HomeMy WebLinkAboutAgreement A-24-127 First Amendment to Agreement with Reading and Beyond.pdf Agreement No. 24-127
1 AMENDMENT NO. 1 TO SERVICE AGREEMENT
2 This Amendment No. 1 to Service Agreement ("Amendment No. 1") is dated
3 March 19, 2024 and is between Reading and Beyond, a California 501 C3 Non-Profit
4 corporation ("Contractor"), and the County of Fresno, a political subdivision of the State of
5 California ("County").
6 Recitals
7 A. On March 28, 2023, the County and the Contractor entered into a service agreement,
8 which is County agreement number A-23-129 ("Agreement"), to provide community health
9 support and promote health intervention activities for implementation of Fresno County's
10 Initiative to Address COVID-19 Related Health Disparities.
11 B. The County and the Contractor now desire to amend the Agreement to (1) include the
12 correct Catalog of Federal Domestic Assistance Number as the federal funding source and; (2)
13 amend the Agreement to replace Exhibit B with Revised Exhibit B to adjust annual budget
14 amounts to reflect year one actuals, carryover unspent funds from year one to year two, and
15 reallocate carryover funds in the Personnel, Supplies, and Other Costs categories to account for
16 previously unanticipated expenses.
17 The parties therefore agree as follows:
18 1. Section number 7.1 of the Agreement located on page Six (6) beginning at line Fourteen
19 (14) with the word "Services" and ending at line Seventeen (17) with the number"93.323" is
20 deleted in its entirety and replaced with the following:
21 "7.1 Services Funding Source. Funding for these services is provided by the US
22 Department of Health and Human Services (HHS), Centers for Disease Control
23 and Prevention (CDC) —Activities to Support State, Tribal, Local and Territorial
24 (STLT) Health Department Response to Public Health or Healthcare Crises
25 (Catalog of Federal Domestic Assistance Number 93.391), Department of the
26 Treasury, Coronavirus State and Local Fiscal Recovery Funds (SLFRF)
27 (Assistance Listing Number, formerly known as CFDA Number, 21.027), HHS,
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1 CDC - Epidemiology and Laboratory Capacity for Infectious Diseases (ELC)
2 (Catalog of Federal Domestic Assistance Number 93.323)."
3 2. That all references in Agreement to "Exhibit B" shall be changed to read "Revised Exhibit
4 B". Revised Exhibit B is attached hereto and incorporated herein by this reference.
5 3. When both parties have signed this Amendment No. 1, the Agreement, and this
6 Amendment No. 1 together constitute the Agreement.
7 4. The Contractor represents and warrants to the County that:
8 a. The Contractor is duly authorized and empowered to sign and perform its obligations
9 under this Amendment.
10 b. The individual signing this Amendment on behalf of the Contractor is duly authorized
11 to do so and his or her signature on this Amendment legally binds the Contractor to
12 the terms of this Amendment.
13 5. The parties agree that this Amendment may be executed by electronic signature as
14 provided in this section.
15 a. An "electronic signature" means any symbol or process intended by an individual
16 signing this Amendment to represent their signature, including but not limited to (1) a
17 digital signature; (2) a faxed version of an original handwritten signature; or (3) an
18 electronically scanned and transmitted (for example by PDF document) version of an
19 original handwritten signature.
20 b. Each electronic signature affixed or attached to this Amendment (1) is deemed
21 equivalent to a valid original handwritten signature of the person signing this
22 Amendment for all purposes, including but not limited to evidentiary proof in any
23 administrative or judicial proceeding, and (2) has the same force and effect as the
24 valid original handwritten signature of that person.
25 c. The provisions of this section satisfy the requirements of Civil Code section 1633.5,
26 subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part
27 2, Title 2.5, beginning with section 1633.1).
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1 d. Each party using a digital signature represents that it has undertaken and satisfied
2 the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)
3 through (5), and agrees that each other party may rely upon that representation.
4 e. This Amendment is not conditioned upon the parties conducting the transactions
5 under it by electronic means and either party may sign this Amendment with an
6 original handwritten signature.
7 6. This Amendment may be signed in counterparts, each of which is an original, and all of
8 which together constitute this Amendment.
9 7. The Agreement as amended by this Amendment No. 1 is ratified and continued. All
10 provisions of the Agreement and not amended by this Amendment No. 1 remain in full force and
11 effect.
12 [SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Amendment No. 1 on the date stated in the introductory
2 clause.
3 Reading and Beyond
C0UNITY OF FR€SNO
5 Sandra R. Flores, Chief Executive Offi r
6 4670 E. Butler Nathan Magsig, Chairman of the Board
7 Fresno, CA 93702 of Supervisors of the County of Fresno
Attest:
8 Bernice E. Seidel
Clerk of the Board of Supervisors
9 County of Fresno, State of California
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By:_
11 Deputy
12 For accounting use only:
13 Org No.: 56201558, 56201019, 56201022
Account No.: 7295
14 Fund No. : 0001
Subclass No.: 10000
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Revised Exhibit B
Health Disparities Budget
Agreement Number:23-129
Agreement Term:03/28/23-12131/24
Organization Name:Reading and Beyond
Personnel Salaries Approved Y3 Budget Modified Y3 Budget Approved Y2 Budget Modi M fied Y2 Budget Approved Y3 Budget odified Y3 Budget Approved Total N tal Budge[ew To
3/28/23-7/31/23 3/28/23-7/31/23 8/1/23-7/31/24 B/1/23-7/31/24 S/1/24-12/31/24 8/1/24-12/31/24 Budget Changes/Justifications
Project Coordinator $ 28,193.00 $ 8,382.42 $ 71,045.00 $ 71,045.00 $ 32,421.00 $ 32,421.00 $ 131,659.00 $ 111,848.42 The savings from year 1 will be used to hire an additional CHW
Lead Community Health Worker/CHW $ 20,800.00 $ 3,835.44 $ 52,416.00 $ 52,416.00 $ 23,920.00 $ 23,920.00 $ 97,136.00 $ 80,171.44 The savings from year 1 will be used to hire an additional CHW
Community Health Worker $ 19,067.00 $ 9,504.55 $ 48,048.00 $ 48,048.00 $ 21,927.00 $ 21,927.00 $ 89,042.00 $ 79,479.55 The savings from year I will be used to hire an additional CHW
Community Health Worker $ 19,067.00 $ 4,859.91 $ 48,048.00 $ 48,048.00 $ 21,927.00 $ 21,927.00 $ 89,042.00 $ 74,834.91 The savings from year 1 will be used for ourtreah materials and gift cards.
Community Health Worker $ 19,067.00 $ 8,792.16 $ 48,048.00 $ 48,048.00 $ 21,927.00 $ 21,927.00 $ 89,042.00 $ 78,767.16 The savings from year 1 will be used for ourtreah materials and gift cards.
Community Health Worker $ 19,067.00 $ 3,868.81 $ 48,048.00 $ 48,048.00 $ 21,927.00 $ 21,927.00 $ 89,042.00 $ 73,843.81 The savings from year 1 will be used for Media,promotional materials and
translation/interpreter services
Community Health Worker $ 19,067.00 $ 3,335.09 $ 48,048.00 $ 48,048.00 $ 21,926.00 $ 21,926.00 $ 89,041.00 $ 73,309.09 The savings from year 1 will be used for Media,promotional materials and
translation/interpreter services
Community Health Worker $ - $ - $ - $ 32,156.00 $ - $ - $ - $ 32,156.00 Adding new CHW through July 2024.The unspent funds from Year 1 for the
Project Coordinator,Lead and CHW will cover the cost of the new CHW and their
Subtotal $ 144,326.00 $ 42,578.38 $ 363,701.00 $ 395,957.00 $ 165,975.00 $ 165,975.00 $ 674,002.00 $ 604,410.38
Benefits/Taxes/Worker Compensation
Fringe Benefits $ 28,865.00 $ 6,923.72 $ 72'740.00 $ 79,575.09 $ 33,195.00 $ 33,195.00 $ 134,800.00 $ 119,693.81 Increased for new staff using savings from year I
Payroll Taxes $ 11,546.00 $ 3,702.71 $ 29,096.00 $ 31,700.00 $ 13,278.00 $ 13,278.00 $ 53,920.00 $ 48,680.71 Increased for new staff using savings from year 2
Workers Compensation $ 520.00 $ 106.24 $ 1,637.00 $ 1,637.00 $ 913.00 $ 913.00 $ 3,070.00 $ 2,656.24
$ $ $ $ $ $ $ $
Subtotal $ 40,131.00 $ 10,732.67 $ 103,473.00 $ 112,912.09 $ 47,386.00 $ 47,386.00 $ 191,790.00 $ 171,030.76
Total Personnel $ 185,257.00 $ 53,311.05 $ 467,174.00 $ 508,769.09 $ 213,361.00 $ 213,361.00 $ 865,792.00 $ 775,441.14
Equipment
New laptop and accessories for new staff(1 x Laptop @$2000,1 x Mouse @
Laptop,Case,Mouse,Keyboard,Monitor $ 10,500.00 $ 8,138.94 $ - $ 2,500.00 $ - $ - $ 10,500.00 $ 10,638.94 $50,1 x Keyboard @$125,1 x Monitor @$300,1 x Laptop case @$50,etc.)
Hotspots $ 700.00 $ $ $ $ $ $ 700.00 $
Total Equipment $ 11,200.00 $ 8,138.94 $ $ 2,500.00 $ $ $ 11,200.00 $ 10,638.94
Supplies
Office Expenses $ 2,000.00 $ 161.06 $ 4,000.00 $ 6,000.00 $ 2,000.00 $ 2,000.00 $ 8,000.00 $ 8,161.06 Additional costs for new hire office expenses
Communications $ 5,250.00 $ 422.44 $ 13,440.00 $ 13,440.00 $ 5,775.00 $ 5,775.00 $ 24,465.00 $ 11,637.44
Increase due to Wellness Wednesdays and increased outreach events.The
Outreach Materials and Supplies $ 8,030.00 $ 3,824.68 $ 10,000.00 $ 42,000.00 $ 11,611.00 $ 11,611.00 $ 29,641.00 $ 57,435.68 funds are from savings from Year 1 Personnel
Printing&Copying $ 3,000.00 $ $ 5,000.00 $ 10,000.00 $ 3,000.00 $ 3,000.00 $ 11,000.00 $ 13,000.00 Printing and copying savings from year 1 will be used in year
Total Supplies $ 18,280.00 $ 4,408.18 $ 32,440.00 $ 71,"0.00 $ 22,396.00 $ 22,396.00 $ 73,106.00 $ 98,234.19
Travel
Local Travel $ 5,000.00 $ 283.31 $ 12,000.00 $ 15,000.00 $ 6,000.00 $ 6,000.00 $ 23,000.00 $ 21,283.31 Increase to allow for additional staff and Increase In events offsite
Total Travel $ 5,000.00 $ 283.31 11 12,000.00 $ 15,000.00 $ 6,000.00 $ 6,000.00 $ 23,000.00 $ 21,283.31
Other
Postage/Mailers $ 2,500.00 $ $ 5,000.00 $ 5'W0.00 $ 2,500.00 $ 2,500.00 $ 10,000.00 $ 7"'0"0
Carryover of unspent YI($15,000)plus additional Gas gift cards,Bus passes,etc.
A total of 200($50)gift cards will be purchased to provide transportation
support for client.To assist clients who do not have social services and or Medi-
Cal transportation services.The$50 gift card is intended to provide
Participant Support Services $ 15,000.00 $ - $ 21,000.00 $ 43,000.00 $ 23,223,00 $ 23,223.00 $ 59,223.00 $ 66,223.00 transportation support for traveling to scheduled medical appointments,
education presentation/workshops,and social services referrals.Client may
request transportation support services from assigned CHW.
Liability Insurance $ 500.00 $ 142.69 $ 1,200.00 $ 1,200.00 $ 500.00 $ 500.00 $ 2,200.00 $ 1,942.69
Increase due to participant increase due to Wellness Wednesday/100 visa gift
Gift Cars for Pre/Post Surveys $ 5,000.00 $ 2,805.95 $ 10,000.00 $ 67,000.00 $ 5,000.00 $ 5,000.00 $ 20,000.00 $ 74,805.95 cards of$25($3,000 per month)for completing workshop pre.emotion's are,
and post surveys for Wellness Wednesdays.This helps us measure partiicpants
level of understanding of health information given.
Evaluation $ 5,000.00 $ $ 5,000.00 $ 20,000.00 $ 15,000.00 $ 15,000.00 $ 25,000.00 $ 35,000.00 Cost of Evaluation estimated at$20,000
Staff Development and Training $ 15,000.00 $ - $ 15,000.00 $ 20,000.00 $ 15,000.00 $ 15,000.00 $ 45,000.00 $ 35,000.00 Funds not used in the first year due to receiving free trainings will be used in
Year 2 for reflective management training and adverse childhood exposure.
Apricot 360 Database Solutions $ 2,485.00 $ $ 5,964.00 $ 4,000.00 $ 2,485.00 $ 2,485.00 $ 10,934.00 $ 6,485.00 The savings Is due to the staff hasn't started using Apricot yet
Translation/Interpreter Services $ $ $ $ 3,000.00 $ $ $ 3,000.02 Translation and interpreter services are estimated at$30/hour x 100 hours
Media $ $ $ $ 10,000.00 $ $ E
$ 10,000.00 Mediaforradio and billboards isestimated at$10,000
$ $ $ $ $ $ $ $
Total Other $ 45,485.00 $ 2,948.64 $ 63,164.00 $ 173,200.00 $ 63,708.00 $ 63,708.00 $ $ 239,856.64
Total Direct Costs $ 265,222.00 $ 69,090.12 $ 574,778.00 $ 770,909.09 $ 305,455.00 $ 305,455.00 $ $ 1,145,454.21
Indirect Costs@ 10% $ 26,522.20 $ 6,909.01 $ 57,477.80 $ 77,090.91 $ 30,545.50 $ 30,545.50 $ $ 114,545.42
Grand Total $ 291,744.20 $ 75,999.13 $ 632,255.80 $ 848,W0.00 $ 336,000.50 $ 336,000.50 $ $ 1,259,999.63
B-1