HomeMy WebLinkAboutAgreement A-18-181 with CUSD.pdf1 .
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Agreement No. 18-181
AGREEMENT
This Agreement ('Agreement") is made and entered into this 17th day of Ap~il,
4 : 1 2018, by and between the COUNTY OF FRESNO, a political subdivision of the State of California,
5 1 .hereinafter referred to as "COUNTY'', and the Central Unified School District, whose address is
6 4605 N. Polk Avenue, Fresno, CA 93722, hereinafter referred to as "CUSD." COUNTY and CUSD
7 may herein be referred to individually as "Party'' or collectively as "Parties."
8 WIT N.ESS ETH:
9 . WHEREAS, CUSD and COUNTY entered into a Memorandum of Understanding
10 ' dated January 1, 2013, allowing COUNTY to provide public library services at CUSD's Biola-
11 \ . Pershing Elementary School library facility (hereinafter "Biola") during non-school hours (AGT.#13-
12 ·104), which expired on June 30, 2017; and
13 WHEREAS, CUSD and COUNTY have continued to perform under the foregoing
14 . 1Memorandum of Understanding ("MOU"), as if such MOU was still in effect; and
15 · WHEREAS, CUSD and COUNTY entered into a Memorandum of Understanding
16 dated June 1, 2014, allowing COUNTY to provide public library services at CUSD's Teague
17 Elementary School library facility (hereinafter "Teague") quring non-school hours (AGT#14-291 );
18 and
19 WHEREAS, the Parties continue to recognize and agree that if structured and
20 · implemented properly, partnering jurisdictions and school districts can make efficient use of
21 ,existing school facilities and grounds; reduce the need for public acquisition of expensive property
22 in order to provide public library services; and increase public access to local resources and
23 improve community cohesion; and
24 WHEREAS, the Parties· now desire to enter into this Agreement to consolidate the
25 j :aforementioned Memorandums of Understanding into one global agreement to provide public
26 · library services at both the Biola and Teague elementary school facilities, as well as to allow the
27 , Parties the option to add other CUSD school library facilities during the term of this Agreement to
28 ! operate as COUNTY public library facilities during non-school hours.
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1 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day
2 and year first hereinabove written .
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Kelly Porterfield, Assistant Superintendent
Print Name & Title
4605 N . POLK AVENUE
FRESNO, CA 93722
Mailing Address
FOR ACCOUNTING USE ONLY:
ORG No.:
Account No.:
Requisition No.:
75110101
7340
N/A
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COUNTY OF FRESNO
, Chairman of the Board
-~rs of the County of
ATTEST:
Bernice E. Seidel
Clerk to the Board of Supervisors
County of Fresno, State of Cal ifornia
By: SA >-Sbvn DAsbO:f>
Deputy
Agreement with Central Unified School District Exhibit A
Page 1 of 3
EXHIBIT A
RESPONSIBILITIES OF PARTIES
A. OVERVIEW
Central Unified School District (CUSD) and the COUNTY agree to operate public library branches
(each a “Library”) during non-school hours at Teague Elementary School located at 4725 N. Polk
Ave., Fresno, CA 93722 and Biola-Pershing Elementary School located at 4885 N. Biola Ave.,
Fresno, CA 93723 (each a “School” or collectively, “Schools”). Additional Schools within CUSD
may be added to this Agreement upon mutual agreement of the Parties.
B. RESPONSIBILITIES
1. RESPONSIBILITIES OF CUSD:
A. CUSD shall make Schools available to the general public during non-teaching hours
at the school site and during Library hours of operation as noted hereinbelow.
B. CUSD shall allow access to the Schools for Library delivery staff during school or
non-school hours for the purpose of the delivery of materials.
C. CUSD shall allow access to Library staff during non-school hours.
D. CUSD shall comply with County of Fresno and Library rules, regulations, codes and
guidelines during hours of public library operation.
E. CUSD shall make student PCs and laptops available for public use during public
hours.
F. CUSD shall allow access to each School’s Library catalog and library management
system for the purpose of circulating school library materials.
G. CUSD shall cross train Library staff on the school circulation system.
H. CUSD shall allow use of an on-site CUSD computer by Library staff to remotely
access the Library’s integrated library system (“ILS”) for circulation of Library materials.
I. CUSD shall maintain sections of metal shelving provided by the Library. CUSD shall
consult with the Library before any changes are made to the location or availability of the shelving.
Agreement with Central Unified School District Exhibit A
Page 2 of 3
J. CUSD shall provide a background check and fingerprinting for Library staff assigned
to each School.
K. CUSD shall provide space at each School, mutually agreed upon by the Library and
CUSD staff, for a floor-anchored safe and cash register for the collection of Library fines and fees.
L. CUSD shall be responsible for maintaining the lighting at CUSD school library
locations.
M. CUSD shall be responsible for maintaining proper security at CUSD school locations.
CUSD shall be responsible for maintaining security policies and procedures at school library
locations and provide a copy of these policies and procedures to Library upon request.
N. CUSD shall provide a public awareness campaign to each School community
promoting the acquisition of Library cards and the use of Library resources.
O. CUSD shall provide four (4) keys to the Schools to the Library staff : (2) for the
Library Facilities Manager, (1) for Library staff assigned to the CUSD site, and (1) to the Library’s
delivery staff.
P. CUSD shall provide a key to be kept on-site, for Library staff access to school
restrooms.
2. RESPONSIBILITIES OF COUNTY:
A. COUNTY shall provide twelve (12) hours of public library service at the Schools
during non-school hours as follows:
1) Monday, Tuesday, Wednesday and Thursdays, 3:00 pm to 7:00 pm
2) Saturdays, 10:00 am to 2:00 pm
Non-school operating hours may be modified by COUNTY as needed in consultation
with CUSD and upon mutual agreement of the parties.
B. COUNTY shall provide ONE (1) assigned staff person and ONE (1) substitute staff
person to each School.
C. COUNTY shall provide TB tests for staff assigned to the Schools.
D. COUNTY shall provide Library materials for public circulation, to include Adult Fiction,
Non-fiction, DVDs and CDs, Teen materials and Pre-school materials.
E. COUNTY shall provide additional shelving to house the County Library’s collection as
Agreement with Central Unified School District Exhibit A
Page 3 of 3
needed.
F. COUNTY shall provide access to CUSD library materials for the public, utilizing the
CUSD circulation system according to CUSD library policies and guidelines.
G. COUNTY shall provide services to the public, including access to computers,
resources, programs, and services.
H. COUNTY shall provide programming for all ages.
I. COUNTY shall work with community volunteers to assist with technology
troubleshooting, program assistance, handling of Library materials and interpreters when required.
J. COUNTY shall provide assistance with public awareness campaigns through the
provision of print materials and the Library’s web page.
K. COUNTY shall only allow Library staff access to the Schools during school hours for
the purpose of delivery of materials.