HomeMy WebLinkAboutAgreement A-24-162 with RAB.pdf Agreement No. 24-162
1 AGREEMENT
2 THIS AGREEMENT is made and entered into this 9th day of April 2024, by and between
3 the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as
4 "COUNTY", and READING AND BEYOND, a California non-profit corporation, whose address is 4670 E.
5 Butler Avenue, Fresno, CA 93702, hereinafter referred to as "SUBRECIPIENT"
6 RECITALS:
7 COUNTY has a need for CalFresh Employment and Training (CFET) Services for recipients of
8 Non-Assistance CalFresh (NACF) benefits residing in Fresno County; and
9 The Agricultural Act of 2014 was amended in 2018 to give the Food and Nutrition Service (FNS)
10 the authority to reallocate unobligated, unexpended, 100 percent Employment and Training grant funds
11 to continue the provision of CFET services for the previously funded 2014 Supplemental Nutrition
12 Assistance Program Employment and Training (SNAP E&T) Pilots; and
13 The COUNTY has applied for the above-mentioned reallocated funds to resume the
14 aforementioned CFET services for NACF recipients in Fresno County and FNS granted reallocated
15 CFET funds to Fresno County, and
16 The SUBRECIPIENT as the provider of services under the 2014 SNAP E&T Pilot, possesses
17 the experience to provide the services to residents of Fresno County; and
18 COUNTY and SUBRECIPIENT have agreed to collaborate in the success of the CalFresh
19 Employment and Training Program; and
20 COUNTY is authorized to enter into an Agreement with SUBRECIPIENT for such services
21 pursuant to CalFresh Employment and Training and the rules and regulations of the California
22 Department of Social Services.
23 The parties therefore agree as follows:
24 1. SUBRECIPIENT'S OBLIGATIONS
25 SUBRECIPIENT shall perform all services as set forth in Exhibit A, Summary of
26 Services, attached hereto and incorporated herein by this reference. SUBRECIPIENT shall provide
27 specified services and activities pursuant to the staffing patterns and program expenses detailed in
28 Exhibit B, Budget Summary, attached hereto and incorporated herein by this reference.
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1 2. TERM
2 The term of this Agreement shall commence on March 1, 2024 through and including
3 September 30, 2024.
4 3. TERMINATION
5 A. Non-Allocation of Funds
6 The terms of this Agreement, and the services to be provided hereunder, are contingent
7 on the approval of funds by the appropriating government agency. Should sufficient funds not be
8 allocated, the services provided may be modified, or this Agreement terminated, at any time by giving
9 the SUBRECIPIENT thirty (30) days advance written notice.
10 B. Breach of Contract
11 The COUNTY may suspend or terminate this Agreement in whole or in part, where in the
12 determination of the COUNTY there is a breach:
13 1) Obtained or used funds illegally or improperly;
14 2) A failure to comply with any term of this Agreement;
15 3) A substantially incorrect or incomplete report submitted to the COUNTY; or
16 4) Improperly performed any of its obligations under this Agreement.
17 Upon determining that a breach (as defined above) has occurred, COUNTY may give
18 written notice of the breach to SUBRECIPIENT. The written notice may suspend performance under this
19 Agreement, and must provide at least 30 days for SUBRECIPIENT to cure the breach.
20 If SUBRECIPIENT fails to cure the breach to COUNTY's satisfaction within the time
21 stated in the written notice, COUNTY may terminate this Agreement immediately.
22 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of
23 any breach of this Agreement or any default which may then exist on the part of the SUBRECIPIENT.
24 Neither shall such payment impair or prejudice any remedy available to the COUNTY with respect to the
25 breach or default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment
26 to the COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which in the
27 judgment of the COUNTY were not expended in accordance with the terms of this Agreement. The
28 SUBRECIPIENT shall promptly refund any such funds upon demand.
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1 Any termination of this Agreement by the COUNTY under this Section Three is without
2 penalty to or further obligation of the COUNTY. This Section Three survives the termination of this
3 Agreement.
4 C. Without Cause
5 Under circumstances other than those set forth above, this Agreement may be
6 terminated by SUBRECIPIENT, COUNTY or COUNTY's DSS Director, or designee, upon the giving of
7 thirty (30) days advance written notice of an intention to terminate this Agreement.
8 4. COMPENSATION
9 For actual services provided pursuant to the terms of this Agreement, COUNTY agrees
10 to pay SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with the
11 Exhibit B, Budget Summary. Mandated travel shall be reimbursed based on actual expenditures and
12 mileage reimbursement shall be at SUBRECIPIENT's adopted rate per mile, not to exceed the IRS
13 published rate. Payment shall be made upon certification or other proof satisfactory to COUNTY's DSS
14 that services have been performed by SUBRECIPIENT as specified in this Agreement.
15 In no event shall compensation paid for services performed under this Agreement be in
16 excess of Three Hundred Forty-Seven Thousand Eighty-Two and No/100 Dollars ($347,082). In addition to
17 payment for actual services performed, COUNTY shall reimburse SUBRECIPIENT for 50% of the
18 ancillary/support service reimbursements made and claimed by the SUBRECIPIENT to participants served
19 by SUBRECIPIENT under this Agreement. SUBRECIPIENT is responsible for paying the other 50% of the
20 ancillary/support service reimbursements made and claimed by the SUBRECIPIENT. Total
21 ancillary/support service expenditures made and claimed by the SUBRECIPIENT shall not exceed One
22 Hundred Thousand and No/100 Dollars ($100,000).
23 In no event shall the total compensation paid by COUNTY to SUBRECIPIENT under this
24 Agreement, including for actual services performed and for 50% of the ancillary/support service
25 reimbursements made and claimed by the SUBRECIPIENT, exceed Three Hundred Ninety-Seven
26 Thousand Eighty-Two and No/100 Dollars ($397,082).
27 The SUBRECIPIENT is solely responsible for all of its costs and expenses that are not
28 specified as payable by the County under this Agreement. If SUBRECIPIENT should fail to comply with any
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1 provision of the Agreement, COUNTY shall be relieved of its obligation for further compensation. Any
2 compensation which is not expended by SUBRECIPIENT pursuant to the terms and conditions of this
3 Agreement shall automatically revert to COUNTY.
4 SUBRECIPIENT acknowledges that COUNTY is a local government entity, and does so
5 with notice that the COUNTY's powers are limited by the California Constitution and by State law, and with
6 notice that SUBRECIPIENT may receive compensation under this Agreement only for services performed
7 according to the terms of this Agreement and while this Agreement is in effect, and subject to the maximum
8 amount payable under this section. SUBRECIPIENT further acknowledges that COUNTY's employees
9 have no authority to pay SUBRECIPIENT except as expressly provided in this Agreement.
10 The services provided by the SUBRECIPIENT under this Agreement are funded in whole or
11 in part by the State of California and the United States Federal government. In the event that funding for
12 these services is delayed by the State Controller or the Federal government, COUNTY may defer payment
13 to SUBRECIPIENT. The amount of the deferred payment shall not exceed the amount of funding delayed
14 to the COUNTY. The period of time of the deferral by COUNTY shall not exceed the period of time of the
15 State Controller's or Federal government's delay of payment to COUNTY plus forty-five (45) days.
16 5. INVOICING
17 SUBRECIPIENT shall invoice COUNTY's DSS in arrears by the tenth (10th) of each
18 month for expenditures incurred and services rendered in the previous month to:
19 DSSlnvoices@fresnocountyca.gov. Payments by COUNTY's DSS shall be in arrears for actual services
20 provided during the preceding month, within forty-five (45) days after receipt, verification, and approval
21 of SUBRECIPIENT's invoices by COUNTY's DSS. A monthly activity report shall accompany the
22 invoice, reflecting services supported by the invoiced expenditures and be in a form and in such detail
23 as acceptable to the COUNTY's DSS. All final claims for funding shall be submitted by SUBRECIPIENT
24 within sixty (60) days following the final month of services. At the discretion of COUNTY's DSS Director
25 or his/her designee, COUNTY's DSS may deny payment of any invoice received more than sixty (60)
26 days following the final month of services.
27 Monthly invoices must be submitted with accompanying back-up documentation, which
28 must provide proof of payment for all costs billed on the invoice. Expenditures must be billed to the
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1 invoice corresponding to the month in which the expenditure was paid. All expenditures shall be
2 reimbursed on a cash basis and will not be reimbursed until paid by SUBRECIPIENT. Costs incurred via
3 credit card are not considered paid until the credit card payment has been made and must be invoiced
4 with verification of credit card payment included.
5 At the discretion of COUNTY's DSS Director or designee, if an invoice is incorrect or is
6 otherwise not in proper form or detail, COUNTY's DSS Director or designee shall have the right to
7 withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days
8 prior written notice or email correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to
9 provide services for a period of ninety (90) days after written or email notification of an incorrect or
10 improper invoice. If after the ninety (90) day period the invoice has still not been corrected to COUNTY's
11 DSS satisfaction, COUNTY or COUNTY's DSS Director or designee may elect to terminate this
12 Agreement, pursuant to the termination provisions stated in Paragraph Three (3) of this Agreement.
13 6. MODIFICATION
14 A. Any matters of this Agreement may be modified from time to time by the written
15 consent of SUBRECIPIENT and COUNTY without, in any way, affecting the remainder.
16 B. Notwithstanding the above, changes to line items in Exhibit B, Budget Summary,
17 in an amount not to exceed 10% of the total maximum compensation payable to the SUBRECIPIENT as
18 identified in Section Four (4) of this Agreement, may be made with the written approval of COUNTY's
19 DSS Director, or designee and SUBRECIPIENT. Budget line item changes shall not result in any
20 change to the total maximum compensation amount payable to SUBRECIPIENT, as stated herein.
21 C. SUBRECIPIENT agrees that reductions to the maximum compensation set forth
22 in Section Four (4) of this Agreement may be necessitated by a reduction in funding from State or
23 Federal sources. Any such reduction to the maximum compensation may be made with the written
24 approval of COUNTY's DSS Director or designee and SUBRECIPIENT. SUBRECIPIENT further
25 understands that this Agreement is subject to any restrictions, limitations, or enactments of all legislative
26 bodies which affect the provisions, term, or funding of this agreement in any manner. If the parties do
27 not provide written approval for modification due to reduced funding, this Agreement may be terminated
28 in accordance with Section 3.A. above.
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1 7. INSURANCE
2 SUBRECIPIENT shall comply with the insurance requirements in Exhibit to this
3 Agreement.
4 8. INDEPENDENT CONTRACTOR
5 In performance of the work, duties and obligations assumed by SUBRECIPIENT under
6 this Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
7 SUBRECIPIENT'S officers, agents, and employees will at all times be acting and performing as an
8 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
9 employee,joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no
10 right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its
11 work and function. However, COUNTY shall retain the right to verify that SUBRECIPIENT is performing
12 its obligations in accordance with the terms and conditions of this Agreement.
13 SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the
14 rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject
15 thereof.
16 Because of its status as an independent contractor, SUBRECIPIENT shall have
17 absolutely no right to employment rights and benefits available to COUNTY employees.
18 SUBRECIPIENT shall be solely liable and responsible for providing to, or on behalf of, its employees all
19 legally-required employee benefits. In addition, SUBRECIPIENT shall be solely responsible and save
20 COUNTY harmless from all matters relating to payment of SUBRECIPIENT'S employees, including
21 compliance with Social Security withholding and all other regulations governing such matters. It is
22 acknowledged that during the term of this Agreement, SUBRECIPIENT. may be providing services to
23 others unrelated to the COUNTY or to this Agreement.
24 9. INDEMNITY AND DEFENSE
25 SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY'S request,
26 defend the COUNTY, its officers, agents, employees, and volunteers from any and all demands, injuries,
27 damages, costs, and expenses (including attorney's fees and costs), , fines, penalties, liabilities, claims,
28 and losses of any kind occurring or resulting to COUNTY, SUBRECIPIENT, or any third party that arise
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1 from or relate to the performance, or failure to perform, by SUBRECIPIENT, its officers, agents, or
2 employees, or subcontractors under this Agreement, and from any and all costs and expenses
3 (including attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting to
4 any person, firm, or corporation who may be injured or damaged by the performance, or failure to
5 perform, of SUBRECIPIENT, its officers, agents, or employees under this Agreement. COUNTY may
6 conduct or participate in its own defense without affecting SUBRECIPIENT's obligation to indemnify and
7 hold harmless or defend the COUNTY.
8 The provisions of this Section Eight (8) shall survive termination of this Agreement.
9 10. ASSIGNMENT AND SUBCONTRACTS
10 Neither party shall assign, transfer or subcontract this Agreement nor their rights or duties
11 under this Agreement without the prior written consent of the other party. Any transferee, assignee or
12 subcontractor will be subject to all applicable provisions of this Agreement, and all applicable State and
13 Federal regulations. SUBRECIPIENT shall be held primarily responsible by COUNTY for the
14 performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in
15 writing by COUNTY. The use of subcontractor by SUBRECIPIENT shall not entitle SUBRECIPIENT to
16 any additional compensation than is provided for under this Agreement.
17 11. CONFLICT OF INTEREST
18 No officer, employee or agent of the COUNTY who exercises any function or
19 responsibility for planning and carrying out of the services provided under this Agreement shall have any
20 direct or indirect personal financial interest in this Agreement. In addition, no employee of the COUNTY
21 shall be employed by the SUBRECIPIENT under this Agreement to fulfill any contractual obligations with
22 the COUNTY. The SUBRECIPIENT shall comply with all Federal, State of California and local conflict of
23 interest laws, statutes and regulations, which shall be applicable to all parties and beneficiaries under
24 this Agreement and any officer, employee or agent of the COUNTY.
25 12. DISCLOSURE OF SELF-DEALING TRANSACTIONS
26 This provision is only applicable if the SUBRECIPIENT is operating as a corporation or if
27 during the term of the agreement, the SUBRECIPIENT changes its status to operate as a corporation.
28 Members of the SUBRECIPIENT's Board of Directors shall disclose any self-dealing
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1 transactions that they are a party to while SUBRECIPIENT is providing goods or performing services
2 under this agreement. A self-dealing transaction shall mean a transaction to which the SUBRECIPIENT
3 is a party and in which one or more of its directors has a material financial interest. Members of the
4 Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
5 signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit D and incorporated
6 herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
7 transaction or immediately thereafter.
8 13. NON-DISCRIMINATION
9 During the performance of this Agreement, SUBRECIPIENT and its officers, employees,
10 agents and subcontractors shall not unlawfully discriminate in violation of any Federal, State or local
11 law, rule or regulation against any employee or applicant for employment, or recipient of services under
12 this Agreement, because of age, ethnic group identification, sex, gender, gender identity, gender
13 expression, sexual orientation, color, physical disability, mental disability, medical condition, national
14 origin, race, ancestry, genetic information, marital status, religion, religious creed, military status, or
15 veteran status.
16 A. Domestic Partners and Gender Identity
17 For State fund-funded contracts of$100,000 or more, SUBRECIPIENT certifies
18 that it complies with Public Contract Code Section 10295.3.
19 B. Americans with Disabilities Act
20 SUBRECIPIENT shall comply with the Americans with Disabilities Act (ADA) of
21 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and
22 guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.)
23 C. SUBRECIPIENT shall include the non-discrimination and compliance provisions
24 of this section in all subcontracts to perform work under this Agreement.
25 14. LIMITED ENGLISH PROFICIENCY
26 SUBRECIPIENT shall provide interpreting and translation services to persons
27 participating in SUBRECIPIENT's services who have limited or no English language proficiency,
28 including services to persons who are deaf or blind. Interpreter and translation services shall be
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1 provided as necessary to allow such participants meaningful access to the programs, services and
2 benefits provided by SUBRECIPIENT. Interpreter and translation services, including translation of
3 SUBRECIPIENT's "vital documents" (those documents that contain information that is critical for
4 accessing SUBRECIPIENT's services or are required by law) shall be provided to participants at no cost
5 to the participant. SUBRECIPIENT shall ensure that any employees, agents, subcontractors, or partners
6 who interpret or translate for a program participant, or who directly communicate with a program
7 participant in a language other than English, demonstrate proficiency in the participant's language and
8 can effectively communicate any specialized terms and concepts peculiar to SUBRECIPIENT's
9 services.
10 15. MEDI-CAL CONFIDENTIALITY
11 All services performed by SUBRECIPIENT under this Agreement shall be in strict
12 conformance with all applicable Federal, State of California, and/or local laws and regulations relating to
13 confidentiality. SUBRECIPIENT shall require its employees, agents, officers and subcontractors to
14 comply with the provisions of Sections 10850 and 14100.2 of the Welfare and Institutions Code, as well
15 as the California Department of Social Services (CDSS) Manual of Policies and Procedures, Division
16 19-0000 and the California Department of Health Care Services (DHCS) Medi-Cal Eligibility Procedures
17 Manual, Section 2H. These Code sections provide that:
18 A. All applications and records concerning any individual made or kept by any public
19 officer or agency in connection with the administration of any provision of the Welfare and Institutions
20 Code relating to Medicaid or any form of public social services for which grants-in-aid are received by
21 the State of California from the United States government shall be confidential, and shall not be open to
22 examination for any purpose not directly connected with the administration of such public social
23 services.
24 B. No person shall publish, disclose or use or permit or cause to be published or
25 disclosed any list of persons receiving public social services, except as is provided by law.
26 C. No person shall publish, disclose, or use or permit or cause to be published,
27 disclosed or used any confidential information pertaining to an applicant or recipient, except as is
28 provided by laws.
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1 SUBRECIPIENT shall inform all of its employees, agents, officers and subcontractors of the
2 above provisions and that any person knowingly and intentionally violating such provisions is guilty of a
3 misdemeanor.
4 In addition, SUBRECIPIENT, its employees, agents, and officers shall comply, and
5 require all of its subcontractors to comply, with (1) the DHCS Medi-Cal Privacy and Security Agreement
6 between the California DHCS and the County of Fresno that is then in effect, and (2) the Privacy and
7 Security Agreement between the CDSS and the County of Fresno that is then in effect, both of which
8 together shall be referred to in this section as "the Agreements" and are incorporated herein by this
9 reference. The current versions of both the DHCS and CDSS Privacy and Security agreements are
10 available upon request or can be viewed at: https://www.fresnocountVca.gov/Departments/Social-
11 Services/DSS-Administration/Privacy-and-Security-Agreements. SUBRECIPIENT shall insure that all
12 personally identifiable information (PI I), as defined in the Agreements, concerning program recipients
13 shall be kept confidential and shall not be opened to examination, publicized, disclosed, or used for any
14 purpose not directly connected with the administration of the program. SUBRECIPIENT shall use
15 appropriate administrative, physical, and technical safeguards to protect PII, as set forth in the
16 Agreements. Upon discovery of a breach, security incident, intrusion, or unauthorized access, use, or
17 disclosure of PII, SUBRECIPIENT shall immediately report the incident to the COUNTY by calling (559)
18 600-2300 or E-mailing at dssprivacyincident@fresnocountyca.gov. SUBRECIPIENT shall certify that all
19 employees, agents, officers and subcontractors have received privacy and security training before
20 accessing any PII and have received refresher training annually, as required by the Agreements.
21 16. CLEAN AIR AND WATER
22 In the event the funding under this Agreement exceeds One Hundred Fifty Thousand and
23 No/100 Dollars ($150,000.00), SUBRECIPIENT shall comply with all applicable standards, orders or
24 requirements issued under the Clean Air Act, as amended, 42 U.S. Code 7401 et seq., and the Federal
25 Water Pollution Control Act, 33 U.S. Code 1251 et seq. Under these laws and regulations,
26 SUBRECIPIENT shall:
27 A. Assure the COUNTY that no facility shall be utilized in the performance of this
28 Agreement that has been listed on the Environmental Protection Agency (EPA) list of Violating Facilities;
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1 B. Notify COUNTY prior to execution of this Agreement of the receipt of any
2 communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be
3 utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
4 Violating Facilities;
5 C. Report each violation of the above laws to COUNTY and understand and agree
6 that the COUNTY will, in turn, report each violation as required to assure notification to the Federal
7 Emergency Management Agency (FEMA) and the appropriate Environmental Protection Agency
8 Regional Office; and
9 D. Include these requirements in each subcontract exceeding $150,000 financed in
10 whole or in part with federal assistance.
11 17. PROCUREMENT OF RECOVERED MATERIALS
12 In the performance of this Agreement, SUBRECIPIENT shall comply with section 6002 of
13 the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
14 requirements of Section 6002 include procuring only items designated in guidelines of the
15 Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of
16 recovered materials practicable, consistent with maintaining a satisfactory level of competition, where
17 the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
18 preceding fiscal year exceeded $10,000. For contracts meeting this threshold SUBRECIPIENT shall
19 make maximum use of products containing recovered materials that are EPA-designated items unless
20 the product cannot be acquired:
21 i. Competitively within a timeframe providing for compliance with the
22 contract performance schedule;
23 ii. Meeting contract performance requirements; or
24 iii. At a reasonable price.
25 18. DRUG-FREE WORKPLACE REQUIREMENTS
26 For purposes of this paragraph, SUBRECIPIENT will be referred to as the "grantee". By
27 drawing funds against this grant award, the grantee is providing the certification that is required by
28 regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
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1 regulations require certification by grantees that they will maintain a drug-free workplace. False
2 certification or violation of the certification shall be grounds for suspension of payments, suspension or
3 termination of grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply
4 with the requirements of the Drug-Free Workplace Act of 1990 (California Government Code section
5 8350 et seq.).
6 19. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
7 VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
8 A. COUNTY and SUBRECIPIENT recognize that SUBRECIPIENT is a recipient of
9 Federal assistance funds under the terms of this Agreement. By signing this Agreement,
10 SUBRECIPIENT agrees to comply with applicable Federal suspension and debarment regulations,
11 including but not limited to: 7 CFR 3016.35, 29 CRF 97.35, 45 CFR 92.35, and Executive Order 12549.
12 By signing this Agreement, SUBRECIPIENT attests to the best of its knowledge and belief, that it and its
13 principals:
14 1) Are not presently debarred, suspended, proposed for debarment, declared
15 ineligible, or voluntarily excluded from participation in this transaction by any Federal department or
16 agency; and
17 2) Shall not knowingly enter into any lower tier covered transaction with an entity
18 or person who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
19 excluded from participation in this transaction by any Federal department or agency.
20 B. SUBRECIPIENT shall provide immediate written notice to COUNTY if at any time
21 during the term of this Agreement SUBRECIPIENT learns that the representations it makes above were
22 erroneous when made or have become erroneous by reason of changed circumstances
23 C. SUBRECIPIENT shall include a clause titled "Certification Regarding Debarment,
24 Suspension, Ineligibility, and Voluntary Exclusion — Lower Tier Covered Transactions" and similar in
25 nature to this Paragraph Nineteen (19) in all lower tier covered transactions and in all solicitations for
26 lower tier covered transactions.
27 D. SUBRECIPIENT shall, prior to soliciting or purchasing goods and services in
28 excess of$25,000 funded by this Agreement, review and retain the proposed vendor's suspension and
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1 debarment status at https:Hsam.gov/SAM/.
2 E. The certification in Paragraph Nineteen (19) of this Agreement is a material
3 representation of fact upon which COUNTY relied in entering into this Agreement.
4 20. GRIEVANCES
5 SUBRECIPIENT shall establish procedures for handling client complaints and/or
6 grievances. Such procedures will include provisions for informing clients of their rights to a State
7 Hearing to resolve such issues when appropriate.
8 21. PROHIBITION ON PUBLICITY
9 None of the funds, materials, property or services provided directly or indirectly under this
10 Agreement shall be used for SUBRECIPIENT's advertising, fundraising, or publicity (i.e., purchasing of
11 tickets/tables, silent auction donations, etc.)for the purpose of self-promotion. Notwithstanding the
12 above, publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as
13 necessary to raise public awareness about the availability of such specific services when approved in
14 advance by the Director or designee and at a cost as provided by SUBRECIPIENT in writing for such
15 items as written/printed materials, the use of media (i.e., radio, television, newspapers) and any other
16 related expense(s).
17 22. LOBBYING AND POLITICAL ACTIVITY
18 None of the funds provided under this Agreement shall be used for publicity, lobbying or
19 propaganda purposes designed to support or defeat legislation pending in the Congress of the United
20 States of America or the Legislature of the State of California.
21 SUBRECIPIENT shall not directly or indirectly use any of the funds under this Agreement
22 for any political activity or to further the election or defeat of any candidate for public office.
23 23. STATE ENERGY CONSERVATION
24 SUBRECIPIENT must comply with the mandatory standard and policies relating to
25 energy efficiency which are contained in the State Energy Conservation Plan issued in compliance with
26 42 United States (US) Code sections 6321, et. Seq.
27 24. FRATERNIZATION
28 SUBRECIPIENT shall establish procedures addressing fraternization between
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1 SUBRECIPIENT'S staff and clients. Such procedures will include provisions for informing
2 SUBRECIPIENT'S staff and clients regarding fraternization guidelines.
3 25. INTERPRETATION OF LAWS AND REGULATIONS
4 COUNTY reserves the right to make final interpretations or clarifications on issues
5 relating to Federal and State laws and regulations, to ensure compliance.
6 26. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
7 SUBRECIPIENT, its officers, consultants, subcontractors, agents and employees shall
8 comply with all applicable State, Federal and local laws, regulations, and executive orders, as well as
9 Federal policies, procedures, and directives governing projects that utilize State and Federal Funds.
10 This includes laws, rules and regulations that pertain to construction, health and safety, labor, fair
11 employment practices, environmental protection, equal opportunity, fair housing, and all other matters
12 applicable or related to SUBRECIPIENT's services, the SUBRECIPIENT, its subcontractors, and all
13 eligible activities.
14 SUBRECIPIENT shall be responsible for obtaining all permits, licenses, and approvals
15 required for performing any activities under this Agreement, including those necessary to perform
16 design, implementation, operation, and maintenance of the activities. SUBRECIPIENT shall be
17 responsible for observing and complying with any applicable federal, state, and local laws, rules, and
18 regulations affecting any such work, specifically those including, but not limited to, environmental
19 protection, procurement, and safety laws, rules, regulations, and ordinances. SUBRECIPIENT shall
20 provide copies of permits and approvals to COUNTY upon request.
21 27. NO OBLIGATION BY FEDERAL GOVERNMENT
22 The Federal Government is not a party to this contract and is not subject to any
23 obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter
24 resulting from this Agreement.
25 28. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED
26 ACTS
27 SUBRECIPIENT acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for
28 False Claims and Statements) applies to SUBRECIPIENT's actions pertaining to this contract.
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1 29. RECORDS
2 A. Record Establishment and Maintenance
3 SUBRECIPIENT shall establish and maintain records in accordance with those
4 requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
5 SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed
6 under this Agreement for at least five (5) years from date of final payment under this Agreement or until
7 all State and Federal audits are completed for that fiscal year, whichever is later.
8 B. Cost Documentation
9 1) SUBRECIPIENT shall submit to COUNTY within ten (10) calendar days
10 following the end of each month, all fiscal and program reports for that month. SUBRECIPIENT shall
11 also furnish to COUNTY such statements, records, data and information as COUNTY may request
12 pertaining to matters covered by this Agreement. In the event that SUBRECIPIENT fails to provide
13 reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold payments until
14 compliance is established.
15 2) All costs shall be supported by properly executed payrolls, time records,
16 invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this
17 Agreement and they shall be clearly identified and readily accessible. The support documentation must
18 indicate the line budget account number to which the cost is charged.
19 3) COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of any
20 potential State or Federal audit exception discovered during an examination. Where findings indicate
21 that program requirements are not being met and State or Federal participation in this program may be
22 imperiled in the event that corrections are not accomplished by SUBRECIPIENT within thirty (30) days
23 of receipt of such notice from COUNTY, written notification thereof shall constitute COUNTY'S intent to
24 terminate this Agreement.
25 C. Service Documentation
26 SUBRECIPIENT agrees to maintain records to verify services under this
27 Agreement including names and addresses of clients served, if applicable, and the dates of service and
28 a description of services provided on each occasion. These records and any other documents pertaining
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1 in whole or in part to this Agreement shall be clearly identified and readily accessible.
2 30. PUBLIC RECORDS
3 The COUNTY is not limited in any manner with respect to its public disclosure of this
4 Agreement or any record or data that the SUBRECIPIENT may provide to the COUNTY. The
5 COUNTY's public disclosure of this Agreement or any record or data that the SUBRECIPIENT may
6 provide to the COUNTY may include but is not limited to the following:
7 A. The COUNTY may voluntarily, or upon request by any member of the public or
8 governmental agency, disclose this Agreement to the public or such governmental agency.
9 B. The COUNTY may voluntarily, or upon request by any member of the public or
10 governmental agency, disclose to the public or such governmental agency any record or data that the
11 SUBRECIPIENT may provide to the COUNTY, unless such disclosure is prohibited by court order.
12 C. This Agreement, and any record or data that the SUBRECIPIENT may provide to
13 the COUNTY, is subject to public disclosure under the Ralph M. Brown Act (California Government
14 Code, Title 5, Division 2, Part 1, Chapter 9, beginning with section 54950).
15 D. This Agreement, and any record or data that the SUBRECIPIENT may provide to
16 the COUNTY, is subject to public disclosure as a public record under the California Public Records Act
17 (California Government Code, Title 1, Division 7, Chapter 3.5, beginning with section 6250) ("CPRA").
18 E. This Agreement, and any record or data that the SUBRECIPIENT may provide to
19 the COUNTY, is subject to public disclosure as information concerning the conduct of the people's
20 business of the State of California under California Constitution, Article 1, section 3, subdivision (b).
21 F. Any marking of confidentiality or restricted access upon or otherwise made with
22 respect to any record or data that the SUBRECIPIENT may provide to the COUNTY shall be
23 disregarded and have no effect on the COUNTY's right or duty to disclose to the public or governmental
24 agency any such record or data.
25 31. SINGLE AUDIT CLAUSE
26 If SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000) or more
27 in Federal and Federal flow-through monies annually, SUBRECIPIENT agrees to conduct an annual
28 audit in accordance with the requirements of the Single Audit Standards as set forth in Office of
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1 Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. SUBRECIPIENT
2 shall submit said audit and management letter to COUNTY. The audit must include a statement of
3 findings or a statement that there were no findings. If there were negative findings, SUBRECIPIENT
4 must include a corrective action signed by an authorized individual. SUBRECIPIENT agrees to take
5 action to correct any material non-compliance or weakness found as a result of such audit. Such audit
6 shall be delivered to COUNTY's DSS, Administration, for review within nine (9) months of the end of any
7 fiscal year in which funds were expended and/or received for the program. Failure to perform the
8 requisite audit functions as required by this Agreement may result in COUNTY performing the necessary
9 audit tasks, or at COUNTY's option, contracting with a public accountant to perform said audit, or, may
10 result in the inability of COUNTY to enter into future agreements with SUBRECIPIENT. All audit costs
11 related to this Agreement are the sole responsibility of SUBRECIPIENT.
12 A. A single audit report is not applicable if all SUBRECIPIENT's Federal contracts do
13 not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or SUBRECIPIENT's
14 funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be
15 performed and a program audit report with management letter shall be submitted by SUBRECIPIENT to
16 COUNTY as a minimum requirement to attest to SUBRECIPIENT's solvency. Said audit report shall be
17 delivered to COUNTY's DSS, Administration, for review no later than nine (9) months after the close of
18 the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply with
19 this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified
20 accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of
21 SUBRECIPIENT who agrees to take corrective action to eliminate any material noncompliance or
22 weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall
23 be billed to the SUBRECIPIENT at COUNTY cost, as determined by COUNTY's Auditor-
24 Controller/Treasurer-Tax Collector.
25 B. SUBRECIPIENT shall make available all records and accounts for inspection by
26 COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal
27 Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at
28 least three (3) years following final payment under this Agreement or the closure of all other pending
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1 matters, whichever is later.
2 32. AUDITS AND INSPECTIONS
3 The SUBRECIPIENT shall at any time during business hours, and as often as the
4 COUNTY may deem necessary, make available to the COUNTY for examination all of its records and
5 data with respect to the matters covered by this Agreement, excluding attorney-client privileged
6 communications. The SUBRECIPIENT shall, upon request by the COUNTY, permit the COUNTY to
7 audit and inspect all of such records and data necessary to ensure SUBRECIPIENT'S compliance with
8 the terms of this Agreement.
9 If this Agreement exceeds ten thousand dollars ($10,000.00), SUBRECIPIENT shall be
10 subject to the examination and audit of the Auditor General for a period of three (3) years after final
11 payment under contract (California Government Code Section 8546.7). This section survives the
12 termination of this Agreement.
13 In addition, SUBRECIPIENT shall cooperate and participate with COUNTY's fiscal review
14 process and comply with all final determinations rendered by the COUNTY's fiscal review process. If
15 COUNTY reaches an adverse decision regarding SUBRECIPIENT's services to consumers, it may
16 result in the disallowance of payment for services rendered; or in additional controls to the delivery of
17 services, or in the termination of this Agreement, at the discretion of COUNTY's DSS Director or
18 designee. If as a result of COUNTY's fiscal review process a disallowance is discovered due to
19 SUBRECIPIENT's deficiency, SUBRECIPIENT shall be financially liable for the amount previously paid
20 by COUNTY to SUBRECIPIENT and this disallowance will be adjusted from SUBRECIPIENT's future
21 payments, at the discretion of COUNTY's DSS Director or designee. In addition, COUNTY shall have
22 the sole discretion in the determination of fiscal review outcomes, decisions, and actions.
23 33. CHILD SUPPORT COMPLIANCE ACT
24 If this Agreement includes State funding in excess of$100,000, the SUBRECIPIENT
25 acknowledges in accordance with Public Contract Code 7110, that:
26 A. SUBRECIPIENT recognizes the importance of child and family support
27 obligations and shall fully comply with all applicable state and federal laws relating to child and family
28 support enforcement, including, but not limited to, disclosure of information and compliance with
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1 earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of
2 Division 9 of the Family Code; and
3 B. SUBRECIPIENT to the best of its knowledge is fully complying with the earnings
4 assignment orders of all employees and is providing the names of all new employees to the New Hire
5 Registry maintained by the California Employment Development Department.
6 34. PRIORITY HIRING CONSIDERATIONS
7 If this Agreement includes State funding and services in excess of$200,000,
8 SUBRECIPIENT shall give priority consideration in filling vacancies in positions funded by the
9 Agreement to qualified recipients of aid under Welfare and Institutions Code Section 11200, in
10 accordance with Public Contract Code Section 10353.
11 35. SUBRECIPIENT'S NAME CHANGE
12 An amendment, assignment, or new agreement is required to change the name of
13 SUBRECIPIENT as listed on this Agreement. Upon receipt of legal documentation of the name change
14 COUNTY will process the agreement. Payment of invoices presented with a new name cannot be paid
15 prior to approval of said agreement.
16 36. CHILD ABUSE REPORTING
17 SUBRECIPIENT shall utilize a procedure acceptable to COUNTY to ensure that all of
18 SUBRECIPIENT'S employees, volunteers, consultants, subcontractor or agents performing services
19 under this Agreement shall report all known or suspected child abuse or neglect to one or more of the
20 agencies set forth in Penal Code Section 11165.9. This procedure shall include having all of
21 SUBRECIPIENTS' employees, volunteers, consultants, subcontractor, or agents performing services
22 under this Agreement sign a statement that he or she knows of and will comply with the reporting
23 requirements set forth in Penal Code Section 11166. The statement to be utilized by SUBRECIPIENTS
24 is set forth in Exhibit E, attached hereto and by this reference incorporated herein.
25 37. PROPERTY OF COUNTY
26 Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for
27 the purchase of computer hardware, software, and printers must be approved by COUNTY prior to
28 purchase and must meet COUNTY specifications. SUBRECIPIENT agrees to take reasonable and
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1 prudent steps to ensure the security of any and all said hardware and software provided to it by
2 COUNTY under this Agreement, and to maintain replacement-value insurance coverages on said
3 hardware and software approved by COUNTY.
4 In addition, all purchases over Five Thousand and No/100 Dollars ($5,000.00) made
5 during the life of this Agreement shall be identified as fixed assets with an assigned COUNTY
6 Accounting Inventory Number. These fixed assets shall be retained by COUNTY, as COUNTY property,
7 in the event this Agreement is terminated or upon expiration of this Agreement. The SUBRECIPIENT
8 agrees to participate in an annual inventory of all COUNTY fixed assets and shall be physically present
9 when fixed assets are returned to COUNTY possession at the termination or expiration of this
10 Agreement. SUBRECIPIENT is responsible for returning to COUNTY all COUNTY owned fixed assets
11 upon the expiration or termination of this Agreement.
12 38. PUBLIC INFORMATION
13 SUBRECIPIENT shall disclose COUNTY as a funding source in all public information and
14 program materials developed in support of contracted services.
15 39. NOTICES
16 The persons and their addresses having authority to give and receive notices under this
17 Agreement include the following:
18 COUNTY SUBRECIPIENT
19 Director of Social Services, County of Fresno Chief Executive Officer, Reading and Beyond
20 205 W Pontiac Way, Building 2 4670 E Butler Avenue
21 Clovis, CA 93612 Fresno, CA 93727
22 Either party may change the information in this section by giving notice as provided in this
23 section. All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this
24 Agreement must be in writing and delivered either by personal service, by first-class United States mail, by
25 an overnight commercial courier service, by telephonic facsimile transmission, or by Portable Document
26 Format (PDF) document attached to an email. A notice delivered by personal service is effective upon
27 service to the recipient. A notice delivered by first-class United States mail is effective three COUNTY
28 business days after deposit in the United States mail, postage prepaid, addressed to the recipient. A notice
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1 delivered by an overnight commercial courier service is effective one COUNTY business day after deposit
2 with the overnight commercial courier service, delivery fees prepaid, with delivery instructions given for next
3 day delivery, addressed to the recipient. A notice delivered by telephonic facsimile transmission or by PDF
4 document attached to an email is effective when transmission to the recipient is completed (but, if such
5 transmission is completed outside of COUNTY's business hours, then such delivery is deemed to be
6 effective at the next beginning of a COUNTY business day), provided that the sender maintains a machine
7 record of the completed transmission. For all claims arising out of or related to this Agreement, nothing in
8 this section establishes, waives, or modifies any claims presentation requirements or procedures provided
9 by law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government
10 Code, beginning with section 810).
11 40. CHANGE OF LEADERSHIP/MANAGEMENT
12 In the event of any change in the status of SUBRECIPIENT's leadership or management,
13 SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the date of change.
14 Such notification shall include any new leader or manager's name and address. "Leadership or
15 management" shall include any employee, member, or owner of SUBRECIPIENT who either a) directs
16 individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
17 services are provided, or c) has authority over SUBRECIPIENT's finances.
18 41. NO THIRD PARTY BENEFICIARIES
19 This Agreement does not and is not intended to create any rights or obligations for any
20 person or entity except for the parties.
21 42. AUTHORIZED SIGNATURE
22 SUBRECIPIENT represents and warrants to COUNTY that:
23 (A) SUBRECIPIENT is duly authorized and empowered to sign and perform its
24 obligations under this Agreement.
25 (B) The individual signing this Agreement on behalf of SUBRECIPIENT is duly
26 authorized to do so and his or her signature on this Agreement legally binds SUBRECIPIENT to the
27 terms of this Agreement.
28
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1 43. ELECTRONIC SIGNATURE
2 The parties agree that this Agreement may be executed by electronic signature as
3 provided in this section. An "electronic signature" means any symbol or process intended by an
4 individual signing this Agreement to represent their signature, including but not limited to (1) a digital
5 signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and
6 transmitted (for example by PDF document) of a handwritten signature. Each electronic signature
7 affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature
8 of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any
9 administrative or judicial proceeding, and (2) has the same force and effect as the valid original
10 handwritten signature of that person. The provisions of this section satisfy the requirements of Civil
11 Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
12 Part 2, Title 2.5, beginning with section 1633.1). Each party using a digital signature represents that it
13 has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a),
14 paragraphs (1) through (5), and agrees that each other party may rely upon that representation. This
15 Agreement is not conditioned upon the parties conducting the transactions under it by electronic means
16 and either party may sign this Agreement with an original handwritten signature.
17 44. COUNTERPARTS
18 This Agreement may be signed in counterparts, each of which is an original, and all of
19 which together constitute this Agreement.
20 45. GOVERNING LAW, JURISDICTION, AND VENUE
21 The laws of the State of California govern all matters arising from or related to this
22 Agreement. This Agreement is signed and performed in Fresno County, California. SUBRECIPIENT
23 consents to California jurisdiction for actions arising from or related to this Agreement, and, subject to
24 the Government Claims Act, all such actions must be brought and maintained in Fresno County.
25 46. NO WAIVER
26 Payment, waiver, or discharge by COUNTY of any liability or obligation of
27 SUBRECIPIENT under this Agreement on any one or more occasions is not a waiver of performance of
28 any continuing or other obligation of SUBRECIPIENT and does not prohibit enforcement by COUNTY of
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1 any obligation on any other occasion.
2 47. DISPUTES
3 In the event of any dispute, claim, question, or disagreement arising from or relating to
4 this agreement or the breach thereof, the parties hereto shall use their best efforts to settle the dispute,
5 claim, question, or disagreement. To this effect, they shall consult and negotiate with each other in good
6 faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to
7 both parties. During this time, the parties will continue meeting their contract responsibilities. If the
8 parties do not reach such solution within a period of 60 days, then the parties may take whatever action
9 is available to them by law.
10 48. SEVERABILITY
11 If anything in this Agreement is found by a court of competent jurisdiction to be unlawful
12 or otherwise unenforceable, the balance of this Agreement remains in effect, and the parties shall make
13 best efforts to replace the unlawful or unenforceable part of this Agreement with lawful and enforceable
14 terms intended to accomplish the parties' original intent.
15 49. CONSTRUCTION
16 The final form of this Agreement is the result of the parties' combined efforts. If anything
17 in this Agreement is found by a court of competent jurisdiction to be ambiguous, that ambiguity shall not
18 be resolved by construing the terms of this Agreement against either party.
19 50. DAYS
20 Unless otherwise specified, "days" means calendar days.
21 51. ENTIRE AGREEMENT
22 This Agreement, including its exhibits, constitutes the entire agreement between the
23 SUBRECIPIENT and COUNTY with respect to the subject matter hereof and supersedes all previous
24 negotiations, proposals, commitments, writings, advertisements, publications, and understanding of any
25 nature whatsoever unless expressly included in this Agreement. If there is any inconsistency between
26 the terms of this Agreement without its exhibits and the terms of the exhibits, then the inconsistency will
27 be resolved by giving precedence first to the terms of this Agreement without its exhibits, and then to
28 the terms of the exhibits.
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1 The parties are executing this Agreement on the date stated in the introductory clause.
2 SUBRECIPIENT: COUNTY OF FRESNO:
Readipg-anO Beyond
4 Nathan Magsig, Chairman of the Board of
5 Supervisors of the County of Fresno
Print Name:
Title:
7 Chairman- of the Board, or
President, or any Vice President
8 ATTEST:
Bernice E. Seidel
9 Clerk of the Board of Supervisors
10 County of Fresno, State of California
11
12 Print Name: By: �Ap
Deputy
13 Title:
14 Secretary(of Corporation), or
any Assistant Secretary, or
15 Chief Financial Officer, or
any Assistant Treasurer
16
17
Mailing Address:
18 4670 E. Butler Avenue
19 Fresno, CA 93702
Contact: Chief Executive Officer
20 Phone No: (559)342-8616
21
22 FOR ACCOUNTING USE ONLY:
Fund/Subclass: 0001/10000
23 ORG No.: 56107001
Account No.: 7870
24
25
26 SB:jrl
27
28
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Exhibit A
Page 1 of 7
SUMMARY OF SERVICES
ORGANIZATION: Reading and Beyond
ADDRESS: 4670 E. Butler Avenue Fresno, CA 93702-4608
CONTACT: Sandra Flores, Chief Executive Officer
TELEPHONE: (559) 342-8616
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 1, 2024, through September 30, 2024
I. SUMMARY OF SERVICES
Reading and Beyond (RAB) shall provide a CalFresh Employment and Training (CFET)
program for Non-Assistance CalFresh (NACF) recipients. Program components will include
Supervised Job Search, Education, and Job Retention. Dependent on individual needs,
RAB shall provide additional services to improve employment, including but not limited to,
supportive services, information, and referral services to external partners.
II. TARGET POPULATION
The target population are NACF recipients who reside in Fresno County. Referral to the
CFET program will be dependent on Departmental Eligibility Workers' determination of the
client's ability to participate. The majority of services will be provided in metropolitan (metro)
Fresno with services for rural participants delivered as mutually determined in Reedley,
Selma, Kerman, or Coalinga.
III. SUBRECIPIENT RESPONSIBILITIES
RAB will receive direct referrals from the Department for enrollment into the CFET program.
When a referral is received, RAB will review the referral, conduct a comprehensive intake
assessment, and work with the participant to develop an Individualized Service Plan (ISP).
RAB may reverse-refer potential clients to the Department to request a screening and
referral for the program. The client may be referred to RAB for enrollment into the CFET
program.
RAB will ensure all participants enrolled in the CFET program are CalFresh eligible.
Eligibility verification will be completed monthly to ensure participants remain eligible to the
program. RAB will not deny services to any participant sent by the Department that is
determined eligible. RAB will not terminate a participant from the CFET program without
first discussing the reasoning and possible alternatives with the Department.
Exhibit A
Page 2 of 7
RAB will ensure that limited English Proficiency (LEP) participants have meaningful,
effective and equal access at every point of contact with program services for threshold
languages: English, Spanish, and Hmong.
RAB will meet with Department staff as often as needed to exchange pertinent information,
resolve issues, and work together to coordinate services in the best interest of the
participant. Emails shall be responded to within 24 hours.
RAB shall provide the following:
A. Operational Hours
1. Hours of operation are Monday through Friday 8:OOam-5:OOpm.
B. Intake, Orientation and Assessment
1. A Career and Family Navigator (CFN) with RAB will perform a brief intake of all
referrals sent by the Department within five business days, build the case file, and
schedule the Orientation and Assessment.
2. Assessment and Orientation will be conducted on an individual basis by a CFN,
generally this CFN becomes the case manager. Orientation and Assessment
includes:
a) Verification of eligibility for CFET
b) Collection of participant data for the case file
c) Review of RAB policies and procedures
d) Test of Adult Basic Education (TABE)
e) O*Net Skills Assessment
f) Barriers to Success Inventory (BESI)
3. An Individualized Service Plan (ISP) developed jointly by the participant and RaB.
which includes:
a) Participation in the appropriate CFET component(s)
b) Services to be provided by RAB
c) An opportunity to change the plan at the request of participant
4. RAB will attempt to contact participants who fail to attend their scheduled
Orientation/Assessment within five business days. Contact, or attempt thereof, will
be made twice per week for two weeks and may be made by one of the following:
a) Phone call
b) Text message
c) Email
d) Letter
C. Supervised Job Search
1. RAB will assist participants with building skills required to effectively search for and
obtain employment.
Exhibit A
Page 3 of 7
2. RAB will guide participants toward appropriate job opportunities and assist with the
application process as needed.
3. Supervised Job Search (SJS) services and activities include, but are not limited to
the following:
a) Job search training
• Basic computer skills
• Online and handwritten application processes
• Effective job searching techniques
b) Comprehensive interview preparation
• Resume & Cover Letter Preparation
• Mock interviews
• Face-to-face and telephone interview skills
• Appropriate dress and hygiene
c) Obtaining and retaining employment
• Career coaching
• Job opportunities
• Common workplace etiquette
• Understanding employer expectations
• Effective communication
• Teamwork
• Problem solving
d) Social support development
e) Financial counseling & budget planning
f) Supportive services (Participant reimbursements)
4. Participants in supervised job search must have a minimum of one meeting per
week with a qualified staff member to review job search activities, receive feedback,
troubleshoot issues, and discuss next steps.
D. Education
1. Participants interested in acquiring additional education may be provided the
following as needed:
a) Adult Basic Education (ABE) and/or Foundational Skills Instruction
High School Diploma, General Education Diploma (GED) and/or courses that
improve basic literacy, numeracy, and transferrable skills.
b) Career and Technical Education (CTE) and/or Vocational Training
Courses or programs of study that are part of a program of career and
technical education as defined in Section 3 of the Carl D. Perkins Act of 2006.
c) English Language Acquisition (ELA)
Examples of ELA include, but are not limited to ESL, ELL and vocational
Exhibit A
Page 4 of 7
English as a second language. Courses should be designed to increase
competence in reading, writing, speaking, and comprehension of the English
language.
d) Integrated Education and Training (IET) or Bridge Programs
These programs combine basic skill instruction in reading, math, writing,
English language, and GED test preparation with occupational content,
employment skills, and college success strategies.
e) Work Readiness Training (WRT)
WRT can include instruction of topics such as general skills building,
developing good work habits, and building a work history. Work readiness
skills are often referred to as soft skills.
f) Enrollment in Fresno Regional Workforce Development Board (WDB)
sponsored trainings.
2. For participants interested in certificate or vocational training, RAB will assist with
finding an approved local training provider.
3. Approved institutions can be found at California Community Colleges site
(ccco.edu) or California Adult Education site (caladulted.org). Participants
attending an institution not listed may be pre-approved by the Department.
4. All other sources of funding for education must be explored, including other
educational grants such as the Pell grant, excluding student loans, before CFET
funds are used for tuition. The cost of tuition must be the same for CFET
participants as it is for students not participating in CFET.
E. Job Retention
1. RAB will provide case management and reimbursement for job related needs for
up to 90 days from the date of employment, including but not limited to:
a) Transportation to and from authorized activities
b) Work-related clothing
c) Work-related tools
d) Work licenses such as job training certifications
2. RAB will make weekly contact with participants to discuss status of employment
including job satisfaction and address any possible concerns the participant may
have.
3. If termination from the job occurs, RAB will:
a) Meet with participant to discuss the reason for termination and connect any
issues back to the lessons learned in SJS by reviewing the curriculum.
b) Work with participant to ensure job readiness.
Exhibit A
Page 5 of 7
c) Connect participant to new job opportunities.
F. Supportive Services (Participant Reimbursement)
RAB is required to provide supportive services to participants for expenses that are
directly related to participation in the CFET program. Expenses must be reasonable,
necessary, follow the CFET guidelines and be approved by the Department. Supportive
services, include transportation and ancillary expenses.
Supportive services may include but are not limited to the following:
• Transportation in the form of bus tickets, monthly bus passes, or gas vouchers
• Work clothing and uniforms
• Books and school supplies
• Work tools or other necessary equipment
• Minor Vision correction (such as eye exam, eyeglasses, bifocals, capped at $150
per participant during the FFY)
• Basic dental work (such as teeth cleaning)
• Minor automobile repairs (capped at $250 per participant during the FFY)
• Test fees
• Union Dues
• Licensing and bonding fees
G. Disengaged Participants
1. RAB will attempt to contact disengaged participants by:
a) Contacting the participant by phone, text, and email twice per week for two
weeks.
b) Send a letter to those not reached by phone, text, and email.
2. Participants will have 10 days from the final notice to schedule and comply with an
in-office appointment or CFET services will be discontinued.
3. RAB will notify DSS within five business days of a participant becoming disengaged.
H. Referrals
RAB will refer participants, when needed, to external supportive services including but
not limited to mental health services, legal assistance, and family counseling.
I. Rural Participants
1. RAB will provide the same employment and training services provided in metro
Fresno to rural participants in Reedley, Selma, Kerman, and Coalinga. RAB will
contact the Department representative at the appropriate rural DSS office to
reserve the office space for CFET service delivery.
2. RAB will have access to space to conduct Orientation in the rural DSS Office.
3. Services will be provided on a set schedule mutually agreed upon by the
Department and RAB consisting of visits once a month at minimum.
4. Participants will be seen by appointment at the DSS rural offices.
Exhibit A
Page 6 of 7
J. Case Documentation and Reports
RAB will maintain accurate and timely case documentation which includes, but is not
limited to:
1. Job search records
2. Job application, Resume and Cover Letter
3. Employment data entered weekly including:
a) Start date
b) Hours worked per week
c) Pay rate
d) Timesheets/Schedule
5. Component data entered weekly including:
a) Attendance
b) Grade (if applicable to the education component)
c) Completion records
d) Other relevant information pertaining to the component
6. Case narrative including:
a) Chronological record of individual interviews
b) Counseling sessions
c) Referred Services
d) Other relevant contacts with participants
e) Termination summary indicating the reason for termination from the
program, services provided, and outcomes
f) A completion summary indicating services provided and outcomes
7. Signed and dated ISP
8. Signed and dated Grievance Procedure
RAB will provide participant data reports to the Department on a weekly, monthly, and
quarterly basis. Requested data will include, but is not limited to:
1. Number of referrals from the Department
2. Number of participants that were enrolled into CFET services
3. Number of referred clients who did not enroll and reason for declining service.
4. Number of referred clients who were not responsive and contact attempts made.
5. Number of participants to become employed
6. Number of participants engaged in each component, including Orientation and
Assessment.
IV. COUNTY RESPONSIBILITIES
The Department shall be responsible for referring eligible NACF receiving clients to RAB
for assessment and enrollment to the CFET program.
The Department shall meet with RAB monthly, or more often if necessary, to exchange
pertinent information, resolve issues, and work together to coordinate services in the best
interest of the participant.
Exhibit A
Page 7 of 7
V. OUTCOMES
Outcomes will be determined mutually between SUBRECIPIENT and the Department
during the first month of services.
Exhibit B
Page 1 of 4
BUDGET SUMMARY
ORGANIZATION: Reading and Beyond
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 2024 through September 30, 2024
CONTRACT AMOUNT: $397,082
BUDGET CATEGORIES ACCOUNT NUMBER AMOUNT
SALARIES & BENEFITS
Salaries 0100 $152,303
Payroll Taxes 0150 $13,174
Benefits 0200 $56,352
Salaries & Benefits Subtotal $221,829
SERVICES & SUPPLIES
Insurance 0250 $3,500
Communications 0300 $7,500
Office Expense 0350 $5,000
Office Rental — Facilities 0450 $15,000
Equipment Rental 0400 $
Tuition 0460 $60,200
Transportation — Mileage 0700 $2,500
Program Supplies 0550 $
Indirect Costs * 0850 $31,553
Services & Supplies Subtotal $93,700
TOTAL $125,253
*May only be billed at 10%of actual expenditures
Exhibit B
Page 2 of 4
PERSONNEL SALARIES AND EMPLOYEE BENEFITS
ORGANIZATION: Reading and Beyond
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 2024 through September 30, 2024
CONTRACT AMOUNT: Not to exceed $397,082
PERSONNEL & SALARIES
Title No. of % of time Total Cost
Persons on Project
Program Director 1 .5 $23,665
Program Manager 1 .5 $22,686
Accounting Manager 1 .2 $8,885
Career & Family Navigator 4.0 4.0 $97,067
TOTAL COST $152,303
BENEFITS
Employment Benefits & Payroll Taxes Item Total
FICA Payroll Taxes 7.65% $11,651
SDI Payroll Taxes 1.00% $1,523
401 K Employment 4% $6,092
Benefits
Health Employment 23% $35,030
Benefits Benefits
PTO Employment 10% $15,230
Benefits
Total Benefits/Payroll Taxes $69,526
TOTAL SALARIES & BENEFITS $221,829
Exhibit B
Page 3 of 4
BUDGET DETAIL
ORGANIZATION: Reading and Beyond
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 2024 through September 30, 2024
CONTRACT AMOUNT: Not to exceed $397,082
ACCOUNT CATEGORY & DESCRIPTION TOTAL
NUMBER
INSURANCE $3,500
Worker's Compensation Insurance @ $.036 X
$187,630
Liability Insurance @ $125 X 7 mos.
COMMUNICATION $7,500
Telephone @ $75 mo. X 5.20 FTE X 7 mos.
Internet @ $50 X 5.20 FTE X 7 mos.
Case mgmt. Software @ $70.20 X 5.20 FTE X 7 mos.
Cell phone allowance @ $40 X 1.0 FTE X 7 mos
OFFICE EXPENSE $5,000
Paper, pens, toner, paperclips, printing and copying
etc. @ $5,000
OFFICE RENTAL $15,000
Office rent to include a prorated share of repairs and
maintenance, depreciation, utilities, etc. Estimation:
Repairs/Maintenance: $1000 mo., Utilities: $800.00
mo, depreciation: $1,200.00 mo @ 5.20 FTE out of
10.20 FTE at the site = 5.20/10.20 = 51% x 7 mons of
total prorated share.
TUITION $60,200
Tuition for clients.
TRANSPORTATION $2,500
Mileage @ 50 miles per mo. X 5.20 FTE x 7 mo. X
$0.67
OTHER (INDIRECT COSTS) $31,553
May only be billed at 10% of actual expenditures.
TOTAL $125,253
Exhibit B
Page 4 of 4
BUDGET DETAIL — PARTICIPANT REIMBURSEMENT
ORGANIZATION: Reading and Beyond
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 2024 through September 30, 2024
CONTRACT AMOUNT: Not to exceed $397,082
TOTAL SALARIES & BENEFITS: $221,829
TOTAL SERVICE & SUPPLIES: $125,253
MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES*: $100,000
MAXIMUM CONTRACTOR CASH MATCH REQUIRED: ($50,000)
MAXIMUM CONTRACTOR REIMBURSEMENT: $397,082
*Ancillary/Support Services Reimbursements to Participants May Include:
• Transportation in the form of bus tickets, monthly bus passes, or gas vouchers
• Work clothing and uniforms
• Books and school supplies
• Work tools or other necessary equipment
• Minor Vision correction (such as eye exam, eyeglasses, bifocals, capped at $150
per participant during the FFY)
• Basic dental work (such as teeth cleaning)
• Minor automobile repairs (capped at $250 per participant during the FFY)
• Test fees
• Union Dues
• Licensing and bonding fees
• Housing assistance (Up to two (2) months)
Exhibit C
Page 1 of 2
Insurance Requirements
1. Required Policies
Without limiting the County's right to obtain indemnification from the Contractor or any third parties,
Contractor, at its sole expense, shall maintain in full force and effect the following insurance policies
throughout the term of this Agreement.
(A) Commercial General Liability. Commercial general liability insurance with limits of not less
than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of Four Million
Dollars ($4,000,000). This policy must be issued on a per occurrence basis. Coverage must
include products, completed operations, property damage, bodily injury, personal injury, and
advertising injury. The Contractor shall obtain an endorsement to this policy naming the County
of Fresno, its officers, agents, employees, and volunteers, individually and collectively, as
additional insureds, but only insofar as the operations under this Agreement are concerned.
Such coverage for additional insureds will apply as primary insurance and any other insurance,
or self-insurance, maintained by the County is excess only and not contributing with insurance
provided under the Contractor's policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One Million
Dollars ($1,000,000) per occurrence for bodily injury and for property damages. Coverage must
include any auto used in connection with this Agreement.
(C)Workers Compensation. Workers compensation insurance as required by the laws of the
State of California with statutory limits.
(D) Employer's Liability. Employer's liability insurance with limits of not less than One Million
Dollars ($1,000,000) per occurrence for bodily injury and for disease.
2. Additional Requirements
(A) Verification of Coverage. Within 30 days after the Contractor signs this Agreement, and at
any time during the term of this Agreement as requested by the County's Risk Manager or the
County Administrative Office, the Contractor shall deliver, or cause its broker or producer to
deliver, to the County of Fresno Department of Social Services, at P.O. Box 1912, Fresno,
California 93712, or DSSContractlnsurance(a�fresnocountyca.gov, and by mail or email to the
person identified to receive notices under this Agreement, certificates of insurance and
endorsements for all of the coverages required under this Agreement.
(i) Each insurance certificate must state that: (1) the insurance coverage has been
obtained and is in full force; (2) the County, its officers, agents, employees, and
volunteers are not responsible for any premiums on the policy; and (3) the Contractor
has waived its right to recover from the County, its officers, agents, employees, and
volunteers any amounts paid under any insurance policy required by this Agreement
and that waiver does not invalidate the insurance policy.
(ii) The commercial general liability insurance certificate must also state, and include an
endorsement, that the County of Fresno, its officers, agents, employees, and
volunteers, individually and collectively, are additional insureds insofar as the
operations under this Agreement are concerned. The commercial general liability
insurance certificate must also state that the coverage shall apply as primary insurance
Exhibit C
Page 2 of 2
and any other insurance, or self-insurance, maintained by the County shall be excess
only and not contributing with insurance provided under the Contractor's policy
(iii) The automobile liability insurance certificate must state that the policy covers any auto
used in connection with this Agreement.
(B) Acceptability of Insurers. All insurance policies required under this Agreement must be
issued by admitted insurers licensed to do business in the State of California and possessing at
all times during the term of this Agreement an A.M. Best, Inc. rating of no less than A: VII.
(C) Notice of Cancellation or Change. For each insurance policy required under this Agreement,
the Contractor shall provide to the County, or ensure that the policy requires the insurer to
provide to the County, written notice of any cancellation or change in the policy as required in
this paragraph. For cancellation of the policy for nonpayment of premium, the Contractor shall,
or shall cause the insurer to, provide written notice to the County not less than 10 days in
advance of cancellation. For cancellation of the policy for any other reason, and for any other
change to the policy, the Contractor shall, or shall cause the insurer to, provide written notice to
the County not less than 30 days in advance of cancellation or change. The County in its sole
discretion may determine that the failure of the Contractor or its insurer to timely provide a
written notice required by this paragraph is a breach of this Agreement.
(D) County's Entitlement to Greater Coverage. If the Contractor has or obtains insurance with
broader coverage, higher limits, or both, than what is required under this Agreement, then the
County requires and is entitled to the broader coverage, higher limits, or both. To that end, the
Contractor shall deliver, or cause its broker or producer to deliver, to the County's Risk
Manager certificates of insurance and endorsements for all of the coverages that have such
broader coverage, higher limits, or both, as required under this Agreement.
(E) Waiver of Subrogation. The Contractor waives any right to recover from the County, its
officers, agents, employees, and volunteers any amounts paid under the policy of worker's
compensation insurance required by this Agreement. The Contractor is solely responsible to
obtain any policy endorsement that may be necessary to accomplish that waiver, but the
Contractor's waiver of subrogation under this paragraph is effective whether or not the
Contractor obtains such an endorsement.
(F) County's Remedy for Contractor's Failure to Maintain. If the Contractor fails to keep in
effect at all times any insurance coverage required under this Agreement, the County may, in
addition to any other remedies it may have, suspend or terminate this Agreement upon the
occurrence of that failure, or purchase such insurance coverage, and charge the cost of that
coverage to the Contractor. The County may offset such charges against any amounts owed
by the County to the Contractor under this Agreement.
(G)Subcontractors. The Contractor shall require and verify that all subcontractors used by the
Contractor to provide services under this Agreement maintain insurance meeting all insurance
requirements provided in this Agreement. This paragraph does not authorize the Contractor to
provide services under this Agreement using subcontractors.
Exhibit D
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"),
must disclose any self-dealing transactions that they are a party to while providing goods,
performing services, or both for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to
the County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the
transaction; and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
Exhibit D
Page 2of2
(1) Company Board Member Information:
Name: Date:
Job
Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations
Code 5233 (a):
(5)Authorized Signature
Signature: Date:
Exhibit E
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (COUNTY) and Reading and Beyond
(PROVIDER)related to provision of emergency shelter care services for COUNTY's
dependent children, requires that the undersigned report all known or suspected child
abuse or neglect to one or more of the agencies set forth in Penal Code (P.C.) section(§)
11165.9.
For purposes of the undersigned's child abuse reporting requirements, "child
abuse or neglect" includes physical injury inflicted by other than accidental means upon a
child by another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in
P.C. §11165.2, willful cruelty or unjustifiable punishment as defined in P.C. §11165.3,
and unlawful corporal punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the victim
of child abuse or neglect. (P.0 §11166.) The child abuse report shall be made to any
police department or sheriff's department(not including a school district police or
security department), or to any county welfare department, including Fresno County
Department of Social Services' 24 Hour CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a"reasonable suspicion"means that it is
objectively reasonable for a person to entertain a suspicion,based upon facts that could
cause a reasonable person in a like position, drawing,when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child does
not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C.
§11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
SIGNATURE DATE
0872fcfx