HomeMy WebLinkAboutAgreement A-19-318 with Focus Forward.pdfAgreement No . 19-318
1 AGREEMENT
2 THIS AGREEMENT ("Agreement") is made and entered into this -9.tb.... day of July , 2019
3 ("Effective Date"), by and between the COUNTY OF FRESNO , a Political Subdivision of the State of
4 California , ("COUNTY"), and FOCUS FORWARD, a nonprofit corporation , whose address is 3333 E.
5 American Avenue , Suite B , Fresno, California, 93725 ("CONTRACTOR").
6 WI T N ES S ET H :
7 WHEREAS, the Probation Department (Probation) has funds available to contract with a
8 vendor to provide effective in-custody and community based mentoring services to at-risk youth using
9 Focus Forward's mentoring model during detention and re-entry ; and
1 O WHEREAS , CONTRACTOR is a community-based organization created in 2006 to serve at-
11 risk youth in collaboration w ith Probation ; and
12 WHEREAS, CONTRACTOR provided services to youth incarcerated at the Juvenile Justice
13 Campus (JJC), including mentoring and case management, under prior Agreement No. 14-260 , which
14 expired on May 19, 2019, and desires to continue to provide services to youth including re-ent ry services ,
15 wrapping the youth in client-centered services , and include youth at-risk of being placed in custody ; and
16 WHEREAS, Probation desires the CONTRACTOR to cont inue services to the above-
17 identified population , and CONTRACTOR is willing to provide such services .
18 NOW, THEREFORE , in consideration of their mutual promises , covenants and conditions ,
19 hereinafter set forth , the sufficiency of which is acknowledged , the parties agree as follows :
20 1. OBLIGATIONS OF THE CONTRACTOR
21 A. Document risk factors evaluated for youth for which CONTRACTOR services are to be
22 provided , and provide documentation to Probation upon Probation 's request. CONTRACTOR w ill provide
23 mentor support/incentives , pro-social activities , barrier removal , and any other programs as developed to
24 support client centered goals, which can contribute to youth rehabilitation and recidivism reduction .
25 B. Coordination serv ices for CONTRACTOR 's volunteers (including student interns), who
26 provide mentoring services to youth in custody of Probation . Coordination services shall include , but may
27 not be limited to: volunteer outreach , recruitment , background checks, volunteer management and support ,
28 case file review , written reports, and screening and assessment of youth for mentoring services ..
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1 Coordination services will also include mandated reporter training, mentor training including the roles and
2 limits of ment ors, appropriate boundaries, trust and communication, case management, mandated
3 reporting and other agency policies and procedures.
4 C.Partner with Probation staff related to in-custody programming and reentry of custodial
5 youth to the community.
6 D.CONTRACTOR's staff and volunteers assigned to provide any services under this
7 Agreement at the JJC must pass a criminal background check conducted by COUNTY at no cost to
8 CONTRACTOR.
9 E.Each of CONTRACTOR's staff or volunteers entering the JJC shall provide proof of a
1 0 negative skin test for tuberculosis (TB) within the past 12 months, or for positive Purified Protein
11 Derivative (PPD) reactors, initial and yearly assessments for signs and symptoms of disease.
12 F.CONTRACTOR's staff and volunteers shall wear professional attire when providing any
13 services under this Agreement at the JJC.
14 G.CONTRACTOR shall not allow any of its staff or volunteers into the JJC if it has reason to
15 believe such person is under the influence of alcoholic beverages or drugs.
16 H.CONTRACTOR shall advise its staff and volunteers of the possibility that a ho stage-taking
17 incident could occur at any time at the JJC, and of the "No Hostage" policy, attached hereto as Exhibit A,
18 and incorporated herein by this reference, which generally means that there will be no bargaining for the
19 release of hostages in exchange for the release of incarcerated youth.
20 I.CONTRACTOR shall comply with all Prison Rape Elimination Act (PREA) (42 U.S.C. §
21 15601 et seq.) standards for juvenile correctional facilities. Pursuant to federal regulations (28 CFR
22 § 115.332), the Probation Department will provide training to CONTRACTOR's staff and/or volunteers
23 regarding their responsibilities under the Depa rtment's sexual abuse and sexual harassment prevention,
24 detection, and response policies and procedures.
25 2.OBLIGATIONS OF THE COUNTY
26 A.COUNTY's Chief Probation Officer, or his or her designee, will designate and provide
27 office/cubicle space for CONTRACTOR at JJC Building 704, for CONTRACTOR to utilize under the terms
28 and conditions of this Agreement, at no charge to CONTRACTOR for such use of space.
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1 B.COUNTY, at no charge to CONTRACTOR, shall provide CONTRACTOR's staff and
2 volunteers assigned to the JJC, and allowed admittance by COUNTY as provided herein, with Vendor
3 identification badges, for performance of services under this Agreement.
4 C. COUNTY shall provide direction to CONTRACTOR's staff and volunteers in the even t of a
5 disturbance inside the JJC facilities.
6 D.COUNTY shall compensate CONTRACTOR for satisf actorily provided services. as provided
7 for under Section 6, "COMPENSATION/INVOICING" of this Agreement.
8 E.A copy of this Agreement shall be reta ined and made available during the term of this
9 Agreement by COUNTY's Probation Department Contract Coordinator.
10 3.COUNTY'S AUTHORITY
11 A.COUNTY's Probation Department shall have the right to conduct backgr ound checks, at any
12 time, as deemed necessary by Probation's Facility Administrator. on all personnel/volunteers
13 CONTRACTOR assigns to work at the JJC under this Agreement. When COUNTY's Probation
14 Department determines that background checks shall be performed for CON TRACTOR's
15 personnel/volunteers, such background checks must be completed to the Facility Administrator's
16 satisfaction before the admission, or continued admission, of any such persons into the JJC facilities.
17 COUNTY's Chief Probation Officer or his or her designee shall have sole and absolute discretion to refuse
18 admittance of any of CONTRACTOR's personnel/volunteers into or from th e JJC, and to remove any of
19 CONTRACTOR's personnel/volunteers from the JJC. COUNTY's Probation Department shall promptly
20 notify CONTRACTOR if any of CONTRACTOR's personnel/volunteers is found to be unacceptable for
21 admission into the JJC facilities, and upon such notice, CONTRACTOR shall immediately refuse
22 admittance of such person to the JJC.
23 B.CONTRACTOR shall cause its personnel/volunteers to immediately follow the orders of the
24 Facility Administrator in the event of any disturbance inside the JJC.
25 C.In the event of a dispute between COUNTY staff and CONTRACTOR's
26 personnel/volunteers involving JJC security measures, and the like, the on-duty Facility Admini strator shall
27 have the final decision, which shall be conclusive.
28 4.TERM
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The term of this Agreement shall be for a period of three (3) years, commencing on July 20,
2019, through and including July 19, 2022. This Agreement may be extended for two (2) additional
consecu tive twelve ( 12) month periods upon written approval of both parties no later than thirty (30) days
prior to the first day of the next twelve (12) month extension period. The Chief Probation Officer or his or
her designee is authorized to execute such written approval on behalf of COUNTY based on the
CONTRACTOR'S satisfactory performance.
5.TERMINATION
A.Non-Allocation of Funds -The terms of this Agreement, and the services to be provided
thereunder, are contingent on the approval of funds by the appropriating government agency. Should
sufficient funds not be allocated, the services provided may be modified, or this Agreement terminated, at
any time without penalty by giving the CONTRACTOR thirty (30) days advance written notice.
8.Breach of Contract -The COUNTY may immediately suspend or terminate this Agreement
in whole or in part, where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
16 3)A substantially incorrect or incomplete report submitted to the COUNTY;
17 4)Improperly performed service.
18 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
19 breach of this Agreement or any default whic h may then exist on the part of the CONTRACTOR. Neither
20 shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
21 default. The COUNTY shall have the right to demand of the CONTRACTOR the repa yment to the
22 COUNTY of any funds disbursed to the CONTRACTOR under this Agreement, which in the judgment of
23 the COUNTY were not expended in accordance with the terms of this Agreement. The CONTRACTOR
24 shall promptly refund any such funds upon demand.
25 C.Without Cause -Under circumstances other than those set forth above, this Agreement may
26 be terminated by COUNTY upon the giving of thirty (30) days advance written notice of an in tention to
27 terminate to CONTRACTOR.
28 6.COMPENSATION/INVOICING: COUNTY agrees to pay CONTRACTOR, and CONTRACTOR
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1 agrees to receive compensation as shown in CONTRACTOR's Budget, attached hereto as Exhibit B.
2 In no event shall compensation for services pertormed under this Agreement exceed Ninety One
3 Thousand Seven Hundred Twenty One Dollars ($91,721) annually from July 20 through July 19 of each
4 contract year during the term of this Agreement. In no event shall compensation paid for services for the
5 initial three-year term of this Agreement exceed two hundred seventy five thousand one hundred and
6 sixty three dollars ($275,163). If the Agreement is extended for a fourth year, in no ev ent shall the
7 compensation paid for the total four-year term exceed three hundred sixty-six thousand, eight hundred
8 eighty four dollars ($3 66,884). If the Agreement is extended for a fifth year, in no event shall the
9 compensation paid for the total fiv e-year term exceed four hundred fifty-eight thousand, six hundred and
1 O five dollars ($458,605). It is understood that all expenses incidental to CONTRACTOR's performance of
11 services under this Agreement shall be borne by CONTRACTOR.
12 Changes to line items in Exhibit B that do not exceed ten percent (10%) of the total maximum
13 compensation payable to CONTRACTOR may be made with the written approval of both COUNTY's Chief
14 Probation Officer or designee and CONTRACTOR, as long as these changes do not result in a change to
15 the total not to exceed amount of the Agreement.
16 CONTRACTOR shall submit monthly invoices referencing the County Contract Number, as
17 noted on page 1 of this Agreement to the County of Fresno, Probation Department, at 3333 E. American
18 Avenue, Suite B, Fresno, CA 93725, Attention: Business Office or e-mail them to
19 Probation lnvoices@co.fresno.ca.us . Payment shall be in arrears, for services provided during the previous
20 month, within forty-five (45) days after receipt and verification of CONTRACTOR's invoices by COUNTY's
21 Probation Department. If CONTRACTOR should fail to comply with any provision of this Agreement,
22 COUNTY is relieved of its obligation for further compensation.
23 7.INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by
24 CONTRACTOR under this Agreement, it is mutually understood and agreed that CONTRACTOR, including
25 any and all of the CONTRACTOR's officers, agents, employees and volunteers, will at all times be acting
26 and performing as an independent contractor, and shall act in an independent capacity and not as an
27 officer, agent, servant, employee, joint venturer, partner, or associate of the COUNTY. Furthermore,
28 COUNTY shall have no right to control or supervise or direct the manner or method by which
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1 CONTRACTOR shall perform its work and function. However, COUNTY shall retain the right to administer
2 this Agreement so as to verify that CONTRACTOR is performing its obligations in accordance with the
3 terms and conditions thereof.
4 CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the rules and
5 regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
6 Because of its status as an independent contractor, CONTRACTOR shall have absolutely no right
7 to employment rights and benefits available to COUNTY employees. CONTRACTOR shall be solely liable
8 and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In
9 addition, CONTRACTOR shall be solely responsible and save COUNTY harmless from all matters relating
1 O to payment of CONTRACTOR's employees, including compliance with Social Security withholding and all
11 other regulations governing such matters. It is acknowledged that during the term of this Agreement,
12 CONTRACTOR may be providing services to others unrelated to the COUNTY or to this Agreement.
13 8.MODIFICATION: Any matters of this Agreement may be modified from time to time by the
14 written consent of all the parties without, in any way, affecting the remainder.
15 9.NON-ASSIGNMENT: Neither party shall assign, transfer or subcontract this Agreement nor their
16 rights or duties under this Agreement without the prior written consent of the other party.
17 10.HOLD HARMLESS: CONTRACTOR agrees to indemnify, save, hold harmless, and at
18 COUNTY's request, defend the COUNTY, its officers, agents, and employees from any and all costs and
19 expenses (including attorney's fees and costs), damages, liabilities, claims, and losses occurring or
20 resulting to COUNTY in connection with the performance, or failure to perform, by CONTRACTOR, its
21 officers, agents, volunteers or employees under this Agreement, and from any and all costs and expenses
22 (including attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting to any
23 person, firm, or corporation who may be injured or damaged by the performance, or failure to perform, of
24 CONTRACTOR, its officers, agents, volunteers or employees under this Agreement.
25 The provisions of this Section 1 O shall survive termination of the Agreement.
26 11.INSURANCE
27 Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third
28 parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance
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policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or
Joint Powers Agreement (JPA) throughout the term of the Agreement:
A.Commercial General Liability
Com mercial General Liability Insurance with limits of not less than Two Million Dollars
($2,000 ,000) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000). This policy shall
be issued on a per occurrenc e basis, COUNTY may require specific coverages including completed
operations, products liability, contractual liability, Explosion-Collapse-Unde rground, fire legal liability or any
other liability insurance deemed necessary because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One Million Dollars
($1,000 ,000 .00 ) per accident for bodily injury and for property damages. Coverage should include any auto
used in connection with this Agreement.
C.Professional Liability
If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., RN., L.C.S.W., M.F.C.C.) in
providing services, Professional Liability Insurance with limits of not less than One Million Dollars
($1,000 ,000 .00) per occurrence, Three Million Dollars ($3,000,000 .00) annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor Code.
Additional Requirements Relating to Insurance
CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance naming
the County of Fresno, its officers, agents, and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned. Such coverage for
additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUN TY, its officers, agents and employees shall be excess only and not contributing with insurance
provided under CONTRACTOR's policies herein. This insurance shal l not be cancelled or changed without
a minimum of thirt y (30) days advance written notice given to COUNTY.
CONTRACTOR hereby waives its right to recover from COUNT Y , its officers, agents, and
employees an y amounts paid by the polic y of worker's compensation insurance required by this
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1 Agreement. CONTRACTOR is solely responsible to obtain any endorsement to such pol icy that may be
2 necessary to accomplish such waiver of subrogation, but CONTRACTOR's waiver of subrogation under
3 this para graph is effective whether or not CONTRACTOR obtains such an endorsement
4 Within Thirty (30) days from the date CONTRACTOR signs and executes this Agreement,
5 CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of the
6 foregoing policies, as required herein, to the County of Fresno, Probation Business Office, 3333 E.
7 American Avenue, Suite 8, Fresno, CA 93725, stating that such insurance coverage have been obtained
8 and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for
9 any premiums on the policies; that for such worker's compensation insurance the CONTRACTOR has
1 O waived its right to recover from the COUNTY, its officers, agents, and employees any amounts paid under
11 the insurance policy and that waiver does not invalidate the insurance policy; that such Commercial
12 General Liability insurance names the County of Fresno, its officers, agents and employees, individually
13 and collectively, as additional insured, but only insofar as the operations under this Agreement ar e
14 concerned; that such coverage for additional insured shall apply as primary insurance and any other
15 insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees, shall be excess
16 only and not contributing with insurance provided under CONTRACTOR's policies her ein; and that this
17 insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice
18 given to COUNTY.
19 In the event CONTRACTOR fails to keep in effect at all times insurance coverage as her ein
20 provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
21 Agreement upon the occurrence of such event. All policies shall be issued by admitted insurers licensed to
22 do business in the State of California, and such insurance shall be purchased from companies possessing
23 a cur rent AM. Best, Inc. rating of A FSC VII or better.
24 12.AUDITS AND INSPECTIONS: The CONTRACTOR shall at any time during business hours, and
25 as often as the COUNTY m ay deem necessary, make available to the COUNTY for examination all of its
26 records and data with respect to the matters covered by this Agreement. The CON TRACTOR shall, upon
27 request by the COUNTY, permit the COUNTY to audit and inspect all of such records and data necessary
28 to ensure CONTRACTOR's compliance with the tem,s of this Agreement.
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1 If this Agreement exceeds ten thousand dollars ($10,000.00}, CONTRACTOR shall be subject to
2 the examination and audit of the California State Auditor for a period of three (3) years after final payment
3 under contract (Government Code Section 8546.7).
4 13.NOTICES: The persons and their addresses having authority to give and receive notices under
5 this Agreement include the following:
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COUNTY
COUNTY OF FRESNO
Chief Probation Officer
3333 E. American Ave., Suite B
Fresno, CA 93725
CONTRACTOR
Chief Executive Officer
Focus Forward
3333 E. American Ave., Suite B
Fresno, CA 93725
g All notices between the COUNTY and the CONTRACTOR provided for or permitted under this
1 O Agreement must be in writing and delivered either by personal service, by first-class United States mail, by
11 an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered by
12 personal service is effective upon service to the recip ient. A notice delivered by first-class United States
13 mail is effective three COUNTY business days after deposit in the United States mail, postage prepaid,
14 addressed to the recipient. A notice delivered by an overnight commercial courier service is effective one
15 COUNTY bu siness day after deposit with the overnight commercial courier service, delivery fees prepaid,
16 with delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
17 telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission is
18 completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
19 next beginning of a COUNTY business day), provided that the sender maintains a machine record of the
20 completed transmission. For all claims arising out of or related to this Agreement, nothing in this section
21 establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
22 including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
23 beginning with section 810).
24 14.VENUE AND GOVERNING LAW: Venue for any action arising out of or related to this
25 Agreement shall only be in Fresno County, California. The rights and obligations of the parties and all
26 interpretation and performance of this Agreement shall be governed in all respects by the laws of the
27 State of California.
28 15.DISCLOSURE OF SELF-DEALING TRANSAC TIONS
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1 This provision is only applicable if the CONTRACTOR is operating as a corporation (a for-profit
2 or non-profit corporation) or if during the term of the agreement, the CONTRACTOR changes its status
3 to operate as a corporation.
4 Members of the CONTRACTOR's Board of Directors shall disclose any self-dealing
5 transactions that they are a party to while CONTRACTOR is providing goods or performing services
6 under this agreement. A self-dealing transaction shall mean a trans action to which the CONTRACTOR
7 is a party and in which one or more of its directors has a material financial interest. Members of the
8 Board of Directors shall disclose any self-dealing transactions that they are a party to by completing an d
9 signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and incorporated
1 O herein by reference, and su bmitting it to the COUNTY prior to commencing with the self-dealing
11 transaction or immediately thereafter.
12 16.CONSISTENT FEDERAL INCOME TAX POSITION: CONTRACTOR acknowledges that the
13 JJC has been acquired, constructed, or improved (and is situated on land that has been acquired) using
14 net proceeds of governmental tax-exempt bonds (collectively, "Bon d-Fin anced Facilities").
15 CONTRACTOR agrees that, with respect to this Agreement and the Bond Financed Facilities,
16 CONTRACTOR is not entitled to take, and shall not take, any position (also known as a "tax position")
17 with the Internal Revenue Service ("I RS") that is inconsistent with being a "service provider" to the
18 COUNTY, as a "qualified user" with respect to the Bond-Financed Facilities. as "managed property," as
19 all of those terms are used in Internal Revenue Service Revenue Procedure 2017-13, and to that end,
20 for example, and not as a limitation, CONTRACTOR agrees that CONTRACTOR shall not, in
21 connection with any federal income tax return that it files with the IRS or any other statement or
22 information that it provides to the IRS, (a) claim ownership, or that it is a lessee, of any portion of the
23 Bond Financed Facilities, or (b) claim any depreciation or amortization deduction. investment tax credit,
24 or deduction for any payment as rent with respect to the Bond-Financed Facilities.
25 17.ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between
26 CONTRACTOR and COUNTY with respect to the subject matter hereof, and supersedes all previous
27 Agreeme nt negotiations, proposals, commitments, writings, advertisements, publications, and
28 understandings of any nature whatsoever unless expressly included in this Agreement.
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1 IN WITNESS WHEREOF , the Parties hereto have executed th is Agreement as of the day and
2 year first hereinabove written :
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CONTRACTOR:
FOCUS FORWARD 4
5 A California (nonprofit) corporation
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Coreen Campos 8 Chief Executive Officer
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FOR ACCOUNTING USE ONLY
ORG No .: 34309999
Fund : 0001
Subclass: 10000
Acct. No.: 7295
By:
COUNTY OF FRESNO:
-Nathan Magsig, Chairman of the Board
of Superv isors of the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
.SU SQ-d\ ~sb
Deputy o-p
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Fresno County
Juvenile Justice Campus
Polley Manual
Authority: Title 15; Section 1327;
California Code of Regulations
Subject: Hostage Situations
Policy Number: 326.0
Page: 1 of 2
Date Originated: April 1, 2004
Date Revised: February 1, 2008
Exhibit A
It is imperative for the safety and security of all persons within Juvenile Justice Campus (JJC)
facilities, as well as for those in the community, that minors are not allowed to leave the secure
confines of the facilities by the taking of a hostage(s). If successful in securing a release
through these means mino rs would be much more likely in the future to use this pra ctice again
in an attempt to escape the confines of the facilities. This would put those visiting and working
at the JJC at higher level of risk and would jeopardize the safety of the co mmunity if the minor
was in fact successful in securing his/her release.
The JJC is a �no•hostage" facility. This means that minors will not be released from custody
under any circumstances due to the taking of a hostage(s). Any staff person taken hostage, no
matter what their rank or status, immediately loses their authority and any orders issued by that
person will not be followed.
I.HOSTAGE SITUATION PROCEDURES
A.If any minor(s) and/or other person(s) in the facility attempt to hold any person hostage,
and they do not respond to verbal commands to stop staff will immediately notify the
Watch Commander. He/she will respond to the location and assess the situation. If a
hostage situation is in progress the Watch Commander will:
1.Summon assistance from other officers as required.
2.Establish a secure perimeter around the hostage takers and allow no one to pass
into it for any rea son without authorization. Risks should not be taken that might
allow the taking of ad ditional hostages.
3.Evacuate all non-essential persons at the scene to a safe location or any housing
pod that is not directly involved in the incident.
4.Direct officers to place minors in uninvolved housing pods in their rooms and have
them remain there until directed otherwise. Minors outside of housing pods will
remain in place under officer supervision until it is safe to return to their respective
housing pods or any housing pod that is not directly involved in the incident.
5.Immediately notify the Director or the Probation Services Manager/Assistant Director
in his/her absence and confer with higher authority as to action to be taken.
Administration in turn will notify the Chief.
B.The Fresno Sheriffs Dispatch Center (488-3111) will be notified immediately and a
request for a trained hostage negotiator an d other emergenc y personnel will be made
as needed. Prior to the arrival of the Sheriff Department's hostage negotiator the
Watch Commander will attempt to ascertain:
Subject: Hostage Situation
Policy #: 326.0
1.The number and identit y of both the hostages and hostage takers;
2.Any known weapons possessed by the hostage takers;
3.The demands of th e hostage takers.
Exhibit A
Page 2 of 2
C.The Watch Commander will retain and dire ct departing custody officers, as well as,
available Probation peace officer staff to assist with security and safety needs, as
necessary. Additional Juvenil e Correctional Officers should be called in as may be
needed to insure the safe and secure operation of the facility.
D.The Watch Commander will co ordinate with the Sheriff's Department all activities taken
to resolve the hostage situation, including the use of appropriate force, and will maintain
control of the facility until relieved of that duty by the presence of a Probation Services
Manager/Assi stant Director, Director, or the Chief Probation Officer.
E.Once the hostage situation has been resolved the minors involved sh ould be housed in
the most secure setting available and all appropriate charges should be filed.
F.Each officer and/or non-sworn staff member who was involved or observed the incident
will complete an incident report and if required, the appropriate critical incident
evaluation report(s) regarding the details of the incident prior to the end of his/her shift.
(See Incident Report, located in JAS Probation View, under "Word Templates".)
G.The Watch Commander will prepare a Critical Incident Investigation Report, using the
Critical Incident Evaluation Report -Page 2 report form and the critical incident
evaluation report(s) completed by the reporting persons at the time of t he incident.
II.PARENTAL AND MEDIA INFO RMATION
A.Attempts will be made at the direction of Administration to reach the families of the
hostages to ad vise them of the situation. Notification will also be made to the parents
of the hostage takers as deemed appropriate.
B.All media inquiries will be referred to the Chief's office per departmental policy.
Ill. SECURITY AND OPERATIONAL REVIEW
A.Once the incident has been resolved a team will be established to conduct a security
and operational review of the incident. The review will be conducted within 2 days of
the resolution o f the incident. The review team will be comprised of the facility
administrator and/or facility Director, Probation Services Manager/As sistant Director
and Supervising Juvenile Correctional Officers who are relevant to the incident. The
team will review the circumstances leading up to the in cident and any necessary
corrective action necessary to insure that such an incident does not repeat itself.
Organization/Agency: Focus Forward
Program/Service: Mentoring
SALARIES & BENEFITS
Regular Salaries
Unemployment Insurance
Retirement Contribution
OASDI Contribution
Workers Comp Contribution
Health Insurance Contribution
Other {describe)
Annual Budget Narrative
$ 57,360 100% Volunteer Coordinator, 25% of Program Manager and 10% CEO
1,134 5.4% offirst $7,000 of salaries -----------'---2,294 VC 4% contribution and Pro rata share PM and CEO
3,556 VC and Pro rata share PM and CEO
482 vc and Pro rata share PM and CEO
6,051 VC and Pro rata share PM and CEO
832 Medicare Expense (1.45% of salaries)
Object Total $ 71,709 _______ __,;_ __
Exhibit B
SERVICES and SUPPLIES Annual Budget Notes/Comments/Description
Tel ephoneCharges 600 _M..;.;.;;.o_nt;;;..h'""ly_s;..;e;._rv.;.;.ic.;..e:....f--=-o_r_m..;..o""bi.;.;;te�p'--h...;.o;_.;.ne;;;..;s_(,._,,$...;.50..:../_m-'o-'-) _____________ _
Liability insuran ce --------3::--,6,-0-pro rata share of annual insurance ....:.... ___________________________ _
Office Expense 1,200 General office and outreach supplies ($100/mo.)
PeopleSoft HR Charge 332 $27.65/month
PeopleSoft Financials Charge 1,200 pro rata share of finance charge
Trans, Travel & Education 696 1200 miles/yr at $.SB/mile. per staff
Other {Program Supplie s)
Other {Training and outreach)
Other {Rent& Utilities)
mentor incentives, mentor recruitment. pro social activities. family engagement. barrier
2.400 removal ----------600 trainings/conferenceslwebinars
660 Community Space Rental ($55/month)
Object Total $8,048 ----------
INDIRECT COST - Max. of 15% of the total program budget
TOTAL BUDGET
Object Total $ 11,964
$ 91,721
Exhibit C
SELF-DEAUNG TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members
of a contractor's board of directors (hereinafter referred to as "County Contra ctor"), must disclose any
self-dealing tran sactions that they are a party to while providing goods, performing services, or both
for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1)Enter board member's name, job title (if applicable), and date this disclosure is being made.
(2)Enter the board member's company/agen cy name and address.
(31 Describe in detail the nature of the self-dealing transaction that is being disclosed to the
Cou nty. At a minimum, include a description of the following:
a.The name of the agency/company with which the corporation has the transaction; and
b.The nature of the mate rial financial interest in the Corporation's transaction that the
board member has.
(4)Describe in detail why the self-dealing transaction is appropriate based on applicable
pr ovision s of the Corporations Code.
(5)Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
(1)Company Board Member Information:
Name: Date:
Job Titte:
(2)Company/Aaency Name and Addre$$:
(3)Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealina transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized s.nature
Signature:I Date: I