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Home My WebLink AboutSTATE Department of Social Services-Mass Care and Shelter Supplies_A-24-052.pdf cotj Hall of Records,Room 301 County of Fresno 2281 Tulare Street Fresno,California Board of Supervisors 93721-2198 O 185 0 Telephone:(559)600-3529 FRE`' Minute Order Toll Free: 1-800-742-1011 www.co.fresno.ca.us January 23, 2024 Present: 5- Supervisor Steve Brandau, Chairman Nathan Magsig,Vice Chairman Buddy Mendes, Supervisor Brian Pacheco,and Supervisor Sal Quintero Agenda No. 42. Public Health File ID:23-1386 Re: Approve and authorize the Chairman to execute a Memorandum of Understanding between the California Department of Social Services(CDSS)and the County of Fresno to facilitate the transfer of Mass Care and Shelter Supplies in the event of a disaster,effective upon execution by CDSS until terminated by either party($0) APPROVED AS RECOMMENDED Ayes: 5- Brandau, Magsig, Mendes, Pacheco,and Quintero Agreement No.24-052 County of Fresno Page 44 co r, Board Agenda Item 42 O 1$56 FRE`' DATE: January 23, 2024 TO: Board of Supervisors SUBMITTED BY: David Luchini, RN, PHN, Director, Department of Public Health SUBJECT: Memorandum of Understanding for Mass Care and Shelter Supplies with California Department of Social Services RECOMMENDED ACTION(S): Approve and authorize the Chairman to execute a Memorandum of Understanding between the California Department of Social Services (CDSS) and the County of Fresno to facilitate the transfer of Mass Care and Shelter Supplies in the event of a disaster, effective upon execution by CDSS until terminated by either party ($0). There is no additional Net County Cost associated with the recommended action. Approval of the recommended action would ensure that the County of Fresno is able to receive and distribute mass care and shelter supplies in the event of a disaster from the California Department of Social Services (CDSS)at no cost to the County. There is no funding associated with the recommended action. This item is countywide. ALTERNATIVE ACTION(S): Should your Board not approve the recommended action, the County and surrounding Counties and Cities within the California Mutual Aid Region V(Region V)will not have access to the mass care and shelter supplies that are made available by CDSS at no cost, potentially leaving a gap in disaster preparedness. FISCAL IMPACT: There is no increase Net County Cost associated with the recommended action. Supplies are provided by CDSS at no cost to the County. DISCUSSION: The County of Fresno belongs to Region V along with the Counties of Kern, Kings, Madera, Mariposa, Merced, and Tulare. Recent disasters in the Central Valley have overwhelmed local emergency and disaster response, including the winter storms of early 2023, identifying a gap in mass care and shelter supplies needed to respond to potential disasters in the future. The proposed MOU will allow for the transfer and storage of mass care and shelter supplies from the CDSS to the County Office of Emergency Services (OES), as well as the distribution of these supplies from OES to other local jurisdictions within Region V. CDSS requested that this MOU be in place prior to the transfer of mass care and shelter supplies to OES, as well as outlining what can be done with the supplies held for disaster response. Mass care and shelter County of Fresno Page 1 File Number.23-1386 File Number:23-1386 supplies include cots, bedding, wheel chairs, personal care products, MREs, etc. that will enable the County to pull up in a self-contained sixteen-foot trailer and provide beds and food for up to 150 people for three days. This allows the County to be better prepared in the case of a disaster, such as the storms and floods in early 2023. The proposed MOU deviates from the County's standard indemnification language and requires County to indemnify the State for any potential liability. The proposed MOU does not have an expiration date and allows either party to terminate the agreement without cause at any time upon 90 days written notice. ATTACHMENTS INCLUDED AND/OR ON FILE: On file with Clerk- MOU with CDSS CAO ANALYST: Ronald Alexander County of Fresno page 2 File Number:23-1386 CIO 1856 DEPARTMENT•CIAL P SERVICES �S California Mutual Aid Region MARK Intra-Region Memorandum of Understanding between California Department of Social Services and Fresno County for Mass Care and Shelter Supplies I. Purpose This Memorandum of Understanding (MOU) is made and entered into by County of Fresno (County) and the California Department of Social Services (CDSS). CDSS understands there exists a great potential for a natural disaster or catastrophic event capable of producing Mass Care and Sheltering needs that may overwhelm local and regional capability. CDSS is working in partnership with counties throughout the state to provide offered and requested State Mass Care and Shelter supplies for counties to be prepared and have available, sufficient supplies to meet estimated community needs resulting from a natural disaster or catastrophic event. In preparation for such events, CDSS is offering the County, without monetary obligation, State Mass Care and Shelter supplies for the County to store and maintain to respond to a natural disaster or catastrophic event. The County may provide access and use of the supplies to cities within the County and to surrounding counties in the Mutual Aid Region (MAR-V) to accommodate their need for emergency sheltering. II. Agreement of Cooperation Under this MOU, the County agrees to allow each county in MAR-V to request and have access to the Mass Care and Shelter supplies and equipment warehoused by the County. The County agrees to make the items available to other counties in a manner determined by the County, in the spirit of cooperation and mutual aid, upon request and authorization of CDSS. The County understands and agrees that the supplies and equipment may only be used for the stated purposes set forth in the MOU. CDSS and the County agree as follows: 1. The County may request and CDSS will provide Mass Care and Shelter supplies that the County will store and maintain for the stated purposes set forth in this MOU and be responsible for all costs associated with the storage. 2. The County is authorized to enter into sub-agreements to release or reassign supplies and equipment or directly provide supplies and equipment without agreement to cities or other counties within MAR-V that may request Mass Care and Shelter supplies and equipment through surrounding MAR-V counties in accordance with the Standardized Emergency Management System (SEMS). Fresno County Shelter Supply MOU Page 2 of 4 3. In the event of an emergency situation, the County may retain priority use of the locally stored sheltering supplies under this MOU and will update CDSS on the used inventory count to maintain accurate inventory numbers. 4. Accurate records and documents related to Mass Care and Shelter supplies and equipment assistance will be maintained by the County and provided to CDSS whenever the provided inventory counts change pursuant to use or provision to a city or other requesting county. 5. Operational policies and procedures and contact lists shall be developed by the County and provided to CDSS and MAR-V Mass Care and Shelter contacts of each county. 6. CDSS and the County may terminate its participation in this MOU upon ninety (90) days advance written notice to the other party. 7. This MOU shall in no way affect or have any bearing on any preexisting resource assistance or mutual aid contracts between the County and any other entity. 8. This MOU does not relieve the County or any other entity signing a sub- agreement with the County from the necessity and obligation of using its own resources for furnishing emergency Mass Care and Shelter services within any part of its jurisdiction. 9. The County assumes any and all liability, claims, losses, damages, or expenses, including reasonable attorneys'fees, for personal injury (including death)or damage to property or losses arising from any negligent acts or omissions or willful misconduct related to the storage, maintenance, and use of the supplies. 10. The County shall require in its sub-agreements that the entity provided Mass Care and Shelter supplies shall assume any and all responsibility to inspect and maintain the assets monthly. III. Miscellaneous Neither party to this MOU has the authority to act on behalf of the other party or bind the other party to any obligation set forth in this MOU. This MOU is not intended to be enforceable in any court of law or dispute resolution forum. The sole remedy for non-performance under this MOU shall be termination, with no damages or penalty. Fresno County Shelter Supply MOU Page 3 of 4 IV. Signatures California Department of Social Services Print Name: JR ANTABLIAN Title: Br Ch' isaster Services Signature: Date: 3/20/24 County Authorized Representative Print Name: Nathan Magsig Title: Chairman of the Board of S_ rvisors of the County of Fresno Signature: Date: /--..2 3 da`f ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California By Deputy Fresno County Shelter Supply MOU Page 4 of 4