HomeMy WebLinkAboutAgreement A-18-611 with Centro La Familia.pdf-1-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
AGREEMENT
THIS AGREEMENT is made and entered into this day of _______________, 2018, by and
between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred
to as "COUNTY", and CENTRO LA FAMILIA ADVOCACY SERVICES, a private non-profit
corporation, whose address is 302 Fresno Street, Suite 102, Fresno, CA 93706, hereinafter refeed to as
"CONTRACTOR".
W I T N E S S E T H:
WHEREAS, COUNTY, through its’ Department of Social Services (DSS), desires to participate in
and fund Child Abuse Prevention services to strengthen families and support families through the provision
of activities that improve physical and mental health, keep homes and neighborhoods safe, support children's
academic performance and help families become economically self-sufficient; and
WHEREAS, COUNTY desires further to enhance Child Abuse Prevention services through the
establishment and expansion of Neighborhood Resource Centers; and
WHEREAS, CONTRACTOR is willing and able to provide Child Abuse Prevention-Neighborhood
Resource Center services needed by COUNTY, pursuant to the terms of this Agreement;
NOW, THEREFORE, in consideration of the terms, covenants and conditions to be kept and
performed by each party, it is agreed as follows:
1.SERVICES
A. CONTRACTOR shall perform all services and fulfill all responsibilities as identified in
COUNTY’S Request for Proposal (RFP) No. 18-050, dated May 14, 2018, and Addendum No. One (1)
to COUNTY’S RFP No. 18-050 dated May 30, 2018, collectively hereinafter referred to as COUNTY’S
Revised RFP No. 18-050 and CONTRACTOR’S response to said Revised RFP, all incorporated herein
by reference and made part of this Agreement.
B. CONTRACTOR shall perform all services as set forth in Exhibit A, Summary of
Services, attached hereto and by this reference incorporated herein.
C.In the event of any inconsistency among the documents described in Paragraphs 1.A and
1.B hereinabove, the inconsistency shall be resolved by giving precedence in the following order of
priority: 1) to this Agreement, including all Exhibits attached hereto, 2) to COUNTY’S Revised RFP No.
Agreement No. 18-611
23rd October
-2-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
18-050, and 3) to the CONTRACTOR’s response to Revised RFP. A copy of COUNTY’S Revised RFP
No. 18-050, and CONTRACTOR’s response, shall be retained and made available during the term of this
Agreement by COUNTY’S Department of Social Services.
D.CONTRACTOR shall provide services and activities to children and their families,
pursuant to the staffing pattern and program expenses detailed in Exhibit B “Budget”, attached hereto
and by this reference incorporated herein.
E.If requested by COUNTY, CONTRACTOR shall participate in training, staff
development and other activities that support the intent and goals of these Child Abuse Prevention
services.
2.TERM
The term of this Agreement shall be effective upon execution through June 30, 2021. This
Agreement may be extended for two (2) additional consecutive twelve (12) month periods upon the
approval of both parties no later than thirty (30) days prior to the first day of the next twelve month
extension period. The DSS Director, or designee, is authorized to execute such written approval on
behalf of COUNTY based on CONTRACTOR's satisfactory performance.
3.TERMINATION
Non-Allocation of Funds - The terms of this Agreement, and the services to be provided
thereunder, are contingent upon the approval of funds by the appropriating government agency. Should
sufficient funds not be allocated, the services provided may be modified, or this Agreement terminated, at
any time by giving the CONTRACTOR thirty (30) days advance written notice.
A.Breach of Contract - The COUNTY or CONTRACTOR may immediately suspend or
terminate this Agreement in whole or in part, where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to the COUNTY;
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
breach of this Agreement or any default which may then exist on the part of the CONTRACTOR. Neither
-3-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
default. The COUNTY shall have the right to demand of the CONTRACTOR the repayment to the
COUNTY of any funds disbursed to the CONTRACTOR under this Agreement, which in the judgment of
the COUNTY were not expended in accordance with the terms of this Agreement. The CONTRACTOR
shall promptly refund any such funds upon demand.
B. Without Cause - Under circumstances other than those set forth above, this Agreement
may be terminated by CONTRACTOR or COUNTY or COUNTY’S DSS Director or designee, upon the
giving of thirty (30) days advance written notice of an intention to terminate the Agreement.
4. COMPENSATION
For actual services provided as identified in the terms and conditions of this Agreement,
including Exhibit A, COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
compensation in accordance with Exhibit B. Mandated travel shall be reimbursed based on actual
expenditures and mileage reimbursement shall be at CONTRACTOR’S adopted rate per mile, not to exceed
the IRS published rate.
In no event shall actual services performed under this Agreement be in excess of One Hundred
Sixty-five Thousand and No/100 Dollars ($165,000) for the initial period effective upon execution through
June 30, 2019. In no event shall actual services performed under this Agreement be in excess of Two
Hundred Twenty Thousand and No/100 Dollars ($220,000) for each twelve (12) month period of this
Agreement (July 1, 2019 through June 30, 2023). The cumulative total of this Agreement shall not be in
excess of One Million Forty-Five Thousand Forty and No/100 Dollars ($1,045,000).
Payments by COUNTY shall be in arrears, for services provided during the preceding month,
within forty-five (45) days after receipt, verification and approval of CONTRACTOR’S invoices by
COUNTY. If CONTRACTOR should fail to comply with any provision of the Agreement, COUNTY shall
be relieved of its obligation for further compensation.
It is understood that all expenses incidental to CONTRACTOR’S performance of services
under this Agreement shall be borne by CONTRACTOR.
5. INVOICING
CONTRACTOR shall invoice COUNTY’S DSS in arrears by the tenth (10th) of each month
-4-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
for services rendered in the previous month to: DSSInvoices@co.fresno.ca.us. Payments by COUNTY’S
DSS shall be in arrears, for actual services provided during the preceding month, within forty-five (45) days
after receipt, verification and approval of CONTRACTOR’S invoices by COUNTY’S DSS. A monthly
activity report shall accompany the invoice, reflecting services supported by the invoiced expenditures and
be in a form and in such detail as acceptable to the COUNTY’S DSS.
At the discretion of COUNTY’S DSS Director or designee, if an invoice is incorrect or is
otherwise not in proper form or detail, COUNTY’S DSS Director or designee shall have the right to
withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days
prior written notice or email correspondence to CONTRACTOR. CONTRACTOR agrees to continue to
provide services for a period of ninety (90) days after written or email notification of an incorrect or
improper invoice. If after the ninety (90) day period the invoice(s) is still not corrected to COUNTY’S
DSS satisfaction, COUNTY or COUNTY’S DSS Director or designee may elect to terminate this
Agreement, pursuant to the termination provisions stated in Paragraph Three (3) of this Agreement. All
final claims shall be submitted by CONTRACTOR within sixty (60) days following the month of actual
service for which payment is claimed. No payment for services shall be made by COUNTY’S DSS on
claims submitted beyond sixty (60) days following the month of actual service for which payment is
invoiced.
6.MODIFICATION
Any matters of this Agreement may be modified from time to time by the written consent of all
the parties without, in any way, affecting the remainder.
7.INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by CONTRACTOR under this
Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of the
CONTRACTOR’S officers, agents, and employees will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venturer, partner, or associate of the COUNTY. Furthermore, the COUNTY shall not have
any right to control or supervise or direct the manner or method by which CONTRACTOR shall perform
their work and function. However, COUNTY shall retain the right to administer this Agreement so as to
-5-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
verify that CONTRACTOR is performing its obligations in accordance with the terms and conditions
thereof.
CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the
rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
Because of their status as an independent contractor, CONTRACTOR shall have absolutely no
right to employment rights and benefits available to COUNTY employees. CONTRACTOR shall be solely
liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits.
In addition, CONTRACTOR shall be solely responsible and hold COUNTY harmless from all matters
relating to payment of CONTRACTOR’S employees, including compliance with Social Security
withholding and all other regulations governing such matters. It is acknowledged that during the term of this
Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
Agreement.
8.HOLD HARMLESS
CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY'S request, defend
the COUNTY, its officers, agents, and employees from any and all costs and expenses (including attorney’s
fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in connection
with the performance, or failure to perform, by CONTRACTOR, its officers, agents, or employees under
this Agreement, and from any and all costs and expenses (including attorney’s fees and costs), damages,
liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who may be injured
or damaged by the performance, or failure to perform, of CONTRACTOR, its officers, agents, or
employees under this Agreement.
9.INSURANCE
Without limiting the COUNTY’S right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
($2,000,000) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000).
-6-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
This policy shall be issued on a per occurrence basis. COUNTY may require specific
coverages including completed operations, products liability, and contractual liability,
Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed
necessary because of the nature of this contract.
B.Automobile Liability
ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned
autos, covering hired, (Code 8) and non-owned autos (Code 9), with limit no less than
$1,000,000 per accident for bodily injury and property damage. Coverage should include
owned, non-owned and hired vehicles used in connection with this Agreement.
C.Professional Liability
If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than
One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00)
annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance
naming the County of Fresno, its officers, agents, and employees, individually and collectively, as
additionally insured, but only insofar as the operations under this Agreement are concerned. Such coverage
for additional insured shall apply as primary insurance and any other insurance, or self-insurance,
maintained by COUNTY, its officers, agents and employees shall be excess only and not contributing with
insurance provided under CONTRACTOR’S policies herein. This insurance shall not be cancelled or
changed without a minimum of thirty (30) days advance written notice given to COUNTY.
Within thirty (30) days from the date CONTRACTOR signs and executes this Agreement,
CONTRACTOR shall provide certificates of insurance and endorsements as stated above for all of the
foregoing policies, as required herein, to the County of Fresno, P.O. Box 1912, Fresno, CA 93718-1219,
Attention: Contract Analyst, stating that such insurance coverage has been obtained and is in full force; that
the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the
policies; that for such worker’s compensation insurance the CONTRACTOR has waived its right to recover
from the COUNTY, its officers, agents, and employees any amounts paid under the insurance policy and
-7-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
that waiver does not invalidate the insurance policy; that such Commercial General Liability insurance
names the County of Fresno, its officers, agents and employees, individually and collectively, as additionally
insured, but only insofar as the operations under this Agreement are concerned; that such coverage for
additionally insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees, shall be excess only and not contributing with insurance
provided under CONTRACTOR policies herein; and that this insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance written notice given to COUNTY.
In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein
provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such an event.
All policies shall be with admitted insurers licensed to do business in the State of California.
Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A
FSC VII or better.
10.SUBCONTRACTS
CONTRACTOR shall obtain written approval from COUNTY or COUNTY’S DSS Director,
or designee before subcontracting any of the services delivered under this Agreement. Any transferee,
assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all applicable
State and Federal regulations. CONTRACTOR shall be held primarily responsible by COUNTY for the
performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in writing by
COUNTY. The use of subcontractor by CONTRACTOR shall not entitle CONTRACTOR to any
additional compensation than is provided for under this Agreement.
11.CONFLICT OF INTEREST
No officer, employee or agent of the COUNTY who exercises any function or responsibility
for planning and carrying out of the services provided under this Agreement shall have any direct or indirect
personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be employed
by the CONTRACTOR under this Agreement to fulfill any contractual obligations with the COUNTY. The
CONTRACTOR shall comply with all Federal, State of California and local conflict of interest laws, statutes
and regulations, which shall be applicable to all parties and beneficiaries under this Agreement and any
-8-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
officer, employee or agent of the COUNTY.
12. DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the CONTRACTOR is operating as a corporation (a for-
profit or non-profit corporation) or if during the term of this agreement, the CONTRACTOR changes its
status to operate as a corporation.
Members of the CONTRACTOR Board of Directors shall disclose any self-dealing
transactions that they are a party to while the CONTRACTOR is providing goods or performing services
under this Agreement. A self-dealing transaction shall mean a transaction to which the CONTRACTOR
is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and by this references
incorporated herein, and submitting it to the COUNTY prior to commencing with the self-dealing
transaction or immediately thereafter.
13. NON-DISCRIMINATION
During the performance of this Agreement CONTRACTOR shall not unlawfully
discriminate against any employee or applicant for employment, or recipient of services, because of
ethnic group identification, gender, gender identity, gender expression, sexual orientation, color, physical
disability, mental disability, medical condition, national origin, race, ancestry, marital status, religion, or
religious creed, pursuant to all applicable State of California and Federal statutes and regulations.
14. RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
CONTRACTOR shall ensure that its employment recruitment efforts, including administrative
and professional staff positions, are carried out so as to adequately reflect the cultural and ethnic diversity of
the population of Fresno County. CONTRACTOR shall use its best efforts to serve all cultural and ethnic
groups residing in Fresno County. CONTRACTOR’S employment efforts will be monitored by COUNTY
at periodic intervals.
15. LIMITED ENGLISH PROFICIENCY
CONTRACTOR shall provide interpreting and translation services to persons participating in
CONTRACTOR’S services who have limited or no English language proficiency, including services to
-9-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to allow
such participants meaningful access to the programs, services and benefits provided by CONTRACTOR.
Interpreter and translation services, including translation of CONTRACTOR’S “vital documents” (those
documents that contain information that is critical for accessing CONTRACTOR’S services or are required
by law) shall be provided to participants at no cost to the participant. CONTRACTOR shall ensure that any
employees, agents, subcontractor, or partners who interpret or translate for a program participant, or who
directly communicate with a program participant in a language other than English, demonstrate proficiency
in the participant’s language and can effectively communicate any specialized terms and concepts peculiar to
CONTRACTOR’S services.
16.CONFIDENTIALITY
All services performed by CONTRACTOR under this Agreement shall be in strict
conformance with all applicable Federal, State of California and/or local laws and regulations relating to
confidentiality.
17.DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent disclosure of
COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or
disruption to COUNTY operations, individuals and/or agencies that enter into a contractual relationship with
COUNTY for the purpose of providing services under this Agreement must employ adequate data security
measures to protect the confidential information provided to CONTRACTOR by COUNTY,
including but not limited to the following:
A.Contractor-Owned Mobile/Wireless/Handheld Devices may not be connected to
COUNTY networks via personally owned mobile, wireless or handheld devices, except when authorized by
COUNTY for telecommuting and then only if virus protection software currency agreements are in place,
and if a secure connection is used.
B.Contractor-Owned Computers or Computer Peripherals may not brought into
COUNTY for use, including and not limited to mobile storage devices, without prior authorization from
COUNTY’S Chief Information Officer or her designee. Data must be stored on a secure server approved by
COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or another type of
-10-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
secure connection of this type if any data is approved to be transferred.
C. County-Owned Computer Equipment – CONTRACTOR or anyone having an
employment relationship with COUNTY may not use COUNTY computers or computer peripherals on non-
COUNTY premises without prior authorization from COUNTY’S Chief Information Officer or her
designee.
D. CONTRACTOR may not store COUNTY’S private, confidential or sensitive data on
any hard-disk drive.
E. CONTRACTOR is responsible to employ strict controls to insure the integrity and
security of COUNTY’S confidential information and to prevent unauthorized access to data maintained in
computer files, program documentation, data processing systems, data files and data processing equipment
which stores or processes COUNTY data internally and externally.
F. Confidential client information transmitted to one party by the other by means of
electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of 128 BIT
or higher. Additionally, a password or pass phrase must be utilized.
G. CONTRACTOR is responsible to immediately notify COUNTY of any breaches or
potential breaches of security related to COUNTY’S confidential information, data maintained in computer
files, program documentation, data processing systems, data files and data processing equipment which
stores or processes COUNTY data internally or externally.
H. The requirements in this Data Security provision shall apply to CONTRACTOR’S
subcontractor, if any.
18. DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, CONTRACTOR will be referred to as the “grantee”. By
drawing funds against this grant award, the grantee is providing the certification that is required by
regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False
certification or violation of the certification shall be grounds for suspension of payments, suspension or
termination of grants, or government wide suspension or debarment. CONTRACTOR shall also comply
with the requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350
-11-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
et seq.)
19. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INTELIGIBILITY
AND VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A. COUNTY and CONTRACTOR recognize that Federal assistance funds will be used
under the terms of this Agreement. For purposes of this paragraph, CONTRACTOR will be referred to as
the “prospective recipient”.
B. This certification is required by the regulation implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part 98m section 98.510, Participant’s responsibilities.
1) The prospective recipient of Federal assistance funds certified by entering
into this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
2) The prospective recipient of funds agrees by entering into this Agreement,
that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency with which this transaction originated.
3) Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective participant shall attach an explanation
to this Agreement.
4) The prospective recipient shall provide immediate written notice to
COUNTY if at any time prospective recipient learns that its certification in Paragraph Nineteen (19) of this
Agreement was erroneous when submitted or has become erroneous by reason of changed circumstances.
5) The prospective recipient further agrees that by entering into this Agreement,
it will include a clause identical to Paragraph Nineteen (19) of this Agreement and titled “Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transactions”, in all lower tier covered transactions and in all solicitations for lower tier covered transaction.
6) The certification in Paragraph Nineteen (19) of this Agreement is a material
representation of fact upon which COUNTY relied in entering into this Agreement.
-12-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
20.STATE ENERGY CONSERVATION
CONTRACTOR must comply with the mandatory standard and policies relating to energy
efficiency which are contained in the State Energy Conservation Plan issued in compliance with 42 United
States (US) Code sections 6321, et. seq.
21.FRATERNIZATION
CONTRACTOR shall establish procedures addressing fraternization between
CONTRACTOR’S staff and clients. Such procedures will include provisions for informing
CONTRACTOR’S staff and clients regarding fraternization guidelines.
22.INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues relating to
Federal and State laws and regulations, to ensure compliance.
23.COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
CONTRACTOR, its officers, consultants, subcontractors, agents and employees shall comply
with all applicable State, Federal and local laws and regulations governing projects that utilize Federal
Funds.
24.RECORDS
A.Record Establishment and Maintenance
CONTRACTOR shall establish and maintain records in accordance with those
requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
CONTRACTOR shall retain all fiscal books, account records and client files for services performed under
this Agreement for at least three (3) years from date of final payment under this Agreement or until all State
and Federal audits are completed for that fiscal year, whichever is later.
B.Cost Documentation
1)CONTRACTOR shall submit to COUNTY within fifteen (15) calendar days
following the end of each month, all fiscal and program reports for that month. CONTRACTOR shall also
furnish to COUNTY such statements, records, data and information as COUNTY may request pertaining to
matters covered by this Agreement. In the event that CONTRACTOR fail to provide reports as provided
herein, it shall be deemed sufficient cause for COUNTY to withhold payments until compliance is
-13-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
established.
2) All costs shall be supported by properly executed payrolls, time records, invoices,
vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and
they shall be clearly identified and readily accessible. The support documentation must indicate the line
budget account number to which the cost is charged.
3) COUNTY shall notify CONTRACTOR in writing within thirty (30) days of any
potential State or Federal audit exception discovered during an examination. Where findings indicate that
program requirements are not being met and State or Federal participation in this program may be imperiled
in the event that corrections are not accomplished by CONTRACTOR within thirty (30) days of receipt of
such notice from COUNTY, written notification thereof shall constitute COUNTY’S intent to terminate this
Agreement.
C. Service Documentation
CONTRACTOR agrees to maintain records to verify services under this Agreement
including names and addresses of clients served, the dates of service and a description of services provided
on each occasion. These records and any other documents pertaining in whole or in part to this Agreement,
shall be clearly identified and readily accessible.
D. Use of Data
CONTRACTOR shall grant to COUNTY and the United States Department Health
and Human Services the royalty-free, nonexclusive and irrevocable license throughout the world to publish,
translate, reproduce, deliver, perform, dispose of, duplicate, use, disclose in any manner and for any purpose
whatsoever and to authorize others to do so, all subject data now or hereafter covered by copyright.
However, with respect to subject data not originated in the performance of this Agreement, such license shall
be only to the extent that CONTRACTOR have the right to grant such licenses without becoming liable to
pay any compensation to others because of such grants. CONTRACTOR shall exert all reasonable effort to
advise COUNTY at time of delivery of subject data furnished under this Agreement, of all possible
invasions of the right of privacy therein contained, and of all portions of such subject data copied from work
not composed or produced in the performance of this Agreement and not licensed under this provision.
As used in this clause, the term “Subject Data” means writing, sound recordings,
-14-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
pictorial reproductions, drawings, designs or graphic representations, procedural manuals, forms, diagrams,
work flow charts, equipment descriptions, data files and data processing of computer programs, and works
of any similar nature (whether or not copyrighted or copyrightable) which are first produced or developed
under this Agreement. The term does not include financial reports, cost analyses and similar information
incidental to contract administration.
CONTRACTOR shall report to COUNTY promptly and in written detail, each notice
of claim of copyright infringement received by CONTRACTOR with respect to all subject data delivered
under this Agreement. CONTRACTOR shall not affix any restrictive markings upon any data. If markings
are affixed, COUNTY shall have the right at any time to modify, remove, obliterate or ignore such
markings.
COUNTY shall have access to any report, preliminary findings or data assembled by
CONTRACTOR under this Agreement. In addition, CONTRACTOR must receive written permission from
COUNTY prior to publication of any materials developed under this Agreement and file with COUNTY a
copy of all educational and training materials, curricula, audio/visual aids, printed material and periodicals,
assembled pursuant to this Agreement prior to publication.
25.SINGLE AUDIT CLAUSE
As a subrecipient of Federal financial assistance, CONTRACTOR agrees to provide copies of
their audit reports, performed in accordance with the requirements of the Single Audit Act of 1984 (31 USC
section 7502) and subject to the terms of Office of Management and Budget (OMB) Circulars (A-110, A-
122 and A-133), to the County of Fresno. Such audits shall be delivered to COUNTY’S DSS, for review
not later than nine (9) months after the close of the subrecipients’ fiscal year in which the funds supplied
through this Agreement are expended and/or received for this program. The audits must include a statement
of findings or a statement that there were no findings. If there were negative findings, CONTRACTOR
must include a corrective action plan signed by an authorized individual. Failure to comply with this Act
may result in COUNTY performing the necessary audit tasks, or, at COUNTY’S option, contracting with a
qualified accountant to perform this audit. All audit costs related to this Agreement are the sole
responsibility of CONTRACTOR who agrees to take corrective actions to eliminate any material
noncompliance or weakness found as a result of such audits. Audit work performed by COUNTY under this
-15-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
paragraph shall be billed at COUNTY cost as determined by COUNTY’S Auditor-Controller/Treasurer-Tax
Collector.
26. TAX EQUITY AND FISCAL RESPONSIBILITY ACT
To the extent necessary to prevent disallowance of reimbursement under section 1861 (v) (1)
(1) (I) of the Social Security Act, (42 U.S.C § 1395x, subd. (v)(1)[I]), until the expiration of four (4) years
after the furnishing of services under this Agreement, CONTRACTOR shall make available, upon written
request to the Secretary of the United States Department of Health and Human Services, or upon request to
the Comptroller General of the United States General Accounting Office, or any of their duly authorized
representatives, a copy of this Agreement and such books, documents, and records as are necessary to certify
the nature and extent of the costs of these services provided by CONTRACTOR under this Agreement.
CONTRACTOR further agrees that in the event CONTRACTOR carries out any of its duties under this
Agreement through a subcontract, with a value or cost of Ten Thousand and No/100 Dollars ($10,000) or
more over a twelve (12) month period, with a related organization, such Agreement shall contain a clause to
the effect that until the expiration of four (4) years after the furnishing of such services pursuant to such
subcontract, the related organizations shall make available, upon written request to the Secretary of the
United Sates General Accounting Office, or any of their duly authorized representatives, a copy of such
subcontract and such books, documents, and records of such organization as are necessary to verify the
nature and extent of such costs. This assurance shall be included in every nonexempt subgrant, contract, or
subcontract.
27. CHILD ABUSE REPORTING
CONTRACTOR shall utilize a procedure acceptable to COUNTY to ensure that all of
CONTRACTOR’S employees, volunteers, consultants, subcontractor or agents performing services under
this Agreement shall report all known or suspected child abuse or neglect to one or more of the agencies set
forth in Penal Code Section 11165.9. This procedure shall include having all of CONTRACTOR’S
employees, volunteers, consultants, subcontractor or agents performing services under this Agreement sign a
statement that he or she knows of and will comply with the reporting requirements set forth in Penal Code
Section 11166. The statement to be utilized by CONTRACTOR is set forth in Exhibit D, attached hereto
and by this reference incorporated herein.
-16-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
28.CHARITABLE CHOICE
CONTRACTOR may not discriminate in its program delivery against a client or potential
client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
participate in a religious practice. Any specifically religious activity or service made available to individuals
by the CONTRACTOR must be voluntary as well as separate in time and location from County funded
activities and services. CONTRACTOR shall inform County as to whether it is faith-based. If
CONTRACTOR identify as faith-based, they must submit to DSS a copy of its policy on referring
individuals to alternate treatment CONTRACTOR, and include a copy of this policy in their client
admission forms. The policy must inform individuals that they may be referred to an alternative provider if
they object to the religious nature of the program, and include a notice to DSS. Adherence to this policy will
be monitored during annual site reviews, and a review of client files. If CONTRACTOR identifies as faith-
based, by July 1 of each year CONTRACTOR will be required to report to DSS the number of individuals
who requested referrals to alternate providers based on religious objection.
29.PERSONNEL DISCLOSURE
CONTRACTOR shall make available to COUNTY a current list of all personnel providing
services hereunder. Changes to this list will be immediately provided to COUNTY in writing. The list shall
provide the following information:
A.All full or part-time staff positions by title whose direct services are required to provide
the programs described herein;
B.A brief description of the functions of each such position and hours each person in such
position works each week or, for part-time positions, each day or month, as appropriate;
C.The education and experience levels required for each position; and
D.The names of persons filling the identified positions.
30.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for CONTRACTOR’S advertising, fundraising, or publicity (i.e., purchasing of
tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as necessary to
-17-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
raise public awareness about the availability of such specific services when approved in advance by the
Director or designee and at a cost as provided in Exhibit B for such items as written/printed materials, the
use of media (i.e., radio, television, newspapers) and any other related expense(s).
31.PROPERTY OF COUNTY
Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for the
purchase of computer hardware, software and printer must be approved by COUNTY prior to purchase and
must meet COUNTY specifications. Any hardware and software so provided shall remain property of
COUNTY and shall revert to COUNTY’S physical possession upon termination or expiration this
Agreement. CONTRACTOR agrees to take reasonable and prudent steps to ensure the security of any and
all said hardware and software provided to it by COUNTY under this Agreement, to maintain replacement-
value insurance coverage on said hardware and software of like kind and quality approved by COUNTY.
All purchases over Five Thousand Dollars ($5,000), and certain purchases under Five
Thousand Dollars ($5,000) such as cameras, televisions, VCRs/DVD players and other sensitive items,
made during the life of this Agreement that will outlive the life of this Agreement, shall be identified as fixed
assets with an assigned Fresno County DSS Accounting Inventory Number. These fixed assets shall be
retained by COUNTY, as COUNTY property, in the event this Agreement is terminated or upon expiration
of this Agreement. COUNTRACTOR agrees to participate in an annual inventory of all COUNTY fixed
assets and shall be physically present when fixed assets are returned to COUNTY possession at the
termination or expiration of this Agreement. CONTRACTOR is responsible for returning to COUNTY all
COUNTY owned fixed assets upon the expiration or termination of this Agreement.
32.AUDITS AND INSPECTIONS
CONTRACTOR shall at any time during business hours, and as often as COUNTY may
deem necessary, make available to COUNTY for examination all of its records and data with respect to
the matters covered by this Agreement. CONTRACTOR shall, upon request by COUNTY, permit
COUNTY to audit and inspect all such records and data necessary to ensure CONTRACTOR’S
compliance with the terms of this Agreement.
If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00), CONTRACTOR
shall be subject to the examination and audit of the State of California Auditor General for a period of
-18-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
three (3) years after final payment under contract (California Government Code section 8546.7).
In addition, CONTRACTOR shall cooperate and participate with COUNTY’S fiscal review
process and comply with all final determinations rendered by the COUNTY’S fiscal review process. If
COUNTY reaches an adverse decision regarding CONTRACTOR’S services to consumers, it may result
in the disallowance of payment for services rendered; or in additional controls to the delivery of services,
or in the termination of this Agreement, at the discretion of COUNTY’S DSS Director or designee. If as
a result of COUNTY’S fiscal review process a disallowance is discovered due to CONTRACTOR’S
deficiency, CONTRACTOR shall be financially liable for the amount previously paid by COUNTY to
CONTRACTOR and this disallowance will be adjusted from CONTRACTOR’S future payments, at the
discretion of COUNTY’S DSS Director or designee. In addition, COUNTY shall have the sole
discretion in the determination of fiscal review outcomes, decisions and actions.
33.NOTICES
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
COUNTY CONTRACTOR
Director Executive Director
Department of Social Services Centro La Familia Advocacy Services
P.O. Box 1912 302 Fresno Street, Suite 102
Fresno, CA 93718 Fresno, CA 93705
All notices between the COUNTY and CONTRACTOR provided for or permitted under this Agreement
must be in writing and delivered either by personal service, by first-class United States mail, by an overnight
commercial courier service, or by telephonic facsimile transmission. A notice delivered by personal service
is effective upon service to the recipient. A notice delivered by first-class United States mail is effective
three COUNTY business days after deposit in the United States mail, postage prepaid, addressed to the
recipient. A notice delivered by an overnight commercial courier service is effective one COUNTY
business day after deposit with the overnight commercial courier service, delivery fees prepaid, with
delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission is
-19-
COUNTY OF FRESNO
Fresno CA
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
next beginning of a COUNTY business day), provided that the sender maintains a machine record of the
completed transmission. For all claims arising out of or related to this Agreement, nothing in this section
establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
beginning with section 810).
34.CHANGE OF LEADERSHIP/MANAGEMENT
In the event of any change in the status of CONTRACTOR’S leadership or management,
CONTRACTOR shall provide written notice to COUNTY within thirty (30) days from the date of change.
Such notification shall include any new leader or manager’s name, address and qualifications. “Leadership
or management” shall include any employee, member, or owner of CONTRACTOR who either a) directs
individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
services are provided, or c) has authority over CONTRACTOR’S finances.
35.GOVERNING LAW
The parties agree, that for the purposes of venue, performance under this Agreement shall only
be in Fresno County, California.
The rights and obligations of the parties and all interpretation and performance of this
Agreement shall be governed in all respects by the laws of the State of California.
36.ENTIRE AGREEMENT
This Agreement, including all Exhibits, constitutes the entire agreement between the
CONTRACTOR and the COUNTY with respect to the subject matter hereof and supersedes all previous
agreement negotiations, proposals, commitments, writings, advertisements, publications, and understandings
of any nature whatsoever unless expressly included in this Agreement.
///
///
///
///
///
1
2
3
4
5
6
7
8
9
10
11
16
17
18
19
IN WI1NESS WHEREOF, the parties hereto have executed this Agreement as of the day and
year first hereinabove written.
CONTRACTOR: COUNTY OF FRESNO
CENTRO LA FAMILIA ADVOCACY SERVICES
By kJo
Print Name:'& ob S o l Li)
Title: .Cb a l·r M.o.n
Chairman of the Board, or
President, or any Vice President
Title: '-'1 cc, eµ....,12-
Secretary ( of Corporation), or
any Assistant Secretary, or
Chief Financial Officer, or
any Assistant Treasurer
ATTEST:
BERNICE E. SEIDEL, Clerk of the Board of
Supervisors of the County of Fresno, State of
California
20 Date: 10-.2.-:>.c1s
21
22
23
24
25
26
27
28
Mailing Address:
302 Fresno Street, Suite 102
Fresno, CA 93 706
Attn: Margarita Sanchez, Executive Director
Fund/Subclass: 0001/10000
Organization: 56107001
Organization: 56107664
Account: 7870/0
-20-
COUNTY OF FRESNO
Fresno CA
Exhibit A
Page 1 of 3
SUMMARY OF SERVICES
ORGANIZATION: Centro La Familia Advocacy Services
PROJECT TITLE: NRC – Kerman
ADDRESS: 302 Fresno Street, Suite 102
SERVICE LOCATION: 275 S. Madera Avenue
TELEPHONE: (559) 237-2961
EXECUTIVE DIRECTOR: Margarita Rocha
CONTRACT PERIOD: Upon execution – June 30, 2021,
with possible two (2) one (1) year extensions
PROJECT DESCRIPION
Centro La Familia (Contractor) will provide child abuse prevention and intervention services
through a Neighborhood Resource Center (NRC) located in Kerman and the surrounding
community as set forth in Contractor’s Response to County’s RFP No. 18-050, including
Addendum No. One. NRCs are characterized by a commitment to work in partnership with local
residents, including the beneficiaries of services, and to strengthen families and build strong,
healthy communities. NRCs are located in the community or neighborhood that they serve and
must be of sufficient size to provide services to multiple families and accommodate multiple staff
work areas. NRC services include ensuring access to health insurance and services, case
management, parent education, advocating for affordable housing, promoting family economic
success, and increasing availability of healthy foods. Services offered will develop skills and
knowledge so that families can prevent and address future challenges. NRCs will provide
assistance to people to gain access to resources through referrals and linkages, and to have a
say in their children’s education.
NRCs may offer a variety of core NRC services depending on the needs of the community
they serve. Centro la Familia at a minimum will provide these NRC services:
• Case Management
• Parenting Classes
• Peer-to-Peer Groups
• Community Training
• Resource, Information and Referral
• Home Visits
• Father Focused Groups
Centro La Familia will provide the listed services in Kerman and will provide services funded
by other programs to this program in-kind.
Exhibit A
Page 2 of 3
GOALS AND OUTCOMES
Identified outcomes are considered preliminary and may be modified as required to be in
compliance with State mandates, by mutual written consent, of the Department of Social
Services (DSS) Director, or designee, and of Contractor during the contract term. Contractor
will report outcomes in a method determined by DSS.
Outcome to be Reported Outcome Indicator
Engagement
1) Families will experience a
welcoming environment and
recognize the benefits of the
service.
2) Families will take advantage of
programs offered to build stronger,
more resilient families.
1) 75% of families will report feeling
welcomed and are participating in
services and accessing referrals.
2) 75% of participants will indicate that
they will utilize the programs
offered via survey.
Intermediate
1) Parents will gain the ability to
accept, solve, and manage
problems.
2) Parents in parenting classes will
realize increases in parental
resilience, social connections,
knowledge of parenting and child
development, concrete support in
times of need, and/or the social
and emotional competence of their
children.
1) 75% of families participating in case
management services will have
made progress on two goals in their
case management plan.
2) 75% of participants will demonstrate
an increase in knowledge of
parenting as measured by a
pre/post survey.
Long-Term
1) Families will demonstrate an
increase in their ability to provide
sufficient family income, food
and nutrition, and transportation.
2) Families participating in case
management will demonstrate an
increase in self-sufficiency.
1) 75% of families show improvement in
caregiver employment, family
income, financial management, food
and nutrition, and transportation.
2) 75% of families completing case
management services will have
made progress on at least two
goals in their case plan.
CONTRACTOR RESPONSIBILITIES:
1. Contractor will document services, as appropriate, using Efforts to Outcomes (ETO) an
internet-based computer program. Contractor may be asked to report outcomes and
data in a manner other than ETO during the initial term.
Exhibit A
Page 3 of 3
2. Contractor will meet with DSS monthly or as often as needed to discuss contract and
program related issues.
3. Contractor will obtain DSS written approval prior to any change in service location.
4. Contractor will complete and submit monthly activity reports in a manner determined by
DSS.
5. Contractor agrees existing services funded from other sources are considered in-kind for
this agreement.
COUNTY RESPONSIBILITIES:
Meet with CONTRACTOR monthly, or as often as needed, to exchange pertinent
information, resolve problems, and work collaboratively to coordinate services.
Exhibit B
Page 1 of 10
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $87,750
Payroll Taxes 0150 $8,015
Benefits 0200 $11,408
Subtotal……..$107,173
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 1,710$
Communications 0300 1,462$
Office Expense 0350 3,037$
Equipment 0400 572$
Facilities 0450 26,460$
Travel Costs 0500 7,290$
Program Supplies 0550 5,250$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 4,425$
Training 0660 -$
Indirect Costs 0700 7,621$
Subtotal……..57,827$
TOTAL (Salaries/Benefits & Services/Supplies)$165,000
BUDGET EXPENSE CATEGORY DESCRIPTIONS
Upon Execution through June 30, 2019
BUDGET SUMMARY - FY 18-19 (Upon Execution through 6/30/19)
Exhibit B
Page 2 of 10
Account Total
0100 $87,750
0150 Payroll Taxes $8,015
0151 FICA $6,713
0152 SUI $1,302
0154 Payroll Other $0
0200 Benefits $11,408
0250 $1,710
0300 $1,462
0350 $3,037
0400 $572
0450 $26,460
0500 $7,290
0550 $5,250
0600 Consultancy/Subcontracts $0
0650 $4,425
0660 Training $0
0700 $7,621
$165,000
Travel Costs
Facilities
Communications
Health, Dental, Vision, Life, Disability, & Retirement
Upon Execution through June 30, 2019
Salaries
NAME OF PROJECT:
Insurance
Account
Number Expense Category Descriptions
Fiscal & Audits
Budget Total
Program Supplies
Office Expense
Equipment
Indirect Costs
BUDGET EXPENSE CATEGORY DESCRIPTIONS
Centro La Familia Advocacy Services
Child Abuse Prevention Services - NRC
NAME OF ORGANIZATION:
Exhibit B
Page 3 of 10
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $117,000
Payroll Taxes 0150 $10,253
Benefits 0200 $15,210
Subtotal……..$142,463
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 2,280$
Communications 0300 1,950$
Office Expense 0350 4,050$
Equipment 0400 762$
Facilities 0450 35,280$
Travel Costs 0500 9,720$
Program Supplies 0550 3,600$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 5,900$
Training 0660 -$
Indirect Costs 0700 13,995$
Subtotal……..77,537$
TOTAL (Salaries/Benefits & Services/Supplies)$220,000
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2019 - June 30, 2020
BUDGET SUMMARY - FY 19-20 (7/1/19 - 6/30/20)
Exhibit B
Page 4 of 10
Account Total
0100 $117,000
0150 Payroll Taxes $10,253
0151 FICA $8,951
0152 SUI $1,302
0154 Payroll Other $0
0200 Benefits $15,210
0250 $2,280
0300 $1,950
0350 $4,050
0400 $762
0450 $35,280
0500 $9,720
0550 $3,600
0600 Consultancy/Subcontracts $0
0650 $5,900
0660 Training $0
0700 $13,995
$220,000Budget Total
Fiscal & Audits
Indirect Costs
Program Supplies
Facilities
Travel Costs
Equipment
Office Expense
Account
Number Expense Category Descriptions
Salaries
Insurance
Communications
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2019 to June 30, 2020
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Exhibit B
Page 5 of 10
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $117,000
Payroll Taxes 0150 $10,253
Benefits 0200 $15,210
Subtotal……..$142,463
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 2,280$
Communications 0300 1,950$
Office Expense 0350 4,050$
Equipment 0400 762$
Facilities 0450 35,280$
Travel Costs 0500 9,720$
Program Supplies 0550 3,600$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 5,900$
Training 0660 -$
Indirect Costs 0700 13,995$
Subtotal……..77,537$
TOTAL (Salaries/Benefits & Services/Supplies)$220,000
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 - June 30, 2021
BUDGET SUMMARY - FY 20-21 (7/1/20 - 6/30/21)
Exhibit B
Page 6 of 10
Account Total
0100 $117,000
0150 Payroll Taxes $10,253
0151 FICA $8,951
0152 SUI $1,302
0154 Payroll Other $0
0200 Benefits $15,210
0250 $2,280
0300 $1,950
0350 $4,050
0400 $762
0450 $35,280
0500 $9,720
0550 $3,600
0600 Consultancy/Subcontracts $0
0650 $5,900
0660 Training $0
0700 $13,995
$220,000Budget Total
Fiscal & Audits
Indirect Costs
Program Supplies
Facilities
Travel Costs
Equipment
Office Expense
Account
Number Expense Category Descriptions
Salaries
Insurance
Communications
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 to June 30, 2021
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Exhibit B
Page 7 of 10
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $117,000
Payroll Taxes 0150 $10,253
Benefits 0200 $15,210
Subtotal……..$142,463
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 2,280$
Communications 0300 1,950$
Office Expense 0350 4,050$
Equipment 0400 762$
Facilities 0450 35,280$
Travel Costs 0500 9,720$
Program Supplies 0550 3,600$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 5,900$
Training 0660 -$
Indirect Costs 0700 13,995$
Subtotal……..77,537$
TOTAL (Salaries/Benefits & Services/Supplies)$220,000
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2021 - June 30, 2022
BUDGET SUMMARY - FY 21-22 (7/1/21 - 6/30/22)
Exhibit B
Page 8 of 10
Account Total
0100 $117,000
0150 Payroll Taxes $10,253
0151 FICA $8,951
0152 SUI $1,302
0154 Payroll Other $0
0200 Benefits $15,210
0250 $2,280
0300 $1,950
0350 $4,050
0400 $762
0450 $35,280
0500 $9,720
0550 $3,600
0600 Consultancy/Subcontracts $0
0650 $5,900
0660 Training $0
0700 $13,995
$220,000Budget Total
Fiscal & Audits
Indirect Costs
Equipment
Program Supplies
Facilities
Travel Costs
Office Expense
Account
Number Expense Category Descriptions
Salaries
Insurance
Communications
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2021 to June 30, 2022
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Exhibit B
Page 9 of 10
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $117,000
Payroll Taxes 0150 $10,253
Benefits 0200 $15,210
Subtotal……..$142,463
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 2,280$
Communications 0300 1,950$
Office Expense 0350 4,050$
Equipment 0400 762$
Facilities 0450 35,280$
Travel Costs 0500 9,720$
Program Supplies 0550 3,600$
Consultancy/Subcontracts 0600 -$
Fiscal & Audits 0650 5,900$
Training 0660 -$
Indirect Costs 0700 13,995$
Subtotal……..77,537$
TOTAL (Salaries/Benefits & Services/Supplies)$220,000
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2022 - June 30, 2023
BUDGET SUMMARY - FY 22-23 (7/1/22 - 6/30/23)
Exhibit B
Page 10 of 10
Account Total
0100 $117,000
0150 Payroll Taxes $10,253
0151 FICA $8,951
0152 SUI $1,302
0154 Payroll Other $0
0200 Benefits $15,210
0250 $2,280
0300 $1,950
0350 $4,050
0400 $762
0450 $35,280
0500 $9,720
0550 $3,600
0600 Consultancy/Subcontracts $0
0650 $5,900
0660 Training $0
0700 $13,995
$220,000Budget Total
Fiscal & Audits
Indirect Costs
Equipment
Program Supplies
Facilities
Travel Costs
Office Expense
Account
Number Expense Category Descriptions
Salaries
Insurance
Communications
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2022 to June 30, 2023
NAME OF ORGANIZATION:Centro La Familia Advocacy Services
NAME OF PROJECT:Child Abuse Prevention Services - NRC
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”),
members of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: Date:
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the contractual
obligations between County of Fresno (COUNTY) Centro La Familia Advocacy Services,
related to provision of services, require that the undersigned report all known or suspected child
abuse or neglect to one or more of the agencies set forth in Penal Code (P.C.) section (§)
11165.9.
For purposes of the undersigned’s child abuse reporting requirements, “child abuse or
neglect” includes physical injury inflicted by other than accidental means upon a child by
another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in P.C. §11165.2,
willful cruelty or unjustifiable punishment as defined in P.C. §11165.3, and unlawful corporal
punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her professional
capacity or within the scope of his or her employment, has knowledge of or observes a child
whom the undersigned knows or reasonably suspects has been the victim of child abuse or
neglect. (P.C §11166.) The child abuse report shall be made to any police department or
sheriff’s department (not including a school district police or security department), or to any
county welfare department, including Fresno County Department of Social Services’ 24 Hour
CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a “reasonable suspicion” means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could cause a
reasonable person in a like position, drawing, when appropriate, on his or her training and
experience, to suspect child abuse or neglect. The pregnancy of a child does not, in and of
itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C. §11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements. Further information and a copy of the law may be obtained from the
County of Fresno Department of Social Services Director or designee.
I have read and understand the above statement and agree to comply with the child abuse
reporting requirements.
__________________________________ ________________________
SIGNATURE DATE