HCFC or its designee shall have the right to review, obtain, and copy all records
and supporting documentation pertaining to performance under this Agreement.
The Grantee agrees to provide HCFC, or its designee, with any relevant
information requested. The Grantee agrees to give HCFC or its designee access
to its premises, upon reasonable notice and during normal business hours, for
the purpose of interviewing employees who might reasonably have information
related to such records, and of inspecting and copying such books, records,
accounts, and other materials that may be relevant to
an investigation of compliance with the Homeless Housing, Assistance, and
Prevention Program laws, the HHAP-2 program guidance document published
on the website, and this Agreement.
In accordance with Health and Safety Code section 50220.5, subdivision (1), if
Upon inspection of records HCFC identifies noncompliance with grant
requirements HCFC retains the right to impose a corrective action plan on the
Grantee.
b) Record Retention
The Grantee further agrees to retain all records described in subparagraph A for
a minimum period of five (5) years after the termination of this Agreement.
If any litigation, claim, negotiation, audit, monitoring, inspection or other action
has been commenced before the expiration of the required record retention
period, all records must be retained until completion of the action and resolution
of all issues which arise from it.
6) Breach and Remedies
a) Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
Initial Here
B-17
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 16 of 23
i) Grantee's failure to comply with the terms or conditions of this Agreement.
ii) Use of, or permitting the use of, HHAP-2 funds provided under this
Agreement for any ineligible activities.
iii) Any failure to comply with the deadlines set forth in this Agreement.
b) Remedies for Breach of Agreement
In addition to any other remedies that may be available to Agency in law or equity
for breach of this Agreement, Agency may:
i) Bar the Grantee from applying for future HHAP funds;
ii) Revoke any other existing HHAP-2 award(s) to the Grantee;
iii) Require the return of any unexpended HHAP-2 funds disbursed under this
Agreement;
iv) Require repayment of HHAP-2 funds disbursed and expended under this
Agreement,
v) Require the immediate return to Agency of all funds derived from the use of
HHAP-2 funds
vi) Seek, in a court of competent jurisdiction, an order for specific performance of
the defaulted obligation or participation in the technical assistance in
accordance with HHAP-2 requirements.
c) All remedies available to Agency are cumulative and not exclusive.
d) Agency may give written notice to the Grantee to cure the breach or
violation within a period of not less than 15 days.
7) Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior
or subsequent breach. The failure of Agency to enforce at any time the provisions of
this Agreement, or to require at any time, performance by the Grantee of these
provisions, shall in no way be construed to be a waiver of such provisions nor to
affect the validity of this Agreement or the right of Agency to enforce
these provisions.
8) Nondiscrimination
During the performance of this Agreement, Grantee and its subrecipients shall not
unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment because of sex (gender), sexual orientation, gender
identity, gender expression, race, color, ancestry, religion, creed, national origin
(including language use restriction), pregnancy, physical disability (including HIV and
AIDS), mental disability, medical condition (cancer/genetic characteristics), age
J3
Initial Here
B-18
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 17 of 23
(over 40), genetic information, marital status, military and veteran status, and denial
of medical and family care leave or pregnancy disability leave. Grantees and Sub
grantees shall ensure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Grantee and its subrecipients shall comply with the provisions of California's laws
against discriminatory practices relating to specific groups: the California Fair
Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations
promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the
provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government
Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give
written notice of their obligations under this clause to labor organizations with which
they have a collective bargaining or other agreement.
9) Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For
instance, Health and Safety Code section 50220.5, subdivision (i) states, " For
purposes of Section 1090 of the Government Code, a representative of a county
serving on a board, committee, or body with the primary purpose of administering
funds or making funding recommendations for applications pursuant to this chapter
shall have no financial interest in any contract, program, or project voted on by the
board, committee, or body on the basis of the receipt of compensation for holding
public office or public employment as a representative of the county."
Failure to comply with these laws, including business and financial disclosure
provisions, will result in the application being rejected and any subsequent contract
being declared void. Other legal action may also be taken. Additional applicable
statutes include, but are not limited to, Government Code section 1090 and Public
Contract Code sections 10410 and 10411.
a) Current State Employees: No State officer or employee shall engage in any
employment, activity, or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by
any State agency, unless the employment, activity, or enterprise is required as a
condition of regular State employment. No State officer or employee shall
contract on his or her own behalf as an independent Grantee with any State
agency to provide goods or services.
t)) Former State Employees: For the two-year period from the date he or she left
State employment, no former State officer or employee may enter into a contract
in which he or she engaged in any of the negotiations, transactions, planning,
arrangements, or any part of the decision-making process relevant to the
contract while employed in any capacity by any State agency. For the twelve-
month period from the date he or she left State employment, no former State
officer or employee may enter into a contract with any State agency if he or she
was employed by that State agency in a policy-making position in the same
Initial Here
B-19
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 18 of 23
general subject area as the proposed contract within the twelve-month period
prior to his or her leaving State service.
c) Employees of the Grantee: Employees of the Grantee shall comply with all
applicable provisions of law pertaining to conflicts of interest, including but not
limited to any applicable conflict of interest provisions of the a Political Reform
Act of 1974 (Gov. Code, § 81000 et seq.).
d) Representatives of a County: A representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or making
funding recommendations for applications pursuant to this chapter shall have no
financial interest in any contract, program, or project voted on by the board,
committee, or body on the basis of the receipt of compensation for holding public
office or public employment as a representative of the county.
10)Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies,
under penalty of perjury under the laws of State of California, that it and its
subrecipients will comply with the requirements of the Drug-Free Workplace Act of
1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by
taking the following actions:
Publish a statement notifying employees and subrecipients that unlawful
manufacture distribution, dispensation, possession, or use of a controlled substance
is prohibited and specifying actions to be taken against employees, Grantees, or
subrecipients for violations, as required by Government Code section 8355,
subdivision (a)(1).
a) Establish a Drug-Free Awareness Program, as required by Government Code
section 8355, subdivision (a)(2) to inform employees, Grantees, or
subrecipients about all of the following:
i) The dangers of drug abuse in the workplace;
ii) Grantee's policy of maintaining a drug-free workplace;
iii) Any available counseling, rehabilitation, and employee assistance program,
and
iv) Penalties that may be imposed upon employees, Grantees, and
subrecipients for drug abuse violations.
b) Provide, as required by Government Code section 8355, subdivision (a)(3), that
every employee and/or subrecipient that works under this Agreement:
i) Will receive a copy of Grantee's drug-free policy statement, and
Initial Here
B-20
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 19 of 23
ii) Will agree to abide by terms of Grantee's condition of employment or
subcontract.
11)Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges in
accordance with Public Contract Code 7110, that:
a) The Grantee recognizes the importance of child and family support obligations
and shall fully comply with all applicable state and federal laws relating to child
and family support enforcement, including, but not limited to, disclosure of
information and compliance with earnings assignment orders, as provided in
Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family
Code-, and
b) The Grantee, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
12)Special Conditions — Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including
the Special Conditions set forth in Exhibit D. These conditions shall be met to the
satisfaction of Agency prior to disbursement of funds. The Grantee shall ensure that
all Subgrantees are made aware of and agree to comply with all the conditions of this
Agreement and the applicable State requirements governing the use of HHAP-2
funds. Failure to comply with these conditions may result in termination of this
Agreement.
a) The Agreement between the Grantee and any Subgrantee shall require
the Grantee and its Subgrantees, if any, to:
i) Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
ii) Maintain at least the minimum State-required worker's compensation for
those employees who will perform the work or any part of it.
iii) Maintain, as required by law, unemployment insurance, disability insurance,
and liability insurance in an amount that is reasonable to compensate any
person, firm or corporation who may be injured or damaged by the Grantee or
any Subgrantee in performing the Work or any part of it.
iv) Agree to include all the terms of this Agreement in each subcontract.
13)Compliance with State and Federal Laws, Rules Guidelines and Regulations
Initial Here
B-21
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 20 of 23
The Grantee agrees to comply with all state and federal laws, rules and regulations
that pertain to construction, health and safety, labor, fair employment practices,
environmental protection, equal opportunity, fair housing, and all other matters
applicable and/or related to the HHAP-2 program, the Grantee, its subrecipients, and
all eligible activities.
Grantee shall also be responsible for obtaining any and all permits, licenses, and
approvals required for performing any activities under this Agreement, including
those necessary to perform design, construction, or operation and maintenance of
the activities. Grantee shall be responsible for observing and complying with any
applicable federal, state, and local laws, rules or regulations affecting any such work,
specifically those including, but not limited to, environmental protection,
procurement, and safety laws, rules, regulations, and ordinances. Grantee shall
provide copies of permits and approvals to HCFC upon request.
14)Inspections
a) Grantee shall inspect any work performed hereunder to ensure that the work is
being and has been performed in accordance with the applicable federal, state
and/or local requirements, and this Agreement.
b) HCFC reserves the right to inspect any work performed hereunder to ensure that
the work is being and has been performed in accordance with the
applicable federal, state and/or local requirements, and this Agreement.
c) Grantee agrees to require that all work that is determined based on such
inspections not to conform to the applicable requirements be corrected and to
withhold payments to the subrecipient until it is corrected.
15)Litigation
a) If any provision of this Agreement, or an underlying obligation, is held invalid by a
court of competent jurisdiction, such invalidity, at the sole discretion
of Agency, shall not affect any other provisions of this Agreement and the
remainder of this Agreement shall remain in full force and effect. Therefore, the
provisions of this Agreement are and shall be deemed severable.
b) The Grantee shall notify HCFC immediately of any claim or action undertaken by
or against it, which affects or may affect this Agreement or Agency, and shall take
such action with respect to the claim or action as is consistent with the terms of
this Agreement and the interests of Agency.
Initial Here
B-22
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 21 of 23
Homeless Housing, Assistance, and Prevention Program Round 2 (HHAP-2)
Standard Agreement
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1) All proceeds from any interest-bearing account established by the Grantee for the
deposit of HHAP-2 funds, along with any interest-bearing accounts opened
by subrecipients to the Grantee for the deposit of HHAP-2 funds, must be used for
HHAP-2-eligible activities and reported on as required by Agency.
2) Per Health and Safety Code Section 50220.5 (g), any housing-related activities
funded with HHAP-2 funds, including but not limited to emergency shelter, rapid-
rehousing, rental assistance, transitional housing and permanent supportive
housing, must be in compliance or otherwise aligned with the core components of
Housing First, as described in Welfare and Institutions Code section 8255,
subdivision (b). Individuals and families assisted with these funds must not be
required to receive treatment or perform any other prerequisite activities as a
condition for receiving shelter, housing, or other services for which these funds are
used. In addition, HHAP-2 funding shall be used to adopt a Housing First approach
within the entire local homelessness response system, including outreach and
emergency shelter, short-term interventions like rapid re-housing, and longer-term
interventions like supportive housing.
3) Grantee shall utilize its local Homeless Management Information System (HMIS) to
track HHAP-2-funded projects, services, and clients served. Grantee will ensure that
HMIS data are collected in accordance with applicable laws and in such a way as to
identify individual projects, services, and clients that are supported by HHAP-2
funding (e.g., by creating appropriate HHAP-2-specific funding sources and project
codes in HMIS).
4) Grantee shall participate in and provide data elements, including, but not limited to,
health information, in a manner consistent with federal law, to the statewide
Homeless Management Information System (known as the Homeless Data
Integration System or "HDIS"), in accordance with their existing Data Use
Agreement entered into with the Council, if any, and as required by Health and
Safety Code section 50220.6. Any health information provided to, or maintained
within, the statewide Homeless Management Information System shall not be
subject to public inspection or disclosure under the California Public Records Act
(Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the
Government Code). For purposes of this paragraph, "health information" means
"protected health information," as defined in Part 160.103 of Title 45 of the Code of
Federal Regulations, and "medical information," as defined in subdivision 0) of
Section 56.05 of the Civil Code. The Council may, as required by operational
S
Initial Here
B-23
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 22 of 23
necessity, amend or modify required data elements, disclosure formats, or
disclosure frequency.
5) Grantee shall include in their annual report and upon request from HCFC an update
on progress towards meeting goals provided within Section 4: HHAP Round 2 Goals
of the HHAP-2 application. Grantees will report on these goals in a manner and
format provided to Grantee by HCFC.
6) Grantee agrees to accept technical assistance as directed by HCFC or by a
contracted technical assistance provider acting on behalf of HCFC and report to
HCFC on programmatic changes the grantee will make as a result of the technical
assistance and in support of their grant goals.
7) Grantee agrees to demonstrate a commitment to racial equity and, per Section
50222 (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial
disproportionality in homeless populations and, in partnership with HCFC, establish
clear metrics and performance monitoring for achieving equity in provision of
services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific
Islanders and other People of Color who are disproportionately impacted by
homelessness and COVID-19
8) Grantee should establish a mechanism for people with lived experience of
homelessness to have meaningful and purposeful opportunities to inform and shape
all levels of planning and implementation, including through opportunities to hire
people with lived experience.
Initial Here
B-24
Exhibit B
CA-514 Fresno City & County/Madera County CoC
21-HHAP-00064
Page 23 of 23
Homeless Housing, Assistance, and Prevention Program Round 2 (HHAP-2)
Standard Agreement
EXHIBIT E
STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS
This exhibit is incorporated by reference and made part of this agreement. The General
Terms and Conditions (GTC 04/2017) can be viewed at the following link:
litti)s://www dgs ca g_ov/-/media/Divisions/OLS/Resources/GTC_April-2017-
FIIgALapril2017 pdf%la=en&hash=3A64979F777D5B9D35309433EE81969FD69052D2
In the interpretation of this Agreement, any inconsistencies between the State of
California General Terms and Conditions (GTC - 04/2017) and the terms of this
Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and
its exhibits/attachments.
---SO O
Initial Here
B-25
Exhibit C
SCO ID:
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES Agreemen t N7. 22-047
STANDARD AGREEMENT I AGREEMENT NUMBER PURCHASING AUTHORITYNUMBER(If Applicable)
STD 213(Rev.04/2020) 22-HHAP-10015 010725
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Business,Consumer Services and Housing Agency
CONTRACTOR NAME
County of Fresno
2. The term of this Agreement is:
START DATE
9/1/2022
THROUGH END DATE
10/1/2026
3.The maximum amount of this Agreement is:
$1,682,630.50(One Million Six Hundred Eighty Two Thousand Six Hundred Thirty Dollars and Fifty Cents)
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Authority,Purpose and Scope of Work 8
Exhibit B Budget Detail and Disbursement Provisions 2
Exhibit C Homeless Coordinating and Financing Council General Terms and Conditions 8
Exhibit D Special Terms and Conditions 2
Exhibit E State of California General Terms and Conditions 1
Exhibit F Standard Agreement to Apply 5
Items shown with an asterisk('),are hereby incorporated by reference and made part of this agreementas if attached hereto.
These documents can be viewed at httos.//www.das.co.aov/OLS/Resources
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BYTHE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
P.O.Box 1912 Fresno CA 93718
PRINTED NAME OF PERSON SIGNING TITLE
Brian Pacheco Chairman,County of Fresno Board of Supervisors
CONTRACT R A HORIZED SIGNATURE DATE SIGNED
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno, State of California
By
Deputy
C_1 Page 1 of 2
Exhibit C
SCO ID:
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NU MBER(If Applicable)
STD 213(Rev.04/2020) 22-HHAP-10015 I 010725
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Business,Consumer Services and Housing Agency
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
915 Capitol Mall,Suite 350-A Sacramento CA 95814
PRINTED NAME OF PERSON SIGNING TITLE
Lourdes Castro Ramirez Secretary
CONTRACTING A NCY AUTH IZED S NATURE DATE SIGNED
CALIFORfy A DEPART ENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable)
C-2 Page 2 of 2
Exhibit C
Fresno County
22-HHAP-10015
Page 1 of 26
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
Initial Disbursement Contract for Funds
EXHIBIT A
AUTHORITY, PURPOSE AND SCOPE OF WORK
1) Authority
The State of California has established the Homeless Housing, Assistance, and
Prevention Program Round 3 ("HHAP-3" or "Program") pursuant to Chapter 6
(commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety
Code. (Amended by Stats. 2021, Ch. 111, Sec. 4. (AB 140) Effective July 19. 2021.)
The Program is administered by the California Homeless Coordinating and
Financing Council ("HCFC") in the Business, Consumer Services and Housing
Agency ("Agency"). HHAP-3 provides flexible block grant funds
to Continuums of Care, large cities (population of 300,000+) and counties to build on
the regional coordination created through previous HCFC grant funding and support
local jurisdictions in their unified regional responses to reduce and end
homelessness.
This Standard Agreement/Initial Disbursement Contract for Funds along with all its
exhibits ("Agreement") is entered into by the Agency and a Continuum of
Care, a city, or a county ("Grantee") under the authority of, and in furtherance of the
purpose of, the Program. In signing this Agreement and thereby accepting this
award of funds, the Grantee agrees to comply with the terms and conditions of this
Agreement, the Standard Agreement to Apply signed and submitted by the Grantee
(Exhibit F), and the requirements appearing in the statutory authority for the Program
cited above.
2) Purpose
The general purpose of the Program is to continue to build on regional coordination
developed through previous rounds of funding of the Homelessness Emergency Aid
Program (Chapter 5 (commencing with Section 50210)), the program established
under this chapter, and COVID-19 funding to reduce homelessness. This funding
shall:
a) Continue to build regional collaboration between continuums of care, counties,
and cities in a given region, regardless of population, and ultimately be used to
develop a unified regional response to homelessness.
b) Be paired strategically with other local, state, and federal funds provided to
address homelessness in order to achieve maximum impact. Grantees of this
funding are encouraged to reference Putting the Funding Pieces Together. Guide
' I
C-3 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 2 of 26
to Strategic Uses of New and Recent State and Federal Funds to Prevent and
End Homelessness in their planning efforts.
c) Be deployed with the goal of reducing the number of people experiencing
homelessness in a given region through investing in long-term solutions, such as
permanent housing.
d) Include the State as an integral partner through the provision of technical
assistance, sharing of best practices, and implementing an accountability
framework to guide the structure of current and future state investments.
In accordance with the authority cited above, a Standard Agreement to Apply was
submitted by the Grantee for the initial disbursement of HHAP-3 funds to be
allocated to the Grantee pursuant to Health and Safety Code 50220.7(a)(4)(A).
3) Definitions
The following HHAP-3 program terms are defined in accordance with Health
and Safety Code section 50216, subdivisions (a) — (r):
a) "Agency" means the Business, Consumer Services, and Housing Agency.
b) "Applicant' means a Continuum of Care, city, or county.
c) "City" means a city or city and county that is legally incorporated to provide local
government services to its population. A city can be organized either under the
general laws of this state or under a charter adopted by the local voters.
d) "Continuum of Care" means the same as defined by the United States
Department of Housing and Urban Development at Section 578.3 of Title 24 of the
Code of Federal Regulations.
e) "Coordinated Entry System" means a centralized or coordinated process
developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations,
as that section read on January 10, 2019, designed to coordinate homelessness
program participant intake, assessment, and provision of referrals. In order to satisfy
this subdivision, a centralized or coordinated assessment system shall cover the
geographic area, be easily accessed by individuals and families seeking housing or
services, be well advertised, and include a comprehensive and standardized
assessment tool.
f) "Council" means the Homeless Coordinating and Financing Council created
pursuant to Section 8257 of the Welfare and institutions Code.
g) "Emergency shelter" has the same meaning as defined in subdivision (e) of
Section 50801.
C-4 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 3 of 26
h) "Homeless" has the same meaning as defined in Section 578.3 of Title 24 of the
Code of Federal Regulations, as that section read on January 10, 2019.
i) "Homeless Management Information System" means the information system
designated by a Continuum of Care to comply with federal reporting requirements as
defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term
"Homeless Management Information System" also includes the use of a comparable
database by a victim services provider or legal services provider that is permitted by
the federal government under Part 576 of Title 24 of the Code of Federal
Regulations.
j) "Homeless point-in-time count" means the 2019 homeless point-in-time count
pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations. A
jurisdiction may elect to instead use their 2017 point-in-time count if they can
demonstrate that a significant methodology change occurred between the 2017 and
2019 point-in-time counts that was based on an attempt to more closely align the
count with HUD best practices and undertaken in consultation with HUD
representatives. A jurisdiction shall submit documentation of this to the agency by
the date by which HUD's certification of the 2019 homeless point-in-time count is
finalized. The agency shall review and approve or deny a request described in the
previous sentence along with a jurisdiction's application for homeless funding.
k) "Homeless youth" means an unaccompanied youth between 12 and 24 years of
age, inclusive, who is experiencing homelessness, as defined in subsection (2) of
Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C.
Sec. 11434a(2)). "Homeless youth" includes unaccompanied youth who are
pregnant or parenting.
1) "Housing First" has the same meaning as in Section 8255 of the Welfare and
Institutions Code, including all of the core components listed therein.
m) "Jurisdiction" means a city, city that is also a county, county, or Continuum of
Care, as defined in this section.
n) "Navigation center" means a Housing First, low-barrier, service-enriched shelter
focused on moving homeless individuals and families into permanent housing that
provides temporary living facilities while case managers connect individuals
experiencing homelessness to income, public benefits, health services, shelter, and
housing.
o) "Program" means the Homeless Housing, Assistance, and Prevention program
established pursuant to this chapter.
1) "Round 1" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2019.
Il�a
C-5 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 4 of 26
2) "Round 2" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2020.
3) "Round 3" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2021.
4) "Round 4" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2022.
p) "Program allocation" means the portion of program funds available to expand or
develop local capacity to address immediate homelessness challenges.
q) "Recipient" means a jurisdiction that receives funds from the agency for the
purposes of the program.
r) "Tribe" or "tribal applicant' means a federally recognized tribal government
pursuant to Section 4103 of Title 25 of the United States Code.
Additional definitions for the purposes of the HHAP-3 program:
"Obligate" means that the Grantee has placed orders, awarded contracts, received
services, or entered into similar transactions that require payment using HHAP-3
funding. Grantees, and the subrecipients who receive awards from those Grantees.
must obligate the funds by the statutory deadlines set forth in this Exhibit A.
"Expended" means all HHAP-3 funds obligated under contract or subcontract have
been fully paid and receipted, and no invoices remain outstanding.
4) Scope of Work
The Scope of Work ("Work") for this Agreement shall include uses that
are consistent with Health and Safety Code (HSC) section 50218.6, subdivision (e),
and section 50220.7, subdivisions (a)(4)-(5) & (0, and any other applicable laws.
By accepting these funds, the Grantee acknowledges that this initial disbursement of
funds is a portion of their total allocation under the HHAP-3 Program, to be used
solely for the purposes outlined below, and that in order to receive the remaining
balance of its HHAP-3 program allocation, an applicant shall submit an application to
the council by June 30, 2022, that includes a local homelessness action plan and
specific outcome goals in accordance with the requirements laid out in HSC §
50220.7(b).
The Grantee may expend this initial disbursement of funds to complete the local
homelessness action plan, required by HSC § 50220.7(b)(3)(A), including paying for
any technical assistance or contracted entities to support the completion of the
homelessness action plan.
C-6 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 5 of 26
For funds not spent on the Grantee's homelessness action plan, priority for these
initial funds shall be for systems improvement, including, but not limited to, all of the
following:
A) Capacity building and workforce development for service providers within the
jurisdiction, including removing barriers to contracting with culturally specific service
providers and building capacity of providers to administer culturally specific services.
B) Funding existing evidence-based programs serving people experiencing
homelessness.
C) Investing in data systems to meet reporting requirements or strengthen the
recipient's Homeless Management Information System.
D) Improving homeless point-in-time counts.
E) Improving coordinated entry systems to eliminate racial bias or to create a youth-
specific coordinated entry system.
For any remaining funds not spent on the Grantee's homelessness action plan or
systems improvement, the Grantee shall expend funds on existing evidence-based
programs serving people experiencing homelessness among eligible populations,
including any of the following eligible uses:
a) Rapid rehousing, including rental subsidies and incentives to landlords, such as
security deposits and holding fees.
b) Operating subsidies in new and existing affordable or supportive housing units,
emergency shelters, and navigation centers. Operating subsidies may include
operating reserves.
c) Street outreach to assist persons experiencing homelessness to access
permanent housing and services.
d) Services coordination, which may include access to workforce, education, and
training programs, or other services needed to promote housing stability in
supportive housing.
e) Systems support for activities necessary to create regional partnerships and
maintain a homeless services and housing delivery system, particularly for
vulnerable populations including families and homeless youth.
f) Delivery of permanent housing and innovative housing solutions, such as hotel
and motel conversions.
g) Prevention and shelter diversion to permanent housing, including rental
subsidies.
C_7 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 6 of 26
h) New navigation centers and emergency shelters based on demonstrated need.
Demonstrated need for purposes of this paragraph shall be based on the
following:
i) The number of available shelter beds in the city, county, or region served by a
Continuum of Care.
ii) The number of people experiencing unsheltered homelessness in the
homeless point-in-time count.
iii) Shelter vacancy rate in the summer and winter months.
iv) Percentage of exits from emergency shelters to permanent housing solutions.
v) A plan to connect residents to permanent housing.
vi) Any new interim sheltering funded by HHAP-3 funds must be low barrier,
comply with Housing First as provided in Chapter 6.5 (commencing with Section
8255) of Division 8 of the Welfare and Institutions Code, and prioritize
interventions other than congregate shelters.
i) Improvements to existing emergency shelters to lower barriers and increase
privacy.
In addition to the funding use requirements described above, the Grantee's
expenditure of its entire HHAP-3 allocation must also comply with the following:
a) At least 10 percent of the funds shall be spent on services for homeless youth
populations.
b) Not more than 7 percent of funds may be used for administrative costs incurred
by the city, county, or continuum of care to administer its program allocation. For
purposes of this Agreement, "administrative costs" does not include staff or other
costs directly related to implementing activities funded by the program allocation.
5) Agency Contract Coordinator
The Agency's Contract Coordinator for this Agreement is the Council's Grant
Director or the Grant Director's designee. Unless otherwise instructed, any notice,
report, or other communication requiring an original Grantee signature for this
Agreement shall be mailed to the Agency Contract Coordinator. If there are
opportunities to send information electronically, Grantee will be notified via email by
the Council's Grant Director or the Grant Director's designee.
C-8 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 7 of 26
The Representatives during the term of this Agreement will be:
PROGRAM GRANTEE
ENTITY: Business Consumer Services and County of Fresno
Housing Agency
SECTION/UNIT: Homeless Coordinating and
Financing Council (HCFC)
ADDRESS: 915 Capitol Mall Suite 350-A P.O. Box 1912 Fresno, CA 93718
Sacramento, CA, 95814
CONTRACT Victor Duron Laura Moreno
COORDINATOR
PHONE NUMBER: (916) 510-9442 (559)600-2335
EMAIL ADDRESS: Victor.Duron@bcsh.ca.gov Ihaga@fresnocountyca.gov
All requests to update the Grantee information listed within this Agreement shall be
emailed to the HHAP Program's general email box at hhap@bcsh.ca.gov. The
Council reserves the right to change their representative and/or contact information
at any time with notice to the Grantee.
6) Effective Date, Term of Agreement, and Deadlines
a) This Agreement is effective upon approval by the Agency (indicated by the
signature provided by Agency in the lower left section of page one, Standard
Agreement, STD. 213), when signed by all parties.
b) This Agreement shall terminate on October 1, 2026, or upon delivery of the
HHAP-3 final report required by HSC § 50223(b), whichever is sooner.
c) Grantee shall submit an application for the remainder of their HHAP-3 allocation
by June 30, 2022 in compliance with HSC § 50220.7(b).
d) Grantee shall report on the activities funded pursuant this Agreement in the first
expenditure report submitted to the Council after disbursement of the remaining
funds, as required by HSC §§ 50221 and 50223.
e) Grantees that are cities or continuums of care shall contractually obligate no less
than 50 percent of HHAP-3 funds by May 31, 2024. If less than 50 percent is
obligated after May 31 , 2024, continuums of care and cities shall not expend any
remaining portion of the 50 percent of program allocations required to have been
obligated unless and until both of the following occur:
1�f
C_g Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 8 of 26
i) On or before June 30, 2024, the Grantee submits an alternative disbursement
plan to HCFC that includes an explanation for the delay.
ii) HCFC approves the alternative disbursement plan or provides the Grantee
with guidance on the revisions needed in order to approve the alternative
disbursement plan.
iii) If the funds identified in the approved alternative disbursement plan are
not fully expended by December 31 , 2024, the funds shall be returned to the
HCFC to be allocated as bonus awards.
f) Grantees that are counties shall contractually obligate the full
allocation (100 percent) awarded to them by May 31 , 2024- Any funds that are
not contractually obligated by this date shall be reverted to the Continuum of
Care that serves the county. Specific to Los Angeles County, funds that are not
contractually obligated by this date shall be divided proportionately using the
HHAP-3 funding allocation formula among the four CoC's that serve Los Angeles
County: City of Glendale CoC, City of Pasadena CoC, the City of Long
Beach CoC, and the Los Angeles Homeless Services Authority.
Counties not obligating their full program allocation by May 31 , 2024 are required
to notify HCFC, on or before that date, of the name of the CoC(s) in which the
county is served, and the amount of program funds that will be reverted to
the CoC(s). By June 30, 2024, the county shall provide HCFC with evidence that
the funds were transferred and submit an updated budget that clearly identifies
the funds that were transferred.
g) Grantees that do not meet the expenditure deadlines in HSC § 50220.7(k) shall
not be eligible for bonus funding.
h) HHAP-3 funds shall be expended by June 30, 2026
i) In accordance with Health and Safety Code section 50220.5, subdivision (1),
HCFC retains the right to require a corrective action plan of grantees that are not
on track to fully expend funds by the statutorily required deadline.
j) Any funds not expended by June 30, 2026 shall be available for round 4 of the
program pursuant to HSC § 50218 7.
7) Special Conditions
Agency reserves the right to add any special conditions to this Agreement it deems
necessary to ensure that the goals of the Program are achieved.
�1
C-10 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 9 of 26
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
EXHIBIT B
BUDGET DETAIL and DISBURSEMENT PROVISIONS
1) Budget Detail & Changes
The Grantee agrees that HHAP-3 funds shall be expended on uses that support
regional coordination and expand or develop local capacity to address immediate
homelessness challenges. Such activities must be informed by a best-practices
framework focused on moving people experiencing homelessness into permanent
housing and supporting the efforts of those individuals and families to maintain their
permanent housing.
The Grantee shall expend this initial disbursement of HHAP-3 funds on eligible
activities as detailed in Health and Safety Code Section 50220.7, subdivisions
(a)(4)(13), (a)(5), (e), and (f).
2) General Conditions Prior to Disbursement
All Grantees must submit the following forms prior to HHAP-3 funds being released:
• Request for Funds Form ("RFF")
• STD 213 Standard Agreement form and initialed Exhibits A through F
• STD 204 Payee Data Record or Government Agency Taxpayer ID Form
3) Disbursement of Funds
HHAP-3 funds will be disbursed to the Grantee upon receipt, review and approval of
the completed Standard Agreement and RFF by Agency, the Department of General
Services (DGS) and the State Controller's Office (SCO).
The RFF must include the proposed eligible uses and the amount of funds proposed
for expenditure under each eligible use. This initial disbursement of HHAP-3 funds
will be disbursed in one allocation via mailed check once the RFF has been received
by the SCO. Checks will be mailed to the address and contact name listed on the
RFF. Grantee agrees that in order to receive the remaining balance of the allocation
awarded to them pursuant HSC § 50218.6(a)(1), Grantee must submit an application
that meets the requirements of HSC § 50220.7(b) and this application must be
approved by HCFC prior to a second disbursement of funds. Additionally, Grantee
will be required to enter into a separate Standard Agreement in order to receive their
remaining allocation.
C-11 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 10 of 26
4) Expenditure of Funds
This initial disbursement of HHAP-3 funds must be spent in accordance with HSC
sections 50218.6(e) and 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f), as
described in Exhibit A, Section 4 "Scope of Work".
5) Ineligible Costs
HHAP-3 funds shall not be used for costs associated with activities in violation of
any law or for any activities not consistent with the intent of the Program and
the eligible uses identified in Health and Safety Code section 50220.7, subdivisions
(a)(4)(B), (a)(5), (e), and (f).
HCFC reserves the right to request additional clarifying information to determine the
reasonableness and eligibility of all uses of the funds made available by this
Agreement. If the Grantee or its funded subrecipients use HHAP-3 funds to pay
for ineligible activities, the Grantee shall be required to reimburse these funds
to Agency.
An expenditure which is not authorized by this Agreement, or by written approval of
the Grant Manager or his/her designee, or which cannot be adequately documented,
shall be disallowed and must be reimbursed to Agency by the Grantee.
HCFC, at its sole and absolute discretion, shall make the final determination
regarding the allowability of HHAP-3 fund expenditures.
Program funds shall not be used to supplant existing local funds for homeless
housing, assistance, or prevention.
Reimbursements are not permitted in HHAP-3 for any expenditures prior to the date
of execution of this Agreement.
I)
C-12 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 11 of 26
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP•3)
Standard Agreement
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1) Termination and Sufficiency of Funds
a) Termination of Agreement
Agency may terminate this Agreement at any time for cause by giving a minimum
of 14 days' notice of termination, in writing, to the Grantee. Cause shall consist
of violations of any conditions of this Agreement, any breach of contract as
described in paragraph 6 of this Exhibit C; violation of any federa► or state laws;
or withdrawal of Agency's expenditure authority. Upon termination of this
Agreement, unless otherwise approved in writing by Agency, any unexpended
funds received by the Grantee shall be returned to Agency within 30 days
of Agency's notice of termination.
b) Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made
available to Agency by legislative appropriation. In addition, this Agreement is
subject to any additional restrictions, limitations or conditions, or statutes,
regulations or any other laws, whether federal or those of the State of California,
or of any agency, department, or any political subdivision of the federal or State
of California governments, which may affect the provisions, terms or funding of
this Agreement in any manner.
2) Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other
means, the rights, duties, or performance of this Agreement or any part thereof,
except as allowed within Exhibit C Section 12 (Special Conditions — Grantees/Sub
Grantee) or with the prior written approval of HCFC and a formal amendment to this
Agreement to affect such subcontract or novation.
3) Grantee's Application for Funds
Pursuant to HSC § 50220.7(a)(1), Grantee is required to submit to HCFC an
application for the remainder of their HHAP-3 allocation to support regional
coordination and expand or develop local capacity to address its immediate
homelessness challenges.
C-13 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 12 of 26
4) Reporting/Audits
a) Reporting Requirements
i) Activities funded under this Agreement shall be reported on in the first
expenditure report submitted to HCFC following the disbursement of the
remaining funds. If the Grantee fails to provide such documentation, HCFC
may recapture any portion of the amount authorized by this Agreement with a
14-day written notification.
ii) Grantee is also required to comply with the reporting requirements in HSC §
50221 and 50223, as applicable
b) Auditing
Agency reserves the right to perform or cause to be performed a financial audit.
At Agency request, the Grantee shall provide, at its own expense, a financial
audit prepared by a certified public accountant. HHAP-3 administrative funds
may be used to fund this expense. Should an audit be required, the Grantee shall
adhere to the following conditions:
i) The audit shall be performed by an independent certified public accountant.
ii) The Grantee shall notify Agency of the auditor's name and address
immediately after the selection has been made. The contract for the audit
shall allow access by Agency to the independent auditor's working papers.
iii) The Grantee is responsible for the completion of audits and all costs of
preparing audits.
iv) If there are audit findings, the Grantee must submit a detailed response
acceptable to Agency for each audit finding within 90 days from the date of
the audit finding report.
5) Inspection and Retention of Records
a) Record Inspection
HCFC or its designee shall have the right to review, obtain, and copy all records
and supporting documentation pertaining to performance under this Agreement.
The Grantee agrees to provide HCFC, or its designee, with any relevant
information requested. The Grantee agrees to give HCFC or its designee access
to its premises, upon reasonable notice and during normal business hours, for
the purpose of interviewing employees who might reasonably have information
related to such records, and of inspecting and copying such books, records,
accounts, and other materials that may be relevant to
an investigation of compliance with the Homeless Housing, Assistance, and
Prevention Program laws, the HHAP-3 program guidance document published
on the website, and this Agreement.
U1r
C-14 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 13 of 26
In accordance with Health and Safety Code section 50220.7, subdivision (m), if
upon inspection of records HCFC identifies noncompliance with grant
requirements. HCFC retains the right to impose a corrective action plan on the
Grantee.
b) Record Retention
The Grantee further agrees to retain all records described in subparagraph A for
a minimum period of five (5) years after the termination of this Agreement.
If any litigation, claim, negotiation, audit, monitoring, inspection or other action
has been commenced before the expiration of the required record retention
period, all records must be retained until completion of the action and resolution
of all issues which arise from it.
6) Breach and Remedies
a) Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
i) Grantee's failure to comply with the terms or conditions of this Agreement.
ii) Use of, or permitting the use of, HHAP-3 funds provided under this
Agreement for any ineligible activities.
iii) Any failure to comply with the deadlines set forth in this Agreement.
b) Remedies for Breach of Agreement
In addition to any other remedies that may be available to Agency in law or equity
for breach of this Agreement, Agency may:
i) Bar the Grantee from applying for future HHAP funds;
ii) Revoke any other existing HHAP-3 award(s) to the Grantee;
iii) Require the return of any unexpended HHAP-3 funds disbursed under this
Agreement;
iv) Require repayment of HHAP-3 funds disbursed and expended under this
Agreement;
v) Require the immediate return to Agency of all funds derived from the use of
HHAP-3 funds
vi) Seek, in a court of competent jurisdiction, an order for specific performance of
the defaulted obligation or participation in the technical assistance in
accordance with HHAP-3 requirements.
c) All remedies available to Agency are cumulative and not exclusive.
C-15 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 14 of 26
d) Agency may give written notice to the Grantee to cure the breach or
violation within a period of not less than 15 days.
7) Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior
or subsequent breach. The failure of Agency to enforce at any time the provisions of
this Agreement, or to require at any time, performance by the Grantee of these
provisions, shall in no way be construed to be a waiver of such provisions nor to
affect the validity of this Agreement or the right of Agency to enforce
these provisions.
8) Nondiscrimination
During the performance of this Agreement, Grantee and its subrecipients shall not
unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment because of sex (gender), sexual orientation, gender
identity, gender expression, race, color, ancestry, religion, creed, national origin
(including language use restriction), pregnancy, physical disability (including HIV and
AIDS), mental disability, medical condition (cancer/genetic characteristics), age
(over 40), genetic information, marital status, military and veteran status, and denial
of medical and family care leave or pregnancy disability leave. Grantees and Sub
grantees shall ensure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Grantee and its subrecipients shall comply with the provisions of California's laws
against discriminatory practices relating to specific groups: the California Fair
Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations
promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the
provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government
Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give
written notice of their obligations under this clause to labor organizations with which
they have a collective bargaining or other agreement.
9) Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For
instance, Health and Safety Code section 50220.5, subdivision (i) states, " For
purposes of Section 1090 of the Government Code, a representative of a county
serving on a board, committee, or body with the primary purpose of administering
funds or making funding recommendations for applications pursuant to this chapter
shall have no financial interest in any contract, program, or project voted on by the
board, committee, or body on the basis of the receipt of compensation for holding
public office or public employment as a representative of the county."
Failure to comply with these laws, including business and financial disclosure
provisions, will result in the application being rejected and any subsequent contract
being declared void. Other legal action may also be taken. Additional applicable
At
C-16 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 15 of 26
statutes include, but are not limited to, Government Code section 1090 and Public
Contract Code sections 10410 and 10411.
a) Current State Employees: No State officer or employee shall engage in any
employment, activity, or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by
any State agency, unless the employment, activity, or enterprise is required as a
condition of regular State employment. No State officer or employee shall
contract on his or her own behalf as an independent Grantee with any State
agency to provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left
State employment, no former State officer or employee may enter into a contract
in which he or she engaged in any of the negotiations, transactions, planning,
arrangements, or any part of the decision-making process relevant to the
contract while employed in any capacity by any State agency. For the twelve-
month period from the date he or she left State employment, no former State
officer or employee may enter into a contract with any State agency if he or she
was employed by that State agency in a policy-making position in the same
general subject area as the proposed contract within the twelve-month period
prior to his or her leaving State service.
c) Employees of the Grantee: Employees of the Grantee shall comply with all
applicable provisions of law pertaining to conflicts of interest, including but not
limited to any applicable conflict of interest provisions of the Political Reform
Act of 1974 (Gov. Code, § 81000 et seq.).
d) Representatives of a County: A representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or making
funding recommendations for applications pursuant to this chapter shall have no
financial interest in any contract, program, or project voted on by the board,
committee, or body on the basis of the receipt of compensation for holding public
office or public employment as a representative of the county.
10)Druq-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies,
under penalty of perjury under the laws of State of California, that it and its
subrecipients will comply with the requirements of the Drug-Free Workplace Act of
1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by
taking the following actions:
Publish a statement notifying employees and subrecipients that unlawful
manufacture distribution, dispensation, possession, or use of a controlled substance
is prohibited and specifying actions to be taken against employees, Grantees, or
subrecipients for violations, as required by Government Code section 8355,
subdivision (a)(1).
i
YSf�
C-17 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 16 of 26
a) Establish a Drug-Free Awareness Program, as required by Government Code
section 8355, subdivision (a)(2) to inform employees, Grantees, or
subrecipients about all of the following:
i) The dangers of drug abuse in the workplace;
ii) Grantee's policy of maintaining a drug-free workplace;
iii) Any available counseling, rehabilitation, and employee assistance program;
and
iv) Penalties that may be imposed upon employees, Grantees, and
subrecipients for drug abuse violations.
b) Provide, as required by Government Code section 8355, subdivision (a)(3), that
every employee and/or subrecipient that works under this Agreement:
i) Will receive a copy of Grantee's drug-free policy statement, and
ii) Will agree to abide by terms of Grantee's condition of employment or
subcontract.
11►Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges in
accordance with Public Contract Code 7110, that:
a) The Grantee recognizes the importance of child and family support obligations
and shall fully comply with all applicable state and federal laws relating to child
and family support enforcement, including, but not limited to, disclosure of
information and compliance with earnings assignment orders, as provided in
Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family
Code; and
b) The Grantee, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
12)Special Conditions — Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including
the Special Conditions set forth in Exhibit D. These conditions shall be met to the
satisfaction of Agency prior to disbursement of funds. The Grantee shall ensure that
all Subgrantees are made aware of and agree to comply with all the conditions of
�)11
C-18 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 17 of 26
this Agreement and the applicable State requirements governing the use of HHAP-3
funds. Failure to comply with these conditions may result in termination of this
Agreement.
a) The Agreement between the Grantee and any Subgrantee shall require
the Grantee and its Subgrantees, if any, to:
i) Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
ii) Maintain at least the minimum State-required worker's compensation for
those employees who will perform the work or any part of it.
iii) Maintain, as required by law, unemployment insurance, disability insurance,
and liability insurance in an amount that is reasonable to compensate any
person, firm or corporation who may be injured or damaged by the Grantee or
any Subgrantee in performing the Work or any part of it.
iv) Agree to include all the terms of this Agreement in each subcontract.
13)Compliance with State and Federal Laws Rules Guidelines and Requiations
The Grantee agrees to comply with all state and federal laws, rules and regulations
that pertain to construction, health and safety, labor, fair employment practices,
environmental protection, equal opportunity, fair housing, and all other matters
applicable and/or related to the HHAP-3 program, the Grantee, its subrecipients, and
all eligible activities.
Grantee shall also be responsible for obtaining any and all permits, licenses, and
approvals required for performing any activities under this Agreement, including
those necessary to perform design, construction, or operation and maintenance of
the activities. Grantee shall be responsible for observing and complying with any
applicable federal, state, and local laws, rules or regulations affecting any such work,
specifically those including, but not limited to, environmental protection,
procurement, and safety laws, rules, regulations, and ordinances. Grantee shall
provide copies of permits and approvals to HCFC upon request.
14)lnspections
a) Grantee shall inspect any work performed hereunder to ensure that the work is
being and has been performed in accordance with the applicable federal, state
and/or local requirements, and this Agreement.
b) HCFC reserves the right to inspect any work performed hereunder to ensure that
the work is being and has been performed in accordance with the
applicable federal, state and/or local requirements, and this Agreement.
C-19 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 18 of 26
c) Grantee agrees to require that all work that is determined based on such
inspections not to conform to the applicable requirements be corrected and to
withhold payments to the subrecipient until it is corrected.
15)Litigation
a) If any provision of this Agreement, or an underlying obligation, is held invalid by a
court of competent jurisdiction, such invalidity, at the sole discretion
of Agency, shall not affect any other provisions of this Agreement and the
remainder of this Agreement shall remain in full force and effect. Therefore, the
provisions of this Agreement are and shall be deemed severable.
b) The Grantee shall notify HCFC immediately of any claim or action undertaken by
or against it, which affects or may affect this Agreement or Agency, and shall take
such action with respect to the claim or action as is consistent with the terms of
this Agreement and the interests of Agency.
C-20 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 19 of 26
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1) All proceeds from any interest-bearing account established by the Grantee for the
deposit of HHAP-3 funds, along with any interest-bearing accounts opened
by subrecipients to the Grantee for the deposit of HHAP-3 funds, must be used for
HHAP-3-eligible activities and reported on as required by Agency.
2) Per Health and Safety Code Section 50220.7 (g), any housing-related activities
funded with HHAP-3 funds, including but not limited to emergency shelter (per HSC
§ 50220.7(e)(8)(F)). rapid-rehousing, rental assistance, transitional housing and
permanent supportive housing, must be in compliance or otherwise aligned with
the core components of Housing First, as described in Welfare and
Institutions Code section 8255, subdivision (b). Individuals and families assisted with
these funds must not be required to receive treatment or perform any other
prerequisite activities as a condition for receiving shelter, housing, or other services
for which these funds are used. In addition, HHAP-3 funding shall be used to adopt a
Housing First approach within the entire local homelessness response system,
including outreach and emergency shelter, short-term interventions like rapid re-
housing, and longer-term interventions like supportive housing.
3) Grantee shall utilize its local Homeless Management Information System (HMIS) to
track HHAP-3-funded projects, services, and clients served. Grantee will ensure that
HMIS data are collected in accordance with applicable laws and in such a way as to
identify individual projects, services, and clients that are supported by HHAP-3
funding (e.g., by creating appropriate HHAP-3-specific funding sources and project
codes in HMIS).
4) Grantee shall participate in and provide data elements, including, but not limited to,
health information, in a manner consistent with federal law, to the statewide
Homeless Management Information System (known as the Homeless Data
Integration System or "HDIS"), in accordance with their existing Data Use
Agreement entered into with the Council, if any, and as required by Health and
Safety Code section 50220.6. Any health information provided to, or maintained
within, the statewide Homeless Management Information System shall not be
subject to public inspection or disclosure under the California Public Records Act
(Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the
Government Code). For purposes of this paragraph, "health information" means
"protected health information," as defined in Part 160.103 of Title 45 of the Code of
Federal Regulations, and "medical information," as defined in subdivision 0) of
Section 56.05 of the Civil Code. The Council may, as required by operational
necessity, amend or modify required data elements, disclosure formats, or
disclosure frequency. Additionally, the Council, at its discretion, may provide
C-21 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 20 of 26
Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in
support of the Purpose of this Agreement and the existing Data Use Agreement.
5) Grantee agrees to accept technical assistance as directed by HCFC or by a
contracted technical assistance provider acting on behalf of HCFC and report to
HCFC on programmatic changes the grantee will make as a result of the technical
assistance and in support of their grant goals.
6) Grantee agrees to demonstrate a commitment to racial equity and, per Section
50222 (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial
disproportionality in homeless populations and, in partnership with HCFC, establish
clear metrics and performance monitoring for achieving equity in provision of
services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific
Islanders and other People of Color who are disproportionately impacted by
homelessness and COVID-19.
7) Grantee should establish a mechanism for people with lived experience of
homelessness to have meaningful and purposeful opportunities to inform and shape
all levels of planning and implementation, including through opportunities to hire
people with lived experience.
C-22 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 21 of 26
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
EXHIBIT E
STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS
This exhibit is incorporated by reference and made part of this agreement. The General
Terms and Conditions (GTC 04/2017) can be viewed at the following link:
https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017-
FINALapri12017.pdf?la=en&hash=3A64979F777D5B9D35309433EE81969FD69052D2
In the interpretation of this Agreement, any inconsistencies between the State of
California General Terms and Conditions (GTC - 04/2017) and the terms of this
Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and
its exhibits/attachments.
C-23 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 22 of 26
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
EXHIBIT F
STANDARD AGREEMENT TO APPLY
C-24 Initial
Exhibit C
Fresno County
122-HHAP-10015
Business,Consumer Services and Housing Agency HOMELEss co")atA Q{a of 26
Gavin Newsom,Governor I Lourdes M.Castro Ramirez,Secretary AND FINANCING COUNCII
L!041 Agreement No. 21-409
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement to Apply
HHAP-3 funding is provided pursuant to Health & Safety Code 50220.7(a) and requires all eligible
applicants to submit this Standard Agreement to Apply no later than 5:00pm on October 15,2021, In this
agreement, applicants must indicate whether they intend to apply for HHAP-3 funding jointly with on
overlapping jurisdiction or apply as on individual entity. For any eligible applicant who does not submit
an agreement by the deadline, HCFC may choose to re-allocate the applicant's allocation to an
overlapping jurisdiction 1.
Eligible applicants applying jointly with an overlapping jurisdiction will designate one of the jointly
applying jurisdictions as the Administrative Entity which will enter into contract with the HCFC to
administer the combined allocations of the joint applicants. Applicants may only apply jointly with a
Continuum of Care (CoC), large city, or county that serves an overlapping region.The Administrative
Entity is required to submit a binding resolution or agreement that designates a single Administrative
Entity for the combined allocations and an explanation of how the jointly applying applicants will
administer the funds allocated to them pursuant to this section,This binding resolution or agreement
must be signed by the authorized representatives of all applicants and must be submitted with the
signed HHAP-3 Initial Disbursement Contract for Funding, separate from the Standard Agreement to
Apply.
By submitting this form, you agree to participate In the HHAP-3 application process as Indicated below
and comply with all requirements as set forth In Health and Safety Code 50220.7.
APPLICATION SUBMISSION INFORMATION
ALL APPLICANTS:
Eligible Applicant Jurisdiction
❑Large City: [✓]County: County of Fresno _
❑ Continuum of Care: CoC Number:
Administrative Entity: County of Fresno
Contact Person: Laura Moreno
Title: Program Manager
Contact Phone Number: 559-600-2335
Contact Email Address: Ihaga@fresnocountyca.gb
Individual or Joint Application Designation:
❑ will submit an Individual application for HHAP-3
funding
❑✓ County of Fresno will submit a joint application for HHAP-3 funding
with the following overlapping jurisdiction(s):
For the purposes of the HHAP program, overlapping jurisdictions are eligible applicants that are located within the
some geographic area as the local CoC.
HHAP•3 Agreement to Apply 1
Published 9/15/2021
C-25 Initial
Exhibit C
Fresno County
22-HHAP-10015
Jurisdiction Name Applicant Type (County, 9,% i
Fresno Madera Continuum of Care CoC
JOINT APPLICANTS ONLY:
Fund Disbursement/Contract Execution
The jointly applying jurisdictions designate the following jurisdiction as the Administrative Entity of the
total combined allocations and acknowledge that the Administrative Entity will enter into legal
agreement with HCFC and receive any disbursements for which the jointly applying jurisdictions may be
deemed eligible.
Administrative Entity:
❑CoC ❑Large City RlCounty
Name of Applicant: County of Fresno
Joint Applicants agree to the following:
l. Joint Applicants must designate a single Administrative Entity to receive the entire combined HHAP-
3 allocations.
2. The Administrative Entity must be a CoC, large city (if applicable). or county that serves the some
region.
3. The Administrative Entity receiving allocations on behalf of joint applicants shall use the funds in the
jurisdiction(s) entitled to the funds or to provide regional housing or services that serve the
population living in each of the jurisdiction(s) entitled to the funds.
4. The Administrative Entity is responsible for complying with all program expenditure requirements and
deadlines for the total combined allocations it is administering.
5. The Administrative Entity must enter into a binding resolution or agreement with joint applicants to
designate the Administrative Entity for the combined allocations which includes an explanation of
how the jointly applying applicants will administer the funds allocated to them. This binding
resolution or agreement must be signed by authorized representatives and will be included with the
contract for funds.
6. The HHAP-3 joint application will clearly identify the intended use of all the funds from each jointly
applying jurisdiction.
7. The HHAP-3 joint application will clearly describe in detail the collaboration between the jointly
applying jurisdictions and an explanation of how the jointly applying jurisdictions will partner to meet
their program goals.
8. The performance goals set in the HHAP-3 joint application will be used to determine the joint
applicants' eligibility for future bonus funding.
HHAP-3 Agreement to Apply 2
Published 9/15/2021 r
C-26 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 25 of 26
HHAP-3 APPLICATION REQUIREMENTS
Application Requirements—All APPLICANTS:
By initialing below, the eligible applicont(s) acknowledges their intent to participate in the HHAP•3
application process as follows:
the eligible applicant(s) will receive an Initial disbursement equaling no more than 20% (or 25%
for jot Iy applying applicants) of their total allocation if this Agreement to Participate is submitted by
5:00pm on October 15, 2021 per HSC 50220.7(a)(4)(A)(ii),
Initial funds may be used to complete the local homeless action plan, as required by HSC
50220. (b)(3)(A), including paying for any technical assistance or contracted entities to support the
completion of the homelessness action plan.
As stated in HSC § 50220.7(a)(5), priority for initial funds, above the costs of completing the
home essness action plan, shall be for systems improvement, including, but not limited to, all of the
following:
(A) Capacity building and workforce development for service providers within the
jurisdiction, including removing barriers to contracting with culturally specific service
providers and building capacity of providers to administer culturally specific services.
(B) Funding existing evidence-based programs serving people experiencing
homelessness.
(CI Investing in data systems to meet reporting requirements or strengthen the recipient's
Homeless Management Information System.
(D) Improving homeless point-in-time counts.
(E) Improving coordinated entry systems to eliminate racial bias or to create a youth-
specific coordinated entry system.
To receive the remaining balance of its round 3 program allocation, on applicant shall submit
an a plication to the council by June 30, 2022, that includes a local homelessness action plan and
specific outcome goals in accordance with the requirements laid out in HSC § 50220.7(b).
The applicant shall engage with the council on its local plan and outcome goals before
subm ing a complete application, per HSC § .50220.7(b)(1).
For city, county, and continuum of care applicants, local homelessness action plans pursuant
to S 50220.7(b)(3)(A) and outcome goals pursuant to HSC§ 50220.7(b)(3)(C) shall be ogendized at
a regular meeting of the governing body, including receiving public comment, before being submitted
to the council, per HSC § 50220,7(b)(2).
_ A complete application shall conform to the requirements laid out in HSC § 50220.7(b)(3).
FORM CONTINUES ON PAGE 4
HHAP-3 Agreement to Apply 3
Published 9/15/2021
C-27 Initial
Exhibit C
Fresno County
22-HHAP-10015
Page 26 of 26
HHAP-3 GRANTEE AWARD DISBURSEMENT INFORMATION
ALL APPLICANTS:
Instructions: Please fill out the inforration below, which is needed to process your HHAP Round
3 (HHAP-3) initial award disbursement:
Administrative Entity/Contracting Agency Name
County of Fresno
Administrative Entity/Contracting Agency Business Address
P.O. Box 1912, Fresno, CA 93718
Contract Manager Name
Laura Moreno
Contract Manager Email Address
Ihaga@fresnocountyca.gov
Contract Manager Phone Number
559-600-2335
Award Check Mailing Address (Include "Attention to:" if applicable)
County of Fresno
P.O. Box 24055, Fresno, CA 93779
For grantees who have previously contracted with BCSH, in order to reduce the amount of
paperwork needed to process your HHAP-3 award, HCFC is offering the opportunity to use the
Tax ID Form (Government Taxpayer ID Form for governmental entities or STD 204 Form for non-
governmental entities) and/or Authorized Signatory Form currently on file with HCFC for
HHAP-3 award disbursements. You may revoke these authorizations by submitting an
updated Tax ID Form or Authorized Signatory Form to hhap@bcsh.ca.gov.
Select one:
21 The information on the Tax ID Form used for the HHAP-2 award disbursement is accurate,
and I am authorizing HCFC to use the previously submitted form for the HHAP-3 initial
award disbursement
❑1 have included a new Tax lD Form for the initial HHAP-3 award disbursement
Select one:
Q The information on the most recent Authorized Signatory Form on file with HCFC is
accurate, and I am authorizing HCFC to use the form on file for HHAP-3
❑1 have included a new authorized signatory form for HHAP-3
CERTIFICATION
I certify that the signature below Is authorized to sign for all applicable documents for the HHAP-3 grant
on behalf of the Eligible Applicant Jurisdiction listed above.
ATTEST:
BERNICE E.SEIDEL
Steve Brandau, Ch irman, County of Fresno Board of Supervisors Clerk of the Board of Supervisors
Name and Title 9 t orized Representative CCounty f Fresno,Site of C t'fomia
Deputy (�
Signatur t Aulhorized Representative Date
HHAP-3 Agreement to Apply 4
Published 9/15/2021
C-28 Initial
Exhibit C
FOR ACCOUNTING USE ONLY:
SRF Org: 1132 Homeless Services
Fund:0065
Subclass: 17237
Account: 3575-State Other
C-29
Exhibit D
SCO ID: Agreement No. 23-045
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if Applicable)
STD 213(Rev.04/2020) 22-HHAP-20015 010725
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Business,Consumer Services and Housing Agency
CONTRACTOR NAME
County of Fresno
2.The term of this Agreement is:
START DATE
Upon BCSH approval
THROUGH END DATE
12/31/2026
3.The maximum amount of this Agreement is:
$5,047,891.50(Five Million Forty Seven Thousand Eight Hundred Ninety One Dollars and Fifty Cents)
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
Exhibits Title Pages
Exhibit A Authority,Purpose and Scope of Work 8
Exhibit B Budget Detail and Disbursement Provisions 2
Exhibit C Homeless Coordinating and Financing Council General Terms and Conditions 10
Exhibit D Special Terms and Conditions 2
Exhibit E State of California General Terms and Conditions 1
Exhibit F Standard Agreement to Apply 5
items shown with on asterisk(*),are hereby incorporated by reference andmodepartof this agreement as if attached ereto.
These documents can be viewed at hM2s.11www.dgs.ca.gov/OL5/Resources
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
P.O.Box 1912 Fresno CA 93718
PRINTED NAME OF PERSON SIGNING TITLE
Sal Quintero Chairman,County of Fresno Board of Supervisors
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
By_ Deputy
D-1 Page 1 of 2
SCO ID:
STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES Exhibit D
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(If Applicable)
STD 213(Rev.04/2020) 22-HHAP-20015 010725
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Business,Consumer Services and Housing Agency
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
915 Capitol Mall,Suite 350-A Sacramento CA 95814
PRINTED NAME OF PERSON SIGNING TITLE
Lourdes Castro Ramirez Secretary
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable)
D-2
Page 2of2
Exhibit D
Fresno County
22-HHAP-20015
1 of 28
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
Remainder Disbursement Contract for Funds
EXHIBIT A
AUTHORITY, PURPOSE AND SCOPE OF WORK
1) Authority
The State of California has established the Homeless Housing, Assistance, and
Prevention Program Round 3 ("HHAP-3" or "Program") pursuant to Chapter 6
(commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety
Code. (Amended by Stats. 2021, Ch. 111, Sec. 4. (AB 140) Effective July 19, 2021.)
The Program is administered by the California Interagency Council on
Homelessness ("Cal ICH") in the Business, Consumer Services and Housing
Agency ("Agency"). HHAP-3 provides flexible block grant funds
to Continuums of Care, large cities (population of 300,000+) and counties to build on
the regional coordination created through previous Cal ICH grant funding and
support local jurisdictions in their unified regional responses to reduce and end
homelessness.
This Standard Agreement/Remainder Disbursement Contract for Funds along with
all its exhibits ("Agreement") is entered into by Cal ICH and a Continuum of
Care, a city, or a county ("Grantee") under the authority of, and in furtherance of the
purpose of, the Program. In signing this Agreement and thereby accepting this
award of funds, the Grantee agrees to comply with the terms and conditions of this
Agreement, and the requirements appearing in the statutory authority for the
Program cited above.
2) Purpose
The general purpose of the Program is to continue to build on regional coordination
developed through previous rounds of funding of the Homeless Housing, Assistance,
and Prevention Program (Chapter 6 (commencing with Section 50216)), the program
established under this chapter, to reduce homelessness. This funding shall:
a) Continue to build regional collaboration between continuums of care, counties,
and cities in a given region, regardless of population, and ultimately be used to
develop a unified regional response to homelessness.
b) Be paired strategically with other local, state, and federal funds provided to
address homelessness in order to achieve maximum impact. Grantees of this
funding are encouraged to reference Putting the Funding Pieces Together: Guide
to Strategic Uses of New and Recent State and Federal Funds to Prevent and
End Homelessness to assist in using funding strategically for their planning
D-3rritial
Exhibit D Fresno County
22-HHAP-20015
2 of 28
efforts in the delivery of services to people experiencing homelessness in the
community.
c) Be deployed with the goal of reducing the number of people experiencing
homelessness in a given region through investing in long-term solutions, such as
permanent housing.
d) Include the State as an integral partner through the provision of technical
assistance, sharing of best practices, and implementing an accountability
framework to guide the structure of current and future state investments.
In accordance with the authority cited above, an application was submitted by the
Grantee for the remainder disbursement of HHAP-3 funds to be allocated to the
Grantee pursuant to Health and Safety Code 50220.7(a)(4)(A).
3) Definitions
The following HHAP-3 program terms are defined in accordance with Health
and Safety Code section 50216, subdivisions (a)— (r):
a) "Agency" means the Business, Consumer Services, and Housing Agency.
b) "Applicant" means a Continuum of Care, city, or county or tribe.
c) "City" means a city or city and county that is legally incorporated to provide local
government services to its population. A city can be organized either under the
general laws of this state or under a charter adopted by the local voters.
d) "Continuum of Care" means the same as defined by the United States
Department of Housing and Urban Development at Section 578.3 of Title 24 of the
Code of Federal Regulations.
e) "Coordinated Entry System" means a centralized or coordinated process
developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations,
as that section read on January 10, 2019, designed to coordinate homelessness
program participant intake, assessment, and provision of referrals. In order to satisfy
this subdivision, a centralized or coordinated assessment system shall cover the
geographic area, be easily accessed by individuals and families seeking housing or
services, be well advertised, and include a comprehensive and standardized
assessment tool.
f) "Council' means the California Interagency Council on Homelessness, formerly
known as the Homeless Coordinating and Financing Council created pursuant to
Section 8257 of the Welfare and Institutions Code.
D-4
Exhibit D
Fresno County
22-H HAP-20015
3 of 28
g) "Emergency shelter" has the same meaning as defined in subdivision (e) of
Section 50801.
h) "Homeless" has the same meaning as defined in Section 578.3 of Title 24 of the
Code of Federal Regulations, as that section read on January 10, 2019.
i) "Homeless Management Information System" means the information system
designated by a Continuum of Care to comply with federal reporting requirements as
defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term
"Homeless Management Information System" also includes the use of a comparable
database by a victim services provider or legal services provider that is permitted by
the federal government under Part 576 of Title 24 of the Code of Federal
Regulations.
j) "Homeless point-in-time count" means the 2019 homeless point-in-time count
pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations. A
jurisdiction may elect to instead use their 2017 point-in-time count if they can
demonstrate that a significant methodology change occurred between the 2017 and
2019 point-in-time counts that was based on an attempt to more closely align the
count with HUD best practices and undertaken in consultation with HUD
representatives. A jurisdiction shall submit documentation of this to the Cal ICH by
the date by which HUD's certification of the 2019 homeless point-in-time count is
finalized. The Cal ICH shall review and approve or deny a request described in the
previous sentence along with a jurisdiction's application for homeless funding.
k) "Homeless youth" means an unaccompanied youth between 12 and 24 years of
age, inclusive, who is experiencing homelessness, as defined in subsection (2) of
Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C.
Sec. 11434a(2)). "Homeless youth" includes unaccompanied youth who are
pregnant or parenting.
1) "Housing First" has the same meaning as in Section 8255 of the Welfare and
Institutions Code, including all of the core components listed therein.
m) "Jurisdiction" means a city, city that is also a county, county, or Continuum of
Care, as defined in this section.
n) "Navigation center" means a Housing First, low-barrier, service-enriched shelter
focused on moving homeless individuals and families into permanent housing that
provides temporary living facilities while case managers connect individuals
experiencing homelessness to income, public benefits, health services, shelter, and
housing.
o) "Program" means the Homeless Housing, Assistance, and Prevention program
established pursuant to this chapter.
D-5 al
Exhibit D
Fresno County
22-HHAP-20015
4 of 28
1) "Round 1" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2019.
2) "Round 2" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2020.
3) "Round 3" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2021.
4) "Round 4" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2022.
p) "Program allocation" means the portion of program funds available to expand or
develop local capacity to address immediate homelessness challenges.
q) "Recipient" means a jurisdiction that receives funds from the Cal ICH for the
purposes of the program.
r) "Tribe" or"tribal applicant" means a federally recognized tribal government
pursuant to Section 4103 of Title 25 of the United States Code.
Additional definitions for the purposes of the HHAP-3 program:
"Obligate" means that the Grantee has placed orders, awarded contracts, received
services, or entered into similar transactions that require payment using HHAP-3
funding. Grantees, and the subrecipients who receive awards from those Grantees,
must obligate the funds by the statutory deadlines set forth in this Exhibit A.
"Expended" means all HHAP-3 funds obligated under contract or subcontract have
been fully paid and receipted, and no invoices remain outstanding.
4) Scope of Work
The Scope of Work ("Work") for this Agreement shall include uses that
are consistent with Health and Safety Code (HSC) section 50218.6, subdivision (e),
and section 50220.7, subdivisions (a)(4)-(5) & (f), and any other applicable laws.
By accepting these funds, the Grantee acknowledges that the remainder
disbursement of funds is a portion of their total allocation under the HHAP-3
Program, to be used solely for the purposes outlined below.
The Grantee shall expend funds on evidence-based programs serving people
experiencing homelessness among eligible populations, including any of the
following eligible uses:
a) Rapid rehousing, including rental subsidies and incentives to landlords, such as
security deposits and holding fees.
D-6 al
Exhibit D
Fresno County
22-H HAP-20015
5 of 28
b) Operating subsidies in new and existing affordable or supportive housing units,
emergency shelters, and navigation centers. Operating subsidies may include
operating reserves.
c) Street outreach to assist persons experiencing homelessness to access
permanent housing and services.
d) Services coordination, which may include access to workforce, education, and
training programs, or other services needed to promote housing stability in
supportive housing.
e) Systems support for activities necessary to create regional partnerships and
maintain a homeless services and housing delivery system, particularly for
vulnerable populations including families and homeless youth.
f) Delivery of permanent housing and innovative housing solutions, such as hotel
and motel conversions.
g) Prevention and shelter diversion to permanent housing, including rental
subsidies.
h) Interim sheltering, limited to newly developed clinically enhanced congregate
shelters, new or existing noncongregate shelters, and operations of existing
navigation centers and shelters based on demonstrated need. Demonstrated
need for purposes of this paragraph shall be based on the following:
i) The number of available shelter beds in the city, county, or region served by a
Continuum of Care.
ii) The number of people experiencing unsheltered homelessness in the
homeless point-in-time count.
iii) Shelter vacancy rate in the summer and winter months.
iv) Percentage of exits from emergency shelters to permanent housing solutions.
v) A plan to connect residents to permanent housing.
vi) Any new interim sheltering funded by HHAP-3 funds must be low barrier,
comply with Housing First as provided in Chapter 6.5 (commencing with Section
8255) of Division 8 of the Welfare and Institutions Code, and prioritize
interventions other than congregate shelters.
i) Improvements to existing emergency shelters to lower barriers and increase
privacy.
D-7 I al
Exhibit D Fresno County
22-H HAP-20015
6 of 28
In addition to the funding use requirements described above, the Grantee's
expenditure of its entire HHAP-3 allocation must also comply with the following:
a) At least 10 percent of the funds shall be spent on services for homeless youth
populations.
b) Not more than 7 percent of funds may be used for administrative costs incurred
by the city, county, or continuum of care to administer its program allocation. For
purposes of this Agreement, "administrative costs" does not include staff or other
costs directly related to implementing activities funded by the program allocation.
5) Cal ICH Contract Coordinator
The Cal ICH's Contract Coordinator for this Agreement is the Council's Grant
Director or the Grant Director's designee. Unless otherwise instructed, any notice,
report, or other communication requiring an original Grantee signature for this
Agreement shall be mailed to the Cal ICH Contract Coordinator. If there are
opportunities to send information electronically, Grantee will be notified via email by
the Council's Grant Director or the Grant Director's designee.
The Representatives during the term of this Agreement will be:
PROGRAM GRANTEE
ENTITY: Business Consumer Services and
Housing Agency County of Fresno
SECTION/UNIT: California Interagency Council on
Homelessness (Cal ICH)
ADDRESS: 915 Capitol Mall Suite 350-A P.O. Box 1912 Fresno, CA 93718
Sacramento, CA, 95814
CONTRACT Victor Duron Laura Moreno
COORDINATOR
PHONE NUMBER: (916)510-9442 (559) 600-2335
EMAIL ADDRESS: Victor.Duron@bcsh.ca.gov Ihaga@fresnocountyca.gov
All requests to update the Grantee information listed within this Agreement shall be
emailed to the HHAP Program's general email box at hhap@bcsh.ca.gov. The
Council reserves the right to change their representative and/or contact information
at any time with notice to the Grantee.
D-8 I
Exhibit D
Fresno County
22-H HAP-20015
7 of 28
6) Effective Date, Term of Agreement, and Deadlines
a) This Agreement is effective upon approval by Cal ICH (indicated by the signature
provided by Cal ICH in the lower left section of page one, Standard Agreement,
STD. 213), when signed by all parties.
b) This Agreement shall terminate on December 31, 2026.
c) Grantees that are cities or continuums of care shall contractually obligate no less
than 50 percent of HHAP-3 funds by May 31, 2024. If less than 50 percent is
obligated after May 31, 2024, continuums of care and cities shall not expend any
remaining portion of the 50 percent of program allocations required to have been
obligated unless and until both of the following occur:
i) On or before June 30, 2024, the Grantee submits an alternative disbursement
plan to Cal ICH that includes an explanation for the delay.
ii) Cal ICH approves the alternative disbursement plan or provides the Grantee
with guidance on the revisions needed in order to approve the alternative
disbursement plan.
iii) If the funds identified in the approved alternative disbursement plan are
not fully expended by December 31, 2024, the funds shall be returned to the
Cal ICH to be allocated as bonus awards.
d) Grantees that are counties shall contractually obligate the full
allocation (100 percent) awarded to them by May 31, 2024. Any funds that are
not contractually obligated by this date shall be reverted to the Continuum of
Care that serves the county. Specific to Los Angeles County, funds that are not
contractually obligated by this date shall be divided proportionately using the
HHAP-3 funding allocation formula among the four CoC's that serve Los Angeles
County: City of Glendale CoC, City of Pasadena CoC, the City of Long
Beach CoC, and the Los Angeles Homeless Services Authority.
Counties not obligating their full program allocation by May 31, 2024 are required
to notify Cal ICH, on or before that date, of the name of the CoC(s) in which the
county is served, and the amount of program funds that will be reverted to
the CoC(s). By June 30, 2024, the county shall provide Cal ICH with evidence
that the funds were transferred and submit an updated budget that clearly
identifies the funds that were transferred.
e) Grantees that do not meet the expenditure deadlines in HSC § 50220.7(k) shall
not be eligible for bonus funding.
f) HHAP-3 funds shall be expended by June 30, 2026.
D-9 I
Exhibit D Fresno County
22-HHAP-20015
8 of 28
g) In accordance with Health and Safety Code section 50220.5, subdivision (1), Cal
ICH retains the right to require a corrective action plan of grantees that are not on
track to fully expend funds by the statutorily required deadline.
h) Any funds not expended by June 30, 2026 shall be available for round 4 of the
program pursuant to HSC § 50218.7.
i) Bonus Funds: Health and Safety Code section 50220.7 mandates the following,
regarding a recipient's eligibility for Bonus Funding:
1) Recipients that do not meet the obligation requirements laid out in Health and
Safety Code section 50220.7(k)(1) shall not be eligible for bonus funding;
ii) Recipients shall demonstrate no later than June 30, 2024, whether they have
successfully met their outcome goals; and Jurisdictions that have not met
their outcome goals shall not be eligible for bonus funding and shall accept
technical assistance from council staff. In addition,jurisdictions that have not
met their outcome goals may also be required to limit allowable uses of
program funds, as determined by the Council.
III) If recipient receives bonus funding, the bonus funds will be distributed as an
amendment to this contract. No additional contract will be executed.
7) Special Conditions
Cal ICH reserves the right to add any special conditions to this Agreement it deems
necessary to ensure that the goals of the Program are achieved.
D10
Exhibit D Fresno County
22-H HAP-20015
9 of 28
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Remainder Disbursement Standard Agreement
EXHIBIT B
BUDGET DETAIL and DISBURSEMENT PROVISIONS
1) Budget Detail S Changes
The Grantee agrees that HHAP-3 funds shall be expended on uses that support
regional coordination and expand or develop local capacity to address immediate
homelessness challenges. Such activities must be informed by a best-practices
framework focused on moving people experiencing homelessness into permanent
housing and supporting the efforts of those individuals and families to maintain their
permanent housing.
The Grantee shall expend the remainder disbursement of HHAP-3 funds on eligible
activities as detailed in Health and Safety Code Section 50220.7, subdivisions
(a)(4)(B), (a)(5), (e), and (f).
2) General Conditions Prior to Disbursement
All Grantees must submit the following forms prior to HHAP-3 funds being released:
• Request for Funds Form ("RFF")
• STD 213 Standard Agreement form and initialed Exhibits A through F
• STD 204 Payee Data Record or Government Agency Taxpayer ID Form
3) Disbursement of Funds
Remainder Disbursement
HHAP-3 funds will be disbursed to the Grantee upon receipt, review and approval of
the completed Standard Agreement and RFF by Cal ICH, the Department of General
Services (DGS) and the State Controller's Office (SCO).
The RFF must include the proposed eligible uses and the amount of funds
proposed for expenditure. The remainder disbursement of HHAP-3 funds will be
disbursed in one allocation via mailed check once the RFF has been received by
the SCO. Checks will be mailed to the address and contact name listed on the RFF.
Bonus Funds Disbursement
If Bonus Funds are received pursuant the requirements laid out in Health and Safety
Code section 50220.7 Bonus Funds will be disbursed to the Grantee upon receipt,
review and approval of the completed Amended Standard Agreement
F
D-11 Initial
Exhibit D Fresno County
22-H HAP-20015
10 of 28
and RFF by Cal ICH, the Department of General Services (DGS) and the State
Controller's Office (SCO).
The RFF must include the proposed eligible uses and the amount of funds
proposed for expenditure. The Bonus Funds disbursement of HHAP- 3 funds will
be disbursed in one allocation via mailed check once the RFF has been received
by the SCO. Checks will be mailed to the address and contact name listed on the
RFF.
4) Expenditure of Funds
The remainder disbursement of HHAP-3 funds must be spent in accordance with
HSC sections 50218.6(e) and 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f), as
described in Exhibit A, Section 4 "Scope of Work".
5) Ineligible Costs
a) HHAP-3 funds shall not be used for costs associated with activities in violation of
any law or for any activities not consistent with the intent of the Program and
the eligible uses identified in Health and Safety Code section 50220.7,
subdivisions (a)(4)(B), (a)(5), (e), and (f).
b) Cal ICH reserves the right to request additional clarifying information to
determine the reasonableness and eligibility of all uses of the funds made
available by this Agreement. If the Grantee or its funded subrecipients use
HHAP-3 funds to pay for ineligible activities, the Grantee shall be required to
reimburse these funds to Cal ICH.
c) An expenditure which is not authorized by this Agreement, or by written approval
of the Grant Manager or his/her designee, or which
cannot be adequately documented, shall be disallowed and must be reimbursed
to Cal ICH by the Grantee.
Cal ICH, at its sole and absolute discretion, shall make the final determination
regarding the allowability of HHAP-3 fund expenditures.
d) Program funds shall not be used to supplant existing local funds for homeless
housing, assistance, or prevention. HHAP funds cannot replace local funds that
are committed to an existing or developing homeless assistance program.
However, if funds previously supporting a service or project end or are reduced
for reasons beyond the control of the grantee and services or housing capacity
will be lost as a result of these funds ending, HHAP funds may be used to
maintain the service or program. Examples include, but are not limited to, a time-
limited city and/or county tax or one-time block grant, such as HEAP.
e) HHAP-3 remainder disbursement funds may only be used to cover expenditures
incurred no earlier than July 1, 2022. Unless expressly approved by Cal ICH in
writing, reimbursements prior to July 1, 2022 are not permitted.
D-12
Exhibit D Fresno County
22-HHAP-20015
11 of 28
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Remainder Disbursement Standard Agreement
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1) Termination and Sufficiency of Funds
a) Termination of Agreement
Cal ICH may terminate this Agreement at any time for cause by giving a
minimum of 14 days' notice of termination, in writing, to the Grantee. Cause shall
consist of violations of any conditions of this Agreement, any breach of contract
as described in paragraph 6 of this Exhibit C; violation of any federal
or state laws; or withdrawal of Cal ICH's expenditure authority. Upon termination
of this Agreement, unless otherwise approved in writing by Cal ICH, any
unexpended funds received by the Grantee shall be returned to Cal ICH
within 30 days of Cal ICH's notice of termination.
b) Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made
available to Cal ICH by legislative appropriation. In addition, this Agreement is
subject to any additional restrictions, limitations or conditions, or statutes,
regulations or any other laws, whether federal or those of the State of California,
or of any agency, department, or any political subdivision of the federal or State
of California governments, which may affect the provisions, terms or funding of
this Agreement in any manner.
2) Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other
means, the rights, duties, or performance of this Agreement or any part thereof,
except as allowed within Exhibit C Section 12 (Special Conditions—Grantees/Sub
Grantee) or with the prior written approval of Cal ICH and a formal amendment to
this Agreement to affect such subcontract or novation.
3) Grantee's Application for Funds
Grantee has submitted to Cal ICH an application for HHAP-3 funds to support
regional coordination and expand or develop local capacity to address its immediate
homelessness challenges. Cal ICH is entering into this Agreement on the basis of
Grantee's facts, information, assertions and representations contained in
that application. Any subsequent modifications to the original funding plans
submitted within the original application must be requested through the formal HHAP
Change Request Process and are subject to approval by Cal ICH.
D-13
Exhibit D Fresno County
22-H HAP-20015
12 of 28
Grantee warrants that all information, facts, assertions and representations
contained in the application and approved modifications and additions thereto are
true, correct, and complete to the best of Grantee's knowledge. In the event that any
part of the application and any approved modification and addition thereto is untrue,
incorrect, incomplete, or misleading in such a manner that would substantially affect
Cal ICH approval, disbursement, or monitoring of the funding and the grants or
activities governed by this Agreement, then Cal ICH may declare a breach of this
Agreement and take such action or pursue such remedies as are legally available.
4) Reporting/Audits
a) Annual Reports
By January 1, 2023, and annually on that date thereafter until all funds have
been expended, the Grantee shall submit an annual report to Cal ICH in a
format provided by Cal ICH. Annual Reports will include a request for data on
expenditures and people served with HHAP-3 funding, details on specific
projects selected for the use of HHAP-3 funding, and data regarding the progress
towards outcome goals. If the Grantee fails to provide such documentation, Cal
ICH may recapture any portion of the amount authorized by this Agreement with
a 14-day written notification. No later than October 1, 2026, the Grantee shall
submit a final report, in a format provided by Cal ICH, as well as a detailed
explanation of all uses of the Program funds.
b) Quarterly Expenditure Reports
In addition to the annual reports, Cal ICH requires the Grantee to submit
quarterly expenditure reports due no later than 30 days following the end of each
fiscal quarter. Grantee shall submit a report to Cal ICH on a form and method
provided by Cal ICH that includes the ongoing tracking of the specific uses and
expenditures of any program funds broken out by eligible uses listed, including
the current status of those funds, as well as any additional information Cal ICH
deems appropriate or necessary. If the Grantee fails to provide such
documentation, Cal ICH may recapture any portion of the amount authorized by
this Agreement with a 14-day written notification.
c) Reporting Requirements
i) Annual Report: The annual report shall contain detailed information in
accordance with Health and Safety Code section 50223, subdivision (a).
This information includes the following, as well as any additional information
deemed appropriate or necessary by Cal ICH:
(1) Data collection shall include, but not be limited to, information regarding
individuals and families served, including demographic information,
information regarding partnerships among entities or lack thereof, and
participant and regional outcomes.
T
D-14 Initial
Exhibit D Fresno County
22-HHAP-20015
13 of 28
(2) The performance monitoring and accountability framework shall include
clear metrics, which may include, but are not limited to, the following:
(a) The number of individual exits to permanent housing, as defined by the
United States Department of Housing and Urban Development, from
unsheltered environments and interim housing resulting from this
funding.
(b) Racial equity, as defined by the council in consultation with
representatives of state and local agencies, service providers, the
Legislature, and other stakeholders.
(c) Any other metrics deemed appropriate by the council and developed in
coordination with representatives of state and local agencies,
advocates, service providers, and the Legislature.
(3) Data collection and reporting requirements shall support the efficient and
effective administration of the program and enable the monitoring of
jurisdiction performance and program outcomes.
Data shall include progress towards meeting the grantee's outcome goals.
If significant progress toward outcome goals has not been made, the
applicant shall:
(a) Submit a description of barriers and possible solutions to meet those
barriers
(b)Accept technical assistance from Cal ICH
(c) Include the progress towards outcome goals in all subsequent
quarterly reports, until significant progress is made as deemed by Cal
ICH
ii) Expenditure Report: The expenditure report shall contain data on
expenditures of HHAP-3 funding including but not limited to obligated funds,
expended funds, and other funds derived from HHAP-3 funding.
IN) Final Expenditure Plan: During the final fiscal year of reporting, grantees may
be required to include a plan to fully expend HHAP-3 grant funding. This plan
must be submitted with the quarterly expenditure report in a format to be
provided by Cal ICH.
iv) Cal ICH may require additional supplemental reporting with written notice to
the Grantee.
D-15 I iti I
Exhibit D
Fresno County
22-H HAP-20015
14 of 28
v) Grantee may, at their discretion, fully expend their HHAP-3 allocation prior to
the end date of the grant term and will not be required to submit quarterly
fiscal reports after the quarter in which their allocation was fully expended.
d) Auditing
Cal ICH reserves the right to perform or cause to be performed a financial audit.
At Cal ICH request, the Grantee shall provide, at its own expense, a financial
audit prepared by a certified public accountant. HHAP-3 administrative funds
may be used to fund this expense. Should an audit be required, the Grantee shall
adhere to the following conditions:
I) The audit shall be performed by an independent certified public accountant.
ii) The Grantee shall notify Cal ICH of the auditor's name and address
immediately after the selection has been made. The contract for the audit
shall allow access by Cal ICH to the independent auditor's working papers.
iii) The Grantee is responsible for the completion of audits and all costs of
preparing audits.
iv) If there are audit findings, the Grantee must submit a detailed response
acceptable to Cal ICH for each audit finding within 90 days from the date of
the audit finding report.
5) Inspection and Retention of Records
a) Record Inspection
Cal ICH or its designee shall have the right to review, obtain, and copy all
records and supporting documentation pertaining to performance under this
Agreement. The Grantee agrees to provide Cal ICH, or its designee, with any
relevant information requested. The Grantee agrees to give Cal ICH or its
designee access to its premises, upon reasonable notice and during normal
business hours, for the purpose of interviewing employees who might reasonably
have information related to such records, and of inspecting and copying such
books, records, accounts, and other materials that may be relevant to
an investigation of compliance with the Homeless Housing, Assistance, and
Prevention Program laws, the HHAP-3 program guidance document published
on the website, and this Agreement.
In accordance with Health and Safety Code section 50220.7, subdivision (m), if
upon inspection of records Cal ICH identifies noncompliance with grant
requirements. Cal ICH retains the right to impose a corrective action plan on the
Grantee.
D-16
Exhibit D Fresno County
22-H HAP-20015
15 of 28
b) Record Retention
The Grantee further agrees to retain all records described in subparagraph A for
a minimum period of five (5)years after the termination of this Agreement.
If any litigation, claim, negotiation, audit, monitoring, inspection, or other action
has been commenced before the expiration of the required record retention
period, all records must be retained until completion of the action and resolution
of all issues which arise from it.
6) Breach and Remedies
a) Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
i) Grantee's failure to comply with the terms or conditions of this Agreement.
ii) Use of, or permitting the use of, HHAP-3 funds provided under this
Agreement for any ineligible activities.
iii) Any failure to comply with the deadlines set forth in this Agreement.
b) Remedies for Breach of Agreement
In addition to any other remedies that may be available to Cal ICH in law or
equity for breach of this Agreement, Cal ICH may:
i) Bar the Grantee from applying for future HHAP funds;
ii) Revoke any other existing HHAP-3 award(s) to the Grantee;
iii) Require the return of any unexpended HHAP-3 funds disbursed under this
Agreement;
iv) Require repayment of HHAP-3 funds disbursed and expended under this
Agreement;
v) Require the immediate return to Cal ICH of all funds derived from the use of
HHAP-3 funds
vi) Seek, in a court of competent jurisdiction, an order for specific performance of
the defaulted obligation or participation in the technical assistance in
accordance with HHAP-3 requirements.
c) All remedies available to Cal ICH are cumulative and not exclusive.
d) Cal ICH may give written notice to the Grantee to cure the breach or
violation within a period of not less than 15 days.
D-17 I
Exhibit D Fresno County
22-HHAP-20015
16 of 28
7) Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior
or subsequent breach. The failure of Cal ICH to enforce at any time the provisions of
this Agreement, or to require at any time, performance by the Grantee of these
provisions, shall in no way be construed to be a waiver of such provisions nor to
affect the validity of this Agreement or the right of Cal ICH to enforce
these provisions.
8) Nondiscrimination
During the performance of this Agreement, Grantee and its subrecipients shall not
unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment because of sex (gender), sexual orientation, gender
identity, gender expression, race, color, ancestry, religion, creed, national origin
(including language use restriction), pregnancy, physical disability (including HIV and
AIDS), mental disability, medical condition (cancer/genetic characteristics), age
(over 40), genetic information, marital status, military and veteran status, and denial
of medical and family care leave or pregnancy disability leave. Grantees and Sub
grantees shall ensure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Grantee and its subrecipients shall comply with the provisions of California's laws
against discriminatory practices relating to specific groups: the California Fair
Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations
promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the
provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government
Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give
written notice of their obligations under this clause to labor organizations with which
they have a collective bargaining or other agreement.
9) Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For
instance, Health and Safety Code section 50220.5, subdivision (i) states, " For
purposes of Section 1090 of the Government Code, a representative of a county
serving on a board, committee, or body with the primary purpose of administering
funds or making funding recommendations for applications pursuant to this chapter
shall have no financial interest in any contract, program, or project voted on by the
board, committee, or body on the basis of the receipt of compensation for holding
public office or public employment as a representative of the county."
Failure to comply with these laws, including business and financial disclosure
provisions, will result in the application being rejected and any subsequent contract
being declared void. Other legal action may also be taken. Additional applicable
statutes include, but are not limited to, Government Code section 1090 and Public
Contract Code sections 10410 and 10411.
D-18 I itia
Exhibit D
Fresno County
22-HHAP-20015
17 of 28
a) Current State Employees: No State officer or employee shall engage in any
employment, activity, or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by
any State agency, unless the employment, activity, or enterprise is required as a
condition of regular State employment. No State officer or employee shall
contract on his or her own behalf as an independent Grantee with any State
agency to provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left
State employment, no former State officer or employee may enter into a contract
in which he or she engaged in any of the negotiations, transactions, planning,
arrangements, or any part of the decision-making process relevant to the
contract while employed in any capacity by any State agency. For the twelve-
month period from the date he or she left State employment, no former State
officer or employee may enter into a contract with any State agency if he or she
was employed by that State agency in a policy-making position in the same
general subject area as the proposed contract within the twelve-month period
prior to his or her leaving State service.
c) Employees of the Grantee: Employees of the Grantee shall comply with all
applicable provisions of law pertaining to conflicts of interest, including but not
limited to any applicable conflict of interest provisions of the Political Reform
Act of 1974 (Gov. Code, § 81000 et seq.).
d) Representatives of a County: A representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or making
funding recommendations for applications pursuant to this chapter shall have no
financial interest in any contract, program, or project voted on by the board,
committee, or body on the basis of the receipt of compensation for holding public
office or public employment as a representative of the county.
10) Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies,
under penalty of perjury under the laws of State of California, that it and its
subrecipients will comply with the requirements of the Drug-Free Workplace Act of
1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by
taking the following actions:
Publish a statement notifying employees and subrecipients that unlawful
manufacture distribution, dispensation, possession, or use of a controlled substance
is prohibited and specifying actions to be taken against employees, Grantees, or
subrecipients for violations, as required by Government Code section 8355,
subdivision (a)(1).
D-19 I ti
Exhibit D Fresno County
22-HHAP-20015
18 of 28
a) Establish a Drug-Free Awareness Program, as required by Government Code
section 8355, subdivision (a)(2) to inform employees, Grantees, or
subrecipients about all of the following:
i) The dangers of drug abuse in the workplace;
ii) Grantee's policy of maintaining a drug-free workplace;
iii) Any available counseling, rehabilitation, and employee assistance program;
and
iv) Penalties that may be imposed upon employees, Grantees, and
subrecipients for drug abuse violations.
b) Provide, as required by Government Code section 8355, subdivision (a)(3), that
every employee and/or subrecipient that works under this Agreement:
i) Will receive a copy of Grantee's drug-free policy statement, and
ii) Will agree to abide by terms of Grantee's condition of employment or
subcontract.
11) Child Support Compliance Act
For any Contract Agreement in excess of$100,000, the Grantee acknowledges in
accordance with Public Contract Code 7110, that:
a) The Grantee recognizes the importance of child and family support obligations
and shall fully comply with all applicable state and federal laws relating to child
and family support enforcement, including, but not limited to, disclosure of
information and compliance with earnings assignment orders, as provided in
Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family
Code; and
b) The Grantee, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
12) Special Conditions—Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including
the Special Conditions set forth in Exhibit D. These conditions shall be met to the
satisfaction of Cal ICH prior to disbursement of funds. The Grantee shall ensure that
all Subgrantees are made aware of and agree to comply with all the conditions of
this Agreement and the applicable State requirements governing the use of HHAP-3
D-20
Exhibit D Fresno County
22-H HAP-20015
19 of 28
funds. Failure to comply with these conditions may result in termination of this
Agreement.
a) The Agreement between the Grantee and any Subgrantee shall require
the Grantee and its Subgrantees, if any, to:
i) Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
ii) Maintain at least the minimum State-required worker's compensation for
those employees who will perform the work or any part of it.
iii) Maintain, as required by law, unemployment insurance, disability insurance,
and liability insurance in an amount that is reasonable to compensate any
person, firm or corporation who may be injured or damaged by the Grantee or
any Subgrantee in performing the Work or any part of it.
iv) Agree to include all the terms of this Agreement in each subcontract.
13) Compliance with State and Federal Laws, Rules, Guidelines and Regulations
The Grantee agrees to comply with all state and federal laws, rules and regulations
that pertain to construction, health and safety, labor, fair employment practices,
environmental protection, equal opportunity, fair housing, and all other matters
applicable and/or related to the HHAP-3 program, the Grantee, its subrecipients, and
all eligible activities.
Grantee shall also be responsible for obtaining any and all permits, licenses, and
approvals required for performing any activities under this Agreement, including
those necessary to perform design, construction, or operation and maintenance of
the activities. Grantee shall be responsible for observing and complying with any
applicable federal, state, and local laws, rules or regulations affecting any such work,
specifically those including, but not limited to, environmental protection,
procurement, and safety laws, rules, regulations, and ordinances. Grantee shall
provide copies of permits and approvals to Cal ICH upon request.
14) Inspections
a) Grantee shall inspect any work performed hereunder to ensure that the work is
being and has been performed in accordance with the applicable federal, state
and/or local requirements, and this Agreement.
b) Cal ICH reserves the right to inspect any work performed hereunder to ensure
that the work is being and has been performed in accordance with the
applicable federal, state and/or local requirements, and this Agreement.
D-21 I 'ti
Exhibit D Fresno County
22-H HAP-20015
20 of 28
c) Grantee agrees to require that all work that is determined based on such
inspections not to conform to the applicable requirements be corrected and to
withhold payments to the subrecipient until it is corrected.
15) Litigation
a) If any provision of this Agreement, or an underlying obligation, is held invalid by a
court of competent jurisdiction, such invalidity, at the sole discretion of Cal
ICH, shall not affect any other provisions of this Agreement and the remainder of
this Agreement shall remain in full force and effect. Therefore, the provisions of
this Agreement are and shall be deemed severable.
b) The Grantee shall notify Cal ICH immediately of any claim or action undertaken
by or against it, which affects or may affect this Agreement or Cal ICH, and shall
take such action with respect to the claim or action as is consistent with the terms
of this Agreement and the interests of Cal ICH.
D-22 I '
Exhibit D Fresno County
22-HHAP-20015
21 of 28
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Remainder Disbursement Standard Agreement
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1) All proceeds from any interest-bearing account established by the Grantee for the
deposit of HHAP-3 funds, along with any interest-bearing accounts opened
by subrecipients to the Grantee for the deposit of HHAP-3 funds, must be used for
HHAP-3-eligible activities and reported on as required by Cal ICH.
2) Per Health and Safety Code Section 50220.7 (g), any housing-related activities
funded with HHAP-3 funds, including but not limited to emergency shelter (per HSC
§ 50220.7(e)(8)(F)), rapid-rehousing, rental assistance, transitional housing and
permanent supportive housing, must be in compliance or otherwise aligned with
the core components of Housing First, as described in Welfare and
Institutions Code section 8255, subdivision (b). Individuals and families assisted with
these funds must not be required to receive treatment or perform any other
prerequisite activities as a condition for receiving shelter, housing, or other services
for which these funds are used. In addition, HHAP-3 funding shall be used to adopt a
Housing First approach within the entire local homelessness response system,
including outreach and emergency shelter, short-term interventions like rapid re-
housing, and longer-term interventions like supportive housing.
3) Grantee shall utilize its local Homeless Management Information System (HMIS) to
track HHAP-3-funded projects, services, and clients served. Grantee will ensure that
HMIS data are collected in accordance with applicable laws and in such a way as to
identify individual projects, services, and clients that are supported by HHAP-3
funding (e.g., by creating appropriate HHAP-3-specific funding sources and project
codes in HMIS).
4) Grantee shall participate in and provide data elements, including, but not limited to,
health information, in a manner consistent with federal law, to the statewide
Homeless Management Information System (known as the Homeless Data
Integration System or "HDIS"), in accordance with their existing Data Use
Agreement entered into with the Council, if any, and as required by Health and
Safety Code section 50220.6. Any health information provided to, or maintained
within, the statewide Homeless Management Information System shall not be
subject to public inspection or disclosure under the California Public Records Act
(Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the
Government Code). For purposes of this paragraph, "health information" means
"protected health information," as defined in Part 160.103 of Title 45 of the Code of
Federal Regulations, and "medical information," as defined in subdivision 0) of
Section 56.05 of the Civil Code. The Council may, as required by operational
necessity, amend or modify required data elements, disclosure formats, or
disclosure frequency. Additionally, the Council, at its discretion, may provide
D-23 I
Exhibit D Fresno County
22-H HAP-20015
22 of 28
Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in
support of the Purpose of this Agreement and the existing Data Use Agreement.
5) Grantee agrees to accept technical assistance as directed by Cal ICH or by a
contracted technical assistance provider acting on behalf of Cal ICH and report to
Cal ICH on programmatic changes the grantee will make as a result of the technical
assistance and in support of their grant goals.
6) Grantee agrees to demonstrate a commitment to racial equity and, per Section
50222 (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial
disproportionality in homeless populations and, in partnership with Cal ICH, establish
clear metrics and performance monitoring for achieving equity in provision of
services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific
Islanders and other People of Color who are disproportionately impacted by
homelessness and COVID-19.
7) Grantee should establish a mechanism for people with lived experience of
homelessness to have meaningful and purposeful opportunities to inform and shape
all levels of planning and implementation, including through opportunities to hire
people with lived experience.
D-24
Exhibit D Fresno County
22-HHAP-20015
23 of 28
Remainder Disbursement Standard Agreement
EXHIBIT E
STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS
This exhibit is incorporated by reference and made part of this agreement. The General
Terms and Conditions (GTC 04/2017) can be viewed at the following link:
httr)s://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017-
FINALaPri12017.pdf?la=en&hash=3A64979F777D5B9D35309433EE81969FD69052D2
In the interpretation of this Agreement, any inconsistencies between the State of
California General Terms and Conditions (GTC - 04/2017) and the terms of this
Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and
its exhibits/attachments.
D-25 ,
Exhibit D Fresno County
22-HHAP-20015
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-324 of 28
Standard Agreement
EXHIBIT F
STANDARD AGREEMENT TO APPLY
D-26
Exhibit D Fresno County
LI %FR0015
Business,Consumer Services and Housing Agency HOMELESS COORDINAT Of 28
Gavin Newsom,Governor I Lourdes M.Castro Ramirez,Secretary AND FINANCING COUNCIL
L .. ..�.... __.,. _...__.�......_......,�..._,�... .._.__._._.w_.._.___..__.�_ Agreement No. 21-409
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement to Apply
HHAP-3 funding is provided pursuant to Health &Safety Code 50220.7(a) and requires all eligible
applicants to submit this Standard Agreement to Apply no later than 5:00pm on October 15,2021.In this
agreement,applicants must indicate whether they Intend to apply for HHAP-3 funding jointly with an
overlapping jurisdiction or apply as an individual entity. For any eligible applicant who does not submit
an agreement by the deadline, HCFC may choose to re-allocate the applicant's allocation to an
overlapping jurisdiction'.
Eligible applicants applying jointly with an overlapping jurisdiction will designate one of the jointly
applying jurisdictions as the Administrative Entity which will enter into contract with the HCFC to
administer the combined allocations of the joint applicants.Applicants may only apply jointly with a
Continuum of Care (CoC),large city,or county that serves an overlapping region.The Administrative
Entity is required to submit a binding resolution or agreement that designates a single Administrative
Entity for the combined allocations and an explanation of how the jointly applying applicants will
administer the funds allocated to them pursuant to this section.This binding resolution or agreement
must be signed by the authorized representatives of all applicants and must be submitted with the
signed HHAP-3 Initial Disbursement Contract for Funding,separate from the Standard Agreement to
Apply.
By submitting this form,you agree to participate in the HHAP-3 application process as Indicated below
and comply with all requirements as set forth In Health and Safety Code 50220.7.
APPLICATION SUBMISSION INFORMATION
ALL APPLICANTS:
Eligible Applicant Jurisdiction
❑Large City: ❑✓ County: County of Fresno
❑ Continuum of Care: CoC Number:
Administrative Entity: County of Fresno
Contact Person: Laura Moreno
Title: Program Manager
Contact Phone Number, 559-600-2335
Contact Email Address: Ihaga@fresnocountyca.g�
Individual or Joint Application Designation:
❑ will submit an Individual application for HHAP-3
funding
f-,/-1 County of Fresno will submit a joint application for HHAP-3 funding
with the following overlapping jurisdiction(s):
1 For the purposes of the HHAP program, overlapping jurisdictions are eligible applicants that are located within the
same geographic area as the local CoC.
HHAP-3 Agreement to Apply 1
Published 9/15/2021
D_27 I 'tia
Exhibit D Fresno County
22-H HAP-20015
Jurisdiction Name Applicant Type (County, CoC,
Fresno Madera Continuum of Care CoC
JOINT APPLICANTS ONLY:
Fund Disbursement/Contract Execution
The jointly applying jurisdictions designate the following jurisdiction as the Administrative Entity of the
total combined allocations and acknowledge that the Administrative Entity will enter into legal
agreement with HCFC and receive any disbursements for which the jointly applying jurisdictions may be
deemed eligible.
Administrative Entity:
[_-]CoC ❑Large City ❑� County
Name of Applicant: County of Fresno
Joint Applicants agree to the following:
l. Joint Applicants must designate a single Administrative Entity to receive the entire combined HHAP-
3 allocations.
2. The Administrative Entity must be a CoC, large city (if applicable), or county that serves the same
region.
3. The Administrative Entity receiving allocations on behalf of joint applicants shall use the funds in the
jurisdictions) entitled to the funds or to provide regional housing or services that serve the
population living in each of the jurisdiction(s) entitled to the funds.
4. The Administrative Entity is responsible for complying with all program expenditure requirements and
deadlines for the total combined allocations it is administering.
5. The Administrative Entity must enter into a binding resolution or agreement with joint applicants to
designate the Administrative Entity for the combined allocations which includes an explanation of
how the jointly applying applicants will administer the funds allocated to them.This binding
resolution or agreement must be signed by authorized representatives and will be included with the
contract for funds.
6. The HHAP-3 joint application will clearly identify the intended use of all the funds from each jointly
applying jurisdiction.
7. The HHAP-3 joint application will clearly describe in detail the collaboration between the jointly
applying jurisdictions and an explanation of how the jointly applying jurisdictions will partner to meet
their program goals.
8. The performance goals set in the HHAP-3 joint application will be used to determine the joint
applicants' eligibility for future bonus funding.
HHAP-3 Agreement to Apply
Published 9/15/2021
D-28
Exhibit D Fresno County
22-H HAP-20015
27 of 28
HHAP-3 APPLICATION REQUIREMENTS
Application Requirements-ALL APPLICANTS:
By initialing below, the eligible applicant(s) acknowledges their intent to participate in the HHAP-3
application process as follows:
the eligible applicant(s) will receive an Initial disbursement equaling no more than 20% (or 25%
for j ' ly applying applicants) of their total allocation if this Agreement to Participate is submitted by
5:00pm on October 15, 2021 per HSC 50220.7(a)(4)(A)(ii).
_� Initial funds may be used to complete the local homeless action plan, as required by HSC
50220. (b)(3)(A), including paying for any technical assistance or contracted entities to support the
completion of the homelessness action plan.
,As stated in HSC § 50220.7(a)(5),priority for initial funds, above the costs of completing the
home essness action plan, shall be for systems improvement, including, but not limited to, all of the
following:
(A) Capacity building and workforce development for service providers within the
jurisdiction,including removing barriers to contracting with culturally specific service
providers and building capacity of providers to administer culturally specific services.
(B) Funding existing evidence-based programs serving people experiencing
homelessness.
(C) Investing in data systems to meet reporting requirements or strengthen the recipient's
Homeless Management Information System.
(D) Improving homeless point-in-time counts.
(E) Improving coordinated entry systems to eliminate racial bias or to create a youth-
specific coordinated entry system.
To receive the remaining balance of its round 3 program allocation, an applicant shall submit
an a plication to the council by June 30, 2022, that includes a local homelessness action plan and
specific outcome goals in accordance with the requirements laid out in HSC § 50220.7(b).
The applicant shall engage with the council on its local plan and outcome goals before
subm ing a complete application,per HSC§ 50220.7(b)(1).
For city, county, and continuum of care applicants, local homelessness action plans pursuant
to S 50220.7(b)(3)(A) and outcome goals pursuant to HSC§ 50220.7(b)(3)(C) shall be agendized at
a regular meeting of the governing body,including receiving public comment, before being submitted
to the council, per HSC § 50220.7(b)(2).
A complete application shall conform to the requirements laid out in HSC § 50220.7(b)(3).
FORM CONTINUES ON PAGE 4
HHAP-3 Agreement to Apply 3
Published 9/15/2021
D-29
Exhibit D
Fresno County
22-HHAP-20015
28 of 28
HHAP-3 GRANTEE AWARD DISBURSEMENT INFORMATION
ALL APPLICANTS:
Instructions: Please fill out the information below,which is needed to process your HHAP Round
3 (HHAP-3) initial award disbursement:
Administrative Entity/Contracting Agency Name
County of Fresno
Administrative Entity/Contracting Agency Business Address
P.O. Box 1912, Fresno, CA 93718
Contract Manager Name
Laura Moreno
Contract Manager Email Address
Ihaga@fresnocountyca.gov
Contract Manager Phone Number
559-600-2335
Award Check Mailing Address (Include "Attention to:" If applicable)
County of Fresno
P.O. Box 24055, Fresno, CA 93779
For grantees who have previously contracted with BCSH, in order to reduce the amount of
paperwork needed to process your HHAP-3 award, HCFC is offering the opportunity to use the
Tax ID Form (Government Taxpayer ID Form for governmental entities or STD 204 Form for non-
governmental entities) and/or Authorized Signatory Form currently on file with HCFC for
HHAP-3 award disbursements. You may revoke these authorizations by submitting an
updated Tax ID Form or Authorized Signatory Form to hhap@bcsh.ca.gov.
Select one:
❑The information on the Tax ID Form used for the HHAP-2 award disbursement is accurate,
and I am authorizing HCFC to use the previously submitted form for the HHAP-3 initial
award disbursement
❑I have included a new Tax ID Form for the initial HHAP-3 award disbursement
Select one:
El The information on the most recent Authorized Signatory Form on file with HCFC is
accurate, and I am authorizing HCFC to use the form on file for HHAP-3
❑I have included a new authorized signatory form for HHAP-3
CERTIFICATION
I certify that the signature below Is authorized to sign for all applicable documents for the HHAP-3 grant
on behalf of the Eligible Applicant Jurisdiction listed above.
ATTEST:
BERNICE E.SEIDEL
Steve Brandau, Ch irman, County of Fresno Board of Supervisors Clerk of the Board of Supervisors
Name and Title t orized Representative County iK Fresqo,ste of c I�fomla
' By Deputy i
5` dfla
Signatm of Authorized Representative Date
HHAP-3 Agreement to Apply 4
Published 9/15/2021
D-30 I ti I
Exhibit D
FOR ACCOUNTING USE ONLY:
SRF Org: 1132 Homeless Services
Fund:0065
Subclass: 17237
Account: 3575-State Other
D-31
Exhibit E
SCOPE OF SERVICES
ORGANIZATION: Fresno Economic Opportunities Commission
SERVICES: Youth Emergency Shelter and Bridge Housing
ADDRESS: 1920 Mariposa Street, Suite 330
SERVICES ADDRESS: 1046 T Street, Fresno, CA 93721
TELEPHONE: (559) 263-1344
CONTACT: Misty Gattie-Blanco, Sanctuary Director
CONTRACT PERIOD: JULY 1, 2024 - JUNE 30, 2025 $304,536 (Base)
JULY 1, 2025 - JUNE 30, 2026 $316,301 (Base)
JULY 1, 2026 - JUNE 30, 2027 $332,114 (Optional)
JULY 1, 2027 - JUNE 30, 2028 $352,570 (Optional)
JULY 1, 2028 - JUNE 30, 2029 $366,156 (Optional)
I. SERVICE DESCRIPTION
Fresno Economic Opportunities Commission (Fresno EOC) shall provide Youth Emergency
Shelter and Bridge Housing services, including six (6) mixed units (four 2-bedroom units and
two 1-bedroom units). Youth emergency shelter and bridge housing is a combination
emergency shelter and transitional housing that provides short-term housing to unsheltered
youth who may or may not have a housing plan in place. The goal of the program is to ensure
1)those without a housing plan in place will receive assistance with obtaining their documents
and are matched to a housing intervention through the Coordinated Entry System (CES); 2)
those preparing to enter into permanent housing are housed and easily located, receiving the
necessary services to access permanent housing in a timely manner; and 3) serve as an
access site for youth to receive assessment and referral for services even when no beds are
available. Services will be housing-focused and highly integrated with both the permanent
housing provider and participant's Navigator.
II. TARGET POPULATION
The target population for these services are homeless youth between the ages 18 and 24
years old and their dependents, who are unsheltered, or who have been directed to Youth
Emergency Shelter and Bridge Housing from the CES. Services shall be available to those
within the geographical boundaries of the Fresno Madera Continuum of Care (FMCoC) in
California, which includes the counties of Fresno and Madera.
III. YOUTH EMERGENCY SHELTER AND BRIDGE SERVICES
To achieve the goal of preventing homelessness and to adequately address program
requirements, Fresno EOC will provide the following services:
A. Youth Bridge Housing: Operate 12 bridge housing beds in six (6) units for youth
households that have been assessed for permanent housing utilizing the FMCoC CES.
Referrals for Youth Emergency Shelter and Bridge Housing beds shall come from the
FMCoC CES. However, in the event the Fresno EOC Sanctuary Transitional Shelter is full,
and an unsheltered youth is not appropriate for the adult triage center, Fresno EOC will
prioritize the client based upon the need for emergency shelter services. Basic services
will include meals, showers, transportation, storage, pet care, communication, laundry
E-1
Exhibit E
facilities, clothing, toiletries, and hygiene items. The maximum length of stay is four (4)
months, subject to exceptions for documented situations. Bed utilization procedures shall
support the needs of the youth in the community.
B. Service Navigation: Provide navigation services to youth located in Fresno who are in
need of homeless service navigation. Fresno EOC will work closely with CES
management to increase youth referrals and offer transportation and other support
services in rural areas.
C. Eligibility Screening:Assess youth homelessness by evaluating their support network and
determine any other program involvement. Youth will be eligible for Sanctuary Transitional
Shelter if they meet the homelessness criteria; otherwise, staff will divert youth back home
and offer supportive services to help youth maintain family stability.
D. Case Management: Provide services and activities necessary to help participants prepare
for housing match, permanent housing placement, and to achieve long-term housing
stability. Case Managers will meet with youth a minimum of bi-monthly to address youth's
goal of permanent housing at exit and to discuss any barriers that have been identified
and how to address them in order to obtain housing goals. Services include, but are not
limited to the following:
1. Assistance with obtaining documentation for housing and match referral.
2. Development of a housing plan based on each youth's unique circumstances.
3. Coordination of services with permanent housing providers to ensure necessary
appointments are made and that the participants attend.
4. Provision of supports necessary to foster self-sufficiency.
5. Linkage to community resources to increase benefits or employment income and to
address barriers such as substance abuse, mental health, childcare, and legal issues.
E. Diversion Pre-Screeninq: Assess guests who present for homeless services at the Youth
Emergency Shelter and Bridge Housing facility for potential Diversion services, and if
deemed appropriate, refer immediately to Diversion staff within the FMCoC.
F. Health and Safety Education: Provide at least one (1) health and safety education class
bi-weekly to youth utilizing trained Fresno EOC staff and community partners. Classes
provided include but are not limited to: sexual and substance abuse education,
independent living skills, mental health first aid, and anger management.
IV. SUBRECIPIENT RESPONSIBILITIES
Fresno EOC shall:
A. Be a member in good standing of the FMCoC or joining the FMCoC within 30 days of
award announcement: paying annual dues, regularly attending meetings, and contributing
to the work of the FMCoC. See FMCoC Bylaws/Governance Charter, Article III for General
Membership Information at fresnomaderahomeless.org/about-us.
B. All services provided must comply or otherwise be aligned with the core components of
Housing First, pursuant to California Welfare and Institutions Code section 8255,
subdivision (b).
C. Allow for 24-hour participant access and not exclude people because of intoxication,
mental illness, or curfew.
D. Adhere to a "Good Neighbor" policy, whereby Fresno EOC will secure and maintain the
perimeter of the Youth Emergency Shelter and Bridge Housing facility, keeping clear of
any nuisances and code violations.
E. Comply with all shelter and housing habitability standards as identified in 24 CFR 576.403.
E-2
Exhibit E
F. Staff the Youth Emergency Shelter and Bridge Housing facility 24 hours a day, 7 days a
week.
G. Maintain a minimum Case Manager to households ratio of 1:12.
H. Serve as a Coordinated Entry access point, providing information and linkage to
appropriate homeless services through a warm hand-off to the FMCoC CES.
I. In the event the number of referrals exceeds the number of available beds, prioritize
referrals by length of homelessness, acuity of needs, and other factors, as reflected on
the FMCoC By-Name list.
J. Distribute a weekly Youth Emergency Shelter and Bridge Housing bed availability report
to the FMCoC and the CES. Fresno EOC will engage in daily, ongoing collaboration and
communication with the FMCoC and the CES to ensure that they are aware of available
beds.
K. Enter participant information into the Homeless Management Information System (HMIS)
within 3 days in compliance with HHAP and HUD data collection, management, and
reporting standards.
L. Provide post-exit supportive services (excluding housing) to prior Youth Emergency
Shelter and Bridge Housing participants for approximately 3-6 months, so long as
participant is not receiving supportive services from some other FMCoC provider.
M. Collect data on the housing status of past participants at 30 and 60 days after exit.
N. Provide annual Civil Rights training to staff in the beginning of every calendar year and
provide relevant proof to the County of Fresno by April 1.
O. Meet with County staff monthly, or as often as needed, for service coordination,
problem/issue resolution, information sharing, training, review, and monitoring of services.
P. Maintain Satisfactory Performance— Per Section 1.2 of the Agreement, optional
renewals are dependent upon Subrecipient's satisfactory performance and will include
the following:
1. Satisfactory performance outcomes
a. CalAIM utilization - which shall be defined as follows:
b. Becoming a CalAIM provider of Enhanced Care Management and Community
Supports;
c. Having a specific plan with a CalAIM provider (approved by the County) to
leverage available resources; or
d. Making satisfactory progress (as approved by the County) toward becoming a
CalAIM provider or partnering with an existing CalAIM provider to leverage
available resources.
V. DSS RESPONSIBILITIES
To serve as an effective partner and monitor of services, the Fresno County Department of
Social Services (DSS) will:
A. Meet with Fresno EOC monthly, or as often as needed according to their contract
monitoring plan, for service coordination, problem/issue resolution, information sharing,
training, and review and monitoring of services.
B. In addition to monitoring progress and outcomes through regular meetings and monthly
activity reports, annual site visits will be conducted for inspection of client files, and
observation of daily on-site activities.
VI. PERFORMANCE EXPECTATIONS AND OUTCOMES
Fresno EOC shall provide complete and accurate monthly activity reports to the County of
Fresno in a report format approved by the County within 30 days of the preceding month, and
achieve the following expectations and outcomes:
E-3
Exhibit E
Performance Expectations:
A. Provide 12 youth bridge beds, maintaining a minimum daily occupancy rate of 90%.
B. Serve a minimum of 36 individuals (approximately 30 households) per year.
C. Serve 60 unduplicated individuals (approximately 30 unduplicated households) who are
not in shelter with access site services per year.
Performance Outcomes:
A. Ensure that 75% of participants (approximately 27 individuals and 23 households)will exit
to permanent housing.
B. Ensure that 80% of participants (approximately 28 individuals and 24 households) will be
connected to a safe exit from the program.A safe exit from this program is defined as one
of the following destinations: rental with or without subsidy, permanent shared-living
arrangement with family or friends, drug treatment facility, or psychiatric treatment facility.
C. Youth households will safely exit the program within 120 days of program entry.
D. A minimum of 90% of those who exit to permanent housing (approximately 24 individuals
and 21 households) will remain stably housed at six month of exit.
E-4
Exhibit F
COMPENSATION
The Subrecipient will be compensated for performance of its services under this Agreement as
provided in this Exhibit F. The Subrecipient is not entitled to any compensation except as expressly
provided in this Exhibit F.
BUDGET SUMMARY
ORGANIZATION: Fresno Economic Opportunities Commission
SERVICES: Youth Emergency Shelter and Bridge Housing
COMPLETE TERM: July 1, 2024 to June 30, 2029
CONTRACT AMOUNT: $1,671,677 (If optional extensions are enacted)
Budget Categories Amount
Personnel
Salaries
0.05 FTE Program Director
0.15 FTE Program Manager
0.90 FTE Case Manager
2.35 FTE Site Monitor (3 @ 0.45 FTE & 1 @ 1 FTE)
Payroll taxes
Benefits
Subtotal $ 1,145,198
Operational
Client Meals
Client Personal Supplies
Shelter Furniture
Insurance
Communication
Office Expenses
Equipment
Travel Costs
Program Supplies
Fiscal &Audits
Training
Subtotal $ 203,434
Facility Costs
Utilities
Maintenance
Security
Minor Facility Improvements
Subtotal $ 171,074
Indirect Costs
Indirect Costs (not to exceed 10% of direct costs claimed)
Subtotal $ 151,971
Total $ 1,671,677
F-1
Exhibit F
BUDGET SUMMARY
ORGANIZATION: Fresno Economic Opportunities Commission
SERVICES: Youth Emergency Shelter and Bridge Housing
CONTRACT PERIOD: July 1, 2024 to June 30, 2025
CONTRACT AMOUNT: $304,536 (Base)
Budget Categories Amount
Personnel
Salaries
0.05 FTE Program Director
0.15 FTE Program Manager
0.90 FTE Case Manager
2.35 FTE Site Monitor (3 @ 0.45 FTE & 1 @ 1 FTE)
Payroll taxes
Benefits
Subtotal $ 207,251
Operational
Client Meals
Client Personal Supplies
Shelter Furniture
Insurance
Communication
Office Expenses
Equipment
Travel Costs
Program Supplies
Fiscal &Audits
Training
Subtotal $ 38,640
Facility Costs
Utilities
Maintenance
Security
Minor Facility Improvements
Subtotal $ 30,960
Indirect Costs
Indirect Costs (not to exceed 10% of direct costs claimed)
Subtotal $ 27,685
Total $ 304,536
F-2
Exhibit F
BUDGET SUMMARY
ORGANIZATION: Fresno Economic Opportunities Commission
SERVICES: Youth Emergency Shelter and Bridge Housing
CONTRACT PERIOD: July 1, 2025 to June 30, 2026
CONTRACT AMOUNT: $316,301 (Base)
Budget Categories Amount
Personnel
Salaries
0.05 FTE Program Director
0.15 FTE Program Manager
0.90 FTE Case Manager
2.35 FTE Site Monitor (3 @ 0.45 FTE & 1 @ 1 FTE)
Payroll taxes
Benefits
Subtotal $ 217,616
Operational
Client Meals
Client Personal Supplies
Shelter Furniture
Insurance
Communication
Office Expenses
Equipment
Travel Costs
Program Supplies
Fiscal &Audits
Training
Subtotal $ 37,422
Facility Costs
Utilities
Maintenance
Security
Minor Facility Improvements
Subtotal $ 32,508
Indirect Costs
Indirect Costs (not to exceed 10% of direct costs claimed)
Subtotal $ 28,755
Total $ 316,301
F-3
Exhibit F
BUDGET SUMMARY
ORGANIZATION: Fresno Economic Opportunities Commission
SERVICES: Youth Emergency Shelter and Bridge Housing
CONTRACT PERIOD: July 1, 2026 to June 30, 2027
CONTRACT AMOUNT: $332,114 (Optional)
Budget Categories Amount
Personnel
Salaries
0.05 FTE Program Director
0.15 FTE Program Manager
0.90 FTE Case Manager
2.35 FTE Site Monitor (3 @ 0.45 FTE & 1 @ 1 FTE)
Payroll taxes
Benefits
Subtotal $ 228,495
Operational
Client Meals
Client Personal Supplies
Shelter Furniture
Insurance
Communication
Office Expenses
Equipment
Travel Costs
Program Supplies
Fiscal &Audits
Training
Subtotal $ 39,294
Facility Costs
Utilities
Maintenance
Security
Minor Facility Improvements
Subtotal $ 34,133
Indirect Costs
Indirect Costs (not to exceed 10% of direct costs claimed)
Subtotal $ 30,192
Tota 1 $ 332,114
F-4
Exhibit F
BUDGET SUMMARY
ORGANIZATION: Fresno Economic Opportunities Commission
SERVICES: Youth Emergency Shelter and Bridge Housing
CONTRACT PERIOD: July 1, 2027 to June 30, 2028
CONTRACT AMOUNT: $352,570 (Optional)
Budget Categories Amount
Personnel
Salaries
0.05 FTE Program Director
0.15 FTE Program Manager
0.90 FTE Case Manager
2.35 FTE Site Monitor (3 @ 0.45 FTE & 1 @ 1 FTE)
Payroll taxes
Benefits
Subtotal $ 239,920
Operational
Client Meals
Client Personal Supplies
Shelter Furniture
Insurance
Communication
Office Expenses
Equipment
Travel Costs
Program Supplies
Fiscal &Audits
Training
Subtotal $ 44,758
Facility Costs
Utilities
Maintenance
Security
Minor Facility Improvements
Subtotal $ 35,840
Indirect Costs
Indirect Costs (not to exceed 10% of direct costs claimed)
Subtotal $ 32,052
Total $ 352,570
F-5
Exhibit F
BUDGET SUMMARY
ORGANIZATION: Fresno Economic Opportunities Commission
SERVICES: Youth Emergency Shelter and Bridge Housing
CONTRACT PERIOD: July 1, 2028 to June 30, 2029
CONTRACT AMOUNT: $366,156 (Optional)
Budget Categories Amount
Personnel
Salaries
0.05 FTE Program Director
0.15 FTE Program Manager
0.90 FTE Case Manager
2.35 FTE Site Monitor (3 @ 0.45 FTE & 1 @ 1 FTE)
Payroll taxes
Benefits
Subtotal $ 251,916
Operational
Client Meals
Client Personal Supplies
Shelter Furniture
Insurance
Communication
Office Expenses
Equipment
Travel Costs
Program Supplies
Fiscal &Audits
Training
Subtotal $ 43,320
Facility Costs
Utilities
Maintenance
Security
Minor Facility Improvements
Subtotal $ 37,633
Indirect Costs
Indirect Costs (not to exceed 10% of direct costs claimed)
Subtotal $ 33,287
Total $ 366,156
F-6
Exhibit G
Insurance Requirements
1. Required Policies
Without limiting the County's right to obtain indemnification from the Subrecipient or any
third parties, Subrecipient, at its sole expense, shall maintain in full force and effect the
following insurance policies throughout the term of this Agreement.
(A) Commercial General Liability. Commercial general liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
Coverage must include products, completed operations, property damage, bodily injury,
personal injury, and advertising injury. The Subrecipient shall obtain an endorsement to
this policy naming the County of Fresno, its officers, agents, employees, and volunteers,
individually and collectively, as additional insureds, but only insofar as the operations
under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County
is excess only and not contributing with insurance provided under the Subrecipient's
policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages.
Coverage must include any auto used in connection with this Agreement.
(C) Workers Compensation. Workers compensation insurance as required by the laws of
the State of California with statutory limits.
(D) Employer's Liability. Employer's liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for disease.
2. Additional Requirements
(A) Verification of Coverage. Within 30 days after the Subrecipient signs this Agreement,
and at any time during the term of this Agreement as requested by the County's Risk
Manager or the County Administrative Office, the Subrecipient shall deliver, or cause its
broker or producer to deliver, to the DSSContractinsurance(c�-fresnocountyca.gov,
Attention: Ruby Herr
(i) Each insurance certificate must state that: (1) the insurance coverage has been
obtained and is in full force; (2) the County, its officers, agents, employees, and
volunteers are not responsible for any premiums on the policy; and (3) the
Subrecipient has waived its right to recover from the County, its officers, agents,
employees, and volunteers any amounts paid under any insurance policy
required by this Agreement and that waiver does not invalidate the insurance
policy.
(ii) The commercial general liability insurance certificate must also state, and include
an endorsement, that the County of Fresno, its officers, agents, employees, and
volunteers, individually and collectively, are additional insureds insofar as the
operations under this Agreement are concerned. The commercial general liability
insurance certificate must also state that the coverage shall apply as primary
G-1
Exhibit G
insurance and any other insurance, or self-insurance, maintained by the County
shall be excess only and not contributing with insurance provided under the
Subrecipient's policy.
(iii) The automobile liability insurance certificate must state that the policy covers any
auto used in connection with this Agreement.
(B) Acceptability of Insurers. All insurance policies required under this Agreement must be
issued by admitted insurers licensed to do business in the State of California and
possessing at all times during the term of this Agreement an A.M. Best, Inc. rating of no
less than A: VII.
(C) Notice of Cancellation or Change. For each insurance policy required under this
Agreement, the Subrecipient shall provide to the County, or ensure that the policy
requires the insurer to provide to the County, written notice of any cancellation or change
in the policy as required in this paragraph. For cancellation of the policy for nonpayment
of premium, the Subrecipient shall, or shall cause the insurer to, provide written notice to
the County not less than 10 days in advance of cancellation. For cancellation of the policy
for any other reason, and for any other change to the policy, the Subrecipient shall, or
shall cause the insurer to, provide written notice to the County not less than 30 days in
advance of cancellation or change. The County in its sole discretion may determine that
the failure of the Subrecipient or its insurer to timely provide a written notice required by
this paragraph is a breach of this Agreement.
(D) County's Entitlement to Greater Coverage. If the Subrecipient has or obtains insurance
with broader coverage, higher limits, or both, than what is required under this Agreement,
then the County requires and is entitled to the broader coverage, higher limits, or both. To
that end, the Subrecipient shall deliver, or cause its broker or producer to deliver, to the
County's Risk Manager certificates of insurance and endorsements for all of the
coverages that have such broader coverage, higher limits, or both, as required under this
Agreement.
(E) Waiver of Subrogation. The Subrecipient waives any right to recover from the County,
its officers, agents, employees, and volunteers any amounts paid under the policy of
worker's compensation insurance required by this Agreement. The Subrecipient is solely
responsible to obtain any policy endorsement that may be necessary to accomplish that
waiver, but the Subrecipient's waiver of subrogation under this paragraph is effective
whether or not the Subrecipient obtains such an endorsement.
(F) County's Remedy for Subrecipient's Failure to Maintain. If the Subrecipient fails to
keep in effect at all times any insurance coverage required under this Agreement, the
County may, in addition to any other remedies it may have, suspend or terminate this
Agreement upon the occurrence of that failure, or purchase such insurance coverage,
and charge the cost of that coverage to the Subrecipient. The County may offset such
charges against any amounts owed by the County to the Subrecipient under this
Agreement.
(G) Subcontractors. The Subrecipient shall require and verify that all subcontractors used
by the Subrecipient to provide services under this Agreement maintain insurance meeting
all insurance requirements provided in this Agreement. This paragraph does not
G-2
Exhibit G
authorize the Subrecipient to provide services under this Agreement using
subcontractors.
G-3
Exhibit H
Self-Dealing Transaction Disclosure Form
In order to conduct business with the County of Fresno ("County"), members of a
Subrecipient's board of directors ("County Subrecipient"), must disclose any self-dealing
transactions that they are a party to while providing goods, performing services, or both for the
County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest."
The definition above will be used for purposes of completing this disclosure form.
Instructions
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
The form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
H-1
Exhibit H
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a
party to)
(4) Explain why this self-dealing transaction is consistent with the requirements of
Corporations Code § 5233 (a)
(5) Authorized Signature
Signature: Date:
H-2