HomeMy WebLinkAboutAgreement A-19-035 Internal Low Voltage Wiring.pdf1
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INTERNAL LOW VOLTAGE CABLING AGREEMENT
AGT. # 19-018
THIS INTERAL LOW VOLTAGE CABLING AGREEMENT (“Agreement”) is made and
entered into this ___ day __________, 2019 (“Effective Date”), by and between the COUNTY
OF FRESNO, a political subdivision of the State of California, ("COUNTY"), and Teledata
Services Company, a California corporation, located at 3886 N Ann Ave, Fresno, CA 93727
("CONTRACTOR").
WITNESSETH:
WHEREAS, COUNTY needs to contract for house cabling (“internal cabling”) for County
owned and leased buildings; and
WHEREAS, COUNTY issued Request for Quotation (RFQ) No. 19-018 soliciting
proposals from qualified CONTRACTORS to provide internal cabling service to County owned
and leased buildings. The cabling services may include low voltage copper cabling and short
run fiber, including repairs to existing cable plants, installation of new data drops to existing
cable plants, and the installation or expansion of cable plants at existing and new County
locations in accordance with specific terms, conditions and requirements; and
WHEREAS, COUNTY desires to enter into this Agreement with CONTRACTOR in order
to expeditiously provide for the COUNTY'S needs for cabling services; and
WHEREAS, CONTRACTOR is willing and able to provide the above-described cabling
services to the COUNTY subject to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions
contained in this Agreement, the parties agree as follows:
29th January
Agreement No. 19-035
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I. JOB ORDERS FOR SERVICE/SERVICE RELATED PRODUCTS
CONTRACTOR shall provide services in accordance with the specifications,
requirements, terms, conditions, etc. of RFQ No. 19-018 and CONTRACTOR's response
to RFQ No. 19-018.
All products supplied by CONTRACTOR shall be F.O.B. destination. Any changes to
specifications, services or products from this Agreement shall be implemented only in
writing and in accordance with the terms of this Agreement. COUNTY's RFQ No. 19-018
and CONTRACTOR's response to RFQ No. 19-018 are incorporated by this reference
incorporated. These documents shall be maintained by COUNTY's Purchasing Manager
at 4525 East Hamilton Avenue, Fresno, California.
II. PARTICIPATING DEPARTMENTS
Only the COUNTY's Internal Services Department - Information Technology Services
Division (ISD-IT) is authorized to participate in this Agreement or to place orders for low
voltage cabling projects under this Agreement. County shall designate in writing an ISD-
IT Project Manager (“ISD-IT Project Manager”) to coordinate and manage the projects
under this Agreement.
III. JOB ORDERS/REQUESTS FOR QUOTES
COUNTY shall place orders with CONTRACTOR on an as-needed basis. Orders will
be placed in writing by designated representatives from ISD-IT. CONTRACTOR and
ISD-IT shall agree which personnel are authorized to place orders against this
Agreement. A written list of such authorized COUNTY personnel shall be maintained
and kept current by both the CONTRACTOR and COUNTY for the term of this
AGREEMENT.
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A. CONTRACTOR IDENTIFICATION
COUNTY’s RFQ and CONTRACTOR’s Response, and bid tabulation sheet,
which are provided as Attachments B and C, respectively, are incorporated by
reference and are made a part of this Agreement.
B. The required response levels for emergency service calls are as follows:
LEVEL I – Requires onsite response within one (1) hour or less.
LEVEL II – Requires onsite response within four (4) hours or less.
LEVEL III – Requires onsite response at 7:00 AM, the next normal working day.
Determination of call response level is at the discretion of the County Representative or
his/her authorized representative(s). Failure to furnish emergency response services
within the above-specified required response time may result in one or more of the
following consequences: withholding of payment or termination of this Agreement as to
the breaching CONTRACTOR only.
C. SECURITY – Failure to fully comply with the security requirements as set forth in this
Section 1(F) will be considered a breach of contract and shall result in termination of
this Agreement for default as to the breaching CONTRACTOR only. CONTRACTOR
personnel shall cooperate with all COUNTY Security personnel at all times and shall be
subject to and conform to COUNTY security rules and regulations. Any violations or
disregard of these rules may be cause for denial of access to COUNTY property.
COUNTY may change these policies and procedures at any time, without any prior
notice to CONTRACTOR. It is the CONTRACTOR’s responsibility to have the most
recent versions of the Exhibits below.
1. CONTRACTOR acknowledges that the Juvenile Justice Campus (JJC) and the
Fresno Sheriff – Coroner’s Office (FSCO) Jail Detention Facilities are “no-
hostage facilities”. CONTRACTOR(s) shall ensure that its employees and any
sub-contractors working in the JJC, and associated facilities, agree to abide by
COUNTY’S rules for a no-hostage facility as set forth in Attachment D and E,
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attached and incorporated by this reference. CONTRACTOR shall plan and
execute all work in such a manner as to prevent a security breach of the JJC and
FSCO detention facilities or any other COUNTY secured facility.
2. CONTRACTOR shall comply with all Prison Rape Elimination Act (PREA)
standards for juvenile correctional facilities as set forth in Attachment F, attached
and incorporated by this reference. The Probation Department shall provide
Trainings, as necessary, at no charge to CONTRACTOR. CONTRACTOR shall
comply with all Probation Department Policies and Procedures. In the event of a
dispute involving COUNTY staff and a CONTRACTOR employee or
subcontractor, the on-duty Facility Administrator will have the final decision.
Information on the Prison Rape Elimination Act can be found at:
http://www.prearesourcecenter.org/.
3. When a bid is released, as specified in Section III (C) above, COUNTY may
require CONTRACTORs who are interested in submitting a bid to have their
respective staff pass a background investigation through the Fresno County’s
Sheriff – Coroner Office, as stated in Attachment G, attached and incorporated
by this reference, prior to commencing services on the specified bid project.
Decision to require a background investigation on a bid, or lack thereof, will be at
the sole discretion of the COUNTY and will be relayed to all CONTRACTORs at
time of bid release.
D. In accordance with Labor Code section 1770, et seq., the Director of the Department of
Industrial Relations of the State of California has determined the general prevailing
wages rates and employer payments for health and welfare pension, vacation, travel
time and subsistence pay as provided for in Section 1773.1, apprenticeship or other
training programs authorized by Section 3093, and similar purposes applicable to the
work to be done.
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Information pertaining to applicable Prevailing Wage Rates may be found on the
website for the State of California – Department of Industrial Relations:
http://www.dir.ca.gov/oprl/PWD/index.htm. Information pertaining to applicable
prevailing wage rates for apprentices may be found on the website for the State of
California – Department of Industrial Relations:
http://www.dir.ca.gov/oprl/pwappwage/PWAppWageStart.asp.
It shall be mandatory upon the CONTRACTOR and upon any
subcontractor to pay not less than the prevailing wage rates, including overtime and
holiday rates, to all workers, laborers, or mechanics employed on this public work
project, including those workers employed as apprentices. Further, CONTRACTOR
and each subcontractor shall comply with Labor Code sections 1777.5 and 1777.6
concerning the employment of apprentices. A copy of the above-mentioned
prevailing wage rates shall be posted by the CONTRACTOR at the job site where it
will be available to any interested party.
CONTRACTOR shall comply with Labor Code section 1775 and shall
forfeit as a penalty to COUNTY Two Hundred Dollars ($200.00) for each calendar
day or portions thereof, for each worker paid less than the prevailing wage rates for
the work or craft in which the worker is employed for any work done under this
project by CONTRACTOR or by any subcontractor under CONTRACTOR in violation
of Labor Code section 1770, et seq. In addition to the penalty, the difference
between the prevailing wage rates and amount paid to each worker for each
calendar day or portion thereof for which each worker was paid less than the
prevailing wage rate shall be paid to each worker by the CONTRACTOR or
subcontractor.
CONTRACTOR and each of its subcontractors shall keep an accurate
record showing the name, address, social security number, work classification,
straight time and overtime hours worked each day and week, and the actual per
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diem wages paid to each journeyman, apprentice, worker, or other employee
employed by him or her in connection with this public work project. In accordance
with Labor Code section 1776, each payroll record shall be certified and verified by a
written declaration under penalty of perjury stating that the information within the
payroll record is true and correct and that the CONTRACTOR or subcontractor has
complied with the requirements of Labor Code sections 1771, 1811 and 1815 for any
work performed by its employees on this public work project. These records shall be
open at all reasonable hours to inspection by the COUNTY, its officers and agents,
and to the representatives of the State of California – Department of Industrial
Relations, including but not limited to the Division of Labor Standards Enforcement.
E. Licensing – CONTRACTOR shall possess at all times, and maintain proof of, during the
Term of this Agreement, a current State of California contractor’s License, Class C-39
or another license class that covers the work to be performed. CONTRACTOR must
immediately give notice to the COUNTY if this license is suspended or revoked at any
time during the Term of this Agreement. If at any time during the Term of this
Agreement, CONTRACTOR’S license, as described in this Section III (E), is not in full
force and effect, this shall be grounds for immediate Termination, in accordance with
Section IV.
IV. OBLIGATIONS OF CONTRACTOR
A. BID REQUIREMENTS:
Each job bid shall define the services to be offered, how these services would be
used to the COUNTY's advantage, and how CONTRACTOR will be available to
ensure that the data cable installation services provided to the County are
consistently provided at a high level. CONTRACTOR shall detail all costs associated
with the data cable installation services described. All costs, recurring and non-
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recurring, shall be presented in a manner that allows costs to be easily understood.
At a minimum, cost proposals shall specify: Job title and Job ID number; job
description; requested start and completion dates; special comments or
considerations, parts and cost; labor hours and cost; and tax and freight.
B. SERVICE SPECIFICATIONS
CONTRACTOR will be required to provide voice/data grade, copper riser, station
distribution, multimode fiber, single mode fiber and Category 6/5E data cabling
distribution to support voice and data communications.
1. VOICE, DATA and FIBER TERMINATIONS
a. Data terminations shall be made on a standard single Category 6A Class E
RJ-45 8 position jack (ANSllTIAIEIA-568-8), depending on existing cable
plant requirements. Certification in the installation of Ortronics products and
Berk-tek cable Category 6A Class E is required, as specified under the
Installers Qualification section. Wiring standard for Category 6A Class E
wiring termination is T568B.
b. Equipment room MDF and IDF terminations for voice applications shall be
made on standard 110-type termination blocks and associated mounting
brackets and hardware specifically designed for the purpose. The use and/or
combination of cable trays, backboards, wall frames, and stand-alone frames
are expected to provide a logical and proper layout to equipment spaces and
IDF locations (ANSl/TIA/EIA-606-A).
c. Fiber cable to be supplied shall be multimode 62.5/125 micron, single mode
at 8.3/125. The CONTRACTOR shall be certified to install both multi-mode
and single mode fiber with non-mechanical termination via fusion splicing.
2. INSTALLATION
a. CONTRACTOR will coordinate with COUNTY's ISD-IT to schedule any
anticipated interruptions to existing telephone/data communications.
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Interruptions shall be minimized and may be requested to be performed after-
hours, on weekends and/or holidays.
b. CONTRACTOR will notify the ISD-IT Project Manager of any potential
disturbance prior to beginning work on any installation activity that may be
potentially disruptive (i.e. drilling, running cable, mounting frames, raceway,
etc.) to administrative activity.
c. CONTRACTOR shall supply its own tools and equipment, including brooms,
dustpans, ladders, etc.
d. CONTRACTOR shall broom clean work areas at the end of each shift or
workday.
e. CONTRACTOR’S installation equipment, materials, and product will ONLY
be allowed to be kept in specified areas. Hallways, office areas, lobbies, etc.
are not suitable for storage and COUNTY will NOT be held liable for missing
or stolen equipment.
f. Wiring to all outlets to run above the ceiling shall be fastened to the building
structure at eight (8) foot intervals through the combined use of, but not
limited to, J hooks, beam clamps, D-rings, and hangers. At no time shall
voice or data drops/homeruns be directly secured to the building structure
above the ceiling without the use of cable supports. Cabling above the ceiling
shall be sectioned off, bundled and tied, and routed back to intermediate or
MDF/IDF or MPOE using a star configuration. All wiring shall run continuously
from the outlet to the wiring closet without breaks or splices. Cable supports
shall be employed every eight (8) feet. Cable supports (J Hooks, etc.) shall
be sized 50% larger than needed to allow for future growth.
g. In areas where ceiling tiles are removed for cable pulling, or ceiling tiles are
damaged as a result of cable pulling, CONTRACTOR shall replace tiles with
like tiles.
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h. All boxes, equipment and cable shall be firmly secured in place. Boxes, jacks
and blocks shall be plumb and square. Consideration will be given for overall
aesthetic factors. Sample installation diagrams and layouts shall be followed
at all times. Deviations due to design and/or building structural considerations
must be cleared with COUNTY's ISD-IT Project Manager.
i. Any new or replacement premises wiring shall be clearly labeled.
CONTRACTOR and COUNTY will work to design a structured method of
designating all cabling involved with the project.
j. CONTRACTOR will observe all departmental and COUNTY safety and
security regulations.
k. CONTRACTOR is responsible for repair of any damage it causes to any
COUNTY building. CONTRACTOR shall exercise reasonable care to avoid
any damage to property. CONTRACTOR must report to the County any
property damage that occurs during CONTRACTOR’S occupancy of the site.
l. CONTRACTOR will perform duties as requested, such as connecting ground
lugs and common carrier networks.
m. CONTRACTOR must correct all defects for which the CONTRACTOR is
responsible within one (1) week of notification, unless other arrangements are
agreed upon in writing (email is sufficient) by COUNTY and CONTRACTOR.
n. Upon completion of the work, CONTRACTOR must remove its tools,
equipment and all rubbish and debris from the premises and must leave the
premises clean and neat.
o. CONTRACTOR will obtain ISD-IT permission before cutting into or through
any part of the building structure such as beams, girders, concrete or tile
floors, partitions and ceilings. CONTRACTOR shall restore any girders,
beams, floors, partitions, ceilings, fire partitions and walls to their original
condition.
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p. CONTRACTOR shall coordinate all work with ISD-IT.
q. Core boring set up shall be handled in such a way as to minimize interference
with daily operations and with minimal impact to the work environment.
Structural engineering approval may be required, depending upon the
building and location of the desired core bore.
r. Fiber optic cable service loops shall be provided at all fiber termination points.
Wiring closet loops shall be a minimum of 15 ft. End termination or main
termination point loop shall be a minimum of 30 ft. Long haul fiber
connections must include a minimum 150’ length or greater at each vault.
s. Category 6A Class E and Category 3 horizontal cabling shall have a
minimum two (2) foot service loop for each cable above ceiling. Each service
loop shall be neatly dressed and secured.
t. Category 6A Class E patch panel terminations shall maintain cable jacket and
twist a minimum of one half inch from point of termination. End station
terminations shall maintain cable jacket and twist up to the edge of the jack
housing.
u. All indoor/outdoor splices and distribution must be enclosed in an enclosure
designed for the purpose and able to provide maximum protection to splices
and protection from environmental effects.
v. All splices must be impervious to environmental effects and mechanical
shock.
w. Splice trays must protect all fiber splices.
x. MDF/MPOE and associated vaults will contain loops for strain relief to hinder
the possibility of breakage and connection failure.
y. The use of inner duct is mandatory in ALL situations that fiber is being
installed. Buried or aerial fiber optic cable must be approved and designed to
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specific standards intended for aerial or buried application. In general, all fiber
must run in inner duct to its termination point (fiber patch panel).
i. Plenum grade is required by COUNTY when required by code, or
when specified by ISD-IT Low Voltage Coordinator, and shall run in
an inner duct to its termination point (fiber patch panel).
z. Installation work may involve performing installation duties in an operational,
production datacenter. At no time will installation work be permitted without
direction from COUNTY's ISD-IT Project Manager.
3. TESTING AND ACCEPTANCE
a. ISD-IT will make inspection as it deems necessary when notified by the
CONTRACTOR that the services requested, or any part thereof, are ready for
acceptance. If items from the bid have been omitted or need changing as per
requirements stated herein, they shall be noted in a punch list. This punch list
will be given to CONTRACTOR, who is expected to complete all items within
the time specified by ISD-IT.
b. Installation of structured horizontal wiring, cable riser, voice and data drops,
raceway, terminations, fiber riser, fiber distribution, coring, and peripheral
equipment must be completed.
c. Performance and quality tests shall be conducted as specified for each job.
d. Incorporating the full range of testing specified, successful testing by the
CONTRACTOR shall include a written report of all performance and quality
results provided to the ISD-IT Project Manager.
e. Implementation of any and all punch list items which may result from
inspections by the ISD-IT Project Manager must be completed within one (1)
week unless agreed upon by both parties.
f. Acceptance of the work provided for the services requested shall be granted
after all equipment has passed the required tests, and has been in operation
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thirty (30) consecutive days without a major failure. In the event of a failure,
the County reserves the right to extend the acceptance date until a time the
installation complies with the thirty (30) day major fault free requirement.
g. Final payment to CONTRACTOR will be made within 45 days receipt of an
approved invoice and upon acceptance of services from ISD-IT.
4. Category 6A Class E
Testing shall be end to end, patch panel to jack including patch cables. (Total
run length not to exceed 316ft., with patch cables 328ft). Test results shall be
presented in an Excel spreadsheet, version 5.0 or greater, detailing cable port
location (building, closet etc.) and all requested test data for the run.
The f ollowing tests shall be run on all installed Category 6A Class E data
runs.
a. Length
b. Insertion Loss
c. NEXT Loss
d. PS NEXT Loss
e. ACR-F Loss
f. PS ACR-F Loss
g. Return loss
h. Propagation Delay
i. Delay Skew
5. SINGLE MODE AND MULTI MODE FIBER TESTING
Testing shall be end to end with all terminations and splices involved for each
strand tested, OTDR, both directions. Test results shall be presented in an Excel
spreadsheet, version 5.0 or greater, detailing cable, cable port, location (building,
closet etc.), length and attenuation in dB.
The following standards will be used on all installed fiber strands:
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a. ANSl/TIA/EIA-455-59A, Measurement of Fiber Point Discontinuities Using an
OTDR.
b. ANSl/TIA/EIA-455-60A, Measurement of Fiber or Cable Length Using an
OTDR.
c. ANSl/TIA/EIA-455-61A, Measurement of Fiber or Cable Attenuation Using an
OTDR.
d. ANSl/TIA/EIA-526-7, Optical Power Loss Measurements of Installed
Singlemode Fiber Cable Plant.
e. ANSl/TIA/EIA-526-14-A, Optical Power Loss Measurements of Installed
Multimode Fiber Cable Plant.
6. INSTALLER QUALIFICATIONS
a. CONTRACTOR is required to provide a qualified installer, certified for the
installation of Ortronic products and Berk-Terk cabling (or equivalent), for
every job bid. Evidence of these certifications may be required, at any time,
during the term of the Agreement.
b. Special qualifications (livescan or other) may be required for CONTRACTOR
installer(s), depending upon job environments, location or purpose (example:
Sheriff's office, Coroner, and School sites).
C. SERVICE WARRANTY
CONTRACTOR shall provide a warranty of 30 days following occupancy as a
standard business practice unless the warranty requirement is waived in writing by
the COUNTY's ISD-IT Project Manager.
V. TERM
This Agreement shall become effective on the effective date and shall remain
effective for an initial term of three (3) years (“Initial Term”). Thereafter, this Agreement
shall automatically renew for a maximum of two (2) additional one (1) year periods,
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unless written notice is delivered by either party to the other expressing an intent not to
renew. Such notice must be delivered a minimum of sixty (60) days prior to the then
current expiration date of this Agreement. COUNTY's Chief Information Officer is hereby
authorized to provide such notice of non-renewal.
VI. TERMINATION
A. NON-ALLOCATION OF FUNDS
The terms of this Agreement, and the services to be provided thereunder, are
contingent upon the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or
this Agreement terminated, at any time by giving the CONTRACTOR thirty (30) days
advance written notice.
B. BREACH OF CONTRACT
1. COUNTY may immediately suspend or terminate this Agreement in whole or in
part, where in the determination of the COUNTY there is:
a. An illegal or improper use of funds;
b. A failure to comply with any term of this Agreement;
c. Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the
COUNTY of any breach of this Agreement or any default, which may then exist
on the part of the CONTRACTOR. Neither shall such payment impair or
prejudice any remedy available to the COUNTY with respect to the breach or
default. The COUNTY shall have the right to demand of the CONTRACTOR the
repayment to the COUNTY of any funds disbursed to the CONTRACTOR under
this Agreement, which in the judgment of the COUNTY were not expended in
accordance with the terms of this Agreement. CONTRACTOR shall promptly
refund any such funds upon demand.
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C. WITHOUT CAUSE
Under circumstances other than those set forth above, this Agreement may be
terminated by COUNTY by giving thirty (30) days advance written notice of an
intention to terminate CONTRACTOR.
VII. COMPENSATION
COUNTY shall compensate CONTRACTOR in an amount equal to that offered by
CONTRACTOR in its accepted written quotation for each specific COUNTY job bid.
Such quotations shall be subject to the terms, conditions, requirements etc. of this
Agreement, even if not so stated on CONTRACTOR's quotation. The terms and
conditions of this Agreement shall take priority over any conflicting terms and conditions
stated in CONTRACTOR's quotation. Terms and conditions stated on the quotation that
conflict with this Agreement shall not apply even if COUNTY accepts the quotation,
unless specifically identified by COUNTY and accepted in writing.
In no event will the compensation paid by COUNTY for services or goods provided
pursuant to this Agreement exceed four million, five hundred thousand dollars ($4,500,000)
during the Initial Term. Maximum budgetary expenditure limits will be increased by Five
Hundred Thousand Dollars ($500,000) for each of the two automatic one-year renewal
periods, as specified for elective years four (four year agreement total not to exceed
amount $5,000,000) and five (five year agreement total not to exceed amount $5,500,000).
In no event shall compensation paid by COUNTY for services or goods provided pursuant
to this Agreement exceed Five Million, Five Hundred Thousand Dollars ($5,500,000) for the
possible five year term (Overall Term).
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VIII. TAXES, SHIPPING/HANDLING AND SPECIAL FEES
A. TAXES.
County is required to pay tax on products at 100% of the current applicable tax
rate. If a non-tangible service is included, there is no tax. All taxable items must be
individually identified on the CONTRACTOR's quotation in response to the Request
for Quote, unless all items are taxable at 100% of the current California tax rate.
B. SHIPPING/HANDLING.
All shipping/handling costs must be included on CONTRACTOR's quotation in
response to the Request for Quote. On rare occasions, it may be necessary for the
CONTRACTOR to indicate that special shipping and handling charges will have to
be assessed just prior to delivery. In that instance, an estimated shipping/handling
charge must be included and identified on the quotation. The invoiced
shipping/handling amount cannot exceed the estimated shipping/handling amount.
COUNTY will not accept shipping and/or handling charges appearing on an invoice if
not included on the CONTRACTOR's quotation in response to the Request for Quote
as a separate line item.
C. SPECIAL FEES.
Special fees such as Environmental Fees or fees assessed pursuant to
purchasing contracts for Federal or State General Service Agreements or CMAS or
WSCA/NASPO Agreements, must be identified on CONTRACTOR's quotation in
response to the Request for Quote or such invoiced fees will not be paid by
COUNTY.
IX. INVOICING/ MANNER OF PAYMENT
A. INVOICING.
CONTRACTOR shall invoice COUNTY for each order. COUNTY shall pay
CONTRACTOR within 45 days of receipt of an approved invoice pending receipt and
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acceptance of the completed job order. For example, a large order of products may
have to be temporarily warehoused or require setup before delivery of the products.
Multiple deliveries may be acceptable in those situations; however, payments will
only be made once all items are delivered.
Purchasing Card: Some items are only available for purchase via a County
Purchasing Card. This includes unique software, software licenses, specialized parts
or equipment, specialized services, etc. These items will be processed through the
normal charge card purchasing procedures as established by COUNTY.
X. INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by each CONTRACTOR
under this Agreement, it is mutually understood and agreed that CONTRACTOR,
including any and all of the CONTRACTOR's officers, agents, and employees will at all
times be acting and performing as an independent contractor, and shall act in an
independent capacity and not as an officer, agent, servant, employee, joint venturer,
partner, or associate of the COUNTY. Furthermore, COUNTY shall have no right to
control or supervise or direct the manner or method by which CONTRACTOR shall
perform its work and function. However, COUNTY shall retain the right to administer this
Agreement so as to verify that CONTRACTOR is performing its obligations in
accordance with the terms and conditions thereof.
CONTRACTOR and COUNTY shall comply with all applicable provisions of law and
the rules and regulations, if any, of governmental authorities having jurisdiction over
matters the subject thereof.
Because of its status as an independent contractor, CONTRACTOR shall have
absolutely no right to employment rights and benefits available to COUNTY employees.
CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its
employees all legally-required employee benefits. In addition, CONTRACTOR shall be
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solely responsible and save COUNTY harmless from all matters relating to payment of
CONTRACTOR employees, including compliance with Social Security withholding and
all other regulations governing such matters. It is acknowledged that during the term of
this Agreement, CONTRACTOR may be providing services to others unrelated to the
COUNTY or to this Agreement.
XI. MODIFICATION
Any matters of this Agreement may be modified from time to time by the written
consent of all the parties without, in any way, affecting the remainder.
XII. NON-ASSIGNMENT
Neither COUNTY nor CONTRACTOR shall assign, transfer or sub-contract this
Agreement nor their rights or duties under this Agreement without the prior written
consent of the other party.
XIII. HOLD HARMLESS
CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY'S
request, defend the COUNTY, its officers, agents, and employees from any and all costs
and expenses, including attorney’s fees and costs, damages, liabilities, claims, and
losses occurring or resulting to COUNTY in connection with the performance, or failure
to perform, by CONTRACTOR, its officers, agents, or employees under this Agreement,
and from any and all costs and expenses, including attorney’s fees and costs, damages,
liabilities, claims, and losses occurring or resulting to any person, firm, or corporation
who may be injured or damaged by the performance, or failure to perform of
CONTRACTOR, its officers, agents, or employees under this Agreement.
The provisions of this Section XIII shall survive the termination of this Agreement.
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XIV. INSURANCE
Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR
or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and
effect, the following insurance policies or a program of self-insurance, including but not
limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA)
throughout the term of the Agreement.
A. COMMERCIAL GENERAL LIABILITY
Commercial General Liability Insurance with limits of not less than Two Million
Dollars ($2,000,000) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000). This policy shall be issued on a per occurrence basis. COUNTY may
require specific coverages including completed operations, products liability,
contractual liability, Explosion-Collapse-Underground, fire legal liability or any other
liability insurance deemed necessary because of the nature of this contract.
B. AUTOMOBILE LIABILITY
ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no
owned autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no
less than $1,000,000 per accident for bodily injury and property damage. Coverage
should include owned, non-owned and hired vehicles used in connection with this
Agreement.
C. WORKER'S COMPENSATION
A policy of Worker's Compensation insurance as may be required by the
California Labor Code. CONTRACTOR shall obtain endorsements to the
Commercial General Liability insurance naming the County of Fresno, its officers,
agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for
additional insured shall apply as primary insurance and any other insurance, or
self-insurance, maintained by COUNTY, its officers, agents and employees shall be
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excess only and not contributing with insurance provided under CONTRACTOR's
policies herein. This insurance shall not be cancelled or changed without a minimum
of thirty (30) days advance written notice given to COUNTY. If the CONTRACTOR
maintains broader coverage and/or higher limits than the minimums shown above,
the COUNTY requires and shall be entitled to the broader coverage and/or higher
limits maintained by the CONTRACTOR.
D. OTHER INSURANCE PROVISIONS
The insurance policies shall contain, or be endorsed to contain, the following
provisions:
1. Additional Insured Status
The COUNTY, its officers, officials, employees, and volunteers shall be
covered as additional insureds on the CGL policy with respect to liability
arising out of work or operations performed by or on behalf of the
CONTRACTOR including materials, parts or equipment furnished in
connection with such work or operations. General liability coverage can be
provided in the form of an endorsement to the CONTRACTOR’s insurance (at
least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26,
CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. Primary Coverage
For any claims related to this contract, the CONTRACTOR’s insurance
coverage shall be primary insurance coverage at least as broad as ISO CG
20 01 04 13 as respects the COUNTY, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the COUNTY, its
officers, officials, employees, or volunteers shall be excess of the
CONTRACTOR’s insurance and shall not contribute with it.
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3. Notice of Cancellation
Each insurance policy required above shall provide that coverage shall
not be canceled, except with notice to the COUNTY.
4. Waiver of Subrogation
CONTRACTOR hereby waives its right to recover from COUNTY, its
officers, agents, and employees any amounts paid by the policy of worker’s
compensation insurance required by this Agreement. CONTRACTOR is
solely responsible to obtain any endorsement to such policy that may be
necessary to accomplish such waiver of subrogation, but CONTRACTOR’s
waiver of subrogation under this paragraph is effective whether or not
CONTRACTOR obtains such an endorsement.
5. Self-Insured Retentions
Self-insured retentions must be declared to and approved by the
COUNTY. The COUNTY may require the CONTRACTOR to purchase
coverage with a lower retention or provide proof of ability to pay losses and
related investigations, claim administration, and defense expenses within the
retention.
6. Acceptability of Insurers
Insurance shall be placed with insurers authorized to conduct business in
the state with a current A.M. Best, Inc. rating of FSC VII, or better.
7. Claims Made Policies (note – should be applicable only to professional
liability, see below) If any of the required policies provide claims-made
coverage:
a) The Retroactive Date must be shown, and must be before the
date of the contract or the beginning of contract work.
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b) Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract of
work.
c) If coverage is canceled or non-renewed, and not replaced with
another claims-made policy form with a Retroactive Date prior to the
contract effective date, the CONTRACTOR must purchase “extended
reporting” coverage for a minimum of five (5) years after completion of
work.
8. Verification of Coverage
CONTRACTOR shall furnish the COUNTY with original certificates and
amendatory endorsements or copies of the applicable policy language
effecting coverage required by this clause. All certificates and endorsements
shall be received and approved by the COUNTY before work commences.
However, failure to obtain the required documents prior to the work beginning
shall not waive the CONTRACTOR’s obligation to provide them. The
COUNTY reserves the right to require complete, certified copies of all
required insurance policies, including endorsements required by these
specifications, at any time.
9. Special Risks or Circumstances
COUNTY reserves the right to modify these requirements, including
limits, based on the nature of the risk, prior experience, insurer, coverage, or
other special circumstances.
Within Thirty (30) days from the date CONTRACTOR signs and executes this
Agreement, CONTRACTOR shall provide certificates of insurance and endorsement as
stated above for all of the foregoing policies, as required herein, to the County of Fresno,
(Name and Address of the official who will administer this contract), stating that such
insurance coverage have been obtained and are in full force; that the County of Fresno,
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its officers, agents and employees will not be responsible for any premiums on the
policies, and that for such worker’s compensation insurance the CONTRACTOR has
waived its right to recover from the COUNTY, its officers, agents, and employees any
amounts paid under the insurance policy and that waiver does not invalidate the
insurance policy.
In the event CONTRACTOR fails to keep in effect at all times insurance coverage as
herein provided, the COUNTY may, in addition to other remedies it may have, suspend
or terminate this Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State
of California, and such insurance shall be purchased from companies possessing a
current A.M. Best, Inc. rating of A FSC VII or better.
XV. AUDITS AND INSPECTIONS
The CONTRACTOR shall at any time during business hours, and as often as the
COUNTY may deem necessary, make available to the COUNTY for examination all of
its records and data with respect to the matters covered by this Agreement.
CONTRACTOR shall, upon request by the COUNTY, permit the COUNTY to audit and
inspect all of such records and data necessary to ensure CONTRACTOR's compliance
with the terms of this Agreement.
If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR shall
be subject to the examination and audit of the California State Auditor for a period of
three (3) years after final payment under contract (Government Code Section 8546.7).
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XVI. NOTICES
The persons and their addresses having authority to give and receives notices under
this AGREEMENT include the following:
COUNTY OF FRESNO: CONTRACTOR:
Director of Internal Services Teledata Services Company
333 W. Pontiac Way
Clovis, CA 93612-5893
3886 N Ann Ave
Fresno, CA 93727-7447
All notices between the COUNTY and CONTRACTOR provided for or permitted
under this Agreement must be in writing and delivered either by personal service, by
first-class United States mail, by an overnight commercial courier service, or by
telephonic facsimile transmission. A notice delivered by personal service is effective
upon service to the recipient. A notice delivered by first-class United States mail is
effective three COUNTY business days after deposit in the United States mail, postage
prepaid, addressed to the recipient. A notice delivered by an overnight commercial
courier service is effective one COUNTY business day after deposit with the overnight
commercial courier service, delivery fees prepaid, with delivery instructions given for
next day delivery, addressed to the recipient. A notice delivered by telephonic facsimile
is effective when transmission to the recipient is completed (but, if such transmission is
completed outside of COUNTY business hours, then such delivery shall be deemed to
be effective at the next beginning of a COUNTY business day), provided that the sender
maintains a machine record of the completed transmission. For all claims arising out of
or related to this Agreement, nothing in this section establishes, waives, or modifies any
claims presentation requirements or procedures provided by law, including but not
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limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
beginning with section 810).
XVII. ESCALATION CONTACT INFORMATION
The persons and their contact information that the COUNTY or CONTRACTOR may
use to escalate problems or situations are as follows:
COUNTY: CONTRACTOR:
Contact #1:
Information Technology Division
Manager
Teledata Services Company
President J Mark. Furin
Office Phone: (559) 600-5800
helpdesk@fresnocountyca.gov
(559) 291-3975
mark@tscfresno.com
333 W Pontiac Ave
Clovis, CA 93612
3886 N Ann Ave
Fresno, CA 93727-7447
Contact #2:
Office Phone:
Cell Phone: (559) 999-9999
email
333 W Pontiac Ave
Clovis, CA 93612
XVIII. GOVERNING LAW
Venue for any action arising out of or related to this Agreement shall only be in
Fresno County, California. The rights and obligations of the parties and all interpretation
and performance of this Agreement shall be governed in all respects by the laws of the
State of California.
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XIX. DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the CONTRACTOR is operating as a corporation
(a for-profit or non-profit corporation) or if during the term of this Agreement, the
CONTRACTOR changes its status to operate as a corporation (Attachment A).
Members of the CONTRACTOR's Board of Directors shall disclose any self-dealing
transactions that they are a party to while CONTRACTOR is providing goods or
performing services under this agreement. A self-dealing transaction shall mean a
transaction to which the CONTRACTOR is a party and in which one or more of its
directors has a material financial interest. Members of the Board of Directors shall
disclose any self-dealing transactions that they are a party to by completing and signing
a Self-Dealing Transaction Disclosure Form (Exhibit 1) and submitting it to the COUNTY
prior to commencing with the self-dealing transaction or immediately thereafter.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
day and year first hereinabove written.
4 TELEDATA SERVICES
CON!PA Y
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J. Mark Furin, President
9 Print Name & Title
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3886 N Ann Ave
Fresno, CA 93727-7447
Mailing Address
TELEDATA SERVICES
COMPANY
])_~
(Miffiorized Signature)
Donald Furin, Secretary
Print Name & Title
3886 N Ann Ave
Fresno, CA 93727-7447
Mailing Address
FOR ACCOUNTING USE ONLY:
ORG Na.: 8905
Fund: 1020 .
Subclass: 10006
Account No.: 7295
COUNTY OF FRESNO
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Nathan Magsig,
Chairman of the Board of Supervisors
of the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
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ATTACHMENT A
SELF-DEALING TRANSAC TION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as
“County”), members of a contractor’s board of directors (hereinafter referred to as
“County Contractor”), must disclose any self-dealing transactions that they are a party
to while providing goods, performing services, or both for the County. A self-dealing
transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and
in which one or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is
being made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being
disclosed to the County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the
transaction; and
b. The nature of the material financial interest in the Corporation’s
transaction that the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on
applicable provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
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(1) Company Board Member Information:
Date:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233
(a):
(5) Authorized Signature
Signature: Date:
G:\Public\RFQ\FY 2018-19\19-018 Internal Low Voltage Wiring\19-018 Internal Low Voltage Wiring.doc
COUNTY OF FRESNO
REQUEST FOR QUOTATION
NUMBER: 19-018
INTERNAL LOW VOLTAGE WIRING
Issue Date: September 18, 2018
Closing Date: OCTOBER 15, 2018 AT 2:00 P.M.
All Questions and Responses must be electronically submitted on the Bid Page on Public Purchase.
For assistance, contact Darren Howard at Phone (559) 600-7110.
BIDDER TO COMPLETE
Undersigned agrees to furnish the commodity or service stipulated in the attached response at the prices and terms stated in this RFQ. Bid must be signed and dated by an authorized officer or employee.
Except as noted on individual items, the following will apply to all items in the Quotation Schedule:
• A cash discount of % days will apply. County does not accept terms less than 15 days.
COMPANY
ADDRESS
CITY STATE ZIP CODE
( ) ( )
TELEPHONE NUMBER FACSIMILE NUMBER E-MAIL ADDRESS
SIGNATURE
PRINT NAME TITLE
Purchasing Use: DH:st ORG/Requisition: 8905 / 8905190152
Quotation No. 19-018 Page 2
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TABLE OF CONTENTS
PAGE
KEY DATES .................................................................................................................... 3
OVERVIEW ..................................................................................................................... 3
BID INSTRUCTIONS ...................................................................................................... 4
GENERAL REQUIREMENTS & CONDITIONS ............................................................... 5
INSURANCE REQUIREMENTS ................................................................................... 13
PARTICIPATION ........................................................................................................... 15
DIR ACKNOWLEDGEMENT ......................................................................................... 15
REFERENCE LIST ........................................................................................................ 16
SCOPE OF WORK ........................................................................................................ 17
QUOTATION SCHEDULE ............................................................................................. 19
CHECK LIST ................................................................................................................. 26
Quotation No. 19-018 Page 3
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KEY DATES
RFQ Issue Date: September 18, 2018
County of Fresno - Purchasing
4525 E. Hamilton Avenue, 2nd Floor
Fresno, CA 93702
Written Questions for RFQ Due: October 2, 2018 at 10:00 A.M.
Questions must be submitted on the Bid Page at Public Purchase.
RFQ Closing Date: October 15, 2018 at 2:00 P.M.
Quotations must be electronically submitted on the Bid Page.
OVERVIEW
The County of Fresno (County) on behalf of the Internal Service Department, Information Technology
Division, is requesting bids from qualified vendors to provide low-voltage cabling (fiber optic cabling)
services including installation, and network performance testing for new and existing wiring and
equipment.
The County herby submits a Request for Quotation (RFQ), to award a single vendor for the completion of
appropriately $4-5M of new County expansion and redevelopment projects (min.) during the next 5 years,
as well as other County low voltage service needs.
As a component of this bidding process, a prospective project is also being presented for bid. The
prospective project is included to serve as a proxy to capture the dimensionality of cabling cost and
additional costs related, but not limited, to patch panels, switches, access points, and other required
elements of the networking systems.
Quotation No. 19-018 Page 4
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BID INSTRUCTIONS
• Bidders must electronically submit bid package in pdf format, no later than the quotation closing date
and time as stated on the front of this document, to the Bid Page on Public Purchase. The County will
not be responsible for and will not accept late bids due to slow internet connection or incomplete
transmissions.
• Bids received after the closing time will NOT be considered.
• All quotations shall remain firm for 180 days.
• Interpretation: Should any discrepancies or omissions be found in the bid specifications or doubt as to
their meaning, the bidder shall notify the Buyer in writing at once. The County shall not be held
responsible for verbal interpretations. Questions regarding the bid must be received by Purchasing
prior to the date and time stated within this document. All addenda issued shall be in writing, duly
issued by Purchasing and incorporated into the contract.
• ISSUING AGENT/AUTHORIZED CONTACT: This RFQ has been issued by County of Fresno,
Purchasing. Purchasing shall be the vendor’s sole point of contact with regard to the RFQ, its
content, and all issues concerning it.
All communication regarding this RFQ shall be directed to an authorized representative of County
Purchasing. The specific buyer managing this RFQ is identified on the cover page, along with his or
her telephone number, and he or she should be the primary point of contact for discussions or
information pertaining to the RFQ. Contact with any other County representative, including elected
officials, for the purpose of discussing this RFQ, its content, or any other issue concerning it, is
prohibited unless authorized by Purchasing. Violation of this clause, by the vendor having
unauthorized contact (verbally or in writing) with such other County representatives, may constitute
grounds for rejection by Purchasing of the vendor’s quotation.
The above stated restriction on vendor contact with County representatives shall apply until the
County has awarded a purchase order or contract to a vendor or vendors, except as follows. First, in
the event that a vendor initiates a formal protest against the RFQ, such vendor may contact the
appropriate individual, or individuals who are managing that protest as outlined in the County’s
established protest procedures. All such contact must be in accordance with the sequence set forth
under the protest procedures. Second, in the event a public hearing is scheduled before the Board of
Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may
address the Board.
• APPEALS: Appeals must be submitted in writing within seven (7) working days after notification of
proposed recommendations for award. A “Notice of Award” is not an indication of County’s
acceptance of an offer made in response to this RFQ. Appeals shall be submitted to County of
Fresno Purchasing, 4525 E. Hamilton Avenue 2nd Floor, Fresno, California 93702-4599 and in Word
format to gcornuelle@FresnoCountyCA.gov. Appeals should address only areas regarding RFQ
contradictions, procurement errors, quotation rating discrepancies, legality of procurement context,
conflict of interest, and inappropriate or unfair competitive procurement grievance regarding the RFQ
process.
Purchasing will provide a written response to the complainant within seven (7) working days unless
the complainant is notified more time is required. If the appealing bidder is not satisfied with the
decision of Purchasing, he/she shall have the right to appeal to the County Administrative Office
(CAO) within seven (7) working days after Purchasing’s notification; if the appealing bidder is not
satisfied with CAO’s decision, the final appeal is with the Board of Supervisors. Please contact
Purchasing if the appeal will be going to the Board of Supervisors.
Quotation No. 19-018 Page 5
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GENERAL REQUIREMENTS & CONDITIONS
LOCAL VENDOR PREFERENCE AND DISABLED VETERAN BUSINESS ENTERPRISE BID
PREFERENCE: The Local Vendor Preference and Disabled Veteran Business Enterprise Preference do
not apply to this Request for Quotation.
DEFINITIONS: The terms Bidder, Proposer, Contractor and Vendor are all used interchangeably and refer
to that person, partnership, corporation, organization, agency, etc. which is offering the quotation and is
identified on page one of this Request For Quotation (RFQ).
INTERPRETATION OF RFQ: Vendors must make careful examination of the requirements, specifications
and conditions expressed in the RFQ and fully inform themselves as to the quality and character of services
required. If any person planning to submit a quotation finds discrepancies in or omissions from the RFQ or
has any doubt as to the true meaning or interpretation, correction thereof may be requested in writing from
Purchasing by October 2, 2018 at 10:00 A.M., cut-off.
Questions must be submitted on the Bid Page at Public Purchase or contact Darren Howard at (559) 600-
7110.
NOTE: Time constraints will prevent County from responding to questions submitted after the cut-off date.
Any change in the Request for Quotation will be made by written addendum issued by the County. The
County will not be responsible for any other explanations or interpretations.
AWARD: Award will be made to the vendor(s) offering the services, products, prices, delivery, equipment
and system deemed to be to the best advantage of the County. Past performance (County contracts within
the past seven years) and references may factor into awarding of a contract. The County shall be the sole
judge in making such determination. Award Notices are tentative: Acceptance of an offer made in response
to this RFQ shall occur only upon execution of an agreement by both parties or issuance of a valid written
Purchase Order by Fresno County Purchasing.
RIGHT TO REJECT BIDS: The County reserves the right to reject any and all bids and to waive
informalities or irregularities in bids. Failure to respond to all questions or not to supply the requested
information could result in rejection of your quotation.
CODES AND REGULATIONS: All work and material to conform to all applicable Federal, State, local and
special district building codes, laws, ordinances, and regulations.
TAXES: The quoted amount must include all applicable taxes. If taxes are not specifically identified in the
quotation it will be assumed that they are included in the total quoted.
SALES TAX: Fresno County pays California State Sales Tax in the amount of 7.975% regardless of
vendor's place of doing business.
TAXES, PERMITS & FEES: The successful bidder shall pay for and include all federal, state and local taxes
direct or indirect upon all materials; pay all fees for, and obtain all necessary permits and licenses, unless
otherwise specified herein.
TAXES, CHARGES AND EXTRAS:
A) DO NOT include Federal Excise Tax. County is exempt under Registration No. 94-73-03401-K.
B) County is exempt from Federal Transportation Tax. Exemption certificate is not required where
shipping papers show consignee as County of Fresno.
C) Charges for transportation, containers, packing, etc. will not be paid unless specified in bid.
SPECIFICATIONS AND EQUALS: Brand names, where used, are a means of establishing quality and
style. Bidders are invited to quote their equals. Alternate offers are to be supported by literature, which fully
describes items that you are bidding.
Quotation No. 19-018 Page 6
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No exceptions to or deviations from this specification will be considered unless each exception or deviation is
specifically stated by the bidder, in the designated places. If no exceptions or deviations are shown, the
bidder will be required to furnish items exactly as specified herein. The burden of proof of compliance with
this specification is the responsibility of the bidder.
MERCHANDISE RETURNABLE FOR FULL CREDIT: Bidder agrees to accept for full credit any
merchandise sold by him on contract or award resulting from this bid, if returned in good condition by the
County.
GUARANTEE AGAINST DEFECTS: All items are to carry a full guarantee against defects in materials and
workmanship and guarantee against breakage and other malfunctions when performing work for which they
are designed.
SAMPLES: On request, samples of the products on which you are bidding shall be made available to the
County. County will designate where samples are to be delivered.
Successful bidder's samples may be retained for checking against delivery, in which case allowance will be
made to vendor.
Samples, when required, must be furnished and delivered free and, if not destroyed by tests, will upon
written request (within thirty (30) days of bid closing date) be returned at the bidder's expense. In the
absence of such notification, County shall have the right to dispose of the samples in whatever manner it
deems appropriate.
VENDOR ASSISTANCE: Successful bidder shall furnish, at no cost to the County, a representative to assist
County departments in determining their product requirements.
MINOR DEVIATIONS: The County reserves the right to negotiate minor deviations from the prescribed
terms, conditions and requirements with the selected vendor.
BIDDERS’ LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in
responding to the RFQ.
PRICE RESPONSIBILITY: The selected vendor will be required to assume full responsibility for all services
and activities offered in the quotation, whether or not they are provided directly. Further, the County of
Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters,
including payment of any and all charges resulting from the contract. The contractor may not subcontract or
transfer the contract, or any right or obligation arising out of the contract, without first having obtained the
express written consent of the County.
PRICES: Bidder agrees that prices quoted are for the contract period, and in the event of a price decline
such lower prices shall be extended to the County of Fresno. Prices shall be quoted F.O.B. destination.
CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business
practices and safeguard confidential data which vendor staff may have access to in the course of system
implementation.
NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any third
party about this RFQ or the vendor's quotation without prior written approval from the County of Fresno.
BACKGROUND REVIEW: The County reserves the right to conduct a background inquiry of each
proposer/bidder which may include collection of appropriate criminal history information, contractual and
business associations and practices, employment histories and reputation in the business community. By
submitting a quotation/bid to the County, the vendor consents to such an inquiry and agrees to make
available to the County such books and records the County deems necessary to conduct the inquiry.
ADDENDA: In the event that it becomes necessary to revise any part of this RFQ, addenda will be provided
to all agencies and organizations that receive the basic RFQ.
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CONFLICT OF INTEREST: The County shall not contract with, and shall reject any bid or quotation
submitted by the persons or entities specified below, unless the Board of Supervisors finds that special
circumstances exist which justify the approval of such contract:
1. Employees of the County or public agencies for which the Board of Supervisors is the governing
body.
2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers,
principals, partners or major shareholders.
3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of
Subsection (1), and who were employees in positions of substantial responsibility in the area of
service to be performed by the contract, or participated in any way in developing the contract or its
service specifications.
4. Profit-making firms or businesses in which the former employees described in Subsection (3) serve
as officers, principals, partners or major shareholders.
5. No County employee whose position in the County enables him to influence the selection of a
contractor for this RFQ, or any competing RFQ, and no spouse or economic dependent of such
employee, shall be employees in any capacity by a bidder, or have any other direct or indirect
financial interest in the selection of a contractor.
INVOICING: All invoices are to be delivered in duplicate to Internal Services Department, Information
Technology Division, 333 W. Pontiac Way, Clovis, CA 93612-5613. Reference shall be made to the
purchase order/contract number and equipment number if applicable on the invoice.
PAYMENT : County will make partial payments for all purchases made under the contract/purchase order
and accumulated during the month. Terms of payment will be net forty-five (45) days. County will consider
the Bidder’s Cash discount Offer, in lieu of the net forty-five (45) days payment terms.
CONTRACT TERM: It is County’s intent to contract with the successful bidder for a term of three (3)
years.
RENEWAL: Agreement may be renewed for a potential of two (2) one (1) year periods, based on the mutual
written consent of all parties.
QUANTITIES: Quantities shown in the bid schedule are approximate and the County guarantees no
minimum amount. The County reserves the right to increase or decrease quantities.
ORDERING: Orders will be placed as required by County of Fresno Internal Services Department,
Information Technology Division.
TERMINATION: The County reserves the right to terminate any resulting contract upon written notice.
INDEPENDENT CONTRACTOR: In performance of the work, duties, and obligations assumed by
Contractor under any ensuing Agreement, it is mutually understood and agreed that CONTRACTOR,
including any and all of Contractor’s officers, agents, and employees will at all times be acting and
performing as an independent contractor, and shall act in an independent capacity and not as an officer,
agent, servant, employee, joint venturer, partner, or associate of the COUNTY. Furthermore, County shall
have no right to control or supervise or direct the manner or method by which Contractor shall perform its
work and function. However, County shall retain the right to administer this Agreement so as to verify that
Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and
County shall comply with all applicable provisions of law and the rules and regulations, if any, of
governmental authorities having jurisdiction over matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
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matters. It is acknowledged that during the term of the Agreement, Contractor may be providing services to
others unrelated to the County or to the Agreement.
SELF-DEALING TRANSACTION DISCLOSURE: Contractor agrees that when operating as a corporation
(a for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status
to operate as a corporation, members of the Contractor’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while Contractor is providing goods or performing services under the
agreement with the County. A self-dealing transaction shall mean a transaction to which the Contractor is a
party and in which one or more of its directors has a material financial interest. Members of the Board of
Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a
Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to
commencing with the self-dealing transaction or immediately thereafter.
HOLD HARMLESS CLAUSE: Contractor agrees to indemnify, save, hold harmless and at County's request,
defend the County, its officers, agents and employees, from any and all costs and expenses (including
attorney’s fees and costs), damages, liabilities, claims and losses occurring or resulting to County in
connection with the performance, or failure to perform, by Contractor, its officers, agents or employees under
this Agreement and from any and all costs and expenses (including attorney’s fees and costs), damages,
liabilities, claims and losses occurring or resulting to any person, firm or corporation who may be injured or
damaged by the performance, or failure to perform, of Contractor, its officers, agents or employees under
this Agreement.
MATERIALS TO BE NEW: All materials shall be new and of merchantable grade, free from defect. No bid
will be considered unless it is accompanied by a complete list of manufacturer's catalog numbers of the
items, which the bidder proposes to furnish, together with full descriptive literature on all items so
enumerated. If item proposed differs from these specifications, bidder shall present specific explanation of
functioning and structural characteristics for those details which differ from the specifications listed herein.
SAFETY DATA SHEETS: With the invoice or within twenty-five (25) days of delivery, the seller must
provide to the County a Safety Data Sheet for each product, which contains any substance on “The List of
800 Hazardous Substances”, published by the State Director of Industrial Relations. (See Hazardous
Substances Information and Training Act, California State Labor Code Sections 6360 through 6399.7.)
RECYCLED PRODUCTS/MATERIALS: Vendors are encouraged to provide and quote (with
documentation) recycled or recyclable products/materials which meet stated specifications.
DAMAGE TO EXISTING WORK: Damage to existing construction, equipment, planting, etc., by the
contractor in the performance of his work shall be replaced or repaired and restored to original condition by
the contractor.
CLEAN UP: The Contractor shall at all times, keep the premises clean from accumulation of waste
materials or rubbish caused by his employees or work and shall remove all resulting work debris from the job
site.
WATER, POWER & TOILET FACILITIES: Successful bidder may use County owned water, power and
toilet facilities at job site (when existing) at no expense to the successful bidder. Successful bidder will be
required, however, to provide piping, fittings and other items as necessary to bring water and power from
existing service to job site.
COORDINATE WORK WITH OWNER: Successful bidder shall coordinate and schedule the work with the
County so that any interruption to the normal business operations be kept to a minimum.
INSPECTION: All material and workmanship shall be subject to inspection, examination and test by the
County at any and all times during which manufacture and/or construction are carried on. The County shall
have the right to reject defective material and workmanship or require its correction.
SUPERVISION: The Contractor shall give efficient supervision to the work, using therein the skill and
diligence for which he is remunerated in the contract price. He shall carefully inspect the site and study and
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compare all drawings, specifications and other instructions, as ignorance of any phase of any of the features
or conditions affecting the contract will not excuse him from carrying out its provisions to its full intent.
STANDARD OF PERFORMANCE: All work shall be performed in a good and workmanlike manner.
SAFEGUARDS: The successful bidder shall provide, in conformity with all local codes and ordinances and
as may be required, such temporary walls, fences, guardrails, barricades, lights, danger signs, enclosures,
etc., and shall maintain such safeguards until all work is completed.
SB 854: California law (SB854) now requires public works contractors subject to prevailing wage
requirements to register annually with the Department of Industrial Relations (DIR) and pay an annual fee.
The County of Fresno will not accept public works bids from contractors and subcontractors who have not
registered with the DIR and have not met this requirement. Please refer to http://www.dir.ca.gov/Public-
Works/PublicWorksSB854.html for more information.
This requirement, found in Labor Code Sections 1725.5 and 1770-1777.7, now applies to all public works
projects.
Contractor must submit verification of DIR registration with their quotation. Failure to submit verification may
result in their quotation being considered non-responsive.
PREVAILING WAGES: The work to be done on this project will involve the repair, alteration, maintenance,
installation, rehabilitation, demolition, construction or reconstruction of public buildings, streets, utilities,
and/or other public works. In accordance with Labor Code section 1770, et seq., the Director of the
Department of Industrial Relations of the State of California has determined the general prevailing wages
rates and employer payments for health and welfare pension, vacation, travel time and subsistence pay as
provided for in Section 1773.1, apprenticeship or other training programs authorized by Section 3093, and
similar purposes applicable to this public work project.
The prevailing wage rates for all hours worked, including holiday and overtime rates, on this project are on
file with the Purchasing Department, 4525 E. Hamilton Avenue, Fresno, California 93702, and are herein
incorporated by this reference. Information pertaining to applicable Prevailing Wage Rates may be found on
the website for the State of California – Department of Industrial Relations:
http://www.dir.ca.gov/oprl/PWD/index.htm. Information pertaining to applicable prevailing wage rates for
apprentices may be found on the website for the State of California – Department of Industrial Relations:
http://www.dir.ca.gov/oprl/pwappwage/PWAppWageStart.asp
It shall be mandatory upon the Contractor herein and upon any subcontractor to pay not less than the
prevailing wage rates, including overtime and holiday rates, to all workers, laborers, or mechanics employed
on this public work project, including those workers employed as apprentices. Further, Contractor and each
subcontractor shall comply with Labor Code sections 1777.5 and 1777.6 concerning the employment of
apprentices. A copy of the above-mentioned prevailing wage rates shall be posted by the Contractor at the
job site where it will be available to any interested party.
Contractor shall comply with Labor Code section 1775 and forfeit as a penalty to County Two Hundred
Dollars ($200.00) for each calendar day or portion thereof, for each worker paid less than the prevailing
wage rates for the work or craft in which the worker is employed for any work done under this project by
Contractor or by any subcontractor under Contractor in violation of Labor Code section 1770, et seq. In
addition to the penalty, the difference between the prevailing wage rates and amount paid to each worker for
each calendar day or portion thereof for which each worker was paid less than the prevailing wage rate shall
be paid to each worker by the Contractor or subcontractor.
Contractor and each subcontractor shall keep an accurate record showing the names, address, social
security number, work classification, straight time and overtime hours worked each day and week, and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or
her in connection with this public work project. In accordance with Labor Code section 1776, each payroll
record shall be certified and verified by a written declaration under penalty of perjury stating that the
information within the payroll record is true and correct and that the Contractor or subcontractor complied
with the requirements of Labor Code sections 1771, 1811 and 1815 for any work performed by its employees
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on this public work project. These records shall be open at all reasonable hours to inspection by the County,
its officers and agents, and to the representatives of the State of California – Department of Industrial
Relations, including but not limited to the Division of Labor Standards Enforcement.
COORDINATION AND COMPLETION: The successful bidder shall contact and meet with the County
Coordinator at the job site prior to commencement and completion of any work.
Successful bidder shall complete the job as instructed and described in writing by the contract, bid or
amendment. Any problem or questions that arise in the scope of work, the County must be contacted and
the appropriate written amendment generated.
GUARANTEE: The successful bidder shall fully guarantee all aspects of the project for the minimum period
of one (1) year. Such one (1) year period shall commence upon the date of final acceptance by County. The
guarantee shall include but in no way be limited to workmanship, equipment and materials.
DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of California.
Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for
the Eastern District of California in Fresno, CA or in a state court for Fresno County.
DEFAULT: In case of default by the selected bidder, the County may procure the services from another
source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by
any other legal means available to the County.
Regardless of F.O.B. point, vendor agrees to bear all risks of loss, injury or destruction to goods and
materials ordered herein which occur prior to delivery and such loss, injury or destruction shall not release
vendor from any obligation hereunder
ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment
or portions of payments without prior written consent of the County of Fresno.
ASSURANCES: Any contract awarded under this RFQ must be carried out in full compliance with the Civil
Rights Act of 1964, the Americans With Disabilities Act of 1990, their subsequent amendments, and any and
all other laws protecting the rights of individuals and agencies. The County of Fresno has a zero tolerance
for discrimination, implied or expressed, and wants to ensure that policy continues under this RFQ. The
contractor must also guarantee that services, or workmanship, provided will be performed in compliance with
all applicable local, state, or federal laws and regulations pertinent to the types of services, or project, of the
nature required under this RFQ. In addition, the contractor may be required to provide evidence
substantiating that their employees have the necessary skills and training to perform the required services or
work.
OBLIGATIONS OF CONTRACTOR: Contractor warrants on behalf of itself and all subcontractors
engaged for the performance of the ensuing contract that only persons authorized to work in the United
States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be
employed in the performance of the work hereunder.
TIE BIDS: With all other factors being equal, the contract shall be awarded to the Fresno County vendor
or, if neither or both are Fresno County vendors, the tied vendors will be granted the opportunity to submit
new bids or the entire bid may be rejected and re-bid. If the General Requirements of the RFQ state that
they are applicable, the provisions of the Fresno County Local Vendor Preference shall take priority over
this paragraph.
DATA SECURITY: Individuals and/or agencies that enter into a contractual relationship with the County for
the purpose of providing services must employ adequate controls and data security measures, both internally
and externally to ensure and protect the confidential information and/or data provided to contractor by the
County, preventing the potential loss, misappropriation or inadvertent access, viewing, use or disclosure of
County data including sensitive or personal client information; abuse of County resources; and/or disruption
to County operations.
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Individuals and/or agencies may not connect to or use County networks/systems via personally owned
mobile, wireless or handheld devices unless authorized by County for telecommuting purposes and provide a
secure connection; up to date virus protection and mobile devices must have the remote wipe feature
enabled. Computers or computer peripherals including mobile storage devices may not be used (County or
Contractor device) or brought in for use into the County’s system(s) without prior authorization from County’s
Chief Information Officer and/or designee(s).
No storage of County’s private, confidential or sensitive data on any hard-disk drive, portable storage device
or remote storage installation unless encrypted according to advance encryption standards (AES of 128 bit
or higher).
The County will immediately be notified of any violations, breaches or potential breaches of security related
to County’s confidential information, data and/or data processing equipment which stores or processes
County data, internally or externally.
County shall provide oversight to Contractor’s response to all incidents arising from a possible breach of
security related to County‘s confidential client information. Contractor will be responsible to issue any
notification to affected individuals as required by law or as deemed necessary by County in its sole
discretion. Contractor will be responsible for all costs incurred as a result of providing the required
notification.
AUDITS AND RETENTION: The Contractor shall maintain in good and legible condition all books,
documents, papers, data files and other records related to its performance under this contract. Such records
shall be complete and available to Fresno County, the State of California, the federal government or their
duly authorized representatives for the purpose of audit, examination, or copying during the term of the
contract and for a period of at least three (3) years following the County's final payment under the contract or
until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be
retained in the manner described above until all pending matters are closed.
EPAYMENT OPTION: The County of Fresno provides an Epay Program which involves payment of invoices
by a secure Visa account number assigned to the supplier after award of contract. Notification of payments
and required invoice information are issued to the supplier's designated Accounts Receivable contact by e-
mail remittance advice at time of payment. To learn more about the benefits of an Epay Program, how it
works, and obtain answers to frequently asked questions, click or copy and paste the following URL into your
browser: www.bankofamerica.com/epayablesvendors or call Fresno County Accounts Payable, 559-600-
3609.
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BIDDER TO COMPLETE:
SUBCONTRACTORS:
List all subcontractors that would perform work in excess of one/half of one percent of the total amount of
your bid, and state general type of work such subcontractor would be performing. The primary contractor is
not relieved of any responsibility by virtue of using a subcontractor:
CONTRACTOR'S LICENSE:
Bidder to possess appropriate license for the project in accordance with current regulations/statutes.
The bidder shall possess a current State of California contractor’s License, Class B – General Building
Contractor and Class C-7 – Low Voltage Systems Contractor or another license class that covers the work to
be performed. The proposal must indicate the license held by the bidder, which enables him/her to perform
the work.
If the licenses are other than a Class B – General Building Contractor and a Class C-7 – Low Voltage
Systems Contractor, the bidder must explain why his/her license(s) is acceptable. The County will review
and determine if acceptable.
Number and Class:
Date of Issue:
Bidder must also submit verification of Contractor’s License from the Department of Consumer Affairs –
Contractors’ State License Board. Failure to submit verification may result in bidder’s response being
considered non-responsive.
Public Contract Code Section 7028.15: Where the State of California requires a Contractor’s license, it is a
misdemeanor for any person to submit a bid unless specifically exempted.
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INSURANCE REQUIREMENTS
INSURANCE: Without limiting the County’s right to obtain indemnification from Contractor or any third
parties, Contractor, at its sole expense, shall maintain in full force and effect, the following insurance policies
or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint
Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two
Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific
coverage including completed operations, product liability, contractual liability, Explosion-Collapse-
Underground, fire legal liability or any other liability insurance deemed necessary because of the
nature of the contract.
B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One
Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage
should include any auto used in connection with this Agreement.
C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
This coverage shall be issued on a per claim basis. Contractor agrees that it shall maintain, at its sole
expense, in full force and effect for a period of three years following the termination of this Agreement,
one or more policies of professional liability insurance with limits of coverage as specified herein.
D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
Additional Requirements Relating to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days
advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker’s compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor’s waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within thirty (30) days from the date Contractor executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as required
herein, to the County of Fresno, Internal Services Department (ISD), Attn: Business Office, 333 W.
Pontiac Way, Clovis, CA 93612, stating that such insurance coverage have been obtained and are in full
force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums
on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers,
agents and employees, individually and collectively, as additional insured, but only insofar as the operations
under this Agreement are concerned; that such coverage for additional insured shall apply as primary
insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and
employees, shall be excess only and not contributing with insurance provided under Contractor's policies
herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days
advance, written notice given to County.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County
may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of
such event.
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All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or
better.
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BIDDER TO COMPLETE THE FOLLOWING:
PARTICIPATION
The County of Fresno is a member of the Central Valley Purchasing Group. This group consists of Fresno,
Kern, Kings, and Tulare Counties and all governmental, tax supported agencies within these counties.
Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by
one of the other agencies.
Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make
payment directly to the contractor, be liable to the contractor and vice versa, per the terms of the original
contract, all the while holding the County of Fresno harmless. If awarded this contract, please indicate
whether you would extend the same terms and conditions to all tax supported agencies within this group as
you are proposing to extend to Fresno County.
Yes, we will extend contract terms and conditions to all qualified agencies within the Central Valley
Purchasing Group and other tax supported agencies.
No, we will not extend contract terms to any agency other than the County of Fresno.
(Authorized Signature)
Title
DIR ACKNOWLEDGEMENT
I acknowledge in accordance with labor Code Sections 1725.5 and 1770-1777.7, that I have registered with
the Department of Industrial Relations (DIR) and all Certified Payroll Records will be uploaded to the DIR
Website. Any additional requirements that materialize from the SB854 legislation will be complied with.
Attached is verification of the DIR registration.
(Authorized Signature)
Title
DIR Number
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VENDOR MUST COMPLETE AND RETURN WITH REQUEST FOR QUOTATION.
Firm:
REFERENCE LIST
Provide a list of at least five (5) customers for whom you have recently provided similar
products/services. If you have held a contract for similar services with the County of Fresno within
the past seven (7) years, list the County as one of your customers. Please list the person most
familiar with your contract. Be sure to include all requested information.
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Reference Name: Contact:
Address:
City: State: Zip:
Phone No.: ( ) Date:
Service Provided:
Failure to provide a list of at least five (5) customers may be cause for rejection of this RFQ.
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SCOPE OF WORK
The County, on behalf of the Internal Services Department, Information Technology (ISD-IT) Division, is in
need of a single vendor for provision of low voltage cabling services at various County facilities, in
accordance with categorical bid amounts listed in this RFQ.
Fresno County encompasses over 6,000 square miles. The County has a need to supply reliable cabling
installation and servicing needs throughout the County area, with the majority of servicing needs being
centralized in the Fresno/Clovis metropolitan area. Remote areas may include but are not limited;
Coalinga, Shaver and Mendota
The County has spent between $275,000 and $600,000, per year, over the last three calendar year cycles
(2014-2016) for its low voltage cabling projects. The County’s Internal Services Department expects its
installation(s) to increase threefold (conservative estimate) during the next 5-year cycle. In anticipation for
this growth in business, the County seeks to ably secure pricing and vendor availability across small, and
large low voltage installation projects.
SUMMARY OF PROXY PROJECT FOR QUOTATION
An attached Comply/Not Comply List (Service Specifications) is provided, detailing all required voice and
data termination elements, installation requirements, and testing certifications required in County of Fresno
Low Voltage installations.
For this quotation, bidders will be required to submit a singular bid, for a low-voltage wiring project within
the interior of a multi-floored County Building. This quotation may not be used as a starting, base
quotation for a prospective wiring project within a County Building. An example Worksheet for Quotation is
provided. This quotation is to be performed in absentia of a walk-through tour. All bidders will be treated
equally and no bidder will be provided with an onsite walk-though.
Bidders will be required to provide evidence of certification for installation of Ortronics and Leviton
networking products, and provide unit cost pricing for specific Ortronics and Leviton products, as outlined
in the RFQ.
Quotation No. 19-018 Page 18
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COUNTY BUILDING WORKSHEET FOR QUOTATION
(PROXY SAMPLE PROJECT)
6 Floors, 6 Network Rooms above each other concrete floor is 10 inches thick. Each floor as the
same layout, this building is a rectangle with no firewalls. Drop ceiling has 3 feet of clearance on
each floor. Network room is in the exact center of the building.
Vendor shall install 2 network racks in the MDF and 1 in each IDF. Rack shall be Ortronics
Mighty Mo 6 cable management rack - 45U, OR-MM6706.
Overhead Ladder Rack connecting racks to walls.
All network rooms are 12 X 8 ft.
Core 2 - 4 inch wholes (under installed rack, both holes under one rack) must be filled with fire-block
at the end of the job.
All patch panels shall be Leviton eXtreme Cat 6 48 port patch panels.
Leave 1 U between patch panels
Pull Berk-Tek Single Mode Bend Insensitive ITU-T G.657.A1 12 strand fiber to each IDF from
MDF, LC connectors (fuse only).
Terminations shall use fusing cassettes at each end, Leviton SPLCS-12L splice Module 12-F OS2
LC Blue.
Vendor shall use Leviton 5R2UH-S06 Opt-X 2000i 2RU Fiber Enclosure with Sliding Tray in the
MDF
Vendor shall use Leviton 5R1UH-S03 Opt-X 2000i 1RU Fiber Enclosure with Sliding Tray in each
IDF.
250 Desktop network connections per floor, 6 Floors. Maximum length is 300 feet. Vendor shall use
Berk-Tek Cat 6 Lanmark 1000 Plenum Cable or comparable cable for all station locations.
o 2 cables per cubicle, 50 cubicles per floor.
o 4 cables per office, cables to be dropped on opposing walls – with two cables on each wall,
25 offices per floor.
o 50 remaining cables to be used in different locations; printer stations, conference rooms etc.
All single and double gang faceplates shall be Leviton Quickport plates with Leviton Quickport
connectors.
All modular furniture shall use Leviton modular jacks.
Vendor shall mount 5 APs per floor, 6 floors and use Berk-Tek Cat 6A LANmark –XTP or
comparable cable. 2 cables per AP. Average length is 200 feet. Place County provided AP’s.
15 cameras to be installed throughout the building inside and out. (County to provide camera)
access to the roof for cables is existing. Vendor shall use Berk-Tek Cat6 Lanmark 1000 cable for
cameras. The total length for each camera is 300 feet.
Run 6 Berk-Tek Cat6 Lanmark 1000 cables from MDF to each IDF, terminate, label and test.
Any additional materials not indicated here shall be the responsibility of the vendor to provide.
Change orders will be completed upon County approval.
Quotation No. 19-018 Page 19
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QUOTATION SCHEDULE
COMPANY:
a. Number anticipated costs for materials, labor, and ancillary costs:
Description Total
Estimated
Project Length
(Days & Hours)
Labor Persons
Estimated (#)
Total Labor &
Materials Estimate
All labor, materials, taxes, containers,
insurance, etc. as necessary to
complete the in-building low voltage
wiring needs as specified in the County
Building Worksheet for quotation.
$
Listed Hardware QTY Unit Price Extended
Price
Reduced Cost
/Bulk Cost
Ortronics Mighty Mo 6 Cable Management
Rack- 45U
Leviton eXtreme Cat 6 48 Port Patch Panels
Leviton 5R2UH-S06 Opt-X 2000i 1RU Fiber
Enclosure with Sliding Tray
Leviton 5R2UH-S06 Opt-X 2000i 2RU Fiber
Enclosure with Sliding Tray
Leviton Quickport Single Gang Faceplates
Leviton Quickport Double Gang Faceplates
Berk-Tek Cat 6 Lanmark 1000 Plenum Cable
TOTAL TOTAL
$___________ $__________
Quotation No. 19-018 Page 20
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COMPLY/NOT COMPLY
Compliance and understanding of the specification is to be noted by marking “COMPLY” on the
line provided to the right of the specification. Non-compliance is to be indicated by marking
“NOT COMPLY” on the line. A detailed statement explaining why they fail to meet the stated
specification or requirement must accompany all non-compliant items.
SERVICE SPECIFICATIONS COMPLY/
NOT COMPLY
Provision of voice/data grade, copper riser, station distribution, multi-mode fiber, single
mode fiber and CAT 6A Class E/CAT7 data cabling distribution to support voice and
data communications
1. VOICE, DATA, AND FIBER TERMINATIONS
a. Terminations on standard CAT 6A Class E RJ-45 8-position jack
(ANSI/TIA/EIA-568B), unless otherwise specified, and according to cable
plant requirements
b. Certified to install Ortonics products
c. Certified to install Leviton products
d. Berk-tek CAT6A Class E cable use, and standardized to T568B
e. MDF/IDF to 110-type termination to appropriately paired bracketing and
hardware
f. Cable trays, backboards, and frames to provide a logical layout to
equipment spaces and IDF location (ANSI/TIA/EIA-606A)
g. Fiber cable at multi-mode 50/125 micron, single mode at ITU-T G.657.A1
h. The vendor certified to install both multi-mode and single mode fiber.
2. INSTALLATION
a. The vendor will coordinate with County ISD-IT to coordinate anticipated
interruptions; County reserves the right to minimize interruptions /schedule
some services during after hour schedules
b. The vendor will advise ISD-IT of major disturbances (drilling, framing, and
other installation) prior to beginning work
c. The vendor shall supply its own necessary tools, equipment, ladders, etc., to
complete work
d. The vendor shall broom clean/work areas at end of each shift workday
e. Installation equipment, materials and product will only be allowed to be kept in
specified areas; hallways, office areas, lobbies, etc.; County will not be held
liable for lost or stolen equipment
f. All cabling secured above ceiling spaces to building structure at eight (8) foot
intervals through combined use of, but not limited to, J hooks, beam clamps,
D-rings, and hangers.
• At no time shall data drops/homeruns be secured to the building structure
above ceiling without the use of cable supports
Quotation No. 19-018 Page 21
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SERVICE SPECIFICATIONS COMPLY/
NOT COMPLY
• Cabling about ceiling shall be sectioned off, bundled & tied; and routed
back to intermediate, MDF/IDF(s) or MPOE(s) using a star configuration
• Wiring shall run continuously from the outlet to the wiring closet without
breaks or splices
• Cable supports (J Hooks, etc.) shall be sized 50% larger than needed to
allow for future growth
g. All Boxes equipment and cable shall be firmly secured in place; boxes, jacks,
and blocks shall be plumb and square; consideration to be given for overall
installation aesthetics and cleanliness
• Sample Installation diagrams are to be followed at all times
• Deviations due to design and/or building structure, must be cleared with
County’s ISD-IT Low Voltage Coordinator
h. Any new or replacement premises wiring shall be clearly labeled; the vendor
and County will work to design a structured method of designing all cabling
involved with the project
i. The vendor will observe all applicable departmental safety and security
regulations established
j. The vendor is responsible for repairing any damage it causes to any County
building;
• The vendor shall exercise reasonable care to avoid any damage to
County property
• The vendor must report to the County any property damage that may
exist or may occur during the occupancy of the site
k. The vendor must perform all duties as expected, and run all jumpers and
wiring for surge protection to the carrier network, or as otherwise directed by
the ISD-IT Project Manager.
l. The vendor must correct all defects for which the vendor is responsible, within
one (1) week of notification, unless other arrangements are agreed upon by
County and the vendor
m. Upon completion of work, the vendor must remove its tools, equipment and all
debris from the premises and must leave the premises clean and neat
n. The vendor will obtain ISD-IT approval before cutting into or through any part
of the building structure such as beams, girders, concrete or tile floors,
partitions and ceilings. The vendor shall restore any girders, beams, floors,
partitions, ceilings, fire partitions and walls to their original condition
Quotation No. 19-018 Page 22
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SERVICE SPECIFICATIONS COMPLY/
NOT COMPLY
• Any roof penetrations shall adhere to NRCA standards. The proper
integration of new electrical conduit into existing roofing requires
penetrations to be no less than 12” from the base of the perimeter wall or
any adjacent penetration or roof curb. Conduit should be contained within
a sheet lead pre-manufactured or field-fabricated lead jack in a diameter
closely resembling, but larger than that of the conduit. The top of the lead
jacks are to be closed from weather using a galvanized stainless steel
clamp and Terpolyer sealant. Conduit on weather-resistant wood or
rubber blocks are to allow for unrestricted drainage, and verify all anchors
used to attach the cameras to the perimeter walls are properly sealed with
a Terpolymer sealant – no bituminous (asphalt) or mastic roofing products
are to be used.
o. The vendor shall coordinate all work with ISD-IT
p. Core boring set up is to be handled in such a way as to minimize interference
with daily operations and with minimal impact to the work environment.
Structural engineering approval may be required, depending upon the building
and location of the desired core bore
q. Fiber optic cable service loops are to be provided at all fiber termination
points. Wiring closet loops are to be a minimum of 15ft. End termination or
main termination point loop is to be a minimum of 150ft.
r. Category 6A Class E and Category 3 horizontal cabling shall have a minimum
two (2) foot service loop for each cable above ceiling. Service loop is to be
neatly dressed and secured
s. Category 6A patch panel terminations are to maintain cable jacket and twist a
minimum of one half inch from point of termination. End station terminations
are to maintain cable jacket and twist up to the edge of the jack housing.
t. All indoor/outdoor splices and distribution must be enclosed in an enclosure
designed for the purpose and able to provide maximum protection to splices
and protection from environmental effects
u. All splices must be able to withstand environmental effects and mechanical
shock
v. Splice trays must protect all fiber splices
• Fusing cassettes are to be used on the end of all terminations unless
explicitly defined otherwise by the ISD-IT Low Voltage Coordinator
w. All inside distribution and outside plant fiber cabling must utilize loops at
MDF/MPOE and vaults for strain relief.
Quotation No. 19-018 Page 23
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SERVICE SPECIFICATIONS COMPLY/
NOT COMPLY
x. The use of inner duct is mandatory in ALL situations that fiber is being
installed. Buried or aerial fiber optic cable must be approved and designed to
specific standards intended for aerial or buried application.
• All fiber must be plenum grade when directed according to regulatory
code, or unless otherwise specified by ISD-IT low voltage project
manager, and run in an inner duct to its termination point (fiber patch
panel)
y. Installation work may involve performing installation duties in an operational,
production datacenter. At no time will installation work be permitted without
direction from County's ISD-IT project manager and under direct supervision.
3. TESTING AND ACCEPTANCE
a. ISD-IT will make inspection as it deems necessary when notified by the
vendor that the services requested, or any part thereof, are ready for
acceptance. If items from the bid have been omitted or need changing as per
requirements stated herein, they shall be noted in a “punch list”. This
deviation list will be given to the vendor, who is expected to complete all items
within the time specified by ISD-IT
b. Installation of structured horizontal wiring, cable riser, voice and data drops,
raceway, terminations, fiber riser, fiber distribution, coring, and peripheral
equipment must be completed
c. Performance and quality tests shall be conducted as specified for each job
d. Incorporating the full range of testing specified, successful testing by the
vendor shall include a written report of all performance and quality results
provided to the ISD-IT project manager
e. Implementation of any and all deviation list items which may result from
inspections by the ISD-IT project manager must be completed within one (1)
week unless agreed upon by both parties
f. Acceptance of each bid for the services requested shall be granted after all
equipment has passed the tests required, and has been in operation thirty
(30) consecutive days without a major failure. In the event of a failure, the
County reserves the right to extend the acceptance date until a time the
installation complies with the thirty (30) day major fault free requirement
g. Final payment to the vendor will be made within forty-five (45) days receipt of
an approved invoice and upon acceptance of services from ISD-IT
Quotation No. 19-018 Page 24
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SERVICE SPECIFICATIONS COMPLY/
NOT COMPLY
4. CATEGORY 6A CLASS E
Testing shall be end to end, patch panel to jack including patch cables according to
material installed, and according to regulatory code. (Total run length not to exceed
316ft., with patch cables 328ft). Test results shall be presented in an Excel
spreadsheet, version 5.0 or greater, detailing cable port location (building, closet
etc.) and all requested test data for the run.
The following tests shall be run on all installed Category 6A Class E data runs.
a. Length
b. Insertion Loss
c. NEXT Loss
d. PS NEXT Loss
e. PS Next Loss
f. ACR-F Loss
g. Return Loss
h. Propogation Delay
i. Delay Skew
5. SINGLE MODE AND MULTI-MODE FIBER TESTING
Testing is to be end to end with all terminations and splices involved for each
strand tested, OTDR, Both directions. Test results shall be presented in an Excel
spreadsheet, version 5.0 or greater, detailing cable, cable port, location (building,
closet etc.), length and attenuation in dB. Fluke OTDR testing reports can be
utilized where and when approved by the ISD-IT project manager.
The following standards will be used on all installed fiber strands:
a. ANSI/TIA/EIA-455-59A, Measurement of Fiber Point Discontinuities Using an
OTDR
b. ANSI/TIA/EIA-455-60A, Measurement of Fiber or Cable Length Using an
OTDR
c. ANSI/TIA/EIA-455-61A, Measurement of Fiber or Cable Attenuation Using an
OTDR
d. ANSI/TIA/EIA-526-7, Optical Power Loss Measurements of Installed Single
Mode Fiber Cable Plant
e. ANSI/TIA/EIA-526-14-A, Optical Power Loss Measurements of Installed
Multimode Fiber Cable Plant
Quotation No. 19-018 Page 25
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SERVICE SPECIFICATIONS COMPLY/
NOT COMPLY
INSTALLER QUALIFICATIONS
a. Each job bid will require a qualified installer, certified for the installation of
Ortronic products and Berk-Tec cabling (or equivalent). Evidence of this
certification may be required, at any time, during the term of the contract
b. Special qualifications (livescan or other) may be required for THE VENDOR
installer(s), depending upon job environments, location or purpose (example:
Sheriff's office, Coroner, School sites)
6. SERVICE WARRANTY
The vendor shall provide a warranty of 30 days following occupancy as a standard
business practice unless the warranty requirement is waived in writing by the
County’s ISD-IT Project Manager
**Please Note: Failure to comply to all services requested will not automatically disqualify
any Bidder.
Quotation No. 19-018 Page 26
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CHECK LIST
This Checklist is provided to assist the vendors in the preparation of their bid response. Included in this list,
are important requirements and is the responsibility of the bidder to submit with the bid package in order to
make the bid compliant. Because this checklist is just a guideline, the bidder must read and comply with the
bid in its entirety.
Check off each of the following:
1. The Request for Quotation (RFQ) has been signed and completed.
2. Addenda, if any, have been signed and included in the bid package.
3. The completed Reference List as provided with this RFQ.
4. The Quotation Schedule as provided with this RFQ has been completed, price reviewed for
accuracy and any corrections initialed.
5. Indicate all of bidder exceptions to the County’s requirements, conditions and specifications
as stated within this RFQ.
6. The Participation page as provided within this RFQ has been signed and included
7. Bidder to Complete page as provided with this RFQ.
8. Verification of Department of Industrial Relations Contractor Registration.
9. Verification of Contractor’s License and the Department of Consumer Affairs – Contractors’
State License Board.
10. Return checklist with RFQ response.
11. Completed RFQ in pdf format, electronically submitted to the Bid Page on Public
Purchase.
19-018 EXHIBIT A
COMPANY:
BIDDER QUESTIONNAIRE
BIDDER SHALL RESPOND TO ALL OF THE FOLLOWING QUESTIONS:
1. How many years has your firm has been providing low voltage wiring services:
a. What is the physical address for your company’s regionally located base of operations:
b. Of your staff, how many specifically possess BISCI technician certification and associated
licensure requirements? How many apprentice underneath certified installers? (i.e. what is your
certified technician: apprentice ratio?)
2. On a separate sheet of paper, address each of the following procedures and include a current copy of
your firm’s policy and procedure manual relating to each procedure.
A. Personal Security Screening
B. Facilities and procedures for storing work materials for installation
C. Training procedures to ensure proper functional terminations and connections
D. Oversight on work completed
3. Describe how your agency has dealt with any security breaches by employees of your company.
19-018 EXHIBIT A
4. Explain how your agency has dealt with any NON-best practice installation by staff employed by your
company, and how problems were ameliorated.
5. Does your company belong to any professional associations? Yes No No
a. If yes, please name:
6. List all principals, key employees, owners, partners, and any other person controlling the business of
the bidder, including their titles.
NAME TITLE
19-018 EXHIBIT A
7. Number of people employed full-time: Part-time:
a. List the names, length of service, and full-time or part-time status for each employee.
EMPLOYEE NAME LENGTH OF SERVICE STATUS
(FULL- OR PART-TIME)
Teledata Services Company: Table of Contents
Page
Internal Low Voltage Wiring Packet ................................................................ 1-30
Material Handling and Storage ....................................................................... 31-32
Hiring Procedure ............................................................................................. 33-35
Termination and Connection ........................................................................... 36-40
Oversight ........................................................................................................... 41-46
DIR Registration ............................................................................................... 47
Certificates ......................................................................................................... 48-51
Addendum .......................................................................................................... 52-53
COUNTY OF FRESNO
REQUEST FOR QUOTATION
NUMBER: 19-018
INTERNAL LOW VOLTAGE WIRING
Issue Date: September 18, 2018
Closing Date: OCTOBER 15, 2018 AT 2:00 P.M.
All Questions and Responses must be electronically submitted on the Bid Page on Public Purchase.
For assistance, contact Darren Howard at Phone (559) 600-7110.
BIDDER TO COMPLETE
Undersigned agrees to furnish the commodity or service stipulated in the attached response at the prices and terms stated in this RFQ.
Bid must be signed and dated by an authorized officer or employee.
Except as noted on individual items , the following will apply to all items in the Quotation Schedule :
• A cash discount of 2 % 20 days will apply. County does not accept terms less than 15 days.
Teledata Services Company
C OMPANY
3886 N Ann Ave
ADDRESS
Fresno
CITY
(55~ 291-3975
TELEPHONE NUMBER
··//?~h-h /~
SIGNATURE
Mark Furin
PRINT NAME
Purchasing Use: DH :st
( 55$ 291-3977
FACSIMILE NUMBER
California 93727
STATE ZIP CODE
mark~tscfresno.com
E-MAIL DDRESS
President
TITLE
ORG/Requisition: 89051 8905190152
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Quotation No. 19-018 Page2
TABLE OF CONTENTS
PAGE
KEY DATES .................................................................................................................... 3
OVERVIEW ..................................................................................................................... 3
BID INSTRUCTIONS ...................................................................................................... 4
GENERAL REQUIREMENTS & CONDITIONS ............................................................... 5
I NSURANCE REQUIREMENTS ................................................................................... 13
PARTICIPATION ........................................................................................................... 15
DIR ACKNOWLEDGEMENT ......................................................................................... 15
REFERENCE LIST ........................................................................................................ 16
SCOPE OF WORK ........................................................................................................ 17
QUOTATION SCHEDULE ............................................................................................. 19
CHECK LIST ................................................................................................................. 26
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Quotation No. 19-018
RFQ Issue Date:
Written Questions for RFQ Due:
RFQ Closing Date :
KEY DATES
September 18, 2018
County of Fresno -Purchasing
4525 E. Hamilton Avenue , 2nd Floor
Fresno, CA 93702
October 2, 2018at10:00 A.M .
Page3
Question s must be subm itted on the Bid Page at Public Purchase.
October 15, 2018 at 2:00 P.M .
Quotations must be electronically submitted on the Bid Page.
OVERVIEW
The County of Fresno (County) on behalf of the Internal Service Department, Information Technology
Division , is requesting bids from qualified vendors to provide low-voltage cabling (fiber optic cabling)
services including installation , and network performance testing for new and exi sting wiring and
equipment.
The County herby subm its a Request for Quotation (RFQ), to award a single vendor for the c ompletio n of
appropriately $4-5M of new County e xpansion and redevelopment projects (m in.) during the ne xt 5 years ,
as well as other County low voltage service needs .
As a component of this bidding process, a prospective proj ect is also being presented for b id . The
prospective project is included to serve as a proxy to capture the dimensionality of cabling cost and
additional costs relat ed , but not limited, to patch panels , switches , access points , and other required
elements of the networking systems .
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Quotation No. 19-018 Page 4
BID INSTRUCTIONS
• Bidders must electronically submit bid package in pdf format , no later than the quotation closing date
and time as stated on the front of this document, to the Bid Page on Public Purchase. The County will
not be responsible for and will not accept late bids due to slow internet connection or incomplete
transmissions .
• Bids received after the closing time will NOT be considered .
• All quotations shall remain firm for 180 days.
• Interpretation: Should any discrepancies or omissions be found in the bid specifications or doubt as to
their meaning , the bidder shall notify the Buyer in writing at once. The County shall not be held
responsible for verbal interpretations . Questions regarding the bid must be received by Purchasing
prior to the date and time stated within this document. All addenda issued shall be in writing , duly
issued by Purchasing and incorporated into the contract.
• ISSUING AGENT/AUTHORIZED CONTACT: This RFQ has been issued by County of Fresno ,
Purchasing . Purchasing shall be the vendor's sole point of contact with regard to the RFQ , its
content, and all issues concerning it.
All communication regarding this RFQ shall be directed to an authorized representative of County
Purchasing . The specific buyer managing this RFQ is identified on the cover page, along with his or
her telephone number, and he or she should be the primary point of contact for discussions or
information pertaining to the RFQ. Contact with any other County representative, including elected
officials , for the purpose of discussing this RFQ , its content, or any other issue concerning it, is
prohibited unless authorized by Purchasing . Violation of this clause , by the vendor having
unauthorized contact (verbally or in writing) with such other County representatives , may const itute
grounds for rejection by Purchasing of the vendor's quotation.
The above stated restriction on vendor contact with County representatives shall apply until the
County has awarded a purchase order or contract to a vendor or vendors, except as follows. Fi rst , in
the event that a vendor initiates a formal protest against the RFQ , such vendor may contact the
appropriate individual, or individuals who are managing that protest as outlined in the County's
established protest procedures . All such contact must be in accordance with the sequence set forth
under the protest procedures. Second , in the event a public hearing is scheduled before the Board of
Supervisors to hear testimony prior to its approval of a purchase order or contract, any vendor may
address the Board.
• APPEALS: Appeals must be submitted in writing within seven (7) working days after notification of
proposed recommendations for award. A "Notice of Award " is not an indication of County's
acceptance of an offer made in response to this RFQ. Appeals shall be submitted to County of
Fresno Purchasing , 4525 E. Hamilton Avenue 2nd Floor, Fresno, California 93702-4599 and in Word
format to gcornuelle@FresnoCountyCA.gov. Appeals should address only areas regarding RFQ
contradictions , procurement errors, quotation rating discrepancies , legality of procurement context,
conflict of interest , and inappropriate or unfair competitive procurement grievance regarding the RFQ
process .
Purchasing will provide a written response to the complainant within seven (7) working days unless
the complainant is notified more time is required . If the appealing bidder is not satisfied with the
decision of Purchasing, he/she shall have the right to appeal to the County Administrative Office
(CAO) within seven (7) working days after Purchasing's notification ; if the appealing bidder is not
satisfied with CAO's decision, the final appeal is with the Board of Supervisors . Please contact
Purchasing if the appeal will be going to the Board of Supervisors .
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Quotation No. 19-018 Pages
GENERAL REQUIREMENTS & CONDITIONS
LOCAL VENDOR PREFERENCE AND DISABLED VETERAN BUSINESS ENTERPRISE BID
PREFERENCE: The Local Vendor Preference and Disabled Veteran Business En terprise Preference do
not appl y to this Request for Quotation .
DEFINITIONS: The terms Bidder, Proposer, Contractor and Vendor are all used interchangeably and refer
to that person , partnersh ip, corporation , organization , agency, etc. which is offering the quotation and is
identified on page one of this Request For Quotation (RFQ).
INTERPRETATION OF RFQ: Vendors must make careful examination of the requirements, specifications
and conditions expressed in the RFQ and fully inform themselves as to the quality and character of services
required . If any person planning to submit a quotation finds discrepancies in or omissions from the RFQ or
has any doubt as to the true meaning or interpretation , correction the re of may be requested in writing from
Purchasing by October 2, 2018 at 10:00 A.M ., cut-off.
Questions must be submitted on the Bid Page at Public Purchase or contact Darren Howard at (559) 600-
711 0 .
NOTE: Time constraints will prevent County from responding to questions submitted after the cut-off date.
Any change in the Request for Quotation will be made by written addendum issued by the County. The
County will not be responsible for any other explanations or interpretations.
AWARD: Award will be made to the vendor(s) offering the services , products , prices, delivery, equ ipment
and system deemed to be to the best advantage of the County. Past performance (Co un ty contracts within
the past seven years) and references may factor into awarding of a contract. The County sha ll be the sole
judge in making such determination . Award Notices are tentative : Acceptance of an offer made in response
to this RFQ shall occur only upon execution of an agreement by both parties or issuance of a valid written
Purchase Order by Fresno County Purchasing.
RIGHT TO REJECT BIDS: The County reserves the right to reject any and all bids and to waive
informalities or irregularities in bids . Failure to respond to all questions or not to supply the requested
information could result in rejection of your quotation .
CODES AND REGULATIONS: All work and material to conform to all applicable Federal , State , local and
special district building codes , laws , ordinances , and regulations .
TAXES: The quoted amount must include all applicable taxes . If taxes are not specifically identified in the
quotation it will be assumed that they are included in the total quoted .
SALES TAX: Fresno County pays California State Sales Tax in the amount of 7.975% regardless of
vendor's place of doing business .
TAXES, PERMITS & FEES: The successful bidder shall pay for and include all federal, state and local taxes
direct or indirect upon all materials; pay all fees for, and obtain all necessary permits and licenses, unless
otherwise specified herein.
TAXES, CHARGES AND EXTRAS:
A) DO NOT include Federal Excise Tax. County is exempt under Registration No. 94-73-03401-K.
B) County is exempt from Federal Transportation Tax. Exemption certificate is not required whe re
shipping papers show consignee as County of Fresno.
C) Charges for transportation, containers, packing , etc. will not be paid unless specified in bid.
SPECIFICATIONS AND EQUALS: Brand names , where used , are a means of establishing quality and
styl e. Bidders are invited to quote their equals. Alternate offers are to be supported by literature, which fully
describes items that you are bidding.
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No exceptions to or deviations from this specification will be considered un less each exception or deviation is
specifically stated by the bidder, in the designated places. If no exceptions or deviations are shown, the
bidder will be required to furnish items exactly as specified herein. The burden of proof of compliance with
this specification is the responsibility of the bidder.
MERCHANDISE RETURNABLE FOR FULL CREDIT: Bidder agrees to accept for full credit any
merchandise sold by him on contract or award resulting from this bid, if returned in good condition by t he
County.
GUARANTEE AGAINST DEFECTS : All items are to carry a full guarantee against defects in materials and
workmanship and guarantee against breakage and other malfunctions when performing work for which they
are designed .
SAMPLES: On request , samples of the products on which you are bidding shall be made available to the
County. County will designate where samples are to be delivered .
Successful bidder's samples may be reta ined for checking against delivery, in which case allowance will be
made to vendor.
Samples , when required , must be furnished and delivered free and , if not destroyed by tests, will upon
written request (within thirty (30) days of bid closing date) be returned at the bidder's expense. In the
absence of such notification , County shall have the right to d ispose of the samples in whatever manner it
deems appropriate.
VENDOR ASSISTANCE : Successful bidder shall furnish , at no cost to the County, a representative to assist
County departments in determining their product requirements .
MINOR DEVIATIONS : The County reserves the right to negotiate minor deviations from the prescribed
terms , conditions and requirements with the selected vendor.
BIDDERS' LIABILITIES: County of Fresno will not be held liable for any cost incurred by vendors in
responding to the RFQ .
PRICE RESPONSIBILITY: The selected vendor will be required to assume full responsibility for all services
and activities offered in the quotation, whether or not they are provided directly. Further, the County of
Fresno will consider the selected vendor to be the sole point of contact with regard to contractual matters,
including payment of any and all charges resulting from the contract. The contractor may not subcontract or
transfer the contract, or any right or obligation arising out of the contract , without first having obtai ned the
exp ress written consent of the County.
PRICES: Bidder agrees that prices quoted are for the contract period , and in the event of a price decline
such lower prices shall be extended to the Cou nty of Fresno. Prices shall be quoted F.O .B. destination .
CONFIDENTIALITY: Bidders shall not disclose information about the County's business or business
practices and safeguard confidential data which vendor staff may have access to in the course of system
implementation.
NEWS RELEASE: Vendors shall not issue any news releases or otherwise release information to any th ird
party about this RFQ or the vendor's quotation without prior written approval from the County of Fresno.
BACKGROUND REVIEW: The County reserves the right to conduct a background inquiry of each
proposer/bidder which may include collection of appropriate criminal history information , contractual and
business associations and practices, employment histories and reputation in the business community. By
submitting a quotation/bid to the County, the vendor consents to such an inquiry and agrees to make
available to the County such books and records the County deems necessary to conduct the inquiry.
ADDENDA: In the event that it becomes necessary to revise any part of th is RFQ , addenda will be provided
to all agencies and organizations that receive the basic RFQ .
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CONFLICT OF INTEREST: The County shall not contract with, and shall reject any bid or quotation
submitted by the persons or entities specified below, unless the Board of Supervisors finds that special
circumstances exist which justify the approval of such contract:
1. Employees of the County or public agencies for which the Board of Supervisors is the governing
body.
2. Profit-making firms or businesses in which employees described in Subsection (1) serve as officers,
principals, partners or major shareholders.
3. Persons who, within the immediately preceding twelve (12) months , came within the provisions of
Subsection (1), and who were employees in positions of substantial responsibility in the area of
service to be performed by the contract, or participated in any way in developing the contract or its
service specifications .
4. Profit-making firms or businesses in which the former employees described in Subsection (3) serve
as officers, principals, partners or major shareholders .
5. No County employee whose position in the County enables him to influence the selection of a
contractor for this RFQ , or any competing RFQ, and no spouse or economic dependent of such
employee, shall be employees in any capacity by a bidder, or have any other direct or indirect
financial interest in the selection of a contractor.
INVOICING: All invoices are to be delivered in duplicate to Internal Services Department, Information
Technology Division , 333 W . Pontiac Way, Clovis, CA 93612-5613. Reference shall be made to the
purchase order/contract number and equipment number if applicable on the invoice.
PAYMENT: County will make partial payments for all purchases made under the contract/purchase order
and accumulated during the month. Terms of payment will be net forty-five (45) days . County will consider
the Bidder's Cash discount Offer, in lieu of the net forty-five (45) days payment terms.
CONTRACT TERM : It is County's intent to contract with the successful bidder for a term of three (3)
years.
RENEWAL: Agreement may be renewed for a potential of two (2) one (1) year periods, based on the mutual
written consent of all parties.
QUANTITIES: Quantities shown in the bid schedule are approximate and the County guarantees no
minimum amount. The County reserves the right to increase or decrease quantities.
ORDERING: Orders will be placed as required by County of Fresno Internal Services Department,
Information Technology Division.
TERMINATION: The County reserves the right to terminate any resulting contract upon written notice.
INDEPENDENT CONTRACTOR: In performance of the work , duties, and obligations assumed by
Contractor under any ensuing Agreement, it is mutually understood and agreed that CONTRACTOR,
including any and all of Contractor's officers, agents, and employees will at all times be acting and
performing as an independent contractor, and shall act in an independent capacity and not as an officer,
agent, servant, employee, joint venturer, partner, or associate of the COUNTY. Furthermore, County shall
have no right to control or supervise or direct the manner or method by which Contractor shall perform its
work and function. However, County shall retain the right to administer this Agreement so as to verify that
Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and
County shall comply with all applicable provisions of law and the rules and regulations , if any, of
governmental authorities having jurisdiction over matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no right to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition , Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
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matters. It is acknowledged that during the term of the Agreement, Contractor may be providing services to
others unrelated to the County or to the Agreement.
SELF-DEALING TRANSACTION DISCLOSURE: Contractor agrees that when operating as a corporation
(a for-profit or non-profit corporation), or if during the term of the agreement the Contractor changes its status
to operate as a corporation, members of the Contractor's Board of Directors shall disclose any self-dealing
transactions that they are a party to while Contractor is providing goods or performing services under the
agreement with the County. A self-dealing transaction shall mean a transaction to which the Contractor is a
party and in which one or more of its directors has a material financial interest. Members of the Board of
Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a
Fresno County Self-Dealing Transaction Disclosure Form and submitting it to the County prior to
commencing with the self-dealing transaction or immediately thereafter.
HOLD HARMLESS CLAUSE: Contractor agrees to indemnify, save, hold harmless and at County's request ,
defend the County, its officers, agents and employees , from any and all costs and expenses (including
attorney's fees and costs), damages , liabilities , claims and losses occurring or resulting to County in
connection with the performance, or failure to perform , by Contractor, its officers, agents or employees under
this Agreement and from any and all costs and expenses (i ncluding attorney's fees and costs), damages ,
liabilities , claims and losses occurring or resulting to any person , firm or corporation who may be injured or
damaged by the performance, or failure to perform , of Contractor, its officers, agents or employees under
this Agreement.
MATERIALS TO BE NEW: All materials shall be new and of merchantable grade, free from defect. No bid
will be considered unless it is accompanied by a complete list of manufacturer's catalog numbers of the
items , which the bidder proposes to furnish , together with full descriptive literature on all items so
enumerated . If item proposed differs from these specifications, bidder shall present specific explanation of
functioning and structural characteristics for those details which differ from the specifications listed herein.
SAFETY DATA SHEETS : With the invoice or within twenty-five (25) days of delivery, the seller must
provide to the County a Safety Data Sheet for each product, which contains any substance on "The List of
800 Hazardous Substances", published by the State Director of Industrial Relations . (See Hazardous
Substances Information and Training Act, California State Labor Code Sections 6360 through 6399.7.)
RECYCLED PRODUCTS/MATERIALS: Vendors are encouraged to provide and quote (with
documentation) recycled or recyclable products/materials which meet stated specifications.
DAMAGE TO EXISTING WORK: Damage to existing construction , equipment, planting , etc., by the
contractor in the performance of his work shall be replaced or repaired and restored to original condition by
the contractor.
CLEAN UP: The Contractor shall at all times, keep the premises clean from accumulation of waste
materials or rubbish caused by his employees or work and shall remove all resulting work debris from the job
site.
WATER, POWER & TOILET FACILITIES: Successful bidder may use County owned water, power and
toilet facilities at job site (when existing) at no expense to the successful bidder. Successful bidder will be
required , however, to provide piping , fittings and other items as necessary to bring water and power from
existing service to job site.
COORDINATE WORK WITH OWNER: Successful bidder sha ll coord inate and schedule the work with the
County so that any interruption to the normal business operations be kept to a minimum .
INSPECTION: All material and workmanship shall be subject to inspection, examination and test by the
County at any and all times during which manufacture and/or construction are carried on. T he County shall
have the right to reject defective material and workmanship or require its correction .
SUPERVISION: The Contractor sha ll give efficient supervision to the work, using therein the skill and
diligence for which he is remunerated in the contract price. He shall carefu lly in spect the site and study and
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compare all drawings , specifications and other instructions, as ignorance of any phase of any of the features
or conditions affecting the contract will not excuse him from carrying out its provisions to its full intent.
STANDARD OF PERFORMANCE: All work shall be performed in a good and workmanlike manner.
SAFEGUARDS: The successful bidder shall provide, in conformity with all loca l codes and ordinances and
as may be required, such temporary walls, fences , guardrails, barricades , l ights , danger signs , enclosures,
etc., and shall maintain such safeguards until all work is completed.
SB 854: California law (SB854) now requires public works contractors subject to prevailing wage
requirements to register annually with the Department of Industrial Relations (DIR) and pay an annual fee.
The County of Fresno will not accept public works bids from contractors and subcontractors who have not
registered with the DIR and have not met this requirement. Please refer to http ://www.dir.ca .gov/Public-
Works/PublicWorksSB854 .html for more information .
This requirement, found in Labor Code Sections 1725.5 and 1770-1777.7, now appl ies to all public works
projects.
Contractor must submit verification of DIR registration with their quotation . Failure to submit verification may
result in their quotation being considered non-responsive.
PREVAILING WAGES: The work to be done on this project will involve the repair, a lteration , maintenance ,
installation , rehabilitation, demolition , construction or reconstruction of public buildin gs , streets, utilities,
and/o r other public works. In accordance with Labor Code section 1770, et seq., the Director of the
Department of Industrial Relations of the State of California has determined the genera l prevailing wages
rates and employer payments for health and welfare pension , vacation, travel t im e and subsistence pay as
provided for in Section 1773.1, apprenticeship or other training programs authorized by Section 3093, and
similar purposes applicable to this public work project.
The prevailing wage rates for all hours worked, including holiday and overtime rates, on this p roject are on
file with the Purchasing Department, 4525 E. Hamilton Avenue , Fresno, California 93702, and are herein
incorporated by this reference. Information pertaining to applicable Prevailing Wage Rates may be found on
the website for the State of California -Department of Industrial Relations:
http ://www.dir.ca.gov/oprl/PWD/index.htm . Information pertaining to applicable prevailing wage rates for
apprentices may be found on the website for the State of California -Department of Industrial Re lations:
http://www.dir.ca.qov/oprl/pwappwage/PWAppWageStart.asp
It shall be mandatory upon the Contractor herein and upon any subcontractor to pay not less than the
prevailing wage rates, including overtime and holiday rates , to all workers , laborers , or mechanics employed
on this public work project, inc luding those workers employed as apprentices. Further, Contractor and each
subcontractor shall comply with Labor Code sections 1777.5 and 1777.6 concerning the employment of
apprentices. A copy of the above-mentioned prevailing wage rates shall be posted by the Contractor at the
job site where it will be available to any interested party.
Contractor shall comply with Labor Code section 1775 and forfeit as a penalty to County Two Hundred
Dollars ($200.00) for each calendar day or portion thereof, for each worker paid less than the prevailing
wage rates for the work or craft in which the worker is employed for any work done under this project by
Contractor or by any subcontractor under Contractor in violation of Labor Code section 1770, et seq . In
addition to the penalty , the difference between the prevailing wage rates and amount paid to each worker for
each calendar day or portion thereof for which each worker was paid less than the prevailing wage ra te shall
be paid to each worker by the Contractor or subcontractor.
Contractor and each subcontractor shall keep an accurate record showing the names, address, social
security number, work classification, straight time and overtime hours worked each day and week , and the
actual per diem wages paid to each journeyman, apprentice, worker, or other employee e mployed by him or
her in connection with th is public work project. In accordance with Labor Code section 1776, each payroll
record shall be certified and verified by a written declaration under pena lty of perjury stating that the
information within the payroll record is true and correct and that the Contractor or subcontractor complied
with the requirements of Labor Code sections 1771 , 1811 and 1815 for any work performed by its employees
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on this public work project. These records shall be open at all reasonable hours to inspection by the County,
its officers and agents, and to the representatives of the State of California -Department of Industrial
Relations , including but not limited to the Division of Labor Standards Enforcement.
COORDINATION AND COMPLETION: The successful bidder shall contact and meet with the County
Coordinator at the job site prior to commencement and completion of any work.
Successful bidder shall complete the job as instructed and described in writing by the contract , bid or
amendment. Any problem or questions that arise in the scope of work , the County must be contacted and
the appropriate written amendment generated.
GUARANTEE: The successful bidder shall fully guarantee all aspects of the project for the minimum period
of one (1) year. Such one (1) year period shall commence upon the date of final acceptance by County. The
guarantee shall include but in no way be limited to workmanship, equipment and materials.
DISPUTE RESOLUTION: The ensuing contract shall be governed by the laws of the state of California .
Any claim which cannot be amicably settled without court action will be litigated in the U.S. District Court for
the Eastern District of California in Fresno, CA or in a state court for Fresno County.
DEFAULT: In case of default by the selected bidder, the County may procure the services from another
source and may recover the loss occasioned thereby from any unpaid balance due the selected bidder, or by
any other legal means available to the County.
Regardless of F.O .B. point, vendor agrees to bear all risks of loss, injury or destruction to goods and
materials ordered herein which occur prior to delivery and such loss, injury or destruction shall not release
vendor from any obligation hereunder
ASSIGNMENTS: The ensuing proposed contract will provide that the vendor may not assign any payment
or portions of payments without prior written consent of the County of Fresno.
ASSURANCES: Any contract awarded under this RFQ must be carried out in full compliance with the Civil
Rights Act of 1964, the Americans With Disabilities Act of 1990, their subsequent amendments, and any and
all other laws protecting the rights of individuals and agencies. The County of Fresno has a zero tolerance
for discrimination , implied or expressed, and wants to ensure that policy continues under this RFQ . The
contractor must also guarantee that services , or workmanship , provided will be performed in compliance with
all applicable local , state, or federal laws and regulations pertinent to the types of services, or project, of the
nature required under this RFQ . In addition , the contracto r may be required to provide evidence
substantiating that their employees have the necessary skills and training to perform the required services or
work.
OBLIGATIONS OF CONTRACTOR: Contractor warrants on behalf of itself and all subcontractors
engaged for the performance of the ensuing contract that only persons authorized to work in the United
States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be
employed in the performance of the work hereunder.
TIE BIDS: With a ll other factors being equal , the contract shall be awarded to the Fresno County vendor
or, if neither or both are Fresno County vendors, the tied vendors will be granted the opportunity t o submit
new bids or the entire bid may be rejected and re-bid. If the General Requirements of the RFQ state that
they are applicable , the provisions of the Fresno County Local Vendor Preference shall take priority over
this paragraph.
DATA SECURITY: Individuals and/or agencies that enter into a contractual relationship with the County for
the purpose of providing services must employ adequate controls and data security measures , both internally
and externally to ensure and protect the confidential information and/or data provided to contractor by the
County, preventing the potential loss, misappropriation or inadvertent access , viewing , use or disclosure of
County data including sensitive or personal client information ; abuse of County resources ; and/or disruptio n
to County operations.
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Individuals and/or agencies may not connect to or use County networks/systems via personally owned
mobile, wireless or hand held devices unless authorized by County for telecommuting purposes and provide a
secure connection ; up to date virus protection and mobile devices must have the remote wipe feature
enabled . Computers or computer peripherals including mobile storage devices may not be used (County or
Contractor device) or brought in for use into the County's system(s) without prior authorization from County's
Chief Information Officer and/or designee(s).
No storage of County's private, confidential or sensitive data on any hard-disk drive, portable storage device
or remote storage installation unless encrypted according to advance encryption standards (AES of 128 bit
or higher).
The County will immediately be notified of any violations, breaches or potential breaches of security related
to County's confidential information, data and/or data processing equipment which stores or processes
County data , internally or externally.
County shall provide oversight to Contractor's response to all incidents arising from a possible breach of
security related to County's confidential client information. Contractor will be responsible to issue any
notification to affected individuals as required by law or as deemed necessary by County in its sole
discretion . Contractor will be responsible for all costs incurred as a result of providing the required
notification .
AUDITS AND RETENTION: The Contractor shall maintain in good and legible condition all books ,
documents, papers, data files and other records related to its performance under this contract. Such records
shall be complete and available to Fresno County, the State of California , the federal government or their
duly authorized representatives for the purpose of audit, examination, or copying during the term of the
contract and for a period of at least three (3) years following the County's final payment under the contract or
until conclusion of any pending matter (e .g., litigation or audit), whichever is later. Such records must be
retained in the manner described above until all pending matters are closed.
EPAYMENT OPTION: The County of Fresno provides an Epay Pro gram which involves payment of invoices
by a secure Visa account number assigned to the supplier after award of contract. Notification of payments
and required invoice information are issued to the supplier's designated Accounts Receivable contact bye-
mail remittance advice at time of payment. To learn more about the benefits of an Epay Program , how it
works , and obtain answers to frequently asked questions, click or copy and paste the following URL into your
browser: www.bankofamerica .com/epayablesvendors or call F resno County Accounts Payable, 559-600-
3609.
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BIDDER TO COMPLETE:
SUBCONTRACTORS:
List all subcontractors that would perform work in excess of one/half of one percent of the tota l amount of
your bid, and state general type of work such subcontractor would be perform i ng . The primary contracto r is
not relieved of any responsibility by virtue of using a subcontractor:
N/A
CONTRACTOR'S LICENSE:
Bidder to possess appropriate license for the project in accordance with current regulations/statutes.
The bidder shall possess a current State of California contractor's License , Class B -General Building
Contractor and Class C-7 -Low Voltage Systems Contractor or another license class that covers the work to
be performed. The proposal must indicate the license held by the bidder, which enables him/her to perform
the work.
If the licenses are other than a Class B -General Building Contractor and a Class C-7 -Low Voltage
Systems Contractor, the bidder must explain why his/her license(s) is acceptable. The County will review
and determine if acceptable.
Number and Class: 453586 C-7
Date of Issue: 3/12/1984
Bidder must also submit verificat ion of Contractor's License from the Dep artment of Consumer Affairs -
Contractors' State License Board . Failure to submit verification may result in bidder's response being
considered non-responsive.
Public Contract Code Section 7028.15: Where the State of California requires a Contractor's license, it is a
misdemeanor for any person to submit a bid unless specifically exempted .
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INSURANCE REQUIREMENTS
INSURANCE: Without limiting the County's right to obtain indemnification from Contractor or any third
parties , Contractor, at its sole expense, shall maintain in full force and effect, the following insurance policies
or a program of self-insurance , including but not limited to, an insurance pooling arrangement or Joint
Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two
Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000.00). This policy shall be issued on a per occurrence basis . County may require specific
coverage including completed operations , product liability, contractual liability, Explosion-Collapse-
Underground , fire legal liability or any other liability insurance deemed necessary because of the
nature of the contract.
B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One
Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage
should include any auto used in connection with this Agreement.
C . Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph .D ., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
This coverage shall be issued on a per claim basis. Contractor agrees that it shall maintain, at its sole
expense, in full force and effect for a period of three years following the termination of this Agreement,
one or more policies of professional liability insurance with limits of coverage as specified herein.
D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the
California Labor Code .
Additional Requirements Relating to Insurance:
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned . Such coverage for additional insured shall
apply as primary insurance and any other insurance , or self-insurance, maintained by County, its officers ,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days
advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker's compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor's waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within thirty (30) days from the date Contractor executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies , as required
herein , to the County of Fresno, Internal Services Department (ISO), Attn: Business Office, 333 W.
Pontiac Way, Clovis, CA 93612, stating that such insurance coverage have been obtained and are in full
force; that the County of Fresno , its officers, agents and employees will not be responsible for any premiums
on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers,
agents and employees , individually and collectively , as additional insured, but only insofar as the operations
under this Agreement are concerned; that such coverage for additional insured shall apply as primary
insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and
employees , shall be excess only and not contributing with insurance provided under Contractor's policies
herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days
advance , written notice given to County.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County
may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of
such event.
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All policies shall be with admitted insurers licensed to do business in the State of California. Insurance
purchased shall be purchased from companies possessing a current A .M. Best, Inc. rating of A FSC VII or
better.
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BIDDER TO COMPLETE THE FOLLOWING:
PARTICIPATION
The County of Fresno is a member of the Central Valley Purchasing Group . Th is group consists of Fresno,
Kern , Kings , and Tulare Counties and all governmental , tax supported agencies within these counties .
Whenever possible, these and other tax supported agencies co-op (piggyback) on contracts put in place by
one of the other agencies.
Any agency choosing to avail itself of this opportunity, will make purchases in their own name, make
payment d irectly to the contractor, be liable to the contractor and vice versa , per the terms of the original
contract, all the while holding the County of Fresno harmless . If awarded this contract , please indicate
whether you would extend the same terms and conditions to all tax supported agencies within th is group as
you are proposing to extend to Fresno County.
rv1 Yes, we will extend contract terms and conditions to all qualified agencies within the Central Valley
~ Purchasing Group and other tax supported agencies .
D No , we will not extend contract terms to any agency other than the County of Fresno.
President
Title
DIR ACKNOWLEDGEMENT
I acknowledge in accordance with labor Code Sections 1725.5 and 1770-1777.7 , that I have registered w ith
the Department of Industrial Relations (DIR) and all Certified Payroll Records will be uploaded to the DIR
Website. Any additional requirements that materialize from the SB854 legislation will be comp lied with.
Attached is verification of the DIR registration .
President
Title
1000015964
DIR Number
G:IPUBLIC\RFQ\FY 2018-19119-018 INTERNAL LOW VOLTAGE WIRING\ 19-018 INTERNAL LOW VOLTAG E WIR ING. DOC
Quotation No. 19-018 Page 16
VENDOR MUST COMPLETE AND RETURN WITH REQUEST FOR QUOTATION.
Firm: Teledata Services Company
REFERENCE LIST
Provide a list of at least five (5) customers for whom you have recently provided similar
products/services. If you have held a contract for similar services with the County of Fresno within
the past seven (7) years, list the County as one of your customers. Please list the person most
familiar with your contract. Be sure to include all requested information.
Reference Name: County of Fresno Contact: _;R:....:..:::a=u..:....I V....:.....::a=ld::...:e=z~------
Address: 333 W Pontiac Way
City: Clovis State: CA Zip: _,9=3=6...:..:12:_ __ _
Phone No.: ( ~) 600-5800 Date: _7:...:../_,__,17__,_,/2=0"-'-1""-8 _______ _
Service Provided: Installation of Cat 6 fibers, fiber optic cabling, OTDR meter testing , cable locating, AP, T.Vs, cameras
point to point antenna , campus cabling, copper splicing, assisting in the design of a data room , and construction from start to finish.
Reference Name: ~V~al~le_,_y~C~h~ild~re~n~s_H~o~sp"""it=a~I ___ Contact: W'--'-=al:..:..t =Le=-=a:..:..:h _______ _
Address: 9300 Valley Children's PL
City: Madera State: CA Zip: 93636 ~~-'------
Phone No.: ( ~ 353-7315 Date: 5/01/2018 ---------_..:.,_:_....:_.:....__ _________ _
Service Provided: Working with a HEPA cart around patients. Installation of Cat 6, and fiber optic cabling. Certified testing, cable locating , AP ,
TVs, cameras, and point to point antennas. Installation after hours around patients .
Reference Name: Fresno Community Medical Center Contact: Dan CaleDNDod
Address: ~2;v8~23~Euore~sn1-1i.o,,_,S<J.Jt.__ ____________________ _
City: Fresno State:
Phone No.: ( 559 ) 459-2426 Date:
Service Provided: --
CA Zip: 93721
Installation of Cat 6 cables, fiber optic cabling , AP , AV installs. Pulling cables through manholes in confined spaces, J Hook installation , floor coring, MDF and IDF
buildings.
Reference Name:
Address:
City: Fresno
_,_f ..,.re ... s .... n .... o_._P..(;a .... c...,ifi..,.c_.,I .ul n .... iv ... e~rYJSi>t.1ty,______ Contact:
1717 South Chestnut
Webster Alfonso
State: CA ---Zip: 93702
Phone No.: { 559 ) 453-3415 Date: 4/1/2018
Service Provided:
room build outs.
Reference Name:
Address:
City: Clovis
Phone No.:
Installation of Cat 6 and Fiber Optic cabling. Testing, cable locating, AP , TVs, cameras, and point to point antenna. Also , data
....c ... 1 .... 0 1 ... .iis~C .... o'"'"m .... m ..... u .... n .... itj.,_1 ._.H'""os-p ... it-al,____ Contact: Tyson Johnson
2755 Herndon Ave
State: CA Zip: 93611 _;_;_"'-------
{~ 387-1252 Ext 41252 Date: 7111/2018
Service Provided: Installation of Cat 6 cabling, fiber optic cabling , AP, and AV installation. Confined space certification , J Hook installation, fl oor coring,
MDF and IDF buildouts.
Failure to provide a list of at least five (5) customers may be cause for rejection of this RFQ.
G:\PUBLIC\RFQ\FY 2018-19119-018 INTERNAL LOW VOLTAGE WIRING\ 19-018 INTERNAL LOW VOLT AGE WIRING.DOC
Quotation No. 19-018 Page 17
SCOPE OF WORK
The County, on behalf of the Internal Services Department, Information Technology (ISO-IT ) Division , is in
need of a single vendor for provision of low voltage cabling services at various County facil ities, in
accordance with categorical bid amounts listed in this RFQ .
Fresno County encompasses over 6 ,000 square miles. The County has a need to supply reliable cabling
installation and servicing needs throughout the County area, with the majority of servicing needs being
centralized in the Fresno/Clovis metropolitan area . Remote areas may include but are not limited ;
Coalinga , Shaver and Mendota
The County has spent between $275,000 and $600,000 , per year, over the last th ree calendar year cycles
(2014-2016) for its low voltage cabling projects . The County's Internal Services Department expects its
installation(s) to increase threefold (conservative estimate) during the next 5-year cycle . In anticipation for
this growth in business, the County seeks to ably secure pricing and vendor availability across small, and
large low voltage installation projects.
SUMMARY OF PROXY PROJECT FOR QUOTATION
An attached Comply/Not Comply List (Service Specifications) is provided , detailing all required voice and
data termination elements, installation requirements , and testing certifications required in County of Fresno
Low Voltage installations.
For this quotation , bidders will be required to submit a singular bid , for a low-voltage wiring project within
the interior of a multi-floored County Building . This quotation may not be used as a starting , base
quotation for a prospective wiring project within a County Building. An example Wo rks heet for Quotation is
provided . This quotation is to be performed in absentia of a walk-through tour. All bidders will be treated
equally and no bidder will be provided with an onsite walk-though.
Bidders will be required to provide evidence of certification for installation of Ortronics and Leviton
networking products , and provide unit cost pricing for specific Ortronics and Leviton products, as outlined
in the RFQ .
G:\PUBLIC\RFQ\FY 2018-19\19-018 INTERNAL LOW VOLTAGE WIRING\19-018 INTERNAL LOW VOLTAG E WIRING .DOC
Quotation No. 19-018
COUNTY BUILDING WORKSHEET FOR QUOTATION
(PROXY SAMPLE PROJECT)
Page 18
o 6 Floors , 6 Network Rooms above each other concrete floor is 10 inches t hick. Each floor as the
same layout, this building is a rectangle with no firewalls . Drop ceiling has 3 feet of clearance on
each floor. Network room is in the exact center of the building .
iJ Vendor shall install 2 network racks in the MDF and 1 in each IDF. Rack shall be Ortronics
Mighty Mo 6 cable management rack -45U, OR-MM6706.
D Overhead Ladder Rack connecting racks to walls.
r J All network rooms are 12 X 8 ft.
u Core 2 - 4 inch wholes (under installed rack, both holes under one rack) must be filled with fire-block
at the end of the job.
D All patch panels shall be Leviton eXtreme Cat 6 48 port patch pane ls.
0 Leave 1 U between patch panels
D Pull Berk-Tek Single Mode Bend Insensitive ITU-T G.657.A112 strand fiber to each IDF from
MDF, LC connectors (fuse only ).
c Terminations shall use fusing cassettes at each end, Leviton SPLCS-12L splice Module 12-F OS2
LC Blue.
Cl Vendor shall use Leviton 5R2UH-S06 Opt-X 2000i 2RU Fiber Enclosure with Sliding Tray in the
MDF
I I Vendor shall use Leviton 5R1 UH-S03 Opt-X 2000i 1 RU Fiber Enclosure with Sliding Tray in each
IDF.
D 250 Desktop network connections per floor, 6 Floors. Maxim um length is 300 feet. Vendo r shall use
Berk-Tek Cat 6 Lanmark 1000 Plenum Cable or compa rable cable for all station locations.
o 2 cables per cubicle , 50 cubicles per floor.
o 4 cables per office, cables to be dropped on opposing walls -with two cables on each wall ,
25 offices per floor.
o 50 remaining cables to be used in different locations; printer stations, conference rooms etc.
All single and double gang faceplates shall be Leviton Quickport plates with Leviton Quickport
connectors.
LJ All modular furniture shall use Leviton modular jacks.
D Vendor shall mount 5 APs per floor, 6 floors and use Berk-Tek Cat 6A LANmark -XTP or
comparable cable. 2 cables per AP. Average length is 200 feet. Place County provided AP 's.
D 15 cameras to be installed throughout the building inside and out. (Cou nty to provide camera )
access to the roof for cables is existing . Vendor shall use Berk-Tek Cat6 Lanmark 1000 cable for
ca meras . The total length for each camera is 300 feet.
D Run 6 Berk-Tek Cat6 Lanmark 1000 cables from MDF to each IDF, terminate , label and test.
~ Any additional materials not indicated here shall be the respons ib ility of the vendor to provide.
0 Change o rders will be completed upon County approval.
G:\PUBLICIRFQ\FY 2018-19119--01 8 INTERNAL LOW VOLTAGE WIRING\19-018 INTERNAL LOW VOLTAGE WIRING.DOC
Quotation No. 19-018 Page 19
QUOTATION SCHEDULE
COMPANY: Teledata Services Co.
a. Number anticipated costs for materials, labor, and ancillary costs:
Description Total Labor Persons Total Labor &
Estimated Estimated (#) Materials Estimate
Project Length
(Days & Hours)
All labor, materials, taxes, containers,
insurance , etc. as necessary to
complete the in-building low voltage 45 D/1772 6 $ 317 379 .10
wiring needs as specified in the County
Building Worksheet for quotation.
Listed Hardware QTY Unit Price Extended Reduced Cost
Price /Bulk Cost
Please see attached estimate 10095 f< ~r listed hardware tc comolete this oroiect.
Ortronics Mighty Mo 6 Cable Management 7 548.32 3,837.60
Rack-45U
Leviton eXtreme Cat 6 48 Port Patch Panels 36 310.09 11 ,163.10
Leviton 5R2UH-S06 Opt-X 2000i 1 RU Fiber 5 231.01 Enclosure with Slidinq Tray 1 ,155.06
Leviton 5R2UH-S06 Opt-X 2000i 2RU Fiber 1 325.38 3 25.38
Enclosure with Sliding Tray
Leviton Quickport Single Gang Faceplates 300 1.70 510
Leviton Quickport Double Gang Faceplates
Berk-Tek Cat 6 Lanmark 1000 Plenum Cable 307,500 .;:s;:s IV 1,-' IV
TOTAL TOTAL
Material Only $ 166,759.10 $
G:IPU BLICIRFQ\FY 2018-19119-018 INTERNAL LOW VOLTAGE WIRI NG\19-018 INTERNAL LOW VOLTAGE WIRING .DOC
1A~dn~~ 3886 N ANN AVE. Estimate ~ -----r-FRESNO, CA 93727 .......__ SERVIC ~ COMPANY Date Estimate Number
~~ 10/2 /2018 10095
Name and Address Scove of Work
County of Fresno 10095 Proxy Sa mple project
2048 N Fine Ave.
Fresno CA 93727
P.O. Number Customer Phone Customer Contact Due Date Project Name
600-5825 11/1/2018 10095 Proxy Sample proj ect
Item Description Qty Total
10095 Proxy Sample project
Data Cabling Material
Cat 6 LM 1000 Plenum Green Cat 6 Lanmark 1000 Plenum Cable Green. Part # 300,000 98,823.ooT
10032097
Cat 6 Jack Green Leviton Cat 6 Jack Green. Part#: 61110 -RV6 1,500 8,9oi.00T
48 Port Cat 6 Patch Panel 48 Port Cat 6 Patch Panel. Part#: 69586-U48 36 11,163.10T
Mighty Mo 6 Cable Mang. Rack OR-MM6706. MM6 Cable Management Racks , 6 .5 7 3,837.60T
channel depth, 7', black
Cable Runway 12" Universal Cable Runway; 12"W x 1.5"H x 9.96'L; 7 660-42T
Gray. Part#: 10250-712
Wall Angle Support Kit 12" Wall Angle Support Kit 3/16" Black. Part#: 7 173-48T
11421-712
4 Port Mod Furniture Faceplate QuickPort Modular Furniture Ext. Depth Faceplate, 300 i ,866-45T
4-Port, Black. Part#: 49910-EE4
2 Port Faceplate White 2 Port Faceplate White 300 510.60T
Access Point Material
Cat 6A LM 1062 Plenum Cat 6A LANmark-10G2 Pl e num Part#: 12,000 7,016.64T
6AP4P24-BL -R-BER-AP
Cat 6A UTP Connector Atlas-Xi Cat 6A UTP Connector Part#:6AUJK-RL6 120 l,477.98T
24 Port Patch Panel 1RU QuickPort Patch Panel, 24-Port, 1RU. Cable 6 29i.46T
Management bar included. Part#: 49255-H24
2 Port SMB White 2 Port Surface Mount Box White. Part#: 60 124.20T
41089-2WP
Camera Material
Cat 6 LM 1000 Plenum Green Cat 6 Lanmark 1000 Plenum Cable Green. Part # 4,500 l,482.35T
10032097
Cat 6 Jack Green Leviton Cat 6 Jack Green. Part#: 61110-RV6 30 i78.02T
1 Port SMB White 1 Port Surface Mount Box White 15 28.98T
Fiber Optic Material
Changes -
Signature Subtotal
E-Mail Address I Phone# Fax# Sales Tax (7.975%)
Mark@t scfresno.com I (559) 291-3975 559.291.3977 Total
Page 1
7AkJ~-'--3886 N ANN AVE. Estimate ~ I , '7.111. ---------FRESNO, CA 93727 -....... S E RVICES COMPANY Date Estimate Number
-~;;;...-: 10/2/2018 10095
Name and Address Scope of Work
County of Fresno 10095 Proxy Sample project
2048 N Fine Ave.
Fresno CA 93727
P.O. Number Customer Phone Customer Contact Due Date Project Name
600-5825 11/1/2018 10095 Proxy Sample project
Item Description Qty Total
12 Strand SM Plenum 12 Strand SM Plenum Fiber Optic Cable 600 26i.58T
PDP012AB0707
Opt-X Fiber Enclos. IBtra 2U Opt-X IBtra 2RU Fiber Enclosure with sliding tray, 1 325.38T
empty, accepts up to 6 adapter plates and splice
trays or 6 MTP modules. Part #: 5R2 UH -So6
Opt-X Empty Enclosure Opt-X 10ooi 1U Distribution and Splice Enclosure 5 1,155 .06T
With Sliding Tray, Empty Part #:5R1UH-So3
Opt-X 12 Strand Cassette OM2 Opt-X 12 Strand Cassette OM2 SPLCS -12L 10 3,23i.73T
6-Feed Cables Per Floor
Cat 6 LM 1000 Plenum Green Cat 6 Lanmark 1000 Plenum Cable Green. Part # 3,000 988.23T
10032097
48 Port Cat 6 Patch Panel 48 Port Cat 6 Patch Panel. Part#: 69586-U48 1 310.09T
Additional material needed to support cat 6 and
fiber optic cabling.
Cat 64 J-Hook w/ Clip Cat 64 J -Hook with Hanger Clip 500 2,898.ooT
Cat 32 J-Hook w / Clip Cat 32 J-Hook w/ Hanger Clip 1,200 3,450.ooT
Cat 12 J-Hook w/ Clip Cat 12 J -Hook with Hanger Clip 600 855.60T
6' Ceiling Hanger 6' Ceiling Hanger with wire 12 ga. Part #: X-CW 2,300 1,855.20T
U27
0.27 Caliber Shot Red Hilti 0.27 Caliber Red Boosters Part#: 50353 2,300 402.39T
Core Hole Concrete Core Hole. 14 1,190.00
4" Ready Sleeve FS400 -STI SpecSeal READY SLEEVE 10 59i.68T
Misc. Material Label tape, string, tape, velcro, mounting hardware 1 480.ooT
etc ...
Prevailing Wage Labor Labor Requiring Prevailing Wages 1,772 150,620.00
Changes -
Signature Subtotal $305,150.22
E-Mail Address Phone# Fax# Sales Tax (7.975%) $12,228.88
Mark@tscfresno.com (559) 291-3975 559.291.3977 Total $317,379.10
Page2
Quotation No. 19-018 Page 20
COMPLY/NOT COMPLY
Compliance and understanding of the specification is to be noted by marking "COMPLY" on the
line provided to the right of the specification. Non-compliance is to be indicated by marking
"NOT COMPLY" on the line . A detailed statement explaining why they fail to meet the stated
specification or requirement must accompany all non-compliant items.
SERVICE SPECIFICATIONS
Provision of voice/data grade, coppe r riser, station distribution, multi-mode fiber, single
mode fiber and CAT 6A Class E/CAT7 data cabling distribution to support voice and
data communications
1. VOICE, DATA, AND FIBER TERMINATIONS
a . Terminations on standard CAT 6A Class E RJ-45 8 -position jack
(ANSl/TIA/EIA-568B), unless otherwise specified, and according to cable
plant requirements
b. Certified to install Ortonics products
c. Certified to install Leviton products
d. Berk-tek CAT6A Class E cable use, and standardized to T568B
e. MDF/IDF to 110-type termination to appropriately paired bracketing and
hardware
f. Cable trays, backboards , and frames to provide a logical layout to
equipment spaces and IDF location (ANSl/TIA/EIA-606A)
g. Fiber cable at multi-mode 50/125 micron, single mode at ITU-T G .657 .A1
h. The vendor certified to install both multi-mode and single mode fiber.
2. INSTALLATION
a. The vendor will coordinate with County ISO-IT to coordinate anticipated
interruptions; County reserves the right to minimize interruptions /schedu le
some services during after hour schedules
b. The vendor will advise ISO-IT of major disturbances (drilling , framing , and
other installation) prior to beginning work
c. The vendor shall supply its own necessary tools, equipment, ladders, etc., to
complete work
d.
e.
f.
The vendor shall broom clean/work areas at end of each shift workday
Installation equipment, materials and product will only be allowed to be kept in
specified areas; hallways, office areas , lobbies, etc.; County will not be held
liable for lost or stolen equipment
All cabling secured above ceiling spaces to building structure at eight (8) foot
intervals through combined use of, but not limited to , J hooks , beam clamps,
D-rings , and hangers.
• At no time shall data drops/homeruns be secured to the building structure
above ceiling without the use of cable supports
G:IPUBLICIRFQIFY 2018-19119-018 INTERNAL LOW VOLTAGE WIRING\19-018 INTERNAL LOW VOLTAGE WIRING.DOC
COMPLY/
NOT COMPLY
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
C omply
Comply
Comply
Comply
Comply
Comply
Quotation No. 19-018
SERVICE SPECIFICATIONS
• Cabling about ceiling shall be sectioned off, bundled & tied; and routed
back to intermediate, MDF/IDF(s) or MPOE(s) using a star configuration
• Wiring shall run continuously from the outlet to the wiring closet without
breaks or splices
• Cable supports (J Hooks, etc.) shall be sized 50% larger than needed to
allow for future growth
g . All Boxes equipment and cable shall be firmly secured in place ; boxes, jacks,
and blocks shall be plumb and square; consideration to be given for overall
installation aesthetics and cleanliness
• Sample Installation diagrams are to be followed at all times
• Deviations due to design and/or building structure , must be cleared with
County's ISD-IT Low Voltage Coordinator
h. Any new or replacement premises wiring shall be clearly labeled; the vendor
and County will work to design a structured method of designing all cabling
involved with the project
i. The vendor will observe all applicable departmental safety and security
regulations established
j. The vendor is responsible for repairing any damage it causes to any County
building;
k .
I.
m .
n .
• The vendor shall exercise reasonable care to avoid any damage to
County property
• The vendor must report to the County any property damage that may
exist or may occur during the occupancy of the site
The vendor must perform all duties as expected , and run all j umpers and
wiring for surge protection to the carrier network, or as otherwise directed by
the ISD-IT Project Manager.
The vendor must correct all defects for which the vendor is responsible, within
one (1) week of notification, unless other arrangements are agreed upon by
County and the vendor
Upon completion of work, the vendor must remove its tools, equipment and all
debris from the premises and must leave the premises clean and neat
The vendor will obtain ISO-IT approval before cutting into or through any part
of the building structure such as beams, girders , concrete or tile floors,
partitions and ceilings. The vendor shall restore any girders, beams, floors ,
partitions , ceilings , fire partitions and walls to their original condition
G:IPUBLIC\RFQIFY 2018-19\ 19-018 IN TERNAL LOW VOLTAGE WIRING\ 19-018 INTERNAL LOW VOLT AG E WIRING.DOC
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COMPLY/
NOT COMPLY
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Quotation No. 19-018
SERVICE SPECIFICATIONS
0.
p.
• Any roof penetrations shall adhere to NRCA standards . The proper
integration of new electrical conduit into existing roofing requires
penetrations to be no less than 12" from the base of the perimeter wall or
any adjacent penetration or roof curb. Conduit should be contained within
a sheet lead pre-manufactured or field-fabricated lead jack in a diameter
closely resembling, but larger than that of the conduit. The top of the lead
jacks are to be closed from weather using a galvanized stainless steel
clamp and Terpolyer sealant. Conduit on weather-resistant wood or
rubber blocks are to allow for unrestricted drainage, and verify all anchors
used to attach the cameras to the perimeter walls are properly sealed with
a Terpolymer sealant -no bituminous (asphalt) or mastic roofing products
are to be used.
The vendor shall coordinate all work with ISD-IT
Core boring set up is to be handled in such a way as to minimize interference
with daily operations and with minimal impact to the work environment.
Structural engineering approval may be required, depending upon the building
and location of the desired core bore
q. Fiber optic cable service loops are to be provided at all fiber termination
points. Wiring closet loops are to be a minimum of 15ft. End termination or
main termination point loop is to be a minimum of 150ft.
r .
s.
t.
u.
V.
Category 6A Class E and Category 3 horizontal cabling shall have a minimum
two (2) foot service loop for each cable above ceiling. Service loop is to be
neatly dressed and secured
Category 6A patch panel terminations are to maintain cable jacket and twist a
minimum of one half inch from point of termination. End station terminations
are to maintain cable jacket and twist up to the edge of the jack housing.
All indoor/outdoor splices and distribution must be enclosed in an enclosure
designed for the purpose and able to provide maximum protection to splices
and protection from environmental effects
All splices must be able to withstand environmental effects and mechanical
shock
Splice trays must protect all fiber splices
• Fusing cassettes are to be used on the end of all terminations unless
explicitly defined otherwise by the ISD-IT Low Voltage Coordinator
w. All inside distribution and outside plant fiber cabling must utilize loops at
MDF/MPOE and vaults for strain relief.
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Page 22
COMPLY/
NOT COMPLY
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Quotation No. 19-018
SERVICE SPECIFICATIONS
x . The use of inner duct is mandatory in ALL situations that fiber is being
installed. Buried or aerial fiber optic cable must be approved and designed to
specific standards intended for aerial or buried application.
y.
• All fiber must be plenum grade when directed according to regulatory
code, or unless otherwise specified by ISO-IT low voltage project
manager, and run in an inner duct to its termination point (fiber patch
panel)
Installation work may involve performing installation duties in an operational,
production datacenter. At no time will installation work be permitted without
direction from County's ISD-IT project manager and under direct supervision.
3. TESTING AND ACCEPTANCE
a.
b.
c .
d .
e.
f.
g.
ISO-IT will make inspection as it deems necessary when notified by the
vendor that the services requested , or any part thereof, are ready for
acceptance. If items from the bid have been omitted or need changing as per
requirements stated herein , they shall be noted in a "punch list". This
deviation list w ill be given to the vendor, who is expected to complete all items
within the time specified by ISD-IT
Installation of structured horizontal wiring , cable riser, voice and data drops,
raceway, terminations, fiber riser, fiber distribution , coring, and peripheral
equipment must be completed
Performance and quality tests shall be conducted as specified for each job
Incorporating the full range of testing specified , successful testing by the
vendor shall include a written report of all performance and quality results
p rovided to the ISO-IT project manager
Implementation of any and all deviation list items which may result from
inspections by the ISD-IT project manager must be completed within one (1)
week unless agreed upon by both parties
Acceptance of each bid for the services requested shall be granted after all
equipment has passed the tests required , and has been in operation thirty
(30) consecutive days without a major failure. In the event of a failure, the
County reserves the right to extend the acceptance date until a time the
installation complies with the thirty (30) day major fault free requirement
Final payment to the vendor will be made within forty-five (45) days receipt of
an approved invoice and upon acceptance of services from ISD-IT
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Page 23
COMPLY/
NOT COMPLY
Comply
Comply
Comply
Comply
Comply
Comply
Comply
C omply
Comply
Comply
Quotation No. 19-018
SERVICE SPECIFICATIONS
4. CATEGORY 6A CLASS E
Testing shall be end to end , patch panel to jack including patch cables according to
material installed, and according to regulatory code. {Total run length not to exceed
316ft., with patch cables 328ft). Test results shall be presented in an Excel
spreadsheet, version 5.0 or greater, detailing cable port location (building , closet
etc.) and all requested test data for the run.
The following tests shall be run on all installed Category 6A Class E data runs .
a. Length
b. Insertion Loss
c. NEXT Loss
d. PS NEXT Loss
e. PS Next Loss
f. ACR-F Loss
g. Return Loss
h. Propogation Delay
i. Delay Skew
5. SINGLE MODE AND MUL Tl-MODE FIBER TESTING
Testing is to be end to end with all terminations and splices involved for each
strand tested, OTDR, Both directions . Test results shall be presented in an Excel
spreadsheet, version 5.0 or greater, detailing cable, cable port, location (building ,
closet etc.), length and attenuation in dB. Fluke OTDR testing reports can be
utilized where and when approved by the ISD-IT project manager.
The following standards will be used on all installed fiber strands:
a. ANSl/TIA/EIA-455-59A, Measurement of Fiber Point Discontinuities Using an
OTDR
b. ANSl/TIA/EIA-455-60A, Measurement of Fiber or Cable Length Using an
OTDR
c. ANSl/TIA/EIA-455-61A, Measurement of Fiber or Cable Attenuation Using an
OTDR
d. ANSl!TIA/EIA-526-7, Optical Power Loss Measurements of Installed Single
Mode Fiber Cable Plant
e. ANSl!TIA/EIA-526-14-A, Optical Power Loss Measurements of Installed
Multimode Fiber Cable Plant
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COMPLY/
NOT COMPLY
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Comply
Quotation No. 19-018
SERVICE SPECIFICATIONS
INSTALLER Q UALIFICATION S
a. Each j ob bid will require a qualified installer, certified for the installation of
Ortronic products and Ber k-Tee cabl ing (or equiva lent ). Evidence of this
certification may be required , at any time, during the term of the cont ra ct
b. Special qualifications (livescan or other) may be required for THE V ENDOR
installer(s), depending upon job environments , location or purpose (exam ple:
Sheriffs office , Coroner, School sites )
6. SERVICE WARRANTY
The v endor shall provide a warranty of 30 days followi ng occupancy as a standard
business practi ce unless the warranty requirement is waived in writing by the
County's ISO-IT Project Manager
Page 25
COMPLY/
NOT COMPLY
Comply
Comply
C om ply
Comp ly
Comply
**Please Note: Failure to comply to all services requested will not automatically disqualify
any Bidder.
G:\PUBLI CI RFQ\FY 20 16-19\19--016 IN TERN AL LOW VOLTAGE WIRING\19--016 IN TERNAL LOW VOLTAG E WIRING.DOC
Quotation No. 19-018 Page 26
CHECK LIST
This Checklist is provided to assist the vendors in the preparation of their bid response. Included in this list ,
are important requirements and is the responsibility of the bidder to submit with the bid package in order to
make the bid compliant. Because this checklist is just a guideline, the bidder must read and comply with the
bid in its entirety.
Check off each of the following:
1 . x
2. x
3. x
4 . x
5 . x --
6 . x --
The Request for Quotation (RFQ) has been signed and completed.
Addenda , if any , have been signed and included in the bid package .
The completed Reference List as provided with this RFQ.
The Quotation Schedule as provided with this RFQ has been completed , price reviewed for
accuracy and any corrections initialed.
Indicate all of bidder exceptions to the County's requirements , conditions and specifications
as stated within th is RFQ .
The Participation page as provided within this RFQ has been signed and included
7. x Bidder to Complete page as provided with this RFQ.
8. x Verification of Department of Industrial Relations Contractor Registration .
9. X Verification of Contractor's License and the Department of Consumer Affairs -Contractors'
State License Board.
10. x Return checklist with RFQ response.
11 . x Completed RFQ in pdf format, electronically submitted to the Bid Page on Public
Purchase.
G:\PUBLIC\R FQ\FY 201 8-1911 9-0 18 INTERNAL LOW VOLTAGE WIRIN G\19-018 INTERNAL LOW VOLTAGE WIRING.DOC
19-018 EXHIBIT A
COMPANY: Teledata Services Company
BIDDER QUESTIONNAIRE
BIDDER SHALL RESPOND TO ALL OF THE FOLLOWING QUESTIONS:
1. How many years has your firm has been providing low voltage wiring services:
Teledata Services Company has been providing low voltage wiring service for 35 years.
a. What is the physical address for your company's regionally located base of operations:
Our address is: 3886 N Ann Ave, Fresno, CA 93727
------
b. Of your staff, how many specifically possess BISCI technician certification and associated
licensure requirements? How many apprentice underneath certified installers? (i.e. what is your
certified technician: apprentice ratio?)
_ 1 apprentice to 5 technicians. For every 5 hours worked with a technician, the apprentice g'--e_ts_1_h_o_ur_. ---------
2. On a separate sheet of paper, address each of the following procedures and include a current copy of
your firm's policy and procedure manual relating to each procedure.
A. Personal Security Screenin g
8. Facilities and procedures for storing work materials for in sta ll ation
C. Training procedures to ensure proper functional terminations and connections
D. Oversight on work completed
3. Describe how your agency has dealt with any security breaches by employees of your company.
_If ~ployee is caught in the act of a security breach, that employee will be t~d immediatley.
19-018 EXHIBIT A
4. Explain how your agency has dealt with any NON-best practice installation by staff employed by your
company , and how problems were ameliorated.
Em ployee is notified about non com pliance practice by the su pervisor. The emeloyee is monitored to ensure
best practices. and followed up by the lead technician Qualit::t Assurance.
5. Does your company belong to any professional associations? Yes
a . If yes , please name : DNoCJ
6. List all principals , key employees, owners, partners, and any other person controlling the business of
the bidder, including their titles.
NAME TITLE
Mark Furin President
Steve Furin Vice President
Don Furin Secritary
Greg Stone Manager
Brittany Duarte AccountinQ AP/AR and Payroll
19-018 EXHIBIT A
7. Number of people employed full-time: __ 1 O ______ Part-time: _________ _
a. List the names, length of service, and full-time or part-time status for each employee.
STATUS
EMPLOYEE NAME LENGTH OF SERVICE
(FULL-OR PART-TIME)
Chris Baldwin 11 Years Full-Time
Charles Barner 2 Years Full-Time
Curtis Kinnish 4 Years Full-Time
Dakota Stump 2 Years Full-Time
Greg Stone 19 Years Full-Time
Jerrv Looez 1 Year Full-Time
Matt Richens 2 Years Full-Time
Mark Audelo 15 Years Full-Time
Mike Duarte 2 Months Full-Time
Tobv Lebow 2 Years Full-Time
Teledata Services: Material Handling and Storage
5,000 SQFT Warehouse with 4,000 SQFT of Warehouse.
Complete stock of Leviton, Berk-Tek, Ortronics connectivity.
What should your employees know before moving, handling, and storing materials?
In addition to training and education, applying general safety principles-such as proper work practices,
equipment, and controls-can help reduce workplace accidents involving the moving, handling, and storing of
materials. Whether moving materials manually or mechanically, your employees should know and understand the
potential hazards associated with the task at hand and how to control their workplaces to minimize the danger.
Because numerous injuries can result from improperly handling and storing materials, workers should also be
aware of accidents that may result from the unsafe or improper handling of equipment as well as from improper
work practices . In addition, workers should be able to recognize the methods for eliminating-or at least
minimizing-the occurrence of such accidents. Employers and employees should examine their workplaces to
detect any unsafe or unhealthful conditions, practices, or equipment and take corrective action.
What are the potential hazards for workers?
Workers frequently cite the weight and bulkiness of objects that they lift as major contributing factors to their
injuries. In 1999, for example, more than 420,000 workplace accidents resulted in back injuries. Bending, followed
by twisting and turning, were the more commonly cited movements that caused back injuries. Other hazards
include falling objects, improperly stacked materials, and various types of equipment. You should make your
employees aware of potential injuries that can occur when manually moving materials, including the following:
Strains and sprains from lifting loads improperly or from carrying loads that are either too large or too heavy,
Fractures and bruises caused by being struck by materials or by being caught in pinch points, and Cuts and bruises
caused by falling materials that have been improperly stored or by incorrectly cutting ties or other securing
devices.
What precautions should workers take when moving materials manually?
When moving materials manually, workers should attach handles or holders to loads. In addition, workers should
always wear appropriate personal protective equipment and use proper lifting techniques. To prevent injury from
oversize loads, workers should seek help in the following:
When a load is so bulky that employees cannot properly grasp or lift it, when employees cannot see around or
over a load, or When employees cannot safely handle a load. Using the following personal protective equipment
prevents needless injuries when manually moving materials: Hand and forearm protection, such as gloves, for
loads with sharp or rough edges . Eye protection. Steel-toed safety shoes or boots. Metal, fiber, or plastic
metatarsal guards to protect the instep area from impact or compression.
What precautions should workers take when moving materials mechanically?
Using mechanical equipment to move and store materials increases the potential for employee injuries. Workers
must be aware of both manual handling safety concerns and safe equipment operating techniques. Employees
should avoid overloading equipment when moving materials mechanically by letting the weight, size, and shape of
the material being moved dictate the type of equipment used. All materials-handling equipment has rated
capacities that determine the maximum weight the equipment can safely handle and the conditions under which it
can handle that weight. Employers must ensure that the equipment-rated capacity is displayed on each piece of
equipment and is not exceeded except for load testing. Although workers may be knowledgeable about powered
equipment, they should take precautions when stacking and storing material. When picking up items with a
powered industrial truck, workers must do the following: Center the load on the forks as close to the mast as
possible to minimize the potential for the truck tipping or the load falling, Avoid overloading a lift truck because it
impairs control and causes tipping over, Do not place extra weight on the rear of a counterbalanced forklift to
allow an overload, Adjust the load to the lowest position when traveling, Follow the truck manufacturer's
operational requirements, and Pile and cross -tier all stacked loads correctly when possible.
What precautions must workers take to avoid storage hazards?
Stored materials must not create a hazard for employees. Employers shou ld make workers aware of such factors
as the materials' height and weight, how accessible the stored materials are to the user, and the condition of the
containers where the materials are being stored when stacking and piling materials. To prevent creating hazards
when storing materials, employers must do the following: Keep storage areas free from accumulated materials
that cause tripping, fires, or explosions, or that may contribute to the harboring of rats and other pests; Place
stored materials inside buildings that are under construction and at least 6 feet from hoist ways, or inside floor
openings and at least 10 feet away from exterior walls; Separate noncompatible material; and Equip employees
who work on stored grain in silos, hoppers, or tanks, with lifelines and safety belts. In addition, workers should
consider placing bound material on racks, and secure it by stacking, blocking, or interlockin g to prevent it from
sliding, falling, or collapsing.
What safeguards must workers follow when stacking materials?
Stacking materials can be dangerous if workers do not follow safety guidelines. Falling materials and collapsing
loads can crush or pin workers, causing injuries or death. To help prevent injuries when stacking materials, workers
must do the following:
Stack lumber no more than 16 feet high if it is handled manually, and no more than 20 feet if using a forklift;
Remove all nails from used lumber before stacking; Stack and level lumber on solidly supported bracing; Ensure
that stacks are stable and self-supporting; Do not store pipes and bars in racks that face main aisles to avoid
creating a hazard to passersby when removing supplies; Stack bags and bundles in interlocking rows to keep them
secure; and Stack bagged material by stepping back the layers and cross-keying the bags at least every ten layers
(to remove bags from the stack, start from the top row first). During materials stacking activities, workers must also
do the following: Store baled paper and rags inside a building no closer than 18 inches to the walls, partitions, or
sprinkler heads; Band boxed materials or secure them with cross -ties or shrink plastic fiber; Stack drums, barrels,
and kegs symmetrically; Block the bottom tiers of drums, barrels, and kegs to keep them from rolling if stored on
their sides; Place planks, sheets of plywood dunnage, or pallets between each tier of drums, barrels, and kegs to
make a firm, flat, stacking surface when stacking on end; Chock the bottom tier of drums, barrels, and kegs on
each side to prevent shifting in either direction when stacking two or more tiers high; and Stack and block poles as
well as structural stee l, bar stock, and other cylindrica l materials to prevent spreading or tilting unless they are in
racks. In addition, workers should do the following: Paint walls or posts with stripes to indicate maximum stacking
heights for quick reference; Observe height limitations when stacking materials; Consider the need for availability
of the material; and Stack loose bricks no more than 7 feet in height. (When these stacks reach a height of 4 feet,
taper them back 2 inches for every foot of height above the 4-foot level. When masonry blocks are stacked higher
than 6 feet, taper the stacks back one-half block for each tier above the 6-foot level.)
Teledata Services Hiring Procedure:
Our employee background check policy refers to our guidelines for investigating our job candidates' backgrounds
as part of our hiring process. Background checks help us:
Get insight into candidates' background .
Ensure we hire reliable employees.
Verify candidates' information for truthfulness and accuracy .
Screen candidates convicted of serious criminal behavior.
Background checks may include:
Criminal records.
Credit reports.
Drug testing.
Verification reports (e.g. identity, previous e mployment, education, SSN)
Driving records.
Reference checks.
All candidates aren't required to pass every type of background check we offer before our company hires them.
Each position ha s its own requirements. For example, driving records may be relevant to field reliable salespeople
and taxi drivers, but not to hire office managers. The basic background screening includes [verificat ion reports and
reference checks.]
Local laws may prohibit or restrict certain types of background checks. We'll comply with legal guidelines at all
times.
Criminal record checks are essential if candidates are interviewing for positions where they will:
Represent our company and deal with our clients or stakeholders. [Exa mple: Legal Counsel.)
Have access to sensitive and confidential information [Example: VP of Human Resources.]
Handle money and finances [Example: Accountant.]
Have any contact with children or the elderly
Hiring managers and HR staff must:
Inform candidates that a background check is required in the position's job advertisement.
Ask candidates to provide written permission before conducting a background check and let them know how long
the process will take.
Hire a repu table and reliable background check provider. Criteria to consider when choosing a provider are: cost,
legality, commitment to confidentiality and turnaround time. If our current provider doesn't meet our
requirements for these criteria, HR should search for a new provider.
Inform candidates of the results of their background checks and what we plan to do (reject or move candidates to
the next hiring phase.) Background check providers should give candidates copies of their results.
Conduct a background check on all candidates who pass through the [interview phase) for a specific position
without discriminating against certain indi viduals.
Give candidates information they need to dispute a report or address any issues a background check turns up.
Hiring managers/HR must tell candidates a clean background check doesn't guarantee employment, unless they've
already received a verbal job offer.
Personnel Security
These procedures apply to all direct-hire employees, whether full-time, part-time, temporary, or
seasonal.
Applicants who appear to meet the position qualifications will be interviewed, and the results of
those interviews documented.
If being considered for hire, the following background checks will be preformed on the applicant. All
background check items will be documented. Check off each item on this list as it is placed in the
employee file, and place the completed check list in the employee file.
__ Original Application: References and employment history must be verified. The person
conducting the verification will write on the application their initials, the date , the person spoken
with for verification, and any relevant comments.
__ Drug/ Alcohol screening
__ Criminal background, nationwide (note the existence of a criminal record may not preclude
employment, but does warrant further review per company policy)
__ Copy of Government issued photo identification.
__ Copy of Social Security Card
__ Right to work/legal status verification
Once employed, the company reserves the right to conduct periodic checks and reinvestigations,
based on cause, and/or the sensitivity of the employee's position.
Teledata Services Co.: Termination and Connection
Proper cable termination practices are vital for the complete and accurate transfer of both analog and
digital information signals.
Insulation Displacement Connection (IDC) termination is the recommended method of copper
termination recognized by ANSl/TIA/EIA-568-A for UTP cable terminations. Commonly called punch-
down connections, these connections require the use of a small punch-down tool to properly secure the
cable to terminal bloc k.
Punch-down connections remove or displace the conductor's insulation as it is seated in the conn ector.
During termination, you press the cable between two edges of a metal clip, which displaces the
insulation and exposes the copper conductor. This ensures a solid connection between the coppe r
conductor and terminating clip. Screw-type terminal faceplates commonly used in voice applications are
not re commended by ANSl/TIA/EIA-568 -A for UTP terminations.
A crimp-style connector for copper and coaxial cable is dependent upon the shape and diameter of the
cable. The cable may be round or flat. You must ensure you've selected the proper crimp connector for
your specific cable .
The following types of cable are currently recognized by the ANSl/TIA/EIA-568-A standard for use in
premises cabling:
• 100 ohm unshielded twisted-pair copper cable (UTP}
• 100 ohm screened twisted-pair copper cable (ScTP)
• 150 ohm shielded twisted -pair copper cable (STP-A)
• Optical fiber cable
Pretermination functions. Proper preparation for cable termination not only improves the quality of the
job but also decreases the amount of time required for termination. Here's how it works. First, organize
the cable by destination. Place the cable to be terminated in close proximity to the point of termination,
and properly identify it to make sure it's terminated in the correct position.
• Cables may be entering the wiring closet from multiple directions, which frequently results in cables of
many different lengths. After determining the proper amount of slack necessary, you should relabel the
cables and cut them to uniform lengths. Pay attention to ensure the new labeling matches the old
labeling.
• Use tie wraps or hook and loop straps to secure the cables. Hook and loop straps should be evenly
spaced throughout the dressed length.
Use the proper cable management hardware.
•There are several different types and styles of cable management hardware. All of these products are
designed to properly support the in-place cables and relieve tension. They also provide support for
additional cable, you may need to install as a result of a move, add, or change .
• Because UTP and ScTP cable are protected from crosstalk and immunity from EMI through the cable's
pair twist and lay configuration, make sure you maintain the minimum bend radius of the cable. This
protects the integrity of the cable. The minimum bend radius for UTP and ScTP cable is four times the
cable diameter, while optical fiber cable is 10 times the diameter.
Copper IDC (punch-down) termination. There are four basic types of IDC termination blocks used in the
termination of horizontal and backbone copper cabling: the 66-type, 110-type, BIXTM, and LSA . These
comprise the majority of the market; however, other devices are available. Several manufacturers
provide rack-mountable and wall-mountable IDC termination hardware that can house multiple
termination blocks.
To ensure a good connection, you must follow the IDC connecting hardware manufacturer's
specifications closely. You also must comply with the proper procedures for:
• Determining the proper method and length of sheath removal.
• Untwisting the twisted-pair cable. (ANSl/TIA/EIA-568-A recommends a maximum of 13 mm [0.5 in] of
untwisted pairs, measured from the last twist to the IDC).
Forming and dressing the cable involves properly aligning and positioning the cables in a neat and
orderly manner for termination. You must also consider the length of cable needed to reach the
termination. In determining this length, you should leave enough slack in case you need to re -terminate
for any reason. Cable connection is not complete until all terminations are properly identified and
labeled. Let's look at this process step by step.
Organize cable by destination.
• Know the wiring scheme. If you use incompatible parts for terminating, drastic results may occur. With
copper JDC terminations, there are three predominant wiring schemes: T568A, T568B, and Universal
Service Order Code (USOC). Only the T568A and T568B wiring schemes are compliant with the
ANSl/TIA/EIA-568-A standard.
• For work area terminations, make sure all cables are available and properly labeled at the wall outlet
locations. In equipment rooms, ensure you install blocks and/or panels in accordance with the designer's
layout.
• Verify the right products are on hand for the application. Modular furniture requires a different variety
of outlets than drywall offices, so make sure you specify the proper product type and manufacturer.
Form and dress cable at the rear of the panel.
• First, prepare the cable for termination by bringing all cables into a bundle.
• On the front side of the rack, dedicate a minimum of one rack space (unit) (44.5 mm (1.75 in)] of cable
management for every two rack spaces (unit) (89 mm (3.5 in)] of patch panels.
• Dress the cable by ensuring all cables are parallel to each other. Next, smooth them with your hand
until they form a neat, orderly bundle.
Each type of IDC termination requires you to use a specially designed terminating tool for performing
the IDC termination correctly. Several manufacturers market termination tools with interchangeable
blades for use on several styles of IDC termination blocks. It's important to make sure the brand of tool
you're using is compatible with the blade.
Sometimes different blades look similar, but there are slight differences in design. Improper matching of
termination tool handle and blade can lead to serious personal injury, as well as poor terminations.
The following procedures generally address the proper methods and tools required to terminate copper
cable on each type of IDC termination block.
1. Determine method and length of sheath removal. You can perform sheath removal three ways:
Ringing tool: The ringing tool contains a razor blade, set to a depth that allows you to slit the sheath
deep enough to separate the sheath, but not nick the inner pairs. To properly use this tool, insert about
13 mm to 19 mm (0.5 in to 0. 75 in) of the cable into the tool. Turn the tool and then remove the severed
sheath with electrician snips.
Electrician's snips: Using the electrician's snips, carefully cut into the sheathing to a depth that exposes
the rip-cord. Using the rip-cord, pull down the sheathing until you're ready to remove the proper length
of sheath. Then remove the severed sheath with the snips.
Slitter tool: You should carefully insert the slitter tool between the cable sheath and the pairs. Slide the
tool carefully down the sheathing until you've prepared the proper amount of sheathing for removal.
Then, remove the severed sheath using snips.
2. Using a proper sheath removal tool, remove the cable sheath in accordance with ANSl/TIA/EIA-568-A
standards and the termination equipment manufacturer's specifications.
• Remove only enough sheath necessary to terminate the cable pairs and ensure that the twist of the
pairs is maintained. A common fallacy in the industry is that you should remove only 50 mm to 76 mm (2
in. to 3 in.) of sheath from the cable. This requirement can vary, depending on the block, type, and size
of the cable as well as type of IDC termination hardware manufacturer.
3. Separate, identify, and tie off binder groups.
• Binder groups are associated with SO-pair and larger pair-count cables.
• A unique color code identifies each binder group. Cables are grouped in 25-pair increments with each
25-pair group (or subgroup) individually wrapped with a fabric or plastic tape to identify the groupings.
Depending upon manufacturer, 25-pair binder groups are combined into identifiable master groups.
• Tie off binder groups to keep them identified until ready to terminate. One helpful hint is to use a
copper pair of the same color as the binder group. Twist it snugly, but not tightly to both the sheath end
and the outside end of the unsheathed cable binder group. This helps to identify binder groups.
4. Fan out and form cable pairs from each binder group.
• Place cable pairs uniformly so they do not cross or interfere with any other pairs.
• Wire pairs should be parallel with no tension at the point of connection and equal tension on all
connections.
The 66-type termination block. The 66-type IDC termination block is the choice for connecting voice
applications such as PBX, Key Telephone Systems (KTS), and some LANs. Several manufact urers of 66 -
type termination block designs have updated their termination blocks to handle high-speed data
applications and comply with ANSl/TIA/EIA-568-A Cat. 5 specifications. Make sure you 're installing the
appropriate 66-type IDC termination block in new in stallations. You typically mount the 66-type
termination block on backboards with brackets.
The 110-type termination block. Electrical professionals use the 110-type IDC termination hardware in
both voice and data cabling applications. You'll find backbone cabling is commonly terminated on wall-
or rack -mounted 110-type termination blocks in increments of 50, 100, or 300 pairs as well as on a 900-
pair wall mount.
The majority of patch panels are wired in specific configurations (i.e .,T5 68A, T568B, USOC) and are
mainly constructed with 110-type connectors.
Teledata Services Company: Quality of Work
Teledata Services Company uses a competency chart employee and their managers can use to
measure and manage performance and establish development plans. This is a framework that
will support the development of superior performers through helping to describe what superior
performance is. These competencies help identify the knowledge, skills, abilities or other
behaviors critical to success in a job role or specific function.
Accountability & Dependability
•Shows up to work on time, and follows instructions, policies, and procedures. Meets productivity standards,
deadlines, and work schedules.
• Stays focused on tasks in spite of distractions and interruptions.
• Makes the best use of available time and reso urces.
• Balances quality of work with meeting deadlines.
• Does not make exc uses for errors or probl ems; acknowledges and corrects mistakes.
• Does not diffuse blame for not meeting expectations; faces up to problems with peopl e quickly and directly.
•Accepts personal responsibility for quality and timeliness of work; achieves results with little oversight.
Adaptability & Flexibility
• Responds positively to change, embracing and using new practices or values to accomplish goals and solve
problems.
•Adapts approach, goals, and methods to achieve solutions and results in dynamic situations.
• Copes well and helps others deal with the ongoing demands of change; sees and shows others the benefits of
change.
• Recovers quickly from setbacks, and finds alternative ways to reach goals or targets.
• Manages change in a way that reduces the concern experienced by others. Clarifies priorities when lead ing
change.
• Displays openness to different or new ways of doing things and sees multiple perspectives
Analysis/Reasoning
• Identifies key facts in a range of data. Notices when data appear wrong or incomplete, or need verification.
Distinguishes information that is not pertinent to a decision or solution.
• Breaks down compl ex information into component parts. Sorts and groups data, and applies causal relationships.
Sees underlying principles, patterns, or themes in an array of related information.
•Applies logic and complex layers of rules to analyze and categorize complicated information. Sees relationships
between information in varied forms and from varied so urces.
• Goes beyond analyzing factual information to develop a conceptual understan ding of the meaning of a range of
information. Integrates diverse themes and lines of rea so ning to create new insights or leve ls of understanding for
the issue at hand. Thinks in terms of generalized models rather than concrete details.
Attention to Detail
• Performs tasks with care; is thorough. Makes few if any errors.
• Checks work to ensure accuracy and completeness.
• Compares observations or finished work to what is ex pected to find inconsistencies.
• Remains aware and takes care of details that are easy to overlook or dism iss as insignificant.
Leadership
• Recognizes and manages th e cha llenges that can accompany change.
• Encourages others to value change.
• Develops improved ways of doing things, including new approaches or methods
Communication
Ensures that others involved in a project or effort are kept informed and developments and plans .
• Ensures that important information from management is shared with employees and others as appropriate.
• Ensures that regular consistent communication takes place where necessary.
• Keeps m anager informed about progress and problems.
• Gives and r eceives constructive feedback.
Customer Focus
Can describe customers' busin ess and expectations. Shows interes t in, anticipates, and responds timely to
customer needs.
• Focuse s on the customer's bu siness results, rather than own. Goes beyond basic service expectations to help
custom ers implement complete solutions.
• Delivers products and se rvices when and where the customer nee ds them. Explores options when unable to
deliver a r equested product or se rvice, and pursues so lutions until the customer is satisfied.
• Provides to customers status reports and progress updates. Seeks cust omer feed back and ensures needs have
been fully m et.
• Seeks ways to improve se rvice delivery. Assesses the organization an d its se rvices from the custom e r's point of
view. Emphasizes a team approach to providing great customer service.
• Recognizes adverse customer reactions and develops better alternatives.
• Presents a positive disposition when interacting with customers.
Ethics & Integrity
• Respects and maintains confidentiality.
• Tells the t ruth and is honest in all dealings.
• Keeps promises and commitments made to others. Does t he right thing, even when it is difficult. Does not y ield
to pressure to show bia s or m anipulate others.
•Avoids situations and actions cons idered inap propriate or which present a co nflict of interest.
• Adheres to a set of core valu es t hat are represented in deci sions and actions.
• Does not misrepresent self or use position or authority for perso nal ga in.
•Take s responsibility for own work, including problem s or iss ues
Managing Projects or Programs
• En su res the project's or program's goals, p urpose, and c riteria for success are clearly defined. Clari fies the
related roles and respons ibilities, d eliverabl es, milestones, limits for independe nt decision-making, and n eed s and
desires of the primary customers.
• Ensures needed reso urces and sk ill set s among staff are available. Averts sco pe cr ee p.
• Develops r easo nabl e performance st andards an d ways of eva lu ating outcome quality.
• Integrates the ideas and needs of others in developing feasible strategies to achieve goals. Obtains stakeholder
acceptance of and support for those strategies.
• Evaluates progress and success against performance sta ndards. Appraises and resolves deficiencies and
challenges. Ensures deadlines are met and keeps stakeholders informed of project/program status
Operating Equipment
• Learns the functions, purposes, and limitations of new equipment, and practices using it.
•Accurately sets up and calibrates tools and machines.
• Routinely inspects equipment, and adheres to the proper mainten ance schedule.
• Follows safety and other regulations when handling and qperating equipment.
• Uses equipment for its intended purpose only, protecting it from damage and misuse.
• Competently operates office equipment as required, such as computers, technology, copiers.
• Re sponds quickly to malfunctions, seeking assistance as needed and ensuring equipment is
fully operational prior to using it again.
Safety Focus
• Performs work in a safe manner at all times. Avoids shortcuts that increase health and safety
risks to self or others. Maintains emergency supplies and/or personal protective gear.
• Organizes the personal workspace to minimize the likelihood of an accident or other unsafe situation.
• Ch ecks for and reports potential hazards or breaches of security plans while in the workplace or in the field.
• Responds positively to safety-oriented feedback.
• Encourages and supports others to be safe while at work.
Staff Management
•Aligns the right work with the right people; delegates tasks according to people's strengths and interests.
• Ensures staff have the skills and resources to get things done. Provides staff with coaching, training, and
opportunities for growth to improve their skills.
• Gives staff ongoing, constructive feedback on their performance and progre ss in light of expectations and goals.
Holds timely discussions and performance reviews.
• Lets staff know what is expected of them and holds them accountable. Differentia tes between high and low
performance. Reward s and recognizes hard work and results. Addresses perform ance issues promptly and corrects
poor performance.
• Works to create a strong team. Treats all staff fairly and consistently. Shares accountability when delegating.
Involves staff in setting their performance goals.
JOB ANALYSIS TEMPLATE
Trtte of Job: Date Fann Completed:
Trtle of Immediate Supervisor:
Number of hours of wor1< per week: Job S1atus:
Permanent I
Temporaryff erm I
Casual I
----Understanding the Job
Job Duties levelofResoonsib~itv AccomtabiJities
Maior activities of iob Minor activities of iob Job context foc activities
-icientifying Examptes of Performance Behaviours-
1.
2.
3.
4.
5.
Selectina the Critical/Essential Competencies and ldentifvina Taraet Levels of Performance
Cntical Important I t.ess Not Target
Essen-Sigrm. Important Applica-Level
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. 1000015964 Contractor Details
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One registered contractor found . 1
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Contractor Information
Legal Name
TELEDATA SER VICES CO
Trade Name
License Number(s)
CSLB :453586
Mailing Address
3886 ANN AVE
FRESNO, CA 93727
Physical Address
3886 ANN AVE
FRE S NO, CA 93727
Legal Entity Information
1/2
:con Cert
CERTIFIED INSTALLER PWS (CIPI •
L1 1egranc1·
Legrand acknowledges
Teledata Services Company
of
Fresno, California
is Certified at the
Certified Installer Plus (CIP) tier for the period
October 15, 2018 to December 31, 2018
This certification allows the installer to offer the nCompass Standard and Premium Performance Limited Lifetime Warranties
for properly registered and approved projects in California.
Warranty for projects outside California must be pre-approved.
Utd/0d M12~ 10688 (4850)
Director of Technical Support and Training Registration Number
"I
1 I
LEVITON ®
Authorized Network
Installer
Leviton Authorized Network Installer Certification
Teledata Services Co. -Fresno, CA
Has met Leviton's Certification Program selection criteria and has successfully completed the program cert ification
requ irements. Therefore. Teledata Services Co. is hereby certified as a Leviton Authorized Network
Installer. Installations performed by Teledata Services Co. that are compliant with TIA/EIA and /or
ISO requirements are eligible to receive Levi t on Network Solutions Extended Product and Performa nce System
Limited Warranties.
_T_e_le_d_a_ta_S_e_rv_i_ce_s_C_o_. ____ has agreed to conform t o all Leviton specified. TIA/EIA and/or ISO compl iant
installation practices in force at the time of in sta llation. In add ition. Teledata Services Co. agrees to
install Leviton approved products and category compLiant cab ling in compliance with program poLicies and re lated
industry standards.
TIA/568 Series and ISO standards compliant links and channels are covered unde r Leviton Network Solutions
Extended Product and Performance Warranties when installed by Authorized Network Installe rs. Leviton approved
cable manufacturers must be used to obtain syst em warranties.
_T_e_le_d_a_ta_S_e_rv_i_ce_s_C_o_. ____ agrees to adhere to the Terms & Conditi ons of Leviton Network Solutio ns
certified cont racto r program. and the Terms & Conditions of the programs Extended Product and Performance
System Limited Warranties for the duration of their participation in the program. In no event shall Leviton be liable fo r
speciaL indirect, incidental, consequential or punitive damages (regardless of the form of action, whether in contract
or in tort, including negligence, gross negligence and strict liability}, includ ing. without limitation , los t profits, lost
revenue. loss of data, technology, righ ts or services, interruption of business, costs of procure ment of substitute
products or other economic damage arising from the failure of a system installed by a Lev iton certified contractor.
0013381
Certification Number
David Rumpakis, RCDD
Contractor Programs Manager
-
September 30, 2015
Certified In stalle r Since
December 31, 2021
Expiration Date
Rev 8 14 5128a Hl4
STATE O F CALIFORNIA
~ontractors ~tate 1Ltcense 1ioarb
Pur su ant to Chapt er 9 o f D ivi sion 3 of the Business an d Profes sions Co de
and th e Rul es and Reg u lations of the Contractors State Li c ens e Board,
th e Reg istrar o f Cont ractors does hereb y is su e this li ce n se to :
TELEDATA SERVICES CO
to engage in th e b u sin ess or acl in t he capacity o r a contractor
in th e fo l low in g cl assification (s):
C-7 -LOW VOLTAGE SYSTEMS
Wi tn ess m y han d and se al t his day,
June 2, 2004
SIGNATURE o r u crnm Issued March U, 1984 ~~µ_
REPLACEMENT
s 1c.;NAT l.JR E OF LIC ENSE QUALI FIE R This l icense is the property of the Regist rar of C ontr actors,
13l-l4 !REV. 7-01 l ,.._ OSP 01 5Y44 A
is not tril nsferrilbl e, an d shall be retu rn ed l o the Reg i st rar
upon dem and w hen suspe nded, revoked, or im,alidated
for any reason, It becomes \aid i f not renewe d .
Regist rar of Contractors
Reassigned 453586
License Number __J
---------------
AUDIT HO• 320101
O OASIS CERTIFIED INTEGRATOR
Certified experts. Guaranteed results .
is authorized to register and install Structured Cabling Systems under the terms and conditions
of Berk-Tek's Open Architecture Systems Interc onnection Solutions (OASIS) Program.
CERTIFICATE VALID:
I /112018 through 12/31/20 18
CERTIFICATION NUMBER:
OCA043002
Berk.:rel<
A NEXANS COMPANY
~~ fV/. (Mbcou1<_
Kelly M. Urbanik
CONTRACTOR PROGRAMS MANA GER
COUNTY OF FRESNO
ADDENDUM NUMBER: ONE (1)
RFQ NUMBER: 19-018
INTERNAL LOW VOLT AGE WIRING
Issue Date: October 2 , 2018
CLOSING DATE: OCTOBER 15, 2018 AT 2:00 P.M.
Submit all Questions and Quotations on the Bid Page at Public Purchase.
For assistance contact Darren Howard at (559) 600-7110.
NOTE THE FOLLOWING ADDITIONS, DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF
REQUEST FOR QUOTATION NUMBER: 19-018 AND INCLUDE THEM IN YOUR RESPONSE. PLEASE SIGN
AND RETURN THIS ADDENDUM WITH YOUR QUOTATION.
~ Questions and Answers
ACKNOWLEDGMENT OF ADDENDUM NUMBER ONE (1) TO REQ 19-018
COMPANY NAME: Teledata Services Company
(PRIN1)
SIGNATURE:
NAME & TITLE : Mark Furin President
(PRIN1)
Purchasing Use: DH :st ORG/Requisition: 890518905190152
G:\PUBLIC\RFQ\FY 2018-19\19-018 INTERNAL LOW VOLTAGE WIRING\19-018 ADDENDUM 1.D OC
Addendum No. ONE (1)
Request for Quotation Number: 19-018
October 2, 2018
QUESTIONS AND ANSWERS
Q1. Do we need a bid bond for this project?
A 1. No bid bond is required for this RFQ, but may be required for future projects.
Q2. Is there a job walk for this project?
Page 2
A2. The County Building Worksheet for Quotation (Proxy Sample Project) is provided in lieu of
a walk-through tour. All bidders will be treated equally and no bidder will be provided with
an onsite walk-though .
Q3 . Is the County's intent of this RFQ to select one single vendor for future projects of
the contract term or qualify multiple contractors so they are eligible to bid future
projects within contract term?
A3. The County intends to contract with one vendor.
Q4. Hypothetically a contractor could include a bid with non-realistic labor hours for t he
proxy bid to win the contract. Will there be any examination by the County to deem
what bids have reasonable labors hours included and reject unrealistic estimates?
A4. All bids and quotations submitted to the Public Purchase site will be evaluated for validity
and completeness . Award will be made to the vendor offering the services, products,
prices, delivery, equipment and system deemed to be to the best advantage of the County.
Q5. Quoted rates are to remain firm for 180 days as noted on Page 4 however "Prices" on
Page 6 state that quotes are to remain for the contract period which is 3 years.
Please provide more information.
A5. The 180-day period mentioned on Page 4 refers to the time needed to establish a contract
between the County and Vendor. The 3-year stipulation listed on Page 6 refers to pricing
stability during the duration of the life of the contract.
Q6. Does "Prices" on Page 6 apply to the cost of material and labor?
A6. The "Prices" verbiage referred to on Page 6 is inclusive of all aspects that go into providing
a quotation for parts and services requested in the RFQ.
Q7. Is escalation of material and/or labor to be included in our pricing for the contract
term?
A 7. The selected vendor will be required to assume full responsibility for all services and
activities offered in the quotation, whether or not they are provided directly. It is the
vendor's responsibility to account for all labor, materials, taxes, containers, insurance, etc.
as necessary to complete the in -building low voltage wiring needs as specified in the
County Building Worksheet for quotation. Prices shall be firm for the contract period. Any
pricing changes which may take place during the life of the contract must be submitted in
writing to th e County of Fresno Purchasing Manager.
G:\PUBLICIRFQ\FY 2018-19119-018 INTERNAL LOW VOLTAGE WIRING\19-018 ADDENDUM 1.DOC
ATTACHMENT E THE PRISON RAPE ELIMINATION (PREA) ACT All bidders must comply with the Prison Rape Elimination (PREA) Act as stated below: "CONTRACTOR shall comply with all Prison Rape Elimination (PREA) Act standards for juvenile correctional facilities. Training will be provided by Probation at no charge to CONTRACTOR." "CONTRACTOR will ensure that all staff assigned to work at the Juvenile Justice Campus (JJC) undergo a pre-employment Live Scan and criminal background security clearance by the Probation Department at no charge to CONTRACTOR. No alcoholic beverages/drugs will be brought into any facility. Nor will anyone under the influence of alcoholic beverages or drugs be allowed inside. In the event of any disturbance inside the facilities, the CONTRACTOR'S employees will immediately follow the orders of the Facility Administrator or his/her designees. CONTRACTOR shall comply with all Probation Department Policies and Procedures. In the event of a dispute involving COUNTY staff and the contract employee, the on-duty Facility Administrator will have the final decision." INFORMATION ON THE PRISON RAPE ELIMINATION ACT CAN BE FOUND HERE: http://www.prearesourcecenter.org/
NO HOSTAGE SITUATIONS Fresno County Juvenile Justice Campus Policy Manual California Code of Regulations Subject: Hostage Situations Policy Number: 326.0 Page: 1 of 2 Date Originated: April 1, 2004 Date Revised: February 1, 2008 ATTACHMENT F It is imperative for the safety and security of all persons within Juvenile Justice Campus (JJC) facilities, as well as for those in the community, that minors are not allowed to leave the secure confines of the facilities by the taking of a hostage(s). If successful in securing a release through these means minors would be much more likely in the future to use this practice again in an attempt to escape the confines of the facilities. This would put those visiting and working at the JJC at higher level of risk and would jeopardize the safety of the community if the minor was in fact successful in securing his/herrelease. The JJC is a "no-hostage" facility. This means that minors will not be released from custody under any circumstances due to the taking of a hostage(s). Any staff person taken hostage, no matter what their rank or status, immediately loses their authority and any orders issued by that person will not be followed. I. HOSTAGE SIJUATION PROCEDURES A. If any minor(s) and/or other person(s) in the facility attempt to hold any person hostage, and they do not respond to verbal commands to stop staff will immediately notify the Watch Commander. He/she will respond to the location and assess the situation. If a hostage situation is in progress the Watch Commander will: 1. Summon assistance from other officers as required. 2. Establish a secure perimeter around the hostage takers and allow no one to pass into it for any reason without authorization. Risks should not be taken that might allow the taking of additional hostages. 3. Evacuate all non-essential persons at the scene to a safe location or any housing pod that is not directly involved in theincident. 4. Direct officers to place minors in uninvolved housing pods in their rooms and have them remain there until directed otherwise. Minors outside of housing pods will remain in place under officer supervision until it is safe to return to their respective housing pods or any housing pod that is not directly involved in the incident. 5. Immediately notify the Director or the Probation Services Manager/Assistant Director in his/her absence and confer with higher authority as to action to be taken. Administration in turn will notify theChief. G:\Public\Requests for Qualifications\FY 2017-18\18-051 Roofing Services\18-051 Revised Exhibit F.docx
ATTACHMENT F B. The Fresno Sheriff's Dispatch Center (488-3111) will be notified immediately and a request for a trained hostage negotiator and other emergency personnel will be made as needed. Prior to the arrival of the Sheriff Department's hostage negotiator the Watch Commander will attempt to ascertain: 1. The number and identity of both the hostages and hostage takers; 2. Any known weapons possessed by the hostage takers; 3. The demands of the hostagetakers. C. The Watch Commander will retain and direct departing custody officers, as well as, available Probation peace officer staff to assist with security and safety needs, as necessary. Additional Juvenile Correctional Officers should be called in as may be needed to insure the safe and secure operation of the facility. D. The Watch Commander will coordinate with the Sheriffs Department all activities taken to resolve the hostage situation, including the use of appropriate force, and will maintain control of the facility until relieved of that duty by the presence of a Probation Services Manager/Assistant Director, Director, or the Chief Probation Officer. E. Once the hostage situation has been resolved the minors involved should be housed in the most secure setting available and all appropriate charges should be filed. F. Each officer and/or non-sworn staff member who was involved or observed the incident will complete an incident report and if required, the appropriate critical incident evaluation report(s) regarding the details of the incident prior to the end of his/her shift. (See Incident Report, located in JAS Probation View, under "Word Templates".) G. The Watch Commander will prepare a Critical Incident Investigation Report, using the Critical Incident Evaluation Report -Page 2 report form and the critical incident evaluation report(s) completed by the reporting persons at the time of the incident. II. PARENTAL AND MEDIA INFORMATION A. Attempts will be made at the direction of Administration to reach the families of the hostages to advise them of the situation. Notification will also be made to the parents of the hostage takers as deemed appropriate. B. All media inquiries will be referred to the Chiefs office per departmental policy. Ill. SECURITY AND OPERATIONAL REVIEW Once the incident has been resolved a team will be established to conduct a security and operational review of the incident. The review will be conducted within 2 days of the resolution of the incident. The review team will be comprised of the facility administrator and/or facility Director, Probation Services Manager/Assistant Director and Supervising Juvenile Correctional Officers who are relevant to the incident. The team will review the circumstances leading up to the incident and any necessary corrective action necessary to insure that such an incident does not repeat itself.
ATTACHMENT G NO HOSTAGE POLICY EFFECTIVE DATE: 12-18-89 12-01-10 REVISED: 08-06-90, 12-25-94, 05-06-96, 09-01-99, APPROVED BY: Sheriff M. Mims BY: Assistant SheriffT. Gattie AUTHORITY: California Code of Regulations, Title 15,Section 1029(a)(7)(B) and Penal Code Section236. PURPOSE: The purpose of this policy is to establish procedures which provide for the resolution of a hostage-taking incident while preserving the safety of staff, public, inmates, and hostages, and maintaining facilitysecurity. POLICY: The Fresno County Sheriff's Office Jail Division maintains a NO HOSTAGE FACILITY and will not consider bargaining with hostage takers for ANY reason. It is the policy of the Fresno County Sheriff's Office Jail Division that once any staff member is taken hostage, they immediately lose their authority and any orders issued by that person will not be followed regardless of their rank or status. It is the policy of the Fresno County Sheriff's Office Jail Division that the primary responsibility of all staff members in a hostage situation is to protect every person involved, if possible, from serious injury or death. PROCEDURES: I. DEFINITION HOSTAGE SITUATION: any staff member, citizen or inmate held against their will by another person for the purpose of escape, monetary gain or any reason which may place an individual in danger of losing life or suffering serious injury. II. NOTIFICATIONS, CONTAINMENT AND CONTROL OF THE SITUATION A. Emergency procedures and notifications shall be implemented as per Emergency Planning procedures (B-101/FILE: EMERGENCY)
EXHIBIT H
BACKGROUND INVESTIGATIONS AND
IDENTIFICATION (ID) BADGES
Background Investigations
Prior to the beginning of any services, one (1) background check may be required for every member of
the Contractor’s personnel providing services to a building location for the life of the agreement. The
background check may be required before access is given to any County facility/property. Clearance will
only be granted after a successful background check, completed by the County of Fresno Sheriff’s
Department. Background checks provided by any agency other than the County of Fresno Sheriff’s
Department will not be accepted.
The current cost of a background check is $52 per person. This cost will be incurred by the successful
Bidder. One check covering the cost of background checks for all employees shall be made payable to:
Sheriff, County of Fresno. The successful bidder will be notified regarding the result of background
checks. Those that are accepted will report to County of Fresno Security to have their photo taken and ID
badge issued.
Background checks are done on a first-come, first serve basis between the hours of 7:00 a.m and 12:00
noon. Monday through Friday. The process takes approximately 20 minutes time. The amount of time it
takes to receive the result of background checks varies from one day to a month (or longer), dependent
upon the individual’s history.
Individuals who are cleared through this process are entered into the Department of Justice database.
Their records are flagged and the County of Fresno Sheriff’s Department is notified if the person is ever
arrested in the future.
When required by County, applicants’ background checks must be approved prior to entering any County
facility. Approval will not be granted to any individual possessing any of the following circumstances:
1.They have been convicted of a felony, or any crime involving moral turpitude, or carrying or
possessing a dangerous weapon.
2.They have ever been charged with a felony or are currently under investigation for a felony.
3.They are charged with or convicted of any crime committed in or at a correctional institution.
4.They are currently on parole or probation or are a sentenced inmate at any correctional facility.
5.They have been refused a license as a private investigator or had such license revoked.
6.They have fraudulently represented themselves, their credentials, their employment or their
criminal or arrest record on their application.
7.Make omissions or false statements on their application.
8.They have no valid reason for entering a facility.
9.Their admission into a facility could represents a threat to security, staff or inmate safety.
10.Further information regarding the criteria for background check clearance, including an appeal for
process for someone who may be denied clearance is available upon request.
EXHIBIT H
Identification (ID) Badges
The successful bidder’s employees will be issued a badge that must be worn and be visible at all times
during performance of work in any County building to identify the wearer as an individual who is authorized
to enter County facilities.
1.ID badges will be given only after successfully completing the background investigation. ID badges
will be issued when the photo is taken. If electronic access to any County facility is required,
activation of the badge may take an additional 48 hours to complete.
2.The successful Bidder shall pay $11.99 per individual badge by submitting one check covering the
cost for all the Bidder’s employees made payable to: County of Fresno, Security.
3.Costs for ID badges are established by County Auditor and fluctuate annually, therefore the cost of
obtaining a new ID badge for a Bidder’s new employee may not remain the same throughout the
contract term.
4.The wearer will not escort or bring any other individuals into any County facilities. County issued ID
badges are for the exclusive use of the individual named and pictured on the badge.
5.All ID badges will remain the property of the County and are returnable upon demand or upon the
expiration of the contract. The successful Bidder will be responsible for collecting all ID badges
issued and turning them in to the County Security Office when a contract ends or when an employee
leaves employment. The Bidder will assumes all responsibility for their employee’s use of and the
return of the County ID badges.
6.The ID badges will only be issued to individuals passing the Background check. Each individual will
need to present themselves in person with a valid, clean, and legible copy of a Driver’s license or
State issued Identification Card to receive an ID badge.