HomeMy WebLinkAboutAgreement A-18-012-2 with FRWDB.pdfModification
Service Provider Agreement
Parties
FRWDB: Fresno Regional Workforce Development Board
Service Provider: County of Fresno
Administrative Information
Agreement No. 634 MOD # 2 Effective From --
Title/Program Clean Slate Program CFDA #:
Contact Person Cheri Yau Telephone
Address 2220 Tulare Street, Ste. 300, Fresno, CA
Email cvau@co.fresno.ca.us
Agreement No. 18-012-2
1-9-18 To 6-30-19
17.258/17.278/17.259
600-1543 Fax 600-1570
Zip 93721
Employer Identification Number 94-6000512 --~----------------------1 n tern a I Revenue Code
Funding Allocation
Adult/OW Youth Total
Program $43,561.67 $25,000 $68,561.67
Total (Maximum Funding Level) $43,561.67 $25,000 $68,561.67
Total Enrollments 100 57 157
Average Cost per Participant $435.62 $435.62 $435.62
IN WITNESS THEREOF, the parties to this Agreement do hereby indicate their acknowledgment and
acceptance of the terms and conditions stated herein below as evidence by the following signatures of
their duly authorized representatives:
Signature
CONTRACTOR
Chairman of the Board of Supervisors
of the County of Fresno
Title
Date\'
Paul J. Bauer
Fresno Regional Workforce Development Board
Chair Na£0fficer
•· Signature
FRWIB Master Service Provider Agreement
Title
Date
ATTEST:
BERNICE E. SEIDEL
Clerk of the Boarc:! of Supervisors
County of Fresno, State of California
. s(fi'ai., °# Deputy
1 February 13, 2019
MODIFICATION TO AGREEMENT ANALYSIS
DATE OF REQUEST: 12-13-18 DATE RECEIVED AT FA wrc 12-17-18 --------
MAJOR MODIFICATION (agenda) (g]: MINOR MODIFICATION (in-house): 0
PROVID ER OF SERVICES County of Fresno -Clean Slate Program
AGREEMENT#: 634 PY : 18-1 9 MODIFICATION#: 2 ----------
CURRENT TOTAL BUDGET AMOUNT:$ 43,561.67 -~------
ADMINISTRATION $ 0 0%
PROGRAM $ 43,561 .67 I 0%
MODIFIED TOTAL BUDGET AMOUNT:$ 68 ,56 1.67 -~-----
ADMINISTRATION $ 0 I 0%
PROGRAM $ 68,56 1.67 I 0%
TOTAL AMOUNT IS TO BE:
D Deobligated by: $ -----• Redistributed by: $ -----IZJ Increased by: $ 25,000
CURRENT NUMBER OF PARTICIPANTS: 100 MODIFIED NUMBER OF PARTICIPANTS: 157
CURRENT COST PER PARTICIPANT: $435.62 MODIFIED COST PER PARTICIPANT: $435.62
PURPOSE OF MODIFICATION:
To add $25,000 to the cu rr ent budget to ser ve Youth emolled participants and to extend current contract to
6-30-19.
ANALYSIS :
Budget was incr ease d by $25 ,000 to serve Youth parti cipant s. Wo rk statement was revi se d to incl ud e se rvin g
yo uth part icipa nt s. Work state ment and bud get we re also revised to acid para lega l part time hours for data
ke epin g. Jndirect cost rate was in creased from 14.89 % to 19.82%. Please se e att ac hed memorandum. Co ntra ct
date was ex tend ed to 6-3 0-19.
RECOMMENDATION:
Accept as submitted
DATE OF FRWDB AGENDA ITEM (if applicab le) 12-5-18 Age nda Item Attached: Y[X] NO.
FAWI C STAFF ANALYST: ·:0 ~ l'.l£J/%J...I DATE: /k(9 ,,(f
Modification beco~'fcctivc on the date of FA WIC signature.
Fresno Reg io nal Workforce Development Board Form: CON-xxx, revised 020910
FRESNO REGIONAL
WORKFORCE DEVELOPMENT BOARD
AGENDA ITEM:
MEETING DATE :
ACTION:
81
December 5, 2018
APPROVE
2125 Kern Street, Suite 208 • Fresno, CA 93721 • (559) 490-7100 • Fax (559) 490-7199 • www.workforce-connection.com
TO: Fresno Regional Workforce Development Board
FROM : Youth Council
SUBJECT: Workforce Innovat ion and Opportunity A ct Youth Program Funds for Program Year 2017-
2018 Carryover and Funding Recommendations for Program Year 2018-2019
RECOMMENDATION:
Approve the allocation of additional Workforce Innovation and Opportunity Act (WIOA) Youth funds for
Program Year (PY) 2018-2 019 in the amount of $507 ,09 7 as outlined below.
The Youth Council approved this recommendation on November 15, 2018.
REASON FOR RECOMMENDATION:
The Employment Development Department (EDD), Workforce Services Division, released estimated
WIOA formula allocations for PY 20 18-2019 on April 26, 2018. The Fresno Regiona l Workforce
Development Board (FRWDB) received $5 ,343,611 , which was allocated by the FRWDB at the June 6,
2018, meeting . Then on June 5, 2018, EDD released the revised allocations (Attachment), which
increased the estimated award by $182 ,292, bringing the total allocation of Youth funds for PY 2018-
2019 to $5,525,903 . The Fiscal closeout for PY 2017-2018 has been finalized and the WIOA Youth
program has a total of $1 ,559,649 of carryover funds, an increase of $324,805 from the initial estimated
amount.
FRWDB staff recom mends that the Youth Council approve the proposed revis ed budget allocations for
th e additiona l funding and carryover funds as outlined below.
• $53,032 increase to the Urban North -Arbor contract. This increases their contract t o
$1 ,003,605, bringing the ir funding in line with the Urban South youth contra ct.
• $5,469 increase to th e PY 2018-2019 carryover, resulting in a total carryover amount of $165,777
to maintain the three percent (3%) allo catio n of total funding .
• $32,8 13 increase to the PY 2017-2018 Work Experience pool, increasing the total pool for the
c urrent plan year to $994,663 to meet th e minimum 20% allocation as mandated by the State of
California .
• $50,000 increase t o the Supportive Services pool , in creas in g the poo l to $121 ,685 .
• $235,783 increase to the Vocational Training pool, increasing t he pool to $385,849 .
• $50,000 t o the Fresno County Public Defender's office for the Clean Slate contract. Thi s program
assists youth in filing lega l do cuments to assist th em i n addressing legal barrie rs to empl oyment,
i.e ., criminal record expungements and back child support payments .
• $50,000 for Youth Outrea ch a nd Marketing and $30,000 to update equ ipment and furniture.
FISCAL IMPACT:
Approval of this ite m will allo cate an additional $507,097 of WIOA Youth program funds.
ATTACHMENT:
EDD Informati on Notice WSIN 17-41
Budget Summary
Applica nt: Fresno County Publ ic Defende r
Grant: Clea n Slate Program
BUDGET
EXPENSE IT EM BUDGET LEVERAGE TOTAL
LINE#
1 Staff Sa lari es $ 53,780.68
Nu m be r o f f ull-time e quiva le nts .6
2 Staff Tr ave l $278.20
3 Communications
4 Fac ilities Re nt
5 Facilities Util ities
6 Fac il ities M ai ntena nce
7 Office Sup plies $2,022.13
8 Test i ng/Ins t ructional
M ateri als
9 Eq u ipment Pu rc hase s
10 Eq u ipmen t Leases/Use-
Charge
11 Tools and Supplies $885.00
12 Supportive Serv ices
13 In direct Costs $11,290.66
14 "Other" Costs $3os'.oo
15 Costs of Sub-Gra nts
TOTAL $6~,561.67 $0.00 $0.00
Budget Detail
Applicant: Fresno County Public Defender
Grant: Clean Slate Program
BUDGET
LINE#
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
EXPENSE ITEM NARRATIVE DETAIL
Staff Salari es: Li st job titl es of Sa laries cha rge d to Fringe Benefits FTE s
st aff working on project proj ect charged to proj ect
Defense Attorney $32,926 .40 $16,272.49 40%
Par alegal $2,955.68 $1,626.11 20%
Totals $ 35,882.08 $ 17,898.60 60%
St aff Travel 10 miles/week *federal rate=10*52* .535=278.2
Communications
Faci lities Rent
Fac ilities Utilities
Fac ilities Mainte nan ce
Office Supp li es Stnry, postage, et c. $1 68.51/month x 12 months = $2022.13
Te sting/In structional Materi als
Equipme nt Purchases
Equipment Leases/Use-Charge
Tools a nd Supplies Lawyaw legal drafting software ($59/month *15)=$885
Supportive Services
Indirect Costs --Provide rate, 19.82% (see attached docu m ent for ca lculation)
direct cost(s) and ca lcul atio n
"Othe r" Costs *Use tab le be low for Lin e Item 14.
Costs o f Sub -Grants, list cos t of *Use table be low for Line It em 15
each sub-grant
Line 14: "Other" Costs
Training stip e nd to atte nd se minars, stay up-to-date on
curre nt laws, and ga in M CLE cr edits towa rd Sta t e Bar lice nse
Root and Rebound Ree n t ry Roadmap ($45), Family and
Children Toolkit ($10), Thomson West CA Pe nal Code ($75)
Totals
Line 15: Sub-Grants
Totals
Total
$175 .00
$130.00
$305.00
0 • r.
rnd' i rec. -f-_
C ~Jc. u I 8 + '{) ,0 o • r,
0 • r.
0 • r.
COUNTY OF FRESNO
To:
From:
Date:
RE:
MEMORANDUM
Ka Xiong, Special Proj ects Program Coordinator
E li zabeth Diaz, Public Defend e r
December 14, 2 018
Statement of Work
Clean Slate Program
Overall Goal:
Elizabeth Diaz
Public Defender
The Public Defender's Office (PD) will provide a C lean Slate Program in Fresno County. The
program 's post-conviction legal services are for low-income and indigent persons with
mi s demeanor or felony convictions in Fresno County. In add iti on, the program would help
connect participants to either employment and training services or housing services based on
need.
Proposal:
To provide post-conviction legal services, limited family law services as it relates to chi ld
s upport a nd arrears, and limited legal service s as it relates to driver license suspensi ons to adult
and youth Workforce c lients. Cli ents would be referred from Workforce based on whatever
criteria the program deems appropriate in conjunction with bas ic legal requirements . Service s
provided under this contract will only be given t o WIOA/grant e li gible participants as screened
and r eferred by Workforce.
Workforce will perform initial screening of clients to determine app licable r e li ef. C li e nt s will be
referred to the program and given an appointment to meet with the Clean Sl ate Attorney. Initial
appo intments w iJI occur at an office provided by Workforce. Workforce wi ll provide a list t o
the C lean S late Attorney at least two (2) weeks prior to each appointment day. Once analy si s has
been completed for the client, a ll app licable petitions will b e drafted and filed on the cli ent's
behalf. In t he case where a client must provide supporting documentation, a separate
appo intm ent to complete petitions may be made. Workforce clie nts should be encouraged to
brin g a ll supportin g documentation to the initial appointment to exp e dite the process . Fo ll ow~up
appointments m ay occur at the Workforce office or the PD's office . The PD will ensure that all
applicable reli ef is filed and served time ly.
Clients will receive assistance with: Expungements (1 203 .4, 1203 .4a, 12 03 .41 , 1203 .42,
12 03.43 , 1203.49 Petitions), Penal Code 17b Motions, Prop 47 Applications/Petitions, Pro p 64
2220 Tulare Street, S uite 300/Fresno, Califor n ia 93721
Te lephon e (559) G00·361G I Fax (559) G00 -rn70
J:;qunl Opportunity Employer
Applications/Petitions (reduction to m isdemeanor or dismissal). It is preferred that the client
come in with a rap sheet 1 but not required.
Period of Performance:
This proposal is based on an e ighteen (18) month term and is estimated to serve 157 clients .
Defense Attorney III ~16 hours/week-in-person consultations for refened Workforce c lien t s
and preparation of any applicable applications/petitions.
Paralegal ~8 hours/week-file and serve documents, make copies, pull records from databases,
and track data/outcomes.
This contract would include the Defense Attorney, Paralegal , office space, office supplies for the
project, software, and any necessary administrative t ime.
1 A "rap sheet" is a defendant 's reco rd of a1Tes t or convic ti on history in Ca lifo rni a.
l,.•f-!l~~~~,.,r~ 2220 Tulare Street, Suite 300/Fre8no, California 93721
,~ Telephone (559) 600·35'1G I Fax (559) G00-1570
~..,'!I -~" Equal Oppo,.~unlty Employer
'-"....B!<."'
Description of Motions2 :
1. 1203.4 Petition: D efenda nts convicted of a mis d e mean or, o r felons sentenced to
probati o n a nd /or l ocal county time may b e e li g ible to fil e for an expungement.
D efendants may file this petiti on once they ar e no lo n ger on p r o bat ion and have no
o pen/active cases. Relief can b e m andator y or discretionary d epending on the
circumstances.
2. 1203.4a Petitions: Misdemeanants who were d e ni ed probation m ay fi le fo r expungement
one year from the d a te of sentencing. R e li ef can be m andatory or discretionary
depending o n the circumstan ces.
3. 1203.41 Petitions: Defendants convicted o f a felony a nd sentenced to AB 10 9 m ay be
e li gible to file fo r expungemen t. Defendants sentenced to local p r ison and mandatory
s upervisio n are eligibl e for expungement one year after their release from supervisio n .
D efen dants sen ten ced t o local pri son only, a re e lig ible for expungernent two years after
t h e ir release from c us tody . This re li ef is a lways discretionary.
4. 1203.42 Petitions: Defendants convict ed of a felony who would have b een sente nced to
AB 109 had it b een elig ible at the time of sentencin g . T h e includes elig ible offenses prior
to October 1, 2011. Defendant m ay b e eligible to file for expungement. This relief is
a lways discretionary.
5. 1203.43 Petitions: Defenda nts who sati sfactorily completed a Diver sion Program (a lso
referred to as PC 1000) is e li g ible to file for expungement and in essence erase the drug
conviction from the ir record .
6. 1203.49 Petitions: Defendants may petition the court to have the ir conviction for
solicitation or prostitution to be set aside if they can establis h by clear a nd convincing
evid e nce that the conviction was the result as h is/he r s tatus as a human trafficking victim.
7. 17B Motion: A r e duction to a misdemeanor i s availab le to those d efendants w h o were
convicted of a fel o n y "wobbler offen se" and were placed on felony probati on. A
"wobbler" is an offense that could have been charged as a fel ony or misd e m eanor. If the
Defendant's sente n ce was stayed o r s u spended for a term they are ine ligible for 17B
re li ef.
8. Prop 47 Application/Petition: Defendants with fe lo ny con v ictio n s fo r certa in proper ty
and drug crimes ou tline d u nd er the sta tute m ay apply for a reduction to misdemeanor.
Theft offenses must b e valued at $950 o r lower.
9. Prop 64 Application/Petition: Defendants with fe lo ny convictions that a re marijuana
re lated m ay apply for a reduction t o a misd emeanor, dismissa l, or sealing depending o n
the circumstances of the case.
2 T hese desc ripti ons onl y apply to crim inal co nvi cti ons obtain ed in Cal ifo rni a and are brief su mm ar ies of the
relevant law. Additional requi rements may affect e li gibi lity.
~
,(~\,}""~ . !' -'·)
r:fil,.#1
2220 Tulare Stree t, Suite 300/Fresn o, California 93721
Te le ph one (559) 600·3516 / Fax (5G9) 600 -1570
Eq,wl Oppo1-tunity Emp loyer
DATE:
TO:
FROM:
INTEROFFICE MEMORANDUM
November 26, 2018
Oscar J. Garcia, CPA
Auditor-Controll er/Treasurer-Tax Co ll ector
Enedi na Garcia
Deputy Aud itor-Co ntr oll er
Kim Lamanuzzi
Deputy Trea surer-Tax Collector
q~eri Yau, Butiss_ M3,3nager Pµb lic Defender's Office
CJjl--t,tv\ . t ' ft./l,{ ,t,,4-
Osca r J . Garcia, C~ Aud itor-Contro ll e rrrreasurer-T ax Collector
SUBJECT: Public Defender's In direct Cost Rate Proposal for Fiscal Year 2018-2019.
Per your request, we have reviewed and approved the Ind irect Cost Rate Proposal
(ICRP) for the Public Defender's Department for the Fisca l Y ea r 2018-2019, based on
actual costs Fisca l Ye ar 20 17-20 18.
19.82% was ca lc ul ated by divid ing th e Total Allowable Indi rect Costs by Total
Allowable Direct Costs for Sa la ries & Benefits.
Based o n our review, the attached ICRP was prepared and ca l cu lated using t he 20 17-
2018 actua l cost s and budget information for Department 2880. The a llocation of
a llowab le indirect cost was based on actu al costs incu rred using the indirect sa lary
percentage , as direct o r indirect costs in compliance with 2 CFR 200 -Uniform
Administrative Requirements , Cost Principles, a nd Audit Requ irements for Federal
Awards, S ubpart E.
The ICRP's can be used fo r any program, provided that your f un d ing e ntities have not
limited your indirect cost recovery to specific percen t ages. T he refore, we recommend
t hat each g rant contract be reviewed for indirect cos t guidelin es.
If you have any question s regarding thi s matte r, p lease contact Kimbe rl y Horton , Mari o
Cab re ra or Ganna Monastrsky of our Special A cco unting Division at (559) 6 00 -3 491 .
OJG: kh
Enclosure
P.O. Box 1247 / Fresno, Californ ia 93715-1 247 / (559) 600-3496 I FAX (600) 600-1444
Equal Employment Opportun ity Employer
Description of Costs
Salaries & Be nefits:
Salarles/WaQes
Overtim e/Com p. Time
Benefits
Total Salaries & Be nefits
Services & Supplie s:
CiothinQ & Pe rso nal Supplies
Communications
Food/House hold Expe nses
Uabilllv/Other Insuran ce
Medical , Dental & Lab Supplies
Mai ntenance
Memberships
Office Expe nse
PostaQe
Prof. & Spec. Services
Peoplesoft Ch ar Qes
Data Processi nll
End User Software
OperatinQ Le ases BuildinQs
PrintinQ
Publica tions & LeQal Notices
Facili ty Operati ons & Ma int
Sma ll Tools
Spec. Dep t. Expense
Commission s/Advisory B oards
Ed ucation
T ran sportati on/Travel/MlleaQe
Em plovee Appreciation
Utilities
Security Services
Total Services & Supplies
Other Expe nditures
Capital Expe nditures (Fixe d A ssets)
Total Budgetary Expe nditures
Cost Plan Cost s:
EQu lpment Use A llowa nce
BuildinQ Use A llowance A
BuildlnQ Use A llowance B
BuildlnQ Cosls
Cou nty Adm inistrati ve O ffice
Parks
BldQ & Ground s M aint.!Secur itv
A ud ilor-Contro ll er/Treas. (RRD)
Purchasini;i
County Co unsel
Personnel
Capital Prolects
Archives/Storape
Roll Forward/Adi ustme nts
Total Cost Pla n Cos ts
Tot,:1 1 Allow,:1bl e Indirect Costs (AIC)
Dis t. of AIC B ,:1 sed on S alary/Wages
Totals
Indirect Cos t Rate (AIC/ADC Sal. & Bon .:
Prepared by-Cheri Yau 0-1543
INDIRECT COST RATE PROPOSAL
Public Defender -Dept 2880
FISCAL YEAR 2018-19
(1)
Total Costs
(Based on Actual
Costs Incurred)
8,232 ,684
1,207
6,233,021
14.466 ,912
(2) (3)
Total Cost Components
Total Unallowable Tota l Allowable
Excludable Indirect
Costs Costs
$946,941
7 16 ,935
0 1,663,876
(4) (5)
Total Allowable RemainlnQ Cos ts IM irect ::.a1ary %
Direct Should be (applied to Se rvices
Costs/ADC} Zero (0) and Supplies)
+ (1) -(2) • (3) • (1) • (2) • (3)-(4) 11 .50%
$7,285,743 $0
1,207 $0
5 ,5 16,086 $0
J 12,803,036 0
+ (1) • (2) -(3) (Data_j_s manually entered.)
0 0
3 ,11 0 358 2,753 0
0 0 0
79,75 4 9 ,1 73 70,581 0
0 0 0
3,818 439 3 ,379 0
27,312 3 ,14 1 24 ,1 7 1 0
125,728 14 ,460 11 1,268 0
2,222 256 1.967 0
178,370 178 ,370 0
29,697 3.41 6 26,282 0
533,825 6 1,397 472,429 0
101,276 1 1,648 89,628 0
1,715 1 ,7 15 0
13,074 1 ,504 11 ,57 1 0
29,088 3 ,345 25,742 0
170,0 12 19,554 150,459 0
68 ,870 7,921 60 ,949 0
0 0 0
0 0 0
0 0 0
127.187 14 ,628 112,559 0
334 38 295 0
77.41 5 8 ,904 68.512 0
59,883 6 887 52,996 0
1 ,632,693 0 167,068 1,465,625 0
+ (1 J -(2 ) -(3 )
38,789 38,789 0
+ (1 J -(2) -(3)
40 000 0 4 ,601 35,399 0
16.178,394 0 1,835 ,545 14,3 42 ,a4s L 0
0 0
101,963 101,963 0
0 0
0 0
41 ,185 41 ,1 85 0
3,173 3,173 0
0 0
127 ,558 127,558 0
3 ,633 3 ,633 0
143 ,674 143 ,674 0
45 ,005 45,005 0
0 0
5,1 45 5 ,145 0
230 621 230 621 0
701 ,957 0 701 ,957 0 0
2,537,502
/2,537,502 0 (2,537 ,502) 0
$16,880,351 $0 $0 $16,880,350 , $0 ;
19.82¾ B enefits Ra tio = B e nefits/S alary&Wages 75 .71¾
:J,~~1, soo.J ~~ 03(t,
\).l 3t -ICf.~2~