HomeMy WebLinkAboutACP Trapping 23-0026-005-SF.pdf State of California, Department of Food and Agriculture
AGREEMENT
GAU-03 (Rev.7/2023)
COOPERATIVE AGREEMENT AGREEMENT NUMBER
SIGNATURE PAGE 23-0026-005-SF
1. This Agreement is entered into between the State Agency and the Recipient named below:
STATE AGENCY'S NAME
CALIFORNIA DEPARTMENT OF FOOD AND AGRICULTURE (CDFA)
RECIPIENT'S NAME
COUNTY OF FRESNO
2. The Agreement Term is: October 1, 2023 through September 30, 2024
3. The maximum amount of this Agreement is: $535,427.00
4. The parties agree to comply with the terms and conditions of the following exhibits and attachments
which are by this reference made a part of the Agreement:
Exhibit A: Prime Award Information 2 Page(s)
Recipient and Project Information
Exhibit B: General Terms and Conditions 5 Page(s)
Exhibit C: Payment and Budget Provisions 2 Page(s)
Exhibit D: Federal Terms and Conditions 3 Page(s)
Attachments: Scope of Work and Budget
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
RECIPIENT
RECIPIENT'S NAME (Organization's Legal Name)
COUNTY OF FRESNO
BY (Auth� �.S�ature) DATE SIGNED
6ZfZ-.2
PRINTED NAME AND TITLE RSON SIGNING
MELISSA CREGAN, AGRICULTURAL COMMISSIONER/SEALER OF WEIGHTS AND MEASURES
ADDRESS
1730 S Maple Avenue, Fresno, CA 93702-4596
STATE OF CALIFORNIA
AGENCY NAME
CALIFORNIA DEPARTMENT OF FOOD AND AGRICULTURE (CDFA)
(a6uthorizedura 'g :t`�od ri ue DATE- P'��a�y signed by Laura H. Rodriguez
Date: 2023.08.31 11 :09:51 -07 00
PRINTED NAME AND TITLE OF PERSON SIGNING
_LAURA RODRIGUEZ, STAFF SERVICES MANAGER I, OFFICE OF GRANTS ADMINISTRATION
ADDRESS
1220 N STREET, ROOM 120
SACRAMENTO, CA 95814 CJ
EXHIBIT A
PRIME AWARD INFORMATION
Federal Agency: United States Department of Agriculture, Animal
and Plant Health Inspection Service, Plant
Protection and Quarantine
Federal Award Identification Number: Pending
Federal Award Date: Pending
Catalog of Federal Domestic Assistance Number 10.025
(CFDA) and Name: Plant and Animal Disease, Pest Control and
Animal Care
Amount Awarded to CDFA: $Pendin
Effective Dates for CDFA: October 1, 2023 through September 30, 2024
Federal Award to State Agency is Research &
Development Yes/No Yes
RECIPIENT AND PROJECT INFORMATION
1. CDFA hereby awards an Agreement to the Recipient for the project described herein:
The county shall place and service traps for the detection of the Asian Citrus Psyllid to prevent a
major threat to the citrus industry in California. Food and Agricultural Code 403, 2276.5, and 2283.
To prevent a major threat to the citrus industry in California
Project Title: Asian Citrus Pysllid Year-round Trapping
2.The Managers for this Agreement are:
FOR CDFA: FOR RECIPIENT:
Name: Lauren Murphy Name: Melissa Cregan
Division/Branch: Citrus Pest and Disease Organization: County of Fresno
Prevention
Address: 1220 N Street Address: 1730 S Maple Avenue
City/State/Zip: Sacramento, CA 95814 City/State/Zip: Fresno, CA 93702-4596
Phone: 559-612-3624 Phone: 559-600-1902
Email Address: lauren.murphy@cdfa.ca.gov Email Address: mcregan@fresnocounty.ca.gov
3. The Grant Administrative Contacts for this Agreement are:
FOR CDFA: FOR RECIPIENT:
Name: ThuyVy Truong Name: Elizabeth Ouellette
Division/Branch: Citrus Pest and Disease Organization: County of Fresno
Prevention
Address: 1220 N Street Address: 1730 S Maple Avenue
City/State/Zip: Sacramento, CA 95814 City/State/Zip: Fresno, CA 93702
Phone: 916-699-0161 Phone: 559-600-1920
Email Address: thuyvy.truong@cdfa.ca.gov Email Address: luellette fresnocount ca. ov
FISCAL CONTACT FOR RECIPIENT
(if different from above):
Name: same as above
Organization:
Address:
City/State/Zip:
Phone:
Email Address:
4. RECIPIENT: Please check appropriate box below:
Research and Development (R&D) means all research activities, both basic and applied, and all
development activities that are performed by non-Federal entities. The term research also includes
activities involving the training of individuals in research techniques where such activities utilize the
same facilities as other R&D activities and where such activities are not included in the instruction
function.
This award ❑ does ® does not support R&D.
5. For a detailed description of activities to be performed and duties, see Scope of Work and Budget.
EXHIBIT B
GENERAL TERMS AND CONDITIONS
1. Approval
This Agreement is of no force or effect until signed by both parties. The Recipient may not invoice for
activities performed prior to the commencement date or completed after the termination date of this
Agreement.
2. Agreement Execution
Unless otherwise prohibited by state law, regulation, or Department or Recipient policy, the parties
agree that an electronic copy of a signed Agreement, or an electronically signed Agreement, has the
same force and legal effect as an Agreement executed with an original ink signature. The term
"electronic copy of a signed Agreement" refers to a transmission by facsimile, electronic mail, or other
electronic means of a copy of an original signed Agreement in a portable document format. The term
"electronically signed Agreement" means an Agreement that is executed by applying an electronic
signature using technology approved by all parties.
3. Assignment
This Agreement is not assignable by the Recipient, either in whole or in part, without the prior consent
of the CDFA Agreement Manager or designee in the form of a formal written amendment.
4. Governing Law
This Agreement is governed by and will be interpreted in accordance with all applicable State and
Federal laws.
5. State and Federal Law
It is the responsibility of the Recipient to know and understand which State, Federal, and local laws,
regulations, and ordinances are applicable to this Agreement and the Project, as described in
Exhibit A. The Recipient shall be responsible for observing and complying with all applicable State
and Federal laws and regulations. Failure to comply may constitute a material breach.
6. Recipient Commitments
The Recipient accepts and agrees to comply with all terms, provisions, conditions and commitments
of the Agreement, including all incorporated documents, and to fulfill all assurances, declarations,
representations, and statements made by the Recipient in the application, documents, amendments,
and communications in support of its request for funding.
7. Performance and Assurances
The Recipient agrees to faithfully and expeditiously perform or cause to be performed all Project work
as described in the Scope of Work, and to apply grant funds awarded in this Agreement only to
allowable Project costs.
8. Mutual Liability
Parties shall, to the extent allowed by law, each be individually liable for any and all claims, losses,
causes of action, judgments, damages, and expenses to the extent directly caused by their officers,
agents, or employees.
9. Unenforceable Provision
In the event that any provision of this Agreement is unenforceable or held to be unenforceable, the
parties agree that all other provisions of this Agreement shall remain operative and binding.
10. Contractors/Consultants
The Recipient, and the agents and employees of Recipient, in the performance of this Agreement,
are not officers, employees, or agents of the CDFA. The Recipient's obligation to pay its
Contractors/Consultants is an independent obligation from the CDFA's obligation to make payments
to the Recipient. Recipient agrees to comply with all applicable State and local laws and regulations
during the term of this Agreement. The Recipient is responsible to ensure that any/all
contractors/consultants it engages to carry out activities under this Agreement shall have the proper
licenses/certificates required in their respective disciplines. The Contractors/Consultants shall not
affect the Recipient's overall responsibility for the management of the project, and the Recipient shall
reserve sufficient rights and control to enable it to fulfill its responsibilities under this Agreement.
11. Non-Discrimination Clause
The Recipient agrees that during the performance of this Agreement, it will not discriminate, harass,
or allow harassment or discrimination against any employee or applicant for employment based on
race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical
condition, genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status. The Recipient agrees to require the same of all
contractors and consultants retained to carry out the activities under this Agreement.
The Recipient agrees that during the performance of this Agreement, the evaluation and treatment of
its employees and applicants for employment are free from discrimination and harassment. The
Recipient will comply with the provisions of the Fair Employment and Housing Act (Government Code
section 12990 et seq.) and the applicable regulations promulgated there under (California Code of
Regulations, Title 2, section 7285 et seq.). The applicable regulations of the Fair Employment and
Housing Commission implementing Government Code section 12990 (a-f), set forth in Chapter 5 of
Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by
reference and made a part hereof as if set forth in full. The Recipient will give written notice of their
obligations under this clause to labor organizations with which they have a collective bargaining unit
or other Agreement. The Recipient must include the nondiscrimination and compliance provisions of
this clause in all subcontracts to perform work under this Agreement.
The Recipient agrees to require the same of all contractors and consultants retained to carry out
activities under this Agreement.
12. Excise Tax
The State of California is exempt from federal excise taxes and no payment will be made for any
taxes levied on employees' wages. The CDFA will pay for any applicable State of California or local
sales or use taxes on the services rendered or equipment or parts supplied pursuant to this
Agreement. California may pay any applicable sales and use tax imposed by another State.
13. Disputes
The Recipient must continue with the responsibilities under this Agreement during any dispute. In the
event of a dispute, the Recipient must file a "Notice of Dispute" with the CDFA Agreement Manager,
identified in Exhibit A, or designee within ten (10) calendar days of discovery of the problem. The
Notice of Dispute must contain the Agreement number. Within ten (10) calendar days of receipt of the
Notice of Dispute, the CDFA Agreement Manager or designee must meet with the Recipient for the
purpose of resolving the dispute. In the event of a dispute, the language contained within this
Agreement prevails.
14. Termination for Convenience
This Agreement may be terminated by either party upon written notice. Notice of termination must be
delivered to the other party at least thirty (30) calendar days prior to the intended date of termination.
Notice of termination does not nullify obligations already incurred prior to the date of termination. In
the event of Termination for Convenience of this Agreement by CDFA, CDFA must pay all responsible
costs and non-cancellable obligations incurred by the Recipient as of the date of termination.
15. Termination for Cause
Either party may terminate this Agreement for cause in the event of a material breach of this
Agreement, provided that the non-breaching party provides written notice of the material breach and
ten (10) calendar days to cure the breach. If the breach is not cured to the satisfaction of the
non-breaching party within ten (10) calendar days of receipt of notice, this Agreement shall
automatically terminate and the CDFA shall reimburse the Recipient for all documented costs incurred
up to the date of the notice of termination, including all non-cancellable obligations.
16. Acceptable Failure to Perform
The Recipient shall not be liable for any failure to perform as required by this Agreement, to the extent
such failure to perform is caused by any of the following: labor disturbances or disputes of any kind,
accidents, the inability to obtain any required government approval to proceed, civil disorders, acts of
aggression, acts of God, energy or other conservation measures, failure of utilities, mechanical
breakdowns, materials shortages, disease, pandemics, or similar occurrences.
17. Breach
The parties may be in material breach under this Agreement if they fail to comply with any term of this
Agreement, or a party determines that the other party is not implementing the Project in accordance
with the provisions of this Agreement, or that a party has failed in any other respect to comply with
the provisions of this Agreement. In the event of a material breach, the party identifying the breach
shall provide a Notice of Material Breach to the breaching party within fifteen (15) calendar days upon
discovery of breach. The breaching party shall have fifteen (15) calendar days from receipt of the
notice to notify how it intends to cure the breach. Upon receipt of the proposed cure, the non-
breaching party has fifteen (15) days to accept or reject the proposed cure. Upon the non-breaching
party's approval of the cure, the breaching party has thirty (30) days to implement the cure. If the
breaching party fails to cure the breach within thirty (30) days of the non-breaching party's approval
of the cure, the non-breaching party may take the following respective actions:
A. CDFA may suspend payments;
B. CDFA may demand repayment of all funding;
C. Either party may terminate the Agreement
D. CDFA may debar Recipient; or
E. Either party may take any other action deemed necessary to recover costs.
The non-breaching party shall send a Notice of Failure to Cure Material Breach upon its decision to
carry out any of these actions. These actions are effective upon issuance of the Notice of Failure to
Cure Material Breach, unless the Recipient appeals a Notice of Failure to Cure Material Breach, in
which case the effective date falls on the issuance of a final decision on the appeal.
Where CDFA notifies the Recipient of its decision to demand repayment pursuant to this paragraph,
the funds that are subject to the demand shall be repaid immediately. CDFA may consider the
Recipient's refusal to repay the requested disbursed amount a material breach.
A Notification of Failure to Cure Material Breach may be appealed to CDFA. The appeal must be post
marked within ten (10) calendar days of the date the Recipient received the Notice of Failure to Cure
and addressed to the CDFA Legal Office of Hearing and Appeals or emailed to
CDFA.LegalOffice(cbcdfa.ca.gov.
California Department of Food and Agriculture
Legal Office of Hearing and Appeals
1220 N Street
Sacramento, CA 95814
All notices, communications, and appeals described in this paragraph must be received in writing to
be considered timely.
If CDFA notifies the Recipient of its decision to withhold the entire funding amount from the Recipient
pursuant to this paragraph, this Agreement shall terminate upon receipt of such notice by the
Recipient and CDFA shall no longer be required to provide funds under this Agreement and the
Agreement shall no longer be binding on either party.
18. Publicity and Acknowledgement
The Recipient agrees that it will acknowledge CDFA's support whenever projects funded, in whole or
in part, by this Agreement are publicized in any news media, brochures, publications, audiovisuals,
presentations or other types of promotional material and in accordance with the Grant Procedures
Manual if incorporated by reference and attachment to the Agreement. The Recipients may not use
the CDFA logo.
19. News Releases/Public Conferences
The Recipient agrees to notify the CDFA in writing at least two (2) business days before any news
releases or public conferences are initiated by the Recipient or its Contractors/Consultants regarding
the project described in the Attachments, Scope of Work and Budget and any project results.
20. Scope of Work and Budget Changes
Changes to the Scope of Work, Budget, or the Project term, must be requested in writing to CDFA
Grant Administrative Contact no less than thirty (30) days prior to the requested implementation date.
Any changes to the Scope of Work and Budget are subject to CDFA approval and, at its discretion,
CDFA may choose to accept or deny any changes. If accepted and after negotiations are concluded,
the agreed upon changes will be made and become part of this Agreement. CDFA will respond in
writing within ten (10) business days as to whether the proposed changes are accepted.
21. Reporting Requirements
The Recipient agrees to comply with all reporting requirements specified in Scope of Work and/or
Grant Procedures Manual if incorporated by reference to this Agreement as an attachment.
22. California State Auditor
This Agreement is subject to examination and audit by the California State Auditor for a period of
three (3) years after final payment under the Agreement.
23. Equipment
Purchase of equipment not included in the approved Budget requires prior approval. The Recipient
must comply with state requirements regarding the use, maintenance, disposition, and reporting of
equipment as contained in CCR, Title 3, Division 1, Chapter 5, sections 303, 311, 324.1 and 324.2.
24. Closeout
The Agreement will be closed out after the completion of the Project or project term, receipt and
approval of the final invoice and final report, and resolution of any performance or compliance issues.
25. Confidential and Public Records
The Recipient and CDFA understand that each party may come into possession of information and/or
data which may be deemed confidential or proprietary by the person or organization furnishing the
information or data. Such information or data may be subject to disclosure under the California Public
Records Act or the Public Contract Code. CDFA has the sole authority to determine whether the
information is releasable. Each party agrees to maintain such information as confidential and notify
the other party of any requests for release of the information.
26. Amendments
Changes to funding amount or Agreement term require an amendment and must be requested in
writing to the CDFA Agreement Manager or designee no later than sixty (60) calendar days prior to
the requested implementation date. Amendments are subject to CDFA approval, and, at its discretion,
may choose to accept or deny these changes. No amendments are possible if the Agreement is
expired.
27. Executive Order N-6-22 Russia Sanctions
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding
Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions"
refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as
well as any sanctions imposed under state law. The EO directs state agencies to terminate
agreements with, and to refrain from entering any new agreements with, individuals or entities that
are determined to be a target of Economic Sanctions. Accordingly, should the State determine
Recipient is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned
individuals or entities, that shall be grounds for termination of this agreement. The State shall provide
Recipient advance written notice of such termination, allowing Recipient at least 30 calendar days to
provide a written response. Termination shall be at the sole discretion of the State.
EXHIBIT C
PAYMENT AND BUDGET PROVISIONS
1. Invoicing and Payment
A. For activities satisfactorily rendered and performed according to the attached Scope of Work and
Budget, and upon receipt and approval of the invoices, CDFA agrees to reimburse the Recipient
for actual allowable expenditures incurred in accordance with the rates specified herein, which is
attached hereto and made a part of this Agreement.
B. Invoices must include the Agreement Number, performance period, type of activities performed in
accordance with this Agreement, and when applicable, a breakdown of the costs of parts and
materials, labor charges, and any other relevant information required to ensure proper invoices
are submitted for payment.
C. Unless stated in the Scope of Work quarterly invoices must be submitted to the CDFA
Administrative Contact, within thirty (30) calendar days after the end of each quarter in which
activities under this Agreement were performed.
D. Unless stated in the Scope of Work, a final invoice will be submitted for payment no more than
thirty (30) calendar days following the expiration date of this Agreement, or after project is
complete, whichever comes first. The final invoice must be clearly marked "Final Invoice" thus
indicating that all payment obligations of the CDFA under this Agreement have ceased and that
no further payments are due or outstanding.
2. Allowable Expenses and Fiscal Documentation
A. The Recipient must maintain adequate documentation for expenditures of this Agreement to
permit the determination of the allowability of expenditures reimbursed by CDFA under this
Agreement. If CDFA cannot determine if expenditures are allowable under the terms of this
Agreement because records are nonexistent or inadequate according to Generally Accepted
Accounting Principles, CDFA may disallow the expenditures.
B. If mileage is a reimbursable expense, using a privately-owned vehicle will be at the standard
mileage rate established by the United States (U.S.) Internal Revenue Service (IRS) and in effect
at the time of travel. The standard mileage rate in effect at the time of travel can be found on IRS's
website regardless of funding source/type.
C. If domestic travel is a reimbursable expense, receipts must be maintained to support the claimed
expenditures. The maximum rates allowable are those established by the Federal Travel
Regulation, issued by General Services Administration (GSA), including the maximum per diem
and subsistence rates prescribed in those regulations..
D. If foreign travel is a reimbursable expense, receipts must be maintained to support the claimed
expenditures. The maximum rates allowable are those established in a per diem supplement to
Section 925, Department of State Standardized Regulations.
E. The Recipient will maintain and have available, upon request by CDFA, all financial records and
documentation pertaining to this Agreement. These records and documentation will be kept for
three (3) years after completion of the Agreement period or until final resolution of any
performance/compliance review concerns or litigation claims.
3. Prompt Payment Clause
Payment will be made in accordance with, and within the time specified in, California Government
Code Title 1, Division 3.6, Part 3, Chapter 4.5, commencing with Section 927 - The California Prompt
Payment Act.
4. Budget Contingency Clause
If funding for any fiscal year is reduced or deleted for purposes of this program, the CDFA has the
option to either cancel this Agreement with no liability occurring to the CDFA or offer to amend the
Agreement to reflect the reduced amount.
EXHIBIT D
FEDERAL TERMS AND CONDITIONS
The Recipient and recipients of any subawards under this award, agree to comply with all applicable
requirements of all Federal laws, executive orders, regulations, and policies governing this program,
including but not limited to 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards. For-profit organizations will be subject to 48 CFR Subpart 31.
Recipients are responsible for identifying the federal regulations appropriate to their organization,
consistently applying cost principles and ensuring contractors or consultants comply with applicable
federal regulations.
1. Civil Rights
The Recipient must comply with civil rights and nondiscrimination standards pursuant to the following:
A. Civil Rights Act, 42 USC 2000, as implemented at 28 CFR Part 42;
B. Age Discrimination Act, 42 USC 6101, as implemented at 45 CFR Part 90;
C. Age Discrimination in Employment Act, 29 USC 621, as implemented at 29 CFR Part 1625;
D. Title IX of the Education Amendments of 1972, 20 USC 1681, as implemented at 45 CFR Part 86;
E. Section 504 of the Rehabilitation Act, 29 USC 791, as implemented at 28 CFR Part 41;
F. Executive Order (EO) 11246; and
G. Americans with Disabilities Act, (PL 101-366).
2. Labor Standards
The Recipient must comply with labor standards pursuant to the following:
A. Fair Labor Standards Act, 29 USC 207, as implemented at 29 CFR Part 500-899;
B. Davis-Bacon Act, 40 USC 3141-3148, as implemented at 29 CFR Parts 1, 3, 5, and 7; and
C. Contract Work Hours and Safety Standards Act, 40 USC 3701, as implemented at 29 CFR Part 5.
3. Environmental Standards
The Recipient must comply with environmental standards pursuant to the following:
A. Institution of environmental quality control measures under the National Environmental Policy Act
of 1969 (PL 91-190) and EO 11514 as implemented at 7 CFR Part 1b;
B. Notification of violating facilities pursuant to EO 11738;
C. Protection of wetlands pursuant to EO 11990;
D. Evaluation of flood hazards in floodplains in accordance with EO 11988;
E. Assurance of project consistency with the approved State management program developed under
the Coastal Zone Management Act of 1972 (16 USC §§1451 et seq.);
F. Conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176 (c) of
the Clean Air Act of 1955, as amended (42 USC §§7401 et seq.);
G. Protection of underground sources of drinking water under the Safe Drinking Water Act of 1974,
as amended (PL 93-523); and,
H. Protection of endangered species under the Endangered Species Act of 1973, as amended
(PL 93-205).
4. Drug-Free Environment
The Recipient must comply with drug-free environment standards pursuant to §5151-5610 of the
Drug-Free Workplace Act of 1988, as implemented by 2 CFR 421.
5. Restrictions on Lobbying and Political Activities
The Recipient must comply with lobbying restriction standards pursuant to the Limitations on Use of
Appropriated Funds to Influence Certain Federal Contracting and Financial Transactions,
31 USC 1352, as implemented at 2 CFR 418.
6. Officials Not to Benefit
The Recipient must ensure that no member of Congress be admitted to any share or part of this
Agreement or to any benefit arising from it, in accordance with 41 USC 22.
7. Trafficking in Persons
The Recipient must comply with the provisions in 2 CFR Part 175, prohibiting trafficking in persons.
8. Intergovernmental Review
The Recipient must comply with intergovernmental review standards pursuant to the following:
A. Executive Order 12372, as implemented at 2 CFR 415; and
B. The Intergovernmental Cooperation Act of 1968, 31 USC 6501.
9. Confidentiality
The Recipient must comply with confidentiality standards pursuant to the following:
A. Freedom of Information Act, 5 USC 552, as implemented at 7 CFR Part 1; and
B. Privacy Act, 5 USC 552 (a).
10. Conservation in Procurement
The Recipient must comply with procurement standards pursuant to the Resource Conservation and
Recovery Act, 42 USC 6962 and EO 12873, as implemented at 40 CFR Part 247.
11. Debarment, Suspension, Criminal or Civil Convictions
The Recipient and its principals must comply with debarment and suspension standards pursuant to
the EO 12549, as implemented at 2 CFR 180 and 2 CFR 417.
The Recipient must provide immediate written notice to CDFA if at any time it learns that this
certification was erroneous when made or has become erroneous by reason of changed
circumstances and must require recipients of lower-tier covered transactions under this Agreement
to similarly certify pursuant to EO 12549, as implemented by 2 CFR 180 and 2 CFR 417.
See www.sam.gov to determine debarment and suspension status.
12. Crimes and Prohibited Activities
The Recipient must comply with crimes and prohibited activities standards pursuant to the following:
A. Anti-Kickback (Copeland) Act, as implemented at 29 CFR Part 3.1;
B. False Claims Act, 31 USC 3729; and
C. Program Fraud Civil Remedies Act, 31 USC 3801-3812.
13. Biosafety in Laboratories
The Recipient must comply with laboratory biosafety standards pursuant to the following the Biosafety
in Microbiological and Biomedical Laboratories, published jointly by the Centers for Disease Control
and the National Institutes of Health.
14. Conflicts of Interest
The Recipient must comply with the conflict of interest standards pursuant to 2 CFR 400.2.
15. Inventions, Patents, Copyrights and Project Results
A. The Recipient must comply with invention and patent standards pursuant to the following:
1. Patent Rights in Inventions Made with Federal Assistance, 35 USC 202-204, as implemented
at 37 CFR Part 401 (Bayh-Dole Act and the Technology Transfer Commercialization Act
of 2000) to ensure that inventions made are used in a manner to promote free competition and
enterprise without unduly encumbering future research and discovery.
2. The Plant Variety Protection Act, 7 USC 2321 et seq.
B.The Recipient may retain title to any invention conceived of or first actually reduced to practice
using Federal funds provided Recipient does the following:
1. Reports all subject inventions to CDFA;
2. Makes efforts to commercialize the subject invention through patent or licensing;
3. Formally acknowledges the Federal government's support in all patents that arise from the
subject invention; and
4. Formally grants the Federal government and CDFA a limited use license to the subject
invention.
C. The Recipient may copyright any publications, data, or other copyrightable works developed using
Federal funds provided it provides the Federal government and CDFA a royalty-free,
non-exclusive, and irrevocable license to reproduce, publish, or otherwise use the material, and
agrees that the Federal government and CDFA may do so in cooperation with other public
agencies.
D. The Recipient agrees that the results of this project may be published by the Federal government,
CDFA or appropriate contractors or cooperators as mutually agreed.
16. Care and Use of Laboratory Animals
The Recipient must comply with the care and use of laboratory animal standards pursuant to the
following:
A.Animal Welfare Act, 7 USC 2131, as implemented at 9 CFR, Sub Chapter A, Parts 1-4; and
B. Marine Mammal Protection Act, 16 USC 1361-1407.
17. Fly America Act
The Recipient must comply with the Fly America Act (49 USC 40118) as implemented at
41 CFR 301-10.131 to 301-10.143.
18. Motor Vehicle Safety
The Recipient must comply with seat belt use standards pursuant to the following:
A. Highway Safety Act of 1966 as amended (23 USC 402-403);
B. Occupational Safety and Health Act of 1970 as amended (29 USC 668);
C. Federal Property and Administrative Services Act of 1949 as amended (40 USC §101 et seq.)
D. Increasing Seat Belt Use in the United States (EO 13043).
E. Federal Leadership on Reducing Text Messaging While Driving (EO 13513).
19. Records Retention and Accessibility
The Recipient and its contractors must comply with the procedures and requirements regarding
record retention and accessibility as contained in 2 CFR 200.333 — 200.337.
20. All Other Federal Laws
The Recipient must comply with all applicable requirements of all other Federal laws, executive
orders, regulations, and policies governing this program.
SCOPE OF WORK
AGREEMENT SPECIFICATIONS FOR STATE-COUNTY
ASIAN CITRUS PSYLLID DETECTION TRAPPING
Section 1
The California Department of Food and Agriculture (CDFA) shall:
A. Provide all yellow panel traps, trap parts, and handouts.
B. Provide technical assistance and training to county agricultural commissioner
personnel on the use of traps and detection procedures.
C. Provide county trappers with copies of the CDFA Insect Trapping Guide (ITG) and
Asian citrus psyllid (ACP) Trapping Guidelines FY 2023-2024 (ACPTG). The current
version of the ACPTG is provided along with this Agreement and the ITG. The ITG is
available from the Citrus Division District Manager or online at
https://www.cdfa.ca.gov/plant/PDEP/Insect_Trapping_Guide/.
D. Provide annual training programs for county trapping supervisors.
E. Provide annual training to county trappers and follow up training, as needed, including
training on CDFA's management practices and any necessary mitigations.
F. Conduct quality control (QC) inspections of the county trapping program via field work
inspections and county office visits.
Section 2
The County Agricultural Commissioner shall:
A. Hire and train personnel.
B. Provide and maintain trapping vehicles.
C. Purchase supplies necessary to conduct field activities including permanent markers,
paper clips, etc.
D. Procure shipping supplies including boxes and packing tape.
E. Ensure that supervisors attend training provided by the CDFA State Entomologist, Dr.
Beucke (Kyle.Beucke@cdfa.ca.gov) or the Citrus Pest and Disease Prevention
Division.
1 February 2023
F. Ensure that all trapping activities conform to the current version of the ITG and the
ACPTG, except as noted below.
1. Ensure that a copy of the current version of the ITG is kept in each trapper's
vehicle for reference.
2. Should there be a discrepancy between the ITG and the Scope of Work or
ACPTG, the Scope of Work and ACPTG shall supersede the ITG.
G. Place and service the specified number traps as indicated on the Trapping
Hours/Year Worksheet (THYW) (Form 66-223). The number of active traps must
not exceed the number of traps indicated in the THYW, unless otherwise agreed
to by the Citrus Division District Manager. If an agreement amendment is needed
to modify the THYW, contact the Citrus Division District Manager. Barring any
unique circumstances, modifications may be made up to 90 days prior to the
expiration of the agreement.
H. Trap placements:
1. Year-round trapping: Ensure traps are placed by the beginning of the season
start date of October 1, 2023. Remove traps at the last servicing for the
season so that all traps have been removed by the end of the season,
September 30, 2024. Traps may be left in place if those trap sites are going to
be used in the following ACP detection agreement period.
2. Winter trapping: ensure traps are placed by the beginning of the season start
date of November 1, 2023. Remove traps at the last servicing for the season
so that all traps have been removed by the end of the season, April 30, 2024.
I. Ensure that not more than one trap is placed per sub-grid or quint for general
detection and not more than two per sub-grid for delimitation trapping.
J. Ensure that all traps are properly identified with a unique trap number and
accurately reflect servicing dates. The unique trap numbering system is based
upon the Statewide Trapping Grid (STG). Links to Map Books and Geographic
Information System layers based on the STG are available at
http://maps.cdfa.ca.gov/TrapBooks.
1. The naming convention for the STG is alphanumeric. Columns are named
alphabetically (A— UW) and rows numerically (001 — 656). The grid name is
the combination of column and row names. Naming starts in the northwest
corner of the state and runs through the southeast. The remainder of the
trap number consists of the quint or sub-grid, trap type, and an intra-quint or
intra-sub-grid designation if more than one trap of that type is present, or it
is otherwise needed to track a trap that moves between quints. For
example, trap EV241-18-ACP1 is in grid EV241, sub-grid 18, trap type is
ACP, and it is designated as number 1" ACP trap within that sub-grid.
2 February 2023
2. Ensure that the unique trap number is written correctly on all traps, along with
accurate placement and servicing dates, as appropriate. The following
information must be indicated on each ACP trap:
a. Complete trap number, placement date, and trapper's initials on both non-
adhesive sides of the trap when placing.
K. Ensure that Global Positioning System (GPS) coordinates are recorded for all trap
sites using North American Datum of 1983 (NAD83) in decimal degrees to 6 digits
after the decimal points (e.g., 34.423301, —119.825056). Record GPS reading on the
trap map card. New GPS points must be recorded for traps when they are relocated or
rotated.
L. Ensure that all ACP detection traps are serviced monthly, and all delimitation traps are
serviced either weekly or monthly dependent on situation (see ACPTG for guidance),
from October 1, 2023 through September 30, 2024, unless determined otherwise by
the Citrus Division District Manager.
M. Ensure that all traps removed from the field are sent to CDFA for screening. The
word "Delimitation" must appear on the outside of the shipping box for traps
removed from an ACP delimitation grid. The Citrus Division District Manager will
provide guidance regarding which of the below facilities traps should be sent.
CDFA Screening Facility CDFA Screening Facility
345 E. Tulare Avenue, Suite M 2710 Gateway Oaks Drive, Suite 210-S
Visalia, CA 93277 OR Sacramento, CA 95833
Attention: Elizabeth Zavala Attention: Nilan Watmore
Phone: 559-636-7410 Phone: 916-274-6300
N. Participate in new delimitation activities if requested to do so by CDFA.
O. Ensure that all activities are performed following CDFA's management practices
and any necessary mitigation measures as required and consistent with CDFA's
Checklist. A partially completed Attachment 1 — CDFA Checklist (Checklist)
template is included with this Agreement and is available from the Citrus Division
District Manager. Complete the Checklist prior to conducting trapping activities and
submit the Checklist with the Agreement. When the Agreement ends, a copy of the
Checklist is to be signed and dated by the county project coordinator and emailed to
the Citrus Division Data Analysis and Visualization Unit at
CDFA DL CPDPD DAVU(a--)cdfa.ca.gov.
P. Maintain a Daily Trapping Summary (DTS) (Form 60-210), or equivalent record, for
each trapper. This form must be completed daily, signed by the trapper who
performed the work and submitted to the trapping supervisor. At minimum, the
record must specify the trapper's name, date, county, route/book, and number of
traps placed, removed, serviced, relocated (if applicable), and total number of traps
in service. Any alternate record keeping format used in lieu of the DTS form must be
3 February 2023
agreed to by the Citrus Division District Manager or designee. The records must be
available for immediate review by the Citrus Division District Manager or designee
conducting the QC inspection. All DTS forms, or equivalent records, must be kept
on file, for review by the CDFA Audits Office, for three years. The DTS form is
available from the Citrus Division District Manager.
Q. Complete the Monthly Detection Activity Report (MDAR) form, or equivalent
documentation as agreed to by the Citrus Division District Manager, documenting all
traps deployed, added, removed, and serviced during the month. Equivalent
documentation may include, for example, a pest detection report generated through
CalTrap. Any reporting format used in lieu of the MDAR must be agreed to by the
Citrus Division District Manager or designee. A servicing is an inspection of the trap for
the presence of the target pest. Relocations are considered a trap servicing. Do not
count trap relocations as "removed" and then "placed." A copy of this form must
accompany the monthly invoice. The MDAR form is available from the Citrus Division
District Manager.
R. Provide one set of trapping records for all traps. This set may either be a "Trap Book"
or an electronic record and shall indicate the exact trap location using a site map and
all information regarding trap placement, servicing, relocation, and removal.
S. Maintain an inventory of known host sites. The inventory shall be organized by
square mile, contain the addresses of host properties traceable to the nearest cross
street, and indicate all known hosts on that property. The inventory shall be updated
yearly. The multiple trap card system will suffice for this inventory. This inventory
must be available for the trapper to use in the field daily.
T. Maintain county wall maps with numbered square mile grids based upon the state
trapping grid (STG), depicting the density of all currently deployed traps.
U. Allow state detection personnel and/or federal officers to perform QC inspections on
all ACP trap lines with a 48-hour notice.
V. Allow state detection personnel and/or federal officers to accompany trappers
and/or supervisors in the field with a 48-hour notice. This will be credited as field
training for county personnel.
W. Submit suspect ACP samples to the Plant Pest Diagnostics Center in Sacramento,
California via the most expeditious method, no later than 24-hours after the initial
identification. Notify the Citrus Division District Manager of suspect ACP submitted to
the laboratory. See Submitting Specimens for Identification in the ACPTG.
Plant Pest Diagnostics Center
3294 Meadowview Road
Sacramento, CA 95832
Phone: 916-262-1100
4 February 2023
X. Be fully reimbursed for trapping not in conjunction with other detection activity (i.e.,
stand-alone).
Y. Be reimbursed at six minutes per trap for trapping performed in conjunction with
existing detection trapping routes or sites (i.e., piggybacked). No mileage
reimbursement is allowed for piggybacked traps.
Submit invoices along with the Monthly Detection Activity Report Form, or equivalent
documentation, no later than (30 calendar days) past the end of the month in which
the invoiced activity occurred by e-mail to the Citrus Division County Contracts
Coordinator, ThuyVy (Vy) Truong (Thuyvy.Truong@cdfa.ca.gov) and the designated
Senior Environmental Scientist Supervisor as indicated below. Reimbursement will
not occur unless the trapping Monthly Detection Activity Report Form, or equivalent
documentation, is submitted with the invoice.
Counties Supervisory Environmental Scientist
Fresno, Merced, San Benito VACANT
Contact Central District Manager
Jennifer Willems
Jennifer.Willems cdfa.ca. ov
Kern, Kings, Tulare Kelley Aubushon
Kelle .Aubushon cdfa.ca. ov
Monterey, San Luis Obispo Samuel Ferris Samuel.Ferris cdfa.ca. ov
San Joaquin, Stanislaus, Placer Zachary McCormack
(Zachary.McCormack cdfa.ca. ov
Counties Supervisory Environmental Scientist
Alameda, Contra Costa, San Mateo Laura Irons (Laura.lrons@cdfa.ca.gov)
Santa Cruz
Butte, Colusa, El Dorado, Glenn, Zachary McCormack
Sacramento, Sutter, Tehama (Zachary.McCormack cdfa.ca. ov
Lake, Napa, Solano, Sonoma VACANT
Contact Northern District Manager
Nilan Watmore (Nilan.Watmore@cdfa.ca.gov)
1. If the invoice carries a signature block, the block must be signed. Invoices with
blank signature blocks cannot be processed and will be returned to the county
for re-submission.
2. Only authorized charges matching the Financial Plan will be reimbursed; for
example - salaries, benefits, overhead, supplies, vehicle mileage, and vehicle
leasing costs. These expenditures must be itemized on the invoice with
documentation to support the charges in the event of an audit (federal or
state). Reimbursable items also include supplies procured to support field
activities. Such items must be itemized as "Field Activity Supplies." Any
expenditure that is not listed in the Financial Plan is considered unauthorized
and cannot be reimbursed.
5 February 2023
3. A sample invoice is included with this Agreement and is available from the
Citrus Division District Manager. The county may use this form or submit their
own invoice, but the invoice must contain the following:
a. County name
b. Remit to address
C. Date of submittal
d. Invoice number
e. Agreement name
f. Agreement number
g. Billing period
h. Allowable itemized charges as listed on the Financial Plan:
i. Employee salaries. The following information must be included in the
invoice: employee name (or other unique identifying number),
classification, hours worked on the pest detection program, hourly rate,
benefit rate. Note: The number of hours worked claimed on the invoice
must match those documented on the Monthly Detection Activity Report
Form, or equivalent documentation. Invoices received without this
documentation will not be paid.
j. Vehicle expenses. The following information must be included in the
invoice: vehicle license plate number (or unique identifying number), driver
name, ownership of the vehicle (county, state, or leased), allowable
mileage rate for the vehicle, and if leased, the monthly lease or rental rate
for the vehicle.
4. Payment of the invoice is contingent upon submission of the Monthly Detection
Activity Report Form, and compliance with the required information as listed in
items one and three above.
5. All invoices, including any invoice amendments, must be received within (30
days) of the expiration date of the Agreement. Invoices received more than (30
days) after expiration of the Agreement will not be paid.
6. All invoices without a signature block must be submitted as either an Excel or
PDF file. If submitting via PDF, the file must be clear and legible without any
dark highlights. Invoices that are illegible will not be paid. All illegible invoices
will be returned to the county for re-submission.
7. Payment will be made monthly, in arrears, upon receipt of the Monthly
Detection Activity Report Form, or equivalent documentation, and
approval of the invoice.
8. Please note that CDFA cannot reimburse for more than the total Agreement
amount.
6 February 2023
ASIAN CITRUS PSYLLID TRAPPING GUIDELINES
FY 2023-24
1. Trapping Season
a. Year-round Asian citrus psyllid (ACP) detection trapping occurs from October 1
through September 30.
b. Winter ACP detection trapping occurs from November 1 through April 30.
2. Trapping Locations
a. Conduct detection trapping in all urban and rural residential areas. Refer to the
California Department of Food and Agriculture (CDFA) Insect Trapping Guide
(ITG) for definitions.
b. Conduct delimitation trapping on any type of property with hosts (includes
commercial agriculture).
c. Conduct commercial trapping in commercial citrus groves only.
d. If there are areas deemed to be at high-risk of introductions (packing houses,
swap meets, farmers markets, etc.) additional traps may be placed. Confer with
the Citrus Division District Manager prior to placement of these traps for
approval.
e. Locations should be stand-alone (i.e., not piggybacked), unless otherwise agreed
upon with the Citrus Division District Manager.
3. Trap Density - Traps shall be placed at the following densities. For detection traps,
the Citrus Division District Manager will provide the appropriate number for each
county within the ranges noted below.
a. Detection traps placed at five to 16 traps per square mile.
i. Counties with citrus production in excess of 10,000 acres must place a
maximum of 16 traps per square mile in host trees only. Each trapping
grid must be divided into 16 subgrids using a four-by-four grid layer.
ii. Counties with citrus production between 1 ,000 and 9,999 acres must
place a maximum of nine traps per square mile in host trees only. Each
trapping grid must be divided into nine subgrids using a three-by-three grid
layer.
iii. Counties with citrus production less than 999 acres must place a
maximum of five traps per square mile in host trees only. Each trapping
grid must be divided into five subgrids using a quint grid layer.
b. Delimitation traps placed at 50 traps per square mile in four-square miles
centered on the detection location (i.e., one-mile radius from detection location).
c. Commercial traps placed at one trap per 40 acres.
February 2023
4. Inspection Frequency (see item 13 below for screening procedure).
a. Detection Survey — inspect and remove traps monthly for screening.
b. Delimitation Survey — inspect and remove traps weekly for the first month for
screening, then monthly for 11 more months (12 months total). Remove all traps
at 12 months after the last detection.
c. Commercial Survey — inspect and remove traps every two weeks for screening.
5. Trap - The trap consists of three parts: a yellow panel trap, trap hanger, and paperclip.
6. Attractant - The yellow color is a visual attractant. The trap does not contain a lure or
an insecticide.
7. Hosts - Only citrus (lemon and limes are preferred) and citrus relatives. Citrus relatives
include kumquat, curry leaf, Murraya spp., and orange jasmine/jessamine. Do not
place traps in non-host trees.
8. Trap Numbering
a. Using the alpha-numeric Statewide Trapping Grid (STG), assign a unique trap
number consisting of the STG grid, hyphen, quint or subgrid, hyphen, trap type
ACP and number (use number only if more than one trap is in that quint or
subgrid). For example: JT316-W-ACP2 or JT316-5-ACP.
b. Write the trap number, date of deployment, and trapper's initials on both interior
non-adhesive sides of the trap body. It is easiest to do this before the trap is
opened for deployment.
9. Trap Assembly - Assemble the trap by pulling it open, exposing the yellow sticky
surface. Paperclip the white tabs on the side to hold the trap in position. Place a
Jackson trap hanger through the holes in the top end of the trap (see ITG, page ACP-
2).
10. Trap Placement and GPS
a. Follow the parameters for ACP trap placement in the ITG.
b. All sites trapped must have Global Positioning System (GPS) coordinates
recorded using North American Datum of 1983 (NAD83) in decimal degrees to 6
digits after the decimal points (e.g., 34.423301, —119.825056). If there are more
than 6 digits, truncate (cut off) the additional digits. Do not round up or down.
Record the GPS coordinates of the host on the trap map card. New GPS
coordinates must be recorded when traps are relocated or rotated.
11. Trap Relocation for Year-Round Detection Program
a. Relocations should provide for moving the trap evenly throughout its assigned
area, with a minimum relocation distance of 500 feet. Note: relocation is not
February 2023
required for counties that conduct ACP detection only during the winter season
(November 1 through April 30).
b. When relocating, always use a new trap. Submit all removed traps to a qualified
county screener or a CDFA screening facility (see item 13 below for screening
procedure). Record the GPS coordinates of the new site on the trap card.
i. Detection Survey — Relocate traps every eight weeks, adhering to a
minimum relocation distance of 500 feet, per the ITG.
ii. Delimitation Survey — Relocate in consultation with the Citrus Division
District Manager.
iii. Commercial Trapping — Do not relocate the trap unless the tree is
removed or maintaining the regular servicing interval is compromised.
12. Trap Replacement
a. Replace traps monthly or with each relocation.
b. Change the trap with each relocation, every time a suspect is captured, or when
the trap becomes dirty or cluttered with insects or other debris (i.e., as
necessary).
13. Screening of Traps — All traps removed from the field must be screened for ACP
before being discarded.
a. CDFA maintains screening facilities in Sacramento and Visalia, California for
screening (addresses are below). Shipment costs for sending traps will be
reimbursed by CDFA.
b. Boxes sent to a screening facility must have the county written on the outside of
the box, to allow the screening facility to prioritize particular counties (if directed
to do so) and to assure that suspect psyllids are correctly associated with the
relevant county if additional trap data is required to complete an electronic Pest
and Damage Record (e-PDR).
c. Screening facility addresses and contact information:
CDFA Screening Facility
345 E. Tulare Avenue, Suite M
Visalia, CA 93277
Attention: Elizabeth Zavala
Phone: 559-636-7410
CDFA Screening Facility
2710 Gateway Oaks Drive, Suite 210-S
Sacramento, CA 95833
Attention: Nilan Watmore
Phone: 916-274-6300
February 2023
d. Alternately, counties may instead elect to have a qualified county staff member
perform the screening, with pre-approval from the Citrus Division District
Manager.
14. Submitting Specimens for Identification
a. If an ACP specimen is observed when servicing the trap, the entire trap
containing the suspect insect(s) should be collected and returned to the county
office for supervisory inspection. Before leaving the site, replace the old trap with
a new one.
b. Immediately contact the Citrus Division District Manager.
c. Submit the entire trap, leaving the suspect ACP(s) on the trap, for identification to
the Plant Pest Diagnostics Center (PPDC) in Sacramento, California as efficiently
and quickly as possible, but no longer than 24-hours.
d. If the suspect ACP is alive on the trap, place the trap in the freezer for at least
one hour to kill the specimen. Do not transport live specimens!
e. Mailing address to submit specimens:
Plant Pest Diagnostics Center
3294 Meadowview Road
Sacramento, CA 95832
f. All suspect specimens should be submitted along with Form 65-020, the e-PDR.
The website for the e-PDR is http://phpps.cdfa.ca.gov. Persons submitting this
form will need a username and a password.
g. Notify the Citrus Division District Manager and the State Entomologist, Dr.
Beucke at Kyle.Beucke@cdfa.ca.gov prior to sending the suspect specimens, so
they can notify the PPDC that specimen are on the way. Include the e-PDR
number in this communication.
February 2023
Volume 3.Appendices B through G Appendix C.CEQA Tiering Strategy
Attachment 1 - Tiering Strategy Checklist
Start Date: October 1, 2023
Project Leader: Libby Ouellette
Description of Activity:
Asian citrus psyllid yellow panel traps are hung in or near host plants during the
prescribed trapping season. Residents are notified at time of placement.
Activity Surroundings
(Residential,agriculture, Asian citrus psyllid trapping is conducted within the whole of COUNTY NAME County.
mixed use,other regulated Property types are various(residential,agriculture, mixed use,undeveloped)and have
entities): Asian citrus psyllid host plants on or near them.
Part A
Response Justification/Rationale
Is the proposed activity
under CDFA's discretion? Yes Detect Asian citrus psyllid
Is the activity described in (If the Response is"Partially"or"No"skip to Part C)
the PEIR? Yes PEIR section 3.4.1
Part B
Check
Applicable
Requirements
General Requirements
Conduct activity as described in Chapters 2 and 3 of PEIR
Include applicable PEIR requirements in Compliance Agreements with regulated entities,
based on the activities the regulated entities may conduct in response to quarantine
Activity Site Specific Review
Database Date Reviewed Mitigation If Any
California Natural Diversity Database N/A
303(d) List of Impaired Waters N/A
EnviroStor Hazardous Site N/A
California Department of Food and Agriculture C-22 Sep 2016
Statewide Plant Pest Prevention and Management Program Project No.11.001
Final PEIR
Volume 3.Appendices B through G Appendix C.CEQA Tiering Strategy
Check
Applicable
Requirements
Management Practices
MP-SPRAY-1: Conduct a Site Assessment
MP-SPRAY-2: Properly clean and calibrate all equipment to apply chemicals uniformly ✓
and in the correct quantities
MP-SPRAY-3: Follow pesticide application laws and regulations, and label directions
MP-SPRAY-4:Apply chemicals only under favorable weather conditions
MP-SPRAY-5: Follow integrated pest management and drift reduction techniques
MP-SPRAY-6: Clean equipment and dispose of rinse water per label directions
MP-SPRAY-7: Follow appropriate product storage procedures
MP-AERIAL-1: Use appropriate aerial spray treatment procedures
MP-GROUND-1: Follow appropriate ground-rig foliar treatment procedures
MP-GROUND-2: Follow appropriate low-pressure backpack treatment procedures
MP-GROUND-3:Train personnel in proper use of pesticides
MP-GROUND-4: Enforce runoff and drift prevention
MP-HAZ-1: Implement a Spill Contingency Plan
MP-HAZ-2: Use safety and cleanup materials checklist
MP-HAZ-3: Implement decontamination
MP-HAZ-4: Follow appropriate disposal procedures
Mitigation Measures
Mitigation Measure BIO-CHEM-2: CDFA will obtain technical assistance from USFWS,
CDFW and NMFS to identify site-specific buffers and other measures to protect habitats
utilized by special-status species
Mitigation Measure HAZ-GEN-4a: Determine Potential for Hazardous Materials Exposure
Mitigation Measure HAZ-GEN-4b: Conduct a Hazardous Materials Records Search before ✓
Beginning Proposed Program Activities at a Given Site
Mitigation Measure HAZ-GEN-4c: Stop work and implement hazardous materials ✓
investigations/ remediation for contamination health risks
Mitigation Measure HAZ-CHEM-la: Conduct Public Information Sessions Regarding ✓
Pesticide Safety Practices
Mitigation Measure HAZ-CHEM-1b: Conduct Training Sessions and Prepare Educational ✓
Materials Regarding Safe Handling and Application of Pesticides
Mitigation Measure HAZ-CHEM-3: Require Compliance with the Proposed Program's ✓
Authorized Chemical Application Scenarios
Mitigation Measure NOISE-PHYS-1: Conduct Activities during the Daytime
Mitigation Measure WQ-CHEM-2:Track Emerging Water Quality Standards and
Implement Additional Mitigation as Appropriate
Mitigation Measure WQ-CHEM-5: Require Implementation of Proposed Program MPs as
Part of Compliance Agreements
Mitigation Measure WQ-CUM-1: Identify whether Proposed Program Pesticide
Applications May Occur in Proximity to Impaired Waterbodies, and Implement
Appropriate MPs
California Department of Food and Agriculture C-23 Sep 2016
Statewide Plant Pest Prevention and Management Program Project No.11.001
Final PER
Volume 3.Appendices B through G Appendix C.CEQA Tiering Strategy
Part C
Y/N Justification/Rationale
Step 1
Is the Activity substantially (If yes go to Step 2, if no move to the next question)
similar to that considered in the
PEIR?
If a management practice that (If yes go to Step 2, if no move to the next question)
was not included in the PER is
being considered,would it be
equivalent or more effective to
the management practice
originally considered in the
PEIR?
I
If a mitigation measure that (If yes go to Step 2, if no move to the next question)
was not included in the PEIR is
being considered,would it be
equivalent or more effective to
the mitigation measure
originally considered in the
PEIR?
Would the activity result in (If yes go to Step 3, if no go to Step 2)
potentially significant impacts
which were not considered in
the PEIR, not considered to be
significant in the PER, or would
be substantially more
significant than disclosed in the
PEIR?
Step 2 Attach supporting documentation for determination, and CEQA
Addendum, as applicable
Step 3 Attach tiered CEQA document, and identify additional requirements
from that document
Confirmation of Implementation(following completion of activity)
Project Leader Name:
Signature*:
End Date:
*This signature confirms that all applicable requirements identified on this checklist and related documentation has been
properly implemented.
California Department of Food and Agriculture C-24 Sep 2016
Statewide Plant Pest Prevention and Management Program Project No.11.001
Final PER
State of California
Department of Food and Agriculture County: FRESNO
Citrus Pest and Disease Prevention Division
Fiscal Year: 2023-24
TRAPPING HOURS/YEAR WORKSHEET
Green=fillable cells to be completed by the County.
Purple=subtotals and totals. These contain formulas-DO NOT MODIFY!
TRAPPING SEASON
Trap Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DETECTION
DELIMITATION
COMMERCIAL
0 weekly servicings 0 biweekly servicings 0 monthly servicings
Trap Type #of traps x serv/year' = serv/year/trap
Detection 2752 x 9.00 = 24,768
Detection x 0
Delimitation x = 0
Delimitation x = 0
Delimitation x = 0
Commercial x = 0
x = 0
x = 0
x = 0
x = 0
Total: 24,768
NOTE: serv/year*. Insert figure from Servicings per Year sheet
DETECTION: 24,768 - 4.57 = 5,419.69 x 1.1 (10%): 5,961.66
(A) (B) (C) (D)
DELIMITATION: 0 - 0.00 = 0 x 1.1 (10%): 0.00
(A) (B) (C) (D)
COMMERCIAL: 0 - = 0 x1.1 (10%): 0.00
(A) (B) (C) (D)
TOTAL: 5,961.66
A= Servicings/year/trap- calculated electronically.
B= Average#of traps serviced per hour-figure entered by person completing work sheet.
C= Hours/year-calculated electronically.
D= Hours/year plus 10%-calculated electronically. "D"represents the billable hours for the trapper(s)in the field and is applied to the
work plan in the"Detection"section. In addition to the detection trapper hours,the financial plans also cover non-detection
(supervisor,administrative,etc.)hours.
2/13/23
Form 66-223
State of California
Department of Food and Agriculture County: FRESNO
Citrus Pest and Disease Prevention Division
Fiscal Year: 2024-25
TRAPPING HOURS/YEAR WORKSHEET
Green=fillable cells to be completed by the County.
Purple=subtotals and totals. These contain formulas-DO NOT MODIFY!
TRAPPING SEASON
Trap Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
DETECTION
DELIMITATION
COMMERCIAL
0 weekly servicings 0 biweekly servicings 0 monthly servicings
Trap Type #of traps x serv/year' = serv/year/trap
Detection 2752 x 3.00 = 8,256
Detection x 0
Delimitation x = 0
Delimitation x = 0
Delimitation x = 0
Commercial x = 0
x = 0
x = 0
x = 0
x = 0
Total: 8,256
NOTE: serv/year*. Insert figure from Servicings per Year sheet
DETECTION: 8,256 - 4.57 = 1,806.56 x1.1 (10%): 1,987.22
(A) (B) (C) (D)
DELIMITATION: 0 - 0.00 = 0 x 1.1 (10%): 0.00
(A) (B) (C) (D)
COMMERCIAL: 0 - = 0 x1.1 (10%): 0.00
(A) (B) (C) (D)
TOTAL: 1,987.22
A= Servicings/year/trap- calculated electronically.
B= Average#of traps serviced per hour-figure entered by person completing work sheet.
C= Hours/year-calculated electronically.
D= Hours/year plus 10%-calculated electronically. "D"represents the billable hours for the trapper(s)in the field and is applied to the
work plan in the"Detection"section. In addition to the detection trapper hours,the financial plans also cover non-detection
(supervisor,administrative,etc.)hours.
2/13/23
Form 66-223
Servicings per Year Table
Weekly Bi-weekly 1 x / month
1 mo 4.33 2.17 1 .00
2 mo 8.67 4.33 2.00
3 mo 13.00 6.50 3.00
4 mo 17.33 8.67 4.00
5 mo 21 .67 10.83 5.00
6 mo 26.00 13.00 6.00
7 mo 30.33 15.17 7.00
8 mo 34.67 17.33 8.00
9 mo 39.00 19.50 9.00
10 mo 43.33 21 .67 10.00
11 mo 47.67 23.83 11 .00
12 mo 52.00 26.00 12.00
Formula: Number of months divided by twelve (=fraction of year), multiplied by the number of weeks in a
year, divided by the servicing interval (i.e., 52/2 = biweekly servicing).
For example: 8-month/biweekly= 8/12 = .66*52 = 34.66/2 = 17.33.
2/13/2023
California Department of Food and Agriculture
Agreement Name: ACP Detection Agreement
Agreement Number:
County: Fresno
Submit Invoice to: ThuyVy Truong (ThuyVy.Truong@cdfa.ca.gov)and Lauren Murphy(lauren.murphy@cdfa.ca.gov)
Invoice Number:
Billing Period:
Submittal Date:
Remit Payment to: [Insert County Address]
Asian Citrus Psyllid Detection Program
Agreement Number:
October 1, 2023- September 30, 2024
Invoice for Period from [Month, Date, Year]
Personnel Services
Employee Name and Classification Hours Rate Benefits Total Salaries
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
0.00 $0.00 $0.00 $0.00
Total Hours: 0.00 Total Salaries: $0.00
Total Personnel Services: $0.00
Indirect (up to 25% of Personnel Services): $0.00
Total Personnel Services: $0.00
Operating Expenses
Supplies $0.00
Subcontractor $0.00
Other Items of Expense $0.00
Total Operating Expenses: $0.00
Vehicle Usage Miles Rate
Vehicle Mileage 0.00 0.655 $0.00
Total Mileage Cost: $0.00
Total Operating Expenses $0.00
Grand Total: $0.00
Agreement Amount $0.00
Billed to Date $0.00
Balance $0.00
FRESNO COUNTY DEPARTMENT OF AGRICULTURE
FY 2023-24 Asian Citrus Psyllid(ACP)Trapping Financial Plan
2/6123
Green=fillable cells to be completed by the County.
Purple=subtotals and totals. These contain formulas-DO NOT MODIFY!
Orange=instructions.
A. PERSONNEL
TOTAL
1. STAFF-Detection Trappers HOURS/ WORK
Employee Name Classification DAY DAYS HOURS
1 Agricultural Field Aide 1 Agricultural Field Aide 8.00 186.00 1488.00
2 Agricultural Field Aide 2 Agricultural Field Aide 8.00 186.00 1488.00
3 Agricultural Field Aide 3 Agricultural Field Aide 8.00 186.00 1488.00
4 Agricultural Field Aide 4 Agricultural Field Aide 8.00 124.00 992.00
5 Agricultural Field Aide 5 Agricultural Field Aide 8.00 42.00 336.00
6 Agricultural Technician 1 Agricultural Technician 8.00 21.00 168.00
7 0.00 0.00 0.00
8 0.00 0.00 0.00
9 0.00 0.00 0.00
10 0.00 0.00 0.00
11 0.00 0.00 0.00
12 0.00 0.00 0.00
13 0.00 0.00 0.00
14 0.00 0.00 0.00
15 0.00 0.00 0.00
Subtotal: 5,960.00 0.00
2. SALARIES-Detection Trappers HOURLY RATE
w/o BENEFITS HOURS SALARY
1 Agricultural Field Aide 1 Agricultural Field Aide $19.87 1488.00 $29,567.00
2 Agricultural Field Aide 2 Agricultural Field Aide $19.87 1488.00 $29,567.00
3 Agricultural Field Aide 3 Agricultural Field Aide $19.87 1488.00 $29,567.00
4 Agricultural Field Aide 4 Agricultural Field Aide $19.87 992.00 $19,711.00
5 Agricultural Field Aide 5 Agricultural Field Aide $19.87 336.00 $6,676.00
6 Agricultural Technician 1 Agricultural Technician $24.38 168.00 $4,096.00
7 $0.00 0.00 $0.00
8 $0.00 0.00 $0.00
9 $0.00 0.00 $0.00
10 $0.00 0.00 $0.00
11 $0.00 0.00 $0.00
12 $0.00 0.00 $0.00
13 $0.00 0.00 $0.00
14 $0.00 0.00 $0.00
15 $0.00 0.00 $0.00
Subtotal: $119,184.00
3. BENEFITS- Detection Trappers BENEFIT BENEFIT
RATE(%) SALARY COST
1 Agricultural Field Aide 1 Agricultural Field Aide 93.1000% $29,567.00 $27,527.00
2 Agricultural Field Aide 2 Agricultural Field Aide 93.1000% $29,567.00 $27,527.00
3 Agricultural Field Aide 3 Agricultural Field Aide 93.1000% $29,567.00 $27,527.00
4 Agricultural Field Aide 4 Agricultural Field Aide 93.1000% $19,711.00 $18,351.00
5 Agricultural Field Aide 5 Agricultural Field Aide 93.1000% $6,676.00 $6,215.00
6 Agricultural Technician 1 Agricultural Technician 85.2000% $4,096.00 $3,490.00
7 0.0000% $0.00 $0.00
8 0.0000% $0.00 $0.00
9 0.0000% $0.00 $0.00
10 0.0000% $0.00 $0.00
11 0.0000% $0.00 $0.00
12 0.0000% $0.00 $0.00
13 0.0000% $0.00 $0.00
14 0.0000% $0.00 $0.00
15 0.0000% $0.00 $0.00
Subtotal: $110,637.00
DETECTION STAFF SUBTOTAL: $229,821.00
TOTAL
4. STAFF-Non-Detection HOURS/ WORK
Employee Name Classification DAY DAYS HOURS
1 Assistant Agricultural Commissioner Assistant Agricultural Commissioner 0.10 64.00 6.00
2 Deputy Agricultural Commissioner Deputy Agricultural Commissioner 0.10 120.00 12.00
3 Entomologist Entomologist 1.20 186.00 223.00
4 Supervising Ag Standards Specialist Supervising Ag Standards Specialist 2.00 186.00 372.00
5 Ag Standards Specialist 1/11/ill/Trainee Ag Standards Specialist 1/11/ill/Trainee 0.50 186.00 93.00
6 Office Assistant Office Assistant 0.40 186.00 74.00
7 Program Technician Program Technician 2.00 9.00 18.00
8 0.00 0.00 0.00
9 0.00 0.00 0.00
10 0.00 0.00 0.00
Subtotal: 798.00
5. SALARIES- Non-Detection Staff HOURLY RATE
w/o BENEFITS HOURS SALARY
1 Assistant Agricultural Commissioner Assistant Agricultural Commissioner $66.45 6.00 $399.00
2 Deputy Agricultural Commissioner Deputy Agricultural Commissioner $59.36 12.00 $712.00
3 Entomologist Entomologist $46.20 223.00 $10,303.00
4 Supervising Ag Standards Specialist Supervising Ag Standards Specialist $46.13 372.00 $17,160.00
5 Ag Standards Specialist 1/11/ill/Trainee Ag Standards Specialist 1/II/III/Trainee $34.45 93.00 $3,204.00
6 Office Assistant Office Assistant $24.31 74.00 $1,799.00
7 Program Technician Program Technician $30.45 18.00 $548.00
8 $0.00 0.00 $0.00
9 $0.00 0.00 $0.00
10 $0.00 0.00 $0.00
Subtotal: $34,125.00
6. BENEFITS- Non-Detection Staff BENEFIT BENEFIT
RATE(%) SALARY COST
1 Assistant Agricultural Commissioner Assistant Agricultural Commissioner 80.9000% $399.00 $323.00
2 Deputy Agricultural Commissioner Deputy Agricultural Commissioner 80.8000% $712.00 $575.00
3 Entomologist Entomologist 81.9000% $10,303.00 $8,438.00
4 Supervising Ag Standards Specialist Supervising Ag Standards Specialist 86.7000% $17,160.00 $14,878.00
5 Ag Standards Specialist 1/11/111/Trainee Ag Standards Specialist 1/11/111/Trainee 79.2000% $3,204.00 $2,538.00
6 Office Assistant Office Assistant 69.9000% $1,799.00 $1,258.00
7 Program Technician Program Technician 93.0000% $548.00 $510.00
8 0.0000% $0.00 $0.00
9 0.0000% $0.00 $0.00
10 0.0000% $0.00 $0.00
Subtotal: $28,520.00
NON-DETECTION STAFF SUBTOTAL: $62,645.00
OVERHEAD
SALARIES BENEFITS COST
25.00%Overhead(Not to exceed 25%) $153,309.00 $139,157.00 $73,117.00
TOTAL PERSONNEL COST: $365,583.00
B. SUPPLIES(Itemized,such as:trapping poles,office supplies,etc.)
Description COST
1 Office Supplies $2,100.00
2 Field Activity Supplies $2,100.00
3
4
TOTAL SUPPLY COST: $4,200.00
C. SUBCONTRACTOR TITLE HOURLY RATE HOURS COST
1 $0.00
2 $0.00
3 $0.00
4 $0.00
TOTAL SUBCONTRACTOR COST: $0.00
D. VEHICLE OPERATIONS
COUNTY NO.OF MILEAGE COST
VEHICLES USAGE PER VEHICLE PER
MONTHS PER MONTH MILE* COST
4.00 9.00 1200.00 $0.655 $28,296.00
STATE NO.OF MILEAGE COST
VEHICLES USAGE PER VEHICLE PER
MONTHS PER MONTH MILE* COST
0.00 0.00 0.00 $0.655 $0.00
NO.OF NO.OF MILEAGE COST
LEASED COST PER USAGE PER VEHICLE PER
VEHICLES MONTH MONTHS PER MONTH MILE* COST
0.00 0.00 0.00 0.00 $0.655 $0.00
VEHICLE COST TOTAL: $28,296.00
E. OTHER ITEMS OF EXPENSE(e.g.,communications,IT services)
Description COST
1 Shipping and Handling $200.00
2 Data Plans/Computer Lease/Cell Phone $2,000.00
3 Prof&Spec Service(Contract Review) $100.00
4 Tran and Travel County Garage/GPS $1,000.00
TOTAL SUPPLY COST: $3,300.00
Per federal audit guidelines,this rate cannot be exceeded. However,if your county's internal policy uses a lower rate,that rate may be applied.
Salary rates subject to change due to changes in labor contracts program modifications,cost-of-living adjustments,step increases,classification series,fringe benefits,etc.
FY 2023-24 ACP Trapping Cost: $401,379.00
FY 2023-24&2024-25 ACP Trapping Total Cost: $535,427.00
COMMENTS:
FRESNO COUNTY DEPARTMENT OF AGRICULTURE
FY 2024-25 Asian Citrus Psyllid(ACP)Trapping Financial Plan
2/6123
Green=fillable cells to be completed by the County.
Purple=subtotals and totals. These contain formulas-DO NOT MODIFY!
Orange=instructions.
A. PERSONNEL
TOTAL
1. STAFF-Detection Trappers HOURS/ WORK
Employee Name Classification DAY DAYS HOURS
1 Agricultural Field Aide 1 Agricultural Field Aide 8.00 62.00 496.00
2 Agricultural Field Aide 2 Agricultural Field Aide 8.00 62.00 496.00
3 Agricultural Field Aide 3 Agricultural Field Aide 8.00 62.00 496.00
4 Agricultural Field Aide 4 Agricultural Field Aide 8.00 40.00 320.00
5 Agricultural Field Aide 5 Agricultural Field Aide 8.00 16.00 128.00
6 Agricultural Technician 1 Agricultural Technician 8.00 6.00 48.00
7 0.00 0.00 0.00
8 0.00 0.00 0.00
9 0.00 0.00 0.00
10 0.00 0.00 0.00
11 0.00 0.00 0.00
12 0.00 0.00 0.00
13 0.00 0.00 0.00
14 0.00 0.00 0.00
15 0.00 0.00 0.00
Subtotal: 1,984.00 0.00
2. SALARIES-Detection Trappers HOURLY RATE
w/o BENEFITS HOURS SALARY
1 Agricultural Field Aide 1 Agricultural Field Aide $19.87 496.00 $9,856.00
2 Agricultural Field Aide 2 Agricultural Field Aide $19.87 496.00 $9,856.00
3 Agricultural Field Aide 3 Agricultural Field Aide $19.87 496.00 $9,856.00
4 Agricultural Field Aide 4 Agricultural Field Aide $19.87 320.00 $6,358.00
5 Agricultural Field Aide 5 Agricultural Field Aide $19.87 128.00 $2,543.00
6 Agricultural Technician 1 Agricultural Technician $24.38 48.00 $1,170.00
7 $0.00 0.00 $0.00
8 $0.00 0.00 $0.00
9 $0.00 0.00 $0.00
10 $0.00 0.00 $0.00
11 $0.00 0.00 $0.00
12 $0.00 0.00 $0.00
13 $0.00 0.00 $0.00
14 $0.00 0.00 $0.00
15 $0.00 0.00 $0.00
Subtotal: $39,639.00
3. BENEFITS- Detection Trappers BENEFIT BENEFIT
RATE(%) SALARY COST
1 Agricultural Field Aide 1 Agricultural Field Aide 93.1000% $9,856.00 $9,176.00
2 Agricultural Field Aide 2 Agricultural Field Aide 93.1000% $9,856.00 $9,176.00
3 Agricultural Field Aide 3 Agricultural Field Aide 93.1000% $9,856.00 $9,176.00
4 Agricultural Field Aide 4 Agricultural Field Aide 93.1000% $6,358.00 $5,919.00
5 Agricultural Field Aide 5 Agricultural Field Aide 93.1000% $2,543.00 $2,368.00
6 Agricultural Technician 1 Agricultural Technician 85.2000% $1,170.00 $997.00
7 0.0000% $0.00 $0.00
8 0.0000% $0.00 $0.00
9 0.0000% $0.00 $0.00
10 0.0000% $0.00 $0.00
11 0.0000% $0.00 $0.00
12 0.0000% $0.00 $0.00
13 0.0000% $0.00 $0.00
14 0.0000% $0.00 $0.00
15 0.0000% $0.00 $0.00
Subtotal: $36,812.00
DETECTION STAFF SUBTOTAL: $76,451.00
TOTAL
4. STAFF-Non-Detection HOURS/ WORK
Employee Name Classification DAY DAYS HOURS
1 Assistant Agricultural Commissioner Assistant Agricultural Commissioner 0.10 10.00 1.00
2 Deputy Agricultural Commissioner Deputy Agricultural Commissioner 0.10 63.00 6.00
3 Entomologist Entomologist 1.20 63.00 76.00
4 Supervising Ag Standards Specialist Supervising Ag Standards Specialist 2.00 63.00 126.00
5 Ag Standards Specialist 1/11/ill/Trainee Ag Standards Specialist 1/11/ill/Trainee 0.50 63.00 32.00
6 Office Assistant Office Assistant 0.40 63.00 25.00
7 Program Technician Program Technician 2.00 3.00 6.00
8 0.00 0.00 0.00
9 0.00 0.00 0.00
10 0.00 0.00 0.00
Subtotal: 272.00
5. SALARIES- Non-Detection Staff HOURLY RATE
w/o BENEFITS HOURS SALARY
1 Assistant Agricultural Commissioner Assistant Agricultural Commissioner $66.45 1.00 $66.00
2 Deputy Agricultural Commissioner Deputy Agricultural Commissioner $59.36 6.00 $356.00
3 Entomologist Entomologist $46.20 76.00 $3,511.00
4 Supervising Ag Standards Specialist Supervising Ag Standards Specialist $46.13 126.00 $5,812.00
5 Ag Standards Specialist 1/11/ill/Trainee Ag Standards Specialist 1/II/III/Trainee $34.45 32.00 $1,102.00
6 Office Assistant Office Assistant $24.31 25.00 $608.00
7 Program Technician Program Technician $30.45 6.00 $183.00
8 $0.00 0.00 $0.00
9 $0.00 0.00 $0.00
10 $0.00 0.00 $0.00
Subtotal: $11,638.00
6. BENEFITS- Non-Detection Staff BENEFIT BENEFIT
RATE(%) SALARY COST
1 Assistant Agricultural Commissioner Assistant Agricultural Commissioner 80.9000% $66.00 $53.00
2 Deputy Agricultural Commissioner Deputy Agricultural Commissioner 80.8000% $356.00 $288.00
3 Entomologist Entomologist 81.9000% $3,511.00 $2,876.00
4 Supervising Ag Standards Specialist Supervising Ag Standards Specialist 86.7000% $5,812.00 $5,039.00
5 Ag Standards Specialist 1/11/111/Trainee Ag Standards Specialist 1/11/111/Trainee 79.2000% $1,102.00 $873.00
6 Office Assistant Office Assistant 69.9000% $608.00 $425.00
7 Program Technician Program Technician 93.0000% $183.00 $170.00
8 0.0000% $0.00 $0.00
9 0.0000% $0.00 $0.00
10 0.0000% $0.00 $0.00
Subtotal: $9,724.00
NON-DETECTION STAFF SUBTOTAL: $21,362.00
OVERHEAD
SALARIES BENEFITS COST
25.00%Overhead(Not to exceed 25%) $51,277.00 $46,536.00 $24,453.00
TOTAL PERSONNEL COST: $122,266.00
B. SUPPLIES(Itemized,such as:trapping poles,office supplies,etc.)
Description COST
1 Office Supplies $500.00
2 Field Activity Supplies $500.00
3 $0.00
4 $0.00
TOTAL SUPPLY COST: $1,000.00
C. SUBCONTRACTOR TITLE HOURLY RATE HOURS COST
1 $0.00
2 $0.00
3 $0.00
4 $0.00
TOTAL SUBCONTRACTOR COST: $0.00
D. VEHICLE OPERATIONS
COUNTY NO.OF MILEAGE COST
VEHICLES USAGE PER VEHICLE PER
MONTHS PER MONTH MILE* COST
4.00 3.00 1200.00 $0.655 $9,432.00
STATE NO.OF MILEAGE COST
VEHICLES USAGE PER VEHICLE PER
MONTHS PER MONTH MILE* COST
0.00 0.00 0.00 $0.655 $0.00
NO.OF NO.OF MILEAGE COST
LEASED COST PER USAGE PER VEHICLE PER
VEHICLES MONTH MONTHS PER MONTH MILE* COST
0.00 0.00 0.00 0.00 $0.655 $0.00
VEHICLE COST TOTAL: $9,432.00
E. OTHER ITEMS OF EXPENSE(e.g.,communications,IT services)
Description COST
1 Shipping and Handling $100.00
2 Data Plans/Computer Lease/Cell Phone $800.00
3 Prof&Spec Service(Contract Review) $100.00
4 Tran and Travel County Garage/GPS $350.00
TOTAL SUPPLY COST: $1,350.00
Per federal audit guidelines,this rate cannot be exceeded. However,if your county's internal policy uses a lower rate,that rate may be applied.
Salary rates subject to change due to changes in labor contracts program modifications,cost-of-living adjustments,step increases,classification series,fringe benefits,etc.
FY 2024-25 ACP Trapping Cost: $134,048.00
COMMENTS:
Fresno County utilizes payroll actuals,salary and benefit rates may vary
CONTRACT NAME: Asian Citrus Psyllid Year-roung Trapping
CONTRACT NUMBER: 23-0026-005-SF
APPROVED AS TO LEGAL FORM:
Daniel C. Cederborg, County Counsel
Deputy C my Counsel
APPROVED AS TO ACCOUNTING FORM:
By:
Oscar J. Garcia, C.P.A.
Auditor-Controller/Treasbreer-Tax Collector
FOR ACCOUNTING INFORMATION ONLY:
Org: 40101017
Account: 4375
Fund: 0001
Program: 0
Subclass: 10000
CO U�
n f County o Fresno
DEPARTMENT OF AGRICULTURE
O 5( O MELISSA CREGAN
AGRICULTURAL COMMISSIONER/
�G SEALER OF WEIGHTS&MEASURES
***FOR CONTRACT REVIEW ONLY - NOT A NEW AGENDA ITEM***
August 8, 2023
Auditor-Controller/Treasurer-Tax Collector Department
Hall of Records
2281 Tulare Street, PO Box 1247
Fresno, CA 93715-1247
To all interested parties,
Under the authority given by the County of Fresno Board of Supervisors on June 6, 2023 (BAI #25
attached), the Department of Agriculture submits the attached Agreement for your review and
signature. It is not required to be signed by the Board of Supervisors and may be signed by the
Agricultural Commissioner/Sealer on their behalf instead.
These agreements are included in the 2023-24 Adopted Budget. Any non-reimbursable expenditures
will be covered by NCC, Unreimbursed Gas Tax or Pesticide Mill Tax as appropriate.
We request that you review the Agreement, then return it to the Department for final signature and
processing via Stop Mail #1-Attn: Executive Assistant Vera Scott-Slater.
Please do not hesitate to contact me at (559) 600-1902, if you have any questions.
Sincerely,
Melissa Cregan
Agricultural Commissioner/Sealer of Weights & Measures
1730 S.Maple Avenue/Fresno,California 93702-4596/(559)600-7510
http://www.co.fresno,ca.us/fresnoajz—fresnoag@FresnoCountyCA.gov
The County of Fresno is an Equal Employment Opportunity Employer
COtj County of Fresno Hall of Records, Room 301
2281 Tulare Street
Fresno,California
601 Board of Supervisors 93721-2198
O 1$56 O
Telephone: (559)600-3529
FRES' Minute Order Toll Free: 1-800-742-1011
www.co.fresno.ca.us
June 6, 2023
Present: 5- Supervisor Steve Brandau, Vice Chairman Nathan Magsig, Supervisor Buddy Mendes,
Supervisor Brian Pacheco, and Chairman Sal Quintero
Agenda No. 25. Agriculture File ID: 23-0467
Re: Approve and authorize the Fresno County Agricultural Commissioner/Sealer of Weights and Measures
to approve, and execute on behalf of the County of Fresno, specific revenue agreements for FY
2023-24 (estimated$4,974,400), subject to approval as to legal form by County Counsel, and approval
as to accounting form by the Auditor-Controller/Treasurer-Tax Collector; and Approve and authorize the
Fresno County Agricultural Commissioner/Sealer of Weights and Measures to approve, and execute
on behalf of the County of Fresno, amendments to these same revenue agreements on behalf of the
County of Fresno,which may increase or decrease each agreement maximum by an amount not to
exceed the greater of 15%of the agreement maximum, or$10,000, subject to approval as to legal
form by County Counsel, and approval as to accounting form by the Auditor-Controller/Treasurer-Tax
Collector
APPROVED AS RECOMMENDED
Ayes: 5- Brandau, Magsig, Mendes, Pacheco, and Quintero
County of Fresno Page 25
COZj���C
Board Agenda Item 25
O 1856 O
FRE`'�
DATE: June 6, 2023
TO: Board of Supervisors
SUBMITTED BY: Melissa Cregan, Agricultural Commissioner/Sealer of Weights and Measures
SUBJECT: Specific Revenue Agreements for Fiscal Year 2023-24
RECOMMENDED ACTION(S):
1. Approve and authorize the Fresno County Agricultural Commissioner/Sealer of Weights and
Measures to approve, and execute on behalf of the County of Fresno, specific revenue
agreements for FY 2023-24(estimated $4,974,400), subject to approval as to legal form by
County Counsel, and approval as to accounting form by the
Auditor-Controller/Treasurer-Tax Collector; and
2. Approve and authorize the Fresno County Agricultural Commissioner/Sealer of Weights and
Measures to approve, and execute on behalf of the County of Fresno, amendments to these
same revenue agreements on behalf of the County of Fresno, which may increase or
decrease each agreement maximum by an amount not to exceed the greater of 15% of the
agreement maximum, or$10,000, subject to approval as to legal form by County Counsel, and
approval as to accounting form by the Auditor-Controller/Treasurer-Tax Collector.
There is no additional Net County Cost associated with the recommended actions. Approval of the first
recommended action will authorize the Fresno County Agricultural Commissioner/Sealer of Weights and
Measures to approve and execute specific revenue agreements, listed in the report below, on behalf of the
County of Fresno for Fiscal Year 2023-24, subject to approval as to legal form by the County Counsel, and
approval as to accounting form by the Auditor-Controller/Treasurer-Tax Collector. Due to programmatic
changes made during the year, the Agricultural Commissioner/Sealer of Weights and Measures may also
need to amend these revenue agreements. The second recommended action will allow the Agricultural
Commissioner/Sealer of Weights and Measures to approve and execute, on behalf of the County of Fresno,
amendments to each revenue agreement that may increase or decrease the agreement maximum by an
amount not to exceed the greater of 15% of the agreement maximum, or$10,000. This item is countywide.
ALTERNATIVE ACTION(S):
If your Board decides not to adopt these recommended actions, the Department will bring each revenue
agreement and associated amendments before your Board for consideration.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended actions. Approval of the recommended
actions will save administrative resources required to process designated agreements and amendments
below a specific dollar amount, which are typically estimated in each year's Adopted Budget.
County of Fresno Page I File Number.23-0467
File Number:23-0467
DISCUSSION:
The Agricultural Commissioner/Sealer of Weights and Measures has historically sought out revenue
sources to fund various activities of the Department. These revenue sources typically require that the
County enter into revenue agreements with the California Department of Food and Agriculture (CDFA),
California Department of Pesticide Regulation (CDPR), California Department of Parks and Recreation
(CDP&R), United States Department of Agriculture (USDA), and other governmental agencies. Currently,
the Chairman of your Board must approve and sign these revenue agreements. However, since 2012, your
Board has annually authorized the Agricultural Commissioner/Sealer of Weights and Measures to execute
specific revenue agreements, as well as the related amendments for increases or decreases within 15% of
the maximum amount for each agreement.
With your Boards approval of the recommended actions, the authority for the Agricultural
Commissioner/Sealer of Weights and Measures will extend to execute certain revenue agreements, and to
execute any necessary amendments to those agreements that may increase or decrease each agreement
maximum in an amount not to exceed the greater of 15% of the agreement maximum, or$10,000, for FY
2023-24.
In the interest of efficiency, approval of the recommended actions will authorize the Agricultural
Commissioner/Sealer of Weights and Measures to approve and execute the specified revenue agreements
listed below for FY 2023-24, on behalf of the County. All revenue agreements shall continue to be reviewed
and approved by County Counsel and the Auditor-Controller/Treasurer-Tax Collector, regardless of your
Board's action.
Although time frames for the listed revenue agreements vary depending upon the source, most are based
upon the State fiscal year, the calendar year, or Federal fiscal year.
Any revenue agreements not specified below, or any that may fall outside the authorities granted by your
Boards approval will be brought to your Board for consideration individually.
Listed below are the revenue agreements anticipated for FY 2023-24, with their estimated revenues:
1. Asian Citrus Psyllid Year-round Trapping: estimated $488,000 for year-round residential detection
trapping of Asian Citrus Psyllid hosts. (Source: CDFA, based on Federal Fiscal Year)
2. Floating Aquatic Vegetation (FAV) Control Program: estimated $110,000 for treatment and
control of FAV along the San Joaquin River and tributaries. (Source: CDP&R, based on calendar
year, multi-year agreement)
3. Asian Citrus Psyllid Bulk Citrus Regulatory: estimated $85,000 for inspection of bulk citrus
shipments for Asian Citrus Psyllid. (Source: CDFA, based on Federal Fiscal Year)
4. California Seed Law(MOU): estimated $12,000 for enforcement of California standards for labeling
and cleanliness of agricultural seed sold. (Source: CDFA, based on State Fiscal Year)
5. CCIA Seed Certification (MOU): estimated $2,100 allows the County to perform harvester
inspections, and issue movement certificates for certified seed grown in the county. (Source:
California Crop Improvement Association, based on State Fiscal Year)
6. Detector Dog Team Program: estimated $221,000 for the Dog Team Parcel Inspections Program.
The Dog Team is used to detect the presence of unwanted plant pests in packages shipped through
local parcel facilities. (Source: CDFA, based on State Fiscal Year)
7. Certified Farmers Market Inspections: estimated $20,800 for certified farmers' market and
certified producer production site inspections performed in Fresno County. (Source: CDFA, based
on State Fiscal Year)
8. Navel and Valencia Inspections: estimated $98,000 for inspection and testing for maturity of navel
County of Fresno page 2 File Number.23-0467
File Number:23-0467
oranges. (Source: CDFA, based on State Fiscal Year)
9. European Grapevine Moth: estimated $200,000 for detection trapping of commercial vineyards
throughout the county. Traps are placed throughout the County from March to August. (Source:
CDFA, based on calendar year)
10. Detection Trapping: estimated $560,000 for an exotic pest trapping program to detect insect pests
of economic concern before they become established in California. Insect traps are placed
throughout the County from April to October to detect exotic insect pests. (Source: CDFA, based on
State Fiscal Year)
11. GWSS Program -Areawide: estimated $648,000 for detection trapping and delimitation surveys for
Glassy-winged Sharpshooter in commercial citrus and grapes, grower reimbursement for
treatments to commercial citrus made on behalf of the program. (Source: CDFA, based on State
Fiscal Year, two-year agreement expires June 2024)
12. GWSS Survey/Trapping/Regulatory/Treatment: estimated $1,834,000 for detection trapping and
delimitation surveys, nursery plant shipment inspections, and residential treatments to prevent the
spread of Glassy-winged Sharpshooter. (Source: CDFA, based on State Fiscal Year, two-year
agreement expires June 2024)
13. Industrial Hemp Cultivation Program: estimated $87,000 for the registration, public outreach, and
enforcement of the program. (Source: CDFA, based on the State Fiscal Year, two-year agreement
expires June 2024)
14. Cucumber Green Mottle Mosaic Virus (CGMMV) Program: estimated $10,000 for surveys to
detect CGMMV in fields with a history of positive CGMMV finds in seed and/or plant material. (Source:
CDFA, based on State Fiscal Year)
15. Nematode Control Program: estimated $1,400 for the certification and documentation of soil
treatments for the Nematode Control Program in nursery stock plantings. (Source: CDFA, based on
State Fiscal Year)
16. Nursery Inspection Program: estimated $16,000 for annual nursery stock inspection and
compliance assessment at producer/wholesale nursery locations within the County. (Source: CDFA,
based on State Fiscal Year)
17. Organic Inspections: estimated $9,000 to reimburse the Department for random onsite grower
inspections and farmers' market inspections, to ensure compliance with state organic law. (Source:
CDFA, based on State Fiscal Year)
18. High Risk Program: estimated $400,000 for High Risk inspections, such as fruit and foliage at
freight terminals, to prevent introduction of pests of concern to California. (Source: CDFA, based on
State Fiscal Year)
19. Fuels, Lubricants and Automotive Products Program: estimated $18,300 for inspection of
petroleum dispenser and gasoline price signs to determine compliance with regulatory requirements.
(Source: CDFA, based on State Fiscal Year)
20. Pink Bollworm Cotton Plowdown and Host-free Period Monitoring Program: estimated $4,500
for Cotton plowdown enforcement to eradicate Pink Bollworm Moth. (Source: CDFA, based on State
Fiscal Year)
21. Standardization Inspections: estimated $143,800 for inspection of fruits and vegetables for
maturity, defects, and package labeling, to ensure state minimum standards. (Source: CDFA, based
on State Fiscal Year)
22. Weighmaster Program: estimated $5,500 for inspection of junk dealers and recyclers to help deter
fraudulent transactions and decrease the sale of stolen metal property. Verify weight loads and
certificate accuracy, which are used in purchase transactions. (Source: CDFA, based on State
Fiscal Year)
County of Fresno Page 3 File Number.23-0467
File Number:23-0467
REFERENCE MATERIAL:
BAI #44, June 7, 2022
BAI #28, May 11, 2021
BAI #25, May 12, 2020
BAI #22, May 14, 2019
BAI #32, May 8, 2018
BAI #36, April 25, 2017
BAI #26, April 12, 2016
BAI #23, June 2, 2015
BAI #11, June 10, 2014
BAI #27, October 23, 2012
CAO ANALYST:
Ahla Yang
County of Fresno Page 4 File Number:23-0467