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Home My WebLink AboutAgreement A-23-395 ApplicationAgreement with Cal OES.pdf � co U� Fresno County Probation Department * A T Kirk Haynes, Chief Probation Officer 1-61 �oegTION��¢ _ 0 1856 O May 26, 2023 California Governor's Office of Emergency Services Victim Services Branch 3650 Schriever Avenue Mather, CA 95655 Attn: Probation Specialized Units (PU) Program RE: Fresno County Application Greetings, Attached please find the electronic copy of Fresno County Probation Department's Probation Specialized Units (PU) Program application for the grant subaward performance period beginning October 1, 2023 and ending September 31, 2024. Due to the meeting schedule and processing requirements for agenda items to reach the Fresno County Board of Supervisors, it was not possible to secure formal authorization prior to the submittal of this application. We expect the application to be submitted to the Board of Supervisors as soon as possible. Upon the Board's approval, the signed Grant Subaward Face Sheet, Certification of Assurance of Compliance, and Subrecipient Grants Management Assessment will be forwarded to your office. Please let me know if anything further is required. Resp*ayne Kirk Chief Probati Officer OFFICE OF THE CHIEF PROBATION OFFICER 3333 E.American Ave./Building 701 /Suite B/Fresno, California 93725 Phone (559)600-1294/FAX(559)455-2488 The County of Fresno is an Equal Employment Opportunity Employer DocuSign Envelope ID:3D33979F-14054C71-A840-1C011BEE77AC Agreement No. 23-395 Cal OES Use Only Cal OES# 019-00000-17 FIPS# 019-00000 1 VS# Subaward# I PU23 02 0100 7_6 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SAIC Ms GRANT SUBAWARD FACE SHEET The Califomia Governor's Office of Emergency Services(Cal OES)hereby makes a Grant Subaward of funds to the following: 1. Subreciplent: Fresno County la.UEI#:XYLKAH3AB4W5 2. Implementing Agency: Fresno County-Probation Department 2a.UEI#:XYLKAH3AB4W5 3. Implementing Agency Address: 3333 E.American Ave.,Suite B Fresno 93725-9248 (Street) (City) (Zip+4) 4. Location of Project: Fresno County Fresno 93721-2613 (City) (County) lZio+41 5. Disaster/Program Title: PU-Probation Specialized Units Program 6.Performance/ 10/01/2023 to 09/30/2024 Budget Period: (Start Dote) IEnd Date) 7. Indirect Cost Rate: N/A Federally Approved ICR(if applicable): Item Grant Fund Number Year Source A.State B.Federal C.Total D.Cash Match E.In-Kind Match F.Total Match G.Total Cost 8, 2022 STOP $1oo,000 $59-,990 $33,333 $1-6-,667 $33,333$1.6-fb7 $133,333 $66-W sS 9. 2023 STOP $5Q"O $1•*"7 $14""7 $",467 SS 10. Select Select 11. Select Select 12. Select I Select Total Project Cost $100,000 $100,000 $33,333 33334 $33,333$331,444$133,333 133-834 s 13.Certification-This Grant Subaward consists of this title page,the application for the grant,which is attached and mode a part hereof,and the Assurances/Certifications.I hereby certify I am vested with the authority to enter into this Grant Subaward,and hove the approval of the City/County Financial Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that all funds received pursuant to this agreement will be spent exclusively on the purposes specified in the Grant Subaward.The Subrecipient accepts this Grant Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws,audit requirements,federal program guidelines,and Cal OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget. 14.CA Public Records Act-Grant applications are subject to the California Public Records Act,Government Code section 6250 et seq.Do not put any personally identifiable information or private information on this application.If you believe that any of the information you are putting on this application is exempt from the Public Records Act,please attach a statement that indicates what portions of the application and the basis for the exemption.Your statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed. 15.Official Authorized to Sign for Subrecipient: Name: Sal Quintero Title:Chairman,Fresno County Board of Supervisors Payment Mailing Address: 3333 E.American Ave.,Suite B City: Fresno b 2 Zip Code+4:93725-9248 Signature: CA ' Date: 16.Federal Employer ID Num 946000512 FOR Cal OES USE ONLY) I hereby certify upon my personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above. DocuSignetl by: (- ti 10/19/2023 Docusignetlby.Al 10/19/2023 ,atbl,�Eb€P6sa cl.Officer) (Date) or Designee) (Date) ENY: 2023-24 Chapter: 12 SL: 18412 Item: 0690-102-0890 Pgm: 0385 FAIN #:1 5JOVW-22-GG-0041 1-STOP 07/01/22-09/30/25 Fund: Federal Trust Fund AL#: 16.588 Program: Probation Specialized Units Program Match Req.: 25%, C/IK based on TPC Project ID: OES22STOP000012 ATTEST: SC: 2023-18412 Amount: $100,000 BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California Ev D(S' Byat�A►ih ViYw/�. Deputy �J Grant Subaward Face Sheet Cal OES 2-101 (Revised 1/2023) Received by CaIOES, Lorna Allen Mail Log # 219764, Thursday, June 1, 2023 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Contact Information Grant Subaward #: Subrecipient: Fresno County 1 . Grant Subaward Director: Name: Joy Thompson Title: Deputy Chief Probation Officer Telephone #: 559-600-1233 Email Address: Jhompson@fresnocountyca.gov Address/City/ Zip Code (9-digit): 2048 N. Fine Ave., Suite 102, Fresno, CA. 93727-151 1 2. Financial Officer: Name: Yussel Zalapa Title: Deputy Chief Probation Administrative Officer Telephone #: 559-600-1247 Email Address: yzalapa@fresnocountyca.gov Address/City/ Zip Code (9-digit): 3333 E. American Ave., Suite B, Fresno, CA 93725-9248 3. Programmatic Point of Contact: Name: Kristine Ruiz Title: Assistant Deputy Chief Probation Officer Telephone #: 559-600-1238 Email Address: kruiz@fresnocountyca.gov Address/City/ Zip Code (9-digit): 2048 N. Fine Ave., Suite 102, Fresno, CA. 93727-151 1 4. Financial Point of Contact: Name: Norabelle Elegado Title: Probation Business Manager Telephone #: 559-600-1246 Email Address: nelegado@fresnocountyca.gov Address/City/ Zip Code (9-digit): 3333 E. American Ave.,Suite B, Fresno, CA 93725-9248 5. Executive Director of a Non-Governmental Organization or the Chief Executive Officer (i.e., chief of police, superintendent of schools) of the implementing agency: Name: Kirk Haynes Title: Chief Probation Officer Telephone #: 559-600-1298 Email Address: khaynes@fresnocountyca.gov Address/City/ Zip Code (9-digit): 3333 E. American Ave., Suite B, Fresno, CA 93725-9248 6. Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet: Name: Sal Quintero Title: Chairman, Fresno County Board of Supervisors Telephone #: 559-600-3000 Email Address: salquintero@fresnocountyca.gov Address/City/ Zip Code (9-digit): 2281 Tulare St., Room #301, Fresno, CA 9372 1-2 1 05 7. Chair of the Governing Body of the Subrecipient: Name: Sal Quintero Title: Chairman, Fresno County Board of Supervisors Telephone #: 559-600-3000 Email Address: salquintero@fresnocountyca.gov Address/City/ Zip Code (9-digit): 2281 Tulare St., Room #301, Fresno, CA 93721-2105 Grant Subaward Contact Information - Cal OES 2-102 (Revised 10/2020) M Cal OEs -- GOVERNOR'S OFFICE OF FMFRGENCY SERVICES Grant Subaward Signature Authorization Grant Subaward #: Subrecipient: Fresno County Implementing Agency: Fresno County-Probation Department The Grant Subaward Director and Financial Officer are REQUIRED to sign this form. Grant Subaward Director: Financial Officer: Printed Name: Joy Thompson Printed Name: Yussel Zalapa Signature: 7L�Signature: - Date: ��r _ Date: s kv Z3 The following persons rized to The following persons are authorized to sign for the Grant and D' ecto • sign for the Financial Officer: �4 Signatur Signature: Printed Name: Kristine Ruiz Printed Name: orabelle Elpoado Signature: Signature: l Printed Name: Printed Name: Kee Moua Signature: Signature: Printed Name: Printed Name: Dylan Miranda Signature: Signature: Printed Name: Printed Name: Alex Huerta Signature: Signature: Printed Name: Printed Name: Grant Subaward Signature Authorization-Cal OES 2-103 (Revised 10/2020) Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Certification of Assurance of Compliance Subrecipient: Fresno County Cal OES Program Name Grant Grant Subaward Subaward #: Performance Period 1 Probation Specialized Units Program 10/01/23-09/30/24 2 3 4 5 6 Sal Quintero (Official Designee; same person as Section 15 of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is responsible for reviewing the Subrecipient Handbook (SRH) and adhering to all of the Grant Subaward requirements as directed by Cal OES including, but not limited to, the following areas: I. Proof of Authority- SRH 1.055 The Subrecipient certifies they have written authority by the governing board (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a specific Grant Subaward (indicated by the Cal OES Program name and initial Grant Subaward performance period) and applicable Grant Subaward Amendments with Cal OES. The authorization includes naming of an Official Designee (e.g., Executive Director, District Attorney, Police Chief) for the agency/organization who is granted permission to sign Grant Subaward documents on behalf of the Subrecipient. Written proof of authority includes one of the following: signed Board Resolution or approved Board Meeting minutes. II. Civil Rights Compliance - SRH Section 2.020 The Subrecipient acknowledges awareness of, and the responsibility to comply with all state and federal civil rights laws. The Subrecipient certifies it will not discriminate in the delivery of services or benefits based on any protected class and will comply with all requirements of this section of the SRH. III. Equal Employment Opportunity- SRH Section 2.025 The Subrecipient certifies it will promote Equal Employment Opportunity by prohibiting discrimination or harassment in employment because of any status protected by state or federal law and will comply with all requirements of this section of the SRH. Grant Subaward Certification of Assurance of Compliance - Cal OES 2-104 (Revised 12/2021 ) Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES IV. Drug-Free Workplace Act of 1990 - SRH Section 2.030 The Subrecipient certifies it will comply with the Drug-Free Workplace Act of 1990 and all other requirements of this section of the SRH. V. California Environmental Quality Act (CEQA) - SRH Section 2.035 The Subrecipient certifies that, if the activities of the Grant Subaward meet the definition of a "project" pursuant to the CEQA, Section 20165, it will comply with all requirements ofCEQA and this section of the SRH. VI. Lobbying - SRH Sections 2.040 and 4.105 The Subrecipient certifies it will not use Grant Subaward funds, property, or funded positions for any lobbying activities and will comply with all requirements of this section of the SRH. All appropriate documentation must be maintained on file by the Subrecipient and available for Cal OES upon request. Failure to comply with these requirements may result in suspension of payments under the Grant Subaward(s), termination of the Grant Subaward(s), and/or ineligibility for future Grant Subawards if Cal OES determines that any of the following has occurred: (1) the Subrecipient has made false certification, or (2) the Subrecipient violated the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Subaward [Section 15 on Grant Subaward Face Sheet], and hereby affirm that I am duly authorized legally to bind the Subrecipient to the above-described certification. I am fully aware that this certification, executed on the date, is made under penalty of perjury under the laws of the State of California. ATTEST: Official Designee's Signature: BERNICE E.SEIDEL Official Designee's Typed Name: Sal Quinter Clerk of the Board of Supervisors County of Fresno,State of California Official Designee's Title: Chairman, Board of Supervisors Date Executed: 7/g/23 ev ,At�k„�^a L �''� Deputy AUTHORIZED BY: I grant authority for the Subrecipient/Official Designee to enter into the specific Grant Subaward(s) (indicated by the Cal OES Program name and initial Grant Subaward performance period identified above) and applicable Grant Subaward Amendments with Cal OES. ❑ City Financial Officer ✓❑ County Financial Officer ❑ City manager ❑ County manager ❑ Governing Bog Ird Chair , T Signature: ! Typed Name: Oscar J. Garcia, CPA Title: Auditor-Controller/Treasure-Tax Collector Date Executed: — Z .� f� 22 Grant Subaward Certification of Assurance of Compliance - Cal OES 2-104 (Revised 12/2021) Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient: Fresno County Grant Subaward#: A. Personnel Costs-Line-item description and calculation 22 STOP 22STOP 23 STOP 23STOP Total Amount MATCH MATCH Allocated Deputy Probation Office IV-I FTE $6,771/month x 12 months=$81,252(will only claim$39,594) $16,667 $6,260 $16,667 $39,594 Victim Witness Advocate- 1 FTE $4,396/month x 12=$52,752 $30,000 $22,752 $52,752 Benefits:77.70%x$52,752=$40,988 $20,000 $20,988 $40,988 Benefits include unemployment insurance,Retirement,OASDI, Workers Compensation,Health Insurance and Benefit Administration Personnel Costs Fund Source Totals 1 $50,0001 $16,6671 $50,0001 $16,6671 $133,334 PERSONNEL COSTS CATEGORY TOTAL $133,334 Grant Subaward Budget Pages Multiple Fund Sources-Cal OES 2-106a (Revised 10/2020) Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient: Fresno County Grant Subaward #: B. Operating Costs - Line-item 22STOP 23STOP Total description and calculation 22 STOP MATCH 23 STOP MATCH Amount Allocated Operating Costs Fund Source Totals OPERATING COSTS CATEGORY TOTAL Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020) Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Pages Multiple Fund Sources Subrecipient: Fresno County Grant Subaward #: C. Equipment Costs - Line-item 22STOP 23STOP Total description and calculation 22 STOP MATCH 23 STOP MATCH Amount Allocated Equipment Costs Fund Source Totals EQUIPMENT COSTS CATEGORY TOTAL Grant Subaward Totals - Totals 23STotal must match the Grant Subaward 22 STOP MATCH MATCH 23 STOP MATCHTCH Project MA Face Sheet Cost Fund Source Totals $50,000 $16,667 $50,000 $16,667 $133,334 Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020) Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Narrative Grant Subaward #: Subrecipient: County of Fresno Budget Narrative The County of Fresno is applying to Cal OES for a $100,000 Probation Specialized Units Program grant. If awarded, the $100,000 Cal OES grant funds will provide: the full salary ($52,752) and benefits ($40,988) for one full-time Victim-Witness Advocate (VWA) and a portion of the salary ($6,260) for one full-time Deputy Probation Officer (PDO) assigned to VOISE. The salary range does not include any mid-year adjustments. These charges are subject to actual charges and/or mid grant year adjustments. The Probation Department will provide in our budget for other costs associated with the VOISE program that are not covered by the grant funds, and the required match. Costs to be charged to the Department's budget are: the remaining salary and benefits of the DPO position and the VOISE program's total operating expenses. This includes risk management charges; communication charges; travel/per diem for staff attendance at mandatory Cal OES meetings; use of a Probation vehicle; other administrative salaries related to the VOISE program: including the Domestic Violence Assistant Deputy Chief Probation Officer (ADC) as Program Manager (PM), the Fiscal Officer (FO), the ADC over the Crime Victim Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 1 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Budget Narrative Grant Subaward #: Subrecipient: County of Fresno Assistance Center; and business and office support personnel. There will be no subcontracts and no unusual expenses are expected. The PM will have administrative responsibility for implementing and overseeing the day-to-day operations of the VOISE program; while the FO will review forms for compliance with regulations and procedures regarding all financial matters, ensuring the appropriate expenditure of Cal OES grant funds. The DPO position will be responsible for intensely supervising high-risk offenders who are on probation for Domestic Violence, Sexual Assault, Dating Violence, and/or Stalking. The DPO will be responsible for the level of supervision described in this proposal. The VWA will collaborate with the DPO to meet the needs and concerns of victims of offenders enrolled in the VOISE program. The VWA will be responsible for all victim services and collaborative activities described in this proposal. Within the Probation Department's organizational chart, the VOISE Program is placed in the Domestic Violence/Sex Offender/Child Abuse/Elder Abuse Unit of the Adult Division. It will operate as a separate specialized function under the authority of the PM. All staff assigned to the VOISE Program will be committed to the stated goals and objectives of the VOISE Program, regardless of funding streams. Grant Subaward Budget Narrative - Cal OES 2-107 (Revised 4/2021) 2 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: Subrecipient: County of Fresno PROBLEM STATEMENT Fresno County is the sixth largest, of 58 California counties, covering 6,017 square miles supporting rural and urban lifestyles in a variety of landscapes. According to the California Department of Finance, Fresno is the tenth most populated county with more than 1 million residents. Sixty-five percent of the County's population resides near the center of the county in the densely populated, adjoining cities of Fresno and Clovis. The balance resides in suburban, rural, and agricultural areas of Fresno County, which encompasses 13 small cities, 42 towns, and many remote settlements that offer limited or no direct services to residents. Between 2010 and 2020, Fresno County's population increased by 8.4%, 2.3% more than the statewide growth rate of 6.1%. Fresno County has 112 distinct cultural groups with extensive diversity in language, customs, and norms. Fresno County continues to face the challenges of providing services to a growing population with limited resources, victims' reluctance reporting crimes against women and seeking help from outsiders due to a lack of trust, as well as having effective communication - requiring translation services and written materials with limited resources. ABC30 Fresno news outlet reported in December 2022, Fresno County ranks second highest in number of domestic violence (DV)calls per 100,000 people. DV calls increased 15% in 2020 from the previous year and 10% in 2021 . In 2020, domestic Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 1 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: Subrecipient: County of Fresno violence cases in Fresno increased 17%. From January through November 2022 domestic violence calls to the Fresno Police Department generated 8,413 domestic violence reports surpassing the 7,990 reports generated in 2021 . Fresno County currently utilizes the Violent Offender Intensive Supervision Endeavor (VOISE) program which employs a full-time Deputy Probation Officer IV (DPO) and a full-time Victim-Witness Advocate (VWA). The goal of this program is to intensely monitor offenders while minimizing further trauma to victims and families by providing victim protection and referrals to supportive services and counseling. A specific protocol of intensive supervision has been developed for this program. The DPO develops individualized case plans targeting each offender's needs, with intensive supervision, to encourage the offender to follow the plan. The VWA enrolls victims in the VOISE program to provide, referrals, supportive services, and counseling. DPO caseloads do not exceed 40 probationers to allow weekly contact for those in community supervision who are in compliance. Contact will continue to be 40% face-to-face, 40% in the field, and 20% phone contact. Fresno County Probation's strategy remains to strengthen supervision of these violent probationers through ongoing awareness training, continued use of the VOISE program, further development of existing protocols through collaborative Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 2 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: Subrecipient: County of Fresno efforts, and continued development and use of individualized case plans targeting each offender's needs. PLAN 1) Describe minimum qualifications of proposed staff: VOISE is led by the Assistant Deputy Chief Probation Officer (ADC) assigned to the DV unit and staffed by a full-time DPO and a full-time VWA. Minimum qualifications for an ADC include a bachelor's degree and five years of experience as a sworn peace officer in the Probation Department. Minimum requirements for the VOISE DPO include a bachelor's degree and at least one year of experience supervising probationers as a sworn, armed peace officer. Minimum requirements for the VOISE VWA: Option 1 : Possession of a bachelor's degree, which is acceptable within the United States' accredited college or university system, in Psychology, Sociology, Social Work, Criminology, or a closely related field. Or OPTION 2: Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 3 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: Subrecipient: County of Fresno Completion of sixty (60) semester units of coursework which is acceptable within the United States from an accredited college or university system. At least fifteen (15) of the required semester units must be in Psychology, Sociology, Social Work, Criminology, or a closely related field. And Two (2) years of full-time, paid work experience in victim services providing intake, counseling, and referral services. 2) Describe the plan for development and implementation of training to ensure Specialized Unit Probation Officer(s) assigned to the program received required training: The Fresno County Probation Department will send the VOISE DPO and/or the VWA to training when appropriate and as required by Cal OES. 3) Describe the criteria for probationer case assignment(s) to the unit and describe how the monthly probation caseload is determined and maintained at a reduced level: All new probation felony DV cases will continue to be reviewed by the ADC. Based upon the score calculated from the screening tool (STRONG-R),those Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 4 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: Subrecipient: County of Fresno representing the greatest risk to reoffend; as well as those who represent the greatest risk to the victim and/or public will continue to be referred to VOISE. Currently, many of the cases assigned to the VOISE caseload are High-Risk to reoffend/Violent felony cases. The following priority is to continue to accept cases for VOISE. Offenders convicted of: • A violent felony crime • A violent misdemeanor crime when the case was originally filed as a felony • A misdemeanor crime where there is an established pattern of crime related to DV, sexual assault, dating violence, and/or stalking Cases are assigned to the VOISE caseload by the VOISE ADC and are added to the caseload due to attrition by the expirations of probation and probationers that are committed to the California Department of Corrections and Rehabilitation. At the end of each month, the number of active VOISE probationers on the caseload are recorded. Weekly contacts are audited monthly by the VOISE ADC. The monthly totals will be calculated at the end of the contract period and divided by 12 to produce the average number on the caseload. It is anticipated that there will be an average of 30 probationers intensively supervised under VOISE during the reporting period. Movement of a Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 5 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: Subrecipient: County of Fresno VOISE case to inactive status is considered when, the offender is in custody for longer than 30 days or has fled with whereabouts unknown for 30 or more days. At no time shall the number of cases on inactive status exceed 20% of the overall cases assigned to VOISE. While a case is on inactive status, weekly contact with the probationer will not be maintained. However, services to the victim will continue to be provided. 4) Provide projected statistics for the following: • Number of probationers during the reporting period 60 • Number of field contacts made with victims/survivors 30 • Number of in-person office contacts made with victims/survivors 25 • Number of telephone contacts made with victims/survivors 300 • Number of total contacts with victims/survivors 355 5) Firearms prohibition: Describe the plan to enforce firearms prohibition including: Automated Firearms System (AFS) will continue to be used to search program- specific probationers and identify those offenders possessing firearms. Each offender assigned to the VOISE caseload generates a search using the firearms registration databases, including the AFS; thus, facilitating the removal of any Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 6 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: Subrecipient: County of Fresno prohibited firearm(s) from the offender and subsequent violation charges being filed. The number of program-specific probationers searched using AFS will be reported. Fresno County anticipates that the VOISE DPO will query AFS approximately 30 times. The results of AFS searches will continue to be kept in the individual VOISE offender's case file and reported annually to Cal OES. The VOISE DPO will continue to ensure the following: • The number of offenders found in possession of firearms will be reported and, if applicable, the removal of any prohibited firearm(s) from a probationer's possession will be described. • Each positive result, from an AFS search for weapons registered to a VOISE probationer, will result in Probation initiating a residence search. Searches and any resulting confiscated contraband will be noted in VOISE probationers' case files. • Each residence search where presence of weapons is suspected will involve local law enforcement partners, who will confiscate any firearms and generate new law violation reports, as appropriate. • All weapons in the possession of, accessible by, or surrendered by VOISE probationers will be confiscated or received through Probation's Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 7 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Programmatic Narrative Grant Subaward #: Subrecipient: County of Fresno partnership with local law enforcement, in compliance with DOJ regulations. • The number of VOISE probationers found in possession of firearms and the details of removal of firearms will continue to be reported to Cal OES annually. • Contact probationers on the caseload by telephone or by mail to ensure each probationer understands the provisions of the firearm prohibitions. Upon entering Probation, each offender is given "Probation Instructions," which include prohibition to acquire or possess a firearm, pursuant to Sections 1202.1 and 29800 of the Penal Code. Each offender must sign, acknowledging that he/she has received a copy of the conditions of probation. In addition, each assigned offender will receive an in-person explanation of firearms prohibitions. The VOISE DPO and VWA will work in partnership with the DOJ to identify and distribute educational materials on firearms prohibition and confiscation laws to probationers, firearms dealers, law enforcement agencies, the courts, community-based victim advocates, service providers, and victims/survivors of DV. Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 8 Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Federal Fund Grant Subaward Assurances STOP Violence Against Women Formula Grant Program Subrecipient: Fresno County Cal OES Program Name Grant Grant Subaward Subaward # Performance Period 1 . Probation Specialized Units Program 10/01/23-09/30/24 2. 3. 4. 5. 6. Subrecipients agree to adhere to the following and ensure these assurances are passed down to Second-Tier Subrecipients. 1. Required Audits and Financial Statements (SRH Section 14.005) Subrecipients expending $750,000 or more in federal funds annually must comply with the single audit requirement established by the Federal Office of Management and Budget (OMB) Uniform Guidance 2 C.F.R. Part 200, Subpart F and arrange for a single audit by an independent Certified Public Accountant (CPA) firm annually. Audits conducted under this section will be performed using the guidelines established by the American Institute of Certified Public Accountants (AICPA) for such audits. 0 Subrecipient expends $750,000 or more in federal funds annually. ❑ Subrecipient does not expend $750,000 or more in federal funds annually. 2. Applicability of Part 200 Uniform Requirements and DOJ Grants Financial Guide The Subrecipient (and any Second-Tier Subrecipient) agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") and the current edition of the DOJ Grants Financial Guide as posted on the OVW website, including any updated version that may be posted during the period of performance apply to this Grant Subaward. The Subrecipient (and any Second-Tier Subrecipient) also agrees that all financial records pertinent to this Grant Subaward, including the general accounting ledger and all supporting documents, are subject to Cal OES's review throughout the life of 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 2 the Grant Subaward, during the close-out process, and for seven years after the Subrecipient makes final payments and all other pending matters are closed, unless a different retention period applies. Subrecipients (and any Second-Tier Subrecipients) must provide access to performance measurement information, financial records, supporting documents, statistical records, and any other pertinent records indicated at 2 C.F.R. 200.334. 3. Requirements Related to System for Award Management and Unique Entity Identifiers Subrecipients (and any Second-Tier Subrecipients) must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the current information in SAM. Subrecipients also must comply with applicable restrictions for Second-Tier Subawards, including restrictions on Grant Subawards to entities that do not acquire and provide (to Subrecipients) the unique entity identifier assigned by SAM. The details of the Subrecipients' obligations related to SAM and to unique entity identifiers are posted on the OVW website at https://www.justice.gov/ovw/award- conditions (Award Condition: Requirements related to System for Award Management (SAM) and unique entity identifiers) and are incorporated by reference here. 4. Requirement to Report Actual or Imminent Breach of Personally Identifiable Information Subrecipients (and any Second-Tier Subrecipients) must have written procedures in place to respond in the event of an actual or imminent "breach" (as defined in OMB M-17-12) if they: • Create, collect, use, process, store, maintain, disseminate, disclose, or dispose of "Personally Identifiable Information (PII)" (as defined in 2 C.F.R. 200.1 ) within the scope of an OVW grant-funded program or activity, or • Use or operate a "Federal information system" (as defined in OMB Circular A-130). Subrecipients (and any Second-Tier Subrecipients) must have breach procedures that must include a requirement to report actual or imminent breach of PH to Cal OES no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 3 5. Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons (including reporting requirements and OVW authority to terminate Grant Subaward) Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of Subrecipients (and any Second-Tier Subrecipients), or individuals defined (for purposes of this condition) as "employees" of Subrecipients (and any Second-Tier Subrecipients). The details of the Subrecipients' obligations related to prohibited conduct related to trafficking in persons are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited conduct by Subrecipients related to trafficking in persons (including reporting requirements and OVW authority to terminate award)), and are incorporated by reference here. 6. Determination of Suitability to Interact with Participating Minors This condition applies to the Grant Subaward (if it is indicated) when some or all of the activities to be carried out under the Grant Subaward (whether by Subrecipients, or Second-Tier Subrecipients) is to benefit a set of individuals under 18 years of age. Subrecipients (and any Second-Tier Subrecipients) must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 7. Compliance with Applicable Rules Regarding Approval, Planning, and Reporting of Conferences, Meetings, Trainings, and Other Events Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this Grant Subaward appears on the OVW website at https://www.justice.gov/ovw/conference-planning. 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 4 8. OVW Training Guiding Principles Subrecipients (and any Second-Tier Subrecipients) understand and agree that any training or training materials developed or delivered with funding under this Grant Subaward must adhere to the OVW Training Guiding Principle for Grantee and Subgrantees, available at https://www.justice.gov/ovw/resources-and-faqs- grantees#Discretionary. 9. Potential Imposition of Additional Requirements Subrecipients (and any Second-Tier Subrecipients) agree to comply with any additional requirements that may be imposed by OVW during the period of performance for this Grant Subaward, if Subrecipients are designated as "high-risk" for purposes of the DOJ high-risk grantee list. 10. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 42 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 11. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 38 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 38. Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to Subrecipient organizations (and any Second- Tier Subrecipient organizations) that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to Subrecipients (and any Second-Tier Subrecipients) that are faith-based or religious organizations. 12. Compliance with DOJ Regulations Pertaining to Civil Rights and Nondiscrimination - 28 C.F.R. Part 54 Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "educational programs." 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 5 13. Restrictions on "Lobbying" and Policy Development In general, as a matter of federal law, federal funds may not be used by Subrecipients (and any Second-Tier Subrecipients), either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government, in order to avoid violation of 18 U.S.C. 1913. Subrecipients (or any Second-Tier Subrecipients) may, however, use federal funds to collaborate with and provide information to federal, state, local, tribal and territorial public officials and agencies to develop and implement policies and develop and promote state, local, or tribal legislation or model codes designed to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terms are defined in 34 U.S.C. 12291 (a)) when such collaboration and provision of information is consistent with the activities otherwise authorized under this grant program. Another federal law generally prohibits federal funds awarded by OVW from being used by Subrecipients (and any Second-Tier Subrecipients), to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a Subrecipient (or any Second-Tier Subrecipient) would or might fall within the scope of these prohibitions, the Subrecipient is to contact Cal OES for guidance, and may not proceed without the express prior written approval of Cal OES. 14. Compliance with General Appropriations-law Restrictions on the use of Federal Funds Subrecipients (and any Second-Tier Subrecipients) must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal year, are set out at https://www.justice.gov/ovw/award-conditions (Award Condition: General appropriations-law restrictions on use of federal award funds), and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by Subrecipients (and any Second-Tier Subrecipients) would or might fall within the scope of an appropriations or law restriction, Subrecipients are to contact Cal OES for guidance, and may not proceed without the express prior written approval of Cal OES. 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 6 15. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct Subrecipients (and any Second-Tier Subrecipients) must promptly refer to Cal OES any credible evidence that a principal, employee, agent, Subrecipient, contractor, subcontractor, or other person has, in connection with funds under this Grant Subaward-- (1 ) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this Grant Subaward should must also be reported to Cal OES. Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. 16. Restrictions and Certifications Regarding Non-disclosure Agreements and Related Matters No Subrecipients (and any Second-Tier Subrecipients) under this Grant Subaward, or entity that receives a procurement contract or subcontract with any funds under this Grant Subaward, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this Grant Subaward, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. a. In accepting this Grant Subaward, Subrecipients (and any Second-Tier Subrecipients): 1 ) Represent that they neither require, nor have required, internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and 2) Certify that, if they learn, or are notified, that they have, or have been, requiring their employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations of Grant Subaward funds, will provide prompt written 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 7 notification to Cal OES, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by Cal OES. b. If Subrecipients are authorized under this award to make Second-Tier Subawards, procurement contracts, or both: 1) Subrecipients represent that: a) No other entity (whether through a Second-Tier Subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) that they pass funds to either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b) Appropriate inquiry has been made, or otherwise Subrecipients have an adequate factual basis, to support this representation; and 2) If learned or notified that any Second-Tier Subrecipient, contractor, or subcontractor entity that receives funds under this Grant Subaward is, or has been, requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, they will immediately stop any further obligations of Grant Subaward funds to or by that entity, will provide prompt written notification to Cal OES, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by Cal OES. 17. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) Subrecipients (and any Second-Tier Subrecipients) must comply with, and are subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. Subrecipients (and any Second-Tier Subrecipients) also must inform their employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 8 18. Encouragement of Policies to Ban Text Messaging while Driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the DOJ encourages Subrecipients (and any Second-Tier Subrecipients) to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this Grant Subaward, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 19. Compliance with Statutory and Regulatory Requirements Subrecipients (and any Second-Tier Subrecipients) agree to comply with all relevant statutory and regulatory requirements, which may include, among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the Violence Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of Justice Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of 2013, P.L. 1 13-4, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. 10101 et seq., and OVW's implementing regulations at 28 C.F.R. Part 90. 20. VAWA 2013 Nondiscrimination Condition Subrecipients (and any Second-Tier Subrecipients) acknowledge that 34 U.S.C. 12291 (b)(13) prohibits Subrecipients of OVW awards from excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived race, color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program or activity funded in whole or in part by OVW. Subrecipients may provide sex-segregated or sex-specific programming if doing so is necessary to the essential operations of the program, so long as the Subrecipient provides comparable services to those who cannot be provided with the sex-segregated or sex-specific programming. The Subrecipient (and any Second-Tier Subrecipient) agrees that it will comply with this provision. 21. Misuse of Award Funds Subrecipients (and any Second-Tier Subrecipients) understand and agree that misuse of award funds may result in a range of penalties, including suspension of current and future funds, suspension or debarment from federal grants, recoupment of monies provided under an award, and civil and/or criminal penalties. 22. Confidentiality and Information Sharing Subrecipients (and any Second-Tier Subrecipients) agrees to comply with the provisions of 34 U.S.C. 12291 (b)(2), nondisclosure of confidential or private information, which includes creating and maintaining documentation of 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 9 compliance, such as policies and procedures for release of victim information. Subrecipients (and any Second-Tier Subrecipients) also agree to comply with the regulations implementing this provision at 28 CFR 90.4(b) and "Frequently Asked Questions (FAQs) on the VAWA Confidentiality Provision (34 U.S.C. 12291 (b)(2))" on the OVW website at https://www.justice.gov/ovw/resources-and-fags-grantees. 23. Activities that Compromise Victim Safety and Recovery or Undermine Offender Accountability Subrecipients (and any Second-Tier Subrecipients) agree that Grant Subaward funds will not support activities that compromise victim safety and recovery or undermine offender accountability, such as: procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex, age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or sex of their children; procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services; procedures or policies that impose requirements on victims in order to receive services (e.g., seek an order of protection, receive counseling, participate in couples' counseling or mediation, report to law enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to ensure service providers conduct safety planning with victims; project design and budgets that fail to account for the access needs of participants with disabilities and participants who have limited English proficiency or are Deaf or hard of hearing; or any other activities outlined in the solicitation or companion guide under which the application was submitted. 24. Policy for Response to Workplace-related Incidents of Sexual Misconduct, Domestic Violence, and Dating Violence Subrecipients (and any Second-Tier Subrecipients) must have a policy, or issue a policy within 270 days of the award date, to address workplace-related incidents of sexual misconduct, domestic violence, and dating violence involving an employee, volunteer, consultant, or contractor. The details of this requirement are posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Policy for response to workplace-related sexual misconduct, domestic violence, and dating violence), and are incorporated by reference here. 25. Performance Progress Reports and Final Report Submission Subrecipients agree to provide Cal OES with specific information regarding Grant Subawards. Subrecipients agree to submit an annual report that includes: a) an assessment of whether stated goals and objectives were achieved; b) information on the effectiveness of activities carried out with grant funds, including the number of persons served and the number of persons seeking services who could not be served; c) information on each Grant Subaward made; and d) such other 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 10 information as OVW may prescribe. Subrecipients must use the designated forms and/or systems made available by OVW for performance reporting, which identify the information that Subrecipients must collect and report as a condition of receiving funding under this award. 26. Publications Disclaimer for STOP Formula Subrecipients Subrecipients (and any Second-Tier Subrecipients) agree that all materials and publications (written, web-based, audio-visual, or any other format) resulting from subaward activities shall contain the following statement: "This project was supported by Subgrant No. awarded by the state administering office for the Office on Violence Against Women, U.S. Department of Justice's STOP Formula Grant Program. The opinions, findings, conclusions, and recommendations expressed in this publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the state or the U.S. Department of Justice." 27. Copyrighted Works Pursuant to 2 C.F.R. 200.315(b), Subrecipients (and any Second-Tier Subrecipients) may copyright any work that is subject to copyright and was developed, or for which ownership was acquired, under this Grant Subaward. OVW reserves a royalty- free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work, in whole or in part (including in the creation of derivative works), for federal purposes, and to authorize others to do so. OVW also reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use, in whole or in part (including in the creation of derivative works), any work developed by a Subrecipient (and any Second-Tier Subrecipient), of this Grant Subaward, for federal purposes, and to authorize others to do so. In addition, Subrecipients (and any Second-Tier Subrecipients or contractors) must obtain advance written approval from Cal OES, and must comply with all conditions specified by Cal OES in connection with that approval, before: 1 ) using Grant Subaward funds to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work, or portion thereof, into a new work developed under this Grant Subaward. It is the responsibility of Subrecipients (and any Second-Tier Subrecipients, contractors, or subcontractors as applicable) to ensure that this condition is included in any subaward, contract, or subcontract under this award. 28. Ongoing Compliance with Statutory Certifications Subrecipients (and any Second-Tier Subrecipients) agree that compliance with the statutory certification requirements is an ongoing responsibility during the Grant Subaward period and that, at a minimum, a hold may be placed on the 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 11 Subrecipient's funds for noncompliance with any of the requirements of 34 U.S.C. 10449 (regarding rape exam payments), 34 U.S.C. 10449(e) (regarding judicial notification), 34 U.S.C. 10450 (regarding certain fees and costs), and 34 U.S.C. 10451 (regarding polygraphing of sexual assault victims). Non-compliance with any of the foregoing may also result in termination or suspension of the grant or other remedial measures, in accordance with applicable laws and regulations. 29. Requirements for Subrecipients Providing Legal Assistance Subrecipients (and any Second-Tier Subrecipients) agree that the legal assistance eligibility requirements, as set forth below, are a continuing obligation on the part of Subrecipients (and any Second-Tier Subrecipients). a. The legal assistance eligibility requirements are: 1 ) any person providing legal assistance through a program funded under this grant program a) has demonstrated expertise in providing legal assistance to victims of domestic violence, dating violence, sexual assault, or stalking in the targeted population; or b) is partnered with an entity or person that has demonstrated expertise described in subparagraph (a); and c) has completed or will complete training in connection with domestic violence, dating violence, stalking, or sexual assault and related legal issues, including training on evidence-based risk factors for domestic and dating violence homicide; 2) any training program conducted in satisfaction of the requirement of paragraph (1 ) has been or will be developed with input from and in collaboration with a state, local, territorial, or tribal domestic violence, dating violence, sexual assault, or stalking victim service provider or coalition, as well as appropriate state, local, territorial, and tribal law enforcement officials; 3) any person or organization providing legal assistance through this grant program has informed and will continue to inform state, local, territorial, or tribal domestic violence, dating violence, stalking, or sexual assault programs and coalitions, as well as appropriate state and local law enforcement officials of their work; and 4) Subrecipients' (and any Second-Tier Subrecipients') organizational policies do not require mediation or counseling involving offenders and victims physically together, in cases where sexual assault, dating violence, domestic violence, or 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 12 child sexual abuse is an issue. Subrecipients also agree to ensure that any Second-Tier Subrecipient will comply with this condition. 30. Federal Funding Accounting and Transparency Act (FFATA) Yes No Has the Subrecipient received $25,000,000 or more in federal funds in the preceding fiscal year? ❑ ❑ If the answer is yes, does the amount of federal funds received equal 80% or more of the Subrecipient's annual gross revenue? ❑ ❑ If the answer is yes to the above two questions, did the Subrecipient report to the U.S. Security and Exchange Commission? For additional information reference: Award Condition: Reporting Subawards and Executive Compensation (Updated as of September 2016) i Office of Justice Programs (oip.gov). CERTIFICATION I certify the Subrecipient identified above will comply with the requirements of the Subrecipient Handbook and the federal fund Grant Subaward assurances outlined above. Official Designee's Signature: 9CA • Official Designee's Typed Name: Sal - t Official Designee's Title: Chairman, Fresno County Board of Supervisors Date Executed: 8181z3 ATTEST: BERNICE E.SEIDEL Clerk of the Board of Supervisors County of Fresno,State of California By A O� a >r'r-_ Deputy 2-109d Federal Fund Grant Subaward Assurances - STOP (Revised 11/2022) 13 CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT Subrecipient:Fresno County UEI #XYLKAH3AB4W5 FIPS#: Grant Disaster/Program Title:Probation Specialized Units (PU) Program Performance Period: 10/01/23 to 09/30/24 1 Subaward Amount Requested:$ 100,000 Type of Non-Federal Entity ❑ State Govt El Local Govt ❑ JPA ❑ Non-Profit ❑ Tribe Check Appiicable Box Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal statutes, regulations and grant terms and conditions posed by each subrecipient of pass-through funding.This assessment is made in order to determine and provide an appropriate level of technical assistance, training, and grant oversight to subrecipients for the award referenced above. The following are questions related to your organization's experience in the management of federal grant awards. This questionnaire must be completed and returned with your grant application materials. For purposes of completing this questionnaire,grant manager is the individual who has primary responsibility for day-to-day administration of the grant,bookkeeper/accounting staff means the individual who has responsibility for reviewing and determining expenditures to be charged to the grant award, and organization refers to the subrecipient applying for the award, and/or the governmental implementing agency, as applicable. Assessment Factors Response 1. How many years of experience does your current grant manager have managing >5 years grants? 2. How many years of experience does your current bookkeeper/accounting staff have >5 years managing grants? 3. How many grants does your organization currently receive? 3-10 gran 4. What is the approximate total dollar amount of all grants your organization receives? $2,499,834 5. Are individual staff members assigned to work on multiple grants? Yes b. Do you use timesheets to track the time staff spend working on specific Yes activities/projects? 7. How often does your organization have a financial audit? Annually 8. Has your organization received any audit findings in the last three years? No 9. Do you have a written plan to charge costs to grants? No 10. Do you have written procurement policies? Yes 11. Do you get multiple quotes or bids when buying items or services? Sometime< 12. How many years do you maintain receipts, deposits, cancelled checks, invoices? 3-5 years 13. Do you have procedures to monitor grant funds passed through to other entities? Yes Certification: This is to certify that, to the best of our knowledge and belief, the data furnished above is accurate, complete and current. Signature: (Authorized Agent) Date: Print Name nd tle: Phone Number: al Quintero,Chairman Fresno County Board of Supervisors 559-600-3000 Cal OES Staff Only:SUBAWARD # ATTEST: BERNICE E.SEIDEL Subrecipient Grants Management Assessment(Rev.3/17/22) Clerk of the Board of Supervisors County of Fresno,State of California Byi4^Aj04 ')- t/K'� Deputy Cal OES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Service Area Information Grant Subaward #: Subrecipient: Fresno County l . County or Counties Served: Fresno County where principal office is located: Fresno 2. U.S. Congressional District(s) Served: 5 13 20 21 U.S. Congressional District where principal office is located: 21 3. State Assembly District(s) Served: 8 23 27 31 33 State Assembly District where principal office is located: 31 4. State Senate District(s) Served: 12 14 16 State Senate District where principal office is located: 14 5. Population of Service Area: 1 ,015,190 Grant Subaward Service Area Information - Cal OES 2-154 (Revised 11/2020) Fresno County Probation Department Kirk Haynes Chief Probation Officer Juvenile Division I Com itment Divmision Detention Division Personnel Development&Research Adult Division Administration Division Probation Division Deputy Chief Probation Officer Deputy Chief Probation Officer Deputy Chief Probation Administrative Vicki Noel Joy Thompson Officer Yussel Zalapa Crime Victim Assistance Center Domestic Violence/Sex Offender/Child Abuse Unit Financial Services Automation Services Assistant Deputy Chief Probation Officer Assistant Deputy Chief Probation Officer Probation Business Probation IT Manager Karen Roach Kristine Ruiz Manager Norabelle Elegado David Touma Victim Witness Grant VOISE Grant/DV Probation Anneli Rios,Sr.Advocate Domestic Violence Leta Palmer, Advocate Jeanette Miller, Brenda Muniz,DPO I Specialized Unit James Herrin, IT Analyst IV Jacqueline Villasenor,Advocate Shawn Mims, IT Analyst IV Maryana Amesquita,Advocate Advocate Adrian Pizarro,DPO IV (VOISE) GRANT Russell Pehrson, Mario Renteria,DPO III Brandie Razo,Advocate David Jimenez,DPO IV Business System Analyst III Melinda Taylor,Sr.Advocate Mariana Aranzazu,DPO III Michael Tanaka, IT Analyst II Natalie Walden,Advocate Human Trafficking Vacant,DPO I-III Sue Vang, Program Tech.I Brenda De La Cruz,Advocate Advocacy Grant Luis Duran,DPO III Cybil Luna, Viktoria Grigoryan,Sr. Lara Yrigollen,DPO II Mass Victimization,Sr.Advocate Advocate Delia Fabela,DPO II Cynthia Reinaga, Advocate Maritza Perez,DPO II Mishia Rodriguez,Advocate Luci Garcia,PT I Luis Carbajal,Advocate XC(Gap,)Grant Lauren Mitchell,DPO I Perla Gurrola,Advocate Sara Mitchel,Advocate Meghan Walsh DPO IV Lerma Sison,Advocate Brigid O'Riley,PT 11 u ort Tami Tabacchi,DPO IV Marlene Sanchez,DPO I Liana Diaz,Program Technician II Fabian Salazar, h,D II Vacant,Advocate Cassandra Gough,DPO I Sandra Acosta,Office Assistant Sex Offender/Child Abuse Underserved Victims(Elder Abuse) Extra Help(EH) Debra Gorham,Advocate Anica Cantu,Student Worker Jason Jones,DPO III Vacant,Advocate Jessica Munoz,Student Monica De La Fuente,DPO III Worker Keri Calles,DPO IV SAKI Grant Shirley Parvanian,Volunteer Audrey Rodriguez, III III Sarah Barton,Advocate Jimmy Duarte,DPO II Gloria Aboyte,Student Worker F04/18/231 Accounting Information Fund: 0001 Subclass: 10000 Organization: 34321965 Account: 4380