HomeMy WebLinkAboutAgreement A-23-425 ApplicationAgreement with Cal OES.pdf ` } coU
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Fresno County Probation Department
4
�4f �1 Kirk Haynes, Chief Probation Officer Y
1856
June 23, 2023
California Governor's Office of Emergency Services
Victim Services Branch
3650 Schriever Avenue
Mather, CA 95655
Attn: Victim Witness Assistance (VW) Program
RE: Fresno County Application
Greetings,
Attached please find the electronic copy of Fresno County Probation Department's Victim
Witness Assistance (VW) Program application for the grant subaward performance period
beginning October 1, 2023 and ending September 30, 2024.
Due to the meeting schedule and processing requirements for agenda items to reach the Fresno
County Board of Supervisors, it was not possible to secure formal authorization prior to the
submittal of this application.
We expect the application to be submitted to the Board of Supervisors as soon as possible. Upon
the Board's approval, the signed Grant Subaward Face Sheet, Certification of Assurance of
Compliance, and Subrecipient Grants Management Assessment will be forwarded to your office.
Please let me know if anything further is required.
Respectfully
Kirk Haynes
Chief ProbatiYfficer
OFFICE OF THE CHIEF PROBATION OFFICER
3333 E.American Ave./Building 701 /Suite B/Fresno, California 93725
Phone(559)600-1294/FAX(559)455-2488
The County of Fresno is an Equal Employment Opportunity Employer
DocuSign Envelope ID:3448F56F-B5B5-4A94-AF8F-07B843917AB4
(Cal 0ES Use Only) Agreement No. 23-425
Cal OES# 019-00000-17 1 FIPS 1019-00000 1 VS# I Subaward# IVW23 42 0100
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES MR MS
GRANT SUBAWARD FACE SHEET
The California Governor's Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following:
1, Subrecipient: Fresno County Ia.UEI#:XYLKAH3AB4W5
2. Implementing Agency: Fresno Count -Probation Department 2a.UEI#:XYLKAH3AB4W5
3. Implementing Agency Address: 3333 East American Avenue,Suite B Fresno 93725-9248
(Street) (City) (Zip+4)
4. Location of Project: Fresno Fresno 9372 1-2 1 24
(City) (County) IZiD+4)
S. Disasier/Program Title: VW-Victim/Witness Assistance Program S.Performance/ 10/01/2023 to 09/30/2024
Budget Period: (Start Dote) (End Dafe)
1, Indirect Cost Rate: N/A Federally Approved ICR(If applicable): %
Item Grant Fund Number A.State B.Federal C.Total D.Cash Match E.In-Kind Match F.Total Match G.Total Cost
Year Source
8. 2022 VOCA $739,430 $739,430
9. 2023 VOCA $739,427 $739,427
10. 2023 V W AO $158,208 $158,208
11. Select Select
12. Select Select
Total Project Cost $158,208 $1,478,857 $1,637,065 $1,637,065
13.Certification-This Grant Subaward consists of this title page,the application for the grant,which is attached and made a part hereof,and the
Assurances/Certifications.I hereby certify I cm vested Wth the authority to enter into this Grant Subaward,and have the approval of the City/County Financial
Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that all funds received pursuant to this
agreement will be spent exclusively on the purposes specified in the Grant Suboword.The Subrecipient accepts this Grant Subaward and agrees to administer the
grant project in accordance with the Grant Subaward as well as oil applicable state and federal laws,audit requirements,federal program guidelines,and Cal
OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget,
14.CA Public Records Act-Grant applications are subject to the Califomia Public Records Act,Government Code section 6250 et seq.Do not put any personally
identifiable information or private information on this application.If you believe that any of the information you are putting on this application Is exempt from the
Public Records Act,pleose attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the information
is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
IS.Official Authorized to Sign for Subrecipient:
Name: Sal Quintero Title: Chairman,Fresno County Board of Supervisors
Payment Mailing Address: 3333 East American Ave.,Suite B City: Fresno Zip Code+4: 93725-9248
1)
Signature: A L.. Date:
16.Federal Employer ID Nfq2bX0 946000512
FOR Cal OES USE ONLY)
I e n my personal knowledge that budgeted funds are available for the pe o :of this expenditure stated above.
10/4/2023 h (AASDlit, 10/4/2023
V-1i .
{Cal 0 sca cer"' (Date} (Cal uect OES air or Des'ignee) (Dole)
Ds ENY:2023-24 Chapter: 12 SL: 18402
ATTEST: Item:0690-102-0890 Pgm:0385
BERNICE E.SEIDEL FAIN#: 15POVC-22-GG-00708-ASSI 10/01/21-09/30/25
Fund: Federal Trust Fund AL#: 16.575
Clerk of the Board of Supervisors Program:Victim/Witness Assistance Program
Count of Fresno,State or California Match li 20%,C/IK based on TPC-Match Waived
'I Project ID:OES22VOCA000012
By Vim Deputy SC:2023-18402 Amount:$739,430
Evi
ENY:2023-24 Chapter: 12 SL: 18403
ENY:2023-24 Chapter: 12 SL: 14300 Item:0690-102-0890 Pgm:0385
Item:0690-101-0903 Pgm:0385 FAIN#: 15POVC-23-GG-00432-ASSI 10/1/22-09/30/26
Fund:Victim Witness Assistance Fund Fund: Federal Trust Fund Ai 16.575
Program:Victim/Witness Assistance Program Program:Victim/Witness m/Witness Assistance Program
None Match Req.: /o 20 ,C/IK based on TPC-Match Waived
Match
Project ID:.:None WA0000000 Project ID:OES23VOCA000012
SC:2023-14300 Amount:$158,208 SC:2023 18403 Amount:$739,427
Grant Subaward Face Sheet Cal OES 2-101 (Revised 1/2023)
ML#223879 RECEIVED
By FoxS at 1:42 pm,Aug 29, 2023
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Contact Information
Grant Subaward #:
Subrecipient: Fresno County
1 . Grant Subaward Director:
Name: Vicki Noel Title: Deputy Chief Probation Officer
Telephone #: 559-600-1295 Email Address: vnoel@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Ave., Suite B, Fresno, CA 93725-9248
2. Financial Officer:
Name: Yussel Zalapa Title: Deputy Chief Probation Administrative Officer
Telephone #: 559-600-1247 Email Address: yzalapa@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Ave., Suite B, Fresno, CA 93725-9248
3. Programmatic Point of Contact:
Name: Karen Roach Title: Assistant Deputy Chief Probation Officer
Telephone #: 559-600-1215 Email Address: kroach@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2220 Tulare St., Suite 1 1 1 1, Fresno, CA 93721-2124
4. Financial Point of Contact:
Name: Norabelle Elegado Title: Probation Business Manager
Telephone #: 559-600-1246 Email Address: nelegado@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Ave., Bldg 702, Fresno, CA 93725-9248
5. Executive Director of a Non-Governmental Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing agency:
Name: Kirk Haynes Title: Chief Probation Officer
Telephone #: 559-600-1298 Email Address: khaynes@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 3333 E. American Ave., Suite B, Fresno, CA 93725-9248
6. Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet:
Name: Sal Quintero Title: Chairman, Fresno County Board of Supervisors
Telephone #: 559-600-3000 Email Address: salquintero@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2281 Tulare St., Room #301, Fresno, CA 9372 1-2 1 05
7. Chair of the Governing Body of the Subrecipient:
Name: Sal Quintero Title: Chairman, Fresno County Board of Supervisors
Telephone #: 559-600-3000 Email Address: salquintero@fresnocountyca.gov
Address/City/ Zip Code (9-digit): 2281 Tulare St., Room #301, Fresno, CA 93721-2105
Grant Subaward Contact Information - Cal OES 2-102 (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Signature Authorization
Grant Subaward #:
Subrecipient: Fresno County
Implementing Agency: Fresno County-Probation Department
The Grant Subaward Director and Financial Officer are REQUIRED to sign this form.
Grant Subaward Director: Financial Officer:
Printed NatVp Vicki No l Printed Name: Yussei Zalapa
Signature: SignatureW
Date: Date:
W!!
The following persons are authorized to The following persons are authorized to
sign for the GrQnt Subaward Director: sign for the Financial Officer:
Signature: �� " '+ � Signature:
Printed Name: Karen Roach Printed Name: Norabell legodo
Signature: __ Signature:
Printed Name: Printed Name: Kee lvloua
Signature: Signature: ��
Printed Name: Printed Name: Alex Huerto
Signature: Signature:
Printed Name: _ Printed Name:
Signature: Signature:
Printed Name: Printed Name:
Grant Subaward Signature Authorization-Cal OES 2-103 (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Certification of Assurance of Compliance
Subrecipient: Fresno County
Cal OES Program Name Grant Grant Subaward
Subaward #: Performance Period
1 Victim Witness Assistance Program 10/0 1/2023-09/30/2024
2
3
4
5
6
I, Sal Quintero (Official Designee; same person as
Section 15 of the Grant Subaward Face Sheet) hereby certify that the above
Subrecipient is responsible for reviewing the Subrecipient Handbook (SRH) and
adhering to all of the Grant Subaward requirements as directed by Cal OES including,
but not limited to, the following areas:
I. Proof of Authority- SRH 1.055
The Subrecipient certifies they have written authority by the governing board (e.g.,
County Board of Supervisors, City Council, or Governing Board) granting authority
for the Subrecipient/Official Designee (see Section 3.030) to enter into a specific
Grant Subaward (indicated by the Cal OES Program name and initial Grant
Subaward performance period) and applicable Grant Subaward Amendments
with Cal OES. The authorization includes naming of an Official Designee (e.g.,
Executive Director, District Attorney, Police Chief) for the agency/organization who
is granted permission to sign Grant Subaward documents on behalf of the
Subrecipient. Written proof of authority includes one of the following: signed Board
Resolution or approved Board Meeting minutes.
II. Civil Rights Compliance - SRH Section 2.020
The Subrecipient acknowledges awareness of, and the responsibility to comply with
all state and federal civil rights laws. The Subrecipient certifies it will not discriminate
in the delivery of services or benefits based on any protected class and will comply
with all requirements of this section of the SRH.
III. Equal Employment Opportunity- SRH Section 2.025
The Subrecipient certifies it will promote Equal Employment Opportunity by
prohibiting discrimination or harassment in employment because of any status
protected by state or federal law and will comply with all requirements of this
section of the SRH.
Grant Subaward Certification of Assurance of Compliance - Cal OES 2-104 (Revised 12/2021 )
ATTEST:
BERNICE E.SEIDEL
* S
Clerk of the Board of Supervisors
Cal O�
County of Fresno,State of California
GOVERNOR'S OFFICE A
OF EMERGENCY SERVICES By Deputy
IV. Drug-Free Workplace Act of 1990-SRH Section 2.030
The Subrecipient certifies it will comply with the Drug-Free Workplace Act of 1990
and all other requirements of this section of the SRH,
V. California Environmental Quality Act (CEQA) - SRH Section 2.035
The Subrecipient certifies that, if the activities of the Grant Subaward meet the
definition of a "project" pursuant to the CEQA, Section 20165, it will comply with
all requirements ofCEQA and this section of the SRH.
VI. lobbying -SRH Sections 2.040 and 4.105
The Subrecipient certifies it will not use Grant Subaward funds, property, or funded
positions for any lobbying activities and will comply with all requirements of this
section of the SRH.
All appropriate documentation must be maintained on file by the Subrecipient and
available for Cal OES upon request, Failure to comply with these requirements may
result in suspension of payments under the Grant Subaward(s), termination of the
Grant Subaward(s), and/or ineligibility for future Grant Subawards if Cal OES
determines that any of the following has occurred: (1) the Subrecipient has made
false certification, or (2) the Subrecipient violated the certification by failing to carry
out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant
Subaward [Section 15 on Grant Subaward Face Sheet], and hereby affirm that I
am duly authorized legally to bind the Subrecipient to the above-described
certification. I am fully aware that this certification, executed on the date, is made
under penalty of perjury under the laws of the State of California.
Official Designee's Signature:
Official Designee's Typed Name: Sal Quinter
F!�
Official Designee's Title: Chairman, Fresno County Board of Supervisors
Date Executed: 426.2 3
AUTHORIZED BY:
I grant authority for the Subrecipient/Official Designee to enter into the specific
Grant Subaward(s) (indicated by the Cal OES Program name and initial Grant
Subaward performance period identified above) and applicable Grant Subaward
Amendments with Cal OES.
❑ City Financial Officer ✓❑ County Financial Officer
❑ City Manager ❑ County Manager
❑ Governing Bogr' Chair
Signature: _ �, �L�
Typed Name: Oscar i. Garcia, CPA 0f'
Title: Auditor-Controller/Treasurer/Tax Collector
Date Executed: 1 _ 2 �, ) '` 3
Grant Subaward Certification of Assurance of Compliance - Cal OES 2-104 (Revised 12/2021 )
Cal OES
11N OFFICE
OFGOVERNOR'SE"
OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subreci ient:Fresno County Grant Subaward#:VW23 42 0100
A. Personnel Costs-Line-item description and calculation 22 VOCA 23 VOCA 23 VWAO Total Amount
Allocated
Project Coordinator (Assistant Deputy Chief) 1.0 FTE
$8,130/month x 12 months=$97,560 $18,190 $79,370 $97,560
Benefits:80.81%of$97,560=$78,838 $78,838 $78,838
Benefits includes:Unemployment Ins,Retirement,OASDI,Workers
Compensation,Health Insurance,Mgmt Insurance,Benefit Administration
Sr.Victim Witness Advocate 2.0 FTE
$4,832month x 12 months x 2 FTE=$115,968 $115,968 $1 15,968
Benefits:52.94%of$115,976=$61,393 $61,393 $61,393
Benefits includes:Unemployment Ins,Retirement,OASDI,Workers
Compensation,Health Insurance,Mgmt Insurance,Benefit Administration
Victim Witness Advocate-10.0 FTE
$4,186 x 12 months x 10 FTE=$502,320 $251,160 $251,160 $502,320
Benefits:76.90%of$502,320=$386,284 $193,142 $193,142 $386,284
Benefits include Unemployment Ins,Retirement,OASDI,Workers
Compensation,Health Insurance,Mgmt Insurance,Benefit Administration
Program Technician-1.0 FTE
$4,539 x 12 months x 1 FTE=$54,468 $54,468 $54,468
Benefits:87.55%of$54,468=$47,687 $47,687 $47,687
Benefits includes:Unemployment Ins,Retirement,OASDI,Workers
Compensation,Health Insurance,Mgmt Insurance,Benefit Administration
Office Assistant-1.0 FTE
$3,382 x 12 months x 1 FTE=$40,584 $40,584 $40,584
Benefits:75.15%of$40,584=$30,499 $30,499 $30,499
Benefits includes:Unemployment Ins,Retirement,OASDI,Workers
Compensation,Health Insurance,Mgmt Insurance,Benefit Administration
PROBATION STUDENT WORKER 2 @ 100%940 HRS MAX per worker
Salary-$15.50 per hr x 940 hrs x 2 FTE=$29,140 $29,140 $29,140
Benefit-7.65%of$29,140=$2,229 $2,229 $2,229
MVA-Sr.VWA
$4,832 month x 12 months x 1.0 FTE=$57,984 $43,488 $14,496 $57,984
Benefits:71.19%of$57,984=$41,279 $30,960 $10,319 $41,279
Benefits includes:Unemployment Ins,Retirement,OASDI,Workers
Compensation,Health Insurance,Mgmt Insurance,Benefit Administration
Personnel Costs Fund Source Totals 1 $696,1111 $691,9141 $158,2081 $1,546,233
PERSONNEL COSTS CATEGORY TOTAL $1,546,233
Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020)
CaI OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Fresno County Grant Subaward #: VW23 42 0100
B. Operating Costs-Line-item description and calculation 22 VOCA 23 VOCA 23 VWAO Total Amount Allocated
Office Expense-MVA claiming less @$1,980 $1,980 $1,980
Office supplies-paper, printer cartridge, pens,gift cards=
(Office supplies=$200/mo x 12 months=$2,400) $2,400 $2,400
Total Office Expense-$1,980+$4,200=$4,380
Training-h'.': (Hotel & Per Diem cost are based GSA rate)
40 Hour Entry Level Victim/Witness Training (2 VWA) (In State)
Lodging- ($145 x 5 nights x 2 VWA) $1,450 $1,450
Meals- (5 Breakfast @$16=$80;5 Lunches @$17=$85; 6 $702 $702
Dinners @$31 =$186); ($80+$85+$186=$351 x 2 VWA)
Incidental Expenses= ($5 per day x 5 days x 2 VWAs) $50 $50
Parking- ($25 per day x 5 days x 1 vehicle) $125 $125
Housing Housing for Victims $43,319 $40,806 $84,125
25 beds (hotel rooms/emergency essentials) x 110 per room x 52
weeks) =$143,000) claiming less at$84,125
Operating Costs Fund Source Totals 1 $43,3191 $47,513 $0 $90,832
OPERATING COSTS CATEGORY TOTAL
Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Fresno County Grant Subaward #: VW23 42 0100
C. Equipment Costs - Line-item Total Amount
description and calculation 22 VOCA 23 VOCA 23 VWAO Allocated
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
0
Equipment Costs Fund Source Totals 1 $0 $0 $0 $0
EQUIPMENT COSTS CATEGORY TOTAL
Grant Subaward Totals - Totals
must match the Grant Subaward 22 VOCA 23 VOCA 23 VWAO
Face Sheet
Fund Source Totals 1 $739,430 1 $739,427 1 $158,208 $1,637,065
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #:
Subrecipient: Fresno County
Budget Narrative
The James Rowland Crime Victim Assistance Center (CVAC) applies
annually, through the State of California's Request for Applications process, for
funding to provide services for victims and witnesses of crime in Fresno County.
CVAC provides a comprehensive array of direct services to victims of all types of
crime, including the fourteen mandatory services and all ten of the optional
services delineated in Penal Code Section 13835.
The Governor's Office of Emergency Services (Cal OES) has allocated
$1,637,065 for Fresno County to continue this program during fiscal year 2023-24.
This grant application requests funds for expenditures in the Personnel Services
and Operating Expenses categories only. There is no allocated cost for
Equipment.
CVAC staff provide direct services for a caseload of up to 400. The
services provided through this grant require vast outreach to law enforcement
agencies throughout all of Fresno County, community-based organizations,
faith-based organizations, and the unincorporated areas in Fresno County. The
CVAC team of staff conducts outreach and educates the public and provides
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 1
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #:
Subrecipient: Fresno County
comprehensive direct services. CVAC staff complete documentation,
correspondence, and record keeping of all contacts in Probation Records and
Information Management System (PRIMS) case management system. In order
to be available to perform their core operational functions without distractions,
Senior Victim-Witness Advocates will delegate such matters as preparation and
management of: correspondence with Cal VCB, law enforcement, and the
District Attorney's office; retrieval of police reports and necessary documents
required to process Cal VCB applications; processing incoming referrals;
interviewing and assessing victims needs and entering chronological notes;
maintaining schedules and calendars; implementing and maintaining office
and filing systems; collating information from various sources; maintaining
databases; and coordinating the flow of information externally and internally.
The implementing Agency (Probation Department) absorbs some
operating expenses, including liability insurance, PeopleSoft human resources
charges, PeopleSoft financial charges, Professional & Specialized service
charges, the cost associated with building maintenance, and mileage. Cal OES
funds will provide for operating expenses such as vehicle use, office supplies,
training opportunities for staff, and housing for victims. Some operating
expenses will be absorbed by the Probation Department. The provision of those
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 2
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #:
Subrecipient: Fresno County
operating expenses allows program staff to be responsive to the basic rights and
needs of victims and witnesses within Fresno County. The Probation
Department's provision of space, supplies, office equipment, communication
technology, administrative support, and transportation provides a base from
which grant-funded program staff can provide efficient and effective delivery
of services which are consistent with the stated goals and objectives outlined in
the grant application.
The salary of the Financial Officer is not paid by funds from this grant;
however, provides direct services regarding the fiscal requirements of this grant.
The Financial Officer reviews documents for the financial matters required by the
grant, prepares the budget and any modifications, monitors compliance with
regulations and procedures mandated by the funding source, and ensures the
appropriate expenditure of grant funds.
The Victim-Witness Project Coordinator is an Assistant Deputy Chief
Probation Officer (ADC) within the Probation Department's structure and is
responsible for the day-to-day operation of the project. Grant related duties of
the Project Coordinator include: recruitment, hiring, training, supervision and
evaluation of paid staff; development and enforcement of policies and
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 3
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #:
Subrecipient: Fresno County
procedures for the CVAC; long and short term program planning; creation and
interaction of management information for the project; facilitation of inter-
agency communication, cooperation, and interaction within the Probation
Department; grant writing; budgeting; maintaining ongoing interface with Cal
OES; ensuring compliance with regulations and funding requirements; program
evaluation including the preparation of quarterly progress reports;
communication with the California Victims Compensation Board program (Cal
VCB); instituting and continuing inter-agency relationships with other criminal
justice and victim service agencies; and representing the Victim-Witness Project
to the public. The Project Coordinator aims for optimum service results within the
limits of the agency's resources and coordinates with state and other local
agencies to ensure that the legislative mandates are being achieved. The
educational requirement for this position is a Bachelor's degree in psychology,
criminology, or a closely related field.
The Victim-Witness Advocate (VWA) positions provide the
mandated and optional services to the victims/witnesses of all types of crime
countywide. This includes the fourteen mandatory and all ten optional services
outlined in Penal code Section 13835. These services, which are also provided
to victims' family members and witnesses of crimes, include advising participants
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 4
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #:
Subrecipient: Fresno County
of program services and outreach activities; referring program participants to
professional care providers; explaining the process of the criminal justice system;
accompanying victims, family members, and witnesses to court and related
hearings; and assisting participants with claim applications. Minimum
requirements for a VWA include: A Bachelor's degree acceptable in the United
States accredited college or university system in Psychology, Sociology, Social
Work, Criminology, or a related field or sixty (60) semester units, at least fifteen
(15) units of which must be in Psychology, Sociology, Social Work, Criminology, or
a closely related field and two (2) years of full-time, paid work experience in
victim services intake, counseling, and referral services.
The Program Technician (PT) performs various tasks which include but are
not limited to paraprofessional/technical work in support of the Probation
Department programs and services in knowledge, interpretation, and
application of County policies, rules, regulations, and procedures. The PT reports
to the Project Coordinator and reviews the program policies, rules, regulations,
and procedures as required by State for grant funding purposes. Other
responsibilities include maintaining record keeping systems, data entry, and
statistical input, as well as monitoring student intern and volunteer hours in
accordance with the daily operations of the CVAC. The PT assists the Project
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 5
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #:
Subrecipient: Fresno County
Coordinator with the preparation of mandated quarterly and annual reports as
required by Cal OES. This position also serves as back up at the reception
window, greets clients and answers incoming phone calls. Completion of sixty
(60) semester units of coursework acceptable within the United States'
accredited college or university system or one year of full-time, paid clerical
experience is required for this position.
The Office Assistant performs clerical tasks and provides office support.
Completion of fifteen (15) semester units of coursework acceptable within the
United States' accredited college or university system or one year of full-time,
paid clerical experience is required for this position. The Crime Victim Assistance
Center relies on Probation Student Workers, with the skills and competency to be
able to act in a supportive role to the VWA. Cal OES funds also provide for costs
associated with Probation Student Workers.
For 2023-24, funding is being solicited to continue the support of a Victim-
Witness based Mass Victimization Advocate (MVA). MVA funding will continue
to be dedicated to meet the objectives of supporting response readiness to
mass victimization/terrorism incidents. An experienced Sr. Victim-Witness
Advocate will be utilized to fulfill this position within CVAC.
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 6
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Budget Narrative
Grant Subaward #:
Subrecipient: Fresno County
The CVAC program also relies on the services provided by volunteers. The
Probation Department recruits volunteers through colleges, job fairs, community
presentations, and service agencies. Volunteers are required to complete an
application similar to an employment application and agree to submit to a
background check. Once cleared, volunteers are issued ID cards and entered
in a data base from which work units within the Probation Department may
select individuals with full confidence that appropriate background clearances
are on file, and the volunteer may begin work without delay. The costs
associated with volunteers are not charged to the Cal OES grant budget and
are absorbed into the Probation Department's budget.
No mid-year salary range adjustment is required, as it has been
calculated over a twelve-month period and is reflected in the Personnel
Services section of this report.
Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 7
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
Project Narrative
Problem Statement
The Fresno County Probation Department's Victim-Witness Assistance
program has been a part of the community since 1975. Prior to that time, crime
victims received no assistance from public or private social work or criminal justice
agencies to ease their recovery from crime or to meet necessities arising from
victimization. Victims were not able to obtain critical information regarding court
processes or referral services; nor did they receive attention and guidance in
coping with the stresses created by the criminal justice experience. In 1975, the
Fresno County Board of Supervisors designated the Probation Department as the
agency to fill this gap in services. "The Victim-Witness Project" in Fresno County
was the first Victim Advocacy program in California to be offered through a
Probation Department. Funding through the California Office of Emergency
Services (Cal OES) continues to make this project possible. Now known locally as
the James Rowland Crime Victim Assistance Center (CVAC), the Fresno County
Victim-Witness Project provides victims of all types of crime with comprehensive
services, including the fourteen mandatory and all ten optional services
delineated in Section 13835 of the California Penal code. In 2022, CVAC
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 1
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
provided services to 9070 victims of crime. Fresno County has expanded service
locations over the years from a single office to three separate locations. This
growth was achieved through extended community outreach and our working
relationships with agencies providing services to local crime victims. Outreach to
rural populations and inter-agency collaboration has built a solid foundation for
providing quality services to victims of crime in Fresno County. From the
beginning, CVAC has developed, nurtured, and expanded relationships with
agencies that serve victims including: the District Attorney's Office, local Law
Enforcement agencies, women's shelters, rape counseling programs, therapeutic
programs, medical providers, funeral directors, and Human Services agencies.
These efforts have improved access to services and developed strategies to
identify, refer, and address the on-going needs of victims and witnesses of all
types of crime, resulting in no limitation of services to specific crime types.
Operational Agreements, inter-agency roundtable committees, inter-agency
cross training, and monthly meetings to coordinate services strengthen these
relationships while maintaining the professional standards of this agency.
Many in the community fail to recognize that serving victims is a critical
component of the criminal justice system. CVAC will continue to provide media
and educational campaigns, trainings for new service providers, and community
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 2
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
outreach in a concerted public education effort. Public awareness of the impact
on victims and of services available to victims through this program is vital to
reaching those who need it most.
Fresno County is the sixth largest of 58 California counties covering 6,017
square miles and offering both rural and urban lifestyles in a variety of landscapes.
According to the US Census Bureau, Fresno is the tenth most populated county
with 1,015,190 residents. Sixty-five percent of the County's population resides near
the center of the county in the densely populated, adjoining cities of Fresno and
Clovis. The balance resides in suburban, rural, and agricultural areas of Fresno
County, which include 15 cities, at least 25 towns, and many remote settlements
that offer little to no direct services to residents. Fresno County's population
increased by 8.4%, between 2010 and 2020, which is higher than the population
growth rate for the state of California.
There are many challenges in providing services to a growing population
with limited resources. The abundance of cultural diversity in Fresno County
necessitates a wide-ranging outreach to victims. Establishing trust within these
cultural communities requires ongoing awareness training for staff; while
translation for services and printed materials, that provide an effective means of
communication, require additional resources. Fresno County is home to
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 3
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
numerous distinct cultural groups with extensive diversity in languages, customs,
and norms. Unfortunately, victims in some of these cultural groups are reluctant
to seek help from outsiders. They may also be suspicious of the judicial system
and its process, making it even more difficult for staff of CVAC to serve them.
The Hmong community in the Fresno Metropolitan area is a perfect
example. Hmong cultural beliefs discourage advocacy outside the Hmong
Community, creating stigmatism towards victims and families who seek assistance
from "outside." Often these cultural differences result in unreported victimization;
so, providing victim services to this particular population has been challenging.
Continuous outreach efforts are necessary to build and maintain relationships
with the Hmong community leaders and organizations.
The Native American communities also present challenges due to the
existing infrastructure within local tribes, distrust of outsiders, and stigmatism -
which plays a major role in close-knit communities. CVAC continues to provide
outreach services to members of the three local tribes in Fresno County and
strives to strengthen relationships with tribal leaders.
Plan
The CVAC is committed to reducing the effects and trauma of crime by
meeting the needs of victims of all crime types. This plan is accomplished by the
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 4
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
recruitment and maintenance of qualified, trained staff to provide the fourteen
mandatory and all ten optional services set forth in Section 13835 of the California
Penal Code. These services are directed to victims of all crime types, all ages, all
ethnicities, English and non-English speaking, dependent adults, and disabled
victims within the County of Fresno.
All staff and volunteers are trained to provide culturally sensitive
intervention and prevention services. Bi-cultural and bi-lingual staff and
volunteers are dedicated to meeting client needs; additionally, local translation
services are utilized when necessary to enable Victim-Witness Advocates to
communicate effectively in other languages. Translation services are obtained
through bi-lingual Department staff, community-based organizations, and County
approved interpretation services contractors. The agency list of translators is
update regularly.
Three Victim-Witness assistance office locations provide improved access
and efficient service to victims in Fresno County. Victim-Witness Advocates
(VWAs) in all three locations report directly to the Project Coordinator, Assistant
Deputy Chief Probation Officer (ADC) Karen Roach at the main office. She can
be reached via email at kroach@fresnocountyca.gov and by direct phone
number (559) 600-1675 or cell phone number (559) 288-0806. The vehicle
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 5
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
assigned to this project is utilized by all VWAs to make field visits and to transport
victims and witnesses, as needed. The after-hours number for Fresno County
Victim-Witness services is (559) 288-0806, regardless of location. The main office,
the James Rowland Crime Victim Assistance Center (CVAC), located in
downtown Fresno, across the street from the Fresno County Courthouse, at 2220
Tulare St., Suite 1 1 11 , Fresno, CA 93721 . The CVAC phone number is (559) 600-
2822. This office serving victims of all types of crime, provides a reception area
with office support; a victim's waiting area for court; and a child's
waiting/playroom; and offices for four Senior Victim-Witness Advocates (Sr.
VWAs), 12 VWAs, one Probation Student Worker (PSW), one Program Technician
(PT), one Deputy Probation Officer (DPO), and the Project Coordinator.
The second office is located at the Department of Social Services (DSS),
located at 250 W. Pontiac Way, Bldg. 3, Clovis, CA 93612, (559)600-1651 . It houses
two VWAs specializing in services to elder crime victims. Also located at Building 3
are the following agencies: Adult Protective Services, In-Home Support Services,
Department of Public Health, and Law Enforcement Elder Abuse Crime Units. The
close proximity of these agencies provides a "one-stop service center" for this
special population.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 6
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
The third office is located at the Juvenile Justice Campus (JJC), in the same
building as the Juvenile Court, at 3333 East American Avenue, Suite B Room#119,
Fresno, CA 93725. The VWA's office at the JJC can be reached at (559) 600-4749.
One full-time VWA is assigned to the JJC, specializing in the juvenile court process
and serving victims of juvenile offenders.
All three CVAC sites provide direct services to victims and refer them to
other community resources as appropriate. Operationally, the goal is to provide
services to victims within twenty-four hours of receiving a referral. This is
accomplished through a proactive approach including coordination with law
enforcement and other agencies within the county. At first contact with the
victim, a needs assessment is performed, and the appropriate referrals made. In
the event of emotional trauma, staff provides crisis intervention services directly
and/or arranges immediate provision of appropriate services with other local
agencies. Emergency services, which may include: food, clothing, lodging,
transportation, and other needs arising from victimization, may also be provided.
The project maintains an emergency fund, established through donations, to
assist victims with their immediate needs. This emergency fund is maintained with
controls and guidelines under the Fresno County Auditor-Controller's Office. The
centers provide information on financial compensation through the California
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 7
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
Victim Compensation Board (Cal VCB) Program, including eligibility requirements,
claim forms, assistance filing a claim, and determining claim status.
Victim-Witness Advocates make field visits to meet with victims in their
homes, workplaces, shelters, or other places, as requested. Additionally, field visits
will be made when the presence of a VWA is requested by therapists, Social
Services, Law Enforcement, Deputy District Attorneys, or DPOs conducting
interviews with the victims. These field visits are another avenue through which
the center provides immediate assistance to the victim.
A detailed orientation to the criminal justice system is provided to each
victim and/or witness. Court support, court escort, and case status/disposition
information is made available throughout the court process. Victim Impact
Statements are sought and, when received, delivered to the Judge and all
related parties for sentencing. If the victim is giving a statement directly to the
Court and requests assistance, court support is provided by a VWA. Victims
receive assistance from the CVAC in requesting temporary restraining orders,
restitution, and property returns. At the request of the victim, notification of their
victimization to family, friends, landlords, and/or employers can be made. If
further hardships are created by the crime, CVAC staff offers to intervene on the
victim's behalf with creditors, landlords, and/or employers.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 8
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
Volunteers are recruited from the community and local colleges to
augment paid staff time and increase services available to victims. The Fresno
County Probation Department completes a background investigation on each
volunteer which includes: application and background information, DMV check,
local criminal record check, and a LIVESCAN fingerprint check through the
Department of Justice. Upon clearance of the background investigation, each
volunteer receives a Probation Volunteer Identification Badge which authorizes
the start of volunteer service. The CVAC staff provides an initial orientation and
assigns each volunteer to a full-time VWA for ongoing supervision and training.
Volunteers document their hours for each shift worked on the Volunteer Log,
which is signed by the supervising VWA and maintained for audit purposes.
Typical duties of a volunteer include: transportation of police reports from law
enforcement to the VWA, reception duties, assisting the VWA with completing the
Victim Compensation Application process, assisting at community presentations
and events, and other duties depending on the training and personal abilities of
each volunteer.
Services for the hearing-impaired are provided through California Relay
Services for the Hearing-Impaired and the California Association for the Physically
Handicapped (CAPH). A Telecommunication Device for the Deaf (TDD) or a sign
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 9
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
language interpreter through the Fresno Deaf and Hard of Hearing Agency is
available for VWAs to gain access to the hearing-impaired community and
provide much needed information and victim services. CAPH also provides help
with victims who have various physical disabilities. Services for the blind and sight-
impaired, are provided in conjunction with the Valley Center for the Blind and
other community resources to address the needs of the victim regarding court
assistance, emergency needs, victims' compensation application and other
personal issues as needed. The Central Valley Regional Center (CVRC) is utilized
as a resource for developmentally disabled victims, as is the Fresno Association for
Retarded Citizens (ARC). VWAs maintain mutual-aid relationships with agencies
that provide services to victims with disabilities, which include: California
Children's Services, the Friendship Center for the Blind, Disabled American Vets,
and the Veterans' Center. Accessible transportation services for persons with
disabilities are obtained through Handy Ride and Dial-a-Lift, and all three office
locations are equipped to accommodate wheelchairs. Arrangements are made
to ensure that appropriate access is available when providing court support for
persons with disabilities.
Cases most likely to result in trauma are referred to the CVAC in a variety of
ways to ensure that victims and/or family members receive services. The most
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 10
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
immediate referrals are made by patrol officers. The CVAC annually provides
updated program brochures outlining available services to all local law
enforcement agencies. These brochures are distributed as each agency deems
appropriate. The Fresno Police Department provides reports to VWAs on crimes
likely to cause physical and/or emotional injury to victims. The Fresno County
Sheriff's Department reports are obtained three times each week by a volunteer.
In addition, all other local law enforcement agencies throughout the county are
requested to send appropriate crime reports and refer crime victims to CVAC.
The District Attorney's Office directly refers cases for victim assistance to CVAC
during the filing process or during the court process. Further, the Probation
Department refers many cases at the time of sentencing through a request for a
Victim Impact Statement. Cases are assigned to VWAs based on information in
the crime reports or received from the referring agency. Outreach letters and
brochures are sent to victims of serious, traumatic, or highly publicized criminal
cases, explaining and offering CVAC services and providing information about
the criminal justice system and victims' compensation rights. Additionally, the
VWAs may make initial contact in person or by phone. Referrals are also made
by phone, in writing, or in person by hospital staff, physicians, home-health care
practitioners, counselors and therapists and other health care providers,
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 11
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
protective services social workers for children and adults, and by members of
other victim-servicing agencies. Funeral home directors, attorneys, friends and
relatives of victims, and persons who have previously utilized the project's services
also refer victims. Clients frequently self-refer after learning about this program
through publicity and/or media coverage generated by the center.
Operational Agreements (OA's) have been signed with primary agencies
to establish a process of reciprocal referrals, in-service training, and a
commitment to work on behalf of victims. The Operational Agreements (OA
Summary Form included) specifically indicate that CVAC will provide a thorough
and timely response to the victim on all requests and referrals. It is further agreed
staff will attend agency and inter-agency meetings to discuss strategies to
implement mandated services. Both agencies maintain a mutual networking
relationship, a free exchange of information, and a coordination of agency
services. CVAC staff members also attend Inter-Agency Roundtable meetings to
ensure the exchanging and updating of information and streamlining of the
referral process.
The CVAC will continue to identify and expand community resources, to
maintain and update available resource listings, and to network with local service
providers - both public and private. In addition, this program will continue to
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 12
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
provide presentations regarding victims' rights and cross training with other
agencies. Public awareness of victim services and crime prevention information
will be made available through our Facebook page, presentations to community
groups, public service announcements, brochures, and media coverage
throughout the year. Written and digital materials that are crime and language
specific, i.e., domestic violence, crime prevention, and testifying in court, may be
used to enhance presentations and to give individuals information to assist victims
and witnesses as needed.
The CVAC's qualified and fully trained staff is committed to providing
quality services to crime victims and capable of continued implementation of the
goals, objectives, and activities in this application. The CVAC is a valuable
county resource, offering a unique range of services not available to victims
through other agencies.
Functioning under the umbrella of the Probation Department has allowed
CVAC to utilize Probation's resources to benefit victims in the community. This
includes accessibility to juvenile crime reports, criminal offender records,
sentencing court orders, court calendars, restitution status, and an internal
process for Victim Impact Statements to be requested and submitted to the
Superior Court. The Probation Department's Business Office maintains internal
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 13
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
accounting and administrative controls to ensure that both revenues and costs
are identified by program and funding source, and compliance with mandated
grant procedures is maintained. A series of checks and balances and the
required Report of Expenditures form assure that Cal OES grant funds are
accounted for and expended in accordance with the grant. The Probation
Department continually reviews program data to ensure compliance with goals
and objectives and submit status reports bi-annually as required.
An organizational chart showing CVAC's place within the Fresno County
Probation Department structure is attached.
Mass Victimization Advocate
A mass victimization/terrorism incident can occur in any community at any
time. Numerous such incidents have occurred throughout our nation, in
communities small and large, rural and urban. Believing `it cannot happen here'
is not appropriate. Preparation is critical to adequately respond to the needs of
victims and provide them with timely and comprehensive services from when the
crisis initially occurs through their long-term recovery. For this reason, Fresno
County is soliciting the additional funding to support a Victim-Witness based Mass
Victimization Advocate (MVA) for 2023-24. If awarded, these funds will further
assist the Fresno County Crime Victim Assistance Center's (CVAC) participation in
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 14
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
coordinated community-wide responses to mass victimization/terrorism incidents.
The MVA will continue to focus on mass crisis incidents resulting from criminal
events and will remain dedicated to accomplishing the objectives of supporting
response readiness for the victims of crime. Fresno County's CVAC has
developed a victim assistance plan to support and enhance immediate response
and recovery efforts and establish readiness in response to mass
victimization/terrorism incidents. The plan consists of the following steps:
• Review of Current Capabilities: The MVA/CVAC continues to research and
assess the community's existing emergency plan for mass crisis response
and recovery measures, and evaluate the existing roles and responsibilities
• Become a Known Key Partner: The MVA/CVAC will continue its outreach to
the existing local mass crisis response team to maintain a working
relationship. It is essential to continue to be a member of the existing mass
crisis response team and educate others in the role of the CVAC and how it
operates and supports victims during and after a mass crisis due to a
criminal event. Key partners include fire and police departments,
emergency management departments, Coroner's office, local mental
health teams, school districts, local hospitals, and community companies
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 15
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
• Understand the Needs of Victims: The MVA utilizes assessment tools, and
research to determine the needs of victims
• Identify Resources and Deficits in Current Capabilities: In collaboration with
key partners, the MVA/CVAC will continue to determine if existing measures
effectively and efficiently address the needs of victims by maintaining an
updated Mass Victimization Incident (MVI) Referral list. The CVAC staffs
enough advocates to enable multi-team responses to an incident and
continue to provide day-to-day services at their locations. Four Sr. VWAs
(including the MVA), three VWA's and the ADC, have attended the
CCVAA Crisis Response Training. The CVAC has resources such as vehicles,
laptops, cellphones, gift cards for emergency financial assistance, and go-
bags/kits available to the RC/FAC. Operational Agreements are
maintained with local motels, community-based organizations, and various
providers. Deficits found include a lack of planning for victim services within
local OES Emergency Response Plans and only a brief mention in the Fresno
County Sheriff-Coroner's Mass Fatality Plan. The CVAC continues to work
toward inclusion in regional Law Enforcement response plans
• Develop a Comprehensive Plan: The MVA/CVAC, works closely with
stakeholders, ensuring the community is prepared and equipped to
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 16
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
implement a plan that provides victims of crime and their families with
timely and comprehensive services during the response and recovery
phases. This plan enhances existing community and county emergency
response plans
• Establish MOUs with Identified Participants: A comprehensive crisis
response/mass victimization assistance plan has been created. The MVA
continues to develop and maintain memorandums of understanding
(MOUs) with the various agencies involved such as: allied service providers,
local government, and neighboring counties within the identified crisis
response team training region. This allows the CVAC/MVA to leverage
resources and facilitate a regional response in the event of a mass crisis
event due to a criminal act
• Develop and Disseminate Protocols: Practices have been established to
implement the developed plan. Protocols are reviewed and approved by
the heads of the agencies involved. Involved parties meet on a regular
basis, as well as when there is a large turnover of Key Partners, to review the
protocols to ensure they are clearly understood by all parties involved. This
includes how the plan will be implemented and how these protocols may
impact criminal-based event responses
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 17
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Programmatic Narrative
Grant Subaward #:
Subrecipient: Fresno County
• Conduct community outreach and education: The MVA in coordination
with the CVAC is currently in communication with and coordinating
meetings with the local OES and the Coroner's Office and have requested
Victim Services be included in the updated/revised community plan.
CVAC provided a presentation at the Fresno-Madera Police Chief's
meeting explaining the importance of having victim services involved in a
mass casualty event and recommended the inclusion of victim services in
their internal plans
• Review MVA Funding: Funding is reviewed to define needs for
management and technology supplies, the contents of go-bags, and/or
other resources required for deployment of emergency response efforts
and allocate MVA funding accordingly
The mandated `California Crime Victims Association Crisis Response
Advocate' training provides us a framework which assists us in realistic program
development. It is anticipated the grant award period will be needed to further
develop each of the above points.
Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 18
y* ►'�' Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Federal Fund Grant Subaward Assurances
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Subrecipient: Fresno County
Cal OES Program Name Grant Grant Subaward
Subaward # Performance Period
1 . Victim Witness Assistance Program 10/01/2023-09/30/2024
2.
3.
4.
5.
6.
Subrecipients agree to adhere to the following and ensure these assurances are passed
down to Second-Tier Subrecipients.
1. Required Audits and Financial Statements (SRH Section 14.005)
Subrecipients expending $750,000 or more in federal funds annually must comply
with the single audit requirement established by the Federal Office of
Management and Budget (OMB) Uniform Guidance 2 C.F.R. Part 200, Subpart F
and arrange for a single audit by an independent Certified Public Accountant
(CPA) firm annually. Audits conducted under this section will be performed using
the guidelines established by the American Institute of Certified Public
Accountants (AICPA) for such audits.
W Subrecipient expends $750,000 or more in federal funds annually.
El Subrecipient does not expend $750,000 or more in federal funds annually.
2. Compliance with General Appropriations-law Restrictions on the use of Federal
Funds
Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable
restrictions on the use of federal funds set out in federal appropriations statutes.
Pertinent restrictions, including from various "general provisions" in the Consolidated
Appropriations Act, 2022, are set out at
https://ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm.
Should a question arise as to whether a particular use of federal funds by
Subrecipients (and any Second-Tier Subrecipients) would or might fall within the
scope of an appropriations or law restriction, Subrecipients are to contact Cal OES
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 2
for guidance, and may not proceed without the express prior written approval of
Cal OES.
3. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in
2 C.F.R. Part 200, as adopted and supplemented by the DOJ in 2 C.F.R. Part 2800
(together, the "Part 200 Uniform Requirements") apply to this Grant Subaward.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26,
2014. If this FY 2022 Grant Subaward supplements funds previously awarded by OJP
under the same Grant Subaward number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds
under that award number (regardless of the award date, and regardless of whether
derived from the initial Grant Subaward or a supplemental Grant Subaward) that are
obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they
relate to OJP awards and subawards ("subgrants"), see the OJP website at
https://ojp.gov/funding/Part2000niformRequirements.htm.
Record retention and access: Records pertinent to the Grant Subaward that the
Subrecipient (and any Second-Tier Subrecipients) must be retained for a period of
seven years after the Subrecipient makes final payments and all other pending
matters are closed, unless a different retention period applies. Subrecipients (and
any Second-Tier Subrecipients) must provide access to performance measurement
information, financial records, supporting documents, statistical records, and other
pertinent records indicated at 2 C.F.R. 200.334.
In the event that an Grant Subaward-related question arises from documents or
other materials prepared or distributed by OJP that may appear to conflict with, or
differ in some way from, the provisions of the Part 200 Uniform Requirements, the
Subrecipient is to contact Cal OES promptly for clarification.
4. Requirement to Report Actual or Imminent Breach of Personally Identifiable
Information
Subrecipients (and any Second-Tier Subrecipients) must have written procedures in
place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if
they:
• Create, collect, use, process, store, maintain, disseminate, disclose, or dispose of
"Personally Identifiable Information (PII)" (2 C.F.R. 200.1 ) within the scope of an
OJP grant-funded program or activity, or
• Use or operate a "Federal information system" (OMB Circular A-130).
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 1 1/2022) 3
Subrecipients (and any Second-Tier Subrecipients) must have breach procedures
that must include a requirement to report actual or imminent breach of PH to
Cal OES no later than 24 hours after an occurrence of an actual breach, or the
detection of an imminent breach.
5. OJP Training Guiding Principles
Subrecipients (and any Second-Tier Subrecipients) understand and agree that any
training or training materials developed or delivered with funding under this Grant
Subaward must adhere to the OJP Training Guiding Principle for Grantee and
Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-
principles-grantees-and-subgrantees.
6. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination -
28 C.F.R. Part 38
Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable
requirements of 28 C.F.R. Part 38 (as may be applicable from time to time),
specifically including any applicable requirements regarding written notice to
program beneficiaries and prospective program beneficiaries.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of
discrimination on the basis of religion, a religious belief, a refusal to hold a religious
belief, or refusal to attend or participate in a religious practice. Part 38 also sets out
rules and requirements that pertain to Subrecipient organizations (and any Second-
Tier Subrecipient organizations) that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients (and any
Second-Tier Subrecipients) that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal
Regulations (currently accessible at https://www.ecfr.gov/cgi-
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1 ,
Part 38, under e-CFR "current" data.
7. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination -
28 C.F.R. Part 42
Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements
in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity
program.
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 4
8. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination -
28 C.F.R. Part 54
Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable
requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of
sex in certain "educational programs."
9. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
Subrecipients (and any Second-Tier Subrecipients) must comply with, and are
subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable
provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross
mismanagement of a federal grant, a gross waste of federal funds, an abuse of
authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
Subrecipients (and any Second-Tier Subrecipients) also must inform their employees,
in writing (and in the predominant native language of the workforce), of employee
rights and remedies under 41 U.S.C. 4712.
10. Compliance with Applicable Rules Regarding Approval, Planning, and Reporting of
Conferences, Meetings, Trainings, and Other Events
Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable
laws, regulations, policies, and official DOJ guidance (including specific cost limits,
prior approval and reporting requirements, where applicable) governing the use of
federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable
to this Grant Subaward appears in the DOJ Grants Financial Guide (currently, as
section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
11. Requirement for Data on Performance and Effectiveness under the Grant Subaward
Subrecipients (and any Second-Tier Subrecipients) must collect and maintain data
that measure the performance and effectiveness of work under this Grant
Subaward. Subrecipients (and any Second-Tier Subrecipients) must provide data
(within the required timeframes) to OJP via the Performance Measurement Tool
(PMT).
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 5
12. Determination of Suitability to Interact with Participating Minors
This condition applies to the Grant Subaward (if it is indicated) when some or all of
the activities to be carried out under the Grant Subaward (whether by Subrecipients,
or Second-Tier Subrecipients) is to benefit a set of individuals under 18 years of age.
Subrecipients (and any Second-Tier Subrecipients) must make determinations of
suitability before certain individuals may interact with participating minors. This
requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm. (Award condition:
Determination of suitability required, in advance, for certain individuals who may
interact with participating minors), and are incorporated by reference here.
13. Compliance with DOJ Grants Financial Guide
Subrecipients (and any Second Tier Subrecipients) must comply with all applicable
sections of the DOJ Financial Guide. References to the DOJ Grants Financial Guide
are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the
"DOJ Grants Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that
may be posted during the period of performance. Subrecipients agree to comply
with the DOJ Grants Financial Guide.
14. Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging
While Driving," 74 Fed. Reg. 51225 (October 1 , 2009), the DOJ encourages
Subrecipients (and any Second-Tier Subrecipients) to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course
of performing work funded by this Grant Subaward, and to establish workplace
safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
15. Potential Imposition of Additional Requirements
Subrecipients (and any Second-Tier Subrecipients) agree to comply with any
additional requirements that may be imposed by the DOJ awarding agency (OJP or
OVW, as appropriate) during the period of performance for this Grant Subaward, if
Subrecipients are designated as "high-risk" for purposes of the DOJ high-risk grantee
list.
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 6
16. Employment Eligibility Verification for Hiring under the Grant Subaward
a. Subrecipients (and any Second-Tier Subrecipients) must:
1 ) Ensure that, as part of the hiring process for any position within the United
States that is or will be funded (in whole or in part) with Grant Subaward funds,
Subrecipients (and any Second-Tier Subrecipients) properly verify the
employment eligibility of the individual who is being hired, consistent with the
provisions of 8 U.S.C. 1324a(a)(1 ).
2) Notify all persons associated with Subrecipients (or any Second-Tier
Subrecipients) who are or will be involved in activities under this Grant
Subaward of both:
a) This Grant Subaward requirement for verification of employment eligibility,
and
b) The associated provisions in 8 U.S.C. 1324a(a)(1 ) that, generally speaking,
make it unlawful, in the United States, to hire (or recruit for employment)
certain aliens.
3) Provide training (to the extent necessary) to those persons required by this
condition to be notified of the Grant Subaward requirement for employment
eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1 ).
4) As part of the recordkeeping for the Grant Subaward (including pursuant to
the Part 200 Uniform Requirements), maintain records of all employment
eligibility verifications pertinent to compliance with this Grant Subaward
condition in accordance with Form 1-9 record retention requirements, as well
as records of all pertinent notifications and trainings.
b. Monitoring
Subrecipients' monitoring responsibilities include monitoring Second-Tier
Subrecipients' compliance with this condition.
c. Allowable costs
To the extent that such costs are not reimbursed under any other federal
program, Grant Subaward funds may be obligated for the reasonable,
necessary, and allocable costs (if any) of actions designed to ensure compliance
with this condition.
d. Rules of construction
1) Staff involved in the hiring process
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 7
For purposes of this condition, persons "who are or will be involved in activities
under this Grant Subaward" specifically includes (without limitation) any and
all Subrecipient officials or other staff who are or will be involved in the hiring
process with respect to a position that is or will be funded (in whole or in part)
with Grant Subaward funds.
2) Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding
verification of employment eligibility, Subrecipients (and any Second-Tier
Subrecipients) may choose to participate in, and use, E-Verify (www.e-
verify.gov), provided an appropriate person authorized to act on behalf of the
Subrecipient (and any Second-Tier Subrecipient) uses E-Verify (and follows the
proper E-Verify procedures, including in the event of a "Tentative
Nonconfirmation" or a "Final Nonconfirmation") to confirm employment
eligibility for each hiring for a position in the United States that is or will be
funded (in whole or in part) with Grant Subaward funds.
3) "United States" specifically includes the District of Columbia, Puerto Rico,
Guam, the Virgin Islands of the United States, and the Commonwealth of the
Northern Mariana Islands.
4) Nothing in this condition shall be understood to authorize or require
Subrecipients (and any Second-Tier Subrecipients), or any person or other
entity, to violate any federal law, including any applicable civil rights or
nondiscrimination law.
5) Nothing in this condition, including in paragraph 4.B., shall be understood to
relieve Subrecipients (and any Second-Tier Subrecipients) or any person or
other entity, of any obligation otherwise imposed by law, including 8 U.S.C.
1324a(a)(1 ).
Questions about E-Verify should be directed to DHS. For more information about E-
Verify visit the E-Verify website (https://www.e-verify.gov/).
17. Restrictions and Certifications Regarding Non-disclosure Agreements and Related
Matters
No Subrecipients (and any Second-Tier Subrecipients) under this Grant Subaward, or
entity that receives a procurement contract or subcontract with any funds under this
Grant Subaward, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or
purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud,
or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 8
this Grant Subaward, to contravene requirements applicable to Standard Form 312
(which relates to classified information), Form 4414 (which relates to sensitive
compartmented information), or any other form issued by a federal department or
agency governing the nondisclosure of classified information.
a. In accepting this Grant Subaward, Subrecipients (and any Second-Tier
Subrecipients):
1 ) Represent that they neither require, nor have required, internal confidentiality
agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as described
above; and
2) Certify that, if they learn, or are notified, that they have, or have been,
requiring their employees or contractors to execute agreements or statements
that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, they will immediately stop any
further obligations of Grant Subaward funds, will provide prompt written
notification to Cal OES, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by Cal OES.
b. If Subrecipients are authorized under this award to make Second-Tier Subawards,
procurement contracts, or both:
1 ) Subrecipients represent that:
a) No other entity (whether through a Second-Tier Subaward ("subgrant"),
procurement contract, or subcontract under a procurement contract) that
they pass funds to either requires or has required internal confidentiality
agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as
described above; and
b) Appropriate inquiry has been made, or otherwise Subrecipients have an
adequate factual basis, to support this representation; and
2) If learned or notified that any Second-Tier Subrecipient, contractor, or
subcontractor entity that receives funds under this Grant Subaward is, or has
been, requiring its employees or contractors to execute agreements or
statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, they will immediately
stop any further obligations of Grant Subaward funds to or by that entity, will
provide prompt written notification to Cal OES, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by Cal OES.
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 9
18. All Grant Subawards Must Have Specific Federal Authorization
Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable
requirements for authorization of any Grant Subaward. This condition applies to
agreements that -- for purposes of federal grants administrative requirements -- OJP
considers a "Grant Subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any Grant Subaward are posted
on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm.
19. Requirements Related to System for Award Management and Universal Identifier
Requirements
Subrecipients (and any Second-Tier Subrecipients) must comply with applicable
requirements regarding the System for Award Management (SAM), currently
accessible at https://www.sam.gov/. This includes applicable requirements
regarding registration with SAM, as well as maintaining the currency of information in
SAM.
Subrecipients also must comply with applicable restrictions for Second-Tier
Subawards, including restrictions on Grant Subawards to entities that do not acquire
and provide (to Subrecipients) the unique entity identifier required for SAM
registration.
The details of the Subrecipients' obligations related to SAM and to unique entity
identifiers are posted on the OJP web site at
https://ojp.gov/funding/Explore/SAM.htm.
This condition does not apply to a Grant Subaward to an individual who received
the Grant Subaward as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
20. Restrictions on "Lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be
used by Subrecipients (and any Second-Tier Subrecipients), either directly or
indirectly, to support or oppose the enactment, repeal, modification, or adoption of
any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain
activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being
used by Subrecipients (and any Second-Tier Subrecipients), to pay any person to
influence (or attempt to influence) a federal agency, a Member of Congress, or
Congress (or an official or employee of any of them) with respect to the awarding of
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 10
a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan,
or with respect to actions such as renewing, extending, or modifying any such
award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a
Subrecipient (or any Second-Tier Subrecipient) would or might fall within the scope
of these prohibitions, the Subrecipient is to contact Cal OES for guidance, and may
not proceed without the express prior written approval of Cal OES.
21. Specific Post-award Approval Required to Use a Noncompetitive Approach in any
Procurement Contract that would Exceed $250,000
Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive
approach in any procurement contract that would exceed the Simplified
Acquisition Threshold (currently, $250,000). This condition applies to agreements that
-- for purposes of federal grants administrative requirements OJP considers a
procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive
approach in a procurement contract under an OJP award are posted on the OJP
web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm.
22. Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons
(including reporting requirements and OJP Authority to Terminate Grant Subaward)
Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited
conduct related to the trafficking of persons, whether on the part of Subrecipients
(and any Second-Tier Subrecipients), or individuals defined (for purposes of this
condition) as "employees" of Subrecipients (and any Second-Tier Subrecipients).
The details of the Subrecipients' obligations related to prohibited conduct related to
trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/Prohibited Conduct-Traffic king.htm.
23. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
Subrecipients (and any Second-Tier Subrecipients) must promptly refer to Cal OES
any credible evidence that a principal, employee, agent, Subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this Grant
Subaward-- (1) submitted a claim that violates the False Claims Act; or
(2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct.
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 11
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this
Grant Subaward should must also be reported to Cal OES. Additional information is
available from the DOJ OIG website at https://oig.justice.gov/hotline.
24. Discrimination Findings
Subrecipients (and any Second-Tier Subrecipients) assure that in the event that a
Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the ground of race, religion, national
origin, sex, or disability against a recipient of victim assistance formula funds under
this Grant Subaward, Subrecipients will forward a copy of the findings to the Office
for Civil Rights of OJP.
25. VOCA Requirements
Subrecipients (and any Second-Tier Subrecipients) assure that they will comply with
the conditions of the Victims of Crime Act (VOCA) of 1984, sections 1404(a)(2), and
1404(b)(1) and (2), 34 U.S.C. 20103(a)(2) and (b)(1) and (2) (and the applicable
program guidelines and regulations), as required.
26. Federal Funding Accounting and Transparency Act (FFATA)
Yes No
0 0 Has the Subrecipient received $25,000,000 or more in federal funds in
the preceding fiscal year?
❑ 0 If the answer is yes, does the amount of federal funds received equal
80% or more of the Subrecipient's annual gross revenue?
❑ F] If the answer is yes to the above two questions, did the Subrecipient
report to the U.S. Security and Exchange Commission?
For additional information reference: Award Condition: Reporting Subawards and
Executive Compensation (Updated as of September 2016) 1 Office of Justice
Programs (olp.gov).
CERTIFICATION
I certify the Subrecipient identified above will comply with the requirements of the
Subrecipient Handbook and the federal fund Grant Subaward assurances outlined
above. ATTEST:
BERNICE E.SEIDEL
' Clerk of the Board of Supervisors
Official Designee's Signature: County of Fresno,State of California
Official Designee's Typed Nam . S akQ-u)ntero By At4a'�1`11 ll'Ofy Deputy
Official Designee's Title: Chairman, Fresno County Board of Supervisors
Date Executed:
2-109a Federal Fund Grant Subaward Assurances - VOCA (Revised 11/2022) 12
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient:Fresno County I UEI #XYLKAH3A65W FIPS #:
Grant Disaster/Program Title:Victim Witness Assistance (VVV) Program
Performance Period: 10/01/23 to 09/30/24 Subaward Amount Requested: $ 1,637,065
Type of Non-Federal Entity F13 State Govt El Local Govt ❑ JPA ❑ Non-Profit ❑ Tribe
Check Applicable Box
Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes,
regulations and grant terms and conditions posed by each subrecipient of pass-through funding.This
assessment is made in order to determine and provide an appropriate level of technical assistance,
training, and grant oversight to subrecipients for the award referenced above.
The following are questions related to your organization's experience in the management of federal grant
awards.This questionnaire must be completed and returned with your grant application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant,bookkeeper/accounting staff means the individual
who has responsibility for reviewing and determining expenditures to be charged to the grant award, and
organization refers to the subrecipient applying for the award, and/or the governmental implementing
agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have managing >5 years
grants?
2. How many years of experience does your current bookkeeper/accounting staff have >5 years
managing grants?
3. How many grants does your organization currently receive? 3-10 gran
4. What is the approximate total dollar amount of all grants your organization receives? $2,499,834
5. Are individual staff members assigned to work on multiple grants? Yes
b. Do you use timesheets to track the time staff spend working on specific Yes
activities/projects?
7. How often does your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Sometime:
12. How many years do you maintain receipts, deposits,cancelled checks, invoices? 3-5 years
13. Do you have procedures to monitor grant funds passed through to other entities? Yes
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished above is
accurate, complete and current.
Signature: (Authorized Agent) Date:
VZ2/z3
Prin Na an Title: Phone Number:
Sal Quintero,Chairman Fresno County Board of Supervisors 559-600-3000
Cal OES Staff Only:SUBAWARD #
ATTEST:
BERNICE E.SEIDEL Subrecipient Grants Management Assessment (Rev.3/17/22)
Clerk of the Board of Supervisors
County
.of Fresno,State of California
By/ / j� `r.c� ?G!'L. DeDutV
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subaward Service Area Information
Grant Subaward #:
Subrecipient: Fresno County
l . County or Counties Served:
Fresno
County where principal office is located: Fresno
2. U.S. Congressional District(s) Served:
5
13
20
21
U.S. Congressional District where principal office is located: 21
3. State Assembly District(s) Served:
8
23
27
31
33
State Assembly District where principal office is located: 31
4. State Senate District(s) Served:
12
14
16
State Senate District where principal office is located: 14
5. Population of Service Area: 1 ,015,190
Grant Subaward Service Area Information - Cal OES 2-154 (Revised 11/2020)
" Cal OES
I GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
r
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Match Waiver Request Form
Cal OES Subrecipients may request a partial or full match waiver for Victim of Crime Act
(VOCA) Victim Assistance Formula Grant Program funds. Approval is dependent on a
compelling justification. To request a partial or full match waiver, the Subrecipient must
complete the following:
1 . Cal OES Grant Subaward Number: VW23 42 0100
2. Subrecipient's Name: Fresno County
3. Grant Subaward Performance Period 10/01/2023 through 09/30/2024
4. VOCA Fund Source #1 : 22VOCA
VOCA Victim Assistance Formula Grant Program Funds Awarded: $ 739,430
Amount of Match Proposed (post approved Match Waiver): $ 0
5. VOCA Fund Source #2 (if applicable): 23VOCA
VOCA Victim Assistance Formula Grant Program Funds Awarded: $ 739,427
Amount of Match Proposed (post approved Match Waiver): $ 0
6. Briefly summarize the services provided:
This funding supports the operation of the Crime Victim Assistance Center(CVAC)at three service locations.Additionally,it allows for the
recruitment and retention of qualified staff to provide the fourteen mandatory and all ten optional services established in Section 13835 of the
California Penal code. Services are directed to victims of all crime types,all ages,all ethnicities,English and Non-English speaking,
dependent adults as well as disabled victims within all of Fresno County.The CVAC collaborates with agencies that serve victims such as
women's shelters and medical providers.
7. Describe practical/logistical obstacles and/or local resource constraints to providing
match:
Approved ■❑
Susan Grace Susan Grace Date:l023.06dbySusanGrace
Date:zozs.oa.os 1 z:vs-o7 oo' 06/05/2023
Denied ❑ Unit Chief Name Unit Chief Signature Date
VOCA Victim Assistance Formula Grant Program Match Waiver Request Form Cal OES 2-159 (Revised 12/2021)
Fresno County Probation Department
Kirk Haynes
Chief Probation Officer
Adult Services Division Department Policy Adult Realignment Juvenile Justice Campus
Personnel Development&Research Juvenile Services Division Deputy Chief Probation Deputy Chief Development Institutions Administration Division
Deputy Chief Probation Officer Deputy Chief Probation Officer Officer Deputy Chief Probation Officer Deputy Chief Probation Deputy Chief Probation Officer
Vicki Noel Rosalinda Acosta Probation Officer Officer Yussel Zalapa
Joy Thompson Cliff Downing David Ruiz Lori Willits
Crime Victim Assistance Center(CVAQ Financial Services Automation Services
Assistant Deputy Chief Probation Officer Probation Business Manager Probation IT Manager
Karen Roach Norabelle Elegado David Touma
Victim Witness Grant XC(Gap)Grant
Domestic Violence Sara Mitchel,Victim Advocate Alejandro Huerta,Accountant II
Lerma Sison Victim Advocate Kee Moua Sr.Accountant Michael Tanaka,IT Analyst IV
,
Anneli Rios,Sr.Victim Advocate ' Shawn Mims, IT Analyst IV
DPO IV hi b i Taacc ,
Leta Palmer,Victim Advocate Tam Dylan Miranda,Accountant II Russell Pehrson,
Jacqueline Villasenor,Victim Advocate Vacant,Victim Advocate Mayra Perez,Account Clerk III
Maryana Amesquita,Victim Advocate Vacant,Account Clerk I,II Business System Analyst III
Brandie Razo,Victim Advocate Human Trafficking Advocacy Grant Wenhua Zhao'Account Clerk I James Herrin,IT Analyst IV
Sexual Assault/Child Abuse Viktoria Grigoryan,Sr.Victim Advocate Sue Vang,Program Tech I
Melinda Taylor, Sr.Victim Advocate Leticia Moreno,Office Assistant II
Natalie Walden,Victim Advocate Sunnort
Brenda De La Cruz,Victim Advocate
Assault/&All Others Liana Diaz,Program Technician II
Vacant,Mass Victimization Sr.Advocate *Sandra Acosta,Office Assistant
Cynthia Reinaga,Victim Advocate
Mishia Rodriguez,Victim Advocate Extra Help(EH
Luis Carbajal,Victim Advocate Anica Cantu,Student Worker
Juvenile Vacant,Student Worker
Perla Gurrola,Victim Advocate Shirley Parvanian,Volunteer
Underserved Victims(Elder Abuse)
Debra Gorham,Victim Advocate
Lourdes Torres,Victim Advocate
VOISE Grant/DV
Jeanette Miller,Victim Advocate
SAKI Grant
Sarah Barton,Victim Advocate
PRINT RESET
Operational Agreements (OA) Summary Form
List of Agencies/Organizations/Individuals Date OA Signed Dates of OA
(xx/xx/xxxx) From: To:
1. Central La Familia Advocacy Services, Inc. 02/23/22 04/01/22 to 03/31/24
2. Central Valley Regional Center 02/09/22 04/01/22 to 03/31/24
3. County of Fresno Council on Child Abuse Prevention 02/18/22 04/01/22 to 03/31/24
4. County of Fresno District Attorney 02/09/22 04/01/22 to 03/31/24
5. Family Healing Center 02/09/22 04/01/22 to 03/31/24
6. Fresno/Madera Ombudsman Program 02/09/22 04/01/22 to 03/31/24
7. Marjaree Mason Center 05/09/22 04/01/22 to 03/31/24
8. Rape Counseling Services of Fresno 05/09/22 04/01/22 to 03/31/24
9. Clovis Police Department 03/02/22 04/01/22 to 03/31/24
10. Fowler Police Department 02/09/22 04/01/22 to 03/31/24
11. Fresno City Police Department 02/18/22 04/01/22 to 03/31/24
12 Fresno County Sheriffs Office 02/18/22 04/01/22 to 03/31/24
13. Huron Police Department 02/28/22 04/01/22 to 03/31/24
14. Kingsburg Police Department 02/09/22 04/01/22 to 03/31/24
15. Mendota Police Department 02/23/22 04/01/22 to 03/31/24
16. Orange Cove Police Department 02/09/22 04/01/22 to 03/31/24
17. Parlier Police Department 02/09/22 04/01/22 to 03/31/24
18. Reedley Police Department 02/09/22 04/01/22 to 03/31/24
19. Sanger Police Department 02/23/22 04/01/22 to 03/31/24
20. Selma Police Department 03/28/22 04/01/22 to 03/31/24
Use additional pages if necessary.
Operational Agreement Summary-Cal OES 2-160 (Revised 7/2015)
Fund: 0001
Subclass: 10000
ORG: 34320409
Account: 4380