HomeMy WebLinkAboutAgreement A-15-072-4 with Housing Authority of the County of Fresno.pdf
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“In no event shall the cumulative total of this Agreement exceed Four Million,
Five Hundred Eighty-One Thousand, Forty-Five and No/100 Dollars ($4,581,045.00). For the
period of February 24, 2015 to June 30, 2015, in no event shall services performed under this
Agreement be in excess of Seven Hundred Eighty-Five Thousand, Seven Hundred Twenty-Five
and No/100 Dollars ($785,725.00). For the period of July 1, 2015 to June 30, 2016, in no event
shall services performed under this Agreement be in excess of Eight Hundred Seventy-One
Thousand, Eight Hundred Ninety-Three and No/100 Dollars ($871,893.00). For the period of July
1, 2016 to June 30, 2017, in no event shall services performed under this Agreement be in
excess of Eight Hundred Forty Thousand and No/100 Dollars ($840,000.00). For the period of
July 1, 2017 to June 30, 2018, in no event shall services performed under this Agreement be in
excess of Seven Hundred Thirty Thousand and No/100 Dollars ($730,000.00). For the period of
July 1, 2018 to June 30, 2019, in no event shall services performed under this Agreement be in
excess of Eight Hundred Eighty-Four Thousand, Nine Hundred Twenty-Seven and No/100
Dollars ($884,927.00). For the period of July 1, 2019 to February 29, 2020, in no event shall
services performed under this Agreement be in excess of Four Hundred Sixty-Eight Thousand,
Five Hundred and No/100 Dollars ($468,500.00). It is understood that all expenses incidental to
CONTRACTOR’s performance of services under this Agreement shall be borne by
CONTRACTOR.”
3. That all references in Agreement No. 15-072 to Exhibit A-2 shall be changed to
read “Exhibit A-3,” attached hereto and incorporated herein by this reference.
4. That at all references in Agreement No. 15-072 to Exhibit B-2 shall be changed to
read “Exhibit B-3.” Exhibit B-3 is attached hereto and incorporated herein by this reference.
5. COUNTY and CONTRACTOR agree that this Amendment IV is sufficient to amend
Agreement No. 15-072 and, that upon execution of this Amendment IV, the original Agreement,
Amendment I, Amendment II, Amendment III, and this Amendment IV, shall together be
considered the Agreement.
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The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in this Agreement not amended herein shall
remain in full force and effect. This Amendment IV shall become effective upon execution.
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Exhibit A-3
Page 1 of 3
Summary of Services
ORGANIZATION: Housing Authority of the County of Fresno
ADDRESS: 1331 Fulton Street, Fresno, CA 93721
CONTACT: Doreen Eley, Assisted Housing Manager
(559) 443-8400
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD February 24, 2015 through June 30, 2015 ($785,725.00)
AND AMOUNTS: July 1, 2015 through June 30, 2016 ($871,893.00)
July 1, 2016 through June 30, 2017 ($840,000.00)
July 1, 2017 through June 30, 2018 ($730,000.00)
July 1, 2018 through June 30, 2019 ($884,927.00)
July 1, 2019 through February 29, 2020 ($468,500.00)
CONTRACT AMOUNT: $4,581,045.00
SUMMARY OF SERVICES:
The Housing Authority of the County of Fresno (Housing Authority) shall provide a
California Work Opportunity and Responsibility to Kids (CalWORKs) Housing Support
Program (HSP) which will include activities designed to rapidly re-house families who are
experiencing homelessness and are referred for services. Rapid re-housing is a strategy
that has been proven effective in ending homelessness and includes services designed
to help those experiencing homelessness to be quickly re-housed and stabilized. Services
include case management, financial assistance, and housing and relocation services.
The Housing Authority, as the operator of the Housing and Urban Development (HUD)
mandated Homeless Management Information System (HMIS) for Fresno and Madera
Counties, will provide HMIS services to collect CalWORKs HSP data. The HMIS program
is used for the collection of unduplicated data on services provided to individuals and
families.
TARGET POPULATION:
This program will provide services to households with children residing in Fresno County
who are receiving CalWORKs and seeking homeless assistance.
CONTRACTOR RESPONSIBILITIES:
The Housing Authority shall provide a CalWORKs Housing Support Program offering
services listed in this exhibit to clients referred and accepted to the program. When a
referral is received, the Housing Authority shall review the referral, conduct an intake
assessment, and provide services accordingly.
Exhibit A-3
Page 2 of 3
All families assisted through this program will be administered a Family Vulnerability Index
and Service Prioritization Decision Assistance Tool (F-VI-SPDAT) prior to service
commencement. Additionally, each assisted family will utilize the Fresno Madera
Continuum of Care’s Coordinated Assessment Housing Match system which will
standardize the access and assessment process for coordinating referrals and providing
assistance. The Housing Authority shall provide the following services:
1. Case Management Services: This project will employ a case manager whose primary responsibilities will be:
• Development of an Individual Service Plan;
• Assistance in finding and maintaining housing;
• Coordination of services with relevant providers; and
• Provision of supports necessary to foster self-sufficiency.
Project participants will be required to meet with a case manager at least monthly
while being provided financial assistance. Additional supports for participants will
come from community partners within the Fresno Madera Continuum of Care
(FMCoC), Emergency Solutions Grant (ESG) partners and Fresno County school
districts including Fresno Unified School District.
The Individual Service Plan will be primarily developed by the information gathered
from the F-VI-SPDAT; however, additional measures may be used. Case
management is meant to quickly foster self-sufficiency such that homelessness
does not reoccur. As such, primary reasons for homelessness will be discussed
and plans for resolution made. Case notes will be updated monthly with progress
and/or barriers noted. Reassessment of need for housing support will occur every
six months. Participants will be referred to relevant and appropriate community
partners based on both F-VI-SPDAT information and subsequent needs/desires of
the family.
As a tenant based rental assistance program, households will exercise choice in
housing location throughout the City and County of Fresno. Housing choice is a
better predicator of housing stability and retention as families will take advantage
of natural support amenities – e.g. educational opportunities for themselves and
their children. Project participants will be assigned a Housing Navigator who will
assist in housing search most suitable to the needs and desires of the family. The
Housing Navigator will also advocate on the family’s behalf with property
managers/landlords, and assist with understanding of lease and tenant/landlord
responsibilities.
Exhibit A-3
Page 3 of 3
2. Financial Assistance: Provide financial assistance including, but not limited to the following:
• Rental Assistance
o Full Monthly Rental Subsidy
o Partial Monthly Rental Subsidy
• Security Deposits
• Utility Deposits
• Utility Payments
• Moving Costs
• Motel or Hotel Stay
• Paid Shelter Costs
• Costs to Make Home Habitable (e.g. appliances and furniture, if necessary)
3. Housing and Relocation Services: Provide services including, but not limited to the following:
• Landlord Engagement
• Housing Search and Placement
• Credit Repair
4. Homeless Management Information System (HMIS):
• Each participant will be entered into HMIS at program entry, for each contact and at program exit, as mandated by HUD.
• The Fresno Housing Authority will oversee the coordination of technical and support services to verify the HMIS program performance and insure that all participants are entered into HMIS. Housing Authority will provide reports as requested by County.
PERFORMANCE MEASUREMENTS:
Overall Service Objective:
The Housing Authority shall provide rapid rehousing services to assist CalWORKs
families in need of housing assistance.
Specific Performance Measurements:
For the contract periods, the Housing Authority shall meet the following performance
measurements and levels:
PERFORMANCE OUTCOMES:
For each contract period:
• Provide Housing Support services to 47 Households or 234 Participants.
• 100% of participating families will exit the program to permanent housing.
• 65% of participating families will retain their housing 6 months after exiting the
program.
Exhibit B-3
Page 1 of 6
BUDGET SUMMARY
FY 2014-15
ORGANIZATION: Housing Authority of the County of Fresno
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD: February 24, 2015 – June 30, 2015 (4 months)
CONTRACT AMOUNT: $785,725.00
BUDGET CATEGORIES AMOUNT
RAPID RE-HOUSING
Rental Assistance $448,841.00
Security Deposits $183,027.00
Utility Deposits $21,250.00
Utility Payments $10,000.00
Motel/Hotel Vouchers $5,000.00
Subtotal . . . . . . . . . . . . $668,118.00
HOUSING & RELOCATION SERVICES
Case Management $49,911.00
Housing Search and Placement $24,996.00
Subtotal . . . . . . . . . . . . $74,907.00
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Services $42,700.00
Subtotal . . . . . . . . . . $42,700.00
TOTAL $785,725.00
Exhibit B-3
Page 2 of 6
BUDGET SUMMARY
FY 2015-16
ORGANIZATION: Housing Authority of the County of Fresno
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD: July 1, 2015 – June 30, 2016 (12 months)
CONTRACT AMOUNT: $871,893.00
BUDGET CATEGORIES AMOUNT
RAPID RE-HOUSING
Rental Assistance $539,871.00
Security Deposits $148,320.00
Utility Deposits $26,250.00
Utility Payments $27,951.00
Motel/Hotel Vouchers $25,000.00
Subtotal . . . . . . . . . . . . $767,392.00
HOUSING & RELOCATION SERVICES
Case Management $31,411.00
Housing Search and Placement $30,388.00
Subtotal . . . . . . . . . . . . $61,799.00
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Services $42,702.00
Subtotal . . . . . . . . . . $42,702.00
TOTAL $871,893.00
Exhibit B-3
Page 3 of 6
BUDGET SUMMARY
FY 2016-17
ORGANIZATION: Housing Authority of the County of Fresno
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD: July 1, 2016 – June 30, 2017 (12 months)
CONTRACT AMOUNT: $840,000.00
BUDGET CATEGORIES AMOUNT
RAPID RE-HOUSING
Rental Assistance $495,093.00
Security Deposits $135,000.00
Utility Deposits $16,000.00
Utility Payments $10,000.00
Motel/Hotel Vouchers $20,000.00
Subtotal . . . . . . . . . . . . $676,093.00
HOUSING & RELOCATION SERVICES
Case Management $64,911.00
Housing Search and Placement $63,996.00
Subtotal . . . . . . . . . . . . $128,907.00
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Services $35,000.00
Subtotal . . . . . . . . . . $35,000.00
TOTAL $840,000.00
Exhibit B-3
Page 4 of 6
BUDGET SUMMARY
FY 2017-18
ORGANIZATION: Housing Authority of the County of Fresno
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD: July 1, 2017 – June 30, 2018 (12 months)
CONTRACT AMOUNT: $730,000.00
BUDGET CATEGORIES AMOUNT
RAPID RE-HOUSING
Rental Assistance $365,000.00
Security Deposits $110,000.00
Utility Deposits $5,000.00
Utility Payments $15,000.00
Motel/Hotel Vouchers $80,000.00
Subtotal . . . . . . . . . . . . $575,000.00
HOUSING & RELOCATION SERVICES
Case Management $70,000.00
Housing Search and Placement $30,000.00
Subtotal . . . . . . . . . . . . $100,000.00
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Services $55,000.00
Subtotal . . . . . . . . . . $55,000.00
TOTAL $730,000.00
Exhibit B-3
Page 5 of 6
BUDGET SUMMARY
FY 2018-19
ORGANIZATION: Housing Authority of the County of Fresno
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD: July 1, 2018 – June 30, 2019 (12 months)
CONTRACT AMOUNT: $884,927.00
BUDGET CATEGORIES AMOUNT
RAPID RE-HOUSING
Rental Assistance $476,041.00
Security Deposits $149,985.00
Utility Deposits $13,042.00
Utility Payments $15,651.00
Motel/Hotel Vouchers $95,208.00
Subtotal . . . . . . . . . . . . $749,927.00
HOUSING & RELOCATION SERVICES
Case Management $70,000.00
Housing Search and Placement $30,000.00
Subtotal . . . . . . . . . . . . $100,000.00
HOMELESS MANAGEMENT INFORMATION SYSTEM (HMIS)
HMIS Services $35,000.00
Subtotal . . . . . . . . . . $35,000.00
TOTAL $884,927.00
Exhibit B-3
Page 6 of 6
BUDGET SUMMARY
FY 2019-20
ORGANIZATION: Housing Authority of the County of Fresno
SERVICES: CalWORKs Housing Support Program
CONTRACT PERIOD: July 1, 2019 – February 29, 2020 (8 months)
CONTRACT AMOUNT: $468,500.00
BUDGET CATEGORIES AMOUNT
RAPID RE-HOUSING
Rental Assistance $272,500.00
Security Deposits $85,000.00
Utility Deposits $5,000.00
Utility Payments $8,000.00
Motel/Hotel Vouchers $40,000.00
Subtotal . . . . . . . . . . . . $410,500.00
HOUSING & RELOCATION SERVICES
Case Management $40,000.00
Housing Search and Placement $18,000.00
Subtotal . . . . . . . . . . . . $58,000.00
TOTAL $468,500.00