HomeMy WebLinkAboutAgreement A-19-108 with the State of California.pdfALEX p AD ILLA I SECRET AR y OF ST ATE I ST ATE OF CALIFORNIAMANAGEMENT SER VICES I CONTRACT SERVICES
1500 nth Street, Room 460 I Sacramento, CA 95814 I Tel 916.653.597 4 I Fax 916.653.8324 I www.sos.ca.gov
December 14, 2018
Fresno County
Attn: Brandi L. Orth
2221 Kern Street
Fresno CA 93721
Subject: Agreement Number 18G27110
Please complete the following item(s) and return to the address stated below
within ten (10) business days:
� STD. 213, Standard Agreement with attached Exhibits. Please acquire the
appropriate original signature on the first page of the STD. 213, and the ad�itional
three single STD. 213's and return to the address below. Please Note: Faf,
photocopies and signature stamps are not acceptable. Therefore, please make
sure the STD. 213's have been originally signed. A fully executed copy will r.e
returned to you once the contract execution has been completed. Please return
the originally signed agreement package to the following address:
Attn: Contract Services Unit
Secretary of State
1500 11th Street, Room 460
Sacramento, CA 95814
D STD. 213A, Standard Agreement Amendment. Please acquire the appropriate
signature for the first page of the STD. 213A and the additional three single STD.
213A's and return. Fax and Photocopies are not acceptable. A fully executed
copy will be returned to you.
D STD. 65, Contract/ Delegation Purchase Order. Enclosed is an executed copy for
your records. You are now authorized to provide services.
D The enclosed agreement is signed on behalf of the Secretary of State. Please
process and mail an executed copy of the agreement to the address above.
D Executed copy for your records.
D STD. 204 Payee Data Record (STD. 204) -Complete and return.
D CCC 04/2017 Contractor Certification Clause -Complete and return.
� Along with the above referenced STD. 213 contract package, please submit a
copy of the resolution, order, motion, or ordinance of your local governing
body (whichever is applicable for your County office), which by law h�s
granted the authority to enter into the proposed contract, authorizing
execution of the agreement.
STATE OF CALIFORNIA -DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT
STD 213 (Rev 10/2018)
AGREEMENT NUMBER
18G27110
Agreement No . 19-108
PUR CHASING AUTH ORll:Y NUMBER (if applicable)
1. This Agreement is entered into between the Contracting Agency and the Contractor named below :
CONTRACTING AGENCY NAME
Secretary of State
CONTRACTOR NAME
Fresno County
2. The term of this Agreement is :
START DATE
January 2, 2019 or upon approva l by Dept. of General Services , if required , whichever is later
THR OUGH END DATE
June 30, 2021
3 . The maximum amount of this Agreement is :
$ 25,000 .00
Twenty-five thousand Dollars and Zero Cents
4 . The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made part of
th A t e ,qreemen .
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 2 pages
Exhibit B Budget Detail and Payment Provisions 3 pages
Exhibit C * General Terms and Conditions GTC 04/2017
Exhibit D Special Terms and Conditions (Attached hereto as part of this Aqreement) 3 paoes
Exhibit E Additional Provisions 2 pages
Exhibit F County Resolution paqes
Exhibit G Contractor HAVA Activity Report 1 paqes
Items shown with an aste nsk ('), are hereby incorporated by reference and made parl of this agreement as 1f attached hereto .
These documents can be viewed at www.dgs .ca .gov/olslresources/standardcontractlanguage.aspx
IN WITNESS WHEREOF , THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CON TRACTOR NAME (if other than an ind ivid ual, state whether a co rpora tion, partnership, etc.)
Fresno County ATTEST:
-----------------BERNICE E. SEIDEL CONTRACTOR BUSINESS ADDRESS
2221 Kern Street
Clerk of the Board of Supervisors
County of Fresno, State of California
-P""'R'""IN-:-::T=E::-D-,-,.NA.,.,.M-:-::Ec-:O=F-:cP=ER""'s'""o.,..,N..,,.S'""IG"'"'N,-.,IN-=-G------By ~~ ~ s1 °'f
Nathan Ma si Deputy
CONTRACTOR AUTHORIZED SIGNAT RE
CONTRACTING AGENCY NAM E
Secretary of State
CONTRAC TING AG EN CY ADDRESS
1500 11 in Street
PRINTED NAME OF PERSON SIGNIN G
Shannon Kauffman
CONTRACT ING AG EN CY AUTHOR IZED SIGNATURE
CALIFORN IA DEPARTMENT OF GENERAL SERVICES APPROVAL
STATE OF CALIFORNIA
CITY
Fresno
TITLE
STATE ZIP
CA 93721
Chairman of the Board of Supervisors
DATE SIGN ED
3 -\~-\C\
CIT Y I STATE I ZIP
Sacramento CA 95814
TITL E
Business Operations Manager
DATE SIGNED
EXEMPT ION, IF APPLICABLE
Gov Code§ 14616
Page 1 of 1
SCOPE OF WORK
A.PURPOSE OF AGREEMENT
EXHIBIT A
(Standard Agreement)
Fresno County
18G27110
Page 1 of 2
The purpose of this Agreement is to provide the County of Fresno (County) with Help
America Vote Act (HAVA) Federal funds provided by the U.S. Election Assistance
Commission (EAC) for county efforts to improve cyber security and infrastructure
related to VoteCal.
1.The program representatives during the term of this Agreement will be:
County: Brandi L. Orth (559) 600-3038
SOS: Harjit Basi (916) 695-1627
B.APPROPRIATE USES OF HAVA FUNDS
HAVA funds received pursuant to this contract shall be used for reimbursement for
costs reasonably incurred for:
1.Conducting security assessments, such as: penetration testing, scanning, phishing
testing, red team exercises, social engineering, and wireless access discovery. An
assessment should, at a minimum, include a review of:
o Critical, high risk technology systems.
o User access controls and passwords.
o Internet facing systems to identify public facing vulnerabilities and
configuration errors.
o Applicable regulations and standards.
o Multiprotocol Label Switching network access points between VoteCal and
the county.
o Patch management strategy.
o All sensitive data that is maintained and its protection.
o Incident response plans.
2.Third party software and/or hardware in support of improving the county's cyber
security capabilities related to VoteCal. All hardware and/or third-party software
must be in support of VoteCal infrastructure related to cyber security.
3.Software, hardware or consulting services and/or any associated IT installation
directly related to cyber security risks.
4.Privacy and security awareness training to all staff utilizing the county voter
registration and election information systems in accordance with State
Administrative Manual (SAM) Sections 5320 -5320.2 and the Information
Practices Act of 1977 (California Civil Code §§1798 et seq). Training shall include
cyber security best practices, including how to recognize a phishing email, creating
and maintaining strong passwords, utilizing multi-factor authentication, and
avoiding dangerous applications.
Fresno County
18G27110
Page 2 of 2
EXHIBIT A
(Standard Agreement)
5.Physically securing servers hosting county voter registration and election
information systems including the county's Election Management System (EMS)
and county EMS databases as well as any Secretary of State property.
6.Properly updating and hardening servers hosting the county voter registra.tion and
election information systems including the county's EMS and county EMS
databases as well as any Secretary of State property.
7.Establishing, maintaining and participating in the dedicated VoteCal County Test
Environment (CTE).
8.Services to improve security practices and documentation, including drafting and
documenting information security policies and procedures, an incident response
plan to handle a security or data breach, or other critical documents related to
security.
9.Monitoring systems and applications to prevent and detect data breaches or fraud
including interconnected systems.
Items presumed to not be reimbursable:
The following is a partial list of items presumed to not be reimbursable and not
inclusive of all items that are not reimbursable. The list is provided only for the
purpose of providing guidance. The Secretary of State shall be the sole determiner if
an expenditure is reimbursable.
1.Costs not directly related to VoteCal infrastructure security.
2.Overhead costs.
3.Computers/Laptops/Tablets.
4.8Iackberries/Smartphones (hand held computers).
5.Other office equipment, including but not limited to fax machines, copiers and
scanners, unless prior approval has been obtained from the granting agency.
6.Office supplies, including but not limited to paper, pens and post-it notes.
7.Travel costs.
C.CONDITION FOR RECEIVING FUNDS
The County may seek reimbursement for the activities identified above, provided
that the County has done both of the following within the six months preceding the
claim for reimbursement:
1.Conducted an assessment identified in 8(1) above.
2.Conducted privacy and security awareness training for all staff utilizing the
county voter registration and election information systems including cyber
security best practices identified in 8(4) above.
3.Invoices must include itemized list of costs prior to reimbursement.
EXHIBIT B
(Standard Agreement)
BUDGET DETAIL AND PAYMENT PROVISIONS
1.Invoicing and Payment
Fresno County
18G271I0
Page 1 of 3
A.For services satisfactorily rendered, and upon receipt and approval of the invoices submitted
with supporting documentation, the State agrees to compensate the Contractor for actual
expenditures incurred in accordance with the rates specified herein, which is attached hereto
and made a part of this Agreement.
B.Invoices shall include the Agreement Number and shall be submitted in triplicate not more
frequently than monthly in arrears to:
Office of Secretary of State
Attention: Accounts Payable
P.O. Box 944260
Sacramento, CA 94244-2600
Invoices may be submitted via email to AccountsPayable@sos.ca.gov. Please contact
Accounts Payable at (916) 653-9165 for any further questions regarding invoices.
C.VoteCal will reimburse County as specified in Exhibit A 'Scope of Work', Section B 'Appropriate
Uses of HAVA Funds'.
2.Budget Contingency Clause
A.It is mutually agreed that if the Budget Act, or a HAVA Spending Plan or Spending Plan
amendment, of the current year and/or subsequent years covered under this Agreement does
not appropriate sufficient funds for the program, this Agreement shall be of no further force and
effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor
or to furnish any other considerations under this Agreement and Contractor shall not be
obligated to perform any provisions of this Agreement.
B.If funding for any fiscal year is reduced or deleted by the Budget Act, or by a HAVA Spending
Plan or Spending Plan amendment, for purposes of this program, the State shall have the
option to either cancel the Agreement with no liability occurring to the State, or offer an
agreement amendment to Contractor to reflect the reduced amount.
3.Federal Funds
A.It is mutually understood between the parties that this contract may have been written for the
mutual benefit of both parties before ascertaining the availability of congressional appropriation
of funds, to avoid program and fiscal delays that would occur if the contract were executed
after that determination was made.
B.This contract is valid and enforceable only if the United State Government for the fiscal year
2018/19, for the purpose of this program, makes sufficient funds available to the state. In
addition, this contract is subject to any additional restrictions, limitations, or conditions enacted
by the Congress or to any statute enacted by the Congress that may affect the provisions,
terms, or funding of this contract in any manner.
C.The parties mutually agree that if the Congress does not appropriate sufficient funds for the
program, this contract shall be amended to reflect any reduction in funds.
EXHIBIT B
(Standard Agreement)
Fresno County
J8G27110
Page 2 of 3
D.The department has the option to invalidate the contract under the 30-day cancellation clause
or to amend the contract to reflect any reduction in funds.
4.Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in Government Code
Chapter 4.5, commencing with Section 927.
5.Maximum Amount of HAVA Funds to be Provided to County Under this Program
County shall not receive, pursuant to Agreement, more than $ 25,000.00.
6.Fai lure to Properly Claim Maximum Amount of HAVA Funds
Notwithstanding any provision of Agreement, County shall be entitled to receive only those
amounts for fully supported and appropriate claims which are properly submitted, pursuant to the
provisions of Agreement and all applicable state and federal laws, regulations, and procedures.
7.Basis of Claims
Subject to the provisions of Paragraph 9, below related to the applicability of 0MB Circular A-87, all
claims for HAVA funds under this program must be based on invoices submitted by County. All
invoices or agreements that are the subject of any claims must relate directly to expenditures
authorized pursuant to Exhibit A 'Scope of Work', Section B 'Appropriate Uses of HAVA Funds'.
8.Processing of Claims
The Secretary of State shall establish the criteria and processes for submitting claims under this
program. Such criteria shall include requirements that all claims:
A.Contain a face sheet that summarizes each expenditure made as set forth in Exhibit A 'Scope
of Work';
B.Include the total amount of the claim;
C.Include the agreement number on the face sheet;
D.Identify whether additional claims are expected to be submitted;
E.Include the hourly charge of any county staff for which a claim is made for their time;
F.Include the hourly wage or monthly salary of any employee for which a claim is made for their
salaries;
G.Include signed County staff HAVA Activity Reports, please see sample which is Exhibit G, for
each employee and County's employee for whom reimbursement for time is being claimed.
(Vendors who receive payment from HAVA funds are required to submit timesheets for any
work paid for as time and materials); and
H.Include a copy of the contract if the County's invoice does not describe the activities
undertaken in such a manner that the State can determine whether the activities comply with
the provisions of this Agreement.
EXHIBIT B
(Standard Agreement)
9.Application of 0MB Circular A-87
Fresno County
18G27110
Page 3 of 3
0MB Circular A-87 ("Cost Principles for State, Local and Indian Tribal Governments"), incorporated
herein by reference, to the extent applicable, shall govern with respect to all aspects of this
program. The provisions of 0MB Circular A-87 may be found at
http ://www . wh itehouse. g ov/o mb/circu la rs.
10.Retroactive Payments
Counties may claim reimbursement for expenses and activities permissible under the terms of this
Agreement that occur after April 1, 2018 and before June 30, 2021.
11.Payments of Claims
Payments made by the State with respect to any claim shall be sent directly by the State
Controller's office to the County.
12.Deadline for Submitting Claims
The deadline for submitting any claim under this program is September 30, 2021, which is 60 days
after the expiration date of this agreement.
13.Multiple Claims
County can submit multiple claims for HAVA funds authorized above, within the aggregate limit
established for County.
14.Documentation to be Submitted
Each claim shall include a cover page that identifies the activity or service in Exhibit A and the
dollar amount associated with each activity or service for which funds are being sought. Each claim
shall also include originals or true copies of all invoices, agreements, or other documentation that
support the claim, including all documentation required by 0MB Circular A-87. The provisions of
0MB Circular A-87 may be found at http://www.whitehouse.gov/omb/circulars.
15.Order of Processing
Claims shall be processed by the Secretary of State in order of receipt.
EXHIBIT C
(Standard Agreement)
GENERAL TERMS AND CONDITIONS
Fresno County
18G27110
Page 1 of 1
PLEASE NOTE: This page will not be included with the final agreement. The General
Terms and Conditions (GTC 04/2017) will be included in the agreement by reference to
Internet site: www.dgs.ca. govlolslresourceslstandardcontractlanguage. aspx
EXHIBIT D
(Standard Agreement)
Fresno County
18G27110
Page 1 of 3
SPECIAL TERMS AND CONDITIONS
A.AUDITING
1.Receipt of HAVA funds by a county indicates agreement to establish a dedicated HAVA
account for these funds. Therefore, any payment received by County pursuant to this program
shall be deposited in a separate, segregated account and any payment made by County
related to this program shall be paid from that account whether or not the County has paid the
vendors for services rendered before submitting invoices to the State.
2.Any recipient of federal funds to meet the Help America Vote Act requirements agrees to be
audited pursuant to federal and state law. Accordingly, all documents and electronic files must
be produced upon request by the auditors. CFDA Number for this contract is 39.011. The
audit may include a review of all books, papers, accounts, documents, or other records of
County as they relate to any HAVA funds. County shall also provide access to all employees
having knowledge of the HAVA funds program to assist the auditor. County shall provide a
copy of any document, paper, or electronic record requested by the auditor;
3.0MB Circular A-133 ("Audits of States, Local Governments, and Non-Profit Organizations"),
and 0MB Circular A-87, incorporated herein by reference, shall govern with respect to all
aspects of this program. The provisions of these circulars may be found at
http://www.whitehouse.gov/omb/circulars;
4.County shall maintain records in a manner that:
a.Accurately reflects fiscal transactions with necessary controls and safeguards;
b.Provides complete audit trails, based whenever possible on original documents
(purchase orders, receipts, progress payments, invoices, timesheets, cancelled
warrants, warrant numbers, etc.);
c.Provides accounting data so the costs can readily be determined throughout
Agreement period.
5.Records shall be maintained for three years after expiration of Agreement and for at least one
year following any audit or final disposition of any disputed audit finding;
6.If the final disposition of any disputed audit finding is determined to be a disallowed cost that
the Secretary of State has paid the County, the County shall return to the Secretary of State an
amount equal to the disallowance.
7.County shall permit periodic site visits by the Secretary of State or the Secretary of State's
designee or designees to determine if any HAVA funds are being used or have been used in
compliance with Agreement and all applicable laws;
8.Upon request, county shall report to the Secretary of State at least once every 90 (ninety) days
until all funds received have been expended, on the status of HAVA funds received, in a
manner determined by the Secretary of State.
B.GENERAL PROVISIONS
EXHIBIT D
(Standard Agreement)
Fresno County
18G27110
Page 2 of 3
1.The program is conditioned on State receiving reimbursement from the federal government
pursuant to HAVA Section 101.
2.HAVA funds can only be used for the purposes for which the HAVA funds are madei
3.No portion of any HAVA funds shall be used for partisan political purposes. All contractors
providing services are required to sign an agreement, please see Exhibit E Item 1, to abide by
the Secretary of States' policy to refrain from engaging in political activities that call into
questio11 the impartiality of the Secretary of State's Office. County is to submit agreement
signed by each employee of contractor's firm who worked for County pursuant to this
Agreement with the County's first invoice.
4.The provisions of the federal Hatch Act shall apply to employees working for state and local
entities receiving HAVA funds. The Hatch Act may be reviewed at
http://www.osc.gov/documents/hatchacUha sta.pdf;
5.Any interest earned by County on money received pursuant to this Agreement must be
reported in writing to the Secretary of State within 30 days of expiration of this Agreement. All
interest must be used by the County for the purposes of implementing activities allowable
under this Agreement;
6.Failure by any eligible County to execute a contract within 90 days of the date on which this
contract is made available shall constitute an express desire to forego funds;
7.Funds not claimed by County within 90 days of the end date of this contract, or any funds
claimed by a county that are not approved for county use by the Secretary of State within 180
days of the end date of this contract, shall be reallocated and may only be used to meet
Section 101 of HAVA;
8.If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this
program, the State shall have the option to either cancel Agreement with no liability occurring
to the State, or offer an Agreement amendment to County to reflect any reduced amount;
9.Agreement is subject to any restrictions, limitations or conditions enacted or promulgated by
the United States Government, or any agency thereof, that may affect the provisions, terms or
funding of Agreement in any manner;
10.Pursuant to federal policy, Agreement may be terminated by the State with 30-day written
notice to County;
11.County warrants by execution of Agreement, that no person or selling agency has been
employed or retained to solicit or secure this contract upon agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona
fide established commercial or selling agencies maintained by County for the purpose of
securing business. For breach or violation of this warranty, the State shall, in addition to other
remedies provided by law, have the right to annul this contract without liability, paying only for
the value of the work actually performed, or otherwise recover the full amount of such
commission, percentage, brokerage, or contingent fee;
Fresno County
18G27110
Page 3 of 3
EXHIBIT D
(Standard Agreement)
12.Nothing contained in Agreement or otherwise, shall create any contractual relation between the
State and any subcontractor or vendor, and no subcontractor shall relieve County of its
responsibilities and obligations hereunder. County agrees to be as fully responsible to State
for the acts and omissions of its subcontractors and of persons either directly or indirectly
employed by any of them as it is for the acts and omissions of persons directly employed by
County. County's obligation to pay its subcontractors is an independent obligation from the
State's obligation to make payments to County. As a result, State shall have no obligation to
pay or to enforce the payment of any moneys to any subcontractor or vendor of County;I
13.Pursuant to federal law, by signing this agreement or execution of this purchase order the
Contractor certifies under the penalty of perjury that the contracting entity is not excluded or
ineligible from federal assistance programs and thereby is not on the federal government's list
of suspended or debarred entities.
Pursuant to federal law, as a component of the procurement process, the Contractor must
review the federal government's list of debarred and suspended vendors and ensure no
contract award is provided to a vendor on this list. This list may be viewed at www.epls.gov
14.Upon request, county agrees to provide the Secretary of State with a summary report on its
activities under this agreement following each election for which funds are expended that
includes: the method used to determine the need for funding an eligible activity, including the
reliance on an advisory committee or advisory groups, surveys or any other methodology used
to assess the need for the eligible activity; the activity performed and funded; the amount of
funding expended; the category or categories of need being met; and any performance metric
or assessment of the quality of the activity, including unsolicited public comment, advisory
committee or advisory group comment, public comment solicited through surveys and on-site
assessments conducted by the County, its agents or others.
ADDITIONAL PROVISIONS
EXHIBIT E
(Standard Agreement)
Secretary of State Policy Regarding Political Activity in the Workplace
SECRETARY OF STATE POLICY REGARDING POLITICAL ACTIVITY IN THE WORKPLACE
Fresno County
18G27110
Page 1 of 2
The Secretary of State is the state's chief elections officer. It is, therefore, imperative that staff in the
Secretary of State's Office, and those who contract with the Secretary of State's Office, refrain from
engaging in any political activity that might call into question the office's impartiality with respect to
handling election issues. Accordingly, the policy of the Secretary of State's Office with respect to political
activity in the workplace, a copy of which will be given to every employee in the Secretary of State's office
and incorporated as an attachment to contracts with the Secretary of State's Office, is as follows:
1)No employee of or contractor with the Secretary of State's Office shall engage in political
campaign-related activities on state-compensated or federal-compensated time, except as
required by official duties, such as answering inquiries from the public. In those cases where the
contractor with the Secretary of State's Office is a county, the term "contractor" shall apply only to
county elections office employees, county employees redirected to work temporarily for the
county elections office, or any person, firm, company or business that provides reimbursable
election-related services to a county elections office in furtherance of a contract. This prohibition
shall not apply while an employee is on approved vacation or approved annual leave. This
prohibition shall not apply to activities engaged in during the personal time of an employee.
2)No employee of or contractor with the Secretary of State's Office shall use any state property in
connection with political campaign activities. It is strictly prohibited to schedule political
campaign-related meetings or to conduct political campaign-related meetings in state office
space, even if after normal working hours.
3)No employee of or contractor with the Secretary of State's Office shall use his or her official
status with the Secretary of State's Office to influence political campaign-related activities or to
confer support for or indicate opposition to a candidate or measure at any level of government.
4)No employee of or contractor with the Secretary of State's Office may be involved with political
campaign-related telephone calls, letters, meetings or other political campaign-related activities
on state-compensated or federal-compensated time. Requests by employees to switch to
alternative work schedules, such as 4-10-40 or 9-8-80 work weeks, or to take vacation in order to
accommodate political campaign-related activities or to attend political campaign functions, will be
judged in the same manner and on the same basis as any other requests of this nature (i.e.,
existing needs of the office and discretion of the division chiefs).
5)The receipt or delivery of political campaign contributions or photocopies thereof on state property
is strictly prohibited, as is the use of office time or state resources (e.g., intra-office mail or fax
machines) to solicit or transmit political campaign contributions.
6)No employee of or contractor with the Secretary of State's Office may authorize any person to
use his or her affiliation with the Secretary of State's Office in an attempt to suggest that the
employee's or contractor's support or opposition to a nomination or an election for office or a
ballot measure is of an "official," as distinguished from private, character.
7)No employee of or contractor with the Secretary of State's Office may display political campaign
related buttons, posters, or similar materials in areas visible to individuals who are in public areas
of the Secretary of State's Office; nor may an employee of or contractor with the Secretary of
State's Office display political campaign-related posters or other materials on windows facing out
of the state office building.
Fresno County
18G27110
Page 2 of 2
EXHIBIT E
(Standard Agreement)
8)No employee of or contractor with the Secretary of State's Office may use official authority or
influence for the purpose of interfering with or attempting to affect the results of an election or a
nomination for any public office.
9)No employee of or contractor with the Secretary of State's Office may directly or indirectly coerce
or solicit contributions from subordinates in support of or in opposition to an election or
nomination for office or a ballot measure.
10)An employee who is paid either partially or fully with federal funds, including the Help America
Vote Act of 2002 (HAVA), is subject to the provisions of the federal Hatch Act, and is, therefore,
prohibited from being a candidate for public office in a partisan election, as defined in the federal
Hatch Act. However, any employee who is to be paid either partially or fully with funds pursuant
to HAVA, shall first be consulted about the proposed funding and be informed about the
prohibitions of the federal Hatch Act. The employee, whenever possible, shall be given the
opportunity to engage in employment that does not involve HAVA funding.
11)Provisions limiting participation in political campaign-related activities as provided for in this policy
statement shall be included in every contract with the Secretary of State's Office.
If you have questions concerning these restrictions, please refer them to the Secretary of State Office
contact person listed on the contract in Exhibit A 'Scope of Work'.
STATE OF CALIFORNIA· SECRETARY OF STATE
CONTRACTOR HAVA ACTIVITY REPORT
NAME
Contract Number:
HAVA ACTIVITY HOURS
31 1 2 3 • 5 6 7 8 •10 11 12 13 ,. 15 18 17 18
1
2
3
4
5
6
7
8
9
10
11
12
13
"
15
16
17
18
19
20
21
22
23
24
SIGNATURE OFCONTRACTOR
Exhibit G
COMPANY NAME
Location (Sacto/LA)
19 20 21 22 23 2◄ 25 28 27 28 29 30
DATE
31 1
Fresno County
18G27110
Page 1 of 1
MonthNear HAVA Coordinator's Approval
PROGRAM TIME REPORTING
DELIVERABLE NAME ORG HOURS
(Taken from proposal and contract) 0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
MONTHLY
TOTAL 0.0