HomeMy WebLinkAboutAgreement A-19-128 with Cultural Broker Services, Inc..pdf-1-
COUNTY OF FRESNO
Fresno CA
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AGREEMENT
THIS AGREEMENT is made and entered into this day of _______________, 2019, by and
between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred
to as "COUNTY", and CULTURAL BROKERS, INC., a private non-profit corporation, whose address is
2115 East Kern Street, Suite 5, Fresno, CA 93721 hereinafter referred to as "SUBRECIPIENT".
W I T N E S S E T H:
WHEREAS, COUNTY, through its Department of Social Services (DSS), is in need of family
advocacy and liaison services in Fresno County for families referred to and involved with DSS’ Child
Welfare Services System; and
WHEREAS, SUBRECIPIENT is willing and able to provide family advocacy and liaison services
needed by COUNTY, pursuant to the terms of this Agreement;
NOW, THEREFORE, in consideration of the terms, covenants and conditions to be kept and
performed by each party, it is agreed as follows:
1.SERVICES
A. SUBRECIPIENT shall perform all services and fulfill all responsibilities as identified in
COUNTY’S Request for Proposal (RFP) No. 19-024, dated October 16, 2018, and Addendum No. One
(1) to COUNTY’S RFP No. 19-024 dated November 9, 2018 and Addendum No. Two (2) to
COUNTY’S RFP No. 19-024 dated November 21, 2018 collectively hereinafter referred to as
COUNTY’S Revised RFP No. 19-024 and SUBRECIPIENT’S response to said Revised RFP, all
incorporated herein by reference and made part of this Agreement.
B.SUBRECIPIENT shall perform all services as set forth in Exhibit A, Summary of
Services, attached hereto and by this reference incorporated herein.
C.In the event of any inconsistency among the documents described in Paragraphs 1.A and
1.B hereinabove, the inconsistency shall be resolved by giving precedence in the following order of
priority: 1) to this Agreement, including all Exhibits attached hereto, 2) to COUNTY’S Revised RFP No.
19-024, and 3) to the SUBRECIPIENT’S response to Revised RFP. A copy of COUNTY’S Revised RFP
No. 19-024, and SUBRECIPIENT’S response shall be retained and made available during the term of
this Agreement by COUNTY’S Department of Social Services.
12th March
Agreement No. 19-128
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D.SUBRECIPIENT shall provide services and activities to children and their families,
pursuant to the staffing pattern and program expenses detailed in Exhibit B “Budget”, attached hereto
and by this reference incorporated herein.
E.If requested by COUNTY, SUBRECIPIENT shall participate in training, staff
development and other activities that support the intent and goals of these Family Advocacy and Liaison
services.
2.TERM
The term of this Agreement shall be effective April 1, 2019 through June 30, 2021. This
Agreement may be extended for two (2) additional consecutive twelve (12) month periods upon the
approval of both parties no later than thirty (30) days prior to the first day of the next twelve-month
extension period. The DSS Director, or designee, is authorized to execute such written approval on
behalf of COUNTY based on SUBRECIPIENT 'S satisfactory performance.
3.TERMINATION
A.Non-Allocation of Funds - The terms of this Agreement, and the services to be provided
thereunder, are contingent upon the approval of funds by the appropriating government agency. Should
sufficient funds not be allocated, the services provided may be modified, or this Agreement terminated, at
any time by giving the SUBRECIPIENT thirty (30) days advance written notice.
B.Breach of Contract - The COUNTY or SUBRECIPIENT may immediately suspend or
terminate this Agreement in whole or in part, where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to the COUNTY;
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
breach of this Agreement or any default, which may then exist on the part of the SUBRECIPIENT. Neither
shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment to the
COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which in the judgment of
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the COUNTY were not expended in accordance with the terms of this Agreement. The SUBRECIPIENT
shall promptly refund any such funds upon demand.
C. Without Cause - Under circumstances other than those set forth above, this Agreement
may be terminated by SUBRECIPIENT or COUNTY or COUNTY’S DSS Director or designee, upon the
giving of thirty (30) days advance written notice of an intention to terminate the Agreement.
4. COMPENSATION
For actual services provided as identified in the terms and conditions of this Agreement,
including Exhibit A, COUNTY agrees to pay SUBRECIPIENT and SUBRECIPIENT agree to receive
compensation in accordance with Exhibit B. Mandated travel shall be reimbursed based on actual
expenditures and mileage reimbursement shall be at SUBRECIPIENT’S adopted rate per mile, not to exceed
the IRS published rate.
In no event shall actual services performed under this Agreement be in excess of Eighty-five
Thousand Five Hundred Seventy Two and No/100 Dollars ($85,572) for the initial period April 1, 2019
through June 30, 2019. In no event shall actual services performed under this Agreement be in excess of
Three Hundred Forty-Two Thousand Two Hundred Eighty Six and No/100 Dollars ($342,286) for each
twelve (12) month period of this Agreement (July 1, 2019 through June 30, 2023). The cumulative total of
this Agreement shall not be in excess of One Million Four Hundred Fifty-Four Thousand Seven Hundred
Sixteen and No/100 Dollars ($1,454,716).
Payments by COUNTY shall be in arrears, for services provided during the preceding month,
within forty-five (45) days after receipt, verification and approval of SUBRECIPIENT’S invoices by
COUNTY. If SUBRECIPIENT should fail to comply with any provision of the Agreement, COUNTY shall
be relieved of its obligation for further compensation.
It is understood that all expenses incidental to SUBRECIPIENT’S performance of services
under this Agreement shall be borne by SUBRECIPIENT.
5. INVOICING
SUBRECIPIENT shall invoice COUNTY’S DSS in arrears by the tenth (10th) of each month
for services rendered in the previous month to: DSSInvoices@co.fresno.ca.us. Payments by COUNTY’S
DSS shall be in arrears, for actual services provided during the preceding month, within forty-five (45) days
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after receipt, verification and approval of SUBRECIPIENT’S invoices by COUNTY’S DSS. A monthly
activity report shall accompany the invoice, reflecting services supported by the invoiced expenditures and
be in a form and in such detail as acceptable to the COUNTY’S DSS.
At the discretion of COUNTY’S DSS Director or designee, if an invoice is incorrect or is
otherwise not in proper form or detail, COUNTY’S DSS Director or designee shall have the right to
withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days
prior written notice or email correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to
provide services for a period of ninety (90) days after written or email notification of an incorrect or
improper invoice. If after the ninety (90) day period the invoice(s) is still not corrected to COUNTY’S
DSS satisfaction, COUNTY or COUNTY’S DSS Director or designee may elect to terminate this
Agreement, pursuant to the termination provisions stated in Paragraph Three (3) of this Agreement. All
final claims shall be submitted by SUBRECIPIENT within sixty (60) days following the month of actual
service for which payment is claimed. No payment for services shall be made by COUNTY’S DSS on
claims submitted beyond sixty (60) days following the month of actual service for which payment is
invoiced.
6. MODIFICATION
Any matters of this Agreement may be modified from time to time by the written consent of all
the parties without, in any way, affecting the remainder.
A. Notwithstanding the above, changes to line items in the budget, attached hereto as
Exhibit B, in an amount not to exceed ten percent (10%) of the total maximum compensation as
identified in Section Four (4) of this Agreement, may be made with the written approval of COUNTY”S
DSS Director or designee and SUBRECIPIENT . Budget line item changes shall not result in any change
to the maximum compensation amount payable to SUBRECIPIENT, as stated herein.
7. INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by SUBRECIPIENT under this
Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
SUBRECIPIENT’S officers, agents, and employees, will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
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employee, joint venturer, partner, or associate of the COUNTY. Furthermore, the COUNTY shall not have
any right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform
their work and function. However, COUNTY shall retain the right to administer this Agreement so as to
verify that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions
thereof.
SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the
rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
Because of their status as an independent contractor, SUBRECIPIENT shall have absolutely no
right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be solely
liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits.
In addition, SUBRECIPIENT shall be solely responsible and hold COUNTY harmless from all matters
relating to payment of SUBRECIPIENT’S employees, including compliance with Social Security
withholding and all other regulations governing such matters. It is acknowledged that during the term of this
Agreement, SUBRECIPIENT may be providing services to others unrelated to the COUNTY or to this
Agreement.
8.HOLD HARMLESS
SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY'S request, defend
the COUNTY, its officers, agents, and employees from any and all costs and expenses (including attorney’s
fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in connection
with the performance, or failure to perform, by SUBRECIPIENT, its officers, agents, or employees under
this Agreement, and from any and all costs and expenses (including attorney’s fees and costs), damages,
liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who may be injured
or damaged by the performance, or failure to perform, of SUBRECIPIENT, its officers, agents, or
employees under this Agreement.
9.INSURANCE
Without limiting the COUNTY’S right to obtain indemnification from SUBRECIPIENT or
any third parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
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arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
($2,000,000) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000).
This policy shall be issued on a per occurrence basis. COUNTY may require specific
coverages including completed operations, products liability, and contractual liability,
Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed
necessary because of the nature of this contract.
B.Automobile Liability
ISO Form Number CA 00 01 covering any auto (Code 1), or if SUBRECIPIENT has no
owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less
than $1,000,000 per accident for bodily injury and property damage. Coverage should
include owned, non-owned and hired vehicles used in connection with this Agreement.
C.Professional Liability
If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than
One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00)
annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
SUBRECIPIENT shall obtain endorsements to the Commercial General Liability insurance
naming the County of Fresno, its officers, agents, and employees, individually and collectively, as
additionally insured, but only insofar as the operations under this Agreement are concerned. Such coverage
for additional insured shall apply as primary insurance and any other insurance, or self-insurance,
maintained by COUNTY, its officers, agents and employees shall be excess only and not contributing with
insurance provided under SUBRECIPIENT’S policies herein. This insurance shall not be cancelled or
changed without a minimum of thirty (30) days advance written notice given to COUNTY.
Within thirty (30) days from the date SUBRECIPIENT sign and execute this Agreement,
SUBRECIPIENT shall provide certificates of insurance and endorsements as stated above for all of the
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foregoing policies, as required herein, to the County of Fresno, P.O. Box 1912, Fresno, CA 93718-1219,
Attention: Contract Analyst, stating that such insurance coverage has been obtained and is in full force; that
the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the
policies; that for such worker’s compensation insurance that SUBRECIPIENT has waived its right to
recover from the COUNTY, its officers, agents, and employees any amounts paid under the insurance policy
and that waiver does not invalidate the insurance policy; that such Commercial General Liability insurance
names the County of Fresno, its officers, agents and employees, individually and collectively, as additionally
insured, but only insofar as the operations under this Agreement are concerned; that such coverage for
additionally insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees, shall be excess only and not contributing with insurance
provided under SUBRECIPIENT policies herein; and that this insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance written notice given to COUNTY.
In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as herein
provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such an event.
All policies shall be with admitted insurers licensed to do business in the State of California.
Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A
FSC VII or better.
10.SUBCONTRACTS
SUBRECIPIENT shall obtain written approval from COUNTY or COUNTY’S DSS Director,
or designee before subcontracting any of the services delivered under this Agreement. Any transferee,
assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all applicable
State and Federal regulations. SUBRECIPIENT shall be held primarily responsible by COUNTY for the
performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in writing by
COUNTY. The use of a subcontractor by SUBRECIPIENT shall not entitle SUBRECIPIENT to any
additional compensation than is provided for under this Agreement.
11.CONFLICT OF INTEREST
No officer, employee or agent of the COUNTY who exercises any function or responsibility
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for planning and carrying out of the services provided under this Agreement shall have any direct or indirect
personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be employed
by the SUBRECIPIENT under this Agreement to fulfill any contractual obligations with the COUNTY. The
SUBRECIPIENT shall comply with all Federal, State of California and local conflict of interest laws,
statutes and regulations, which shall be applicable to all parties and beneficiaries under this Agreement and
any officer, employee or agent of the COUNTY.
12.DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the SUBRECIPIENT is operating as a corporation (a for-
profit or non-profit corporation) or if during the term of this agreement, the SUBRECIPIENT changes its
status to operate as a corporation.
Members of the SUBRECIPIENT Board of Directors shall disclose any self-dealing
transactions that they are a party to while the SUBRECIPIENT are providing goods or performing
services under this Agreement. A self-dealing transaction shall mean a transaction to which the
SUBRECIPIENT are a party and in which one or more of its directors has a material financial interest.
Members of the Board of Directors shall disclose any self-dealing transactions that they are a party to by
completing and signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and by
this references incorporated herein, and submitting it to the COUNTY prior to commencing with the self-
dealing transaction or immediately thereafter.
13.NON-DISCRIMINATION
During the performance of this Agreement SUBRECIPIENT shall not unlawfully
discriminate against any employee or applicant for employment, or recipient of services, because of
ethnic group identification, gender, gender identity, gender expression, sexual orientation, color, physical
disability, mental disability, medical condition, national origin, race, ancestry, marital status, religion, or
religious creed, pursuant to all applicable State of California and Federal statutes and regulations.
14.RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
SUBRECIPIENT shall ensure that its employment recruitment efforts, including
administrative and professional staff positions, are carried out so as to adequately reflect the cultural and
ethnic diversity of the population of Fresno County. SUBRECIPIENT shall use its best efforts to serve all
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cultural and ethnic groups residing in Fresno County. SUBRECIPIENT’S employment efforts will be
monitored by COUNTY at periodic intervals.
15.LIMITED ENGLISH PROFICIENCY
SUBRECIPIENT shall provide interpreting and translation services to persons participating in
SUBRECIPIENT’S services who have limited or no English language proficiency, including services to
persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to allow
such participants meaningful access to the programs, services and benefits provided by SUBRECIPIENT.
Interpreter and translation services, including translation of SUBRECIPIENT’S “vital documents” (those
documents that contain information that is critical for accessing SUBRECIPIENT’S services or are required
by law) shall be provided to participants at no cost to the participant. SUBRECIPIENT shall ensure that any
employees, agents, subcontractor, or partners who interpret or translate for a program participant, or who
directly communicate with a program participant in a language other than English, demonstrate proficiency
in the participant’s language and can effectively communicate any specialized terms and concepts peculiar to
SUBRECIPIENT ’S services.
16.CONFIDENTIALITY
All services performed by SUBRECIPIENT under this Agreement shall be in strict
conformance with all applicable Federal, State of California and/or local laws and regulations relating to
confidentiality.
17.DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent disclosure of
COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or
disruption to COUNTY operations, individuals and/or agencies that enter into a contractual relationship with
COUNTY for the purpose of providing services under this Agreement must employ adequate data security
measures to protect the confidential information provided to SUBRECIPIENT by COUNTY,
Including, but not limited to the following:
A.SUBRECIPIENT-Owned Mobile/Wireless/Handheld Devices may not be connected to
COUNTY networks via personally owned mobile, wireless or handheld devices, except when authorized by
COUNTY for telecommuting and then only if virus protection software currency agreements are in place
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and if a secure connection is used.
B.SUBRECIPIENT-Owned Computers or Computer Peripherals may not brought into
COUNTY for use, including and not limited to mobile storage devices, without prior authorization from
COUNTY’S Chief Information Officer or her designee. Data must be stored on a secure server approved by
COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or another type of
secure connection of this type, if any data is approved to be transferred.
C.County-Owned Computer Equipment – SUBRECIPIENT or anyone having an
employment relationship with COUNTY may not use COUNTY computers or computer peripherals on non-
COUNTY premises without prior authorization from COUNTY’S Chief Information Officer or her
designee.
D.SUBRECIPIENT may not store COUNTY’S private, confidential or sensitive data on
any hard-disk drive.
E.SUBRECIPIENT is responsible to employ strict controls to insure the integrity and
security of COUNTY’S confidential information and to prevent unauthorized access to data maintained in
computer files, program documentation, data processing systems, data files and data processing equipment
which stores or processes COUNTY data internally and externally.
F.Confidential client information transmitted to one party by the other by means of
electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of 128 BIT
or higher. Additionally, a password or pass phrase must be utilized.
G.SUBRECIPIENT is responsible to immediately notify COUNTY of any breaches or
potential breaches of security related to COUNTY’S confidential information, data maintained in computer
files, program documentation, data processing systems, data files and data processing equipment which
stores or processes COUNTY data internally or externally.
H.The requirements in this Data Security provision shall apply to SUBRECIPIENT’S
subcontractor, if any.
18.DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, SUBRECIPIENT will be referred to as the “grantee”. By
drawing funds against this grant award, the grantee is providing the certification that is required by
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regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False
certification or violation of the certification shall be grounds for suspension of payments, suspension or
termination of grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply
with the requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350
et seq.)
19.CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A. COUNTY and SUBRECIPIENT recognize that SUBRECIPIENT is a sub-recipient of
Federal funds under the terms of this Agreement. By signing this Agreement, SUBRECIPIENT agrees to
comply with applicable Federal suspension and debarment regulations, including but not limited to: 7
CFR 3016.35, 29 CFR 97.35, 45 CFR 92.35, and Executive Order 12549. By signing this Agreement,
SUBRECIPIENT attests to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded by any Federal department or agency; and
2. Shall not knowingly enter into any covered transaction with an entity or person who is
proposed for debarment under Federal regulations, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in such transaction.
B.SUBRECIPIENT shall provide immediate written notice to COUNTY if at any time
during the term of this Agreement. SUBRECIPIENT learns that the representations it makes above were
erroneous when made or have become erroneous by reason of changed circumstances.
C.SUBRECIPIENT shall include a clause titled “Certification Regarding Debarment,
Suspension, Ineligibility, and Voluntary Exclusion – Lower Tier Covered Transactions” and similar in
nature to this paragraph in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
SUBRECIPIENT shall, prior to soliciting or purchasing goods and services in excess of $25,000 funded
by this Agreement, review and retain the proposed vendor’s suspension and debarment status at
www.sam.gov.
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20.STATE ENERGY CONSERVATION
SUBRECIPIENT must comply with the mandatory standard and policies relating to energy
efficiency, which are contained in the State Energy Conservation Plan issued in compliance with 42 United
States (US) Code sections 6321, et. seq.
21.FRATERNIZATION
SUBRECIPIENT shall establish procedures addressing fraternization between
SUBRECIPIENT’S staff and clients. Such procedures will include provisions for informing
SUBRECIPIENT’S staff and clients regarding fraternization guidelines.
22.INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues relating to
Federal and State laws and regulations, to ensure compliance.
23.COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
SUBRECIPIENT, its officers, consultants, subcontractors, agents and employees shall comply
with all applicable State, Federal and local laws and regulations governing projects that utilize Federal
Funds.
24.RECORDS
A.Record Establishment and Maintenance
SUBRECIPIENT shall establish and maintain records in accordance with those
requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed under
this Agreement for at least three (3) years from date of final payment under this Agreement or until all State
and Federal audits are completed for that fiscal year, whichever is later.
B.Cost Documentation
1)SUBRECIPIENT shall submit to COUNTY within fifteen (15) calendar days
following the end of each month, all fiscal and program reports for that month. SUBRECIPIENT shall also
furnish to COUNTY such statements, records, data and information as COUNTY may request pertaining to
matters covered by this Agreement. In the event that SUBRECIPIENT fails to provide reports as provided
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herein, it shall be deemed sufficient cause for COUNTY to withhold payments until compliance is
established.
2)All costs shall be supported by properly executed payrolls, time records, invoices,
vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and
they shall be clearly identified and readily accessible. The support documentation must indicate the line
budget account number to which the cost is charged.
3)COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of any
potential State or Federal audit exception discovered during an examination. Where findings indicate that
program requirements are not being met and State or Federal participation in this program may be imperiled
in the event that corrections are not accomplished by SUBRECIPIENT within thirty (30) days of receipt of
such notice from COUNTY, written notification thereof shall constitute COUNTY’S intent to terminate this
Agreement.
C.Service Documentation
SUBRECIPIENT agrees to maintain records to verify services under this Agreement
including names and addresses of clients served, the dates of service and a description of services provided
on each occasion. These records and any other documents pertaining in whole or in part to this Agreement
shall be clearly identified and readily accessible.
D.Use of Data
SUBRECIPIENT shall grant to COUNTY and the United States Department Health
and Human Services the royalty-free, nonexclusive and irrevocable license throughout the world to publish,
translate, reproduce, deliver, perform, dispose of, duplicate, use, disclose in any manner and for any purpose
whatsoever and to authorize others to do so, all subject data now or hereafter covered by copyright.
However, with respect to subject data not originated in the performance of this Agreement, such license shall
be only to the extent that SUBRECIPIENT have the right to grant such licenses without becoming liable to
pay any compensation to others because of such grants. SUBRECIPIENT shall exert all reasonable effort to
advise COUNTY at time of delivery of subject data furnished under this Agreement, of all possible
invasions of the right of privacy therein contained, and of all portions of such subject data copied from work
not composed or produced in the performance of this Agreement and not licensed under this provision.
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As used in this clause, the term “Subject Data” means writing, sound recordings,
pictorial reproductions, drawings, designs or graphic representations, procedural manuals, forms, diagrams,
work flow charts, equipment descriptions, data files and data processing of computer programs, and works
of any similar nature (whether or not copyrighted or copyrightable) which are first produced or developed
under this Agreement. The term does not include financial reports, cost analyses and similar information
incidental to contract administration.
SUBRECIPIENT shall report to COUNTY promptly and in written detail, each notice
of claim of copyright infringement received by SUBRECIPIENT with respect to all subject data delivered
under this Agreement. SUBRECIPIENT shall not affix any restrictive markings upon any data. If markings
are affixed, COUNTY shall have the right at any time to modify, remove, obliterate or ignore such
markings.
COUNTY shall have access to any report, preliminary findings or data assembled by
SUBRECIPIENT under this Agreement. In addition, SUBRECIPIENT must receive written permission
from COUNTY prior to publication of any materials developed under this Agreement and file with
COUNTY a copy of all educational and training materials, curricula, audio/visual aids, printed material and
periodicals, assembled pursuant to this Agreement prior to publication.
25.SINGLE AUDIT CLAUSE
As a subrecipient of Federal financial assistance, SUBRECIPIENT agrees to provide copies of
their audit reports, performed in accordance with the requirements of the Single Audit Act of 1984 (31 USC
section 7502) and subject to the terms of Office of Management and Budget (OMB) Circulars (A-110, A-
122 and A-133), to the County of Fresno. Such audits shall be delivered to COUNTY’S DSS, for review
not later than nine (9) months after the close of the subrecipient’s fiscal year in which the funds supplied
through this Agreement are expended and/or received for this program. The audits must include a statement
of findings or a statement that there were no findings. If there were negative findings, SUBRECIPIENT
must include a corrective action plan signed by an authorized individual. Failure to comply with this Act
may result in COUNTY performing the necessary audit tasks, or, at COUNTY’S option, contracting with a
qualified accountant to perform this audit. All audit costs related to this Agreement are the sole
responsibility of SUBRECIPIENT who agrees to take corrective actions to eliminate any material
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noncompliance or weakness found as a result of such audits. Audit work performed by COUNTY under this
paragraph shall be billed at COUNTY cost as determined by COUNTY’S Auditor-Controller/Treasurer-Tax
Collector.
26.TAX EQUITY AND FISCAL RESPONSIBILITY ACT
To the extent necessary to prevent disallowance of reimbursement under section 1861 (v) (1)
(1) (I) of the Social Security Act, (42 U.S.C § 1395x, subd. (v)(1)[I]), until the expiration of four (4) years
after the furnishing of services under this Agreement, SUBRECIPIENT shall make available, upon written
request to the Secretary of the United States Department of Health and Human Services, or upon request to
the Comptroller General of the United States General Accounting Office, or any of their duly authorized
representatives, a copy of this Agreement and such books, documents, and records as are necessary to certify
the nature and extent of the costs of these services provided by SUBRECIPIENT under this Agreement.
SUBRECIPIENT further agrees that in the event SUBRECIPIENT carries out any of its duties under this
Agreement through a subcontract, with a value or cost of Ten Thousand and No/100 Dollars ($10,000) or
more over a twelve (12) month period, with a related organization, such Agreement shall contain a clause to
the effect that until the expiration of four (4) years after the furnishing of such services pursuant to such
subcontract, the related organizations shall make available, upon written request to the Secretary of the
United Sates General Accounting Office, or any of their duly authorized representatives, a copy of such
subcontract and such books, documents, and records of such organization as are necessary to verify the
nature and extent of such costs. This assurance shall be included in every nonexempt subgrant, contract, or
subcontract.
27.CHILD ABUSE REPORTING
SUBRECIPIENT shall utilize a procedure acceptable to COUNTY to ensure that all of
SUBRECIPIENT’S employees, volunteers, consultants, subcontractor or agents performing services under
this Agreement shall report all known or suspected child abuse or neglect to one or more of the agencies set
forth in Penal Code Section 11165.9. This procedure shall include having all of CONTRACTOR’S
employees, volunteers, consultants, subcontractor or agents performing services under this Agreement sign a
statement that he or she knows of and will comply with the reporting requirements set forth in Penal Code
Section 11166.
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The statement to be utilized by SUBRECIPIENT is set forth in Exhibit D, attached hereto and by this
reference incorporated herein.
28.CHARITABLE CHOICE
SUBRECIPIENT may not discriminate in its program delivery against a client or potential
client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
participate in a religious practice. Any specifically religious activity or service made available to individuals
by the SUBRECIPIENT must be voluntary as well as separate in time and location from County funded
activities and services. SUBRECIPIENT shall inform County as to whether it is faith-based. If
SUBRECIPIENT identify as faith-based, they must submit to DSS a copy of its policy on referring
individuals to alternate treatment SUBRECIPIENT, and include a copy of this policy in their client
admission forms. The policy must inform individuals that they may be referred to an alternative provider if
they object to the religious nature of the program, and include a notice to DSS. Adherence to this policy will
be monitored during annual site reviews, and a review of client files. If SUBRECIPIENT identify as faith-
based, by July 1 of each year SUBRECIPIENT will be required to report to DSS the number of individuals
who requested referrals to alternate providers based on religious objection.
29.PERSONNEL DISCLOSURE
SUBRECIPIENT shall make available to COUNTY a current list of all personnel providing
services hereunder. Changes to this list will be immediately provided to COUNTY in writing. The list shall
provide the following information:
A.All full or part-time staff positions by title whose direct services are required to provide
the programs described herein;
B.A brief description of the functions of each such position and hours each person in such
position works each week or, for part-time positions, each day or month, as appropriate;
C.The education and experience levels required for each position; and
D.The names of persons filling the identified positions.
30.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for SUBRECIPIENT’S advertising, fundraising, or publicity (i.e., purchasing of
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tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as necessary to
raise public awareness about the availability of such specific services when approved in advance by the
Director or designee and at a cost as provided in Exhibit B for such items as written/printed materials, the
use of media (i.e., radio, television, newspapers) and any other related expense(s).
31.PROPERTY OF COUNTY
Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for the
purchase of computer hardware, software and printer must be approved by COUNTY prior to purchase and
must meet COUNTY specifications. Any hardware and software so provided shall remain property of
COUNTY and shall revert to COUNTY’S physical possession upon termination or expiration this
Agreement. SUBRECIPIENT agrees to take reasonable and prudent steps to ensure the security of any and
all said hardware and software provided to it by COUNTY under this Agreement, to maintain replacement-
value insurance coverage on said hardware and software of like kind and quality approved by COUNTY.
All purchases over Five Thousand Dollars ($5,000), and certain purchases under Five
Thousand Dollars ($5,000) such as cameras, televisions, VCRs/DVD players and other sensitive items,
made during the life of this Agreement that will outlive the life of this Agreement, shall be identified as fixed
assets with an assigned Fresno County DSS Accounting Inventory Number. These fixed assets shall be
retained by COUNTY, as COUNTY property, in the event this Agreement is terminated or upon expiration
of this Agreement. COUNTRACTOR agrees to participate in an annual inventory of all COUNTY fixed
assets and shall be physically present when fixed assets are returned to COUNTY possession at the
termination or expiration of this Agreement. SUBRECIPIENT is responsible for returning to COUNTY all
COUNTY owned fixed assets upon the expiration or termination of this Agreement.
32.AUDITS AND INSPECTIONS
SUBRECIPIENT shall at any time during business hours, and as often as COUNTY may
deem necessary, make available to COUNTY for examination all of its records and data with respect to
the matters covered by this Agreement. SUBRECIPIENT shall, upon request by COUNTY, permit
COUNTY to audit and inspect all such records and data necessary to ensure SUBRECIPIENT’S
compliance with the terms of this Agreement.
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If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00), SUBRECIPIENT
shall be subject to the examination and audit of the State of California Auditor General for a period of
three (3) years after final payment under contract (California Government Code section 8546.7).
In addition, SUBRECIPIENT shall cooperate and participate with COUNTY’S fiscal review
process and comply with all final determinations rendered by the COUNTY’S fiscal review process. If
COUNTY reaches an adverse decision regarding SUBRECIPIENT’S services to consumers, it may result
in the disallowance of payment for services rendered; or in additional controls to the delivery of services,
or in the termination of this Agreement, at the discretion of COUNTY’S DSS Director or designee. If as
a result of COUNTY’S fiscal review process a disallowance is discovered due to SUBRECIPIENT’S
deficiency, SUBRECIPIENT shall be financially liable for the amount previously paid by COUNTY to
SUBRECIPIE NT and this disallowance will be adjusted from SUBRECIPIENT’S future payments, at the
discretion of COUNTY’S DSS Director or designee. In addition, COUNTY shall have the sole
discretion in the determination of fiscal review outcomes, decisions and actions.
33.NOTICES
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
COUNTY SUBRECIPIENT
Director Executive Director
Department of Social Services Cultural Brokers, Inc.
P.O. Box 1912 2115 Kern Street, Suite 5
Fresno, CA 93718 Fresno, CA 93710
All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this Agreement
must be in writing and delivered either by personal service, by first-class United States mail, by an overnight
commercial courier service, or by telephonic facsimile transmission. A notice delivered by personal service
is effective upon service to the recipient. A notice delivered by first-class United States mail is effective
three COUNTY business days after deposit in the United States mail, postage prepaid, addressed to the
recipient. A notice delivered by an overnight commercial courier service is effective one COUNTY
business day after deposit with the overnight commercial courier service, delivery fees prepaid, with
delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
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telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission is
completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
next beginning of a COUNTY business day), provided that the sender maintains a machine record of the
completed transmission. For all claims arising out of or related to this Agreement, nothing in this section
establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
beginning with section 810).
34.CHANGE OF LEADERSHIP/MANAGEMENT
In the event of any change in the status of SUBRECIPIENT’S leadership or management,
SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the date of change.
Such notification shall include any new leader or manager’s name, address and qualifications. “Leadership
or management” shall include any employee, member, or owner of SUBRECIPIENT who either a) directs
individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
services are provided, or c) has authority over SUBRECIPIENT’S finances.
35.GOVERNING LAW
The parties agree that for the purposes of venue, performance under this Agreement shall only
be in Fresno County, California.
The rights and obligations of the parties and all interpretation and performance of this
Agreement shall be governed in all respects by the laws of the State of California.
36.ENTIRE AGREEMENT
This Agreement, including all Exhibits, constitutes the entire agreement between the
SUBRECIPIENT and the COUNTY with respect to the subject matter hereof and supersedes all previous
agreement negotiations, proposals, commitments, writings, advertisements, publications, and understandings
of any nature whatsoever unless expressly included in this Agreement.
///
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1 IN WITNESS WHEREOF, the patties hereto,have executed this Agreement as of the day and
2 year first hereinabove written.
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SUB RECIPIENT:
CULTURAL ,BROKER SERVICES~ INC
By ~[/}.Jud
PrintName: he 1f /!,. f/vr f
Title: Pr.ef;}c.-,f ,f' fh" C,t111.rrr)
Chairman of the Board, or
President; or any Vice President
By/WlQ
Print Nan1e: MA \t!L ~£12.SO U
Title: ~·1l>4lv(
Secretary (of Corporation), or
any Assistant Secretary, or
Chief Financial Officet, or
any Assistant Treasurer
Date: zf i~ / r ~
Mailing Address:
, 2115 Kem, Street, Suite 5
Fresno, CA 93721
Attn: Margaret Jackson, Executive Director
F1,111d/Subqlass: 0001/10000
Orgaiiization: 561070,01
Account: 7870/0
COUNTY OF FRESNO
By...--=< -=:5 S;.J
Natl1an Magsig, Chafr:rrtan of the Board of
Supervisors of"the County of Fresno
ATTEST:
Bernice E. Seidel
Clerkofthe Board of Supervisors
County of Fresno, State of California
-20-
COIJNTY OF FRESNO
Fresno CA
Exhibit A
Page 1 of 3
SUMMARY OF SERVICES
ORGANIZATION: Cultural Brokers Services, Inc.
PROJECT TITLE: Family Advocacy and Liaison Services
ADDRESS: 2115 Kern Street, Suite 330, Fresno, CA 93721
TELEPHONE: (559) 486-1477
EXECUTIVE DIRECTOR: Margaret Jackson, Executive Director
CONTRACT PERIOD: April 1, 2019 – June 30, 2021,
with potential of two (2) one (1) year extensions
PROJECT DESCRIPTION
Services are designed to raise awareness of disproportionality and disparities that exist in the child welfare
system. Family Advocates increase the quality of the relationship between Fresno County Department of
Social Services child welfare staff and the families they serve. The Family Advocate provides brokering,
advocacy and support to families who are involved, or at risk of involvement, with the child welfare system. The
Family Advocate receives referrals from Department staff and coordinates with the DSS Social Worker to
jointly respond to reports of potential child abuse. The Family Advocate will provide additional support to the
family through short term case management services and, where appropriate, assist families with identifying
relatives for placement of their kin. The Family Advocate will provide support and technical assistance to
families seeking legal guardianship of related youth within Fresno and the surrounding community as set forth
in subrecipients’s Response to County’s RFP No. 19-024, including Addendum No. One and Addendum Two.
CBI advocate/liaisons may offer a variety of services including referral, linkage, information and technical
assistance depending on the needs of the families being served. CBI is expected to serve a total of 560
families annually:
•465 Joint Response (Face-to-Face Contact – 14 days average service time)
•35 On-Going Case Management (not to exceed 90 days)
•60 Kinship/Guardianship (completed)
GOALS AND OUTCOMES
Identified outcomes are considered preliminary and may be modified as required by mutual written consent of
the Department of Social Services (DSS) Director, or designee, and the Subrecipient during the contract term.
Subrecipient will report outcomes in a method determined by DSS.
Exhibit A
Page 2 of 3
Outcome to be Reported Outcome Indicator
Engagement
1)A Family Advocate will coordinate
with a Social Worker and perform
a joint response.
2)Families referred to CBI for on-
going services will accept
services.
3)Families receiving CBI services
will be satisfied with the services
provided by the CBI services.
1)70% of joint response referrals will
be contacted by a CBI case
manager.
2) 70% receiving a joint response will
have an increased knowledge and
utilization of community resources.
3) 70% of families will agree to accept
on-going CBI services and complete
a family service advocate plan within
14 days of referral.
4)60% of families who have received
60-90 days of ongoing services will
report improved communication and
trust with DSS staff.
Intermediate
1)Parents will gain a better
understanding of the Child W elfare
system.
2)Families will have an increased
knowledge and be linked to
community resources to
strengthen the family’s circle of
support.
3)Parents receiving CBI services will
reunify with their children.
1)70% of families receiving a joint
response will not enter the Child
Welfare system within 6-months of
receiving a joint response.
2)70% of families receiving on-going
CBI services will understand risk
factors and behavioral changes
needed to reunify.
3)70% of participants will demonstrate
an increase in knowledge of
parenting as measured by a pre/post
survey.
Long-Term
1)Families receiving Joint
Response services will not re-
enter the Child Welfare system.
2)Families receiving CBI services
will have increased knowledge
and utilization of community
resources.
3)CBI advocates/liaisons will
provide technical assistance to
families seeking guardianship of
related youth.
1)75% of families receiving Joint
Response services will not re-enter
the Child Welfare system at 6-
months from completing CBI
services.
2)75% of the families will have
increased knowledge and
utilization of community
resources and will have
identified circles of support as
demonstrated by the FDM Matrix
Tool.
3)60 families referred for
Guardianship/Kinship technical
assistance will complete the
process.
Exhibit A
Page 3 of 3
SUBRECIPIENT RESPONSIBILITIES:
1. Subrecipient will document services, as appropriate, using a computer based program, in addition to
other tracking methods. Subrecipient will attend program and contract meetings coordinated by DSS.
2. Subrecipient will complete and submit monthly activity reports in a manner determined by DSS.
3. Subrecipient will obtain DSS written approval before making any capital improvements or purchases of
equipment or fixtures costing more than $5,000.
4. Subrecipient will obtain DSS written approval prior to any change in service location.
5. Subrecipient agrees existing services funded from other sources are considered in-kind for this
agreement.
6. Subrecipient will provide annual Civil Rights training to their staff in the first quarter of every calendar
year and will provide relevant proof to DSS by April 1, for each year of the contract.
COUNTY RESPONSIBILITIES:
Meet with Subrecipient monthly, or as often as needed, to exchange pertinent information, resolve
problems, and work collaboratively to coordinate services.
Exhibit B
Page 1 of 10
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $51,603
Payroll Taxes 0150 $5,874
Benefits 0200 $651
Subtotal……..$58,128
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 882$
Communications 0300 780$
Office Expense 0350 1,087$
Equipment 0400 1,913$
Facilities 0450 4,193$
Travel Costs 0500 2,486$
Program Supplies 0550 570$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 1,200$
Training 0660 -$
Indirect Costs 0700 -$
Subtotal……..13,111$
TOTAL (Salaries/Benefits & Services/Supplies)$71,239
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1, 2019 - June 30, 2019
BUDGET SUMMARY - FY 18/19 (4/1/19 - 6/30/19)
Exhibit B
Page 2 of 10
Account Total
0100 $65,936
Executive Director Salary $14,333
Program Manager $6,000
Case Managers $39,987
Administrative Support Clerk $5,616
0150 Payroll Taxes $5,874
FICA $5,044
SUI $830
0200 Benefits $651
0250 Insurance $882
Workers Compensation $473
General Liability & Automobile $353
Property Insurance $56
0300 $780
Telephone $270
Cell Phone - Staff $473
Web Hosting/Maintenance/Updates $38
0350 $1,087
0400 $1,913
Computers $1,800
Water $113
0450 $4,193
Rent & Utilities $4,193
0500 $2,486
Staff Mileage $1,226
Staff Parking $1,260
0550 $570
0600 Consultancy/Subcontracts $0
0650 $1,200
Bookkeeper $750
Payroll $450
0660 Training $0
0700 $0
$85,572
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1, 2019 to June 30, 2019
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Account
Number Expense Category Descriptions
Personnel Salaries
Communications
Office Expense
Equipment
Facilities
Fiscal & Audits
Travel Costs
Program Supplies
Budget Total
Indirect Costs
Exhibit B
Page 3 of 10
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $263,742
Payroll Taxes 0150 $23,496
Benefits 0200 $7,801
Subtotal……..$295,039
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 3,529$
Communications 0300 3,120$
Office Expense 0350 4,348$
Equipment 0400 2,250$
Facilities 0450 16,770$
Travel Costs 0500 9,945$
Program Supplies 0550 2,485$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 4,800$
Training 0660 -$
Indirect Costs 0700 -$
Subtotal……..47,247$
TOTAL (Salaries/Benefits & Services/Supplies)$342,286
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2019 - June 30, 2020
BUDGET SUMMARY - FY 19/20 (7/1/19 - 6/30/20)
Exhibit B
Page 4 of 10
Account Total
0100 $263,742
Executive Director Salary $57,330
Program Manager $24,000
Case Managers $159,948
Administrative Support Clerk $22,464
0150 Payroll Taxes $23,496
FICA $20,176
SUI $3,320
0200 Benefits $7,801
0250 $3,529
Workers Compensation $1,892
General Liability & Automobile $1,414
Property $223
0300 $3,120
Telephone $1,080
Cell Phone - Staff $1,890
Web Hosting/Maintenance/Updates $150
0350 $4,348
0400 $2,250
Computers $1,800
Water $450
0450 $16,770
$16,770
0500 $9,945
Staff Mileage $4,905
Staff Parking $5,040
0550 $2,485
0600 Consultancy/Subcontracts $0
0650 $4,800
Bookkeeper $3,000
Payroll $1,800
0660 Training $0
0700 $0
$342,286
Insurance
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2019 to June 30, 2020
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Account
Number Expense Category Descriptions
Personnel Salaries
Equipment
Facilities
Communications
Office Expense
Fiscal & Audits
Rent & Utilities
Travel Costs
Program Supplies
Budget Total
Indirect Costs
Exhibit B
Page 5 of 10
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $265,373
Payroll Taxes 0150 $23,621
Benefits 0200 $7,801
Subtotal……..$296,795
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 3,541$
Communications 0300 3,120$
Office Expense 0350 4,348$
Equipment 0400 450$
Facilities 0450 16,770$
Travel Costs 0500 9,945$
Program Supplies 0550 2,517$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 4,800$
Training 0660 -$
Indirect Costs 0700 -$
Subtotal……..45,491$
TOTAL (Salaries/Benefits & Services/Supplies)$342,286
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 - June 30, 2021
BUDGET SUMMARY - FY 20/21 (7/1/20 - 6/30/21)
Exhibit B
Page 6 of 10
Account
Number Account Total
0100 $265,373
Executive Director Salary $57,330
Program Manager $24,190
Case Managers $161,212
Administrative Support Clerk $22,641
0150 Payroll Taxes $23,621
FICA $20,301
SUI $3,320
0200 Benefits $7,801
0250 $3,541
Workers Compensation $1,904
General Liability & Automobile $1,414
Property $223
0300 $3,120
Telephone $1,080
Cell Phone - Staff $1,890
Web Hosting/Maintenance/Updates $150
0350 $4,348
0400 $450
Water $450
0450 $16,770
$16,770
0500 $9,945
Staff Mileage $4,905
Staff Parking $5,040
0550 $2,517
0600 Consultancy/Subcontracts $0
0650 $4,800
Bookkeeper $3,000
Payroll $1,800
0660 Training $0
0700 $0
$342,286
Insurance
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 to June 30, 2021
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Expense Category Descriptions
Personnel Salaries
Rent & Utilities
Communications
Office Expense
Equipment
Facilities
Indirect Costs
Travel Costs
Program Supplies
Fiscal & Audits
Budget Total
Exhibit B
Page 7 of 10
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $265,373
Payroll Taxes 0150 $23,621
Benefits 0200 $7,801
Subtotal……..$296,795
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 3,541$
Communications 0300 3,120$
Office Expense 0350 4,348$
Equipment 0400 450$
Facilities 0450 16,770$
Travel Costs 0500 9,945$
Program Supplies 0550 2,517$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 4,800$
Training 0660 -$
Indirect Costs 0700 -$
Subtotal……..45,491$
TOTAL (Salaries/Benefits & Services/Supplies)$342,286
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2021 - June 30, 2022
BUDGET SUMMARY - FY 21/22 (7/1/21 - 6/30/22)
Exhibit B
Page 8 of 10
Account Total
0100 $265,373
Executive Director Salary $57,330
Program Manager $24,190
Case Managers $161,212
Administrative Support Clerk $22,641
0150 Payroll Taxes $23,621
FICA $20,301
SUI $3,320
0200 Benefits $7,801
0250 $3,541
Workers Compensattion $1,904
General Liability & Automobile $1,414
Property $223
0300 $3,120
Telephone $1,080
Cell Phone - Staff $1,890
Web Hosting/Maintenance/Updates $150
0350 $4,348
0400 $450
Water $450
0450 $16,770
$16,770
0500 $9,945
Staff Mileage $4,905
Staff Parking $5,040
0550 $2,517
0600 Consultancy/Subcontracts $0
0650 $4,800
Bookkeeper $3,000
Payroll $1,800
0660 Training $0
0700 $0
$342,286
Insurance
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2021 to June 30, 2022
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Account
Number Expense Category Descriptions
Personnel Salaries
Rent & Utilities
Communications
Office Expense
Equipment
Facilities
Indirect Costs
Travel Costs
Program Supplies
Fiscal & Audits
Budget Total
Exhibit B
Page 9 of 10
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $265,373
Payroll Taxes 0150 $23,621
Benefits 0200 $7,801
Subtotal……..$296,795
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 3,541$
Communications 0300 3,120$
Office Expense 0350 4,348$
Equipment 0400 450$
Facilities 0450 16,770$
Travel Costs 0500 9,945$
Program Supplies 0550 2,517$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 4,800$
Training 0660 -$
Indirect Costs 0700 -$
Subtotal……..45,491$
TOTAL (Salaries/Benefits & Services/Supplies)$342,286
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2022 - June 30, 2023
BUDGET SUMMARY - FY 22/23 (7/1/22 - 6/30/23)
Exhibit B
Page 10 of 10
Account Total
0100 $265,373
Executive Director Salary $57,330
Program Manager $24,190
Case Managers $161,212
Administrative Support Clerk $22,641
0150 Payroll Taxes $23,621
FICA $20,301
SUI $3,320
0200 Benefits $7,801
0250 $3,541
Workers Compensattion $1,904
General Liability & Automobile $1,414
Property $223
0300 $3,120
Telephone $1,080
Cell Phone - Staff $1,890
Web Hosting/Maintenance/Updates $150
0350 $4,348
0400 $450
Water $450
0450 $16,770
$16,770
0500 $9,945
Staff Mileage $4,905
Staff Parking $5,040
0550 $2,517
0600 Consultancy/Subcontracts $0
0650 $4,800
0660 Training $0
0700 $0
$342,286
Insurance
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2022 to June 30, 2023
NAME OF ORGANIZATION:Cultural Brokers, Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Account
Number Expense Category Descriptions
Personnel Salaries
Rent & Utilities
Communications
Office Expense
Equipment
Facilities
Indirect Costs
Travel Costs
Program Supplies
Fiscal & Audits
Budget Total
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”), members
of a subreceipient’s board of directors (hereinafter referred to as “County Subreceipient”), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1)Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2)Enter the board member’s company/agency name and address.
(3)Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a.The name of the agency/company with which the corporation has the transaction; and
b.The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4)Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5)Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3)Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5)Authorized Signature
Signature: Date:
Page 1 of 1
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the contractual
obligations between County of Fresno (COUNTY) and Cultural Brokers Services, Inc., related
to provision of services, require that the undersigned report all known or suspected child abuse
or neglect to one or more of the agencies set forth in Penal Code (P.C.) section (§) 11165.9.
For purposes of the undersigned’s child abuse reporting requirements, “child abuse or
neglect” includes physical injury inflicted by other than accidental means upon a child by
another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in P.C. §11165.2,
willful cruelty or unjustifiable punishment as defined in P.C. §11165.3, and unlawful corporal
punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her professional
capacity or within the scope of his or her employment, has knowledge of or observes a child
whom the undersigned knows or reasonably suspects has been the victim of child abuse or
neglect. (P.C §11166.) The child abuse report shall be made to any police department or
sheriff’s department (not including a school district police or security department), or to any
county welfare department, including Fresno County Department of Social Services’ 24 Hour
CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a “reasonable suspicion” means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could cause a
reasonable person in a like position, drawing, when appropriate, on his or her training and
experience, to suspect child abuse or neglect. The pregnancy of a child does not, in and of
itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C. §11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements. Further information and a copy of the law may be obtained from the
County of Fresno Department of Social Services Director or designee.
I have read and understand the above statement and agree to comply with the child abuse
reporting requirements.
__________________________________ ________________________
SIGNATURE DATE