HomeMy WebLinkAboutAgreement A-19-157 with America Works.pdf-1-
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A G R E E M E N T
THIS AGREEMENT is made and entered into this day of March, 2019, by and between the
COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as
"COUNTY", and America Works of California, Inc., a for profit corporation, whose address is 228 East
45th Street, 16th Floor, New York, NY 10017, hereinafter referred to as “SUBRECIPIENT.”
W I T N E S S E T H:
WHEREAS, COUNTY has a need for CalFresh Employment and Training Services; for recipients of
General Relief, who are also receiving CalFresh benefits, residing in Fresno County; and
WHEREAS, SUBRECIPIENT has the expertise and is willing and able to provide said services
pursuant to the terms and conditions of this Agreement; and
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
contained, the parties hereto agree as follows:
1.OBLIGATIONS
A. SUBRECIPIENT shall perform all services and fulfill all responsibilities as identified in
COUNTY’s Request for Proposal (RFP) No. 19-031, dated November 29, 2018, and Addendum No.
One (1) to COUNTY’s RFP No. 19-031, dated December 21, 2018, collectively hereinafter referred to as
COUNTY’s Revised RFP No. 19-031 and SUBRECIPIENT’s response to said Revised RFP, all
incorporated herein by reference and made part of this Agreement.
B. SUBRECIPIENT shall perform all services set forth in Exhibit A, Summary of Services,
attached hereto and by this reference incorporated herein.
C.In the event of any inconsistency among the documents described in Paragraphs One (1)
A and B hereinabove, the inconsistency shall be resolved by giving precedence in the following order of
priority: 1) to this Agreement, including all Exhibits attached hereto, 2) to COUNTY’s Revised RFP No.
19-031, and 3) to the SUBRECIPIENT’s response to the Revised RFP. A copy of COUNTY’s Revised
RFP 19-031 and SUBRECIPIENT’s response shall be retained and made available during the term of
this Agreement by COUNTY’s Department of Social Services, hereinafter referred to as COUNTY’s
DSS.
Agreement No. 19-157
26th
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2. TERM
The term of this Agreement shall commence on March 26, 2019 through and including
September 30, 2019. This Agreement may be extended for two (2) additional consecutive twelve (12)
month periods upon the approval of both parties no later than thirty (30) days prior to the first day of the
next twelve (12) month extension period. The COUNTY’s DSS Director, or designee, is authorized to
execute such written approval on behalf of the COUNTY based on SUBRECIPIENT’s satisfactory
performance.
3. TERMINATION
A. Non-Allocation of Funds - The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
terminated, at any time by giving the SUBRECIPIENT thirty (30) days advance written notice.
B. Breach of Contract - The COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of the COUNTY there is:
1) An illegal or improper use of funds;
2) A failure to comply with any term of this Agreement;
3) A substantially incorrect or incomplete report submitted to the COUNTY;
4) Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
breach of this Agreement or any default which may then exist on the part of the SUBRECIPIENT. Neither
shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment to the
COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which in the judgment of
the COUNTY were not expended in accordance with the terms of this Agreement. The SUBRECIPIENT
shall promptly refund any such funds upon demand.
C. Without Cause - Under circumstances other than those set forth above, this
Agreement may be terminated by COUNTY upon the giving of thirty (30) days advance written notice of
an intention to terminate to SUBRECIPIENT.
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4.COMPENSATION
For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to
pay SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with Exhibit B,
Budget. Mandated travel shall be reimbursed based on actual expenditures and mileage reimbursement
shall be at SUBRECIPIENT ’s adopted rate per mile, not to exceed the IRS published rate.
In no event shall actual services performed under this Agreement be in excess of Six
Hundred Thirteen Thousand Six Hundred Ninety Four and No/100 Dollars ($613,694) for the initial
period of March 26, 2019 through September 30, 2019. In no event shall actual services performed
under this Agreement be in excess of Six Hundred Sixty Five Thousand Four Hundred Eleven and
No/100 Dollars ($665,411) for each subsequent twelve (12) month period of this Agreement. The
cumulative total of this Agreement shall not be in excess of One Million Nine Hundred Forty Four
Thousand Five Hundred Sixteen and No/100 Dollars ($1,944,516).
A portion of the compensation paid by the COUNTY to SUBRECIPIENT described above will
be for ancillary/support service reimbursements made by the SUBRECIPIENT to participants served by
SUBRECIPIENT under this Agreement. COUNTY will reimburse SUBRECIPIENT for 50% of the
ancillary/support service reimbursements claimed by SUBRECIPIENT and the SUBRECIPIENT is
responsible for paying the other 50% of the ancillary/support service reimbursements claimed by the
SUBRECIPIENT. Total ancillary/support service expenditures claimed by SUBRECIPIENT shall not
exceed Fifty Three Thousand One Hundred Twenty and No/100 Dollars ($53,120) from March 26, 2019
through September 30, 2019. Total ancillary/support services expenditures claimed by SUBRECIPIENT
shall not exceed One Hundred One Thousand Nine Hundred Twenty and No/100 Dollars ($101,920) for
each subsequent twelve (12) month period of this Agreement. The cumulative total ancillary/support
service expenditures claimed by SUBRECIPIENT for this Agreement shall not be in excess of Two
Hundred Fifty Six Thousand Nine Hundred Sixty and No/100 Dollars ($256,960).
Payments by COUNTY shall be in arrears, for services provided during the preceding month,
within forty-five (45) days after receipt, verification and approval of SUBRECIPIENT’s invoices by
COUNTY.
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It is understood that all expenses incidental to SUBRECIPIENT'S performance of services
under this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to comply with
any provision of the Agreement, COUNTY shall be relieved of its obligation for further compensation.
To the extent permitted by State and Federal rules and regulations, advanced payment of
up to twenty percent (20%) of the compensation under this Agreement may be requested of COUNTY by
SUBRECIPIENT. Advance payments shall be limited to implementation costs for new and/or expanded
services only. Approval of an advanced payment is at the sole discretion of COUNTY’s DSS Director or
designee. If advanced payment occurs, the amount of the advanced payment shall be deducted in equal
installments from claims submitted for the first six (6) months of the second term of this Agreement
beginning October 2019 through and including March 2020.
5.INVOICING
SUBRECIPIENT shall invoice COUNTY’s DSS in arrears by the tenth (10th) of each month
for expenditures incurred to provide services rendered in the previous month to:
DSSInvoices@fresnocountyca.gov. Payments by COUNTY’s DSS shall be in arrears, for actual services
provided during the preceding month, within forty-five (45) days after receipt, verification and approval of
SUBRECIPIENT’s invoices by COUNTY’s DSS. A monthly activity report shall accompany the invoice,
reflecting services supported by the invoiced expenditures and be in a form and in such detail as
acceptable to the COUNTY’s DSS.
At the discretion of COUNTY’s DSS Director or designee, if an invoice is incorrect or is
otherwise not in proper form or detail, COUNTY’s DSS Director or designee shall have the right to withhold
full payment of the invoice that is incorrect or improper after five (5) days prior written notice or email
correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to provide services for a period of
ninety (90) days after written or email notification of an incorrect or improper invoice. If after the ninety (90)
period the invoice(s) is still not corrected to COUNTY’s DSS satisfaction, COUNTY or COUNTY’s DSS
Director or designee may elect to terminate this Agreement, pursuant to the termination provisions stated in
Paragraph Three (3) of this Agreement. All final claims shall be submitted by SUBRECIPIENT within sixty
(60)days following the month of actual service for which payment is claimed. No payment for services shall
be made by COUNTY’s DSS on claims submitted beyond sixty (60) days following the month of actual
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service for which payment is invoiced.
6.INDEPENDENT CONTRACTOR:
In performance of the work, duties and obligations assumed by SUBRECIPIENT under this
Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
SUBRECIPIENT'S officers, agents, and employees will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no right
to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and
function. However, COUNTY shall retain the right to administer this Agreement so as to verify that
SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.
SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the
rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject
thereof.
Because of its status as an independent contractor, SUBRECIPIENT shall have absolutely
no right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be
solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
benefits. In addition, SUBRECIPIENT shall be solely responsible and save COUNTY harmless from all
matters relating to payment of SUBRECIPIENT'S employees, including compliance with Social Security
withholding and all other regulations governing such matters. It is acknowledged that during the term of this
Agreement, SUBRECIPIENT may be providing services to others unrelated to the COUNTY or to this
Agreement.
7.MODIFICATION:
A.Any matters of this Agreement may be modified from time to time by the written
consent of all the parties without, in any way, affecting the remainder.
B.Notwithstanding the above, changes to line items in the budget, attached hereto as
Exhibit B, in an amount not to exceed ten percent (10%) of the total maximum compensation as
identified in Section Four (4) of this Agreement, may be made with the written approval of COUNTY’s
DSS Director or designee and SUBRECIPIENT. Budget line item changes shall not result in any change
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to the maximum compensation amount payable to SUBRECIPIENT, as stated herein.
C.SUBRECIPIENT hereby agrees that changes to the compensation under this
Agreement may be necessitated by a reduction in funding from State and/or Federal sources.
COUNTY’s DSS Director or designee may modify the maximum compensation depending on State and
Federal funding availability, as stated in Section Four (4) in this Agreement. SUBRECIPIENT further
understands that this Agreement is subject to any restrictions, limitations or enactments of all legislative
bodies which affect the provisions, term, or funding of this Agreement in any manner.
8.NON-ASSIGNMENT:
SUBRECIPIENT shall not assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the prior written consent of the COUNTY or COUNTY’s DSS Director
or designee. Any transferee, assignee, or subcontractor will be subject to all applicable provisions of this
Agreement, and all applicable State and Federal regulations. SUBRECIPIENT shall be held primarily
responsible by the COUNTY for the performance of any transferee, assignee, or subcontractor unless
otherwise expressly agreed to in writing by COUNTY. The use of subcontractor by SUBRECIPIENT shall
not entitle SUBRECIPIENT to any additional compensation than is provided for under this Agreement.
9.HOLD HARMLESS:
SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY'S request,
defend the COUNTY, its officers, agents, and employees from any and all costs and expenses (including
attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in
connection with the performance, or failure to perform, by SUBRECIPIENT, its officers, agents, or
employees under this Agreement, and from any and all costs and expenses (including attorney’s fees and
costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who
may be injured or damaged by the performance, or failure to perform, of SUBRECIPIENT, its officers,
agents, or employees under this Agreement.
10.INSURANCE
Without limiting the COUNTY's right to obtain indemnification from SUBRECIPIENT or any
third parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
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arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This
policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including
completed operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal
liability or any other liability insurance deemed necessary because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include
any auto used in connection with this Agreement.
C.Professional Liability
If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
Additional Requirements Relating to Insurance
SUBRECIPIENT shall obtain endorsements to the Commercial General Liability insurance
naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned. Such coverage for
additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees shall be excess only and not contributing with insurance
provided under SUBRECIPIENT's policies herein. This insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance written notice given to COUNTY.
SUBRECIPIENT hereby waives its right to recover from COUNTY, its officers, agents, and
employees any amounts paid by the policy of worker’s compensation insurance required by this
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Agreement. SUBRECIPIENT is solely responsible to obtain any endorsement to such policy that may be
necessary to accomplish such waiver of subrogation, but SUBRECIPIENT’s waiver of subrogation under
this paragraph is effective whether or not SUBRECIPIENT obtains such an endorsement.
Within Thirty (30) days from the date SUBRECIPIENT signs and executes this Agreement,
SUBRECIPIENT shall provide certificates of insurance and endorsement as stated above for all of the
foregoing policies, as required herein, to the County of Fresno, P.O. Box 1912, Fresno, CA 93718-1219,
Attention: Contract Analyst, stating that such insurance coverage has been obtained and is in full force; that
the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the
policies; that for such worker’s compensation insurance the SUBRECIPIENT has waived its right to recover
from the COUNTY, its officers, agents, and employees any amounts paid under the insurance policy and
that waiver does not invalidate the insurance policy; that such Commercial General Liability insurance
names the County of Fresno, its officers, agents and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned; that such coverage for
additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees, shall be excess only and not contributing with insurance
provided under SUBRECIPIENT's policies herein; and that this insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance, written notice given to COUNTY.
In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as herein
provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State of
California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
rating of A FSC VII or better.
11.CONFLICT OF INTEREST:
No officer, employee or agent of the COUNTY who exercises any function or responsibility
for planning and carrying out of the services provided under this Agreement shall have any direct or indirect
personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be employed
by the SUBRECIPIENT under this Agreement to fulfill any contractual obligations with the COUNTY. The
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SUBRECIPIENT shall comply with all Federal, State of California and local conflict of interest laws, statutes
and regulations, which shall be applicable to all parties and beneficiaries under this Agreement and any
officer, employee or agent of the COUNTY.
12. NON-DISCRIMINATION:
During the performance of this Agreement SUBRECIPIENT shall not unlawfully discriminate
against any employee of applicant for employment, or recipient of services, because of ethnic group
identification, gender, gender identity, gender expression, sexual orientation, color, physical disability,
mental disability, medical condition, national origin, race, ancestry, marital status, religion, or religious
creed, pursuant to all applicable State of California and Federal statutes and regulations.
13. LIMITED ENGLISH PROFICIENCY:
SUBRECIPIENT shall provide interpreting and translation services to persons participating
in SUBRECIPIENT’s services who have limited or no English language proficiency, including services to
persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to allow
such participants meaningful access to the programs, services and benefits provided by SUBRECIPIENT.
Interpreter and translation services, including translation of SUBRECIPIENT’s “vital documents” (those
documents that contain information that is critical for accessing SUBRECIPIENT ’s services or are required
by law) shall be provided to participants at no cost to the participant. SUBRECIPIENT shall ensure that any
employees, agents, subcontractor, or partners who interpret or translate for a program participant, or who
directly communicate with a program participant in a language other than English, demonstrate proficiency
in the participants’ language and can effectively communicate any specialized terms and concepts peculiar
to SUBRECIPIENT’s services.
14. CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand and No/100
Dollars ($100,000), SUBRECIPIENT shall comply with all applicable standards, orders or requirements
issued under the Clear Air Act contained in 42 U.S. Code 7601 et seq; the Clean Water Act contained in 33
U.S. Code 1368 et seq.; and any standards, laws and regulations, promulgated thereunder. Under these
laws and regulations, SUBRECIPIENT shall assure:
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A.No facility shall be utilized in the performance of the Agreement that has been listed on
the Environmental Protection Agency (EPA) list of Violating Facilities;
B.COUNTY shall be notified prior to execution of this Agreement of the receipt of any
communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be
utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
Violating Facilities;
C.COUNTY and U.S. EPA shall be notified about any known violation of the above laws
and regulations; and
D.This assurance shall be included in every nonexempt subgrant, contract, or
subcontract.
15.DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, SUBRECIPIENT will be referred to as the “grantee.” By
drawing funds against this grant award, the grantee is providing the certification that is required by
regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False certification
or violation of the certification shall be grounds for suspension of payments, suspension or termination of
grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply with the
requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350 et seq.)
16.CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INTELIGIBILITY AND
VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A.COUNTY and SUBRECIPIENT recognize that SUBRECIPIENT is a recipient of
Federal funds under the terms of this Agreement. By signing this Agreement, SUBRECIPIENT agrees to
comply with applicable Federal suspension and debarment regulations, including but not limited to: 7 CFR
3016.35, 29 CFR 97.35, 45 CFR 92.35, and Executive Order 12549. By signing this Agreement,
SUBRECIPIENT attests to the best of its knowledge and belief, that it and its principals:
1.Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal department or agency; and
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2.Shall not knowingly enter into any covered transaction with an entity or person
who is proposed for debarment under Federal regulations, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in such transaction.
B.SUBRECIPIENT shall provide immediate written notice to COUNTY if at any time
during the term of this Agreement SUBRECIPIENT learns that the representations it makes above were
erroneous when made or have become erroneous by reason of changed circumstances.
C.SUBRECIPIENT shall include a clause titled “Certification Regarding Debarment,
Suspension, Ineligibility, and Voluntary Exclusion – Lower Tier Covered Transactions” and similar in
nature to this paragraph in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
D.SUBRECIPIENT shall, prior to soliciting or purchasing goods and services in
excess of $25,000 funded by this Agreement, review and retain the proposed vendor’s suspension and
debarment status at https://sam.gov/SAM/.
17.CONFIDENTIALITY:
All services performed by SUBRECIPIENT under this Agreement shall be in strict
conformance with all applicable Federal, State of California, and/or local laws and regulations relating to
confidentiality.
18.DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent disclosure
of COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or
disruption to COUNTY operations, individuals and/or agencies that enter into a contractual relationship with
COUNTY for the purpose of providing services under this Agreement must employ adequate data security
measures to protect the confidential information provided to SUBRECIPIENT by COUNTY, including but
not limited to the following:
A. SUBRECIPIENT may not store COUNTY’s private, confidential or sensitive data on
any hard-disk drive.
B. SUBRECIPIENT is responsible to employ strict controls to insure the integrity and
security of COUNTY’s confidential information and to prevent unauthorized access to data maintained in
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computer files, program documentation, data processing systems, data files and data processing
equipment which stores or processes COUNTY data internally and externally.
C.Confidential client information transmitted to one party by the other by means of
electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of 128 BIT
or higher. Additionally, a password or pass phrase must be utilized.
D.SUBRECIPIENT is responsible to immediately notify COUNTY of any breaches or
potential breaches of security related to COUNTY’s confidential information, data maintained in computer
files, program documentation, data processing systems, data files and data processing equipment which
stores or processes COUNTY data internally or externally.
E.In the event of a breach of security related to COUNTY’s confidential client information
provided to SUBRECIPIENT, COUNTY will manage the response to the incident, however,
SUBRECIPIENT will be responsible to issue any notification to affected individuals as required by law or as
deemed necessary by COUNTY in its sole discretion. SUBRECIPIENT will be responsible for all costs
incurred as a result of providing the required notification. When no longer needed, all Medi-Cal Personally
Identifiable Information, as defined in the Medi-Cal Data Privacy and Security Agreement between the
California DHCS and the County of Fresno, Agreement No. A-16-659, whether stored in print of electronic
format, must be destroyed and disposed of through confidential means, as described in Agreement No. A-
16-659. Agreement no. A-16-659 is available upon request or can be viewed at:
http://www.co.fresno.ca.us/MediCalPrivacy/.
F.The requirements in this Data Security provision shall apply to SUBRECIPIENT’s
subcontractor, if any.
19.SINGLE AUDIT CLAUSE:
A.If SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000)
or more in Federal and Federal flow-through monies, SUBRECIPIENT agrees to conduct an annual
audit in accordance with the requirements of the Single Audit Standards as set forth in Office of
Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. SUBRECIPIENT
shall submit said audit and management letter to COUNTY. The audit must include a statement of
findings or a statement that there were no findings. If there were negative findings, SUBRECIPIENT
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must include a corrective action plan signed by an authorized individual. SUBRECIPIENT agrees to take
action to correct any material non-compliance or weakness found as a result of such audit. Such audit
shall be delivered to COUNTY’s DSS, Administration, for review within nine (9) months of the end of any
fiscal year in which funds were expended and/or received for the program. Failure to perform the
requisite audit functions as required by this Agreement may result in COUNTY performing the necessary
audit tasks, or at COUNTY’s option, contracting with a public accountant to perform said audit, or, may
result in the inability of COUNTY to enter into future agreements with SUBRECIPIENT. All audit costs
related to this Agreement are the sole responsibility of SUBRECIPIENT.
B.A single audit report is not applicable if all SUBRECIPIENT’s Federal contracts
do not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or SUBRECIPIENT’s
funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be
performed and a program audit report with management letter shall be submitted by SUBRECIPIENT to
COUNTY as a minimum requirement to attest to SUBRECIPIENT’s solvency. Said audit report shall be
delivered to COUNTY’s DSS, Accounting Office, for review no later than nine (9) months after the close
of the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply
with this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified
accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of
SUBRECIPIENT who agrees to take corrective action to eliminate any material noncompliance or
weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall
be billed to the SUBRECIPIENT at COUNTY cost, as determined by COUNTY’s Auditor-
Controller/Treasurer-Tax Collector.
C.SUBRECIPIENT shall make available all records and accounts for inspection by
COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal
Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at
least three (3) years following final payment under this Agreement or the closure of all other pending
matters, whichever is later.
20.PROPERTY OF COUNTY
SUBRECIPIENT agrees to take reasonable and prudent steps to ensure the security of
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any and all said hardware and software provided to it by COUNTY under this Agreement, to maintain
replacement-value insurance coverages on said hardware and software of like kind and quality
approved by COUNTY.
All purchases over Five Thousand Dollars ($5,000) made during the life of this
Agreement that will outlive the life of this Agreement shall be identified as fixed assets with an assigned
Fresno County DSS Accounting Inventory Number. These fixed assets shall be retained by COUNTY,
as COUNTY property, in the event this Agreement is terminated or upon expiration of this Agreement.
SUBRECIPIENT agrees to participate in an annual inventory of all COUNTY fixed assets and shall be
physically present when fixed assets are returned to COUNTY possession at the termination or
expiration of this Agreement. SUBRECIPIENT is responsible for returning to COUNTY all COUNTY
owned fixed assets upon the expiration or termination of this Agreement.
21.AUDITS AND INSPECTIONS:
The SUBRECIPIENT shall at any time during business hours, and as often as the COUNTY
may deem necessary, make available to the COUNTY for examination all of its records and data with
respect to the matters covered by this Agreement. The SUBRECIPIENT shall, upon request by the
COUNTY, permit the COUNTY to audit and inspect all of such records and data necessary to ensure
SUBRECIPIENT'S compliance with the terms of this Agreement.
If this Agreement exceeds ten thousand dollars ($10,000.00), SUBRECIPIENT shall be
subject to the examination and audit of the Auditor General for a period of three (3) years after final
payment under contract (Government Code Section 8546.7).
In addition, SUBRECIPIENT shall cooperate and participate with COUNTY’s fiscal review
process and comply with all final determinations rendered by the COUNTY’s fiscal review process. If
COUNTY reaches an adverse decision regarding SUBRECIPIENT’s services to consumers, it may result in
the disallowance of payment for services rendered; or in additional controls to the delivery of services, or in
the termination of this Agreement, at the discretion of COUNTY’s DSS Director or designee. If as a result of
COUNTY’s fiscal review process a disallowance is discovered due to SUBRECIPIENT’s deficiency,
SUBRECIPIENT shall be financially liable for the amount previously paid by COUNTY to SUBRECIPIENT
and this disallowance will be adjusted from SUBRECIPIENT’s future payments, at the discretion of
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COUNTY’s DSS Director or designee. In addition, COUNTY shall have the sole discretion in the
determination of fiscal review outcomes, decisions and actions.
22. FRATERNIZATION
SUBRECIPIENT shall establish procedures addressing fraternization between
SUBRECIPIENT’s staff and clients. Such procedures will include provisions for informing
SUBRECIPIENT’s staff and clients regarding fraternization guidelines.
23. STATE ENERGY CONSERVATION
SUBRECIPIENT must comply with the mandatory standard and policies relating to energy
efficiency which are contain in the State Energy Conservation Plan issued in compliance with 42 United
States (US) Code sections 6321, et. seq.
24. CHARITABLE CHOICE
SUBRECIPIENT may not discriminate in its program delivery against a client or potential
client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
participate in a religious practice. Any specifically religious activity or service made available to individuals
by the SUBRECIPIENT must be voluntary as well as separate in time and location from COUNTY funded
activities and services. SUBRECIPIENT shall inform COUNTY as to whether it is faith-based. If
SUBRECIPIENT identifies as faith-based, they must submit to DSS a copy of its policy on referring
individuals to alternate treatment SUBRECIPIENT, and include a copy of this policy in their client admission
forms. The policy must inform individuals that they may be referred to an alternative provider if they object
to the religious nature of the program, and include a notice to DSS. Adherence to this policy will be
monitored during site reviews, and a review of client files. If SUBRECIPIENT identifies as faith-based, by
July 1 of each year SUBRECIPIENT will be required to report to DSS the number of individuals who
requested referrals to alternate providers based on religious objection.
25. PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for SUBRECIPIENT’s advertising, fundraising, or publicity (i.e., purchasing of
tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as necessary to
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raise public awareness about the availability of such specific services when approved in advance by the
Director or designee and at a cost as provided in Exhibit B for such items as written/printed materials, the
use of media (i.e., radio, television, newspapers) and any other related expense(s).
26.NOTICES:
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
COUNTY SUBRECIPIENT
Director, COUNTY OF FRESNO Lee Bowes, CEO Department of Social Services America Works of California, Inc. P.O. Box 1912 228 East 45th Street, 16th Floor Fresno, CA 93718 New York, NY 10017
All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this
Agreement must be in writing and delivered either by personal service, by first-class United States mail, by
an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered by
personal service is effective upon service to the recipient. A notice delivered by first-class United States
mail is effective three COUNTY business days after deposit in the United States mail, postage prepaid,
addressed to the recipient. A notice delivered by an overnight commercial courier service is effective one
COUNTY business day after deposit with the overnight commercial courier service, delivery fees prepaid,
with delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission is
completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
next beginning of a COUNTY business day), provided that the sender maintains a machine record of the
completed transmission. For all claims arising out of or related to this Agreement, nothing in this section
establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
beginning with section 810).
27.GOVERNING LAW :
Venue for any action arising out of or related to this Agreement shall only be in Fresno
County, California.
The rights and obligations of the parties and all interpretation and performance of this
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Agreement shall be governed in all respects by the laws of the State of California.
28.CHANGE OF LEADERSHIP/MANAGEMENT:
In the event of any change in the status of SUBRECIPIENT ’s leadership or management,
SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the date of change.
Such notification shall include any new leader or manager’s name, address and qualifications. “Leadership
or management” shall include any employee, member, or owner of SUBRECIPIENT who either a) directs
individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
services are provided, or c) has authority over SUBRECIPIENT’s finances.
29.LOBBYING ACTIVITY:
None of the funds provided under this Agreement shall be used for publicity, lobbying or
propaganda purposes designed to support or defeat legislation pending in the Congress of the United
States of America or the Legislature of the State of California.
30.DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the SUBRECIPIENT is operating as a corporation (a
for-profit or non-profit corporation) or if during the term of the agreement, the SUBRECIPIENT changes
its status to operate as a corporation.
Members of the SUBRECIPIENT’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while SUBRECIPIENT is providing goods or performing services
under this agreement. A self-dealing transaction shall mean a transaction to which the SUBRECIPIENT
is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and incorporated
herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
transaction or immediately thereafter.
31.SEVERABILITY
The provisions of this Agreement are severable. The invalidity or unenforceability of any
one provision in the Agreement shall not affect the other provisions.
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32.ENTIRE AGREEMENT:
This Agreement constitutes the entire agreement between the SUBRECIPIENT and
COUNTY with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
proposals, commitments, writings, advertisements, publications, and understanding of any nature
whatsoever unless expressly included in this Agreement.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
2 first hereinabove written.
3
4 SUBRECIPIENT:
S AME~t{"~F CALIFORNIA, INC.
6 By:~~~
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20
Print Name: L.e e .. 60 k\~S:
Title: \?(e.s: }.~ :t \U-0
Chairman of the Board, or
President, or any Vice President
Title: _,....'---______ _,.,,:1-F__::...
Secretary (of Corporation), o
any Assistant Secretary, or
Chief Financi_al Officer, or
any Assistant Treasurer
Mailing Address: 21 228 East 45th Street, 1 a1n Floor
22 New York, NY 10017
Pnone No: (718) 673-5700 x134
23 Contact: Ruthy Schoenfeld, General Counsel
24
FOR ACCOUNTING USE ONLY:
25 ' Fund/Subclass: 0001/10000
26 ORG No.: 56107001
Account No.: 7870
27
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COUNTY OF FRESNO
By: :=:?: 3>7~ )
Nathan Magsig, Chainnan of the Board of
Supervisors of the County of Fresno
ATTEST:
BERNICE E. SEIDEL
Clerk of the Board of Supervisors
County of Fresno, Stat-a of Caflfomla
By:d..,.A~. r. ·[5
Deputy
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Exhibit A
Page 1 of 6
SUMMARY OF SERVICES
ORGANIZATION: America Works of California, Inc.
ADDRESS: 228 East 45th Street. 16th Floor, New York, NY. 10017
SERVICE ADDRESS: 1330 L Street, Fresno, CA. 93721
SERVICES: CalFresh Employment and Training
TELEPHONE: (212) 599-5627 x179
CONTACT: Melissa Wotton, General Counsel
EMAIL: mwotton@americaworks.com
CONTRACT PERIOD: Term 1: March 26, 2019 through September 30, 2019
Term 2 (Optional): October, 1, 2019 through September 30,
2020
Term 3 (Optional): October 1, 2020 through September 30,
2021
AMOUNT: Term 1: Not to exceed $613,694
Term 2: Not to exceed $665,411
Term 3: Not to exceed $665,411
I.SUMMARY OF SERVICES
America Works of California, Inc. (AWCA) shall provide a CalFresh Employment and
Training (CFET) program with a jobs-first approach for recipients of General Relief (GR) also
receiving CalFresh (CF) benefits. Program components will include Job Search/Job Search
Training (JST), Education, On-the-Job-Training (OJT), and Retention. OJT services will be
provided for the first term only (March 26, 2019 through September 30, 2019).
II.TARGET POPULATION
The target population are recipients of GR and CF benefits who reside in Fresno County.
Referral to the CFET program will be dependent on the Eligibility Workers’ determination of
the client’s ability to participate. The majority of services will be provided in metropolitan
Fresno with services for rural participants delivered in Reedley.
III.CONTRACTOR’s RESPONSIBILITIES
AWCA will receive direct referrals from the Department for enrollment into the CFET
program. AWCA will not advertise, recruit, or accept referrals for CFET by any other method.
AW CA shall ensure all participants enrolled in the CFET program are CalFresh eligible.
Eligibility verification will be completed at each interaction with the participant by using the
Exhibit A
Page 2 of 6
provided telephone number for Community Based Organizations to verify client eligibility for
GR and CF. AWCA will not deny services to any participant sent by the Department that is
determined eligible. AWCA will not terminate a participant from the CFET program without
first discussing the reasoning and possible alternatives with the Department.
AWCA will ensure that limited English Proficiency (LEP) participants have meaningful,
effective and equal access at every point of contact with program services for threshold
languages: English, Spanish, and Hmong.
AWCA will meet with Department staff as often as needed to exchange pertinent
information, resolve issues, and work together to coordinate services in the best interest of
the participant. Emails shall be responded to within 24 hours.
AW CA shall provide the following:
A.Operational Hours
1.Hours of operation will include Monday through Friday 8:30am-5:00pm.
2.Evening hours will be available by appointment.
B.Intake, Assessment and Orientation
1.The Admin/Outreach Coordinator with AWCA will perform a brief intake of all
referrals sent by the Department within five business days, build the case file, and
accept all appropriate referrals.
2.Assessment includes:
a)Verification of eligibility for CFET
b)Collection of participant data for the case file
c)Review of AWCA policies and procedures
d)Client Scheduled for Orientation
3.Orientations can accommodate up to 20 participants, will be held every Monday, and
will include morning and afternoon sessions. The following tests will be administered
during orientation:
a)Test of Adult Basic Education (TABE)
b)O*Net
c)Barriers to Success Inventory (BESI)
5.AWCA will create an Employment Plan for participants which includes:
a)Participant activities
b)Services to be provided by AWCA
c)An opportunity to change the plan at the request of participant
6.AWCA will attempt to make contact with participants that fail to show for their
Assessment and/or Orientation within five business days. Contact, or attempt
thereof, will be made twice per week for two weeks and may be made by one of the
following:
a)Phone call
b)Text message
c) Social media (on a case by case basis)
d)Letter
7.AWCA will notify the Department of any participants who fail to show for intake
following their referral from the Department, decline services or are assessed and
deemed not appropriate for services within five business days.
Exhibit A
Page 3 of 6
C. Job Search Training (JST)
1. AWCA will administer the VIA Assessment of Character Strengths.
2. AWCA will place results of the VIA Assessment of Character Strengths in
participant’s file, and will share results with participant and other team members as
appropriate.
3. AWCA will provide JST over a four day course consisting of curriculum that
enhances participants’ job readiness and includes, but is not limited to the following:
a) Basic computer skills
b) Job search strategies
c) Comprehensive interview preparation
d) Mock interviews
e) Common workplace etiquette
f) Career coaching
g) Job opportunities
h) Financial counseling
i) Problem solving for transportation issues
j) Social support development
k) Resume & Cover Letter Preparation
l) Effective job searching techniques
m) Online and handwritten application processes
n) Face-to-face and telephone interview skills
o) Appropriate dress and hygiene
p) Understanding employer expectations
q) Teamwork
r) Effective communication
s) Problem solving
t) Obtaining and retaining employment
u) Promotion assistance
4. AWCA will match participants to available jobs with partnered employers. These jobs
may or may not fall in line with the immediate career goal as the nature of this
program is a jobs-first approach. The participant will be guided towards available job
opportunities and ultimately will make the decision to apply.
D. Education
1. AWCA will refer participants to educational and occupational skill building
opportunities available through other programs such as:
a) Training scholarships from Workforce Connection
b) Adult Basic Education or GED preparation through WIOA Title II funds
c) Digital literacy and English as a Second Language
d) Short-term training and certifications such as food service or forklift driving
2. For participants interested in certificate or vocational training, AWCA will assist with
finding an approved local training provider.
3. AWCA will continue to cultivate relationships with providers that may not currently
exist in an effort to expand participant options.
E. On-the-Job-Training (OJT) – First term only
1. AWCA will ensure $112,500 of the budget for the initial 6-month term of the
Agreement is utilized for the development and administration of the OJT component.
2. AWCA will utilize current relationships with employers and develop OJTs that provide
paid on-the-job training to participants for up to three months.
Exhibit A
Page 4 of 6
3.AWCA will check-in with participants in placement at OJTs while allowing the
participant more freedom to be in control of their progress.
4.AWCA will complete the Survey of Character Strengths with participants.
a)Surveys will be conducted Tuesday – Friday and will include a morning and
afternoon session each day.
b)Each session will accommodate up to 15 participants.
5.AWCA will maintain ongoing contact with participants in OJT, case management for
this component will remain consistent with normal case management activities with
the exception of fewer required check-ins as the participant is encouraged to begin to
navigate challenges with minimal interjection.
F.Job Retention
1.AWCA will provide reimbursement for job related needs for up to 90 days from the
date of employment, including but not limited to:
a)Transportation to and from authorized activities
b)Work-related clothing
c) Work-related tools
d)Work licenses such as job training certifications
2.AWCA will make weekly contact with participants to discuss status of employment.
3.AWCA will reassess participants two weeks after placement for barriers.
4.AWCA will advocate for participants in the workplace and provide participant support.
5.AWCA will maintain regular contact with participant’s employer, including serving as
a mediator between participant and employer, if necessary.
6.AWCA will visit the participant while in placement and:
a)Check with participant on job satisfaction.
b)Check with employer on satisfaction with participant.
c) Check if there are any issues with placement.
7.AWCA will continue to provide job retention services for 90 days after job placement.
8.If termination occurs AWCA will:
a) Meet with participant to discuss the reason for termination and connect any
issues back to the lessons learned in JST be reviewing the curriculum.
b)Work with participant to ensure job readiness.
c) Connect participant to new job opportunities.
G.Ancillary/Participant Reimbursement
AWCA is required to provide ancillary/participant reimbursement to aid in barrier removal
for participation the CFET program. Allowable reimbursements must be reasonable and
necessary, follow CFET guidelines and be approved by the Department. See Exhibit B
for more detail.
H.Disengaged Participants
1.AWCA will attempt to make contact with disengaged participants by:
a) Contacting the participant by phone and text twice per week for two weeks.
b)Contact through social media (case by case basis).
b)Send a letter/email to those not reached by phone.
2. Participants will have 10 days from the final notice to schedule and comply with an
in-office appointment or CFET services will be discontinued.
3.AWCA will notify DSS within five business days of a participant becoming
disengaged.
Exhibit A
Page 5 of 6
I.Referrals
AWCA will refer participant, when needed, to nontraditional supportive services including
but not limited to:
1.Emergency housing
2.Basic grooming
3.Legal services
J.Reedley Participants
AWCA will provide the same employment and training services that metro is receiving to
rural participants in Reedley.
1.AWCA will have access to office space in the DSS Office located in Reedley.
2.AWCA will have access to space to conduct Orientation in the DSS Office located in
Reedley.
3.Services will be provided on a set schedule mutually agreed upon by the Department
and AWCA consisting of visits once a month at minimum.
4.After the JST component is complete, participants will be seen by appointment at the
DSS Reedley office.
K.Case Documentation and Reports
AWCA will maintain accurate and timely case documentation which includes, but is not
limited to:
1.Job search records
2.Verification that the participant submitted relevant job search records to their
assigned DSS Eligibility Worker as required for GR participation. To remain GR
eligible, the participant must submit verification that three to five job searches per
week are being completed. This requirement is in place until the participant is either
employed or their GR time limit expires.
3.Job application, Resume and Cover Letter
4.Employment data entered weekly including:
a)Start date
b)Hours worked per week
c)Pay rate
d) Timesheets/Schedule
5.Component data entered weekly including:
a)Attendance
b) Grade (if applicable to the education component)
c)Completion records
d)Other relevant information pertaining to the component
6.Case narrative including:
a)Chronological record of individual interviews
b)Counseling sessions
c)Referred Services
d)Other relevant contacts with participants
e)Termination summary indicating the reason for termination from the program,
services provided, and outcomes
f)A completion summary indicating services provided and outcomes
7.Signed and dated Employment Plan
8.Signed and dated Grievance Procedure
AWCA will provide participant data reports to the Department on a monthly basis.
Requested data will include, but is not limited to:
Exhibit A
Page 6 of 6
1.Number of referrals from the Department
2.Number of participants that accepted CFET services
3.Number of JST Orientations in the month
4.Number of OJT employers available to participants in the month
5. Number of participants referred to OJT in the month
6.Number of participants hired on with an OJT employer
7.Number of participants beginning employment in the month – non OJT
8.Number of participants engaged in each component
IV.COUNTY RESPONSIBILITIES
The Department shall be responsible for referring eligible clients that are recipients of GR and CF
benefits to AWCA for assessment and enrollment to the CFET program.
The Department shall meet with AWCA monthly, or more often if necessary, to exchange
pertinent information, resolve issues, and work together to coordinate services in the best
interest of the participant.
V.OUTCOMES
AW CA shall meet the following performance outcomes:
1.Participant Enrollment: Enroll at least 90% of GR recipients referred by the
Department into CFET. 2.Participant Employed: While enrolled in the CFET program, at least 50% of
participants will find gainful employment working an average of 15 hours or more per
week.3.OJT Placements: Place 60 participants into the OJT component.4.OJT Completions: Of the enrolled OJT participants, 50% will complete the 3 months of
OJT training. 5.Educational or Vocational Program Enrollment: 30% of participants will enroll in an
educational or vocational training program. 6.Educational or Vocational Program Completion: Of the enrolled educational or
vocational participants, 50% will complete their program with the accompanying
certificate.7.Reduction or Termination of CalFresh Benefits: At least 50% of participants will
experience either a reduction of their CF benefits or termination of benefits due to going
over their Income Threshold Rate while enrolled in the CFET program.
Exhibit B
Page 1 of 13
BUDGET SUMMARY
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 26, 2019 through September 30, 2019
CONTRACT AMOUNT: Not to exceed $613,694.00
BUDGET CATEGORIES ACCOUNT NUMBER AMOUNT
SALARIES & BENEFITS
Salaries 0100 $181,093
Payroll Taxes 0150 $33,412
Benefits 0200 $17,807
Salaries & Benefits Subtotal $232,312
SERVICES & SUPPLIES
Insurance 0250 $3,762
Communications 0300 $5,400
Office Expense 0350 $18,300
Office Rental – Facilities 0450 $30,000
Equipment Rental 0400 $108,123
Utilities 0460 $4,800
Transportation – Mileage 0700 $9,000
Program Supplies/Services 0550 $112,500
Indirect Costs 0850 $36,377
Services & Supplies Subtotal $328,262
Maximum Ancillary/Support $53,120
TOTAL $613,694
Exhibit B
Page 2 of 13
PERSONNEL AND EMPLOYEE BENEFITS
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 26, 2019 through September 30, 2019
CONTRACT AMOUNT: Not to exceed $613,694.00
PERSONNEL & SALARIES
Title No. of
Persons
% of time
on Project
Total Cost
Site Director 1 20% $8,093
Program Coordinator (Temp) 1 100% $19,250
Corporate Representative 3 100% $73,750
Sales Representative #1 1 100% $27,500
Sales Representative #2 1 50% $12,500
Trainer 1 100% $20,000
Outreach/Administrative Asst. 1 100% $20,000
$181,093
BENEFITS
Employment Benefits & Payroll Taxes Item Total
FICA Payroll Taxes 7.65% $13,854
SDI Payroll Taxes 1.00% $1,811
SUI Payroll Taxes 3.40% $2,142
FUTA Employment Benefits 0.07% $127
Health Benefits Employment Benefits 18.38% $33,285
Total Benefits/Payroll Taxes $51,219
TOTAL SALARIES & BENEFITS $232,312
Exhibit B
Page 3 of 13
BUDGET DETAIL
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 26, 2019 through September 30, 2019
CONTRACT AMOUNT: Not to exceed $613,694.00
ACCOUNT
NUMBER
CATEGORY & DESCRIPTION TOTAL
INSURANCE $3,762
General Liability
Workers Compensation
COMMUNICATION $5,400
Internet
Telephone
OFFICE EXPENSE $18,300
OFFICE RENTAL $30,000
EQUIPMENT $108,123
Desk/Computer Stations
Large Printer/Scanner
Standard Staff Printer
Phone & Cabling Office Setup
Security System
Participant Desks
Training Room Flat Screen Panel
Participant Computer Lab
Reception & Waiting Area Furniture
UTILITIES
$4,800
TRANSPORTATION
$9,000
PROGRAM SUPPLIES/SERVICES
OJT wage reimbursements to employers at 50% $112,500
OTHER (INDIRECT COSTS) $36,377
Accounting Services
Payroll Services
MTDC Calculator
$328,262
Exhibit B
Page 4 of 13
BUDGET DETAIL – ON-THE-JOB-TRAINING
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 26, 2019 through September 30, 2019
CONTRACT AMOUNT: Not to exceed $613,694.00
BUDGET LINE
ITEM
DESCRITION & CALCULATION TOTAL
On-the-Job-Training 60 participants will work 20 hours per week $28,800
for 4 weeks @ minimum wage or $12 per
hour with 50% reimbursed to employers.
(60p x $12w x 20h x 4w x 50%)
52 participants will work 20 hours per week $24,960
for an additional 4 weeks (2 months total)
@ minimum wage or $12 per hour with 50%
reimbursed to employers.
(52p x $12w x 20h x 4w x 50%)
41 participants will work 20 hours per week $24,600
for an additional 5 weeks (3 months total)
@ minimum wage or $12 per hour with 50%
reimbursed to employers.
(41p x $12w x 20h x 5w x 50%)
OJT Coordinator Annual Salary $52,500 (6 months charged) $26,250
OJT Payroll Taxes Includes FICA, SUI, and SDI $3,178
OJT Payroll Benefits Includes Health Benefits and FUTA $4,712
Total $112,500
Exhibit B
Page 5 of 13
BUDGET DETAIL – PARTICIPANT REIMBURSEMENT
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: March 26, 2019 through September 30, 2019
CONTRACT AMOUNT: Not to exceed $613,694.00
TOTAL SALARIES & BENEFITS: $232,312.00
TOTAL SERVICE & SUPPLIES: $328,262.00
MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES*: $53,120.00
MAXIMUM CONTRACTOR CASH MATCH REQUIRED: ($26,560.00)
MAXIMUM CONTRACTOR REIMBURSEMENT: $587,134.00
*Ancillary/Support Services Reimbursements to Participants May Include:
•Transportation in the form of bus tickets, monthly bus passes, or gas vouchers
•Work clothing and uniforms
•Books and school supplies
•Tuition and other necessary equipment
•Minor Vision correction (such as eye exam, eyeglasses, bifocals)
•Basic dental work (such as teeth cleaning)
•Minor automobile repairs (capped at $200 per participant during the FFY)
•Legal services (capped at $300 per participant during the FFY)
•Test fees
•Union Dues
•Licensing and bonding fees
•Housing stabilization services subject to COUNTY approval (limited to two
months during the FFY)
Exhibit B
Page 6 of 13
BUDGET SUMMARY
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: October 1, 2019 through September 30, 2020
CONTRACT AMOUNT: Not to exceed $665,411.00
BUDGET CATEGORIES ACCOUNT NUMBER AMOUNT
SALARIES & BENEFITS
Salaries 0100 $323,685
Payroll Taxes 0150 $30,141
Benefits 0200 $59,720
Salaries & Benefits Subtotal $413,546
SERVICES & SUPPLIES
Insurance 0250 $3,597
Communications 0300 $9,600
Office Expense 0350 $9,000
Office Rental – Facilities 0450 $60,000
Equipment Rental 0400 $.00
Utilities 0460 $7,200
Transportation – Mileage 0700 $5,400
Program Supplies/Services 0550 $.00
Indirect Costs 0850 $55,148
Services & Supplies Subtotal $149,945
Maximum Ancillary/Support $101,920
TOTAL $665,411
Exhibit B
Page 7 of 13
PERSONNEL AND EMPLOYEE BENEFITS
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: October 1, 2019 through September 30, 2020
CONTRACT AMOUNT: Not to exceed $665,411.00
PERSONNEL & SALARIES
Title No. of
Persons
% of time
on Project
Total Cost
Site Director 1 20% $16,185
Corporate Representative 3 100% $147,500
Sales Representative #1 1 100% $55,000
Sales Representative #2 1 50% $25,000
Trainer 1 100% $40,000
Outreach/Administrative Asst. 1 100% $40,000
$323,685
BENEFITS
Employment Benefits & Payroll Taxes Item Total
FICA Payroll Taxes 7.65% $24,762
SDI Payroll Taxes 1.00% $3,237
SUI Payroll Taxes 3.40% $2,142
FUTA Employment Benefits 0.07% $227
Health Benefits Employment Benefits 18.38% $59,493
Total Benefits/Payroll Taxes $89,861
TOTAL SALARIES & BENEFITS $413,546
Exhibit B
Page 8 of 13
BUDGET DETAIL
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: October 1, 2019 through September 30, 2020
CONTRACT AMOUNT: Not to exceed $665,411.00
ACCOUNT
NUMBER
CATEGORY & CALCULATION TOTAL
INSURANCE $3,597
General Liability
Workers Compensation
COMMUNICATION $9,600
Internet
Telephone
OFFICE EXPENSE $9,000
OFFICE RENTAL $60,000
EQUIPMENT $.00
UTILITIES
$7,200
TRANSPORTATION
$5,400
PROGRAM SUPPLIES/SERVICES
OTHER (INDIRECT COSTS) $55,148
Accounting Services
Payroll Services
MTDC Calculator
$149,945
Exhibit B
Page 9 of 13
BUDGET DETAIL – PARTICIPANT REIMBURSEMENT
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: October 1, 2019 through September 30, 2020
CONTRACT AMOUNT: Not to exceed $665,411.00
TOTAL SALARIES & BENEFITS: $413,546.00
TOTAL SERVICES & SUPPLIES: $149,945.00
MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES*: $101,920.00
MAXIMUM CONTRACTOR CASH MATCH REQUIRED: ($50,960.00)
MAXIMUM CONTRACTOR REIMBURSEMENT: $614,451.00
*Ancillary/Support Services Reimbursements to Participants May Include:
•Transportation in the form of bus tickets, monthly bus passes, or gas vouchers
•Work clothing and uniforms
•Books and school supplies
•Tuition and other necessary equipment
•Minor Vision correction (such as eye exam, eyeglasses, bifocals)
•Basic dental work (such as teeth cleaning)
•Minor automobile repairs (capped at $200 per participant during the FFY)
•Legal services (capped at $300 per participant during the FFY)
•Test fees
•Union Dues
•Licensing and bonding fees
•Housing stabilization services subject to COUNTY approval (limited to two
months during the FFY)
Exhibit B
Page 10 of 13
BUDGET SUMMARY
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: October 1, 2020 through September 30, 2021
CONTRACT AMOUNT: Not to exceed $665,411.00
BUDGET CATEGORIES ACCOUNT NUMBER AMOUNT
SALARIES & BENEFITS
Salaries 0100 $323,685
Payroll Taxes 0150 $30,141
Benefits 0200 $59,720
Salaries & Benefits Subtotal $413,546
SERVICES & SUPPLIES
Insurance 0250 $3,597
Communications 0300 $9,600
Office Expense 0350 $9,000
Office Rental – Facilities 0450 $60,000
Equipment Rental 0400 $.00
Utilities 0460 $7,200
Transportation – Mileage 0700 $5,400
Program Supplies/Services 0550 $.00
Indirect Costs 0850 $55,148
Services & Supplies Subtotal $149,945
Maximum Ancillary/Support $101,920
TOTAL $665,411
Exhibit B
Page 11 of 13
PERSONNEL AND EMPLOYEE BENEFITS
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: October 1, 2020 through September 30, 2021
CONTRACT AMOUNT: Not to exceed $665,411.00
PERSONNEL & SALARIES
Title No. of
Persons
% of time
on Project
Total Cost
Site Director 1 20% $16,185
Corporate Representative 3 100% $147,500
Sales Representative #1 1 100% $55,000
Sales Representative #2 1 50% $25,000
Trainer 1 100% $40,000
Outreach/Administrative Asst. 1 100% $40,000
$323,685
BENEFITS
Employment Benefits & Payroll Taxes Item Total
FICA Payroll Taxes 7.65% $24,762
SDI Payroll Taxes 1.00% $3,237
SUI Payroll Taxes 3.40% $2,142
FUTA Employment Benefits 0.07% $227
Health Benefits Employment Benefits 18.38% $59,493
Total Benefits/Payroll Taxes $89,861
TOTAL SALARIES & BENEFITS $413,546
Exhibit B
Page 12 of 13
BUDGET DETAIL
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: October 1, 2020 through September 30, 2021
CONTRACT AMOUNT: Not to exceed $665,411.00
ACCOUNT
NUMBER
CATEGORY & CALCULATION TOTAL
INSURANCE $3,597
General Liability
Workers Compensation
COMMUNICATION $9,600
Internet
Telephone
OFFICE EXPENSE $9,000
OFFICE RENTAL $60,000
EQUIPMENT $.00
UTILITIES
$7,200
TRANSPORTATION
$5,400
PROGRAM SUPPLIES/SERVICES
OTHER (INDIRECT COSTS) $55,148
Accounting Services
Payroll Services
MTDC Calculator
$149,945
Exhibit B
Page 13 of 13
BUDGET DETAIL – PARTICIPANT REIMBURSEMENT
ORGANIZATION: America Works of California, Inc.
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: October 1, 2020 through September 30, 2021
CONTRACT AMOUNT: Not to exceed $665,411.00
TOTAL SALARIES & BENEFITS: $413,546.00
TOTAL SERVICES & SUPPLIES: $149,945.00
MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES*: $101,920.00
MAXIMUM CONTRACTOR CASH MATCH REQUIRED: ($50,960.00)
MAXIMUM CONTRACTOR REIMBURSEMENT: $614,451.00
*Ancillary/Support Services Reimbursements to Participants May Include:
•Transportation in the form of bus tickets, monthly bus passes, or gas vouchers
•Work clothing and uniforms
•Books and school supplies
•Tuition and other necessary equipment
•Minor Vision correction (such as eye exam, eyeglasses, bifocals)
•Basic dental work (such as teeth cleaning)
•Minor automobile repairs (capped at $200 per participant during the FFY)
•Legal services (capped at $300 per participant during the FFY)
•Test fees
•Union Dues
•Licensing and bonding fees
•Housing stabilization services subject to COUNTY approval (limited to two
months during the FFY)
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”), members
of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must disclose any
self-dealing transactions that they are a party to while providing goods, performing services, or both
for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1)Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2)Enter the board member’s company/agency name and address.
(3)Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a.The name of the agency/company with which the corporation has the transaction; and
b.The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4)Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5)Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: Date: