HomeMy WebLinkAboutAgreement A-24-030 with Tetra Tech BAS Inc..pdf 23-1223 Agreement No. 24-030
1 SERVICE AGREEMENT
2 This Service Agreement ("Agreement") is dated January 9, 2024 and is between
3 Tetra Tech BAS, Inc., a California corporation ("Contractor"), and the County of Fresno, a
4 political subdivision of the State of California ("County").
5 Recitals
6 A. The Department of Public Works and Planning — Resources Division ("Department")
7 requires specialized services to conduct operation and maintenance of the landfill gas collection
8 and control system (LFGCCS) at the American Avenue Disposal Site (Site) in accordance with
9 State and Federal requirements.
10 B. The County released Request for Quotation (RFQ) No. 24-015 for Operation &
11 Maintenance of Landfill Gas Collection System-AADS on September 28, 2023 and ended on
12 October 20, 2023. Contractor's bid response satisfied the requirements of the Department.
13 C. The Contractor is to provide all the labor, equipment, instrumentation, and materials to
14 operate and maintain the LFGCCS at the Site.
15 The parties therefore agree as follows:
16 Article 1
17 Contractor's Services
18 1.1 Scope of Services. The Contractor shall perform all of the services provided in
19 Exhibit A to this Agreement, titled "Scope of Services."
20 1.2 Representation. The Contractor represents that it is qualified, ready, willing, and
21 able to perform all of the services provided in this Agreement.
22 1.3 Compliance with Laws. The Contractor shall, at its own cost, comply with all
23 applicable federal, state, and local laws and regulations in the performance of its obligations
24 under this Agreement, including but not limited to workers compensation, labor, and
25 confidentiality laws and regulations.
26 Article 2
27 County's Responsibilities
28 2.1 The County shall:
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1 (A) Compensate the Contractor as provided in this Agreement.
2 (B) Provide a "County Representative"who will represent the County and who will
3 coordinate with the Contractor as appropriate to facilitate Contractor's performance
4 under the provisions of this Agreement. The County Representative will be the County's
5 Director of Public Works and Planning or his/her designee. The Contractor shall
6 communicate and coordinate with the County Representative who will provide the
7 following services:
8 1. Examine documents submitted to the County by the Contractor and timely
9 render decisions pertaining thereto.
10 2. Provide communication between the Contractor and County officials and
11 commissions (including user Department).
12 3. Provide right of entry on designated property for accomplishment of authorized
13 work.
14 (C) Give reasonably prompt consideration to all matters submitted by the Contractor
15 for approval, so as to avoid any substantial delays in the Contractor's performance of the
16 work. An approval authorization or request to the Contractor given by the County will
17 only be binding upon the County under the term of this Agreement if in writing and
18 signed on behalf of the County by the County Representative or a designee.
19 Article 3
20 Compensation, Invoices, and Payments
21 3.1 The County agrees to pay, and the Contractor agrees to receive, compensation for
22 the performance of its services under this Agreement as described in Exhibit B to this
23 Agreement, titled "Compensation."
24 3.2 Maximum Compensation. The maximum compensation payable to the Contractor
25 under this Agreement is a maximum of five hundred sixteen three hundred forty-one dollars
26 ($516,341.00) for the first year, five hundred eighteen thousand three hundred sixty dollars
27 ($518,360.00) for the second year, and five hundred twenty thousand four hundred fifty-six
28 dollars ($520,456.00) for the third year for a total of eight hundred five thousand one hundred
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1 fifty-seven dollars ($805,157.00)for the entire term of the agreement. The compensation
2 payable to the Contractor for each of the renewal periods shall be a maximum of five hundred
3 twenty-two thousand six hundred thirty-two dollars ($522,632.00) for the fourth year and five
4 hundred twenty-four thousand eight hundred ninety-one dollars ($524,891.00) for the fifth year.
5 Maximum compensation under the terms of this Agreement shall not exceed one million one
6 hundred two thousand six hundred eighty dollars ($1,102,680.00). The Contractor
7 acknowledges that the County is a local government entity, and does so with notice that the
8 County's powers are limited by the California Constitution and by State law, and with notice that
9 the Contractor may receive compensation under this Agreement only for services performed
10 according to the terms of this Agreement and while this Agreement is in effect, and subject to
11 the maximum amount payable under this section. The Contractor further acknowledges that
12 County employees have no authority to pay the Contractor except as expressly provided in this
13 Agreement.
14 3.3 Invoices. The Contractor shall submit monthly invoices to Public Works and
15 Planning — Resources Division via email P�n/PBusinessOffice(u-)fresnocountvca. o\!or send
16 invoice to the following address below. Each invoice shall specifically identify this Agreement
17 number, identify each task to which the work pertains, and clearly identify any and all charges
18 for tasks authorized as Extra Services.
19 Public Works and Planning — Resources Division
20 Attention: Landfill Operations Manager
21 2220 Tulare St, 61h Floor
22 Fresno, CA 93721-2106
23 The Contractor shall submit each invoice within 60 days after the month in which the Contractor
24 performs services and in any case within 60 days after the end of the term or termination of this
25 Agreement.
26 3.4 Payment. The County shall pay each correctly completed and timely submitted
27 invoice within 45 days after receipt. The County shall remit any payment to the Contractor's
28 address specified in the invoice.
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1 (A) Upon receipt of a proper invoice, the Department will take a maximum of ten (10)
2 working days to review, approve, and submit to County Auditor-Controller/Treasurer-Tax
3 Collector_ Unsatisfactory or inaccurate invoices may be returned to the Contractor for
4 correction and resubmittal. Payment will be issued to Contractor within forty-five (45)
5 calendar days of the date the Auditor-Controller/Treasurer-Tax Collector receives the
6 approved invoice.
7 (B) An unresolved dispute over a possible error or omission may cause the payment
8 of Contractor fees in the disputed amount to be withheld by the County.
9 (C)Concurrently with the invoices, the Contractor shall provide its certification
10 acceptable to the County, and shall provide, on County request, copies of issued
11 checks, receipts, or other County pre-approved documentation, that complete payment
12 has been made to all subcontractors as provided herein for all previous invoices paid by
13 the County.
14 (D) Final invoice shall be submitted to the County no later than sixty (60) days after
15 this Agreement is completed or renewed.
16 (E) In the event the County reduces the Scope of the project, the Contractor will be
17 compensated on a pro rata basis for actual work completed and accepted by the County
18 in accordance with the term of this Agreement.
19 3.5 Incidental Expenses. The Contractor is solely responsible for all of its costs and
20 expenses that are not specified as payable by the County under this Agreement.
21 Article 4
22 Term of Agreement
23 4.1 Term. This Agreement is effective on February 1, 2024 and terminates on January
24 31, 2027, except as provided in section 4.2, "Extension," or Article 6, "Termination and
25 Suspension," below.
26 4.2 Extension. The term of this Agreement may be extended for no more than two, one-
27 year periods only upon written approval of both parties at least 30 days before the first day of
28 the next one-year extension period. The Director of Public Works and Planning or his or her
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1 designee is authorized to sign the written approval on behalf of the County based on the
2 Contractor's satisfactory performance. The extension of this Agreement by the County is not a
3 waiver or compromise of any default or breach of this Agreement by the Contractor existing at
4 the time of the extension whether or not known to the County.
5 Article 5
6 Notices
7 5.1 Contact Information. The persons and their addresses having authority to give and
8 receive notices provided for or permitted under this Agreement include the following:
9
For the County:
10 Landfill Operations Manager
County of Fresno
11 2220 Tulare St, 61h Floor
Fresno, CA 93721-2106
12 Email: landfill@fresnocountyca.gov
Phone: (559) 600-4259
13
For the Contractor:
14 Jeffrey M_ Williams, Vice President/Chief Financial Officer
Tetra Tech BAS, Inc.
15 21700 Copley Drive, Suite 200
Diamond Bar, CA 91765
16 Email:jeff.m_williams@tetratech.com
Phone: (909) 860-7777
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5.2 Change of Contact Information. Either party may change the information in section
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5.1 by giving notice as provided in section 5.3.
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5.3 Method of Delivery. Each notice between the County and the Contractor provided
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for or permitted under this Agreement must be in writing, state that it is a notice provided under
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this Agreement, and be delivered either by personal service, by first-class United States mail, by
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an overnight commercial courier service, or by Portable Document Format(PDF) document
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attached to an email.
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(A) A notice delivered by personal service is effective upon service to the recipient.
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(B) A notice delivered by first-class United States mail is effective three County
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business days after deposit in the United States mail, postage prepaid, addressed to the
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recipient.
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1 (C)A notice delivered by an overnight commercial courier service is effective one
2 County business day after deposit with the overnight commercial courier service,
3 delivery fees prepaid, with delivery instructions given for next day delivery, addressed to
4 the recipient.
5 (D)A notice delivered by PDF document attached to an email is effective when
6 transmission to the recipient is completed (but, if such transmission is completed outside
7 of County business hours, then such delivery is deemed to be effective at the next
8 beginning of a County business day), provided that the sender maintains a machine
9 record of the completed transmission.
10 5.4 Claims Presentation. For all claims arising from or related to this Agreement,
11 nothing in this Agreement establishes, waives, or modifies any claims presentation
12 requirements or procedures provided by law, including the Government Claims Act(Division 3.6
13 of Title 1 of the Government Code, beginning with section 810).
14 Article 6
15 Termination and Suspension
16 6.1 Termination for Non-Allocation of Funds. The terms of this Agreement are
17 contingent on the approval of funds by the appropriating government agency. If sufficient funds
18 are not allocated, then the County, upon at least 30 days' advance written notice to the
19 Contractor, may:
20 (A) Modify the services provided by the Contractor under this Agreement; or
21 (B) Terminate this Agreement.
22 6.2 Termination for Breach.
23 (A) Upon determining that a breach (as defined in paragraph (C) below) has
24 occurred, the County may give written notice of the breach to the Contractor. The written
25 notice may suspend performance under this Agreement, and must provide at least 30
26 days for the Contractor to cure the breach.
27 (B) If the Contractor fails to cure the breach to the County's satisfaction within the
28 time stated in the written notice, the County may terminate this Agreement immediately.
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1 (C) For purposes of this section, a breach occurs when, in the determination of the
2 County, the Contractor has:
3 (1) Obtained or used funds illegally or improperly;
4 (2) Failed to comply with any part of this Agreement;
5 (3) Submitted a substantially incorrect or incomplete report to the County; or
6 (4) Improperly performed any of its obligations under this Agreement.
7 6.3 Termination without Cause. In circumstances other than those set forth above,the
8 County may terminate this Agreement by giving at least 30 days advance written notice to the
9 Contractor.
10 6.4 No Penalty or Further Obligation. Any termination of this Agreement by the County
11 under this Article 6 is without penalty to or further obligation of the County.
12 6.5 County's Rights upon Termination. Upon termination for breach under this Article
13 6, the County may demand repayment by the Contractor of any monies disbursed to the
14 Contractor under this Agreement that, in the County's sole judgment, were not expended in
15 compliance with this Agreement. The Contractor shall promptly refund all such monies upon
16 demand. This section survives the termination of this Agreement.
17 Article 7
18 Independent Contractor
19 7.1 Status. In performing under this Agreement, the Contractor, including its officers,
20 agents, employees, and volunteers, is at all times acting and performing as an independent
21 contractor, in an independent capacity, and not as an officer, agent, servant, employee,joint
22 venturer, partner, or associate of the County.
23 7.2 Verifying Performance. The County has no right to control, supervise, or direct the
24 manner or method of the Contractor's performance under this Agreement, but the County may
25 verify that the Contractor is performing according to the terms of this Agreement.
26 7.3 Benefits. Because of its status as an independent contractor, the Contractor has no
27 right to employment rights or benefits available to County employees. The Contractor is solely
28 responsible for providing to its own employees all employee benefits required by law. The
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1 Contractor shall save the County harmless from all matters relating to the payment of
2 Contractor's employees, including compliance with Social Security withholding and all related
3 regulations.
4 7.4 Services to Others. The parties acknowledge that, during the term of this
5 Agreement, the Contractor may provide services to others unrelated to the County.
6 Article 8
7 Indemnity and Defense
8 8.1 Indemnity. The Contractor shall indemnify and hold harmless and defend the
9 County (including its officers, agents, employees, and volunteers) against all claims, demands,
10 injuries, damages, costs, expenses (including attorney fees and costs), fines, penalties, and
11 liabilities of any kind to the County, the Contractor, or any third party that arise from or relate to
12 the performance or failure to perform by the Contractor (or any of its officers, agents,
13 subcontractors, or employees) under this Agreement. The County may conduct or participate in
14 its own defense without affecting the Contractor's obligation to indemnify and hold harmless or
15 defend the County.
16 8.2 Survival. This Article 8 survives the termination of this Agreement.
17 Article 9
18 Insurance
19 9.1 The Contractor shall comply with all the insurance requirements in Exhibit D to this
20 Agreement.
21 Article 10
22 Inspections, Audits, and Public Records
23 10.1 Inspection of Documents. The Contractor shall make available to the County, and
24 the County may examine at any time during business hours and as often as the County deems
25 necessary, all of the Contractor's records and data with respect to the matters covered by this
26 Agreement, excluding attorney-client privileged communications. The Contractor shall, upon
27 request by the County, permit the County to audit and inspect all of such records and data to
28 ensure the Contractor's compliance with the terms of this Agreement.
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1 10.2 State Audit Requirements. If the compensation to be paid by the County under this
2 Agreement exceeds $10,000, the Contractor is subject to the examination and audit of the
3 California State Auditor, as provided in Government Code section 8546.7, for a period of three
4 years after final payment under this Agreement. This section survives the termination of this
5 Agreement.
6 10.3 Public Records. The County is not limited in any manner with respect to its public
7 disclosure of this Agreement or any record or data that the Contractor may provide to the
8 County. The County's public disclosure of this Agreement or any record or data that the
9 Contractor may provide to the County may include but is not limited to the following:
10 (A) The County may voluntarily, or upon request by any member of the public or
11 governmental agency, disclose this Agreement to the public or such governmental
12 agency.
13 (B) The County may voluntarily, or upon request by any member of the public or
14 governmental agency, disclose to the public or such governmental agency any record or
15 data that the Contractor may provide to the County, unless such disclosure is prohibited
16 by court order.
17 (C)This Agreement, and any record or data that the Contractor may provide to the
18 County, is subject to public disclosure under the Ralph M. Brown Act(California
19 Government Code, Title 5, Division 2, Part 1, Chapter 9, beginning with section 54950).
20 (D)This Agreement, and any record or data that the Contractor may provide to the
21 County, is subject to public disclosure as a public record under the California Public
22 Records Act(California Government Code, Title 1, Division 7, Chapter 3.5, beginning
23 with section 6250) ("CPRA").
24 (E) This Agreement, and any record or data that the Contractor may provide to the
25 County, is subject to public disclosure as information concerning the conduct of the
26 people's business of the State of California under California Constitution, Article 1,
27 section 3, subdivision (b).
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1 (F) Any marking of confidentiality or restricted access upon or otherwise made with
2 respect to any record or data that the Contractor may provide to the County shall be
3 disregarded and have no effect on the County's right or duty to disclose to the public or
4 governmental agency any such record or data.
5 10.4 Public Records Act Requests. If the County receives a written or oral request
6 under the CPRA to publicly disclose any record that is in the Contractor's possession or control,
7 and which the County has a right, under any provision of this Agreement or applicable law, to
8 possess or control, then the County may demand, in writing, that the Contractor deliver to the
9 County, for purposes of public disclosure, the requested records that may be in the possession
10 or control of the Contractor. Within five business days after the County's demand, the
11 Contractor shall (a) deliver to the County all of the requested records that are in the Contractor's
12 possession or control, together with a written statement that the Contractor, after conducting a
13 diligent search, has produced all requested records that are in the Contractor's possession or
14 control, or(b) provide to the County a written statement that the Contractor, after conducting a
15 diligent search, does not possess or control any of the requested records. The Contractor shall
16 cooperate with the County with respect to any County demand for such records. If the
17 Contractor wishes to assert that any specific record or data is exempt from disclosure under the
18 CPRA or other applicable law, it must deliver the record or data to the County and assert the
19 exemption by citation to specific legal authority within the written statement that it provides to
20 the County under this section. The Contractor's assertion of any exemption from disclosure is
21 not binding on the County, but the County will give at least 10 days' advance written notice to
22 the Contractor before disclosing any record subject to the Contractor's assertion of exemption
23 from disclosure. The Contractor shall indemnify the County for any court-ordered award of costs
24 or attorney's fees under the CPRA that results from the Contractor's delay, claim of exemption,
25 failure to produce any such records, or failure to cooperate with the County with respect to any
26 I I County demand for any such records.
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1 Article 11
2 Disclosure of Self-Dealing Transactions
3 11.1 Applicability. This Article 11 applies if the Contractor is operating as a corporation,
4 or changes its status to operate as a corporation.
5 11.2 Duty to Disclose. If any member of the Contractor's board of directors is party to a
6 self-dealing transaction, he or she shall disclose the transaction by completing and signing a
7 "Self-Dealing Transaction Disclosure Form" (Exhibit C to this Agreement) and submitting it to
8 the County before commencing the transaction or immediately after.
9 11.3 Definition. "Self-dealing transaction" means a transaction to which the Contractor is
10 a party and in which one or more of its directors, as an individual, has a material financial
11 interest.
12 Article 12
13 General Terms
14 12.1 Modification. Except as provided in Article 6, "Termination and Suspension," this
15 Agreement may not be modified, and no waiver is effective, except by written agreement signed
16 by both parties. The Contractor acknowledges that County employees have no authority to
17 modify this Agreement except as expressly provided in this Agreement.
18 12.2 Non-Assignment. Neither party may assign its rights or delegate its obligations
19 under this Agreement without the prior written consent of the other party.
20 12.3 Governing Law. The laws of the State of California govern all matters arising from
21 or related to this Agreement.
22 12.4 Jurisdiction and Venue. This Agreement is signed and performed in Fresno
23 County, California. Contractor consents to California jurisdiction for actions arising from or
24 related to this Agreement, and, subject to the Government Claims Act, all such actions must be
25 brought and maintained in Fresno County.
26 12.5 Construction. The final form of this Agreement is the result of the parties' combined
27 efforts. If anything in this Agreement is found by a court of competent jurisdiction to be
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1 ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement
2 against either party.
3 12.6 Days. Unless otherwise specified, "days" means calendar days.
4 12.7 Headings. The headings and section titles in this Agreement are for convenience
5 only and are not part of this Agreement.
6 12.8 Severability. If anything in this Agreement is found by a court of competent
7 jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in
8 effect, and the parties shall make best efforts to replace the unlawful or unenforceable part of
9 this Agreement with lawful and enforceable terms intended to accomplish the parties' original
10 intent.
11 12.9 Nondiscrimination. During the performance of this Agreement, the Contractor shall
12 not unlawfully discriminate against any employee or applicant for employment, or recipient of
13 services, because of race, religious creed, color, national origin, ancestry, physical disability,
14 mental disability, medical condition, genetic information, marital status, sex, gender, gender
15 identity, gender expression, age, sexual orientation, military status or veteran status pursuant to
16 all applicable State of California and federal statutes and regulation.
17 12.10 No Waiver. Payment, waiver, or discharge by the County of any liability or obligation
18 of the Contractor under this Agreement on any one or more occasions is not a waiver of
19 performance of any continuing or other obligation of the Contractor and does not prohibit
20 enforcement by the County of any obligation on any other occasion.
21 12.11 Entire Agreement. This Agreement, including its exhibits, is the entire agreement
22 between the Contractor and the County with respect to the subject matter of this Agreement,
23 and it supersedes all previous negotiations, proposals, commitments, writings, advertisements,
24 publications, and understandings of any nature unless those things are expressly included in
25 this Agreement. If there is any inconsistency between the terms of this Agreement without its
26 exhibits and the terms of the exhibits, then the inconsistency will be resolved by giving
27 precedence first to the terms of this Agreement without its exhibits, and then to the terms of the
28 exhibits.
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1 12.12 No Third-Party Beneficiaries. This Agreement does not and is not intended to
2 create any rights or obligations for any person or entity except for the parties.
3 12.13 Authorized Signature. The Contractor represents and warrants to the County that:
4 (A) The Contractor is duly authorized and empowered to sign and perform its
5 obligations under this Agreement.
6 (B) The individual signing this Agreement on behalf of the Contractor is duly
7 authorized to do so and his or her signature on this Agreement legally binds the
8 Contractor to the terms of this Agreement.
9 12.14 Electronic Signatures. The parties agree that this Agreement may be executed by
10 electronic signature as provided in this section.
11 (A) An "electronic signature" means any symbol or process intended by an individual
12 signing this Agreement to represent their signature, including but not limited to (1) a
13 digital signature; (2) a faxed version of an original handwritten signature; or(3) an
14 electronically scanned and transmitted (for example by PDF document) version of an
15 original handwritten signature.
16 (B) Each electronic signature affixed or attached to this Agreement (1) is deemed
17 equivalent to a valid original handwritten signature of the person signing this Agreement
18 for all purposes, including but not limited to evidentiary proof in any administrative or
19 judicial proceeding, and (2) has the same force and effect as the valid original
20 handwritten signature of that person.
21 (C)The provisions of this section satisfy the requirements of Civil Code section
22 1633.5, subdivision (b), in the Uniform Electronic Transaction Act(Civil Code, Division 3,
23 Part 2, Title 2.5, beginning with section 1633.1).
24 (D) Each party using a digital signature represents that it has undertaken and
25 satisfied the requirements of Government Code section 16.5, subdivision (a),
26 paragraphs (1) through (5), and agrees that each other party may rely upon that
27 representation.
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1 (E) This Agreement is not conditioned upon the parties conducting the transactions
2 under it by electronic means and either party may sign this Agreement with an original
3 handwritten signature.
4 12.15 Counterparts. This Agreement may be signed in counterparts, each of which is an
5 original, and all of which together constitute this Agreement.
6 [SIGNATURE PAGE FOLLOWS]
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1 The parties are signing this Agreement on the date stated in the introductory clause.
2
Tetra Tech BAS, Inc. COUNTY OF FRESNO
3
4 Jeffrey M.Williams,
5 I Vice President
Jeffrey M.Williams, Vice President/Chief Nathan Magsig, Chairman of the Board of
6 (IFinancial Officer Supervisors of the County of Fresno
21700 Copley Drive, Suite 200 Attest:
7 Diamond Bar, CA 91765 Bernice E. Seidel
Clerk of the Board of Supervisors
8 County of Fresno, State of California
9
By:_
10 Deputy
11 For accounting use only:
12 Org No.: 9026
Account No.: 7295
13 Fund No.: 0700
Subclass No.: 15000
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Exhibit A
1 Scope of Services
2 The American Avenue Disposal Site (Site) is in rural central Fresno County,
3 approximately 17 miles west of the City of Fresno on American Avenue, between Highway 145
4 and Placer Avenue (Figure 1). The Site address is 18950 West American Avenue in Kerman,
5 California 93630. The Site is an existing disposal facility owned and operated by the County of
6 Fresno Public Works and Planning Department. The Site totals 440 acres with 367 acres
7 permitted for waste disposal.
8 The existing LFGCCS includes 72 vertical wells (dual completion wells counted as two)
9 installed and eight(8) Leachate Collection and Recovery System riser connections in the
10 inactive, Phase II, 42 vertical wells and 15 horizontal landfill gas collectors (horizontal wells)
11 installed in Phase III (Figure 2). The County anticipates additional landfill gas (LFG) wells to be
12 installed as necessary to meet regulatory requirements. The number of additional wells to be
13 installed is currently in the conceptual design phase and is subject to change. The vertical and
14 horizontal wells are 6 inches in diameter with 6-inch diameter vertical extensions for the vertical
15 wells as necessary to facilitate operations and are constructed of high-density polyethylene
16 (HDPE) pipe.
17 I I The LFG header and laterals are constructed of fusion-welded HDPE pipe, varying in
18 size from 4 to 24 inches in diameter. Most of the collection system header and lateral piping in
19 Phase II is installed above-grade except for: a lateral that is sub-grade of a haul road in two
20 locations for connection of EW-21 and EW-22 to the LFGCCS and; a short length of 24—inch
21 diameter header to the east of the Self Hauler Disposal and Recycling Facility, where the
22 header passes under the paved road before entering the flare station. Most of the 18" LFGCCS
23 conveyance header from Phase II to the junction of the 12" Phase II header is installed sub-
24 grade. The 18" header located on the Phase III waste mass is installed above and below grade
25 as indicated in Figure 2. Phase I has been removed in its entirety (Figure 2). The LFG
26 collected by the LFGCCS is conveyed to the flare stations via the HDPE header. The flare
27 stations are located to the west of the scalehouse. The flaring system is comprised of two
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A-1
Exhibit A
1 blower skids (gas moving equipment), vertical ground flares, condensate injection systems, and
2 the air compressors.
3 The enclosed ground Flare No. 1 is manufactured by the John Zink Company and is 8
4 feet in diameter and 40 feet high. The flare is rated for a maximum heat output of 51 MMBT/hr.
5 Enclosed ground flare No. 2 is manufactured by LFG Specialties, L.L.C. and is 11 feet in
6 diameter and 60 feet high. Flare 2 is rated for a maximum heat output of 99 MMBTU/hr. The
7 Site is operated under the conditions of Title V Permit No. C-3115-2-14, et.al. (Attachment A).
8 The LFG moving equipment for Flare No. 1 consists of two multi-stage centrifugal
9 blowers with a rated capacity of 1,700 scfm each. The blowers are connected in parallel
10 configuration and one blower operates at a time while the other is used as a standby. Flare No.
11 2 LFG moving equipment consists of three multi-stage centrifugal blowers with a rated capacity
12 of 1,650 scfm each, of which two can operate simultaneously with the third used as a standby.
13 Condensate collected in the LFG headers is drained into fifteen automatic pneumatic
14 condensate sumps (CT-2 is inactive) adjacent to the Phase II and Phase II I areas (see Figure
15 2). Two air compressors (one operating and the other as a standby); located in the flare station,
16 furnish compressed air to the pneumatic pump in each sump. The condensate collected in
17 these fifteen (15) sumps is pumped into a 3,150-gallon double-walled condensate storage tank.
18 Condensate is disposed of by injecting it into Flare No. 1 or Flare No. 2 using high-pressure
19 electric centrifugal pumps installed in parallel, with one operating and the other as a standby.
20 The Contractor is to provide the labor, equipment, instrumentation, and materials to
21 operate and maintain the LFGCCS at the Site as set forth below. The Contractor's services
22 shall be performed as expeditiously as is consistent with professional skill and the orderly
23 progress of the work. All actions will be required to comply with all necessary component of
24 the New Source Performance Standards/Emissions Guidelines (NSPS/EG), state, local
25 regulations and permits, as well as with the site-specific Startup, Shutdown, and Malfunction
26 Plan (SSM) (Attachment B) and, Title V and Air Emission Related Submittals (Attachment A).
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A-2
Exhibit A
1 TASK 1 - Routine LFGCCS operation, monitoring, maintenance and reporting as required
2 by 40 CFR 60 (NSPS and EG) and CCR 17 §95460 et. at, will include, at a minimum, the
3 following services:
4 1. Operation —Biweekly
5 Landfill gas extraction wells and the blower/flare station total flow will be adjusted as
6 required to control landfill gas migration and optimize system performance. The intent is
7 to maintain methane gas levels below five percent by volume at the property boundaries
8 and surface emissions below 500 parts per million. The initial biweekly operation event
9 shall occur within ±2 calendar days of notice to proceed with the second biweekly
10 operation event occurring 14 days ± 2 days of the first biweekly operation event, etc. All
11 blower/flare adjustments will be made by County staff to the settings requested by the
12 Contractor during the Contractor's performance of duties associated with this scope of
13 work. The County will have staff available during the Contractor's visit to the site for the
14 purpose of blower/flare adjustments.
15 2. Monitoring—Monthly
16 The blower/flare stations will be inspected and, at a minimum, the following data will be
17 collected and recorded in a database:
18 . Date, time, and name of monitoring personnel
19 • Meteorological conditions (wind velocity, ambient temperature, barometric
20 pressure, general weather observations, etc.)
21 • LFG blower operating inlet and outlet temperatures and pressures
22 • Methane, oxygen, and carbon dioxide gas concentrations at the flare inlet
23 . LFG flow rate to flare
24 • Flow control valve positions
25
• Well head monitoring per the NSPS/EG and CCR 17 §95460 et. al
26 LFG extraction wells will be monitored. Extraction wells adjusted in response to system
27
28
A-3
Exhibit A
1 balancing activities will be re-inspected within two weeks. At a minimum, the following
2 data will be collected and recorded in a database during monthly monitoring and during
3 any re-inspections for each well:
4 • Date, time, well number, and name of monitoring personnel
5 • Meteorological conditions (wind velocity, ambient temperature, barometric
6 pressure, general weather observations, etc.)
7 • Pressure
8 • Methane, oxygen, and carbon dioxide concentrations
9 • Wellhead vacuum (where applicable)
10 • Header vacuum (where applicable)
11 . LFG temperature
12 . Comments, action or inaction taken
13 Where applicable, main header line access ports will be tested for pressure. These
14 results will also be recorded in a database and analyzed for trends indicating possible
15 condensate blockage and/or pipe breakage, etc.
16 Landfill gas control system blowers, flame arresters, flares, control panel, well fields, and
17 other Site features will be observed and recorded for the following:
18 . Accessibility
19 • Vandalism
20 . Malfunctions/Leaks
21 3. Monitoring—Quarterly
22 Once each quarter, on-site structures will be monitored in accordance with CCR 27
23 §20931 —§20933 et. seq. The contractor will document the testing protocols followed,
24 instrument calibration procedures, and any locations where methane readings in equal
25 to or in excess of 1.25 percent by volume in air are found. Should such locations be
26 found, the contractor shall immediately notify the County. In addition, the following data
27 shall be recorded:
28 Monthly monitoring activities
A-4
i
Exhibit A
1 • Date, time, name of monitoring personnel, and location of reading
2 • Meteorological conditions (wind velocity, ambient temperature,
3 barometric pressure, general weather observations, etc.)
4 • Methane gas concentration
5 • Oxygen gas concentration
6 4. Maintenance—Monthly
7 Routine maintenance for the flare/blower stations shall be performed by County staff.
8 Additionally, the County will maintain a parts inventory for exclusive use at the Site for
9 the repair of the LFGCCS. The following maintenance, at a minimum, shall be
10 performed for the remaining LFGCCS:
11 • Verify operation of LFG condensate traps
12 • Inspect well connections to LFG conveyance lines.
13 • Verify valve operation of LFG wells.
14 • Promptly notify the County of any non-functioning equipment.
15 • Immediately notify the County of any non-functioning safety related
16 equipment, unsafe or non-compliant LFGCCS conditions.
17 5. Maintenance—Quarterly
18 . Monthly maintenance activities
19 • Inspect entire LFG conveyance system for missing/damaged/broken/leaking
20 pipes,joints, appurtenances, safety equipment(rebar caps, valves, etc...),
21 etc.
22 . Inspect LFGCCS isolation valves for proper operation
23 6. Maintenance-Annually
24 . Quarterly activities
25 . At project inception and annually thereafter, prepare and inventory a mutually
26 agreed upon list of critical spare parts for repair and maintenance.
27 7. Reporting - Monthly
28
A-5
Exhibit A
1 Once each month (due by the last business day of the following month) the Contractor
2 will prepare a detailed report containing the observations and data collected, and a
3 summary of all monitoring and maintenance activities performed at the Site during the
4 reporting period. Maintenance repairs and/or system modifications will also be
5 recommended as required.
6 TASK 2 - Surface Emission Testing and Reporting
7 1 a. Annual Testing (25-foot intervals)
8 Surface emissions testing will be conducted in accordance with CCR17 § 95471 et. seq.
9 This requirement (in part) stipulates that landfills be divided into 50,000 square foot
10 grids, with a 25-foot spacing interval for the walking pattern for the surface emission test.
11 1 b. Annual Testing (100-foot intervals)
12 Surface emissions testing as provided for in CCR17 § 95471 et. seq., increase in the
13 walking pattern spacing to 100-foot intervals.
14 2. Annual Reporting
15 After the testing event, a draft report will be prepared and submitted to the County within
16 30 days of the surface emission testing. The report will detail equipment calibration
17 procedures, sample locations, and results of emissions testing along with any
18 recommendations for further action in addition to all applicable reporting requirements
19 contained in CCR 17 §95470 et. seq. Upon approval from the County finalize and submit
20 the reports to the appropriate agencies.
21 3a. Quarterly Testing (25-foot intervals)
22 Surface emissions testing will be conducted in accordance with CCR17 § 95471 et. seq.
23 This requirement(in part) stipulates that landfills be divided into 50,000 square foot
24 grids, with a 25-foot spacing interval for the walking pattern for the surface emission test.
25 3b. Quarterly Testing (100-foot intervals)
26 Surface emissions testing as provided for in CCR17 § 95471 et. seq., increase in the
27 walking pattern spacing to 100-foot intervals.
28 4. Quarterly Reporting
A-6
Exhibit A
1 After the testing event, a draft report will be prepared and submitted to the County within
2 30 days of the surface emission test. The report will detail equipment calibration
3 procedures, sample location, and results of emissions testing along with any
4 recommendations for further action in addition to all applicable reporting requirements
5 contained in CCR 17 §95470 et. seq. Upon approval from the County finalize and submit
6 the reports to the appropriate agencies.
7 TASK 3— Annual LFG Flare No. 1 and Flare No. 2 Source Test(FST)
8 1. Annual Testing
9 This task includes preparing and submitting a draft FST work plan to the County a
10 minimum of 60 days prior to the scheduled FST. Upon County approval, submit the final
11 FST work plan to the County a minimum of 40 days prior to the scheduled FST date.
12 The FST date(s)will be coordinated with The County prior to work plan submittal to San
13 Joaquin Valley Air Pollution Control District(APCD). Upon County approval, submit the
14 FST work plan to APCD; perform the FST in accordance with the APCD approved work
15 plan; and submit a FST summary report(s), meeting all the NSPS/EG and Title V permit
16 requirements, to the County within 40 days of completion of the FST. Once the FST
17 report is final, upon approval from County, submit the report(s)to the appropriate
18 agencies. The flares shall be pretested for system performance one day prior to the
19 scheduled FST. Any necessary adjustments to optimize system performance shall be
20 made at that time.
21 TASK 4- Preparation of other NSPS/EG and Title V Reports
22 This task will include the preparation of other reports required under the Site's Title V
23 permit and any reports required under the NSPS/EG and CCR 17 §95470 et. seq.
24 (Attachment A) not included in Tasks 2 or 3 above. These reports include:
25 1. Semi-Annual New Source Performance Standards (NSPS) Reports
26 2. Semi-Annual Startup, Shutdown and Malfunction Plan (SSM) Reports
27 3. Semi-Annual Report of Required Monitoring (RRM)
28 4. Annual Compliance Certificate
A-7
Exhibit A
1 5. Annual Landfill Methane Rule (LMR)
2 6. Annual Mandatory Reporting Rule (MMR), via e-GRRT
3 Draft reports will be completed and forwarded to the County for review and approval at
4 least 15 days prior to the required regulatory submittal date as specified in the relevant
5 I I permits and Attachment A. Upon approval from the County finalize and submit the
6 reports to the appropriate agencies.
7 TASK 5- Consultation/Regulatory Agency Response (Extra Services)
8 The Consultation/Regulatory Agency Response scope of work may include, but is not
9 limited to the following:
10 Analysis of the Site to determine applicability of regulations (existing or
11 proposed)to the site_
12 Responses and/or comments prepared on behalf of the County to be
13 submitted to a regulatory agency regarding the Site.
14 Petitions prepared on behalf of the County to be submitted to a regulatory
15 agency regarding the Site.
16 A "not to exceed" quote shall be provided by the contractor to the County for all
17 consultation/agency response work. Consultation/agency response work shall only be
18 performed after written authorization from the County to the contractor.
19 EXTRA SERVICES
20 An Extra Service is any service that is not covered under basic services. Extra services
21 may include but is not limited to non-routine maintenance or emergency service.
22 1. Non-routine scheduled maintenance
23 Non-routine scheduled maintenance consists of corrective repair or maintenance work
24 identified by the contractor during regular Site visits or by County staff. Non-routine
25 maintenance may include, but is not limited to the following:
26 - Completion of preventative maintenance or scheduled maintenance on
27 blower skid and/or flare components in accordance with the
28 manufacturer's recommendations
A-8
Exhibit A
1 - Remediation and retesting of emissions in excess of 500 ppm of methane
2 at the landfill surface or along the gas transfer path
3 - Raising or connection of wellheads; connection of laterals, or header lines
4 - Repairing or replacing non-functional extraction wells, lateral or header
5 lines
6 - Repairing or replacing sample or access ports on extraction wells, lateral
7 or header lines
8 - Assisting with APCD or other regulatory agency site inspections
9 This work is essential for proper LFGCCS operation; however, it is considered work that
10 can be scheduled to allow for procurement of materials, equipment or assignment of
11 personnel. The contractor shall provide a written scope of work and not-to-exceed quote
12 to the County for all non-routine scheduled maintenance. Work will only be performed
13 after authorization from the County to the contractor. For items requiring less than 8
14 hours labor or$2,500 worth of material, such authorization may be granted verbally. For
15 any other items, written authorization will be required prior to accomplishment of the
16 work.
17 2. Emergency Services
18 Emergency services must be initiated onsite within eight (8) hours of County's
19 notification to Contractor.
20 Emergency service is service that is required to provide immediate response to protect
21 life, property or the environment or to restore the LFGCCS operations. These events
22 may include, but are not limited to:
23 - Emergency requests due to Site telemetry alarms or at request of County
24 staff
25 - Loss of gas flow or flare ignition
26 - Odor complaints
27 - Repair of main header lines (causing loss of gas flow to blower/flare
28 station)
A-9
Exhibit A
1 - Notification to APCD of system shutdowns or failures
2 Due to the nature of these items, repairs may have to be initiated as needed, 24 hours
3 per day, 7 days a week, 365 days per year. Emergency service will be performed only
4 after verbal authorization from County staff, but to be followed by written authorization.
5 CONTRACTOR'S OBLIGATIONS RELATING TO REGULATORY REQUIREMENTS
6 The Contractor shall analyze and adhere to requirements of all applicable regulatory
7 provisions, rules, and codes, which shall include, but not limited to, applicable provisions of San
8 Joaquin Valley Air Pollution District (SJVAPCD) rules and regulations; the site-specific permit to
9 operate issued by SJVAPCD; California Code of Regulation (CCR) Titles 14, 22, 23, and 27;
10 and any applicable provisions of the Code of Federal Regulations (such as Title 40 CFR); and
11 any amendments or modifications to any of the foregoing, together with such other provisions,
12 applicable to the regulation of landfill has emission and solid waste landfill, as may be
13 promulgated subsequent to the execution of this Agreement.
14 The Contractor shall have knowledge and familiarity/understanding of all relevant regulatory
15 codes, include but not limited to, Code of Federal Regulation (CFR) 40.258 et al., California
16 Code of Regulations (CCR) Title 14, Title 17, and Title 27 and APCD Rules 1010 et seq.
17 LICENSING
18 The Contractor and any subcontractor must hold and maintain a valid Class A
19 California Contractor's License.
20 SUBCONTRACTORS
21 The Contractor shall retain such engineering and other subcontractors as Contractor
22 may require to assist in its completion of the work. All subcontractors used by Contractor shall
23 be approved in writing by the County before they are retained by the Contractor, which approval
24 shall not be unreasonably withheld. Should Contractor retain such persons, compensation to be
25 paid to Contractor under Exhibit B shall not be increased.
26 OWNERSHIP OF DOCUMENTS
27 A. Contractor understands and agree that County shall retain full ownership rights of the
28 drawings and the work-product of Contractor for the project, to the fullest extent permitted by
A-10
Exhibit A
1 law. In this regard, Contractor acknowledges and agrees that Contractor's services are on
2 behalf of the County and are"works made for hire," as that term is defined in copyright law, by
3 County; that the drawings and work-product to be prepared by Contractor are for the sole and
4 exclusive use of County, and shall be the sole property of County and its assigns, and the
5 County and its assigns shall be the sole owner of all patents, copyrights, trademarks, trade
6 secrets, and other contractual and intangible rights in connection therewith; that all the rights,
7 title, and interest in and to the drawings and work-product will be transferred to County by
8 Contractor, and Contractor will assist County to obtain and enforce patents, copyrights,
9 trademarks, trade secrets, and all contractual and other rights of any kind or nature relating to
10 County's ownership of said drawings and work-product; and that the County shall be and
11 become the owner of such drawings and work product, free and clear of any claim by Contractor
12 or anyone claiming any right through Contractor. Contractor further acknowledges and agrees
13 that County's ownership rights in such drawings and work product shall apply regardless of
14 whether such drawings or work product, or any copies thereof, are in the possession of
15 Contractor, or any other person, firm, corporation, or entity. For the purpose of this Agreement,
16 the terms"drawings and work-product" shall mean all reports and study findings developed for
17 the project, drawings and schematic or preliminary design documents of each project, certified
18 reproducible of the original final construction contract drawings of each project, specifications of
19 each project, the approved opinion of probable construction cost of each project, record
20 drawings of each project, as-built plans of each project, and discoveries, developments,
21 designs, improvements, inventions, formulas, processes, techniques, or specific know-how and
22 data generated or conceived or reduced to practice or learning by Contractor, either alone or
23 jointly with others, that result from the tasks assigned to Contractor by County under this
24 Agreement.
25 B. All documents, including calculations, required in performing services under this
26 Agreement shall be submitted to and shall remain the property of the County.
27 TIME OF COMPLETION
28
A-11
Exhibit A
1 Contractor shall diligently proceed with the agreed scope of services and shall provide
2 such services in a timely manner. Failure of the Contractor to provide such services in a timely
3 basis, is sufficient cause to terminate this Agreement immediately, at the option of the County,
4 in accordance with Article 6.2C, unless the delay is attributable to the County or State.
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
A-12
Exhibit B
1 Compensation
2 The Contractor will be compensated for performance of its services under this
3 Agreement as provided in this Exhibit B. The Contractor is not entitled to any compensation
4 except as expressly provided in this Exhibit B.
5 Tasks 1, 2, 3 and 4 will be performed on a flat rate basis, Extra Services will be
6 performed on a time and material basis, according to the current rate schedule. Task 5 and
7 Extra Services will require written authorization prior to commencement of work with the
8 exception of emergency services. Emergency services will only be performed after verbal
9 authorization from Fresno County staff to be followed by a written authorization confirmation.
10 A. Total Fee:
11 1. The total fee includes both Basic Fee and Extra Services. Basic Fee services will
12 be subject to an annual maximum compensation amount specified in Exhibit B, Section B. The
13 cumulative amount payable under this Agreement for Extra Services provided under Exhibit B,
14 Section C, however, will not be subject to an annual maximum. The Agreement allows payment
15 for performance of Extra Services in such amount as is required during the contract year, so
16 long as the maximum cumulative amount of the Total Fee is not exceeded.
17 2. The amount of the Total Fee for the original three-year term of the Agreement
18 shall be $805,157.00; and it is further hereby provided that if the Agreement is renewed, then
19 the maximum cumulative amount of the Total Fee, which includes both Basic Fee and Extra
20 Services allocation, shall be increased as provided below.
21 B. Basic Fee:
22 1. Notwithstanding any other provision in this Agreement, the Basic Fee for the
23 Services required under Exhibit A, Tasks 1, 2, 3 and 4 shall be invoiced at the cost rates shown
24 below. Those rates as listed therein for such Basic Fee services shall remain in effect for the
25 entire duration of this Agreement. Within the Total Fee limitation described in Exhibit B, Section
26 A above, the Maximum Annual Basic Fee shall be divided as follows:
27 Total Annual Fee Year 1
28 Task 1 —Routine LFGCCS Operation, Monitoring, Maintenance, Reporting $ 31,788.00
B-1
Exhibit B
1 Task 2—Surface Emission Monitoring $ 84,047.50
2 Task 3—Annual Landfill Gas Flare Source Test(FST) $ 21,366.00
3 Task 4— Report Preparation $ 4,139.50
4 Total Maximum Annual Basic Fee Year 1 $ 141,341.00
5
6 Total Annual Fee Year 2
7 Task 1 —Routine LFGCCS Operation, Monitoring, Maintenance, Reporting $ 32,583.00
8 Task 2—Surface Emission Monitoring $ 84,124.00
9 Task 3—Annual Landfill Gas Flare Source Test (FST) $ 22,410.00
10 Task 4— Report Preparation $4,243.00
11 Total Maximum Annual Basic Fee Year 2 $ 143,360.00
12
13 Total Annual Fee Year 3
14 Task 1 — Routine LFGCCS Operation, Monitoring, Maintenance, Reporting $ 33,397.00
15 Task 2—Surface Emission Monitoring $ 84,204.00
16 Task 3—Annual Landfill Gas Flare Source Test (FST) $ 23,506.00
17 Task 4—Report Preparation $4,349.00
18 Total Maximum Annual Basic Fee Year 3 $ 146,466.00
19
20 Total Annual Fee Year 4
21 Task 1 — Routine LFGCCS Operation, Monitoring, Maintenance, Reporting $ 34,232.00
22 Task 2—Surface Emission Monitoring $ 84,285.00
23 Task 3—Annual Landfill Gas Flare Source Test(FST) $ 24,657.50
24 Task 4— Report Preparation $4,457.50
25 Total Maximum Annual Basic Fee Year 4 $ 147,632.00
26
27 Total Annual Fee Year 5
28 Task 1 —Routine LFGCCS Operation, Monitoring, Maintenance, Reporting $ 35,088.00
B-2
Exhibit B
1 Task 2—Surface Emission Monitoring $ 84,368.00
2 Task 3—Annual Landfill Gas Flare Source Test(FST) $ 25,866.00
3 Task 4—Report Preparation $4,569.00
4 Total Maximum Annual Basic Fee Year 5 $ 149,891.00
5 2. Upon written agreement and authorization by both County's Landfill Operations
6 Manager and Contractor, the amounts listed above for each Task may be redistributed within
7 the limits of the total amount listed for the Annual Basic Fee. Provided, however, that any
8 increase(s) in the maximum amount of the Annual Basic Fee for any contract year and/or the
9 cumulative total of the Basic Fee as established in Exhibit B, Section A.1 above, will require a
10 written amendment to this Agreement, approved by the Board of Supervisors in accordance with
11 the provisions of Article 12.1.
12 C. Extra Services
13 1. A cumulative allocation of$375,000.00 to pay for authorized Extra Services is
14 provided herein by this Agreement. Payment of Extra Services in excess of$375,000.00 is
15 prohibited except upon a written Amendment to this Agreement pursuant to the provisions of
16 Article 12.1 hereof.
17 2. The Contractor shall not undertake any Extra Services without the advance
18 written authorization of the County Representative. The Contractor and the County shall
19 expressly confirm in writing the authorization and maximum cost for any such services before
20 the Contractor initiates any work thereon.
21 3. The following are Contractor services which are considered as not included in
22 Exhibit A but may be required and thus considered Extra Services.
23 a. Providing unforeseen, extraordinary, or unique services,
24 additional LFGCCS maintenance and/or related work required by regulatory agencies or, items
25 not covered or normally included in the Basic Fee but authorized by the County Representative.
26 b. Extra Services shall be characterized and invoiced under the following
27 heading, as authorized by the County Representative:
28
B-3
11
Exhibit B
1 TASK 5—CONSULTATION/REGULATORY AGENCY RESPONSE (EXTRA
2 SERVICES)
3 Consultation and/or preparation of response to regulatory agency will be provided as needed
4 and will be based on the Contractor's submittal, in writing, of the proposed scope of work and
5 proposed maximum ("not to exceed") cost for completion thereof. All such proposals shall be
6 submitted to the County in advance of performing any services. The Contractor will perform
7 services only after receiving from the County Representative written acceptance of the proposal.
8 NON-ROUTINE SCHEDULED MAINTENANCE (EXTRA SERVICES)
9 Non-routine scheduled maintenance consists of corrective repair or maintenance work identified
10 by the Contractor during regular Site visits or by County staff. This work is essential for proper
11 LFGCCS operation; however, it is considered work that can be scheduled to allow for
12 procurement of materials or equipment or assignment of personnel. The Contractor shall
13 provide a not-to-exceed quote to the County for all non-routine scheduled maintenance and
14 work will only be performed after authorization from the County to the Contractor. Written
15 authorization will be required prior to accomplishment of the work;
16 EMERGENCY MAINTENANCE (EXTRA SERVICES)
17 Emergency maintenance is required to provide immediate response to protect life, property, and
18 the environment or to restore system operations. Due to the nature of these items, repairs may
19 have to be initiated as needed, 24 hours per day, 7 days a week, 365 days per year.
20 Emergency maintenance will only be performed after verbal authorization from County staff, to
21 be followed by a written authorization confirmation.
22 4. Fees for Extra Services authorized under non-routine and emergency
23 maintenance as described above shall be computed at the hourly cost rates and material costs
24 shown in Attachment C. Fees for Extra Services requested to be provided by Contractor under
25 Task 5 above shall be authorized as maximum ("not to exceed") amounts for specifically defined
26 services.
27 5. Notwithstanding the provisions of Exhibit B, Section B.1 establishing the hourly
28 rates for Basic Fee services hereunder, the hourly rates for Extra Services may be renegotiated
B-4
Exhibit B
1 annually at Contractor's request by submitting the proposed changes to the County
2 Representative at least sixty (60) days prior to the renewal date of this Agreement. Upon review
3 and written approval of the County Representative, the County may authorize the change in
4 hourly rates. However, the total amount of the Maximum Annual Basic Fee may not be
5 increased except upon formal written Amendment to this Agreement, approved by County's
6 Board of Supervisors in accordance with Article 12.1 above.
7 6. In the event County expressly authorizes Extra Services, Contractor shall keep
8 complete records showing the hours and description of activities worked by each person who
9 works on the project and all costs and charges applicable to the Extra Services work authorized.
10 Should there be a claim for Extra Services, the Contractor agrees and acknowledges that the
11 claimant shall specifically identify the activity, performer of the activity, reason for the activity,
12 and County official requesting the activity, and that failure to do will result in denial of the claim.
13 Contractor shall be responsible for all sub-consultants keeping similar records. The Contractor
14 shall not stop the work, including the work in other areas unrelated to the Extra Services request
15 or claim, unless it can be shown the project work cannot proceed while a claim or request for
16 Extra Services is being evaluated.
17
18
19
20
21
22
23
24
25
26
27
28
B-5
Exhibit C
Self-Dealing Transaction Disclosure Form
In order to conduct business with the County of Fresno ("County"), members of a
contractor's board of directors ("County Contractor"), must disclose any self-dealing transactions
that they are a party to while providing goods, performing services, or both for the County. A
self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest."
The definition above will be used for purposes of completing this disclosure form.
Instructions
(1) Enter board member's name,job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction;
and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
The form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
C-1
Exhibit C
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure(Please describe the nature of the self-dealing transaction you are a
party to)
(4) Explain why this self-dealing transaction is consistent with the requirements of
Corporations Code §5233 (a)
(5)Authorized Signature
Signature: Date:
C-2
Exhibit D
Insurance Requirements
1. Required Policies
Without limiting the County's right to obtain indemnification from the Contractor or any third
parties, Contractor, at its sole expense, shall maintain in full force and effect the following
insurance policies throughout the term of this Agreement.
(A) Commercial General Liability. Commercial general liability insurance with limits of not
less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of
Four Million Dollars ($4,000,000)_ This policy must be issued on a per occurrence basis.
Coverage must include products, completed operations, property damage, bodily injury,
personal injury, and advertising injury. The Contractor shall obtain an endorsement to
this policy naming the County of Fresno, its officers, agents, employees, and volunteers,
individually and collectively, as additional insureds, but only insofar as the operations
under this Agreement are concerned. Such coverage for additional insureds will apply as
primary insurance and any other insurance, or self-insurance, maintained by the County
is excess only and not contributing with insurance provided under the Contractor's
policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages.
Coverage must include any auto used in connection with this Agreement.
(C)Workers Compensation. Workers compensation insurance as required by the laws of
the State of California with statutory limits.
(D) Professional Liability. Professional liability insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence and an annual aggregate of Three Million
Dollars ($3,000,000). If this is a claims-made policy, then (1)the retroactive date must
be prior to the date on which services began under this Agreement; (2)the Contractor
shall maintain the policy and provide to the County annual evidence of insurance for not
less than five years after completion of services under this Agreement; and (3) if the
policy is canceled or not renewed, and not replaced with another claims-made policy
with a retroactive date prior to the date on which services begin under this Agreement,
then the Contractor shall purchase extended reporting coverage on its claims-made
policy for a minimum of five years after completion of services under this Agreement.
(E) Environmental Impairment(Pollution) Liability Insurance. Limits of not less than
$3,000,000 per occurrence and an annual aggregate of not less than $5,000,000,
including clean-up costs. The policy shall be written on claims made basis.
(F) Special Endorsements or a separate policy covering explosion and subsequent
environmental damages with limits not less than $3,000,000 per occurrence and
$5,000,000 annual aggregate.
Additional Requirements
(A) Verification of Coverage. Within 30 days after the Contractor signs this Agreement,
and at any time during the term of this Agreement as requested by the County's Risk
Manager or the County Administrative Office, the Contractor shall deliver, or cause its
D-1
Exhibit D
broker or producer to deliver, to the County Risk Manager, at 2220 Tulare Street, 16th
Floor, Fresno, California 93721, or HRRiskManagement@fresnocountyca.gov, and by
mail or email to the person identified to receive notices under this Agreement,
certificates of insurance and endorsements for all of the coverages required under this
Agreement.
(i) Each insurance certificate must state that: (1)the insurance coverage has been
obtained and is in full force; (2)the County, its officers, agents, employees, and
volunteers are not responsible for any premiums on the policy; and (3) the
Contractor has waived its right to recover from the County, its officers, agents,
employees, and volunteers any amounts paid under any insurance policy
required by this Agreement and that waiver does not invalidate the insurance
policy.
(ii) The commercial general liability insurance certificate must also state, and include
an endorsement, that the County of Fresno, its officers, agents, employees, and
volunteers, individually and collectively, are additional insureds insofar as the
operations under this Agreement are concerned. The commercial general liability
insurance certificate must also state that the coverage shall apply as primary
insurance and any other insurance, or self-insurance, maintained by the County
shall be excess only and not contributing with insurance provided under the
Contractor's policy.
(iii) The automobile liability insurance certificate must state that the policy covers any
auto used in connection with this Agreement.
(iv) The professional liability insurance certificate, if it is a claims-made policy, must
also state the retroactive date of the policy, which must be prior to the date on
which services began under this Agreement.
(B) Acceptability of Insurers. All insurance policies required under this Agreement must be
issued by admitted insurers licensed to do business in the State of California and
possessing at all times during the term of this Agreement an A.M. Best, Inc. rating of no
less than A: VI I.
(C) Notice of Cancellation or Change. For each insurance policy required under this
Agreement, the Contractor shall provide to the County, or ensure that the policy requires
the insurer to provide to the County, written notice of any cancellation or change in the
policy as required in this paragraph. For cancellation of the policy for nonpayment of
premium, the Contractor shall, or shall cause the insurer to, provide written notice to the
County not less than 10 days in advance of cancellation. For cancellation of the policy
for any other reason, and for any other change to the policy, the Contractor shall, or shall
cause the insurer to, provide written notice to the County not less than 30 days in
advance of cancellation or change. The County in its sole discretion may determine that
the failure of the Contractor or its insurer to timely provide a written notice required by
this paragraph is a breach of this Agreement.
(D) County's Entitlement to Greater Coverage. If the Contractor has or obtains insurance
with broader coverage, higher limits, or both, than what is required under this
Agreement, then the County requires and is entitled to the broader coverage, higher
D-2
Exhibit D
limits, or both. To that end, the Contractor shall deliver, or cause its broker or producer
to deliver, to the County's Risk Manager certificates of insurance and endorsements for
all of the coverages that have such broader coverage, higher limits, or both, as required
under this Agreement.
(E) Waiver of Subrogation. The Contractor waives any right to recover from the County, its
officers, agents, employees, and volunteers any amounts paid under the policy of
worker's compensation insurance required by this Agreement. The Contractor is solely
responsible to obtain any policy endorsement that may be necessary to accomplish that
waiver, but the Contractor's waiver of subrogation under this paragraph is effective
whether or not the Contractor obtains such an endorsement.
(F) County's Remedy for Contractor's Failure to Maintain. If the Contractor fails to keep
in effect at all times any insurance coverage required under this Agreement, the County
may, in addition to any other remedies it may have, suspend or terminate this
Agreement upon the occurrence of that failure, or purchase such insurance coverage,
and charge the cost of that coverage to the Contractor. The County may offset such
charges against any amounts owed by the County to the Contractor under this
Agreement.
(G)Subcontractors. The Contractor shall require and verify that all subcontractors used by
the Contractor to provide services under this Agreement maintain insurance meeting all
insurance requirements provided in this Agreement. This paragraph does not authorize
the Contractor to provide services under this Agreement using subcontractors.
D-3
Attachment A
San Joaquin Valley Z
AIR POLLUTION CONTROL DISTRICT HEALTHY AIR LIVING
JUN 2 9 2016
Mr. Curtis Larkin
American Ave Landfill
Public Works & Planning, Fresno County
2220 Tulare St, 6th Floor
Fresno, CA 93721
Re: Notice of Final Action -Title V Permit Renewal
District Facility# C-3115
Project# C-1150035
Dear Mr. Larkin:
The District has issued the Final Renewed Title V Permit for American Ave
Landfill. The preliminary decision for this project was made on April 18, 2016.
No comments were received subsequent to the District preliminary decision.
The public notice for issuance of the Final Title V Permit will be published
approximately three days from the date of this letter.
Thank you for your cooperation in this matter. If you have any questions, please
contact Mr. Errol Villegas, Permit Services Manager, at (559) 230-5900.
Sincerely,
V
Arnaud Marjollet
Director of Permit ervices
Enclosures
cc: Tung Le, CARB (w/enclosru e) via email
cc: Gerardo C. Rios, EPA (w/enclosure) via email
Seyed Sadredin
Executive Director/Air Pollution Control Officer
Northern Region Central Region(Main Office) Southern Region
4800 Enterprise Way 1990 E.Gettysburg Avenue 34946 Flyover Court
Modesto,CA 95356.8718 Fresno,CA 93726.0244 Bakersfield,CA 93308-9725
Tel:1209)557.6400 FAX:f2091557.6475 Tel:(559)230.6000 FAX:(559)230-6061 Tel:661.392.5500 FAX:661.392.5585
www.valleyair.org www.heallhyailliving.com
►2wo+cr-mow- Q
r Attachment A
San Joaquin Valley q Z
AIR POLLUTION CONTROL DISTRICT HEALTHY AIR LIVING
Facility # C-3115
AMERICAN AVENUE LANDFILL
2220 TULARE ST, 6TH FLOOR
ATTN: RESOURCES MANAGER
FRESNO, CA 93721
Notice of Permit Issuance
The enclosed permit unit requirements authorize the operation of the equipment
as described. These permit unit requirements supersede any and all previous
permits for the specified equipment.* Please insert these documents into the
Facility Permit to Operate, and post copies on or near the equipment as required
by District Rule 2010.
Please contact any of our Small Business Assistance (SBA) staff at the numbers
below if you have any questions:
Modesto: (209) 557-6446
Fresno: (559) 230-5888
Bakersfield: (661) 392-5665
"Failure to comply with the permit unit requirements may result in enforcement action.
Seyed Sadredin
Executive BirectorlAir Pollution Control Officer
Northern Region Central Region(Main Office) Southern Region
4800 Enterprise Way 1990 E.Gettysburg Avenue 34946 Flyover Court
Modesto,CA 95356•B718 Fresno,CA 93726-0244 Bakersfield,CA 9330B•9725
Tel:12091557.6400 FAX:(209)557 6475 Tel:(559)230 6000 FAX:15591230-6061 To[:661.392-5500 FAX:661.392.5585
www'valleyair.urg enwv.heolthyairliving.coru
heManrreWe�•
_ Attachment A
San Joaquin Valley
AIR POLLUTION CONTROL DISTRICT HEALTHY AIR LIVING
Permit to Operate
FACILITY: C-3115 EXPIRATION DATE: 07/31/2021
LEGAL OWNER OR OPERATOR: AMERICAN AVENUE LANDFILL
MAILING ADDRESS: 2220 TULARE ST, 6TH FLOOR
ATTN: RESOURCES MANAGER
FRESNO, CA 93721
FACILITY LOCATION: 18950 W AMERICAN AVE
KERMAN, CA
FACILITY DESCRIPTION: LANDFILL (EG SOURCE)
The Facility's Permit to Operate may include Facility-wide Requirements as well as requirements that
apply to specific permit units.
This Permit to Operate remains valid through the permit expiration date listed above, subject to
payment of annual permit fees and compliance with permit conditions and all applicable local, state,
and federal regulations. This permit is valid only at the location specified above, and becomes void
upon any transfer of ownership or location. Any modification of the equipment or operation, as defined
in District Rule 2201, will require prior District approval. This permit shall be posted as prescribed in
District Rule 2010.
Seyed Sadredin Arnaud Marjollet
Executive Director/APCO Director of Permit Services
Jan 23 2010 10 HAM—LwlKES
Central Regional Office • 1990 E.Gettysburg Ave. 9 Fresno,CA 93726 • (559)230-5900 • Fax(559)230-6061
Attachment A
San Joaquin Valley
Air Pollution Control District
FACILITY: C-3115-0-3 EXPIRATION DATE: 07/31/2021
FACILITY-WIDE REQUIREMENTS
1. The owner or operator shall notify the District of any breakdown condition as soon as reasonably possible, but no later
than one hour after its detection,unless the owner or operator demonstrates to the District's satisfaction that the longer
reporting period was necessary. [District Rule 1100] Federally Enforceable Through Title V Permit
2. The District shall be notified in writing within ten days following the correction of any breakdown condition.. The
breakdown notification shall include a description of the equipment malfunction or failure,the date and cause of the
initial failure,the estimated emissions in excess of those allowed,and the methods utilized to restore normal
operations. [District Rule 1100] Federally Enforceable Through Title V Permit
3. The owner or operator of any stationary source operation that emits more than 25 tons per year of nitrogen oxides or
reactive organic compounds,shall provide the District annually with a written statement in such form and at such time
as the District prescribes,showing actual emissions of nitrogen oxides and reactive organic compounds from that
source. [District Rule 1160] Federally Enforceable Through Title V Permit
4. Any person building,altering or replacing any operation,article,machine,equipment,or other contrivance,the use of
which may cause the issuance of air contaminants or the use of which may eliminate,reduce,or control the issuance of
air contaminants, shall first obtain an Authority to Construct(ATC)from the District unless exempted by District Rule
2020(12/20/07). [District Rules 2010 and 2020] Federally Enforceable Through Title V Permit
5. The permittee must comply with all conditions of the permit including permit revisions originated by the District. All
terms and conditions of a permit that are required pursuant to the Clean Air Act(CAA), including provisions to limit
potential to emit,are enforceable by the EPA and Citizens under the CAA.Any permit noncompliance constitutes a
violation of the CAA and the District Rules and Regulations,and is grounds for enforcement action,for permit
termination,revocation,reopening and reissuance,or modification;or for denial of a permit renewal application.
[District Rules 2070,2080 and 2520] Federally Enforceable Through Title V Permit
6. A Permit to Operate or an Authority to Construct shall not be transferred unless a new application is filed with and
approved by the District. [District Rule 2031] Federally Enforceable Through Title V Permit
7. Every application for a permit required under Rule 2010(12/17/92)(Permits Required)shall be filed in a manner and
form prescribed by the District. [District Rule 2040] Federally Enforceable Through Title V Permit
8. The operator shall maintain records of required monitoring that include: 1)the date,place,and time of sampling or
measurement;2)the date(s)analyses were performed;3)the company or entity that performed the analysis;4)the
analytical techniques or methods used; 5)the results of such analysis;and 6)the operating conditions at the time of
sampling or measurement. [District Rule 2520] Federally Enforceable Through Title V Permit
9. The operator shall retain records of all required monitoring data and support information for a period of at least 5 years
from the date of the monitoring sample,measurement,or report. Support information includes copies of all reports
required by the permit and,for continuous monitoring instrumentation,all calibration and maintenance records and all
original strip-chart recordings. [District Rule 2520] Federally Enforceable Through Title V Permit
10. The operator shall submit reports of any required monitoring at least every six months unless a different frequency is
required by an applicable requirement. All instances of deviations from permit requirements must be clearly identified
in such reports.[District Rule 2520] Federally Enforceable Through Title V Permit
FACILITY-WIDE REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate. Any amendments to these Facility-wide Requirements that affect specific
Permit Units may constitute modification of those Permit Units.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVEXERMAN.CA
W 11SOJ A.23 20,0 104JAm_LOWELE6
Attachment A
Facility-wide Requirements for C-3115-0-3 (continued) Page 2 of 4
11. Deviations from permit conditions must be promptly reported, including deviations attributable to upset conditions,as
defined in the permit. For the purpose of this condition,promptly means as soon as reasonably possible,but no later
than 10 days after detection. The report shall include the probable cause of such deviations,and any corrective actions
or preventive measures taken. All required reports must be certified by a responsible official consistent with section
10.0 of District Rule 2520(6/2 1/0 1). [District Rules 2520 and 1100] Federally Enforceable Through Title V Permit
12. If for any reason a permit requirement or condition is being challenged for its constitutionality or validity by a court of
competent jurisdiction,the outcome of such challenge shall not affect or invalidate the remainder of the conditions or
requirements in that permit. [District Rule 2520]Federally Enforceable Through Title V Permit
13. It shall not be a defense for a permittee in an enforcement action that it would have been necessary to halt or reduce the
permitted activity in order to maintain compliance with the conditions of the permit. [District Rule 2520] Federally
Enforceable Through Title V Permit
14. The permit may be modified,revoked,reopened and reissued,or terminated for cause. The filing of a request by the
permittee for a permit modification, revocation and reissuance,or termination,or a notification of planned changes or
anticipated noncompliance does not stay any permit condition. [District Rule 25201 Federally Enforceable Through
Title V Permit
15. The permit does not convey any property rights of any sort,or any exclusive privilege. [District Rule 25201 Federally
Enforceable Through Title V Permit
16. The Permittee shall furnish to the District,within a reasonable time,any information that the District may request in
writing to determine whether cause exists for modifying,revoking and reissuing,or terminating the permit or to
determine compliance with the permit. Upon request,the permittee shall also furnish to the District copies of records
required to be kept by the permit or, for information claimed to be confidential,the permittee may furnish such records
directly to EPA along with a claim of confidentiality. [District Rule 2520]Federally Enforceable Through Title V
Permit
17. The permittee shall pay annual permit fees and other applicable fees as prescribed in Regulation III of the District
Rules and Regulations. [District Rule 25201 Federally Enforceable Through Title V Permit
18. Upon presentation of appropriate credentials,a permittee shall allow an authorized representative of the District to
enter the permittee's premises where a permitted source is located or emissions related activity is conducted,or where
records must be kept under condition of the permit. [District Rule 25201 Federally Enforceable Through Title V Permit
19. Upon presentation of appropriate credentials,a permittee shall allow an authorized representative of the District to
have access to and copy,at reasonable times,any records that must be kept under the conditions of the permit. [District
Rule 25201 Federally Enforceable Through Title V Permit
20. Upon presentation of appropriate credentials,a permittee shall allow an authorized representative of the District to
inspect at reasonable times any facilities,equipment,practices,or operations regulated or required under the permit.
[District Rule 2520] Federally Enforceable Through Title V Permit
21. Upon presentation of appropriate credentials,a permittee shall allow an authorized representative of the District to
sample or monitor,at reasonable times,substances or parameters for the purpose of assuring compliance with the
permit or applicable requirements. [District Rule 25201 Federally Enforceable Through Title V Permit
22. No air contaminants shall be discharged into the atmosphere from any source operation(as defined in District Rule
1020)for a period or periods aggregating more than 3 minutes in any one hour which is as dark or darker than
Ringelmann##1 or equivalent to 20%opacity and greater,unless specifically exempted by District Rule 4101 (2/17/05),
by using EPA method 9. If the equipment or operation is subject to a more stringent visible emission standard as
prescribed in a permit condition,the more stringent visible emission limit shall supersede this condition. [District Rule
41011 Federally Enforceable Through Title V Permit
FACILITY WIDE REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVE,KERMAN,CA
C•]11S6]J-732016100AM-MWELES
Attachment A
Facility-wide Requirements for C-3115-0-3 (continued) Page 3 of 4
23. No person shall supply,sell,solicit or apply any architectural coating,except specialty coatings,that contains more
than 250 grams of VOC per liter of coating(less water and exempt compounds,and excluding any colorant added to
tint bases),or manufacture,blend,or repackage such coating with more than 250 grams of VOC per liter(less water
and exempt compounds,and excluding any colorant added to tint bases)for use within the District,unless exempted
under section 4.0 of District Rule 4601 (Amended 12/17/09). [District Rule 4601] Federally Enforceable Through Title
V Permit
24. No person shall apply,sell,solicit,or offer for sale any specialty architectural coating listed in the Table of Standards
(District Rule 4601,Table 1 (12/17/09)),nor manufacture,blend,or repackage such coating for use within the District,
which contains VOCs(less water and exempt compounds,excluding any colorant added to tint bases)in excess of the
specified limits listed in Table 1 of Rule 4601 (12/17/09),unless exempted under section 4.0 of District Rule 4601
(Amended 12/17/09). [District Rule 46011 Federally Enforceable Through Title V Permit
25. All VOC-containing materials shall be stored in closed containers when not in use. In use includes,but is not limited
to:being accessed,filled,emptied,maintained or repaired,unless exempted under section 4.0 of District Rule 4601
(Amended 12/17/09). [District Rule 4601] Federally Enforceable Through Title V Permit
26. A person shall not use VOCs for the cleanup of spray equipment unless equipment for collection of the cleaning
compounds and minimizing its evaporation to the atmosphere is used,unless exempted under section 4.0 of District
Rule 4601 (Amended 12/17/09). [District Rule 4601] Federally Enforceable Through Title V Permit
27. The permittee shall comply with all the Labeling and Test Methods requirements outlined in Rule 4601 sections 6.1
and 6.2(12/17/09),unless exempted under section 4.0 of District Rule 4601 (Amended 12/17/09). [District Rule 46011
Federally Enforceable Through Title V Permit
28. With each report or document submitted under a permit requirement or a request for information by the District or
EPA,the permittee shall include a certification of truth,accuracy,and completeness by a responsible official.[District
Rule 2520] Federally Enforceable Through Title V Permit
29. If the permittee performs maintenance on,or services,repairs,or disposes of appliances,the permittee shall comply
with the standards for Recycling and Emissions Reduction pursuant to 40 CFR Part 82,Subpart F.[40 CFR 82 Subpart
F] Federally Enforceable Through Title V Permit
30. If the permittee performs service on motor vehicles when this service involves the ozone-depleting refrigerant in the
motor vehicle air conditioner(MVAC),the permittee shall comply with the standards for Servicing of Motor Vehicle
Air Conditioners pursuant to all the applicable requirements as specified in 40 CFR Part 82, Subpart B.[40 CFR Part
82,Subpart B] Federally Enforceable Through Title V Permit
31. Disturbances of soil related to any construction,demolition,excavation,extraction,or other earthmoving activities
shall comply with the requirements for fugitive dust control in District Rule 8021 unless specifically exempted under
Section 4.0 of Rule 8021 (8/19/04)or Rule 8011 (8/19/04). [District Rule 8021 and 8011] Federally Enforceable
Through Title V Permit
32. Outdoor handling,storage and transport of any bulk material which emits dust shall comply with the requirements of
District Rule 8031,unless specifically exempted under Section 4.0 of Rule 8031 (8/19/04)or Rule 8011 (8/19/04).
[District Rule 8031 and 80111 Federally Enforceable Through Title V Permit
33. An owner/operator shall prevent or cleanup any carryout or trackout in accordance with the requirements of District
Rule 8041 Section 5.0,unless specifically exempted under Section 4.0 of Rule 8041 (8/19/04)or Rule 8011 (8/19/04).
[District Rule 8041 and 8011] Federally Enforceable Through Title V Permit
34. Whenever open areas are disturbed or vehicles are used in open areas,the facility shall comply with the requirements
of Section 5.0 of District Rule 8051,unless specifically exempted under Section 4.0 of Rule 8051 (8/19/04)or Rule
8011 (8/19/04) [District Rule 8051 and 8011] Federally Enforceable Through Title V Permit
35. Any paved road or unpaved road shall comply with the requirements of District Rule 8061 unless specifically
exempted under Section 4.0 of Rule 8061 (8/19/04)or Rule 8011 (8/19/04). [District Rule 8061 and 80111 Federally
Enforceable Through Title V Permit
FACILITY-WIDE REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVE,KERMAN,CA
W11S0J:Jul 23 201E MAIM-LOWELES
Attachment A
Facility-wide Requirements for C-3115-0-3 (continued) Page 4 of 4
36. Any unpaved vehicle/equipment area that anticipates more than 75 vehicle trips per day shall comply with the
requirements of Section 5.1.1 of District Rule 8071. Any unpaved vehicle/equipment area that anticipates more than
100 vehicle trips per day shall comply with the requirements of Section 5.1.2 of District Rule 8071. All sources shall
comply with the requirements of Section 5.0 of District Rule 8071 unless specifically exempted under Section 4.0 of
Rule 8071 (9/16/04)or Rule 8011 (8/19/04). [District Rule 8071 and 8011] Federally Enforceable Through Title V
Permit
37. Any owner or operator of a demolition or renovation activity,as defined in 40 CFR 61.141,shall comply with the
applicable inspection,notification, removal,and disposal procedures for asbestos containing materials as specified in
40 CFR 61.145(Standard for Demolition and Renovation). [40 CFR 61 Subpart M] Federally Enforceable Through
Title V Permit
38. The permittee shall submit certifications of compliance with the terms and standards contained in Title V permits,
including emission limits,standards and work practices,to the District and the EPA annually(or more frequently as
specified in an applicable requirement or as specified by the District). The certification shall include the identification
of each permit term or condition,the compliance status,whether compliance was continuous or intermittent,the
methods used for determining the compliance status,and any other facts required by the District to determine the
compliance status of the source. [District Rule 2520] Federally Enforceable Through Title V Permit
39. Any Title V permittee shall submit an application permit renewal to the District at least six months,but not greater
than 18 months,prior to the Title V permit expiration date.[District Rule 25201 Federally Enforceable Through Title V
Permit
40. When a term is not defined in a Title V permit condition,the definition in the rule cited as the origin and authority for
the condition in a Title V permit shall apply. [District Rule 25201 Federally Enforceable Through Title V Permit
41. The reporting periods for the Report of Required Monitoring and the Compliance Certification Report begin July 1 of
every year,unless alternative dates are approved by the District Compliance Division. These reports are due within 30
days after the end of the reporting period. [District Rule 2520] Federally Enforceable Through Title V Permit
42. No air contaminant shall be released into the atmosphere which causes a public nuisance. [District Rule 4102]
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 19950 W AMERICAN AVE.KERMAN.CA
G311663:Jug 22 201E 10411W-LowELES
Attachment A
San Joaquin Valley
Air Pollution Control District
PERMIT UNIT: C-3115-2-14 EXPIRATION DATE: 07/31/2021
EQUIPMENT DESCRIPTION:
44.4 MILLION CUBIC YARD CAPACITY(367 ACRES)MUNICIPAL SOLID WASTE LANDFILL WITH A LANDFILL GAS
COLLECTION AND CONTROL SYSTEM, INCLUDING COLLECTION WELLS, PIPING,VACUUM PUMP/BLOWER,
CONDENSATE TRAPS AND A 3,150 GALLON CONDENSATE STORAGE TANK, CONTROLLED BY ONE 51
MMBTU/HR AND ONE 99 MMBTU/HR ENCLOSED GROUND FLARE USING AN LPG PILOT
PERMIT UNIT REQUIREMENTS
1. Annual amount of soil used for covering shall not exceed 5,920,933 cubic yards of soil,and PM 10 emissions shall not
exceed 0.008 lb PM10/ton of soil(using a soil density of 3,240 Ibs/cubic yard of soil). Permittee shall keep annual
records of the amount of soil used for covering. [District Rule 2201] Federally Enforceable Through Title V Permit
2. All equipment shall be maintained in good operating condition and shall be operated in a manner to minimize
emissions of air contaminants into the atmosphere. [District Rule 2201 and 40 CFR Part 60.752(b)(2)(iii)(B)(2)and
(b)(2)(iv),and 62.14353(b)] Federally Enforceable Through Title V Permit
3. All equipment shall be constructed,calibrated,maintained and operated according to the specifications and plans
contained in the permit application except as otherwise specified herein. [District Rule 2201 and 40 CFR 60.755(d),
60.756(b),62.14354(b)and 40 CFR part 64] Federally Enforceable Through Title V Permit
4. No air contaminant shall be discharged from the flare into the atmosphere for a period or periods aggregating more
than five minutes in any two hours which is as dark as,or darker than,Ringelmann 1/4 or 5%opacity. [40 CFR
60.18(c)(1)] Federally Enforceable Through Title V Permit
5. Particulate matter emissions from any combustion source shall not exceed 0.1 gmins/dscf(calculated to 12%carbon
dioxide). [District Rule 4301] Federally Enforceable Through Title V Permit
6. Landfill gas condensate can be injected into the enclosed flares. [District Rule 2201] Federally Enforceable Through
Title V Permit
7. The enclosed flares shall be equipped with automatic dampers,an automatic shutdown device,and a flame arrester.
[District Rule 2201 and 17 CCR 95464]Federally Enforceable Through Title V Permit
8. VOC emissions from this landfill operation controlled with the 51 MMBtu/hr and 99 MMBtu/hr enclosed flares shall
not exceed 804.3 lb/day(includes landfill fugitive,flare landfill gas,flare pilot,and flare condensate emissions).
[District Rule 2201] Federally Enforceable Through Title V Permit
9. The enclosed flares shall either reduce VOC by 98 weight percent or reduce the outlet VOC concentration to less than
20 parts per million by volume,dry basis as methane at 3 percent oxygen. [District Rules 2201 and 4102,and 40 CFR
60.752(b)(2)(iii)(B)and 62.14353(b)] Federally Enforceable Through Title V Permit
10. The methane destruction efficiency for the enclosed flares shall be at least 99%by weight. [17 CCR 95464]
11. The landfill gas consumption rate for the 51 MMBtu/hr enclosed flare shall not exceed 51 MMBtu/hr. Heat input shall
be calculated daily using landfill gas flow into the flare(cubic feet per minute)and the annually tested landfill gas heat
content(Btu/cubic foot). [District Rule 2201] Federally Enforceable Through Title V Permit
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVE,KERMAN,CA
ca115-2-14 Jn7370tE1041AM-1.06YELE6
Attachment A
Permit Unit Requirements for C-3115-2-14 (continued) Page 2 of 9
12. The landfill gas consumption rate for the 99 MMBtu/hr enclosed flare shall not exceed 99 MMBtu/hr. Heat input shall
be calculated daily using landfill gas flow into the flare(cubic feet per minute)and the annually tested landfill gas heat
content(Btu/cubic foot). [District Rule 2201] Federally Enforceable Through Title V Permit
13. Emissions from the 51 MMBtu/hr enclosed flare shall not exceed any of the following limits: 0.05 lb-NOx/MMBtu;
0.0178 lb-SOx/MMBtu(46.9 ppmv of H2S in fuel);0.2 lb-CO/MMBtu;or 0.008 lb-PM I O/MMBtu. [District Rule
2201] Federally Enforceable Through Title V Permit
14. Emissions from the 99 MMBtu/hr enclosed flare shall not exceed any of the following limits: 0.0571b-NOx/MMBtu;
0.0178 lb-SOx/MMBtu(46.9 ppmvofH2Sinfel ;0.110Ib-CO/ MBtu;orO.008lb-PMIO/MMBt,,. [ itrcRule Dsi
2201] Federally Enforceable Through Title V Permit
15. Landfill design capacity shall not exceed 44.4 million cubic yards,or 367 acres,of solid waste. Annual amount of
refuse received shall not exceed 1,300,000 ton/year. [District Rule 2201] Federally Enforceable Through Title V
Permit
16. The enclosed flares shall be equipped with an LPG fired pilot. [40 CFR 60.18(c)(2)and(f)(2)] Federally Enforceable
Through Title V Permit
17. Emissions from the flare LPG-fired pilot shall not exceed any of the following limits: 0.15 lb-NOx/MMBtu,0.0164 lb-
SOx/MMBtu,0.0044 lb-PM I O/MMBtu,0.021 lb-CO/MMBtu,or 0.0055 lb-VOC/MMBtu. [District Rule 2201]
Federally Enforceable Through Title V Permit
18. Source sampling to determine the compliance status of an emissions source shall be witnessed or authorized by District
personnel. [District Rule 1081] Federally Enforceable Through Title V Permit
19. The District must be notified 30 days prior to any compliance source test,and a source test plan must be submitted for
approval 15 days prior to testing.The results of each source test shall be submitted to the District within 60 days after
testing. [District Rule 1081] Federally Enforceable Through Title V Permit
20. Source testing to demonstrate compliance with VOC,NOx,and CO emission limits and VOC control efficiency
requirements shall be conducted at least once every 12 months for each flare. [District Rule 2201] Federally
Enforceable Through Title V Permit
21. Source testing for NOx shall be conducted using EPA Test Method 7E or CARB Method 100. [District Rule 1081]
Federally Enforceable Through Title V Permit
22. Source testing for CO shall be conducted using EPA Test Method 10 or I OB,CARB Methods 1-5 with 10 or CARB
Test Method 100. [District Rule 1081] Federally Enforceable Through Title V Permit
23. Gas combusted in the flares shall be tested for H2S content on a quarterly basis using Draeger tubes. If compliance is
shown for two consecutive quarters,the testing frequency may be changed to annual. Quarterly testing shall resume if
any annual test shows noncompliance. [District Rule 1081] Federally Enforceable Through Title V Permit
24. VOC emissions shall be measured by USEPA Test Method 18,25,25A,or 25C. [District Rule 1081 and 40 CFR
60.754(d)and 62.14354(b)] Federally Enforceable Through Title V Permit
25. The enclosed flares shall be equipped with a temperature indicator and recorder which measures and records the
operating temperature. The temperature indicator and recorder must operate continuously. [40 CFR 60.756(b)(1)and
62.14354(b)] Federally Enforceable Through Title V Permit
26. The enclosed flare control devices shall be operated within the parameter ranges established during the initial or most
recent performance test. [40 CFR 60.752(b)(2)(iii)(B)(2)and 62.14353(b)and 17 CCR 95464] Federally Enforceable
Through Title V Permit
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVE,KERMAN,CA
W115-7-14:Jun 23
20
1E 10.41M1-L(WELES
Attachment A
Permit Unit Requirements for C-3115-2-14 (continued) Page 3 of 9
27. Except during periods of startup,shutdown,and malfunction,the permittee shall continuously monitor and record
combustion chamber temperature. The enclosed flare average combustion temperature,for all 3-hour periods of
operation,shall not drop more than 28 degrees C below the average combustion temperature,during the most recent
performance test at which compliance with 60.752(b)(2)(iii)(B)(2)was determined. Upon detecting any temperature
excursion lower than 28 degree C(50 degree F)below the source test average combustion temperature,averaged over
a 3-hour period,the permittee shall investigate the excursion and take corrective action to minimize excessive
emissions and prevent recurrence of the excursion as expeditiously as practicable. Duration of startup,shutdown,or
malfunction shall not exceed 5 days for collection systems and shall not exceed I hour for control devices where free
venting of landfill gas occurs. [40 CFR 60.758(c)(1)(i),60.755(e),62.14354(b),and 40 CFR part 64] Federally
Enforceable Through Title V Permit
28. The owner or operator shall measure the gauge pressure in the gas collection header at each individual interior well on
a monthly basis as provided in 60.755(a)(3). If a positive pressure exists,action shall be initiated to correct the
exceedance within 5 calendar days. If negative pressure cannot be achieved without excess air infiltration within 15
calendar days of the first measurement,the gas collection system shall be expanded to correct the exceedance within
120 days of the initial measurement of positive pressure.Any attempted corrective measure shall not cause
exceedances of other operational or performance standards.An alternative timeline for correcting the exceedance may
be submitted to the Administrator for approval. [40 CFR 60.755(a)(3),60.756(a)(1),and 62.14354(b)] Federally
Enforceable Through Title V Permit
29. The owner or operator shall monitor each interior well monthly for temperature and oxygen as provided in 60.753(c).
If a well exceeds one of these operating parameters,action shall be initiated to correct the exceedance within 5
calendar days. If correction of the exceedance cannot be achieved within 15 calendar days of the first measurement,
the gas collection system shall be expanded to correct the exceedance within 120 days of the initial exceedance.Any
attempted corrective measure shall not cause exceedances of other operational or performance standards. An
alternative timeline for correcting the exceedance may be submitted to the Administrator for approval.[40 CFR
60.753(c),60.755(a)(3)and(a)(5),60.756(a)(2)and(a)(3),and 62.14354(b)] Federally Enforceable Through Title V
Permit
30. The operator shall record quarterly the surface emission tests including test time,weather conditions,precipitation
records,areas sampled,calibration records,and test results.Corrective action shall be taken if required in accordance
to 40 CFR 60.755(c). [District Rule 2201,40 CFR 60.755(c),60.756(f),and 62.14354(b)] Federally Enforceable
Through Title V Permit
31. Permittee shall maintain continuous records of flare combustion temperature and volumetric gas flow rate. Permittee
shall record and test the net heating value of landfill gas being combusted at least annually using ASTM D 1826 or D
1945 in conjunction with ASTM D 3588 for gaseous fuels. [District Rule 2201 and 40 CFR 60.756(b),60.758(b)(2)(i),
(c)(2)and(b)(2)(i), and 62.14354(b)] Federally Enforceable Through Title V Permit
32. Permittee shall keep,for the life of the collection system,an up-to-date,readily accessible plot map showing each
existing and planned collector in the system and providing a unique identification location label for each collector. [40
CFR 60.758(d)and 60.34(c)] Federally Enforceable Through Title V Permit
33. The operator shall record emission control device source tests including VOC destruction/treatment efficiency and
emissions of CO,NOx,and SOx,in pounds per MMBtu heat input. [District Rule 1081] Federally Enforceable
Through Title V Permit
34. Records of the weight of materials received(tons)of Class IUIII waste material shall be maintained. [District Rule
2201] Federally Enforceable Through Title V Permit
35. This operating permit may be cancelled upon District approval when the landfill is closed, is not otherwise subject to
the requirements of 40 CFR part 70 or part 71,and if the landfill meets the conditions for control system removal
specified in 40 CFR 60.752(b)(2)(v). [40 CFR 62.14352(f)] Federally Enforceable Through Title V Permit
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVEXERMAN.CA
W 1tS2.14:Jun 23 201E 10AMM—LOWELE6
Attachment A
Permit Unit Requirements for C-3115-2-14 (continued) Page 4 of 9
36. An active collection system shall be designed to handle the maximum expected gas flow rate from the entire area of
the landfill that warrants control over the intended use period of the gas control or treatment system equipment,collect
gas from each area,cell,or group of cells in the landfill in which the initial solid waste has been placed for a period of
5 years or more if active;or 2 years or more if closed or at final grade,collect gas at a sufficient extraction rate,and be
designed to minimize off-site migration of subsurface gas. [40 CFR 60.752(b)(2)(ii)(A)and 62.14353(b)] Federally
Enforceable Through Title V Permit
37. If the landfill is permanently closed,a closure notification shall be submitted to the APCO within 30 days of waste
disposal cessation. A permanent closure must take place in accordance with 40 CFR 258.60. If a closure report has
been submitted,no additional waste may be placed in the landfill without filing a notification of modification to the
APCO,pursuant to 40 CFR 60.7(a)(4). [40 CFR 60.752(b)(1)(ii)(B),60.757(d),and 62.14354(b)] Federally
Enforceable Through Title V Permit
38. For approval of collection and control systems that include any alternatives to the operational standards,test methods,
procedures,compliance measures,monitoring,recordkeeping or reporting provisions,owner or operator must follow
the procedures in 40 CFR 60.752(b)(2). If alternatives have already been approved under 40 CFR Part 62 subpart
GGG,these alternatives can be used to comply with 40 CFR 63 subpart AAAA,except that all affected sources must
comply with the startup,shutdown,and malfunction(SSM)requirements in subpart A of 40 CFR 63 as specified in
Table 1 of 40 CFR 63 subpart AAAA and all affected sources must submit compliance reports every 6 months as
specified in 40 CFR 63.1980(a)and(b), including information on all deviations that occurred during the 6 month
reporting period. Deviations for continuous emission monitors or numerical continuous parameter monitors must be
determined using a 3 hour monitoring block average. [40 CFR 60.752(b)(2)and 63.1955(c)] Federally Enforceable
Through Title V Permit
39. Permittee shall operate the landfill gas collection system with negative pressure at each wellhead except under the
following conditions: (1)A fire or increased well temperature. The owner or operator shall record instances when
positive pressure occurs in efforts to avoid a fire. These records shall be submitted with the annual reports ass
provided in 60.757(f)(1);(2)At a wellhead within the immediate vicinity of filling;(3)Use of a geomembrane or
synthetic cover. The owner or operator shall develop acceptable pressure limits in the design plan;(4)A
decommissioned well. A well may experience a static positive pressure after shut down to accommodate for declining
flows. All design changes shall be approved by the APCO. [40 CFR 60.753(b)and 62.14354(b)and 17 CCR 95464,
W CCR 954681 Federally Enforceable Through Title V Permit
40. Permittee shall operate the collection system so that the methane concentration is less than 500 parts per million above
background at the surface of the landfill. To determine if this level is exceeded,the owner or operator shall conduct
surface testing around the perimeter of the collection area and along a pattern that traverses the landfill at 30 meter
intervals and where visual observations indicate elevated concentrations of landfill gas,such as distressed vegetation
and cracks or seeps in the cover. The owner or operator may establish an alternative traversing pattern that ensures
equivalent coverage. A surface monitoring design plan shall be developed that includes a topographical map with the
monitoring route and the rationale for any site-specific deviations from the 30 meter intervals. Areas with steep slopes
or other dangerous areas may be excluded from the surface testing. [40 CFR 60.753(d),60.755(c)(1)and 62.14354(b)]
Federally Enforceable Through Title V Permit
41. Compliance with the surface methane operational standard shall be demonstrated using the procedures outlined in 40
CFR 60.755(c)within 180 days of installation and startup of the collection and control system and quarterly thereafter.
[40 CFR 60.753(d),60.755(c),62.14354(b),and 60.81 Federally Enforceable Through Title V Permit
42. Permittee shall operate the enclosed flares at all times when the collected gas is routed to it. [40 CFR 60.753(f)and
62.14354(b)] Federally Enforceable Through Title V Permit
43. Permittee shall operate the landfill gas collection system such that gas is collected from each area,cell,or group of
cells in the MSW landfill in which solid waste has been in place for: (1)five years or more if active;or(2)two years
or more if closed or at final grade. [40 CFR 60.753(a)and 62.14354(b)] Federally Enforceable Through Title V Permit
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVEXERMAN,CA
W 1157-1+:Jun 2,7.1510:CAM—MWELES
Attachment A
Permit Unit Requirements for C-3115-2-14 (continued) Page 5 of 9
44. Permittee shall operate each interior wellhead in the collection system with a landfill gas temperature less than 55 C
and with oxygen level less than 5 percent except under the following conditions:(1)A fire or increased well
temperature;or(2)at a wellhead within the immediate vicinity of filling. The owner or operator may establish a
higher operating temperature or oxygen value at a particular well. A higher operating value demonstration shall show
supporting data that the elevated parameter does not cause fires or significantly inhibit anaerobic decompositions by
killing methanogens. [40 CFR 60.753(c)and 62.14354(b)] Federally Enforceable Through Title V Permit
45. The collection system shall be operated so that the methane concentration is less than 500 parts per million above
background at the surface of the landfill,and such that all collected gases are sent to a control system designed and
operated in compliance with 60.752(b)(2)(iii).In the event the collection or control system is inoperable,the gas mover
system shall be shut down and all valves in the collection and control system contributing to venting of the gas to the
atmosphere shall be closed within 1 hour.[40 CFR 60.753(d),(e),60.755(c),and 62.14354(b)] Federally Enforceable
Through Title V Permit
46. If monitoring demonstrates that the operational requirements are not met,corrective action shall be taken as specified
in 40 CFR 60.755(a)(3 -5)or(c). [40 CFR 60.753(g)and 62.14354(b)] Federally Enforceable Through Title V Permit
47. For each interior wellhead,unless an alternative test method is established as allowed by 60.752(b)(2)(i)of this
subpart,the oxygen shall be determined by a Landtec GEM gas meter or equal,in accordance with the equipment
requirements set forth in 40 CFR 60.753 for field measurement of temperature and oxygen or an oxygen meter using
Method 3A or 3C except that:(i)The span shall be set so that the regulatory limit is between 20 and 50 percent of the
span;(ii)A data recorder is not required;(iii)Only two calibration gases are required,a zero and span,and ambient air
may be used as the span;(iv)A calibration error check is not required;(v)The allowable sample bias,zero drift,and
calibration drift are+-10 percent. [40 CFR 60.753(cx2)and 62.14354(b)] Federally Enforceable Through Title V
Permit
48. Surface emission monitoring shall be performed in accordance with section 4.3.1 of Method 21 of appendix A,except
that the probe inlet shall be placed within 5 to 10 centimeters of the ground. Monitoring shall be performed during
typical meteorological conditions. Any reading of 500 parts per million or more above background at any location
shall be recorded as a monitored exceedance and the actions specified in 40 CFR 60.755(c)(4)(i-v)shall be taken. As
long as the specified actions are taken,the exceedance is not a violation of the operational requirements of 60.753(d).
[40 CFR 60.755(c)(3),(4)and 62.14354(b)] Federally Enforceable Through Title V Permit
49. Permittee shall calculate the NMOC emission rate for purposes of determining when the collection and control system
can be removed as provided in 40 CFR 60.752(bx2xv)by using the equation found in 40 CFR 60.754(b).[40 CFR
60.754(b)and 62.14354(b)] Federally Enforceable Through Title V Permit
50. For the performance test required in 60.752(b)(2)(iiixB),Method 25,25C,or Method 18 of Appendix A must be used
to determine compliance with the 98 weight percent efficiency or the 20 ppmv outlet concentration level,unless
another method to demonstrate compliance has been approved by the APCO as provided by 60.752(b)(2)(i)(B).
Method 3 or 3A shall be used to determine oxygen for correcting the NMOC concentration as hexane to 3 percent. In
cases where the outlet concentration is less than 50 ppm NMOC as carbon(8 ppm NMOC as hexane),Method 25A
should be used in place of Method 25. If using Method 18 of appendix A,the minimum list of compounds to be tested
shall be those published in the most recent Compilation of Air Pollutant Emission Factors(AP-42). The following
equation shall be used to calculate efficiency: (NMOCin-NMOCout)/NMOCin. The District must be notified at least
30 days prior to any compliance source test,and a source test plan must be submitted for approval at least 15 days
prior to testing. [District Rule 1081 and 40 CFR 60.754(d)and 62.14354(b)]Federally Enforceable Through Title V
Permit
51. Each owner or operator shall place each well or design component as specified in the approved design plan as provided
in 40 CFR 60.752(b)(2)(i). Each well shall be installed no later than 60 days after the date on which the initial solid
waste has been in place for a period of 1)5 years or more if active or 2)2 years or more if closed or at final grade.[40
CFR 60.755(b)and 62.14354(b)] Federally Enforceable Through Title V Permit
52. For the purposes of calculating the maximum expected gas generation flow rate from the landfill to determine
compliance with 60.752(b)(2)(ii)(A)(1),one of the equations in Section 60.755(a)(1)(i)or(ii)or(iii)shall be used.[40
CFR 60.755(a)(1)and 62.14354(b)] Federally Enforceable Through Title V Permit
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Fadlity Name: AMERICAN AVENUE LANDFILL
Location: 18050 W AMERICAN AVEXERMAN,CA
w11s2.14:hnZJ.1010'41Aµ_LOWELES
Attachment A
Permit Unit Requirements for C-3115-2-14 (continued) Page 6 of 9
53. For the purposes of determining sufficient density of gas collectors for compliance with 60.752(b)(2)(ii)(A)(2),the
owner or operator shall design a system of vertical wells,horizontal collectors,or other collection devices,satisfactory
to the APCO,capable of controlling and extracting gas from all portions of the landfill sufficient to meet all
operational and performance standards. [40 CFR 60.755(a)(2)and 62.14354(b)] Federally Enforceable Through Title
V Permit
54. Owners or operators are not required to expand the system as required in paragraph 60.755(a)(3)during the first 180
days after gas collection system startup. [40 CFR 60.755(a)(4)and 62.14354(b)] Federally Enforceable Through Title
V Permit
55. The provisions of this subpart apply at all times,except during periods of start-up,shutdown,or malfunction,provided
that the duration of start-up,shutdown,or malfunction shall not exceed 5 days for collection systems and shall not
exceed 1 hour for treatment or control devices. [40 CFR 60.755(e)and 62.14354(b)] Federally Enforceable Through
Title V Permit
56. Surface monitoring shall be performed on a quarterly basis using an organic vapor analyzer,flame ionization detector,
or other portable monitor meeting the specifications provided in 40 CFR 60.755(d). [40 CFR 60.755(c)(1)and
62.14354(b)] Federally Enforceable Through Title V Permit
57. When performing surface monitoring,the background concentration shall be determined by moving the probe inlet
upwind and downwind outside the boundary of the landfill at a distance of at least 30 meters from the perimeter wells.
[40 CFR 60.755(c)(2)and 62.14354(b)] Federally Enforceable Through Title V Permit
58. Permittee shall implement a program to monitor for cover integrity and implement cover repairs as necessary on a
monthly basis. [40 CFR 60.755(c)(5)and 40 CFR 62.14354(b)]Federally Enforceable Through Title V Permit
59. The portable analyzer shall meet the instrument specifications of Method 21,section 3 (except that"methane"shall
replace all references to VOC).The calibration gas shall be methane,diluted to a nominal concentration of 500 parts
per million in air.To meet the performance evaluation requirements of Method 21,section 3.1.3,the instrument
evaluation procedures of Method 21,section 4.4 shall be used.The calibration procedures provided in Method 21,
section 4.2 shall be followed immediately before commencing a surface monitoring survey. The provisions of this
condition apply at all times,except during periods of start-up, shutdown,or malfunction which shall not exceed 5 days
for collections systems and shall not exceed 1 hour for treatment or control devices. [40 CFR 60.755(d),(e)and
62.14354(b)] Federally Enforceable Through Title V Permit
60. Each wellhead shall have a sampling port and a thermometer,other temperature-measuring device,or an access port
for temperature measurements. [40 CFR 60.756(a)] Federally Enforceable Through Title V Permit
61. The enclosed flares shall be equipped with a temperature monitoring device equipped with a continuous recorder and
having a minimum accuracy of+-1 percent of the temperature being measured expressed in degrees Celsius or+-0.5
degrees Celsius,whichever is greater. The temperature indicator and recorder must operate continuously. [District
Rule 2201 and 40 CFR 60.756(b)(1)and 62.14354(b)and 40 CFR part 64] Federally Enforceable Through Title V
Permit
62. The owner/operator shall install,calibrate,maintain,and operate a meter with a continuous recording device that
measures and records the landfill gas flow rate into the flare at least once every 15 minutes. This meter shall also be
capable of measuring the landfill gas flow rate that might bypass the flare in the event of equipment malfunction or
maintenance. [40 CFR 60.754(b)(1),60.756(b)(2)and 62.14354(b)]Federally Enforceable Through Title V Permit
63. When performing surface monitoring,any closed landfill that has no monitored exceedances of the operational
standard in three consecutive quarterly monitoring periods may skip to annual monitoring. Any methane reading of
500 ppm or more above background detected during the annual monitoring returns the frequency for that landfill to
quarterly monitoring. [40 CFR 60.756(f)and 62.14354(b)]Federally Enforceable Through Title V Permit
64. The operator shall monitor and record maintenance-related and other control system downtimes and individual well
shutdowns. Exceedances defined under 60.758(c)shall be reported once every 180 days. [District Rule 4102 and 40
CFR 60.757(f),(g)(4)and 60.758(c)and(e),and 62.14354(b)]Federally Enforceable Through Title V Permit
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVEXERMAN,CA
G21I5.2-14 Jun 23
201E 10,.41AM-LOWELES
Attachment A
Permit Unit Requirements for C-3115-2-14 (continued) Page 7 of 9
65. Except as provided in 60.752(b)(2)(i)(B),each owner or operator of a controlled landfill shall keep up-to-date,readily
accessible records for the life of the control equipment of the data listed in paragraphs 60.758(b)(1)through(b)(4)as
measured during the initial performance test or compliance determination. Records of subsequent tests or monitoring
shall be maintained for a minimum of 5 years. Records of the control device vendor specifications shall be maintained
until removal. [40 CFR 60.758(b)and 62.14354(b)] Federally Enforceable Through Title V Permit
66. Permittee shall keep the following records:(1)(i)the maximum expected gas generation flow rate as calculated in
60.755(a)(1). The owner or operator may use another method to determine the maximum gas generation flow rate,if
the method has been approved by the APCO; (ii)the density of wells,horizontal collectors,surface collectors,or other
gas extraction devices determined using the procedures specified in 60.759(a)(1);(2)(i)the average combustion
temperature measured at least every 15 minutes and averaged over the same time period of the performance test;(ii)
the percent reduction of NMOC determined as specified in 60.752(b)(2)(iii)(B)achieved by the control device. [40
CFR 60.758(b)(1)and(2)and 62.14354(b)] Federally Enforceable Through Title V Permit
67. Except as provided in 60.752(b)(2)(i)(B),permittee shall keep,for the life of the collection system,an up-to-date,
readily accessible plot map showing each existing and planned collector in the system and providing a unique
identification location label for each collector. If applicable,permittee shall keep readily accessible documentation of
the nature,date of deposition, amount,and location of asbestos-containing or nondegradable waste excluded from
collection as well as any nonproductive areas excluded from collection. [40 CFR 60.758(d),62.14354(b),and
60.34(c)]Federally Enforceable Through Title V Permit
68. Except as provided in 60.752(b)(2)(i)(B),permittee shall keep for at least 5 years up-to-date,readily accessible records
of all collection and control system exceedances of the operational standards in 60.753,the reading in the subsequent
month whether or not the second reading is an exceedance,and the location of each exccedance. [40 CFR 60.758(e)]
Federally Enforceable Through Title V Permit
69. The landfill is no longer required to comply with the requirements of 40 CFR Part 63 Subpart AAAA when it is no
longer required to apply controls as specified in the Federal plan or EPA approved and effective State plan or tribal
plan that implements 40 CFR part 60,subpart Cc. [40 CFR 63.19501 Federally Enforceable Through Title V Permit
70. The permittee shall comply with the general provisions specified in Table 1 of 40 CFR Part 63 Subpart AAAA and
63.1960 through 63.1985 starting on the date required to install the gas collection and control system. [40 CFR
63.1955(b)] Federally Enforceable Through Title V Permit
71. The permittee shall maintain a copy of the SSM plan written according to the provisions in 40 CFR 63.6(e)(3). Failure
to maintain a copy of the SSM plan is a deviation from the requirements of this subpart. [40 CFR 63.1960]Federally
Enforceable Through Title V Permit
72. The permittee shall keep records and reports as specified in the Federal plan, EPA approved State plan or tribal plan
that implements 40 CFR part 60,subpart Cc. The annual report described in 40 CFR 60.757(f)must be submitted
every 6 months. [40 CFR 63.1980(a)] Federally Enforceable Through Title V Permit
73. The permittee shall maintain records as specified in the general provisions of 40 CFR part 60 and this part as shown in
Table 1 of this subpart. Applicable records in the general provisions include items such as SSM plans and the SSM
plan reports. [40 CFR 63.1980(b)]Federally Enforceable Through Title V Permit
74. The enclosed flare burner and its associated components and the vapor collection system shall be inspected on an
annual basis.The records of inspection shall at least contain date and time of inspection, identification of the person
performing an inspection,parts replacement and repairs,and all maintenance actions taken.The records shall be kept
and maintained for compliance inspection upon request. [40 CFR part 64]Federally Enforceable Through Title V
Permit
75. The permittee shall comply with the compliance assurance monitoring operation and maintenance requirements of 40
CFR part 64.7. [40 CFR part 641 Federally Enforceable Through Title V Permit
76. The permittee shall comply with the recordkeeping and reporting requirements of 40 CFR part 64.9. [40 CFR part 641
Federally Enforceable Through Title V Permit
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Faaft Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVEXERMAN,CA
W 111b14:do 23
701E 1611AM-LOWELES
Attachment A
Permit Unit Requirements for C-3115-2-14 (continued) Page 8 of 9
77. If the District or EPA determine that a Quality Improvement Plan is required under 40 CFR 64.7(d)(2),the permittee
shall develop and implement the Quality Improvement Plan in accordance with 40 CFR part 64.8. [40 CFR part 64]
Federally Enforceable Through Title V Permit
78. All records shall be retained for a minimum of 5 years,and shall be made available for District inspection upon
request. [District Rule 1070 and 40 CFR 60.758(a)and(b)and 62.14354(b)] Federally Enforceable Through Title V
Permit
79. Permittee may use actual landfill gas generation values in future expansion designs of the gas collection and control
gvstemlC:C'.CCI All reYnrrls and recovery rinta shall he submitteri;with f;rrc nlanc rl7 CCR Q5d6R1
80. Landfill collection and control system must be operated such that methane emission from the landfill do not exceed
instantaneous or integrated limit requirements. [17 CCR 95464]
81. Landfill gas collection system components downstream of blower have a leak limit of 500 ppmv as methane.
Components must be checked quarterly. If compliance with the methane limit has been demonstrated for 4
consecutive quarters,then the component checking frequency shall be annually. If an annual test fails to show
compliance,quarterly testing shall resume. [17 CCR 95464]
82. Landfill collection and control system must be operated such that landfill surface methane emissions shall not exceed
instantaneous surface emission limit of 500 ppmv as methane or integrated surface emission limit of 25 ppmv as
methane. [17 CCR 95464, 17 CCR 95465]
83. Instantaneous and integrated landfill surface emissions measurements shall be done quarterly. The landfill may
monitor annually provided they comply with requirements of 17 CCR 95469(a)(1). [17 CCR 95469]
84. Permittee shall keep records of all gas collection system downtime exceeding five days, including individual well
shutdown and disconnection times and the reason for downtime. [17 CCR 954701
85. Permittee shall keep records of all gas control system downtime in excess of one hour,the reason for the downtime and
the length of time the gas control system was shutdown. [17 CCR 95470]
86. Permittee shall keep records of the expected gas generation flow rate calculated pursuant to section 95471(e). [17 CCR
95470]
87. Permittee shall keep records of all instantaneous surface readings of 200 ppmv or greater;all exceedances of the limits
in sections 95464(b)(1)(B)or 95465, including the location of the leak(or affected grid), leak concentration in ppmv,
date and time of measurement,the action taken to repair the leak,date of repair,any required re-monitoring and the re-
monitored concentration in ppmv,and wind speed during surface sampling;and the installation date and location of
each well installed as part of a gas collection system expansion. [17 CCR 954701
88. Permittee shall keep records of any positive wellhead gauge pressure measurements,the date of the measurements,the
well identification number,and the corrective action taken. [17 CCR 95470)
89. Permittee shall conduct surface emission monitoring using either the procedures specified in section 95471 or the Los
Angeles County Sanitation District monitoring procedure. Permittee shall keep records of which procedure was used.
[17 CCR 954681
90. Permittee shall keep records of delays encountered during repair of leaks or repair of positive wellhead readings.
Documentation of delays shall be submitted with the annual report. [17 CCR 95468]
91. Permittee shall keep records of alternate landfill gas collection system modifications being implemented to correct an
exceedance in the landfill gas surface emissions or wellhead pressure. Any alternative to installing a new well shall be
documented and submitted with the annual report. [17 CCR 95468]
92. Permittee shall identify areas which are dangerous and unable to be inspected. Areas shall be clearly identified on a
map of the facility. A copy of the map shall be kept onsite as well as submitted with the annual report.[17 CCR
95468]
93. Permittee shall conduct monitoring of the landfill surface within 3 inches of the surface. The facility may monitor
surface emissions with the probe tip at the height of the vegetation if there is vegetation and it is impractical to monitor
at 3 inches from the landfill surface. [17 CCR 954681
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These teens and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVEXERMAN,CA
C-11152-14-Jun 23 2010 10 41AM—LOWELES
Attachment A
Permit Unit Requirements for C-3115-2-14 (continued) Page 9 of 9
94. Permittee shall terminate surface emission testing when the measured average wind speed is over 15 mph or the
instantaneous wind speed is over 30 mph. [17 CCR 95468, 17 CCR 95471]
95. Permittee shall only conduct surface emission testing when precipitation has met the following requirements. It has
been 24 hours since measured precipitation of 0.01 to 0.15 inches. It has been 48 hours since measured precipitation
of 0.16 to 0.24 inches. It has been 72 hours since measured precipitation of 0.25 or more inches. [17 CCR 95468]
96. Permittee shall keep records of the annual solid waste acceptance rate and the current amount of waste-in-place.[17
CCR 95470]
97. Permittee shall keep records of the nature, location,amount,and date of deposition of non-degradable waste for any
landfill areas excluded from the collection system. [17 CCR 95470]
98. Permittee shall keep records of any source tests conducted pursuant to section 95464(b)(4). [17 CCR 95470]
99. Permittee shall keep records describing the mitigation measures taken to prevent the release of methane or other
emissions into the atmosphere during the following activities: 1. When solid waste was brought to the surface during
the installation or preparation of wells,piping,or other equipment;2.During repairs or the temporary shutdown of gas
collection system components;or,3. When solid waste was excavated and moved. [17 CCR 95470]
100.Permittee shall keep records of any construction activities pursuant to section 95466. The records must contain the
following information: 1.A description of the actions being taken,the areas of the MS W landfill that will be affected
by these actions,the reason the actions are required,and any landfill gas collection system components that will be
affected by these actions.2.Construction start and finish dates,projected equipment installation dates,and projected
shut down times for individual gas collection system components. 3.A description of the mitigation measures taken to
minimize methane emissions and other potential air quality impacts. [17 CCR 954701
101.Permittee shall keep records of the equipment operating parameters specified to be monitored under section
95469(b)(1)as well as records for periods of operation during which the parameter boundaries established during the
most recent source test are exceeded.The records must include the following information: 1.For enclosed flares,all 3-
hour periods of operation during which the average temperature difference was more than 28 degrees Celsius(or 50
degrees Fahrenheit)below the average combustion temperature during the most recent source test at which compliance
with sections 95464(b)(2)was determined and a gas flow rate device which must record the flow to the control device
at least every 15 minutes. [17 CCR 95470]
102.Permittee shall submit the following reports as required in section 95470(b):Closure notification,Equipment removal
report and Annual report. All reports must be accompanied by a certification of truth,accuracy,and completeness
signed by a responsible official. [17 CCR 95470]
103.Permittee may comply with the CARB regulation for landfill methane control measures by using approved alternative
compliance options. The permittee shall obtain written District approval for the use of any alternative compliance
options not approved by this permit. Changes to the approved alternate compliance options must be made and
approved in writing. Documentation of approved alternative compliance options shall be available for inspection upon
request. [17 CCR 95468]
These terms and conditions are part of the Facility-wide Permit to Operate.
Fadlity Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVE,KERMAN.CA
a3115.2-14:a-23 20M 10.41AM-LOWELEs
Attachment A
San Joaquin Valley
Air Pollution Control District
PERMIT UNIT: C-3115-3-2 EXPIRATION DATE: 07/31/2021
EQUIPMENT DESCRIPTION:
755 BHP CUMMINS MODEL QSX15-69 DIESEL-FIRED EMERGENCY IC ENGINE POWERING AN ELECTRICAL
GENERATOR
PERMIT UNIT REQUIREMENTS
1. This engine shall be equipped with either a positive crankcase ventilation(PCV)system that recirculates crankcase
emissions into the air intake system for combustion,or a crankcase emissions control device of at least 90%control
efficiency. [District Rule 2201] Federally Enforceable Through Title V Permit
2. The exhaust stack shall vent vertically upward. The vertical exhaust flow shall not be impeded by a rain cap(flapper
ok),roof overhang,or any other obstruction. [District Rule 4102]
3. Only CARB certified diesel fuel containing not more than 0.0015%sulfur by weight is to be used. [District Rules 2201
and 4801 and 17 CCR 931151 Federally Enforceable Through Title V Permit
4. This engine shall be equipped with a non-resettable hour meter with a minimum display capability of 9,999 hours,
unless the District determines that a non-resettable hour meter with a different minimum display capability is
appropriate in consideration of the historical use of the engine and the owner or operator's compliance history. [District
Rule 4702, 17 CCR 93115,and 40 CFR 63 Subpart ZZZZ] Federally Enforceable Through Title V Permit
5. An emergency situation is an unscheduled electrical power outage caused by sudden and reasonably unforeseen natural
disasters or sudden and reasonably unforeseen events beyond the control of the permittee. [District Rule 4702]
Federally Enforceable Through Title V Permit
6. This engine shall not be used to produce power for the electrical distribution system,as part of a voluntary utility
demand reduction program,or for an interruptible power contract. [District Rule 4702] Federally Enforceable Through
Title V Permit
7. This engine shall be operated and maintained in proper operating condition as recommended by the engine
manufacturer or emissions control system supplier. [District Rule 4702] Federally Enforceable Through Title V Permit
8. During periods of operation for maintenance,testing,and required regulatory purposes,the permittee shall monitor the
operational characteristics of the engine as recommended by the manufacturer or emission control system supplier(for
example:check engine fluid levels,battery,cables and connections;change engine oil and filters;replace engine
coolant;and/or other operational characteristics as recommended by the manufacturer or supplier). [District Rule 4702
and 40 CFR 63 Subpart ZZZZ] Federally Enforceable Through Title V Permit
9. This engine shall be operated only for testing and maintenance of the engine,required regulatory purposes,and during
emergency situations. Operation of the engine for maintenance,testing,and required regulatory purposes shall not
exceed 50 hours per calendar year. [District Rule 4702, 17 CCR 93115,and 40 CFR 63 Subpart ZZZZ] Federally
Enforceable Through Title V Permit
10. Operation of this engine for all purposes combined shall not exceed 10 hours per day. [District Rule 2201] Federally
Enforceable Through Title V Permit
11. The permittee must minimize the engine's time spent at idle during startup and minimize the engine's startup time to a
period needed for appropriate and safe loading of the engine,not to exceed 30 minutes. [40 CFR 63 Subpart ZZZZ]
Federally Enforceable Through Title V Permit
PERMIT UNIT REQUIREMENTS CONTINUE ON NEXT PAGE
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVE,KERMAN,CA
W115-34 J-n 201E IOAIAM-LOWELES
Attachment A
Permit Unit Requirements for C-3115-3-2 (continued) Page 2 of 2
12. Particulate matter emissions shall not exceed 0.1 grains/dscf in concentration.[District Rule 4201]Federally
Enforceable Through Title V Permit
13. Emissions from this engine shall not exceed any of the following limits: 5.7 g-NOx/hp-hr, 0.4 g-CO/hp/hr or 0.14 g-
VOC/hp-hr. [District Rule 2201] Federally Enforceable Through Title V Permit
14. The PM 10 emissions rate shall not exceed 0.08 g/hp-hr based on US EPA certification using ISO 8178 test procedure.
[District Rule 2201] Federally Enforceable Through Title V Permit
15. The permittee shall maintain monthly records of the type of fuel purchased,the amount of fuel purchased,date when
the fuel was purchased,signature of the permittee who received the fuel,and signature of the fuel supplier indicating
that the fuel was delivered. [17 CCR 931151
16. The permittee shall maintain monthly records of emergency and non-emergency operation. Records shall include the
number of hours of emergency operation,the date and number of hours of all testing and maintenance operations,the
purpose of the operation(for example: load testing,weekly testing,rolling blackout,general area power outage,etc.)
and records of operational characteristics monitoring. For units with automated testing systems,the operator may,as
an alternative to keeping records of actual operation for testing purposes,maintain a readily accessible written record
of the automated testing schedule. [District Rule 4702 and 17 CCR 93115]Federally Enforceable Through Title V
Permit
17. All records shall be maintained and retained on-site for a minimum of five(5)years,and shall be made available for
District inspection upon request. For units at unstaffed sites or operated remotely,records may be maintained and
retained at a District-approved off-site location. [District Rule 4702, 17 CCR 93115,and 40 CFR 63 Subpart ZZZZ]
Federally Enforceable Through Title V Permit
18. The engine's oil and filter shall be changed every 500 hours of operation or every 12 months,whichever comes first.
[40 CFR Subpart ZZZZ] Federally Enforceable Through Title V Permit
19. The permittee has the option of utilizing an oil analysis program in order to extend the specified oil change
requirement in Tables 2c and 2d of Subpart ZZZZ. The oil analysis must be performed at the same frequency
specified for changing the oil in Table 2c or 2d to this subpart.The analysis program must at a minimum analyze the
following three parameters:Total Base Number,viscosity,and percent water content.The condemning limits for these
parameters are as follows:Total Base Number is less than 30 percent of the Total Base Number of the oil when new;
viscosity of the oil has changed by more than 20 percent from the viscosity of the oil when new;or percent water
content(by volume)is greater than 0.5. If all of these condemning limits are not exceeded,the engine owner or
operator is not required to change the oil.If any of the limits are exceeded,the engine owner or operator must change
the oil within 2 days of receiving the results of the analysis; if the engine is not in operation when the results of the
analysis are received,the engine owner or operator must change the oil within 2 days or before commencing operation,
whichever is later.The owner or operator must keep records of the parameters that are analyzed as part of the program,
the results of the analysis,and the oil changes for the engine.The analysis program must be part of the maintenance
plan for the engine. [40 CFR 63 Subpart ZZZZ]Federally Enforceable Through Title V Permit
20. The engine's air filter shall be inspected every 1,000 hours of operation or every 12 months,whichever comes first,and
replaced as necessary. [40 CFR 63 Subpart ZZZZ]Federally Enforceable Through Title V Permit
21. The engine's hoses and belts shall be inspected every 500 hours of operation or every 12 months,whichever comes
first,and replaced as necessary. [40 CFR 63 Subpart ZZZZ] Federally Enforceable Through Title V Permit
22. The permittee shall maintain monthly records of the occurrence and duration of each malfunction of operation(i.e.,
process equipment)or the air pollution control and monitoring equipment. The permittee shall also maintain monthly
records of action taken during periods of malfunction to minimize emissions in accordance with§63.6605(b),
including corrective actions to restore malfunctioning process and air pollution control and monitoring equipment to its
normal or usual manner of operation. [40 CFR 63 Subpart ZZZZ] Federally Enforceable Through Title V Permit
23. The engine shall be in full compliance with 40 CFR Part 63,Subpart ZZZZ(National Emission Standards for
Hazardous Air Pollutants for Stationary Reciprocating Internal Combustion Engines). [40 CFR 63 Subpart ZZZZ]
Federally Enforceable Through Title V Permit
These terms and conditions are part of the Facility-wide Permit to Operate.
Facility Name: AMERICAN AVENUE LANDFILL
Location: 18950 W AMERICAN AVE,KERMAN,CA
W11512:Jim23201E 1041AM-LOWELES
Attachment B
coy,
was
FINAL
STARTUP, SHUTDOWN, AND MALFUNCTION PLAN
GAS COLLECTION AND CONTROL SYSTEM (GCCS)
AMERICAN AVENUE LANDFILL
KERMAN, CA
Prepared by:
SCS ENGINEERS
3900 Kilroy Airport Way, Suite 100
Long Beach, CA 90806
(562)426-9544
On Behalf of:
COUNTY OF FRESNO
Planning& Resource Department
Resources Division
2220 Tulare Street, 6`h Floor
Fresno, CA 93721
(559)262-4259
Date of Issuance:
January 16, 2004
Revised:
October 2, 2014
❑ This version of this plan has been superseded.
If the box above has been checked,complete the following information:
This copy of the plan may be discarded after
(Enter the date that is 5 years after date on which this version was superseded by a newer version)
Attachment B
STARTUP, SHUTDOWN, AND MALFUNCTION PLAN
GAS COLLECTION AND CONTROL SYSTEM (GCCS)
AMERICAN AVENUE LANDFILL
KERMAN, CA
This startup, shutdown, and malfunction(SSM)plan(SSM Plan)was prepared by SCS
Engineers for the County of Fresno in order to comply with the requirements of 40 CFR
63.6(e)(3),as this facility is subject to 40 CFR Part 63,Subpart AAAA,the National Emission
Standard for Hazardous Air Pollutants(NESHAPs)for Municipal Solid Waste(MSW)landfills.
The SSM Plan contains all of the required elements set forth within 40 CFR 63.6(e).
This SSM Plan will be revised if the procedures described herein do not adequately address any
malfunction or startup/shutdown events that occur at the facility. A copy of the original plan and
all revisions/addenda will be kept on file at the facility for at least five(5)years. The Senior
Engineer, Curtis Larkin is responsible for assuring that the most recent copy of this SSM Plan is
made available to all personnel involved with the landfill gas(LFG)collection and control
system (GCCS)at the American Avenue Landfill as well as to appropriate regulatory agency
personnel for inspection.
Name of Plan Preparer: James J.Kim 10-2-2014
Name Date
Approved:
Senior Engineer Curtis Larkin 10-2-2014
Name Date
i
Attachment B
TABLE OF CONTENTS
1 Revision History.................................................................................................................... 1
2 Introduction...........................................................................................................................2
2.1 Purpose and Scope..........................................................................................................2
2.2 Description of Site..........................................................................................................3
2.3 GCCS..............................................................................................................................3
2.4 Description of SSM Plan................................................................................................5
2.5 Site Equipment Subject to this SSM Plan....................................................................... 5
2.6 Implementation Requirements........................................................................................5
3 Startup Plan...........................................................................................................................7
3.1 How to Identify a GCCS Startup Event..........................................................................7
3.2 Actions to Take When the GCCS is Started-Up.............................................................8
3.2.1 Gas Mover and Collection System .............................................................................8
3.2.2 Control Device(s):....................................................................................................... 8
3.2.3 Implementation........................................................................................................... 9
3.3 What to Record for All Startup Events......................................................................... 10
3.4 Whom to Notify at the Facility in Case of a Startup Event.......................................... 10
3.5 What to Report for a Startup Event............................................................................... 11
4 Shutdown Plan..................................................................................................................... 12
4.1 How to Identify a GCCS Shutdown Event................................................................... 12
4.2 Actions to Take When the GCCS Is Shutdown............................................................ 13
4.2.1 Collection System..................................................................................................... 13
4.2.2 Control Device(s):..................................................................................................... 13
4.2.3 Implementation......................................................................................................... 13
4.3 What to Record for All Shutdown Events.................................................................... 14
4.4 Whom to Notify at the Facility in Case of a Shutdown Event...................................... 15
4.5 What to Report for a Shutdown Event.......................................................................... 15
5 Malfunction Plan................................................................................................................. 17
5.1 How to Identify a GCCS Malfunction.......................................................................... 17
5.2 Actions to Take When the GCCS Malfunctions—All Malfunctions........................... 18
5.3 Loss of LFG Flow/Gas Mover Malfunction.................................................................20
5.4 Loss of Electrical Power...............................................................................................21
5.5 Low Temperature Conditions at the Control Devices ..................................................21
5.6 Loss of Flame at the Control Device............................................................................22
5.7 Malfunctions of Flow Monitoring/Recording Device..................................................22
5.8 Malfunctions of Temperature Monitoring/Recording Device......................................22
5.9 Collection Well and Pipe Failures ................................................................................23
5.10 Other GCCS Malfunctions............................................................................................23
5.11 Malfunctions of Field Monitoring Equipment..............................................................24
5.12 What to Record for a Malfunction................................................................................24
5.13 Whom to Notify at the Facility in Case of a Malfunction............................................25
5.14 What to Report for a Malfunction Event......................................................................25
Attachment B
Appendices
A Common Causes and Response Actions for GCCS Malfunctions
B SSM Reporting Forms
C SJVAPCD Breakdown and Variance Information
Attachment B
1 Revision History
Add the effective date of the most-recent revision to the list below. Do not overwrite or delete
any dates. This is intended to be a complete record of all revisions made to this plan, and assists
in making certain that all plan versions are retained for at least 5 years as required by
§63.6(e)(3)(v).
Date of Initial Issuance
January 16, 2004
Revision Dates
October 1, 2014
Attachment B
Introduction
2.1 Purpose and Scope
This start-up, shutdown, and malfunction(SSM)plan was prepared by SCS Engineers (SCS)on
behalf of the County of Fresno,Planning&Resource Management Department,Resources
Division(County)for the American Avenue Landfill to fulfill the requirements of 40 CFR
63.6(e)(3). The County is the municipal solid waste(MSW) landfill owner or operator of an
affected source and, as such, must develop and implement a written SSM Plan that describes, in
detail,procedures for operating and maintaining the source during periods of startup, shutdown,
and malfunction; a program of corrective action for malfunctioning processes; and air pollution
control and monitoring equipment used to comply with the relevant standard. The purpose of the
SSM Plan is to:
• Ensure that, at all times, the MSW landfill owner or operator operates and maintains the
affected source, including associated air pollution control and monitoring equipment, in a
manner consistent with safety and good air pollution control practices for minimizing
emissions to the levels required by the relevant standards;
• Ensure that MSW landfill owners or operators are prepared to correct malfunctions as
soon as practicable after their occurrence in order to minimize excess emissions of
hazardous air pollutants; and
• Reduce the reporting burden associated with periods of startup, shutdown, and
malfunction (including corrective action taken to restore malfunctioning process and air
pollution control equipment to its normal or usual manner of operation).
The landfill is subject to 40 CFR Part 62, Subpart GGG,which is the Federal Plan for the
Emission Guidelines (EG)and the California Code of Regulations Title 17, Subchapter 10,
Article 4, Subarticle 6, §95460 to §95476, known as the AB32 landfill methane rule (LMR).
On May 1, 2003,the American Avenue Landfill became fully subject to the requirements of the
Federal Plan for the EG,which are essentially a duplicate of the New Source Performance
Standards (NSPS) contained in 40 CFR Part 60, Subpart WWW. On January 1, 2011,the
American Avenue Landfill became fully subject to the requirements of the California Code of
Regulations Title 17, Subchapter 10,Article 4, Subarticle 6, §95460 to §95476,AB32 LMR.
The American Avenue Landfill (Site) is an existing affected source under the Maximum
Achievable Control Technology(MACT) rule for MSW landfills,which began operating on
January 1, 1971 and maintains Solid Waste Facility Permit(SWFP)No. SWFP-I O-AA-0009
issued most recently on June 6,2000. As such, an SSM Plan was required to be prepared, and
implemented for this landfill site by January 16, 2004,which was met. This is a revised SSM
Plan to include changes and updates in accordance with the current landfill operations.
Attachment B
The County and management of the American Avenue Landfill fully understand and
acknowledge the SSM Plan requirements of the MACT rule. This SSM Plan has been developed
to specifically address these requirements as summarized above.
2.2 Description of Site
The site is in rural central Fresno County, approximately 17 miles west of the City of Fresno on
American Avenue, between Highway 145 and Placer Avenue. The landfill's site address is 18950
West American Avenue in Kerman, California 93630. The site is an existing disposal facility
owned and operated by the County of Fresno Planning&Resources Management Department. The
site resides on a 440-acre parcel with 361 acres permitted for waste disposal.
The site is comprised of assessor parcel numbers 020-052-025, -05ST, -06, and—09 and 020-021-
265, -27, -33ST, -34ST, and—35ST. The site occupies the southeast quarter of Section 32,
Township 14 South, Range 17 East, Mount Diablo Baseline &Meridian (MDB&M); the southwest
quarter of Section 33, Township 14 South, Range 17 East, MDB&M;the southern half of the
northwest quarter of Section 33, Township 14 South, Range 17 East, MDB&M; and the northeast
quarter of the northwest quarter of Section 33, Township 14 South, Range 17 East, MDB&M.
The landfill began operations in 1971 and continues to accept waste. Per the Waste Discharge
Requirements (WDR),the landfill is classified as a Class III landfill. The WDR authorizes the use
of the Class III waste management units for disposal of non-hazardous solid wastes and inert solid
wastes.
The site has an estimated maximum design capacity of 44.4 million cubic yards. The SWFP
limits its total incoming average daily refuse disposal rate to 2,200 tons per day(TPD) and 3,600
TPD as the peak daily disposal rate.
Surrounding land use to the east and south consists of agriculture,primarily orchards,vineyards,
and cotton fields. To the north, land is partially used for agriculture and is partially undeveloped.
Land use to the west is a mixture of residential, agricultural, and undeveloped land. A few
single-family residences reside within 1,000 feet of the landfill to the north. Land within I mile
of the site is zoned AE-20, exclusive agriculture, 20-acre minimum size, by the County of
Fresno. The landfill itself is zoned AE-20,which permits landfills subject to a conditional use
permit.
The site maintains and operates under Title V Permit No. C-3115 as issued by the San Joaquin
Valley Air Pollution Control District(SJVAPCD). As of September 2014,the site's Authority to
Construct(ATC) Permit No.C-3115-2-13 is in the process of being converted as a Permit to
Operate (PTO)to incorporate it into the Title V permit. The ATC includes the new landfill gas
(LFG) flare, recently permitted and installed for the site.
2.3 GCCS
The existing GCCS, designed by SCS Engineers, Long Beach, California, includes a series of
vertical wells installed. The wells are generally 6-inch in diameter and are made of HDPE SDR
Attachment B
11 pipe. Well boreholes are typically 30 inches in diameter, and range in total depths from 36 to
101 feet.
The depth to the top of the perforation section of the well casing(normally referred as well
screen)ranges from 21 to 28 feet. Well screen are generally 4-3/a- inch diameter holes in a row,
spaced at 900 around the circumference of the pipe and 3 inches on centers along the pipe. The
adjacent row of holes is staggered at approximately 450. The annular space between the well
screen and the borehole wall is backfilled with 3/4-to 1 1/2-inch clean gravel to minimum one
foot above and below the well screen. The boreholes are sealed using hydrated bentonite.
LFG header and laterals are constructed of fusion-welded HDPE SDR 17 pipe, varying in size
from 4 to 12 inches in diameter. Most of the collection system headers and laterals piping is
installed above-grade, except for 12—inch, 18-inch and 24-inch diameter headers installed
below-grade.
Currently,the LFG collected by the GCCS is conveyed to the flare station consisting of one 51
Million British Thermal Units per Hour(MMBtu/hr)enclosed ground flare and one 99
MMBtu/hr enclosed ground flare via 24-inch HDPE header. The flare station composed of the
two flares is located on eastern side of Fill Area II, across from the scale house. The flaring
system comprises of the blower skid (gas moving equipment),two vertical ground flares,
condensate injection system and storage tank, and air compressors.
The original vertical ground flare is manufactured by John Zink Company and is rated for a
maximum heat output of 51 MMBTU/hr.
The second vertical ground flare is manufactured by LFG Specialties and is rated for a maximum
heat output of 99 MMBTU/hr.
The gas moving equipment for the John Zink flare consists of two multi-stage centrifugal
blowers with a rated capacity of 1,700 scfm each. The blowers are connected in parallel
configuration,which feed LFG to the flare. One blower operates at a time while the other is used
for standby.
The gas moving equipment for the LFG Specialties flare consists of three multi-stage centrifugal
blowers with a rated capacity of 1,650 scfm each. The blowers are connected in series
configuration, which feed LFG to the flare. Two blowers operate at a time while the third is used
for standby.
Condensate collected in the LFG headers is drained into nine automatic pneumatic condensate
sumps. Compressed air to the pumps in the sump is furnished by two air compressors (one
operating and other as a standby) located in the flare station. The condensate collected in these
sumps, is pumped into a 3,150-gallon double walled condensate store tank. Condensate is
disposed off by injecting into the flares by using high-pressure electric centrifugal pumps. Two
pumps are installed in parallel,with one operating and other as a standby.
Attachment B
Additional control devices,related equipment and other GCCS components may be added and
permitted, or the existing devices may be modified and/or taken offline in the future. These
changes will be reflected in the Title V permits as required and will comply with the procedures
laid out in this SSM Plan; however, additional revisions to this SSM Plan will not be necessary
due to equipment modifications.
2.4 Description of SSM Plan
This SSM Plan has been divided into three major sections comprising the major elements related
to startup, shutdown, and/or malfunction of a GCCS at a MSW landfill. Malfunction events are
distinct events when the GCCS is not operating in accordance with NSPS/EG requirements and
which result, or have the potential to result, in an exceedance of one or more emission limitations
or operational standards under the NSPS/EG. Startup and shutdown events are generally planned
events associated with system repair,maintenance,testing, and upgrade, and may or may not be
related to or occur in association with a malfunction of the GCCS.
2.5 Site Equipment Subject to this SSM Plan
The following components of the GCCS are subject to this SSM Plan:
Collection wells and other collectors
Lateral and header extraction piping
LFG mover equipment
Temperature monitoring and recording equipment
Flow monitoring and recording equipment
Condensate Management Equipment
Gas Control Devices and Accessories—Flares
Electrical Control Panel
Air Compressor
2.6 Implementation Requirements
This SSM Plan is designed to address instances of startup, shutdown, and/or malfunction of all or
portions of the GCCS that could cause a deviation of the requirements of the NSPS/EG. As
such,the Plan is not required to be implemented until such an event causes or has the potential to
cause a deviation. With landfill GCCSs, it is sometimes difficult to tell immediately that the
SSM event will cause a deviation;therefore, it is prudent to begin implementation of the Plan for
gLny SSM event that any potential to cause a deviation or exceedance of emission limitations. At
a later date, it may be determined that the event did not actually qualify as an SSM event;
therefore, it could be excluded from consideration.
The startup and shutdown elements of this SSM Plan include planned events when the GCCS or
portions of it will be started up and/or shutdown for a variety of purposes. In these cases,the
SSM Plan must be implemented if there is any potential that there could be instances of deviation
or excess emissions during the startup or shutdown periods. As indicated above, if there is any
uncertainty, it is recommended that the SSM Plan be fully implemented as the default course of
Attachment B
action even if later it is determined that no deviation could have occurred. Since the GCCS is
generally not operating at optimal level during startup or shutdown,the default assumption
should be that any startup or shutdown should trigger the SSM implementation unless it is an
automatic event that does not require operator intervention. In many cases,these startup and
shutdown events will happen in sequence, such as when the GCCS is shutdown for a planned
maintenance event and then started up again upon completion of maintenance. The startup
portion of the plan is also applicable when the GCCS is initially started up when new
components are added to the system.
The malfunction element to the SSM Plan is unique in that it is only triggered when certain
qualifying malfunction events (e.g., breakdowns not due to human error or poor maintenance)
occur that cause or have the potential to cause deviations of the NSPS/EG. Again, if there is any
uncertainty, it is recommended that the SSM Plan be fully implemented as the default course of
action even if later it is determined that no deviation could have occurred. Also, if there is any
uncertainty whether the event that occurs qualifies as a malfunction, implementation of the SSM
Plan should be the default course of action until it can be later determined that the event was a
qualifying event. Startups or shutdowns that occur due to malfunctions should be addressed via
the malfunction plan rather than the startup or shutdown plans.
The NSPS specify that corrective actions be implemented if surface emissions monitoring shows
exceedances of the 500 parts per million by volume(ppmv)threshold or if exceedances of the
wellhead standard for oxygen,temperature, and vacuum occur. This defined procedure for
corrective action and re-monitoring allows the landfill to correct exceedances before they
become deviations. Therefore, it is not necessary to include these procedures in this SSM Plan.
Specific requirements for dealing with startup, shutdown, and malfunction events under this
SSM Plan are described in detail in Sections 3, 4 and 5, below, respectively. In general,each
portion of the plan requires notifications, implementation of various responses actions,
recordkeeping,and reporting.
Attachment B
3 Startup Plan
This section details procedures for the startup of the GCCS to ensure that, at all times, good
safety and air pollution control practices are used for minimizing emissions to the levels required
by the relevant standards.
Pursuant to the requirements of the NSPS/EG for MSW landfills, a GCCS must be installed and
operated when the landfill exceeds a threshold of 50 Mg/year NMOC and meets all the
applicable criteria for a controlled landfill. The site has triggered these requirements and has
been operating the GCCS in accordance with these standards since May 1, 2003.
3.1 How to Identify a GCCS Startup Event
The regulatory definition of"startup" reads as follows:
Eaffecte:dsource
means the setting in operation of an affected source or portion of an
for any purpose." (§63.2)
GCCS startup operations include startup of gas mover equipment, LFG control devices, and any
ancillary equipment that could affect the operation of the GCCS (e.g.,power supply, air
compressors, etc.). Potential emission limitation exceedances caused by startup are listed in
Table 3-1.
Table 3-1—Potential Emission Limitation Exceedances
Caused by Startup Events
GCCS downtime of greater than SJVAPCD requirements or 5 consecutive days
Any free venting of collected LFG without control in excess of 1 hour
Control device temperatures excursions in which 3-hour block average is less than the most
recent source test temperature minus 50'F
Any downtime for control device temperature monitoring and/or recording equipment
Downtime for LFG flow monitoring and/or recording equipment of greater than 15 minutes
*The idle John Zink flare will not applicable to the above limitations when it is offline.
Attachment B
3.2 Actions to Take When the GCCS is Started-Up
The following provides a summary of typical response actions for startup of the GCCS.
3.2.1 Gas Mover and Collection System
The following activities may have the potential to emit regulated air pollutants to the atmosphere
during startup of the collection system portion of GCCS: (1) purging of gases trapped within
piping system prior to normal operation; (2) repair of system leaks discovered during startup, and
(3) all other activities after construction of the system but prior to fulltime operation, which
could release hazardous air pollutants (HAPs) from the collection system. These activities would
be subject to the Startup Plan portion of the SSM Plan.
During such activities,work shall progress such that air emissions are minimized to the greatest
extent possible by:
• Temporarily capping pipes venting gas if such capping does not impact safety or the
effective construction of the system.
• Minimizing surface area allowing gas to emit to the atmosphere to the extent that it
does not impact safety or the effective construction of the system.
• Ensuring that other parts of the system, not impacted by the activity, are operating in
accordance with the applicable requirements of NSPS/EG.
• Limiting the purging of piping to as short duration as possible to ensure safe
combustion of the gas in the control device.
GCCSs, once installed, are "closed"systems designed to prevent the uncontrolled release of LFG
to the atmosphere. The network of piping installed at the site connects each extraction point with
the control device(s)with no open vents located anywhere in the collection system.
Portions of collection systems or individual extraction points may be isolated by valves installed
in the system from time to time and subsequently opened. Opening these valves shall not be
considered a startup, unless such an activity causes the venting of gas to the atmosphere. If the
activity results in emissions to the atmosphere,the actions listed above shall be followed.
The operation of the collection system, once installed, shall be consistent with the provisions of
NSPS/EG as well as the GCCS Design Plan,which has been developed and approved for the
facility.
3.2.2 Control Device(s):
Personnel shall follow the procedures as identified below when starting the respective control
devices. Control devices operating at MSW landfills normally undergo planned startups.
Attachment B
However, flare systems are designed for unattended operation. Automatic startups are described
in the standard operating procedures incorporated as part of this SSM Plan, as listed below.
Successful implementation of automatic startup procedures will be deemed to comply with this
SSM Plan. Control device startup procedures can be located in operations manuals, notes,
reports,etc.,with specific examples provided in Table 3-1.
Fable 3-2—Startup Procedure Reference
Device
Title
Lateral and header Operation and Maintenance Manual—Landfill Gas
piping Collection
Operation and Maintenance Manual
LFG mover equipment O&M literature and recommended spare parts
Manufacturer's Operation and Maintenance Manual
Consult or hire outside contractor or engineer
Operation and Maintenance Manual
Temperature monitoring and O&M literature and recommended spare parts
recording equipment Manufacturer's Operation and Maintenance Manual
Consult or hire outside contractor or engineer
Operation and Maintenance Manual
Flow monitoring and O&M Manual
recording equipment Manufacturer's Operation and Maintenance Manual
Consult or hire outside contractor or engineer
Operation and Maintenance Manual
O&M literature and recommended spare parts
Flares and accessories O&M manual
Manufacturer's Operation and Maintenance Manual
Consult or hire outside contractor or engineer
Air Compressor Manufacturer's Operation and Maintenance Manual—Air
Compressor
3.2.3 Implementation
Events,which could require planned startup of the GCCS (possibly after a shutdown), and
therefore,trigger implementation of this SSM Plan, include, but are not limited to:
• Control device, gas processing equipment, gas mover, or ancillary equipment
maintenance, repair, troubleshooting, or cleaning.
• Startup (e.g.,testing, debugging, etc.)of new GCCS components (i.e., flares, blowers,
etc.)
• Extraction well raising or maintenance or other modifications to collection system
requiring system startup
• Source testing
Attachment B
• Automatic shutdown
• Monitoring devices maintenance, calibration, and testing
• Recording devices maintenance, calibration, and testing
• Testing or maintenance of power supply and planned electrical outages
3.3 What to Record for All Startup Events
The operator shall record the following information on the attached Startup Report Form
(Appendix B):
• The date and time the startup occurred.
• The duration of the startup.
• The actions taken to affect the startup.
• Whether procedures in this SSM Plan were followed. If the procedures in the SSM
Plan were not followed, a SSM Plan Departure Report Form (Appendix B)must
also be completed.
• If an applicable emission limitation was exceeded, a description of the emission
standard that was exceeded.
3.4 Whom to Notify at the Facility in Case of a Startup Event
• The Senior Engineer or appropriate personnel should be notified immediately of the
startup.
• The Senior Engineer or appropriate personnel should be notified within a reasonable
timeframe of progress of the diagnosis and resolution of the startup.
• The Senior Engineer or appropriate personnel should be notified when the alternative
timeframe for startup has been established if it is outside of the timeframes currently
allowed by the NSPS/EG for particular compliance elements.
• The Startup Report Form should be initially prepared upon startup, or discovery of
an automatic startup, and implementation of the SSM Plan. The form should be
finalized by the operator on duty upon successful implementation of the SSM Plan
and submitted to the Senior Engineer or appropriate personnel. The original form
should be retained in the landfill files for five(5)years.
Attachment B
3.5 What to Report for a Startup Event
• If the actions taken during the startup were consistent with this SSM Plan, file the
necessary information in your semi-annual SSM report(within 30 days following the
end of each 6-month period)with the following information included:
1. Name and title of the person filing report;
2. Certifying signature of the owner/operator or other responsible official;
3. Statement that the actions taken during the startup or shutdown were consistent
with the SSM Plan; and
4. A copy of the Startup Report Form.
• If the actions taken during a startup were not consistent with this SSM Plan, and the
startup resulted in an exceedance of an applicable emission standard,the Senior
Engineer or appropriate personnel must report the actions taken to the enforcing
authority by telephone or facsimile transmission within two (2)working days after the
startup or shutdown. A letter must then be sent to the enforcing authority within
seven(7)working days after the startup or shutdown. The letter should be sent by
certified or registered mail or overnight delivery service, and must include the
following information:
1. Name and title of person filing report;
2. Certifying signature of the owner/operator or other responsible official (Note that
"responsible official"has the same meaning as under the Title V permitting
program.);
3. A copy of the Startup Report Form;
4. Detailed explanation of the circumstances of the startup;
5. The reasons the SSM Plan was not adequate; and whether any excess emissions
and/or parameter monitoring exceedances is believed to have occurred during the
event.
6. A copy of the SSM Plan Departure Report Form.
• Note: If the revisions to the SSM Plan alter the scope of the process activities at
American Avenue Landfill or otherwise modify the applicability of any emission
limit,work practice requirement, or other requirement in the MACT rule and/or the
NSPS/EG,the revised SSM Plan is not effective until written notice has been
provided to the permitting authority describing the SSM Plan revision(s).
Attachment B
4 Shutdown Plan
This section details procedures for the shutdown of the GCCS to ensure that,at all times,good
safety and air pollution control practices are used for minimizing emissions to the levels required
by the relevant standards.
Pursuant to the requirements of the NSPS for MSW landfills,a GCCS can not be removed unless
the landfill meets all the applicable criteria for removal of collection and control system in 40
CFR 60, Subpart W W W.
4.1 How to Identify a GCCS Shutdown Event
The regulatory definition of"shutdown"reads as follows:
E
down means the cessation of an affected source or portion of an affectede or portion of an affected source for any purpose." (§63.2)
With GCCS, shutdown events would generally include shutdown of gas mover equipment,LFG
control devices, and any ancillary equipment that could affect the operation of the GCCS (e.g.,
power supply, air compressors,etc.).
The following list includes events that may necessitate a shutdown of the GCCS at a MSW
Landfill. This list should not be considered exhaustive.
Table 4-1—Potential Events Necessitating Shutdown of the GCCS
Control Device Maintenance, Repair,or Cleaning
Addition of New GCCS Components
Extraction Well Raisin
Movement of LFG Piping to Accommodate New Components
Source Testing
Gas Mover Equipment Maintenance,Repair,or Cleaning
Gas Processing Equipment Maintenance,Repair, or Cleaning
Ancillary Equipment(e.g., compressors, etc.)Maintenance, Repair, or Cleaning
New Equipment Testing and Debugging
Shutdown and Subsequent Startup to Address Malfunctions or Other Occurrences
Planned Electrical Outages
Attachment B
GCCS downtime of greater than SJVAPCD requirements or 5 consecutive days
Any free venting of collected LFG without control in excess of 1 hour
Control device temperatures excursions in which 3-hour block average is less than the
most recent source tests temperature minus 50'F
Any downtime for control device temperature monitoring and/or recording equipment
Downtime for LFG flow monitoring and/or recording equipment of greater than 15
minutes
*The idle John Zink flare will not applicable to the above limitations when it is offline.
4.2 Actions to Take When the GCCS Is Shutdown
4.2.1 Collection System
GCCSs, once installed, are"closed" systems designed to prevent the uncontrolled release of LFG
to the atmosphere. The network of piping installed at the site connects each extraction point with
the control device(s)with no open vents located anywhere in the collection system.
Portions of collection systems or individual extraction points may be isolated by valves installed
in the system from time to time. Closing these valves shall not be considered a shutdown, unless
such an activity causes an exceedance of the provisions ofNSPS/EG and/or any subsequent
approvals of alternatives in the facility's GCCS Design Plan or approved variances issued
thereafter. If a shutdown occurs,the following action shall occur.
4.2.2 Control Device(s):
Personnel shall follow the procedures as identified below when shutting down the respective
control devices. Control devices operating at MSW landfills normally undergo planned
shutdown for the various events listed above. Shutdowns for equipment malfunction or
breakdown should be addressed in the malfunction plan. Control device shutdown procedures
can be located in operations manuals.
Automatic shutdowns are described in the standard operating procedures incorporated as part of
this SSM Plan, as listed below in Table 4-2. If these procedures are successfully used in an
automatic fashion,this SSM Plan shall be deemed fully implemented.
4.2.3 Implementation
Events,which could require planned shutdown of the GCCS, and therefore,trigger
implementation of this SSM Plan, include, but are not limited to:
• Control devices, gas processing equipment, gas mover, or ancillary equipment
maintenance, repair,troubleshooting, or cleaning.
• Extraction well raising or maintenance or other modifications to collection system
requiring system shutdown
• Source testing
Attachment B
• Automatic shutdown
• Monitoring devices maintenance, calibration, and testing
• Recording devices maintenance, calibration, and testing
• Testing or maintenance of power supply and planned electrical outages
Table 4-2—Shutdown Procedure Reference
Device
Title
Lateral and header Operation and Maintenance Manual—Landfill Gas
piping Collection
Operation and Maintenance Manual
LFG mover equipment O&M literature and recommended spare parts
Manufacturer's Operation and Maintenance Manual
Consult or hire outside contractor or engineer
Operation and Maintenance Manual
Temperature monitoring O&M literature and recommended spare parts
and recording equipment Manufacturer's Operation and Maintenance Manual
Consult or hire outside contractor or engineer
Operation and Maintenance Manual
Flow monitoring and O&M Manual
recording equipment Manufacturer's Operation and Maintenance Manual
Consult or hire outside contractor or engineer
Operation and Maintenance Manual
O&M literature and recommended spare parts
Flares and accessories O&M manual
Manufacturer's Operation and Maintenance Manual
Consult or hire outside contractor or engineer
Air Compressor Manufacturer's Operation and Maintenance Manual—
Air Compressor
4.3 What to Record for All Shutdown Events
The operator should record the following information on the attached Shutdown Report Form
(Appendix B):
• The date and time the shutdown occurred.
• The duration of the shutdown.
• The actions taken to affect the shutdown.
Attachment B
• Whether procedures in this SSM Plan were followed. If the procedures in the plan
were not followed, a SSM Plan Departure Report Form must also be completed.
• If an applicable emission limitation was exceeded, a description of the emission
standard that was exceeded.
4.4 Whom to Notify at the Facility in Case of a Shutdown Event
• The Senior Engineer or appropriate personnel should be notified immediately of the
shutdown.
• The Senior Engineer or appropriate personnel should be notified within a reasonable
timeframe of progress of the diagnosis and resolution of the shutdown.
• The Senior Engineer or appropriate personnel should be notified when the alternative
timeframe for shutdown has been established if it is outside of the timeframes
currently allowed by the NSPS/EG for particular compliance elements.
• The Shutdown Report Form should be initially prepared upon shutdown, or
discovery of a automatic shutdown, and implementation of the SSM Plan. The form
should be finalized by the operator on duty upon successful implementation of the
SSM Plan and submitted to the Senior Engineer or appropriate personnel. The
original form should be retained in the landfill files for five(5)years.
4.5 What to Report for a Shutdown Event
• If the actions taken during the shutdown were consistent with this SSM Plan, file the
necessary information in your semi-annual SSM report(within 30 days following the
end of each 6-month period)with the following information included:
I. Name and title of person preparing report;
2. Certifying signature of the owner/operator or other responsible official (Note that
"responsible official"has the same meaning as under the Title V permitting
program.);
3. Statement that the actions taken during the shutdown were consistent with the
SSM Plan; and
4. A copy of the Shutdown Report Form.
• If the actions taken during a shutdown were not consistent with this SSM Plan, and
the shutdown resulted in an exceedance of an applicable emission standard,the
Senior Engineer or appropriate personnel must report the actions taken to the
enforcing authority by telephone or facsimile transmission within two (2)working
Attachment 6
days after commencing the actions that were inconsistent with the plan. A letter must
then be sent to the enforcing authority within seven(7)working days after the startup
or shutdown. The letter should be sent by certified or registered mail or overnight
delivery service, and must include the following information:
1. Name and title of person preparing report;
2. Certifying signature of the owner/operator or other responsible official (Note that
"responsible official"has the same meaning as under the Title V permitting
program.);
3. A copy of the Shutdown Report Form;
4. Detailed explanation of the circumstances of the shutdown;
5. The reasons the SSM Plan was not adequate; and
6. Whether any excess emissions and/or parameter monitoring exceedances is
believed to have occurred during the event.
7. A copy of the SSM Plan Departure Report Form.
• Note: If the revisions to the SSM Plan alter the scope of the process activities at
American Avenue Landfill or otherwise modify the applicability of any emission
limit, work practice requirement, or other requirement in the MACT rule and/or the
NSPS/EG,the revised SSM Plan is not effective until written notice has been
provided to the permitting authority describing the SSM Plan revision(s).
Attachment B
5 Malfunction Plan
5.1 How to Identify a GCCS Malfunction
The regulatory definition of"malfunction' reads as follows:
[ Malfunction means any sudden, infrequent, and not reasonably preventable
f-ailure of air pollution control and monitoring equipment, process equipment,
or a process to operate in a normal or usual manner which causes, or has the
potential to cause,the emission limitations in an applicable standard to be
exceeded. Failures that are caused in part by poor maintenance or careless
o eration are not malfunctions." (§63.2, revised 5/30/03)
The following list includes events that may constitute a malfunction of the GCCS at American
Avenue Landfill. The cause of these events should be investigated immediately in order to
determine the best course of action to correct the malfunction. Each of these malfunctions could
have multiple causes that need to be evaluated and possibly considered. It is the intent of this
SSM Plan to include all possible causes for the specific malfunction events. Common
malfunction events for LFG collection and control systems are listed in Table 5-1; however,this
list is not exhaustive.
Table 5-1—Potential Malfunction Events
Possible Malfunction Section
Loss of LFG Flow/Gas Mover Malfunction 5.3
Loss of Electrical Power 5.4
Low Temperature Conditions at Control Device 5.5
Loss of Flame at the Control Device 5.6
Malfunction of Flow Measuring/Recording Measuring/Recording Device 5.7
Malfunction of Temperature Measurin,-/Recording Device 5.8
Collection Well and Pipe Failures 5.9
Other GCCS Malfunctions 5.10
Malfunctions of Field Monitoring Equipment 5.11
For one of these occurrences to be considered a malfunction that is required to be addressed by
this SSM Plan, it must result in, or have the potential to result in, an exceedance of one or more
of the NSPS/EG operational and compliance requirements or the provisions of the MACT rule
(e.g., exceedance, reading outside of required operational range, etc). The following list
constitutes the possible exceedances of the (NSPS/EG)for MSW landfills and/or the state/local
EG rule that could occur due to a malfunction of GCCS,thereby necessitating implementation of
this SSM Plan:
Attachment B
Table 5-2—Potential Emission Limitation Exceedances
Caused by Malfunction Events
GCCS downtime of greater than SJVAPCD requirements or 5 consecutive days
Any free venting of collected LFG without control in excess of 1 hour
Control device temperatures excursions in which 3-hour block average is less than the
most recent source tests temperature minus 500 F
Any downtime for control device temperature monitoring and/or recording a ui ment
Downtime for LFG flow monitoring and/or recording equipment of greater than 15
minutes
*The idle John Zink flare will not applicable to the above limitations when it is offline.
If the occurrence does not result in an exceedance of an applicable emission limitation, or does
not have the potential to result in such an exceedance,then it is not required to be corrected in
accordance with this SSM Plan, although use of the plan may still be advisable. Malfunctions
should be considered actionable under this SSM Plan whether they are discovered by the MSW
landfill owner or operator during normal operations or by a regulatory agency during compliance
inspections.
The operator should follow all the corrective action, notification, record keeping, and reporting
procedures described herein in case of malfunction of the GCCS.
5.2 Actions to Take When the GCCS Malfunctions—All Malfunctions
• Determine whether the malfunction has caused an exceedance, or has the potential to
cause an exceedance, of any applicable emission limitation contained in the NSPS/EG
or MACT.
• Identify whether the malfunction is causing or has caused excess emissions to the
atmosphere. If excess emissions are occurring,take necessary steps to reduce
emissions to the maximum extent possible using good air pollution control practices
and safety procedures.
• Contact the site Senior Engineer or appropriate personnel immediately and proceed
with the malfunction diagnosis and correction procedures described in Appendix A
("Common Causes and Response Actions for GCCS Malfunctions")for each specific
malfunction.
• Site-specific malfunction and/or troubleshooting procedures are contained in the
documents or appendices referenced below. Personnel shall follow these procedures
when addressing a malfunction of a collection system or control device.
Attachment B
Table 5-3—Malfunction Procedure Reference
Control Device ID Operation manual, notes, report, etc.
Title
Lateral and header Operation and maintenance manual—Landfill gas collection
extraction piping
• Operation and Maintenance Manual
LFG mover equipment ' O&M literature and recommended spare parts
• Manufacturer's Operation and maintenance manual
• Consult or hire outside contractor or engineer
Temperature • Operation and Maintenance Manual
monitoring and • O&M literature and recommended spare parts
recording equipment
• Manufacturer's Operation and maintenance manual
• Consult or hire outside contractor or engineer
• Operation and Maintenance Manual
Flow monitoring and • O&M manual
recording equipment • Manufacturer's Operation and maintenance manual
• Consult or hire outside contractor or engineer
• Operation and Maintenance Manual
Gas control device and O&M literature and recommended spare parts
• O&M manual
accessories . Manufacturer's Operation and maintenance manuals
• Consult or hire outside contractor or engineer
Field Monitoring • Manufacturer's Operation and Maintenance Manuals
Equipment • Use backup equipment
• If the procedures in this SSM Plan do not address or adequately address the
malfunction that has occurred,the operator should attempt to correct the malfunction
with the best resources available. The Senior Engineer or appropriate personnel for
the site should be notified of this situation immediately. Complete a SSM Plan
Departure Report Form (Appendix B)as discussed in Section 5.14. The SSM Plan
must be updated to better address this type of malfunction.
• Notify the Senior Engineer or appropriate personnel for the site of the progress of the
diagnosis and correction procedures and status of the malfunction as soon as
practicable.
• If the GCCS malfunction cannot be corrected within the time frame specified in the
NSPS/EG, notify the Senior Engineer or appropriate personnel for the site and
Attachment B
proceed to shutdown the control device and/or the process(es) venting to the control
device, if this has not already occurred automatically.
• If the GCCS malfunction cannot be corrected within the time frame allowed by the
NSPS/EG rule for each specific malfunction, define the appropriate alternative
timeframe for corrective action that is reasonable for the type of repair or
maintenance that is required to correct the malfunction.
• If the GCCS malfunction cannot be corrected within alternative timeframe for
corrective action specified above, notify the Senior Engineer or appropriate personnel
for the site and conduct the appropriate record keeping and reporting required for
deviations of the MACT rule and Title V permit. For the SJVAPCD, this may require
the obtaining of a variance through District variance procedures. Information on
obtaining a variance is included in Appendix C.
• Once the malfunction is corrected, notify the Senior Engineer or appropriate
personnel for the site as soon as the system is operational.
• Complete the Malfunction Report Form (Appendix B) after the malfunction
diagnosis and correction procedures are completed.
• If the procedures in this SSM Plan do not address or adequately address the
malfunction that has occurred,the operator should note the circumstances and the
actual steps taken to correct the malfunction in the Malfunction Report Form
(Appendix B). This SSM Plan will need to be revised based on this information,as
described in Section 5.13 below.
• Follow procedures in Sections 5.12 through 5.14, as appropriate, to adequately
document, notify, and report the malfunction and corrective action.
5.3 Loss of LFG Flow/Gas Mover Malfunction
• Follow the procedures in Section 5.2, above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Check to see if the control device has shutdown. If control device has shutdown,
make sure that gas mover equipment has shutdown to prevent free venting of LFG.
Attempt to restart control device to determine if system will remain operational.
• Conduct diagnostic procedures to identify the cause of the malfunction. Potential
causes and response actions for this type of malfunction are listed in Appendix A.
• If the malfunction cannot be corrected within 5 days, follow the procedures under
Section 5.2 above to establish an appropriate alternative timeframe for corrective
Attachment B
action and complete necessary record keeping.and reporting if the malfunction cannot
be corrected within the established timeframe.
5.4 Loss of Electrical Power
• Follow also the procedures in Section 5.2, above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Conduct diagnostic procedures to identify the cause of the malfunction. Potential
causes and response actions for this type of malfunction are listed in Appendix A.
• If the malfunction cannot be corrected within the time frame allowed by the
NSPS/EG rule, follow the procedures under Section 5.2 above to establish an
appropriate alternative timeframe for corrective action and complete necessary record
keeping and reporting if malfunction cannot be corrected within the established
timeframe.
5.5 Low Temperature Conditions at the Control Devices
• Follow also the procedures in Section 5.2, above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Check to see if the control device has shutdown. If control device has shutdown,
make sure that gas mover equipment has shutdown to prevent free venting of LFG.
Attempt to restart control device to determine if system will remain operational.
• Conduct diagnostic procedures to identify the cause of the malfunction. Potential
causes and response actions for this type of malfunction are listed in Appendix A.
• If the malfunction causes an exceedance of the control device's minimum
temperature for a 3-hour block average of less than 50'of the temperature from the
most recent source test, follow the procedures under Section 5.2 above to establish an
appropriate alternative timeframe for corrective action and complete necessary record
keeping and reporting if the malfunction cannot be corrected within the established
timeframe.
• If the malfunction causes the GCCS to go off-line and cannot be corrected within the
time frame allowed by the NSPS/EG rule, follow the procedures under Section 5.2
above to establish an appropriate alternative timeframe for corrective action and
complete necessary record keeping and reporting if the malfunction cannot be
corrected within the established timeframe. For the SJVAPCD,this may require the
obtaining of a variance through District variance procedures. Information on
obtaining a variance is included in Appendix C.
Attachment B
5.6 Loss of Flame at the Control Device
• Follow also the procedures in Section 5.2,above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Check to see if the control device has shutdown. If control device has shutdown,
make sure that gas mover equipment has shutdown to prevent free venting of LFG.
Attempt to restart control device to determine if system will remain operational.
• If system will not restart, follow also the procedures in Section 5.3,above: Loss of
LFG Flow.
• Conduct diagnostic procedures to identify the cause of the malfunction. Potential
causes and response actions for this type of malfunction are listed in Appendix A.
• If the malfunction cannot be corrected within the time frame allowed by the
NSPS/EG rule,follow the procedures under Section 5.2 above to establish an
appropriate alternative timeframe for corrective action and complete necessary record
keeping and reporting if the malfunction cannot be corrected within the established
timeframe.
5.7 Malfunctions of Flow Monitoring/Recording Device
• Follow the procedures in Section 5.2,above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Conduct diagnostic procedures to identify the cause of the malfunction. Potential
causes and response actions for this type of malfunction are listed in Appendix A.
• If the malfunction cannot be corrected in 15 minutes by the NSPS/EG rule,follow the
procedures under Section 5.2 above to establish an appropriate alternative timeframe
for corrective action and complete necessary record keeping and reporting if the
malfunction cannot be corrected within the established timeframe. For the
SJVAPCD,this may require the obtaining of a variance through District variance
procedures. Information on obtaining a variance is included in Appendix C.
5.8 Malfunctions of Temperature Monitoring/Recording Device
• Follow the procedures in Section 5.2, above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Conduct diagnostic procedures to identify the cause of the malfunction. Potential
causes and response actions for this type of malfunction are listed in Appendix A.
Attachment B
• If the malfunction cannot be corrected immediately, follow the procedures under
Section 5.2 above to establish an appropriate alternative timeframe for corrective
action and complete necessary record keeping and reporting if the malfunction cannot
be corrected within the established timeframe. For the SJVAPCD,this may require
the obtaining of a variance through District variance procedures. Information on
obtaining a variance is included in Appendix C.
5.9 Collection Well and Pipe Failures
• Follow the procedures in Section 5.2, above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Follow also the procedures in Section 5.3,above: Loss of Flow/Gas Mover
Malfunction.
• Conduct diagnostic procedures to identify the cause of the malfunction. Potential
causes and response actions for this type of malfunction are listed in Appendix A.
• If the malfunction causes the entire GCCS to go off-line and cannot be corrected
within 5 days, follow the procedures under Section 5.2 above to establish an
appropriate alternative timeframe for corrective action and complete necessary record
keeping and reporting if the malfunction cannot be corrected within the established
timeframe.
5.10 Other GCCS Malfunctions
• Follow also the procedures in Section 5.2, above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Check to see if the control device has shutdown. If control device has shutdown,
make sure that gas mover equipment has shutdown to prevent free venting of LFG.
Attempt to restart control device to determine if system will remain operational.
• Conduct diagnostic procedures to identify the cause of the malfunction. Potential
causes and response actions for this type of malfunction are listed in Appendix A.
• If the malfunction causes an exceedance of the control device's minimum
temperature for a 3-hour block average of less than 50'of the temperature from the
most recent source test, follow the procedures under Section 5.2 above to establish an
appropriate alternative timeframe for corrective action and complete necessary record
keeping and reporting if the malfunction cannot be corrected within the established
timeframe. For the SJVAPCD,this may require the obtaining of a variance through
District variance procedures. Information on obtaining a variance is included in
Appendix C.
Attachment B
• If the malfunction causes the entire GCCS to go off-line and cannot be corrected
within 5 days, follow the procedures under Section 5.2 above to establish an
appropriate alternative timeframe for corrective action and complete necessary record
keeping and reporting if the malfunction cannot be corrected within the established
timeframe. For the SJVAPCD,this may require the obtaining of a variance through
District variance procedures. Information on obtaining a variance is included in
Appendix C.
5.11 Malfunctions of Field Monitoring Equipment
• Follow the procedures in Section 5.2, above: What to Do When the GCCS
Malfunctions—All Malfunctions.
• Verify that malfunction of monitoring equipment will cause a deviation of the
NSPS/EG requirements for wellhead and/or surface emissions monitoring.
• Conduct diagnostic procedures to identify the cause of the malfunction.
• Repair the device or obtain replacement device to complete the monitoring as
required by the NSPS/EG.
• Conduct proper calibration procures before use of the device for NSPS/EG
compliance monitoring.
• If the malfunction cannot be corrected so that the monitoring equipment can be used
for the purposes required by the NSPS/EG rule, follow the procedures under Section
5.2 above to establish an appropriate alternative timeframe for corrective action and
complete necessary record keeping and reporting if the malfunction cannot be
corrected within the established timeframe. For the SJVAPCD,this may require the
obtaining of a variance through District variance procedures. Information on
obtaining a variance is included in Appendix C.
5.12 What to Record for a Malfunction
The operator must record the following information on the attached Malfunction Report
Form:
• The date and time the malfunction occurred.
• The duration of the malfunction.
• A description of the affected equipment.
• The cause or reason for the malfunction (if known).
Attachment B
• The actions taken to correct the malfunction (checklist).
• Whether the procedures in this SSM Plan were followed. If the procedures in the
plan were not followed, a SSM Plan Departure Report Form must also be
completed.
• A description of the emission standard that was exceeded or had the potential to be
exceeded.
5.13 Whom to Notify at the Facility in Case of a Malfunction
• The Senior Engineer or appropriate personnel shall be notified immediately of the
malfunction.
• The Senior Engineer or appropriate personnel shall be notified within a reasonable
timeframe of progress of the diagnosis and corrective action of the malfunction.
• The Senior Engineer or appropriate personnel for the site shall be notified when the
alternative timeframe for corrective action has been established if it is outside of the
timeframes currently allowed by the NSPS/EG for particular compliance elements.
• The Senior Engineer or appropriate personnel for the site shall be notified if the
malfunction cannot be corrected within the timeframe allowed by the NSPS rule or
the alternate timeframe established under this SSM Plan. Notification should also
occur if the malfunction that occurred is not addressed b by the current SSM Plan.
• The Malfunction Report Form shall be initially prepared upon discovery of the
malfunction and implementation of the SSM Plan. The form shall be finalized by the
operator on duty upon successful implementation of the SSM Plan and submitted to
the Senior Engineer or appropriate personnel. The original form must be retained in
the landfill files for five (5)years.
5.14 What to Report for a Malfunction Event
• If the actions taken during the malfunction were consistent with this SSM Plan, file
the necessary information in your semi-annual SSM report(within 30 days following
the end of each 6-month period)with the following information included:
1. Name and title of person preparing report;
2. Certifying signature of the owner/operator or other responsible official (Note that
"responsible official"has the same meaning as under the Title V permitting
program.);
Attachment B
3. Statement that the actions taken during the malfunction were consistent with the
SSM Plan; and
4. A copy of the Malfunction Report Form.
• If the actions taken during a malfunction were not consistent with this SSM Plan,
and the malfunction resulted in an exceedance of an applicable emission standard,
(see items listed under Step 1 above),the Senior Engineer or appropriate personnel
must report the actions taken to the enforcing authority by telephone or facsimile
(FAX)transmission within two (2)working days after commencing the actions that
were inconsistent with the plan. A letter must then be sent to the enforcing authority
within seven (7)working days after the malfunction. The letter should be sent by
certified or registered mail or overnight delivery service, and must include the
following information:
1. Name and title of person preparing report;
2. Certifying signature of the owner/operator or other responsible official (Note that
"responsible official"has the same meaning as under the Title V permitting
program.);
3. A copy of the Malfunction Report Form;
4. Detailed explanation of the circumstances of the malfunction;
5. The reasons the SSM Plan was not adequate; and
6. Whether any excess emissions and/or parameter monitoring exceedances is
believed to have occurred during the event.
7. Prepare and include Deviation Report Form.
• If the actions taken during the malfunction were not consistent with this SSM Plan,
the Senior Engineer or appropriate personnel at the landfill must:
1. Revise the SSM Plan within 45 days after the malfunction to include procedures
for operating and maintaining the GCCS during similar malfunction events.
2. Include the revised SSM Plan in the semi-annual report (within 30 days following
the end of each 6-month period).
Attachment B
Note: If the revisions to the SSM Plan alter the scope of the process activities at American
Avenue Landfill or otherwise modify the applicability of any emission limit,work practice
requirement, or other requirement in the MACT rule and/or the NSPS/EG,the revised SSM Plan
is not effective until written notice has been provided to the permitting authority describing the
SSM Plan revision(s). For the SJVAPCD,this may require the obtaining of a variance through
District variance procedures. Information on obtaining a variance is included in Appendix C.
Attachment B
APPENDIX A
Common Causes and Response Actions for GCCS Malfunctions
(Appendix A represents a summary of possible causes and response actions for GCCS
malfunctions. The list is not considered to be exhaustive. The list of response actions is not
intended to be a sequence of events that are to be implemented in order. Certain malfunction
incidents may or may not be associated with the listed "common causes"nor will the"common
response actions"be appropriate in all instances. Site-specific evaluation of the malfunctions
and development of specific response actions is recommended in all cases.)
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Attachment 6
APPENDIX B
SSM Plan Reporting Forms
Attachment B
AMERICAN AVENUE LANDFILL
STARTUP REPORT FORM
Landfill Gas Collection and Control System
This form is used to document actions taken during any startup of any portion of the gas collection and control system.
If any of the steps taken are not consistent with this procedure,document the variations on a"SSM Plan Departure
Form"and follow the reporting requirements in the SSM plan.
1. Beginning of Startup Event Date: Time:
2. End of Startup Event Date: Time:
3. Duration of Startup Event(hours):
4. Description of Affected Equipment:
5. Cause/Reason for Startup:
6.Name of person completing this form(please print):
7. Date completed:
8.Type of Shutdown(check one): ❑ Manual ❑ Automatic
• If this is an automatic startup, skip sections 9 and 10 below and go to section 11.
• If this is a manual startup,the procedure listed in section 9 be should be followed. Check off the steps
completed and continue onto section 10.
9. STARTUP PROCEDURE CHECKLIST Check if dure was
folllloccowed
10. Did the actual steps taken vary from the procedure specified above? YES �NO
If response is"Yes,"proceed to section 11 below.If"No,"stop-
11. Did this startup result in an exceedance of any applicable emission
limitation? ❑YES FINO
If response is"Yes," proceed to section 12 below. If"No,"stop.
12. Describe the emission standard that was exceeded below. Complete a"SSM Plan Departure Report
Form." Notify the appropriate regulatory agency verbally or by fax within 2 working days after commencing
the actions that an event inconsistent with the SSM Plan and which resulted in an exceedance of an applicable
emission limitation has occurred. Follow up in writing to the agency within working 7 days after the end of
the event.
This form is intended to satisfy the recordkeeping requirements of 40 CFR 63.6(e)(3)(iii)and(iv)and 63.10(b)(2).
Attachment B
AMERICAN AVENUE LANDFILL
SHUTDOWN REPORT FORM
Landfill Gas Collection and Control System
This form is used to document actions taken during any shutdown of any portion of the gas collection and control
system. If any of the steps taken are not consistent with this procedure,document the variations on a"SSM Plan
Dc arturc Form"and follow the reporting requirements in the SSM plan.
1.Beginning of Shutdown Event Date: Time:
2.End of Shutdown Event Date: Time:
3.Duration of Shutdown Event(hours):
4.Description of Affected Equipment:
5. Cause/Reason for Shutdown:
6.Name of person completing this form(print):
7.Date completed:
8.Type of Shutdown(check one): ❑ Manual ❑ Automatic
• If this is an automatic shutdown,skip sections 9 and 10 below and go to section 11.
• If this is a manual shutdown,the procedure listed in section 9 below should be followed. Check off
the steps completed and continue onto section 10.
9. SHUTDOWN PROCEDURE CHECKLIST Check if followed
edurewas
owed
10.Did the actual steps taken vary from the procedure specified above? ❑YES [:]NO
If response is"Yes,"proceed to section 11 below.If"No,"stop.
11.Did this shutdown result in an exceedance of any applicable emission
limitation? ❑YES [—]NO
If res onse is"Yes,"proceed to section 12 below.If"No,"stop.
12.Describe the emission standard that was exceeded below. Complete a"SSM Plan Departure Report
Form." Notify the appropriate regulatory agency verbally or by fax within 2 working days after commencing
the actions that an event inconsistent with the SSM Plan and which resulted in an exceedance of an applicable
emission limitation has occurred. Follow up in writing to the agency within working 7 days after the end of
the event.
I i
This form is intended to satisfy the recordkeeping requirements of 40 CFR 63.6(e)(3)(iii)and(iv)and 63.10(b)(2).
Attachment B
AMERICAN AVENUE LANDFILL
MALFUNCTION REPORT FORM
Landfill Gas Collection and Control System
This form is used to document actions taken during a malfunction of any portion of the gas collection and control
system. If any of the steps taken are not consistent with this procedure,document the variations on a"SSM Plan
Departure Form"and follow the reporting requirements in the SSM plan.
1.Beginning of Malfunction Event Date: Time:
2. End of Malfunction Event Date: Time:
3. Duration of Malfunction Event(hours):
4. Description of Affected Equipment:
5. Cause/Reason for Malfunction:
6.Name of person completing this form (please print):
7.Date completed:
Follow the procedure listed below for each malfunction. This form is to be used to
document the actions taken during each malfunction. Check off the steps com leted.
8.MALFUNCTION PROCEDURE CHECKLIST Check ifprocedure was
followed
9. Did the actual steps taken vary from the procedure specified above? YES [—]NO
If response is"Yes," proceed to box 10 below.If"No,"stop.
10. Did this malfunction result in an exceedance of any applicable emission limitation? [—]YES
[—]NO
YES
If response is"Yes,"proceed to box 11 below.If"No,"stop.
11. Describe the emission standard that was exceeded below. Complete a"SSM Plan Departure Report Form."
Notify the appropriate regulatory agency verbally or by fax within 2 working days after commencing the actions
that an event inconsistent with the SSM Plan and which resulted in an exceedance of an applicable emission
limitation has occurred. Follow up in writing to the agency within working 7 days after the end of the event.
This form is intended to satisfy the recordkeeping requirements of 40 CFR 63.6(e)(3)(iii)and(iv)and 63.10(b)(2).
Attachment B
AMERICAN AVENUE LANDFILL
SSM PLAN DEPARTURE REPORT FORM
Landfill Gas Collection and Control System
1.Type of Event: Startup 0 Shutdown Malfunction
2. Date: Time: Duration:
3. Provide detailed explanation of the circumstances of the startup, shutdown,or malfunction:*
4.Provide description of corrective actions taken:*
5.Describe the reasons the SSM Plan was not followed:*
6. Describe any proposed revisions to the SSM Plan:*
7.Name(print):
8. Title
*Use additional sheets if necessary.
Note: If the event documented in this form was a malfunction and if the SSM plan needs to be revised to address the
particular type of malfunction that occurred,the revision of the SSM plan must be made within 45 days of the event.
This form is intended to assist in meeting the recordkeeping and reporting requirements of 40 CFR 63.6(e)(3)(iv).
Attachment B
ATTACHMENT C
SJVAPCD Variance and Breakdown Information
Attachment B
SAN JOAQUIN VALLEY UNIFIED AIR POLLUTION CONTROL DISTRICT
1990 E. Gettysburg
Fresno, CA 93721
(559)230-5950
Fax: (559)230-6062
IN THE EVENT OF A BREAKDOWN:
• Notify the District of the breakdown by telephone or fax within one hour after its detection if it is
emission related, eight hours for CEM equipment breakdowns.
• Your notification should include the time, specific location, equipment involved, and the cause of the
occurrence(to the extent known)
• Do not report breakdowns unless a District rule or permit condition will be violated as a result of the
breakdown.
• The breakdown or failure must not be the result of neglect or disregard of any rule or regulation.
• The breakdown must not be the result of improper maintenance or operator error.
• The condition cannot create a nuisance.
• The breakdown or failure must not be of a recurrent nature.
RULE 1100 - EQUIPMENT BREAKDOWN
(Adopted June 18, 1992, Amended December 17, 1992)
1.0 Purpose
This rule defines a breakdown condition and the procedures to follow if one occurs. The corrective action, the
issuance of an emergency variance, and the reporting requirements are also specified.
2.0 Applicability
This rule shall apply to any owner or operator of any source operation with any air pollution control
equipment or related operating equipment which controls air emissions or any continuous monitoring
equipment.
3.0 Definitions
3.1 Breakdown Condition: an unforeseeable failure or malfunction of any air pollution control
equipment, or related operating equipment, which causes a violation of any emission limitation or
restriction prescribed by these Rules and Regulations, or by State Law; or any in-stack continuous
monitoring equipment,where such failure or malfunction:
3.1.1 Is not the result of neglect or disregard of any air pollution control law, rule or
regulation; and
3.1.2 Is not intentional or the result of negligence; and
3.1.3 Is not the result of improper maintenance; and
3.1.4 Does not constitute a nuisance; and
3.1.5 Is not a recurrent breakdown of the same equipment.
Attachment B
4.0 Criteria for Determining a Breakdown Condition
4.1 An occurrence which constitutes a breakdown condition, and which persists only until the end of the
production run or 24 hours,whichever is sooner(except for continuous monitoring equipment, for
which the period shall be 96 hours), shall constitute a violation of any applicable emission limitation
or restriction prescribed by these Rules and Regulations. However,the APCO may take no
enforcement action if the owner or operator demonstrates to the APCO's satisfaction that a
breakdown condition exists and the following requirements are met:
4.1.1 The owner or operator submits the notification required by Section 6.1 of this rule;
4.1.2 The owner or operator immediately undertakes appropriate corrective measures and
comes into compliance; and
4.1.3 The APCO determines that the attainment or maintenance of ambient air quality
standards will not be endangered.
5.0 Emergency Variance
5.1 An occurrence which constitutes a breakdown condition shall not persist longer than the end of the
production run or 24 hours,whichever is sooner(except for continuous monitoring equipment, for
which the period shall be 96 hours), unless the owner or operator has obtained an emergency
variance.
5.2 If the breakdown condition will either require more than 24 hours to correct or persist longer than
the end of the production run(except for continuous monitoring equipment, for which the period
shall be 96 hours),the owner or operator may, in lieu of shutting down, request the APCO to
commence the emergency variance procedure set forth in Rule 5200 (Emergency Variance).
6.0 Breakdown Procedures
6.1 The owner or operator shall notify the APCO of any occurrence which constitutes a breakdown
condition; such notification shall identify the time, specific location, equipment involved, and (to the
extent known)the cause(s) of the occurrence. Such notification shall be given as soon as reasonably
possible, but no later than one (1)hour after its detection, unless the owner or operator demonstrates
to the APCO's satisfaction that the longer reporting period was necessary.
6.2 The APCO shall establish written procedures and guidelines, including appropriate forms for
logging of initial reports, investigations, and enforcement follow-up,to ensure that all reported
breakdown occurrences are handled uniformly to final disposition.
6.3 Upon receipt of notification pursuant to Section 6.1 the APCO shall promptly investigate and
determine whether the occurrence constitutes a breakdown condition. If the APCO determines that
the occurrence does not constitute a breakdown condition,the APCO may take appropriate
enforcement action, including, but not limited to seeking fines, an abatement order, or an injunction
against further operation.
7.0 Reporting Requirements
Within ten (10) days after a breakdown condition has been corrected,the owner or operator shall submit a
written report to the APCO which includes:
7.1 A statement that the breakdown condition has been corrected,together with the date of correction
and proof of compliance;
Attachment B
7.2 A specific statement of the reason(s) or cause(s) for the occurrence sufficient to enable the APCO to
determine whether the occurrence was a breakdown condition;
7.3 A description of the corrective measures undertaken and/or to be undertaken to avoid such an
occurrence in the future. (The APCO may, at the request of the owner or operator, for good cause,
extend up to 30 days the deadline for submitting the description required by this section);
7.4 An estimate of the emissions caused by the breakdown condition; and
7.5 Pictures of the equipment or controls which failed, if available.
8.0 Burden of Proof
The burden shall be on the owner or operator of the source to provide sufficient information to demonstrate
that a breakdown did occur. If the owner or operator fails to provide sufficient information,the APCO shall
undertake appropriate enforcement action.
9.0 Failure to Comply with Reporting Requirements
Any failure to comply, or comply in a timely manner, with the reporting requirements established in Sections
6.1, and 7.1 through 7.5 of this rule shall constitute a separate violation of this rule.
10.0 False Claiming of Breakdown Occurrence
It shall constitute a separate violation of this rule for any person to file with the APCO a report which falsely,
or without probable cause, claims that an occurrence is a breakdown occurrence.
11.0 Hearing Board Standards and Guidelines
The Hearing Board shall adopt standards and guidelines consistent with this rule to assist the Chairperson or
other designated member(s)of the Hearing Board in determining whether to grant or deny any emergency
variance, and to assist the in the enforcement of this rule.
Attachment B
SAN JOAQUIN VALLEY UNIFIED AIR POLLUTION CONTROL DISTRICT
RULE 5040 -PETITIONS FOR VARIANCES
(Adopted May 21, 1992;Amended December 17, 1992;Amended December 16, 1993)
1.0 Requirements
In addition to the matters required by Rule 5030 (Contents of Petition), petitions for variances shall state
briefly:
1.1 The code, section, or District rule, at issue or being violated, and from which relief is requested.
1.2 The facts showing why compliance with the code, section, or District rule, is unreasonable or
unduly burdensome for the applicant.
1.3 The period of time for which the variance is sought. If the variance is for a period of time
greater than one year,the petition shall include a compliance schedule which shows dates when
increments of progress will be completed(See Rule 5050 (Compliance Schedule)).
1.4 The burden resulting, or which would result,to the petitioner from immediate compliance with
such section or rule.
1.5 The requirements of the applicable code, section, or District rule which the petitioner can meet
and the date when the petitioner can comply with such requirements.
1.6 The advantages and disadvantages to the residents of the District resulting from requiring
compliance or resulting from granting a variance, including the nature, quantity, and air quality
impacts, of the emissions which the variance would permit.
1.7 Facts establishing whether or not operations under such variance, if granted,would constitute a
nuisance as defined in Rule 4102 (Nuisance)and section 41700 of the Health and Safety Code.
1.8 Whether or not any case involving the same identical equipment or process is pending in any
court, civil or criminal.
1.9 Whether or not the subject equipment or process is covered by a Permit to Operate issued by the
APCO. If so, state the permit number, operating schedule and excess emissions expected during
the period of the variance.
1.10 Whether or not the applicant for the variance has given consideration to curtail operation of the
source in lieu of obtaining a variance.
1.11 The methods of monitoring or alternative methods that will be used to quantify and report,
pursuant to a schedule established by the District,the emission levels from the source during the
period the variance is in effect, if applicable.
1.12 The efforts that will be undertaken during the period the variance is in effect to ensure that
excess emissions are reduced to the maximum extent feasible, if applicable.
SAN JOAQUIN VALLEY UAttachment
IFIED AIR POLLUTION CONTROL DISTRICT
1990 E. Gettysburg
Fresno, CA 93721
(559) 230-5950
Fax: (559)230-6062
RULE 5200 -EMERGENCY VARIANCE
(Adopted May 21, 1992;Amended December 17, 1992;Amended December 16, 1993)
1.0 Requirements
1.1 Upon receipt of a request for an emergency variance, the APCO shall contact the Chairperson of
the Hearing Board or other designated member(s) of the Hearing Board to establish a time and
place for consideration of the request. The APCO shall inform the owner or operator of the
source of such time and place. During consideration of the emergency variance,the APCO shall
recommend whether an emergency variance should be granted, and the owner or operator of the
source shall be entitled to present testimony and evidence. The burden shall be on the owner or
operator to establish that a breakdown condition, or good cause exists. Thereafter, the
Chairperson or other designated member(s) may, without notice or hearing, grant or deny an
emergency variance. Reasonable conditions may be included in the variance. The Chairperson
or other designated member(s) shall,within five (5) working days, issue a written order
confirming the decision with appropriate findings.
1.2 No emergency variance shall be granted unless the Chairperson or other designated member(s)
determines that:
1.2.1 The variance is issued for good cause, including but not limited to, a breakdown
condition;
1.2.2 Continued operation is not likely to create an immediate threat or hazard to public health
or safety;
1.2.3 The requirements for a variance set forth in Health and Safety Code sections 42352 and
42353 have been met; and
1.2.4 The attainment or maintenance of National Ambient Air Quality Standards will not be
endangered.
1.3. At any time after an emergency variance has been granted,the APCO may request that the
Chairperson or designated member(s) reconsider and revoke, modify, or further condition the
variance if the APCO has good cause to believe that:
1.3.1 Continued operation is likely to create an immediate threat or hazard to public health or
safety;
1.3.2 The owner or operator is not complying with all applicable conditions of the variance;
1.3.3 A breakdown condition no longer exists;
1.3.4 Final compliance is not being accomplished as expeditiously as is practicable; or
1.3.5 Continued operation is likely to endanger the maintenance or attainment of National
Ambient Air Quality Standards.
Attachment B
The procedures set forth in section 1.1 shall govern any further proceedings conducted under
this rule.
1.4 An emergency variance shall remain in effect only for as long as is necessary to repair or remedy
the condition which necessitated the emergency variance, but in no event after a properly noticed
hearing to consider an interim or 90 day variance has been held, or 30 days from the date of the
subject occurrence, whichever is sooner.
Attachment C
TETRA TECH SOLID WASTE WEST
SCHEDULE OF CHARGES
HOURLY HOURLY
PERSONNEL RATE PERSONNEL RATE
Administrative Assistant $1 14 Staff Env.Specialist/Scientist 1 $127
Project Clerk $101 Staff Env.Specialist/Scientist 11 $141
Project Data Analyst $93 Project Env.Specialist/Scientist 1 $154
Office Services Clerk $1 14 Project Env.Specialist/Scientist II $177
Project Coordinator $170 Project Env.Specialist/Scientist 111 $194
Senior Project Coordinator $195 Senior Env.Specialist/Scientist I $204
CAD Tech 1 $106 Senior Env.Specialist/Scientist 11 $215
CAD Tech II $122 Senior Env.Specialist/Scientist 111 $229
CAD Tech 111 $146 Staff Planner/Permitter 1 $84
CAD Tech IV $167 Staff Planner/Permitter II $106
Designer 1 $189 Staff Planner/Permitter 111 $114
Designer II $204 Project Planner/Permitter 1 $132
Designer 111 $227 Project Planner/Permitter II $146
Designer IV $246 Project Planner/Permitter 111 $159
Staff Engineer 1 $143 Project Planner/Permitter IV $171
Staff Engineer 11 $154 Senior Planner/Permitter 1 $185
Staff Engineer III $167 Senior Planner/Permitter II $201
Project Engineer 1 $179 Senior Planner/Permitter III $215
Project Engineer 11 $192 Senior Planner/Permitter IV $238
Project Engineer 111 $204 Principal Planner/Permitter $328
Senior Engineer 1 $216 Architect 1 $154
Senior Engineer II $229 Architect II $185
Senior Engineer 111 $241 Architect 111 $216
Supervising Engineer 1 $254 Architect IV $247
Supervising Engineer 11 $266 Staff Geologist 1 $143
Supervising Engineer III $278 Staff Geologist II $154
Division Engineer 1 $303 Staff Geologist III $167
Division Engineer 11 $316 Project Geologist 1 $179
Principal Engineer $346 Project Geologist II $192
Principal $371 Project Geologist III $204
Senior Principal $390 Senior Geologist 1 $216
Project Manager $202 Senior Geologist 11 $229
Project Manager 1 $215 Senior Geologist 111 $241
Project Manager II $246 Supervising Geologist 1 $254
Project Manager 111 $260 Supervising Geologist II $266
Project Manager IV $272 Supervising Geologist III $278
Project Manager V $285 Principal Geotechnical Eng/Geologist $291
Senior Project Manager $297 Principal Geotechnical Eng $322
Program Director $353 Soils/Asphalt/Field Technician $128
Project Advisor* $208-$416 Soils/Asphalt/Field Technician-Prevailing Wage $163
Construction Supervisor 1 $204 Technician $69
Construction Supervisor 11 $216 Technician 1 $103
Construction Supervisor III $229 Technician 11 $120
Construction Manager 1 $241 Senior Technician 1 $134
Construction Manager 11 $260 Senior Technician II $159
Senior Construction Manager $303 Senior Technician III $175
Principal Construction Manager $333 Chief Technician $197
Chief of Survey Parties $227 2-Man Survey Party $405
1-Man Survey Party with GPS $273 Equipment Operator $201
Rates are Effective February I,2024-January 31,2029. Court Appearance(Expert Witness,Deposit on)and Overtime Premium is 150%of Personnel Hourly Rate.
*Rate for Project Advisor to be based on specialized staff required
IN-HOUSE EXPENSES(or 5%of Total Personnel Fees) OTHER EXPENSES
5%of Total Personnel Fees Company and Survey Vehicles $18.50/hour
Personal Vehicle $0.65/mile Other Out-of-Pocket Expenses/Supplies/Travel Cost+10%
Company Vehicle $0.75/mile Consultants/Outside/Construction Services Cost+ 10%
Per Diem for Living Expenses Federal+10%
Outside services performed by others and direct expenses incurred on the Client's behalf are charged an administrative fee often percent(10%)to cover the cost to provide for
administration,sub-consultant contract coordination and insurance. Fee to be added to the direct cost of all consultant;vendors,materials,equipment suppliers,other dreg costs,
and any other outside services_
American Ave LFG OMM 2024-2029 Non-Routine Rate Sheet Page 1 of 3
Attachment C
TETRA TECH
EQUIPMENT RENTAL RATES(I OF 2)
Rates are Effective February I,2024-January 31,2029
4 Gas Range Meter CH4,H2S,CO,02 $89 $238 $594
Alpha-I Personal Sampling Pump $89 $238 $594
Disposable Bailer $24/each N/A N/A
CO2 Calorimetric Analysis Tubes $48 $148 $297
Downhole Camera $89/hour N/A N/A
Dupont Dosimeter Mark-3(Personal Sample Pump) $59 $178 $356
Flow Calibrator $59 $178 $356
Gas Extraction Monitor(GEM 2000/GEM 5000) $148 $416 $1,069
Lung Sampler $1 19 $356 $950
Mini-Ram Data Logger $48 $148 $297
Mini-Ram Dust Meter $59 $178 $356
Organic Vapor Analyzer $148 $475 $1,188
Photo Ionization Detector $148 $475 $1,188
Sample Train(Gas Extraction Pump) $59 $178 $356
Soil Auger/Sampler $36 $107 $214
Sounder(Liquid Level Indicator) $48 $148 $297
Horiba Meter $59 $238 $475
MiniRAE 2000/MiniRAE 3000 $89 $238 $594
GT Surveyor $89 $238 $594
GPS Enabled SEM Leak Detection Equipment $297 $950 $2,850
GPS Survey Equipment Services N/A $238 N/A
Groundwater Sampling Equipment $36/hour N/A N/A
Company Vehicle $148 $570 $1,663
Field Sampling Supplies: $1 19/day N/A N/A
LEVEL C(Per Person) $178 N/A N/A
Respirator with Cartridge(Full or Half Faced),Tyvek Coveralls,
Outer Gloves,Glove Liners,and Neoprene Boots
Sand Cone or Nuclear Density Gauge $17/hour N/A N/A
Hand Auger and Soil Sampling Equipment $83 N/A N/A
BAT Permeameter $297 N/A N/A
Double Ring Infiltrometer $297 N/A N/A
Inclinometer Data Collection System $475 N/A N/A
Infiltration Test Flowmeter $154/day-test N/A N/A
Floor Level Manomenter $95 N/A N/A
Moisture Vapor Emission Test Kit(Material Only) $48/kit N/A N/A
Field Inspection Kit(Camera,Recorder,GPS) $42 N/A N/A
American Ave LFG OMM 2024-2029 Non-Routine Rate Sheet Page 2 of 3
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