HomeMy WebLinkAboutAgreement A-23-377 Standard Agreement with HCD.pdf STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SCO ID: Agreement No. 23-377
SERVICES
STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER(if applicable)
STD 213(Rev.04/2020) 22-TAY-17721
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
CONTRACTOR'S NAME
County of Fresno
2.The term of this Agreement is:
START DATE
Upon HCD Approval
THROUGH END DATE
Five(5)Years from the Effective Date
3.The maximum amount of this Agreement is:
$1,172,161.00
4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Authority,Purpose and Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 2
Exhibit C' State of California General Terms and Conditions GTC-04/2017
Exhibit D State of California General Terms and Conditions 0
Exhibit E Special Conditions 0
TOTAL NUMBER OF PAGES ATTACHED 6
Items shown with an asterisk('),are hereby incorporated by reference and made part of this agreement as if attached hereto.
These documents can be viewed at https 11www.dgs ca gov/OLS/Resources
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
205 W Pontiac Way,Building 2 Clovis CA 93612
PRINTED NAME OF PERSON SIGNING ATTEST: TITLE
BERNICE E.SEIDEL Chairman of the Board of Supervisors
Sal Quintero Clerk of the Board of Supervisors of the County of Fresno
CONTRACTOR AUTHORIZED SIGNATURE County of Fresno,State of California DATE SIGNED
BylQA..fo ',' - Vt4;t — Deputy 7/18/23
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Department of Housing and Community Development
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2020 W.El Camino Ave.,Suite 130 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
Synthia Rhinehart Contracts Office Manager,
Contract Services Section
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
/661" 8/18/2023
California Department of General Services Approval(or exemption,if applicable)
Exempt per;SCM Vol. 1 4.04.A.3(DGS memo dated 06/12/1981)
County of Fresno
22-TAY-17721
Page 1 of 4
EXHIBIT A
AUTHORITY, PURPOSE AND SCOPE OF WORK
1. Authority
This Standard Agreement, including the STD 213 (the "Agreement"), is made pursuant
to the following statutes:
Transitional Housing Program's (THP) item 2240-102-0001 of Section 2.00 of the
Budget Act of 2022 (Chapter 249 of the Statutes of 2022) and Chapter 11.7,
commencing with Health and Safety Code (HSC) Section 50807, of Part 2 of Division
31 of the Health and Safety Code (collectively, the "THP Statute").
The Housing Navigation and Maintenance Program's (HNMP) item 2240-102-0001 of
Section 2.00 of the Budget Act of 2022 (Chapter 43 of the Statutes of 2022) and
Chapter 11.9 (commencing with HSC 50811) of Part 2 of Division 31 of the Health and
Safety Code (collectively, the "HNMP Statute").
The Department of Housing and Community Development (the "Department") has
allocated designated funding to counties for use by county child welfare services
agencies.
2. Purpose
In accordance with the authorities cited above, the Contractor was awarded Financial
Assistance (The "Allocation Acceptance Form") in the form of a grant from the THP and
HNMP Programs (collectively referred to as the Grant) for the 2022-2023 fiscal year.
The purpose of the THP program is to help young adults who are 18 through 24 years
of age, inclusive, (herein meaning starting at their 18t" birthday until their 25t" birthday)
to secure and maintain housing with priority given to young adults formerly in the state's
foster care or probation systems.
The purpose of the HNMP program is to provide housing navigators to help young
adults who are 18 through 24 years of age inclusive, (herein meaning starting at their
18t" birthday until their 25t" birthday) to secure and maintain housing with priority given
to young adults currently or formerly in the foster care system. Additionally, the HNMP
program provides funding to the Contractors to provide training to its child welfare
agency social workers and probation officers who serve nonminor dependents(HSC
Section 50811).
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 4 and
Housing Navigation and Maintenance Program, Round 1
Allocation Acceptance Dates: 11/01/2022
Approved Date: 12/16/2022
Prep. Date: 03/07/2023
County of Fresno
22-TAY-17721
Page 2 of 4
EXHIBIT A
The Allocation Acceptance Form, including all representations made by the Contractor
therein, are hereby incorporated in this Agreement. The Department agrees to make the
Grant based on the THP and HNMP Statutes and this Agreement.
The Department and the Contractor enter into this Agreement in accordance with the
terms and conditions set forth herein; subject to all the provisions of the applicable
statutes and further subject to the State laws and requirements governing State
contracts.
3. Scope of Work
The Contractor agrees that all THP funds disbursed pursuant to this Agreement shall be
used to help young adults who are 18 through 24 years of age, inclusive, (herein
meaning starting at their 18t" birthday until their 25t" birthday) to secure and maintain
housing. Contractor further agrees that priority shall be given to young adults formerly in
the foster care or probation systems.
The County will use all HNMP funds disbursed pursuant to this Agreement and shall be
used for the support of housing navigators to help young adults, who are 18 through 24
years of age, inclusive, (herein meaning starting at their 18t" birthday until their 25t"
birthday) to secure and maintain housing with priority given to young adults in the foster
care system.
The Contractor agrees to use the HNMP funds for eligible activities which may include,
providing training to its child welfare agency social workers and probation officers who
serve nonminor dependents. The training shall address an overview of the housing
resources available through the local coordinated entry system, homeless continuum of
care, and county public agencies, including, but not limited to, housing navigation,
permanent affordable housing, Transitional Housing Program-Plus, and housing choice
vouchers. The training shall also address how to access and receive a referral to
existing housing resources, the social worker's and probation officer's role in identifying
unstable housing situations for youth and referring youth to housing assistance
programs.
The Contractor agrees to use the THP and HNMP funds for eligible activities which may
include, but are not limited to the following:
A. Identifying and assisting housing services for this population within each
community.
B. Helping this population secure and maintain housing (with priority given to those
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 4 and
Housing Navigation and Maintenance Program, Round 1
Allocation Acceptance Dates: 11/01/2022
Approved Date: 12/16/2022
Prep. Date: 03/07/2023
County of Fresno
22-TAY-17721
Page 3 of 4
EXHIBIT A
formerly in the state's foster care system).
C. Improving coordination of services and links to community resources within the
child welfare system and the Homeless Continuum of Care.
D. Outreach and targeting to serve those with the most severe needs.
In performing the Program Activities, the Department agrees to provide the aggregate
amount identified on the STD. 213 cover-page, page 1 number 3, of this Agreement. In
no instance shall the Department be liable for any costs for the work more than the
Grant amount, or for any unauthorized or ineligible costs.
4. Monitoring and Reporting
The Contractor shall maintain books, records, documents, and other evidence that
demonstrates the funding was used for the appropriate purposes, as laid out in the
Scope of Work. These books, records, documents, and other evidence shall be made
available for audit and inspection by the Department for a period of five years.
The Contractor must keep specific details of the use of the funds for the purpose of
semi-annual reporting as detailed herein. A reporting form, provided by the Department,
shall be submitted every 6 months for three years subsequent to the contract execution.
By January 31st of each reporting year, the Contractor shall submit a report to the
Department, covering the reporting period of July 1st to December 31st, and by July 31st
of each reporting year, covering the reporting period of January 1st to June 30t"
addressing the THP and HNMP reporting requirements, to include but not limited to, the
following information:
A. The number of homeless youth served;
B. Description of how the Child Welfare Agency identified and oversaw the housing
navigators and the Housing Navigation and Maintenance Program;
C. The number of current and former foster youth served;
D. The number of people served who are currently and formerly on probation;
E. The number of homeless youths who exited homelessness into temporary
housing;
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 4 and
Housing Navigation and Maintenance Program, Round 1
Allocation Acceptance Dates: 11/01/2022
Approved Date: 12/16/2022
Prep. Date: 03/07/2023
County of Fresno
22-TAY-17721
Page 4 of 4
EXHIBIT A
F. The number of homeless youths who exited homelessness into permanent
housing;
G. Subpopulation data including:
1) Number of participants that are employed;
2) Number of participants that are students;
3) Number of participants identified as LGBTQ+;
4) Number of participants having a disability;
5) Number of participants with their own minor children in the household;
6) Average number of children per household including participants own
child(ren); and
7) Average number of household occupants where participants resides.
5. Effective Date and Expenditure Deadline
A. Both Agreements are effective upon approval by the Department representative's
signature on page one of the fully executed Standard Agreement, STD 213, (the
"Effective Date").
B. Both Agreements shall terminate five (5) years after the Effective Dates as stated
in the STD 213, paragraph 2 (the "Expiration Date").
C. THP and HNMP funds must be expended between the Award Date and June 30,
2025 (the "Expenditure Deadline") and must observe all other performance
requirements as specified herein. Any expenses incurred after June 30, 2025,
will not be eligible for payment from any Grant(s) funds. To allow for sufficient
processing time, final Request for Funds must be received by the Department no
later than April 1 , 2025.
D. Any THP and HNMP funds not disbursed and/or expended prior to June 30,
2025, shall be disencumbered, and be returned to the Department. Checks shall
be made payable to the Department of Housing and Community Development
and mailed to 2020 West El Camino Avenue, Attention: Accounting Division,
Room 300, Sacramento, CA 95833, no later than one month following the
expiration of the Expenditure Date and must reference the contract number.
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 4 and
Housing Navigation and Maintenance Program, Round 1
Allocation Acceptance Dates: 11/01/2022
Approved Date: 12/16/2022
Prep. Date: 03/07/2023
County of Fresno
22-TAY-17721
Page 1 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. Budget Detail
Transitional Housing Program (THP)
The Budget Act of 2022 (Section 38 Chapter 249 of the Statutes of 2022 (AB 179))
2240-102-0001 — For local assistance, the Department of Housing and Community
Development.
Pursuant to Section 50807(b) of the Health and Safety Code, the Department has
consulted with the Department of Social Services, the Department of Finance, and the
County Welfare Directors Association to develop a formula allocation schedule for the
purpose of distributing funds for use by county child welfare agencies, for the purpose
of housing stability to help young adults who are 18 through 24 years of age, inclusive,
(herein meaning starting at their 18th birthday until their 25th birthday) secure and
maintain housing. Priority is given to young adults formerly in the state's foster care
and/or probation systems.
Housing Navigation and Maintenance Program (HNMP)
The Budget Act of 2022 (Section 2.00 of Chapter 43 of the Statutes of 2022 (SB 154))
2240-103-0001 — For local assistance, the Department of Housing and Community
Development
The Contractor agrees to use the THP and HNMP funds for eligible activities which may
include, but are not limited to the following:
A. Identifying and assisting in housing services for this population within each
community
B. Helping this population secure and maintain housing (with priority given to those
formerly in the state's foster care and/or probation system)
C. Improving coordination of services and links to community resources within the
child welfare system and the Homeless Continuum of Care
D. Outreach and targeting to serve those with the highest level of need.
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 4 and
Housing Navigation and Maintenance Program, Round 1
Allocation Acceptance Dates: 11/01/2022
Approved Date: 12/16/2022
Prep. Date: 03/07/2023
County of Fresno
22-TAY-17721
Page 2 of 2
EXHIBIT B
For the purposes of performing the Program Activities, the Department agrees to
provide the aggregate amount identified on page 1, number 3 of the Cover-page (STD.
213), in the form of a THP and HNMP grant ("Grant"). In no instance shall the
Department be liable for any costs for the Work in excess of this Grant amount, or for
any unauthorized or ineligible costs.
2. Conditions of Disbursement
Prior to receiving any Grant funds, the Contractor shall submit the following for the
Department's approval:
A. Resolution from the governing board of the grantee;
B. Payee Data Record (Std. 204) or Government TIN Form, as applicable; and,
C. Any other documents, certifications, or evidence deemed necessary by the
Department prior to the disbursement of Grant funds.
Provisions:
(a) Notwithstanding any other law, grants awarded pursuant to this provision shall be
exempt from the personal services contracting requirements of Article 4 (commencing
with Section 19130) of Chapter 5 of Part 2 of Division 5 of Title 2 of the Government
Code, and from the Public Contract Code and the State Contracting Manual and shall
not be subject to the approval of the Department of General Services.
3. Payee
Name: County of Fresno Amount: $634,313 THP Award
Name: County of Fresno Amount: $537,848 HNMP Award
Transitional Age Youth (TAY) Programs—Transitional Housing Program, Round 4 and
Housing Navigation and Maintenance Program, Round 1
Allocation Acceptance Dates: 11/01/2022
Approved Date: 12/16/2022
Prep. Date: 03/07/2023
THP4
Fund/Subclass:0065/17244
Org no.: 1139
Account: 3575
HNMP1
Fund/Subclass: 0065/17224
Org no.: 1119
Account: 3575