HomeMy WebLinkAboutAgreement A-24-135 Amendment No.pdf Agreement No. 24-135
1 AMENDMENT NO. 3 TO AGREEMENT
2 THIS AMENDMENT, hereinafter referred to as Amendment No. 3, is made and entered into
3 this 19th day of March 2024, by and between the COUNTY OF FRESNO, a
4 Political Subdivision of the State of California, hereinafter referred to as "COUNTY," and CENTRO LA
5 FAMILIA ADVOCACY SERVICES, INC., a California non-profit corporation, whose address is 302
6 Fresno Street, Suite 102, Fresno, CA 93706, hereinafter referred to as "SUBRECIPIENT."
7 RECITALS:
8 A. The parties entered into that certain Agreement, identified as COUNTY Agreement No. A-20-
9 090, effective February 25, 2020; Amendment No. 1, identified as COUNTY Agreement No, A-20-090-
10 1 effective May 11, 2021; and Amendment No. 2, identified as COUNTY Agreement No. A-23-143,
11 effective March 28, 2023, hereinafter referred to collectively as COUNTY's Agreement No. 23-143,
12 whereby SUBRECIPIENT agreed to provide rapid rehousing assistance and related supportive
13 services to CaIWORKs homeless families; and
14 B. The parties desire to amend the Agreement regarding changes as stated below and restate
15 the Agreement in its entirety.
16 The parties therefore agree as follows:
17 1. That the existing COUNTY Agreement No. A-20-090 Page Two (2), Section Two (2)
18 beginning with Line One (1), with the number "2" and ending on Page Two (2), Line Seven (7) with the
19 word "performance," as amended by Amendment No. 2, Page Two (2), Line Two (2) with the word
20 "The" and ending on Page Two (2), Line Three (3), with the number "2024" be deleted and the
21 following inserted in its place:
22 "The term of this Agreement shall commence on March 1, 2020 through and including June 30,
23 2025."
24 2. That the existing COUNTY Agreement No. A-20-090 Page Three (3), Section Four(4)
25 beginning with Line Four(4), with the number'A" and ending on Page Three (3), Line Fifteen (15) with the
26 word "COUNTY," as amended by Amendment No. 1, Page One (1), Section One (1), Line Twenty-Three
27 (23) with the number 1" and ending on Page Two (2), Line Nine (9)with the word "COUNTY," as
28 amended by Amendment No. 2, Page Two (2), Line Ten (10) with the word "For" and ending on Page Two
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1 (2), Line Twenty-Six (26)with the word "COUNTY" be deleted and the following inserted in its place:
2 "For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to pay
3 SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with the Revised
4 Exhibit B-2, Budget Summary.
5 In no event shall compensation paid for services performed under this Agreement be in excess
6 of Three Million, One Hundred Thirty-Five Thousand, Three Hundred and Forty-Five and No/100
7 Dollars ($3,135,345). For the period of March 1, 2020 through May 31, 2020, in no event shall services
8 performed under this Agreement be in excess of One Hundred Thousand and No/100 Dollars
9
($100,000). For the period of June 1, 2020 through May 31, 2021, in no event shall services performed
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under this Agreement be in excess of Four Hundred Seventy-One Thousand Two Hundred Twenty and
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12 No/100 Dollars ($471,220). For the period of June 1, 2021 through May 31, 2022, in no event shall
13 services performed under this Agreement be in excess of Four Hundred Thousand and No/100 Dollars
14 ($400,000). For the period of June 1, 2022 through May 31, 2023, in no event shall services performed
15 under this Agreement be in excess of Five Hundred Sixty-One Thousand and No/100 Dollars
16 ($561,000). For the period of June 1, 2023 through May 31, 2024, in no event shall services performed
17 under this Agreement be in excess of Seven Hundred Fifty Thousand and No/100 Dollars ($750,000).
18 For the period of June 1, 2024 through June 30, 2025, in no event shall services performed under this
19
Agreement be in excess of Eight Hundred Fifty-Three Thousand, One Hundred and Twenty-Five and
20
No/100 Dollars ($853,125). Payments by COUNTY shall be in arrears, for services provided during the
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22 preceding month, within forty-five (45) days after receipt, verification and approval of SUBRECIPIENT's
23 invoices by COUNTY."
24 3. That, effective upon execution, all references in existing COUNTY Agreement No. A-23-143
25 to"Revised Exhibit B-V shall be changed to read "Revised Exhibit B-2,"which is attached hereto and
26 incorporated herein by this reference.
27 4. The SUBRECIPIENT represents and warrants to the COUNTY that:
28 a. The SUBRECIPIENT is duly authorized and empowered to sign and perform its
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1 obligations under this amendment.
2 b. The individual signing this Amendment on behalf of the SUBRECIPIENT is duly
3 authorized to do so and his or her signature on this Amendment legally binds the SUBRECIPIENT to the
4 terms of this Amendment.
5 5. COUNTY and SUBRECIPIENT agree that this Amendment No. 3 is sufficient to amend
6 Agreement No. A-23-143 and, that upon execution of this Amendment No. 3, the original Agreement,
7 Amendment No. 1, Amendment No. 2, and this Amendment No. 3, shall together be considered the
8 Agreement.
9 The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants,
10 conditions and promises contained in this Agreement not amended herein shall remain in full force and
11 effect. This Amendment No. 3 shall become effective upon execution on the day first written
12 hereinabove.
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1 The parties hereto have executed this Amendment No. 3 to Agreement No. 20-090 as of the day and
2 year first hereinabove written.
3 SUBRECIPIENT: COUNTY OF FRESNO:
CENTRO LA FAMILIA ADVOCACY
4 SERVI ES, INC.
6 Nathan Magsig, Chairman of the Board of
Print Name: Robert Solis Supervisors of the County of Fresno
7 Title: CLFA Board Chair
8 Chairman of the Board, or President,
or any Vice President.
9 ATTEST:
10 BERNICE E. SEIDEL,
Supervisors
1
Clerk of the Board of Su P
11 _l County of Fresno, State of California
12 Print Name: Marc Young
By: _ -
13 Title: Accountant Deputy
Secretary(of Corporation), or any
14 Assistant Secretary, or Chief
15 Financial Officer, or any Assistant
Treasurer
16
17
18
19 Mailing Address:
20 Centro La Familia Advocacy Services, Inc.
302 Fresno Street, Suite 102
21 Fresno, CA 93706
Phone No.: (559) 237-2961
22
23
FOR ACCOUNTING USE ONLY:
24 Fund/Subclass: 0001/10000
25 Organization: 56107001
Account/Program: 7870/0
26
27 SB: jrl
28
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Revised Exhibit A
Page 1 of 4
SUMMARY OF SERVICES
ORGANIZATION: Centro La Familia Advocacy Services, Inc.
ADDRESS: 302 Fresno Street, Suite 102, Fresno, CA 90706
TELEPHONE: (559) 237-2961
CONTACT: Margarita Rocha
EMAIL: mrocha@centrolafamilia.org
CONTRACT: CalWORKs Housing Support Program Services
CONTRACT TERM: March 1, 2020 through May 31, 2021
June 1, 2021 through May 31, 2022 (optional)
June 1, 2022 through May 31, 2023 (optional)
June 1, 2023 through May 31, 2024 (optional)
June 1, 2024 through June 30, 2025 (optional)
SUMMARY OF SERVICES
Centro La Familia Advocacy Services, Inc. (CLFA) will provide California Work Opportunity
and Responsibility to Kids (CaIWORKs) Housing Support Program (HSP) services designed
to quickly house families experiencing homelessness and prevent those families from
returning to homelessness. CLFA will provide temporary housing, housing financial
assistance, housing navigation services, and case management, to help families obtain
permanent housing and achieve long-term housing stability.
TARGET POPULATION
The target populations of CaIWORKs HSP services are families that are receiving
CalWORKs assistance and are experiencing homelessness, as defined by the California
Department of Social Services (CDSS).
CLFA will primarily target clients from rural areas, also serving clients from metro Fresno if
needed to sustain a full caseload. As required for services, CLFA may use an approved
Department office, as designated by the Department.
HOUSING FIRST SERVICES
In accordance with California state law, programs for housing people experiencing
homelessness must follow a Housing First model. For HSP, compliance with Housing First
requires the following:
1. Low barriers to entry;
2. Intake process is expedited, client-centered, and flexible;
3. Access to housing is without preconditions;
4. Families are connected to permanent housing as early as possible in case planning;
5. Temporary housing/emergency shelter is offered;
6. Services are client-centered and delivered in accordance with evidence-based
practices;
7. Leases or contractual agreements are used and reflect the same rights
and responsibilities as other tenants; and
8. Every effort is made to prevent a return to homelessness.
All HSP activities must be carried out in accordance with Housing First.
Revised Exhibit A
Page 2 of 4
PROGRESSIVE ENGAGEMENT
HSP services will be provided in compliance with the Progressive Engagement approach.
Progressive Engagement emphasizes the individual needs of each family, and seeks to
provide the most minimal amount of assistance required, focused on the most urgent and
immediate needs. The goal of Progressive Engagement is to empower families to resolve
their own housing crisis to the greatest extent that they are able, build on each family's
strengths, and foster self-sufficiency.
To comply with the Progressive Engagement model, CLFA will provide services to each
family based on an individualized assessment of each family's budget, and require that a
portion of rental expenses be paid from the program outset, even if that amount is minimal.
CLFA will closely monitor the progress and needs of the family to determine those that
require additional assistance, and intervene with additional support if a need is identified.
PROGRAM COMPONENT: TEMPORARY HOUSING (EMERGENCY SHELTER)
Upon receipt of a referral, CLFA will immediately contact the family to begin program intake
and commence services. CLFA must attempt contact with referred families within one
business day, and those that do not have a safe place to stay overnight must be immediately
placed in temporary housing. Temporary housing may consist of a motel stay or placement
in a local emergency shelter that accommodates families. CLFA will begin working with the
family on rapid rehousing services while the family is in temporary housing, and work
proactively to move the family into permanent housing as soon as possible.
PROGRAM COMPONENT: RAPID REHOUSING
Rapid Rehousing services will be provided to HSP families in accordance with rapid rehousing
best practices.
Rapid Rehousing services consist of three core components: Housing Search and Placement
(Housing Navigation), Direct Financial Assistance, and Case Management. Services required
of each component are as follows:
1. Housing Search and Placement (Housing Navigation): Assist HSP families in
attaining housing: meet with clients to assess family housing needs and barriers;
develop a housing plan that includes a realistic budget, specific goals, and steps
required to meet goals; assist participants in locating and securing housing of their
choice (including by assisting with finding rental vacancies/listings, completing
rental applications, meeting with and speaking to landlords, and providing
transportation as needed throughout the process); assist in securing all documents
needed to apply for housing; and educating clients about their rental lease and legal
rights and responsibilities. Work with clients to identify shared housing solutions,
including with other families in the program, as needed. Provide ongoing liaison
between families and landlords, if needed, to resolve issues directly related to
families' housing and tenancy.
2. Direct Financial Assistance: Pay for housing and related financial assistance on behalf
of clients for the following:
a. Rental assistance
b. Security deposits
c. Utility deposits
Revised Exhibit A
Page 3 of 4
d. Utility payments
e. Moving/storage costs
f. Motel/hotel costs (for Temporary Housing component)
g. Paid shelter costs (for Temporary Housing component)
h. Furniture/making home habitable (on a limited basis, primarily for beds
and mattresses only, unless the family has an exceptional need).
All financial assistance will be provided in compliance with the Progressive
Engagement model, requiring a client portion of rent from the first month of assistance,
even if very minimal, and evaluated at least monthly based on family budget and
needs.
3. Case Management: Once housing has been attained, meet with each family on a
monthly basis with the intent of achieving housing stability; continue working on the
housing plan developed during the housing navigation stage, focusing on maintaining
housing and increasing income to maintain housing, if necessary; prepare client for
exit from the program; perform regular home visits to make sure client is properly
maintaining their rental unit; and make connections to community resources such as
health care, child care, counseling, etc.; identify solutions and resources for each
family to access, should a financial or housing crisis arise in the future; once the
family has stabilized, exit them from the program. Continue contact with clients in the
program once they have exited from the financial assistance component, and track
housing retention for at least 3 and 6 months after program exit.
SUBRECIPIENT RESPONSIBILITIES
• Maintain membership in good standing in the Fresno Madera Continuum of Care
(FMCoC) as defined by FMCoC bylaws, and participate in the Coordinated Entry
System (CES). Attendance at weekly FMCoC case conferencing meetings is
mandatory to fulfill this requirement.
• Accept direct referrals from DSS, schools and school districts, and homeless service
providers upon contract execution. Cooperate with DSS on CES referral integration,
and once implemented, accept referrals only through CES.
• Contact all clients referred within one business day and place into shelter as soon
as possible upon contact.
• Contact each family a minimum of every 3 days during the housing search stage.
• Perform at least one case management home visit with each family per month after
the family is housed.
• Perform at least 2 case management home visits with each family after financial
exit from the program (for 3 and 6 month housing retention follow-up).
• Maintain caseload of no more than 35 open cases per Housing Navigator, and 30
open cases per Case Manager.
• Enter participant information into the Homeless Management Information System
(HMIS) in compliance with HUD data collection, management, and reporting
standards. Ensure all HMIS entries are completed within 3 days of program entry.
• Meet with County staff monthly, or as often as needed, for service
coordination, problem/issue resolution, information sharing, training, review,
and monitoring of services.
• Engage clients in a linguistically and culturally-appropriate manner, including the use
of interpreters when needed.
Revised Exhibit A
Page 4 of 4
• Provide complete and accurate monthly activity reports to the County of Fresno,
in a report format approved by the County by the 101" of each month.
• Provide annual Civil Rights training to staff at the beginning of every calendar year,
and provide relevant verification to the County of Fresno by April 1.
• Complete an exit plan for all participants which can be executed at a minimum of 30
days prior to contract termination.
PERFORMANCE OUTCOMES
CLFA will meet the following outcomes within each 12-month period (or a prorated portion
thereof):
• Serve a minimum of 40 unduplicated families.
• Place at least 80% of participants into permanent housing.
• A minimum of 65% of participants will exit to permanent housing.
• A minimum of 50% of participants will remain in permanent housing three months
after exiting the program. Housing status must be confirmed through a home visit.
• A minimum of 48% of participants will remain in permanent housing six months
after exiting the program. Housing status must be confirmed through a home visit.
Revised Exhibit B-2
Page 1 of 9
BUDGET SUMMARY
ORGANIZATION: Centro La Familia Advocacy Services, Inc.
SERVICES: CalWORKs Housing Support Program
CONTRACT TERM: March 1, 2020 through May 31, 2020
CONTRACT TOTAL: $100,000
3 Month Budget
Budget Categories Amount
Direct Financial Assistance
Rental Assistance
Security Deposits
Utility Deposits
Utility Payments
Making Home Habitable/Furniture
Moving Costs/Storage
Motel/Hotel Voucher
Subtotal $56,000
Housing Navigation Services
Salaries
1.0 FTE Housing Navigator
Taxes
Benefits
Operational Costs
Subtotal $ 17,000
Case Management Services
Salaries
1.0 FTE Housing Navigator
Taxes
Benefits
Operational Costs
Subtotal $ 17,000
Administration
Salaries
.25 FTE Program Manager
Taxes
Benefits
Operational Costs
Subtotal $ 10,000
Total $100,000
Revised Exhibit B-2
Page 2 of 9
BUDGET SUMMARY
ORGANIZATION: Centro La Familia Advocacy Services, Inc.
SERVICES: CalWORKs Housing Support Program
CONTRACT TERM: June 1, 2020 through May 31, 2021
CONTRACT TOTAL: $471,220
12 Month Budget
Budget Categories Amount
Direct Financial Assistance
Rental Assistance
Security Deposits
Utility Deposits
Utility Payments
Making Home Habitable/Furniture
Moving Costs/Storage
Motel/Hotel Voucher
Subtotal $325,220
Housing Navigation Services
Salaries
1.0 FTE Housing Navigator
Taxes
Benefits
Operational Costs
Subtotal $ 58,000
Case Management Services
Salaries
1.0 FTE Case Manager
Taxes
Benefits
Operational Costs
Subtotal $ 58,000
Administration
Salaries
.25 FTE Program Manager
Taxes
Benefits
Operational Costs
Subtotal $ 30,000
Total $471,220
Revised Exhibit B-2
Page 3 of 9
BUDGET SUMMARY
ORGANIZATION: Centro La Familia Advocacy Services, Inc.
SERVICES: CalWORKs Housing Support Program
CONTRACT TERM: June 1, 2021 through May 31, 2022
CONTRACT TOTAL: $400,000
12 Month Budget
Budget Categories Amount
Direct Financial Assistance
Rental Assistance
Security Deposits
Utility Deposits
Utility Payments
Making Home Habitable/Furniture
Moving Costs/Storage
Motel/Hotel Voucher
Subtotal $254,000
Housing Navigation Services
Salaries
1.0 FTE Housing Navigator
Taxes
Benefits
Operational Costs
Subtotal $ 58,000
Case Management Services
Salaries
1.0 FTE Case Manager
Taxes
Benefits
Operational Costs
Subtotal $ 58,000
Administration
Salaries
.25 FTE Program Manager
Taxes
Benefits
Operational Costs
Subtotal $ 30,000
Total $400,000
Revised Exhibit B-2
Page 4 of 9
BUDGET SUMMARY
ORGANIZATION: Centro La Familia Advocacy Services, Inc.
SERVICES: CalWORKs Housing Support Program
CONTRACT TERM: June 1, 2022 through May 31, 2023
CONTRACT TOTAL: $561,000
12 Month Budget
Budget Categories Amount
Direct Financial Assistance
Rental Assistance
Security Deposits
Utility Deposits
Utility Payments
Making Home Habitable/Furniture
Moving Costs/Storage
Motel/Hotel Voucher
Subtotal $415,000
Housing Navigation Services
Salaries
1 FTE Housing Navigator
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 1 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries
Health Insurance: $500 x1 FTE x 12 Months
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 58,000
Case Management Services
Salaries
1 FTE Case Manager
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 1 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries =
Health Insurance: $500 x1 FTE x 12 Months=
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 58,000
Revised Exhibit B-2
Page 5 of 9
Administration
Salaries
.25 FTE Program Manager
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 0.5 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries
Health Insurance: $500 x1 FTE x 12 Months
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 30,000
Total $561,000
Revised Exhibit B-2
Page 6 of 9
BUDGET SUMMARY
ORGANIZATION: Centro La Familia Advocacy Services, Inc.
SERVICES: CalWORKs Housing Support Program
CONTRACT TERM: June 1, 2023 through May 31, 2024
CONTRACT TOTAL: $750,000
12 Month Budget
Budget Categories Amount
Direct Financial Assistance
Rental Assistance
Security Deposits
Utility Deposits
Utility Payments
Making Home Habitable/Furniture
Moving Costs/Storage
Motel/Hotel Voucher
Subtotal $555,000
Housing Navigation Services
Salaries
1 FTE Housing Navigator
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 1 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries
Health Insurance: $500 x1 FTE x 12 Months
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 75,000
Case Management Services
Salaries
1 FTE Case Manager
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 1 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries =
Health Insurance: $500 x1 FTE x 12 Months=
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 75,000
Revised Exhibit B-2
Page 7 of 9
Administration
Salaries
.25 FTE Program Manager
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 0.5 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries
Health Insurance: $500 x1 FTE x 12 Months
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 45,000
Total $750,000
Revised Exhibit B-2
Page 8 of 9
BUDGET SUMMARY
ORGANIZATION: Centro La Familia Advocacy Services, Inc.
SERVICES: CalWORKs Housing Support Program
CONTRACT TERM: June 1, 2024 through June 30, 2025
CONTRACT TOTAL: $853,125
13 Month Budget
Budget Categories Amount
Direct Financial Assistance
Rental Assistance
Security Deposits
Utility Deposits
Utility Payments
Making Home Habitable/Furniture
Moving Costs/Storage
Motel/Hotel Voucher
Subtotal $570,515
Housing Navigation Services
Salaries
1 FTE Housing Navigator
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 1 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries
Health Insurance: $500 x1 FTE x 13 Months
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 101,305
Case Management Services
Salaries
1 FTE Case Managers
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 1 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries
Health Insurance: $500 x1 FTE x 13 Months
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 101,305
Revised Exhibit B-2
Page 9 of 9
Administration
Salaries
.50 FTE Program Manager
.20 Fiscal Clerk
Taxes
FICA: 7.65% x Salary
SUI:(7,000 x 0.7 FTE) x 6.2%
Benefits
Retirement: 3% of total salaries
Health Insurance: $500 x.70 FTE x 13 Months
Operational Costs = cost for operations to include telecommunications
(cell, landline, data) rent, office supplies, travel, postage, printing,
equipment, furniture, utilities, etc)
Subtotal $ 80,000
Total $853,125