HomeMy WebLinkAboutM-23-699 - Interdepartmental Agreement - Signed.pdf M-23-699
INTERDEPARTMENTAL AGREEMENT
This is an Interdepartmental Agreement ("Agreement") between the County of Fresno
Department of Social Services ("Department") and the Department of Human Resources —
Employment Services and Labor Relations Divisions ("HR"). This document identifies the
recruitment, classification and compensation, and labor relations services as provided by HR for
a minimum of 40 hours per week between July 1, 2023 and June 30, 2024.
HR AGREES TO:
1. Maintain the County Classification Plan.
2. Conduct compensation planning and job classification studies.
3. Other administrative and classification services as appropriate.
4. Develop and disseminate recruitment publicity.
5. Process all employment and promotional applications, including verifying candidate
qualifications.
6. Develop,schedule, administer,and score all examinations which measure candidates'
relative abilities to perform the Essential Functions of the vacant position, and develop
an annual plan for recruitment and testing.
7. Refer names and addresses of eligible applicants for employment consideration.
8. Communicate with management, labor representatives, and County employees to
obtain and provide information regarding labor relations issues.
9. Advise management regarding programs, policies and procedures.
10. Serve as management representative in meet and confer sessions with labor
representatives.
11.Advise management regarding the interpretation and application of the terms and
conditions of Memoranda of Understanding and other agreements, including related
Addenda and Side Letter agreements.
12.Advise management in responding to Unfair Labor Practice Charges.
13. Facilitate investigations related to complaints of potential discrimination, harassment,
and/or retaliation and administer the County's discrimination complaint process and
the County's employee grievance and dispute resolution process.
14.Other human resource services as necessary.
15. Provide an annual budget estimate for services performed timely to the County budget
preparation scheduled based on all known factors including previous year historical
charges, planned operational changes, and projects and determined by the
Department; and
16. Bill pass-through expenses and direct labor charges with detailed information on
services performed.
DEPARTMENT AGREES TO:
1. Adhere to the Personnel Rules, Salary Resolution, bargaining unit Memoranda of
Understanding, and HR processes.
2. Confer with HR regarding changes in terms and conditions of employment of County
employees.
3. Compensate HR for services billed per the approved hourly rate based on actual
worked performed;
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4. Maintain fiscal responsibility for the contracted amount throughout the term of this
agreement regardless of changes in department direction or unforeseen fiscal
impacts.
COMPENSATION
In consideration of the services provided pursuant to this Agreement, the Department shall pay
to HR the Auditor Controller/Treasurer-Tax Collector approved hourly rate based on actual staff
time incurred. Based on FY 2022-23 activity as shown in Table 1, HR estimates that services
performed under the one-year term of this Inter-Departmental Agreement for ORG 5610 will be
approximately Seven Hundred Ninety Thousand Dollars ($790,000.00). Estimated services
performed for ORG 5611 will be Four Thousand Nine Hundred Fifty Dollars($4,950.00). However,
actual charges will be based on actual work performed and can vary from the estimate based on
actual Department activity.
Table 1
FY2022-23 Activity
Total Billed
Function Or . 5610 Or . 5611
Employee/Labor Relations $ 327,706 1,195
Exam/Recruitment 153,763
Classification/Job Analysis 24,733
Pass-through Expenses 9,643 5
Employee Records Maintenance PAN/JCI 6,299
Grievances 5,552
Discrimination 3,253
Salary Resolution 3,159 17
General 3,118
Personnel Rules 237
TOTAL $ 537,731 $ 1,217
HR shall compile all documentation required to support direct billing, which includes 1.) the
mechanism of how costs are being allocated to the Department; 2.)the specific activities that are
performed for all direct labor charges; and 3.) all reimbursable costs (pass-through expenses). A
journal voucher, along with all supporting documentation, shall be provided to the Department
semi-quarterly for the prior period's expenditures. A journal voucher and supporting
documentation for pass-through expenses shall be submitted as expended. Upon receipt, and
verification of requested documentation, the Department shall provide approval to HR within 14
days to post the journal voucher.
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AMENDMENT AND TERMINATION
This Agreement may only be amended or added to in writing, which is dated and signed by all
parties.
Dated: L/ Dated:
Signed: Signed: pl,-
Sanja B ay, Director Hollis Magill, Director
Depart ent of Social Services Department of Human Resources
ACCOUNTING INFORMATION:
DSS: HR:
Org: 56107001, 5611 Org: 1010
Account: 7295 Account: 5990
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