HomeMy WebLinkAboutAgreement A-24-155 with Teledata Services Company.pdf Agreement No. 24-155
1 SERVICE AGREEMENT
2 This Service Agreement ("Agreement") is dated April 9, 2024 and is between
3 Teledata Services Company, a California corporation ("Contractor"), and the County of Fresno,
4 a political subdivision of the State of California ("County").
5 Recitals
6 A. The County has need for the provision of internal low voltage cabling services for
7 County- owned and County-leased buildings. The cabling services may include low voltage
8 copper cabling and short run fiber, including repairs to existing cable plants, installation of new
9 data drops into existing cable plants, and the installation and/or the expansion of cable plants at
10 many County locations in accordance with specific terms, conditions, and requirements.
11 B. The County previously entered into a multi-vendor agreement for these services and
12 now desires to enter into an agreement with a single contractor.
13 C. The Contractor has provided vital, internal low-voltage cabling services for all projects
14 Countywide throughout the life of the previous agreement, and currently has several ongoing
15 projects.
16 D. The County desires to engage the Contractor through a suspension of competition for
17 the provision of internal low voltage services, to ensure the completion of critical projects
18 Countywide.
19 The parties therefore agree as follows:
20 Article 1
21 Contractor's Services
22 1.1 Scope of Services. The Contractor shall perform all of the services provided in
23 Exhibit A to this Agreement, titled "Scope of Services."
24 1.2 Representation. The Contractor represents that it is qualified, ready, willing, and
25 able to perform all of the services provided in this Agreement.
26 1.3 Compliance with Laws. The Contractor shall, at its own cost, comply with all
27 applicable federal, state, and local laws and regulations in the performance of its obligations
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1 under this Agreement, including but not limited to workers compensation, labor, and
2 confidentiality laws and regulations.
3 1.4 No Hostage Facility. The Contractor will follow present practices as outlined in
4 Exhibit E.
5 1.5 PREA Act. The Contractor will follow present practices as outlined in Exhibit F.
6 1.6 Background Check. The Contractor will follow present practices as outlined in
7 Exhibit G.
8 Article 2
9 County's Responsibilities
10 2.1 The County shall provide a County representative who will serve as point of contact
11 for the Contractor in the fulfillment of its duties under this Agreement ("County Representative").
12 The County Representative will be the County Internal Services Department's Information
13 Technology Services (ISD-IT) Manager, and/or their designees. Upon the execution of this
14 Agreement, the Contractor shall provide to the County Representative its contact person on
15 behalf of the Contractor.
16 2.2 The County shall contact the Contractor on an as-needed basis to request services,
17 the process of which is described in Exhibit A.
18 Article 3
19 Compensation, Invoices, and Payments
20 3.1 The County agrees to pay, and the Contractor agrees to receive, compensation for
21 the performance of its services under this Agreement as described in Exhibit B to this
22 Agreement.
23 3.2 Maximum Compensation. The maximum compensation payable to the Contractor
24 under this Agreement for the first year is $1,725,000 (Initial Term). Upon utilization of the one-
25 year extension option, if any, this maximum shall increase by an additional $1,725,000. The
26 total maximum compensation payable to the Contractor under this Agreement is $3,450,000 for
27 the entire potential two-year term. The Contractor's labor rates are to remain firm as established
28 in Exhibit B. In the event the total maximum compensation amount in the Initial Term is not fully
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1 expended, the remaining unspent funding amounts shall roll over to the subsequent term's
2 established maximum compensation.
3 The Contractor acknowledges that the County is a local government entity, and does so with
4 notice that the County's powers are limited by the California Constitution and by State law, and
5 with notice that the Contractor may receive compensation under this Agreement only for
6 services performed according to the terms of this Agreement and while this Agreement is in
7 effect, and subject to the maximum amount payable under this section. The Contractor further
8 acknowledges that County employees have no authority to pay the Contractor except as
9 expressly provided in this Agreement.
10 3.3 Invoices. The Contractor shall submit monthly invoices referencing the provided
11 agreement number to the County of Fresno, Internal Services Department, Attention: Business
12 Office, 333 W. Pontiac Way, Clovis, CA 93612, sdbusinessoffice(d_)fresnocountyca.go\ .. The
13 Contractor shall submit each invoice within 60 days after the month in which the Contractor
14 performs services and in any case within 60 days after the end of the term or termination of this
15 Agreement.
16 3.4 Payment. The County shall pay each correctly completed and timely submitted
17 invoice within 45 days after receipt. The County shall remit any payment to the Contractor's
18 address specified in the invoice.
19 3.5 Incidental Expenses. The Contractor is solely responsible for all of its costs and
20 expenses that are not specified as payable by the County under this Agreement.
21 Article 4
22 Term of Agreement
23 4.1 Term. This Agreement is retroactively effective on January 29, 2024 and terminates
24 on January 28, 2025 ("Initial Term"), except as provided in section 4.2, "Extension," or Article 6,
25 "Termination and Suspension," below.
26 4.2 Extension. The term of this Agreement may be extended for no more than one, one-
27 year period only upon written approval of both parties at least 30 days before the first day of the
28 next one-year extension period. The Director of Internal Services/Chief Information Officer or his
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1 or her designee is authorized to sign the written approval on behalf of the County based on the
2 Contractor's satisfactory performance. The extension of this Agreement by the County is not a
3 waiver or compromise of any default or breach of this Agreement by the Contractor existing at
4 the time of the extension whether or not known to the County.
5 Article 5
6 Notices
7 5.1 Contact Information. The persons and their addresses having authority to give and
8 receive notices provided for or permitted under this Agreement include the following:
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For the County:
10 Director of Internal Services/Chief Information Officer
County of Fresno
11 333 W. Pontiac Way
Clovis, CA 93612
12 isdcontracts(a�fresnocountyca.gov
13 For the Contractor:
Teledata Services Company
14 Mark Audelo, Project Manager/ Corporate Secretary
3886 N Ann Ave
15 Fresno, CA 93727
markaudelo@tscfresno.com
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17 5.2 Change of Contact Information. Either party may change the information in section
18 5.1 by giving notice as provided in section 5.3.
19 5.3 Method of Delivery. Each notice between the County and the Contractor provided
20 for or permitted under this Agreement must be in writing, state that it is a notice provided under
21 this Agreement, and be delivered either by personal service, by first-class United States mail, by
22 an overnight commercial courier service, or by Portable Document Format (PDF) document
23 attached to an email.
24 (A) A notice delivered by personal service is effective upon service to the recipient.
25 (B) A notice delivered by first-class United States mail is effective three County
26 business days after deposit in the United States mail, postage prepaid, addressed to the
27 recipient.
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1 (C)A notice delivered by an overnight commercial courier service is effective one
2 County business day after deposit with the overnight commercial courier service,
3 delivery fees prepaid, with delivery instructions given for next day delivery, addressed to
4 the recipient.
5 (D)A notice delivered by PDF document attached to an email is effective when
6 transmission to the recipient is completed (but, if such transmission is completed outside
7 of County business hours, then such delivery is deemed to be effective at the next
8 beginning of a County business day), provided that the sender maintains a machine
9 record of the completed transmission.
10 5.4 Claims Presentation. For all claims arising from or related to this Agreement,
11 nothing in this Agreement establishes, waives, or modifies any claims presentation
12 requirements or procedures provided by law, including the Government Claims Act (Division 3.6
13 of Title 1 of the Government Code, beginning with section 810).
14 Article 6
15 Termination and Suspension
16 6.1 Termination for Non-Allocation of Funds. The terms of this Agreement are
17 contingent on the approval of funds by the appropriating government agency. If sufficient funds
18 are not allocated, then the County, upon at least 30 days' advance written notice to the
19 Contractor, may:
20 (A) Modify the services provided by the Contractor under this Agreement; or
21 (B) Terminate this Agreement.
22 6.2 Termination for Breach.
23 (A) Upon determining that a breach (as defined in paragraph (C) below) has
24 occurred, the County may give written notice of the breach to the Contractor. The written
25 notice may suspend performance under this Agreement, and must provide at least 30
26 days for the Contractor to cure the breach.
27 (B) If the Contractor fails to cure the breach to the County's satisfaction within the
28 time stated in the written notice, the County may terminate this Agreement immediately.
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1 (C) For purposes of this section, a breach occurs when, in the determination of the
2 County, the Contractor has:
3 (1) Obtained or used funds illegally or improperly;
4 (2) Failed to comply with any part of this Agreement;
5 (3) Submitted a substantially incorrect or incomplete report to the County; or
6 (4) Improperly performed any of its obligations under this Agreement.
7 6.3 Termination without Cause. In circumstances other than those set forth above, the
8 County may terminate this Agreement by giving at least 30 days advance written notice to the
9 Contractor.
10 6.4 No Penalty or Further Obligation. Any termination of this Agreement by the County
11 under this Article 6 is without penalty to or further obligation of the County.
12 6.5 County's Rights upon Termination. Upon termination for breach under this Article
13 6, the County may demand repayment by the Contractor of any monies disbursed to the
14 Contractor under this Agreement that, in the County's sole judgment, were not expended in
15 compliance with this Agreement. The Contractor shall promptly refund all such monies upon
16 demand. This section survives the termination of this Agreement.
17 Article 7
18 Independent Contractor
19 7.1 Status. In performing under this Agreement, the Contractor, including its officers,
20 agents, employees, and volunteers, is at all times acting and performing as an independent
21 contractor, in an independent capacity, and not as an officer, agent, servant, employee,joint
22 venturer, partner, or associate of the County.
23 7.2 Verifying Performance. The County has no right to control, supervise, or direct the
24 manner or method of the Contractor's performance under this Agreement, but the County may
25 verify that the Contractor is performing according to the terms of this Agreement.
26 7.3 Benefits. Because of its status as an independent contractor, the Contractor has no
27 right to employment rights or benefits available to County employees. The Contractor is solely
28 responsible for providing to its own employees all employee benefits required by law. The
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1 Contractor shall save the County harmless from all matters relating to the payment of the
2 Contractor's employees, including compliance with Social Security withholding and all related
3 regulations.
4 7.4 Services to Others. The parties acknowledge that, during the term of this
5 Agreement, the Contractor may provide services to others unrelated to the County.
6 Article 8
7 Indemnity and Defense
8 8.1 Indemnity. The Contractor shall indemnify and hold harmless and defend the
9 County (including its officers, agents, employees, and volunteers) against all claims, demands,
10 injuries, damages, costs, expenses (including attorney fees and costs), fines, penalties, and
11 liabilities of any kind to the County, the Contractor, or any third party that arise from or relate to
12 the performance or failure to perform by the Contractor (or any of its officers, agents,
13 subcontractors, or employees) under this Agreement. The County may conduct or participate in
14 its own defense without affecting the Contractor's obligation to indemnify and hold harmless or
15 defend the County.
16 8.2 Survival. This Article 8 survives the termination of this Agreement.
17 Article 9
18 Insurance
19 9.1 The Contractor shall comply with all the insurance requirements in Exhibit D to this
20 Agreement.
21 Article 10
22 Inspections, Audits, and Public Records
23 10.1 Inspection of Documents. The Contractor shall make available to the County, and
24 the County may examine at any time during business hours and as often as the County deems
25 necessary, all of the Contractor's records and data with respect to the matters covered by this
26 Agreement, excluding attorney-client privileged communications. The Contractor shall, upon
27 request by the County, permit the County to audit and inspect all of such records and data to
28 ensure the Contractor's compliance with the terms of this Agreement.
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1 10.2 State Audit Requirements. If the compensation to be paid by the County under this
2 Agreement exceeds $10,000, the Contractor is subject to the examination and audit of the
3 California State Auditor, as provided in Government Code section 8546.7, for a period of three
4 years after final payment under this Agreement. This section survives the termination of this
5 Agreement.
6 10.3 Public Records. The County is not limited in any manner with respect to its public
7 disclosure of this Agreement or any record or data that the Contractor may provide to the
8 County. The County's public disclosure of this Agreement or any record or data that the
9 Contractor may provide to the County may include but is not limited to the following:
10 (A) The County may voluntarily, or upon request by any member of the public or
11 governmental agency, disclose this Agreement to the public or such governmental
12 agency.
13 (B) The County may voluntarily, or upon request by any member of the public or
14 governmental agency, disclose to the public or such governmental agency any record or
15 data that the Contractor may provide to the County, unless such disclosure is prohibited
16 by court order.
17 (C)This Agreement, and any record or data that the Contractor may provide to the
18 County, is subject to public disclosure under the Ralph M. Brown Act (California
19 Government Code, Title 5, Division 2, Part 1, Chapter 9, beginning with section 54950).
20 (D)This Agreement, and any record or data that the Contractor may provide to the
21 County, is subject to public disclosure as a public record under the California Public
22 Records Act (California Government Code, Title 1, Division 10, Chapter 3, beginning
23 with section 7920.200) ("CPRA").
24 (E) This Agreement, and any record or data that the Contractor may provide to the
25 County, is subject to public disclosure as information concerning the conduct of the
26 people's business of the State of California under California Constitution, Article 1,
27 section 3, subdivision (b).
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1 (F) Any marking of confidentiality or restricted access upon or otherwise made with
2 respect to any record or data that the Contractor may provide to the County shall be
3 disregarded and have no effect on the County's right or duty to disclose to the public or
4 governmental agency any such record or data.
5 10.4 Public Records Act Requests. If the County receives a written or oral request
6 under the CPRA to publicly disclose any record that is in the Contractor's possession or control,
7 and which the County has a right, under any provision of this Agreement or applicable law, to
8 possess or control, then the County may demand, in writing, that the Contractor deliver to the
9 County, for purposes of public disclosure, the requested records that may be in the possession
10 or control of the Contractor. Within five business days after the County's demand, the
11 Contractor shall (a) deliver to the County all of the requested records that are in the Contractor's
12 possession or control, together with a written statement that the Contractor, after conducting a
13 diligent search, has produced all requested records that are in the Contractor's possession or
14 control, or (b) provide to the County a written statement that the Contractor, after conducting a
15 diligent search, does not possess or control any of the requested records. The Contractor shall
16 cooperate with the County with respect to any County demand for such records. If the
17 Contractor wishes to assert that any specific record or data is exempt from disclosure under the
18 CPRA or other applicable law, it must deliver the record or data to the County and assert the
19 exemption by citation to specific legal authority within the written statement that it provides to
20 the County under this section. The Contractor's assertion of any exemption from disclosure is
21 not binding on the County, but the County will give at least 10 days' advance written notice to
22 the Contractor before disclosing any record subject to the Contractor's assertion of exemption
23 from disclosure. The Contractor shall indemnify the County for any court-ordered award of costs
24 or attorney's fees under the CPRA that results from the Contractor's delay, claim of exemption,
25 failure to produce any such records, or failure to cooperate with the County with respect to any
26 County demand for any such records.
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1 Article 11
2 Disclosure of Self-Dealing Transactions
3 11.1 Applicability. This Article 11 applies if the Contractor is operating as a corporation,
4 or changes its status to operate as a corporation.
5 11.2 Duty to Disclose. If any member of the Contractor's board of directors is party to a
6 self-dealing transaction, he or she shall disclose the transaction by completing and signing a
7 "Self-Dealing Transaction Disclosure Form" (Exhibit C to this Agreement) and submitting it to
8 the County before commencing the transaction or immediately after.
9 11.3 Definition. "Self-dealing transaction" means a transaction to which the Contractor is
10 a party and in which one or more of its directors, as an individual, has a material financial
11 interest.
12 Article 12
13 General Terms
14 12.1 Modification. Except as provided in Article 6, "Termination and Suspension," this
15 Agreement may not be modified, and no waiver is effective, except by written agreement signed
16 by both parties. The Contractor acknowledges that County employees have no authority to
17 modify this Agreement except as expressly provided in this Agreement.
18 12.2 Non-Assignment. Neither party may assign its rights or delegate its obligations
19 under this Agreement without the prior written consent of the other party.
20 12.3 Governing Law. The laws of the State of California govern all matters arising from
21 or related to this Agreement.
22 12.4 Jurisdiction and Venue. This Agreement is signed and performed in Fresno
23 County, California. The Contractor consents to California jurisdiction for actions arising from or
24 related to this Agreement, and, subject to the Government Claims Act, all such actions must be
25 brought and maintained in Fresno County.
26 12.5 Construction. The final form of this Agreement is the result of the parties' combined
27 efforts. If anything in this Agreement is found by a court of competent jurisdiction to be
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1 ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement
2 against either party.
3 12.6 Days. Unless otherwise specified, "days" means calendar days.
4 12.7 Headings. The headings and section titles in this Agreement are for convenience
5 only and are not part of this Agreement.
6 12.8 Severability. If anything in this Agreement is found by a court of competent
7 jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in
8 effect, and the parties shall make best efforts to replace the unlawful or unenforceable part of
9 this Agreement with lawful and enforceable terms intended to accomplish the parties' original
10 intent.
11 12.9 Nondiscrimination. During the performance of this Agreement, the Contractor shall
12 not unlawfully discriminate against any employee or applicant for employment, or recipient of
13 services, because of race, religious creed, color, national origin, ancestry, physical disability,
14 mental disability, medical condition, genetic information, marital status, sex, gender, gender
15 identity, gender expression, age, sexual orientation, military status or veteran status pursuant to
16 all applicable State of California and federal statutes and regulation.
17 12.10 No Waiver. Payment, waiver, or discharge by the County of any liability or obligation
18 of the Contractor under this Agreement on any one or more occasions is not a waiver of
19 performance of any continuing or other obligation of the Contractor and does not prohibit
20 enforcement by the County of any obligation on any other occasion.
21 12.11 Entire Agreement. This Agreement, including its exhibits, is the entire agreement
22 between the Contractor and the County with respect to the subject matter of this Agreement,
23 and it supersedes all previous negotiations, proposals, commitments, writings, advertisements,
24 publications, and understandings of any nature unless those things are expressly included in
25 this Agreement. If there is any inconsistency between the terms of this Agreement without its
26 exhibits and the terms of the exhibits, then the inconsistency will be resolved by giving
27 precedence first to the terms of this Agreement without its exhibits, and then to the terms of the
28 exhibits.
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1 12.12 No Third-Party Beneficiaries. This Agreement does not and is not intended to
2 create any rights or obligations for any person or entity except for the parties.
3 12.13 Authorized Signature. The Contractor represents and warrants to the County that:
4 (A) The Contractor is duly authorized and empowered to sign and perform its
5 obligations under this Agreement.
6 (B) The individual signing this Agreement on behalf of the Contractor is duly
7 authorized to do so and his or her signature on this Agreement legally binds the
8 Contractor to the terms of this Agreement.
9 12.14 Electronic Signatures. The parties agree that this Agreement may be executed by
10 electronic signature as provided in this section.
11 (A) An "electronic signature" means any symbol or process intended by an individual
12 signing this Agreement to represent their signature, including but not limited to (1) a
13 digital signature; (2) a faxed version of an original handwritten signature; or (3) an
14 electronically scanned and transmitted (for example by PDF document) version of an
15 original handwritten signature.
16 (B) Each electronic signature affixed or attached to this Agreement (1) is deemed
17 equivalent to a valid original handwritten signature of the person signing this Agreement
18 for all purposes, including but not limited to evidentiary proof in any administrative or
19 judicial proceeding, and (2) has the same force and effect as the valid original
20 handwritten signature of that person.
21 (C)The provisions of this section satisfy the requirements of Civil Code section
22 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
23 Part 2, Title 2.5, beginning with section 1633.1).
24 (D) Each party using a digital signature represents that it has undertaken and
25 satisfied the requirements of Government Code section 16.5, subdivision (a),
26 paragraphs (1) through (5), and agrees that each other party may rely upon that
27 representation.
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1 (E) This Agreement is not conditioned upon the parties conducting the transactions
2 under it by electronic means and either party may sign this Agreement with an original
3 handwritten signature.
4 12.15 Counterparts. This Agreement may be signed in counterparts, each of which is an
5 original, and all of which together constitute this Agreement.
6 [SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Agreement on the date stated in the introductory clause.
2
Teledata Services Company COUNTY OF FRESNO
4 7'r�
5 Mark Audelo, Project Manager/Corporate Nathan Magsig, Chairman of the Board of
Secretary Supervisors of the County of Fresno
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3886 N Ann Ave Attest:
7 Fresno, CA 93727 Bernice E. Seidel
Clerk of the Board of Supervisors
8 County of Fresno, State of California
9
By: _
10 Deputy
11 For accounting use only:
12 Org No.: 8905
Account No.: 7205
13 Fund No.: 1020
Subclass No.: 10000
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Exhibit A
1 Scope of Services
2 On an as-needed bases, as determined and initiated by the County, the Contractor will
3 provide internal low voltage cabling services to the County. The Contractor agrees to have the
4 capability of providing, adhering to, and having access to of the following which include, but is
5 not limited to the services, compliance requirements, and obligatory brand specifications of
6 products as described herein:
7 A) SERVICE SPECIFICATIONS
8 The County shall contact the Contractor on an as-needed basis to request service orders.
9 Service Orders will be placed in writing by the designated representatives from ISD-IT. The
10 Contractor and ISD-IT shall agree which personnel are authorized to place orders against this
11 Agreement. A written list of such authorized County personnel shall be maintained and kept
12 current by both the Contractor and the County for the term of this Agreement.
13 1. Each project shall define the services to be offered. The Contractor shall detail all costs
associated with the installation services described. All costs, recurring and non-
recurring shall be presented in a manner that allows costs to be easily understood. At
15 minimum, cost proposals shall specify: Job title, and Job ID number; job description;
requested start and completion dates; special comments or considerations, parts, and
16 cost; labor hours and cost; and tax and freight.
17 2 The Contractor shall ensure the provision of voice/data grade, copper riser, station
18 distribution, multi-mode fiber, single mode fiber and CAT 6/CAT 6A Class data cabling
distribution to support voice and data communications.
19
20 3. Response Levels for Emergency Services:
21 LEVEL I: Requires onsite response within one (1) hour or less.
22 LEVEL II: Requires onsite response within four (4) hours or less.
23 LEVEL III: Requires onsite response at 7:OOAM, the next normal working day.
24 Determination of the call response level is at the discretion of the County
Representative or his/her authorized representative(s). Failure to furnish emergency
25 response services within the above-specified required response time may result in one
26 or more of the following consequences: withholding of payment or termination of this
Agreement.
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28 B) VOICE, DATA, AND FIBER TERMINATION
A-1
Exhibit A
1 1. Terminations on standard CAT 6/CAT 6A Class E RJ-45 8-position jack (ANSI/TIA/EIA-
2 568B), unless otherwise specified, and according to cable plant requirements.
3 2. Certified to install Leviton products
4 3. Certified to install Berk-tek products
5 4. Berk-tek CAT 6/CAT6A Class E cable use, and standardized to T568B
6 5. MDF/IDF to 110-type termination to appropriately paired bracketing and hardware
7 6. Cable trays, backboards, and frames to provide a logical layout to equipment spaces and
8 IDF location (ANSI/TIA/EIA-606A
9 7. Fiber cable at multi-mode 50/125 micron, single mode at ITU-T G.657.A1
10 8. The Contractor certified to install both multi-mode and single mode fiber
11 C) INSTALLATION
12 1. The Contractor will coordinate with County ISD-IT to coordinate anticipated interruptions;
County reserves the right to minimize interruptions / schedule some services during after
13 hour schedules
14
2. The Contractor will advise ISD-IT of major disturbances (drilling, framing, and other
15 installation) prior to beginning work
16 3. The Contractor shall supply its own necessary tools, equipment, ladders, etc., to complete
17 work
18 4. The Contractor shall broom clean work areas at the end of each shift workday
19 5. Installation equipment, material, and product will only be allowed to be kept in specified
areas; hallways, office areas, lobbies, etc., County will not be held liable for lost or stolen
20 equipment
21 6. All cabling secured above ceiling spaces to building structure at eight (8) foot intervals
22 through combined use of, but not limited to, J hooks, beam clamps, D-rings, and hangers
23 7. At no time shall data drops/homeruns be secured to the building structure above ceiling
without the use of cable supports
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25 8. Cabling about ceiling shall be sectioned off, bundled & tied; and routed back to
intermediate, MDF/IDF9s) or MPOE9s) using a star configuration
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9. Wiring shall run continuously from the outlet to the wiring closet without breaks or splices
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10. Cable supports (J Hooks, etc.) shall be sized 50% larger than needed to allow for future
28 growth
A-2
Exhibit A
1 11. All Boxes equipment and cable shall be firmly secured in place; boxes, jacks, and blocks
2 shall be plumb and square; consideration to be given for overall installation aesthetics and
cleanliness
3
12. Sample Installation diagrams are to be followed at all times
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13. Deviations due to design and/or building structure, must be cleared with County's ISD-IT
5 Low Voltage Coordinator
6 14. Any new or replacement premises wiring shall be clearly labeled; the Contractor and
7 County will work to design a structured method of designing all cabling involved with the
project
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15. The Contractor will observe all applicable departmental safety and security regulations
9 established
10 16. The Contractor is responsible for repairing any damage it causes to any County building
11 17. The Contractor shall exercise reasonable care to avoid any damage to County property
12
18. The Contractor must report to the County any property damage that may exist or may
13 occur during the occupancy of the site
14 19. The Contractor must perform all duties as expected, and run all jumpers and wiring for
15 surge protection to the carrier network, or as otherwise directed by the ISD-IT Project
Manager
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20. The Contractor must correct all defects for which the Contractor is responsible, within one
17 (1) week of notification, unless other arrangements are agreed upon by County and the
18 Contractor
19 21. Upon completion of work, the Contractor must remove its tools, equipment and all debris
from the premises and must leave the premises clean and neat
20
22. The Contractor will obtain ISD-IT approval before cutting into or through any part of the
21 building structure such as beams, girders, concrete or tile floors, partitions and ceilings.
22 The Contractor shall restore any girders, beams, floors, partitions, ceilings, fire partitions
and walls to their original condition
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23. Any roof penetrations shall adhere to NRCA standards. The proper integration of new
24 electrical conduit into existing roofing requires penetrations to be no less than 12" from
25 the base of the perimeter wall or any adjacent penetration or roof curb. Conduit should be
contained within a sheet lead pre-manufactured or field-fabricated lead jack in a diameter
26 closely resembling, but larger than that of the conduit. The top of the lead jacks are to be
27 closed from weather using a galvanized stainless steel clamp and Terpolyer sealant.
Conduit on weather-resistant wood or rubber blocks are to allow for unrestricted drainage,
28 and verify all anchors used to attach the cameras to the perimeter walls are properly
A-3
Exhibit A
1 sealed with a Terpolymer sealant— no bituminous (asphalt) or mastic roofing products are
2 to be used
3 24. The Contractor shall coordinate all work with ISD-IT
4 25. Core boring set up is to be handled in such a way as to minimize interference with daily
operations and with minimal impact to the work environment. Structural engineering
5 approval may be required, depending upon the building and location of the desired core
6 bore
7 26. Fiber optic cable service loops are to be provided at all fiber termination points. Wiring
closet loops are to be a minimum of 15ft. End termination or main termination point loop is
8 to be a minimum of 150ft.
9 27. Category 6/6A Class E and Category 3 horizontal cabling shall have a minimum two (2)
10 foot service loop for each cable above ceiling. Service loop is to be neatly dressed and
secured
11
28. Category 6/6A patch panel terminations are to maintain cable jacket and twist a minimum
12 of one half inch from point of termination. End station terminations are to maintain cable
13 jacket and twist up to the edge of the jack housing.
14 29. All indoor/outdoor splices and distribution must be enclosed in an enclosure designed for
the purpose and able to provide maximum protection to splices and protection from
15 environmental effects
16 30. All splices must be able to withstand environmental effects and mechanical shock
17 31. Splice trays must protect all fiber splices
18
32. Fusing cassettes are to be used on the end of all terminations unless explicitly defined
19 otherwise by the ISD-IT Low Voltage Coordinator
20 33. All inside distribution and outside plant fiber cabling must utilize loops at MDF/MPOE and
21 vaults for strain relief.
22 34. The use of armored fiber is mandatory in ALL situations that fiber is being installed
indoors. Buried or aerial fiber optic cable must be approved and designed to specific
23 standards intended for aerial or buried application.
24 35. All fiber must be plenum grade when directed according to regulatory code, or unless
25 otherwise specified by ISD-IT low voltage project manager, and run in an inner,,,.+to its
termination point (fiber patch panel)
26
36. Installation work may involve performing installation duties in an operational, production
27 datacenter. At no time will installation work be permitted without direction from County's
28 ISD-IT project manager and under direct supervision
A-4
Exhibit A
1 D) TESTING AND ACCEPTANCE
2 1. ISD-IT will make inspection as it deems necessary when notified by the Contractor that
3 the services requested, or any part thereof, are ready for acceptance. If items from any
project have been omitted or need changing as per requirements stated herein, they shall
4 be noted in a "punch list". This deviation list will be given to the Contractor, who is
5 expected to complete all items within the time specified by ISD-IT
6 2. Installation of structured horizontal wiring, cable riser, voice and data drops, raceway,
terminations, fiber riser, fiber distribution, coring, and peripheral equipment must be
7 completed
8 3. Performance and quality tests shall be conducted as specified for each job
9 4. Incorporating the full range of testing specified, successful testing by the Contractor shall
10 include a written report of all performance and quality results provided to the ISD-IT
project manager
11
5. Implementation of any and all deviation list items which may result from inspections by the
12 ISD-IT project manager must be completed within one (1) week unless agreed upon by
13 both parties
14 6. Acceptance of each project for the services requested shall be granted after all equipment
has passed the tests required and has been in operation thirty (30) consecutive days
15 without a major failure. In the event of a failure, the County reserves the right to extend
16 the acceptance date until a time the installation complies with the thirty (30) day major
fault free requirement
17
7. Final payment to the Contractor will be made within forty-five (45) days receipt of an
18 approved invoice and upon acceptance of services from ISD-IT
19 E) CATEGORY 6/6A CLASS E
20 Testing shall be end to end, patch panel to jack including patch cables according to material
21 installed, and according to regulatory code. (Total run length not to exceed 316ft., with patch
cables 328ft). Test results shall be presented in an PDF, detailing cable port location (building,
22 closet etc.) and all requested test data for the run.
23 The following tests shall be run on all installed Category 6/6A Class E data runs.
24
1. Length
25
2. Insertion Loss
26
3. PS NEXT Loss
27
4. ACR-F Loss
28
A-5
Exhibit A
1 5. Return Loss
2 6. Propagation Delay
3 7. Delay Skew
4 F) SINGLE MODE AND MULTI-MODE FIBER TESTING
5 Testing is to be end to end with all terminations and splices involved for each strand tested,
6 OTDR, Both directions. Test results shall be presented in an Excel spreadsheet, version 5.0 or
greater, detailing cable, cable port, location (building, closet etc.), length and attenuation in dB.
7 Fluke OTDR testing reports can be utilized where and when approved by the ISD-IT project
8 manager.
9 The following standards will be used on all installed fiber strands:
10 1. ANSI/TIA/EIA-455-59A, Measurement of Fiber Point Discontinuities Using an OTDR
11 2. ANSI/TIA/EIA-455-60A, Measurement of Fiber or Cable Length Using an OTDR
12 3. ANSI/TIA/EIA-455-61A, Measurement of Fiber or Cable Attenuation Using an OTDR
13 4. ANSI/TIA/EIA-526-7, Optical Power Loss Measurements of Installed Single Mode Fiber
14 Cable Plant
15 5. ANSI/TIA/EIA-526-14-A, Optical Power Loss Measurements of Installed Multimode Fiber
Cable Plant
16
17 G) INSTALLER QUALIFICATION
18 1. Each project will require a qualified installer, certified for the installation of Berk-Tec
cabling. Evidence of this certification may be required, at any time, during the term of the
19 contract
20 2. Special qualifications (livescan or other) may be required for THE CONTRACTOR
21 installer(s), depending upon job environments, location or purpose (example: Sheriff's
office, Coroner, School sites)
22
H) SERVICE WARRANTY
23
1. The Contractor shall provide a warranty of 30 days following occupancy as a standard
24 business practice unless the warranty requirement is waived in writing by the County's
25 ISD-IT Project Manager
26
27 1) ESCALATION CONTACT INFORMAITON
28 COUNTY:
A-6
Exhibit A
1 Information Technology Service Desk
2 Office Phone:559-600-5900
3 be[VlUeUesK(cuIIesnUUUunLyca.goy
4 333 W. Pontiac Ave Clovis, CA 93612
5 CONTRACTOR:
6
Teledata Services Company
7
Steve Furin, CEO
8
Office Phone: 559-291-3975
9
Mobile Phone: 559-647-7376
10
11 3886 N Ann Ave Fresno, CA 93727
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
A-7
Exhibit B
1 Compensation
2 The Contractor will be compensated for performance of its services under this
3 Agreement as provided in this Exhibit B. The Contractor is not entitled to any compensation
4 except as expressly provided in this Exhibit B.
5 PREVAILING WAGE LABOR PER HOUR
6 (During regular business hours from 6AM.—5PM)
7 Master Level Technician $ 140.00
Journeyman Level Technician $ 130.00
8 Apprentice/Helper $ N/A
9
PREVAILING WAGE EMERGENCY, HOLIDAY,AND OVERTIME LABOR PER HOUR
10 (Outside of regular business hours from 6AM-5PM), Example: Assumption of cut Fiber. Fiber leads to
11 County Facility, assume backhoe is needed to dig conduits to fix fiber outside of building. Example for
labor costs below.
12
13 Master Level Technician $ 175.00
Journeyman Level Technician $ 160.00
14 Apprentice/Helper $ N/A
15
16
PREVAILING WAGE LABOR PER HOUR(LARGE PROJECT PRICING)
17 (Outside of regular business hours from 6AM - 5PM), Example: Assumption of cut Fiber. Fiber leads to
18 County Facility, assume backhoe is needed to dig conduits to fix fiber outside of building. Example for
labor costs below.
19
20 Master Level Technician $ 135.00
Journeyman Level Technician $ 125.00
21 Apprentice/Helper $ N/A
22
23
24
25
26
27
28
B-1
Exhibit C
Self-Dealing Transaction Disclosure Form
In order to conduct business with the County of Fresno ("County"), members of a
contractor's board of directors ("County Contractor"), must disclose any self-dealing transactions
that they are a party to while providing goods, performing services, or both for the County. A
self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest."
The definition above will be used for purposes of completing this disclosure form.
Instructions
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
The form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
C-1
Exhibit C
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a
party to)
(4) Explain why this self-dealing transaction is consistent with the requirements of
Corporations Code § 5233 (a)
(5) Authorized Signature
Signature: Date:
C-2
Exhibit D
Insurance Requirements
1. Required Policies
Without limiting the County's right to obtain indemnification from the Contractor or any third
parties, the Contractor, at its sole expense, shall maintain in full force and effect the following
insurance policies throughout the term of this Agreement.
(A) Commercial General Liability. Commercial general liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
Coverage must include products, completed operations, property damage, bodily injury,
personal injury, and advertising injury. The Contractor shall obtain an endorsement to
this policy naming the County of Fresno, its officers, agents, employees, and volunteers,
individually and collectively, as additional insureds, but only insofar as the operations
under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County
is excess only and not contributing with insurance provided under the Contractor's
policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages.
Coverage must include any auto used in connection with this Agreement.
(C)Workers Compensation. Workers compensation insurance as required by the laws of
the State of California with statutory limits.
(D) Employer's Liability. Employer's liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for disease.
(E) Professional Liability. Professional liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence and an annual aggregate of Three Million
Dollars ($3,000,000). If this is a claims-made policy, then (1) the retroactive date must
be prior to the date on which services began under this Agreement; (2) the Contractor
shall maintain the policy and provide to the County annual evidence of insurance for not
less than five years after completion of services under this Agreement; and (3) if the
policy is canceled or not renewed, and not replaced with another claims-made policy
with a retroactive date prior to the date on which services begin under this Agreement,
then the Contractor shall purchase extended reporting coverage on its claims-made
policy for a minimum of five years after completion of services under this Agreement.
(F) Molestation Liability. Sexual abuse/ molestation liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence, with an annual aggregate of
Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
2. Additional Requirements
(A) Verification of Coverage. Within 30 days after the Contractor signs this Agreement,
and at any time during the term of this Agreement as requested by the County's Risk
Manager or the County Administrative Office, the Contractor shall deliver, or cause its
broker or producer to deliver, to the County Risk Manager, at 2220 Tulare Street, 16th
D-1
Exhibit D
Floor, Fresno, California 93721, or LIRRiskManagement fresnocountyca.gov, and by
mail or email to the person identified to receive notices under this Agreement,
certificates of insurance and endorsements for all of the coverages required under this
Agreement.
(i) Each insurance certificate must state that: (1) the insurance coverage has been
obtained and is in full force; (2) the County, its officers, agents, employees, and
volunteers are not responsible for any premiums on the policy; and (3) the
Contractor has waived its right to recover from the County, its officers, agents,
employees, and volunteers any amounts paid under any insurance policy
required by this Agreement and that waiver does not invalidate the insurance
policy.
(ii) The commercial general liability insurance certificate must also state, and include
an endorsement, that the County of Fresno, its officers, agents, employees, and
volunteers, individually and collectively, are additional insureds insofar as the
operations under this Agreement are concerned. The commercial general liability
insurance certificate must also state that the coverage shall apply as primary
insurance and any other insurance, or self-insurance, maintained by the County
shall be excess only and not contributing with insurance provided under the
Contractor's policy.
(iii) The automobile liability insurance certificate must state that the policy covers any
auto used in connection with this Agreement.
(iv) The professional liability insurance certificate, if it is a claims-made policy, must
also state the retroactive date of the policy, which must be prior to the date on
(B) Acceptability of Insurers. All insurance policies required under this Agreement must be
issued by admitted insurers licensed to do business in the State of California and
possessing at all times during the term of this Agreement an A.M. Best, Inc. rating of no
less than A: VI I.
(C) Notice of Cancellation or Change. For each insurance policy required under this
Agreement, the Contractor shall provide to the County, or ensure that the policy requires
the insurer to provide to the County, written notice of any cancellation or change in the
policy as required in this paragraph. For cancellation of the policy for nonpayment of
premium, the Contractor shall, or shall cause the insurer to, provide written notice to the
County not less than 10 days in advance of cancellation. For cancellation of the policy
for any other reason, and for any other change to the policy, the Contractor shall, or shall
cause the insurer to, provide written notice to the County not less than 30 days in
advance of cancellation or change. The County in its sole discretion may determine that
the failure of the Contractor or its insurer to timely provide a written notice required by
this paragraph is a breach of this Agreement.
(D) County's Entitlement to Greater Coverage. If the Contractor has or obtains insurance
with broader coverage, higher limits, or both, than what is required under this
Agreement, then the County requires and is entitled to the broader coverage, higher
limits, or both. To that end, the Contractor shall deliver, or cause its broker or producer
to deliver, to the County's Risk Manager certificates of insurance and endorsements for
D-2
Exhibit D
all of the coverages that have such broader coverage, higher limits, or both, as required
under this Agreement.
(E) Waiver of Subrogation. The Contractor waives any right to recover from the County, its
officers, agents, employees, and volunteers any amounts paid under the policy of
worker's compensation insurance required by this Agreement. The Contractor is solely
responsible to obtain any policy endorsement that may be necessary to accomplish that
waiver, but the Contractor's waiver of subrogation under this paragraph is effective
whether or not the Contractor obtains such an endorsement.
(F) County's Remedy for Contractor's Failure to Maintain. If the Contractor fails to keep
in effect at all times any insurance coverage required under this Agreement, the County
may, in addition to any other remedies it may have, suspend or terminate this
Agreement upon the occurrence of that failure, or purchase such insurance coverage,
and charge the cost of that coverage to the Contractor. The County may offset such
charges against any amounts owed by the County to the Contractor under this
Agreement.
(G)Subcontractors. The Contractor shall require and verify that all subcontractors used by
the Contractor to provide services under this Agreement maintain insurance meeting all
insurance requirements provided in this Agreement. This paragraph does not authorize
the Contractor to provide services under this Agreement using subcontractors.
D-3
Exhibit E
Subject: Hostage Situations
Q9"` Fresno County Policy Number: 326.0
o oQ. Juvenile Justice Campus '
Page: 1 of 2
Policy
Date Originated: April 1, 2004
Date Revised: February 1, 2008
Authority: Title 15; Section 1327;
California Code of Regulations
It is imperative for the safety and security of all persons within Juvenile Justice Campus (JJC)
facilities, as well as for those in the community, that minors are not allowed to leave the secure
confines of the facilities by the taking of a hostage(s). If successful in securing a release through
these means minors would be much more likely in the future to use this practice again in an
attempt to escape the confines of the facilities. This would put those visiting and working at the
JJC at higher level of risk and would jeopardize the safety of the community if the minor was in
fact successful in securing his/her release.
The JJC is a "no-hostage" facility. This means that minors will not be released from custody
under any circumstances due to the taking of a hostage(s). Any staff person taken hostage, no
matter what their rank or status, immediately loses their authority and any orders issued by that
person will not be followed.
I. HOSTAGE SITUATION PROCEDURES
A. If any minor(s) and/or other person(s) in the facility attempt to hold any person
hostage, and they do not respond to verbal commands to stop staff will
immediately notify the Watch Commander. He/she will respond to the location and
assess the situation. If a hostage situation is in progress the Watch Commander
will:
1. Summon assistance from other officers as required.
2. Establish a secure perimeter around the hostage takers and allow no one to
pass into it for any reason without authorization. Risks should not be taken that
might allow the taking of additional hostages.
3. Evacuate all non-essential persons at the scene to a safe location or any
housing pod that is not directly involved in the incident.
E-1
Exhibit E
4. Direct officers to place minors in uninvolved housing pods in their rooms and
have them remain there until directed otherwise. Minors outside of housing
pods will remain in place under officer supervision until it is safe to return to
their respective housing pods or any housing pod that is not directly involved in
the incident.
5. Immediately notify the Director or the Probation Services Manager/Assistant
Director in his/her absence and confer with higher authority as to action to be
taken. Administration in turn will notify the Chief.
B. The Fresno Sheriff's Dispatch Center (488-3111) will be notified immediately and
a request for a trained hostage negotiator and other emergency personnel will be
made as needed. Prior to the arrival of the Sheriff Department's hostage
negotiator the Watch Commander will attempt to ascertain:
1. The number and identity of both the hostages and hostage takers;
2. Any known weapons possessed by the hostage takers;
3. The demands of the hostage takers.
C. The Watch Commander will retain and direct departing custody officers, as well
as, available Probation peace officer staff to assist with security and safety needs,
as necessary. Additional Juvenile Correctional Officers should be called in as may
be needed to insure the safe and secure operation of the facility.
D. The Watch Commander will coordinate with the Sheriff's Department all activities
taken to resolve the hostage situation, including the use of appropriate force, and
will maintain control of the facility until relieved of that duty by the presence of a
Probation Services Manager/Assistant Director, Director, or the Chief Probation
Officer.
E. Once the hostage situation has been resolved the minors involved should be
housed in the most secure setting available and all appropriate charges should be
filed.
F. Each officer and/or non-sworn staff member who was involved or observed the
incident will complete an incident report and if required, the appropriate critical
incident evaluation report(s) regarding the details of the incident prior to the end of
his/her shift. (See Incident Report, located in JAS Probation View, under"Word
Templates"
G. The Watch Commander will prepare a Critical Incident Investigation Report, using
the Critical Incident Evaluation Report- Page 2 report form and the critical incident
evaluation report(s) completed by the reporting persons at the time of the incident.
II. PARENTAL AND MEDIA INFORMATION
E-2
Exhibit E
A. Attempts will be made at the direction of Administration to reach the families of the
hostages to advise them of the situation. Notification will also be made to the
parents of the hostage takers as deemed appropriate.
B. All media inquiries will be referred to the Chief's office per departmental policy.
III. SECURITY AND OPERATIONAL REVIEW
A. Once the incident has been resolved a team will be established to conduct a security and
operational review of the incident. The review will be conducted within 2 days of the resolution
of the incident. The review team will be comprised of the facility administrator and/or facility
Director, Probation Services Manager/Assistant Director and Supervising Juvenile Correctional
Officers who are relevant to the incident. The team will review the circumstances leading up to
the incident and any necessary corrective action necessary to ensure that such an incident does
not repeat itself.
E-3
Exhibit F
THE PRISON RAPE ELIMINATION
(PREA) ACT
The Contractor must comply with the Prison Rape Elimination (PREA) Act as
stated below:
"CONTRACTOR shall comply with all Prison Rape Elimination (PREA)Act standards for
juvenile correctional facilities. Training will be provided by Probation at no charge to
CONTRACTOR." "CONTRACTOR will ensure that all staff assigned to work at the Juvenile
Justice Campus (JJC) undergo a pre-employment Live Scan and criminal background security
clearance by the Probation Department at no charge to CONTRACTOR. No alcoholic
beverages/drugs will be brought into any facility. Nor will anyone under the influence of
alcoholic beverages or drugs be allowed inside. In the event of any disturbance inside the
facilities, the CONTRACTOR'S employees will immediately follow the orders of the Facility
Administrator or his/her designees.
CONTRACTOR shall comply with all Probation Department Policies and Procedures. In the
event of a dispute involving COUNTY staff and the contract employee, the on-duty Facility
Administrator will have the final decision." INFORMATION ON THE PRISON RAPE
ELIMINATION ACT CAN BE FOUND HERE: http://www.prearesourcecenter.org/
F-1
Exhibit G
BACKGROUND INVESTIGATIONS AND
IDENTIFICATION (ID) BADGES
Background Investi atg ions
Prior to the beginning of any services, one(1)background check may be required for
every member of the Contractor's personnel providing services to a building location for
the life of the agreement. The background check may be required before access is given
to any County facility/property. Clearance will only be granted after a successful
background check, completed by the County of Fresno Sheriff's Department.
Background checks provided by any agency other than the County of Fresno Sheriff's
Department will not be accepted.
The current cost of a background check is $52 per person. This cost will be incurred by
the successful Bidder. One check covering the cost of background checks for all
employees shall be made payable to: Sheriff, County of Fresno. The successful bidder
will be notified regarding the result of background checks. Those that are accepted will
report to County of Fresno Security to have their photo taken and ID badge issued.
Background checks are done on a first-come, first serve basis between the hours of 7:00
a.m and 12:00 noon. Monday through Friday. The process takes approximately 20
minutes time. The amount of time it takes to receive the result of background checks
varies from one day to a month(or longer), dependent upon the individual's history.
Individuals who are cleared through this process are entered into the Department of
Justice database. Their records are flagged and the County of Fresno Sheriff's
Department is notified if the person is ever arrested in the future.
When required by County,applicants' background checks must be approved prior to
entering any County facility.Approval will not be granted to any individual possessing
any of the following circumstances:
1. They have been convicted of a felony, or any crime involving moral turpitude,or
carrying or possessing a dangerous weapon.
2. They have ever been charged with a felony or are currently under investigation
for a felony.
3. They are charged with or convicted of any crime committed in or at a
correctional institution.
4. They are currently on parole or probation or are a sentenced inmate at any
correctional facility.
5. They have been refused a license as a private investigator or had such license
revoked.
6. They have fraudulently represented themselves,their credentials,their
employment or their criminal or arrest record on their application.
7. Make omissions or false statements on their application.
8. They have no valid reason for entering a facility.
9. Their admission into a facility could represents a threat to security, staff or
inmate safety.
10. Further information regarding the criteria for background check
clearance,including an appeal for process for someone who may be denied
clearance is available upon request.
G-1
Exhibit G
Identification(ID)Badges
The Contractor's employees will be issued a badge that must be worn and be visible at all
times during performance of work in any County building to identify the wearer as an
individual who is authorized to enter County facilities.
1. ID badges will be given only after successfully completing the background
investigation. ID badges will be issued when the photo is taken. If electronic access
to any County facility is required, activation of the badge may take an additional 48
hours to complete.
2. The wearer will not escort or bring any other individuals into any County facilities.
County issued ID badges are for the exclusive use of the individual named and
pictured on the badge.
3. All ID badges will remain the property of the County and are returnable upon
demand or upon the expiration of the contract. The successful Bidder will be
responsible for collecting all ID badges issued and turning them in to the County
Security Office when a contract ends or when an employee leaves employment. The
Bidder will assumes all responsibility for their employee's use of and the return of the
County ID badges.
4. The ID badges will only be issued to individuals passing the Background check.
Each individual will need to present themselves in person with a valid, clean, and
legible copy of a Driver's license or State issued Identification Card to receive an ID
badge.
G-2