HomeMy WebLinkAboutAgreement A-23-492 Multi-County Partnership Agreement.pdf Agreement No. 23-492
MADERA COiJMT`(CONTRACT No. /Z5'6-9- Z 3
INTERLOCAL AGREEMENT
between
The Regents of the University of California—Cooperative Extension,
Fresno County,
and
Madera County
for a
Multi-County Partnership
for the
Provision of the University of California Cooperative Extension Program
Dated July 1, 2023
This Interlocal Agreement("IA") is executed this first day of July,2023, by and between The Regents of the
University of California("University"),the County of Fresno ("Fresno County")and the County of Madera
("Madera County").
WITNESSETH:
WHEREAS,the University of California(UC) is one of the finest educational and research institutions in the
world and;
WHEREAS,the University is part of the nation's Land-Grant University System as established by the Morrill
Act of 1862 and;
WHEREAS,the University's division of Agriculture and Natural Resources(ANR) is a statewide network of
researchers and educators dedicated to serving all Californians by the creation, development and application of
knowledge of healthy food systems,healthy environments,healthy communities and healthy Californians and;
WHEREAS,ANR is one of the principal vehicles by which the University may deliver to the citizens of
California the benefits of its research into healthy food systems, healthy environments, and healthy
communities; and by which Californians may bring new problems and priorities to the University for research
and resolution and;
WHEREAS,the University recognizes the value of the many State and Local services provided by the 58
Counties that make up the State of California and;
WHEREAS, in the execution of its mission ANR collaborates with local county governments and thus its
program is collectively referred to as"University of California Cooperative Extension" (UCCE or UC
Cooperative Extension)and;
WHEREAS,the UC Cooperative Extension program is designed to meet the State's highest priority needs in
the areas of healthy food systems,healthy environments, healthy communities and healthy Californians and;
WHEREAS,the UC Cooperative Extension program has always sought the involvement and counsel of local
citizens in the conduct of its educational programs and;
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WHEREAS, in the execution of the UC Cooperative Extension program University appropriations (e.g.,
general and special state funds, federal formula funds, extramural contract and grant awards, endowments, and
fundraising revenue)are expended locally, thereby further benefitting cooperating Counties and;
WHEREAS, the Counties of Fresno and Madera(collectively"Counties") recognize the value of the UC
Cooperative Extension program to their citizens and intend that this program be delivered in said Counties and;
WHEREAS, Section 32330 of the Educational Code of the State of California provides for the appropriation of
County funds by County Boards of Supervisors for the support and maintenance of the UC Cooperative
Extension program for the benefit of Counties and;
WHEREAS, Counties agree to pool resources and mutually support delivery of the UC Cooperative Extension
program to their communities and;
WHEREAS, Counties have determined that a joint cooperation amongst them will strengthen programmatic
impact, as well as allow for administrative efficiencies that will reduce UC Cooperative Extension program
delivery costs and;
WHEREAS, Counties have authority to enter into this IA;
NOW THEREFORE, in consideration of the terms and conditions contained herein, Counties and
University do hereby agree to cooperate in the delivery of the UC Cooperative Extension program as follows.
I. PARTIES
A. The parties to this IA are:
1. The Regents of the University of California, and
2. The County of Fresno and
3. The County of Madera.
B. Each party certifies that it intends to, and does,contract with every other party that is a signatory
to this IA and, in addition,with such other parties as may later be added under the below Item
No. VILF.,Modification. Each party also certifies that the deletion of any party from this IA
does not affect this IA nor each remaining parry's intent to contract with the other parties then
remaining.
II. PURPOSE
A. The purpose of this IA is to memorialize the University's agreement to provide the UC
Cooperative Extension program to Counties, as well as the commitment of Counties to support
the University in the provision of such Program, which will be identified as "University of
California Cooperative Extension, Fresno-Madera Multi-County Partnership."
B. The County of Fresno's and County of Madera's Boards of Supervisors will memorialize their
commitment under this IA by Minute Order Action.
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III. RESPONSIBILITIES OF THE UNIVERSITY
University agrees to do the following, conditioned upon receipt of the below-described support from
Counties as well as upon University's access to continued funding from state and federal sources,as
well as other external funders. Such support may include but is not limited to the provision of in-kind
(tangible, non-monetary)resources as well as direct(monetary)funding.
A. Deliver University knowledge to Counties for the benefit of their citizens through a cadre of UC
Cooperative Extension educational and applied research programs,as further described in
Attachment A, Cooperative Extension Program Provided by the University.
B. Continually improve the UC Cooperative Extension program in Counties by revising it as new
University research is directly accessed by Advisors (University academics).
C. Appear before the Counties' Boards of Supervisors to inform them of the progress and
accomplishments of the UC Cooperative Extension programs in Counties.
D. Expend a portion of University appropriations(e.g., general and specific state funds,federal
formula funds, extramural contract and grant awards, endowments, and fundraising revenue) in
Counties; thereby realizing even greater programmatic impact locally.
E. Appoint, assign, supervise, and pay the entire salaries and benefits of a professional staff of
Advisors(University academics)for the operation of the UC Cooperative Extension program in
Counties. The appointment, number and assignment of such academics shall be determined by
the University. County participation in this process will be invited as further detailed in
Attachment D, County Partner Advisory Committee. At its discretion, the University may
assign and pay the salaries of other personnel, both academic and non-academic.
F. Based on their area of subject-matter expertise, designate individual Specialists(University
campus academics) as partners to specific UC Cooperative Extension program Advisors. In this
way, Advisors may effectively access any and all University of California campus resources for
the benefit of Counties.
G. Provide access to all resources of the University's division of Agriculture and Natural
Resources, including but not limited to the nine(9)Research and Extension Centers(RECs)
located throughout California.
H. Submit to the Counties the following written reports on or around the start of the UC
Cooperative Extension program year(e.g., January 1).
1. UC Cooperative Extension County Partnership Plan of Work detailing the public service
and research programs within each of the program areas -Agriculture, Master Gardener,
4-H Youth Development, and Nutrition, Family, and Consumer Sciences-to be
provided by the University in the coming year. The Advisory Committee will have the
opportunity to review, make suggestions, and provide feedback on the proposed Plan.
2. UC Cooperative Extension County Partnership Report of Work detailing the educational
and research activities provided by the University in the past year, along with the impact
thereof, will be provided for each of the program areas-Agriculture, Master Gardener,
4-H Youth Development,and Nutrition, Family, and Consumer Sciences. This is a more
comprehensive report describing activities and accomplishments that impact the
residents within the MCP area. Surnmary statements will be supported by links to
complete research or program activity reports where applicable.
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3. The Plan of Work and the Report of Work are the principal reports and/or administrative
requirements to which University will be subject under this IA. Counties understand and
agree that a reduction in reporting and other administrative burden borne by the
University is critical to the success of this IA. Accordingly, University will not provide,
and Counties will not require the University to submit other substantive reports and/or
administrative documents.
I. Designate one University employee as the Director of UC Cooperative Extension("UCCE
Director")for the Fresno-Madera Multi-County Partnership,who will represent and be
responsible to the University's Director of the Research and Extension Center System &
Associate Director of Cooperative Extension and the Agricultural Experiment Station for all
matters relating to the operation and conduct of the UC Cooperative Extension program in
Counties.
J. Provide organizational framework and support associated costs necessary to conduct the UC
Cooperative Extension program in conformance with statue and University policy, including but
not limited to:
1. Application of University Environmental Health and Safety(EH&S) standards,
including assistance of University EH&S professional staff and provision of certain
resources.
2. Application of University Risk Management and Background Investigation standards,
especially as they pertain to youth protection.
3. Application of University management standards for accounting, budgeting,contracts
and grants, development,human resources, legal affairs, information technology and
other administrative matters.
4. Vehicles procured by the University at rates reflective of the University's buying power.
5. Equipment, supplies and other miscellaneous necessities at rates reflective of the
University's buying power.
6. Travel arrangements for UC Cooperative Extension program personnel to attend
programmatic and professional meetings at rates reflective of University's buying
power.
7. Off-site University staff for performance of all centralized administrative tasks arising
out of UC Cooperative Extension program delivery to Counties that can be centralized;
and local University staff as may be necessary for performance of administrative tasks
that cannot be centralized. Provision of such staff will include University support of all
applicable benefits and Worker's Compensation insurance. Such University-paid
employees will be supervised by the University and governed by University personnel
policies.
a. In the inaugural year of this IA, certain personnel from the Counties may be
assimilated by the University. To the extent permissible under statute and
University policy, University will assimilate as many County personnel
currently assigned to the UC Cooperative Extension program as possible, and
will do so in as streamlined a manner as possible.
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8. Future incremental costs increases associated with all of the above.
K. Be responsible to the Counties for expenditure of County funds and/or use of County resources.
As well, be responsible for proper use, custody, and care of in-kind(tangible, non-monetary)
resources that the Counties may dedicate to the UC Cooperative Extension program.
L. Comply with all applicable federal and state laws and regulations relating to UC Cooperative
Extension funding.
IV. RESPONSIBILITIES OF COUNTIES
In recognition of the value of the UC Cooperative Extension program and the value of County services,
Counties agree to work as a team to mutually support the local delivery of the UC Cooperative
Extension programs. This collaboration will be organized under the auspices of the County Partner
Advisory Committee, as further described in Attachment D. Counties agree to provide annually all
agreed upon support necessary for the local delivery of those programs in accordance with the Plan of
Work. This includes, but is not limited to, provision of the following.
A. Development of the annual UC Cooperative Extension County Partnership budget in
collaboration with the County Partner Advisory Committee, by use of the process further
described in Attachment D.
B. Provision of in-kind (tangible, non-monetary)resources memorialized in Attachment B,In-kind
(Tangible, Non-Monetary)Support Provided by Counties, and provision of direct(monetary)
funding. Provision of any or all of the below-described in-kind resources for use by the
University shall not be deemed to convey to the University any interest in said in-kind
contributions.
1. Madera County will provide fully-functional and fully-serviced office space including
furniture; heating and air-conditioning; telephones; maintenance and cleaning; access to
lab, meeting and conference rooms, as well as to kitchen and toilet facilities; parking
and storage; security, etc. Fresno County will provide Direct Support(cash)to UC to
secure suitable space from which to conduct program efforts. UC will continue to
provide high-speed intereet connectivity in both offices.
2. Fully-functional and fully-serviced office equipment including copy, printer and fax
machines, etc. will be provided by Madera County. Fresno County will provide direct
support to purchase such equipment for the UC Cooperative Extension office location in
Fresno. (UC currently provides, and will continue to provide computer hardware and
software, information technology(IT) services, security measures, and postage
machines for programmatic work benefitting the Counties).
3. Transportation necessary for the conduct of the official duties of UC Cooperative
Extension staff in Madera County to attend training, development,and administrative
meetings that may occur within or outside the Multi-County Partnership will be
provided by Madera County. This includes, but is not limited to, provision of vehicles,
maintenance, other associated costs, and etc. Mileage reimbursement to Madera County
will be paid from MCP funds. Fresno County will provide direct(cash) support for the
leasing of vehicles so that services may be performed within or outside the Multi-
County Partnership.
4. With the exception of mileage reimbursement, Counties understand and agree that there
will be no fund transference from University to Counties. Accordingly, Counties will
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not bill University for any costs associated with the local UC Cooperative Extension
program, except for those that pertain to mileage reimbursement.
C. Additional information regarding provision of direct(monetary)funding as per the below and as
memorialized in a separate annual agreement Direct(Monetary)Support Provided by Counties
(Attachment C).
1. Counties authorize the University to expend such funds as the University judges to be
necessary for the local delivery of the UC Cooperative Extension program.
2. Direct funding will be transferred from the Counties to the University on a biannual
basis in an amount mutually agreed upon in the course of the budget processes of the
Counties.
3. The Counties' will make the first fund transfer on or before the start of the UC
Cooperative Extension program year(i.e., July 1), but in any event, no later than the 3151
day of that program year; the second fund transfer will be made six(6) months
thereafter.
4. The Counties acknowledge that University will commingle all direct funding received
from Counties, and that University will manage that direct funding as a single,
indivisible account. Accordingly,the Counties understand that the University cannot
and will not provide information specific to direct funding received from an individual
County or Counties.
5. The Counties acknowledge that University may retain unexpended funds (if any) for use
in subsequent fiscal years, subject to the original requirements of those funds.
6. In the event that University purchases supplies and equipment with direct funding
provided by the Counties, title to such supplies and equipment shall vest in the
University.
7. Counties acknowledge that programs will be provided in the approximate proportion to
their contribution to the Multi-County Partnership.
V. RESPONSIBILITIES OF THE UC COOPERATIVE EXTENSION MCP DIRECTOR
A. The UC Cooperative Extension MCP Director is the individual to whom the University has
delegated programmatic and administrative decision-making authority, specifically including,
but not limited to, authority over fiscal and human resource matters at the local level.
B. The Counties recognize the UC Cooperative Extension MCP Director as the duly authorized
representative of University, and the principal University representative for all matters relating
to this IA.
C. The UC Cooperative Extension MCP Director's range of responsibility and authority will
specifically include(but will not be limited to)the following:
1. The proper allocation and management of all resources provided by the Counties for
local delivery of the UC Cooperative Extension program, and
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2. The proper allocation, use, custody, and care of all in-kind (tangible, non-monetary)
resources dedicated to the UC Cooperative Extension program by Counties.
D. The UC Cooperative Extension MCP Director will not act as a department head of any of the
Counties, however,the UC Cooperative Extension MCP Director will interface with the County
representatives serving on the County Partner Advisory Council(reference Attachment D), in
addition to being accountable to ANR leadership.
E. Counties understand and agree that a reduction in reporting and other administrative burden
borne by the University is critical to the success of this IA. Accordingly, with the exceptions of
the Plan of Work and the Report of Work,University will not provide, and Counties will not
require the University to submit other substantive reports and/or administrative documents.
VI. COMMITMENT TO THE UC COOPERATIVE EXTENSION PARTNERSHIP
A. UC Cooperative Extension research and education programs will be developed and
delivered to the residents of Fresno and Madera Counties through a partnership between the
University of California and Fresno and Madera County.
B. Accordingly, Counties will support the University's operating cost of the local UC Cooperative
Extension program as described above. Counties acknowledge that University may not be able
to replace such operating support provided by Counties.
C. In the course of Counties' annual budget processes,University will advise Counties of the
minimum level of financial support required to deliver UC Cooperative Extension programs,
based on the current Plan of Work, taking into consideration the advice of the County Partner
Advisory Committee. Counties will then collaborate with University to agree upon the specific
level of support to be appropriated to UC Cooperative Extension in the subject program year. In
determining such amount, University will work with Counties, making every effort to
accommodate budget restrictions to which Counties may be subject. In turn, Counties will
recognize University's responsibility to maintain program quality and efficiency. University
will be the sole determiner of the minimum support needed to conduct the UC Cooperative
Extension program.
D. In the event that one or more of the Counties decline to provide the minimally adequate level of
support as established by University with the advice of the County Partner Advisory Committee,
then, after consultation with the County Partner Advisory Committee, University will
discontinue all UC Cooperative Extension programs and remove all UC Cooperative Extension
personnel from such Counties. In the unlikely event that this should occur, Counties and
University will abide by the conditions of the below Item No. VII.G., Termination.
E. University's fulfillment of this IA is specifically conditioned upon Counties' timely provision of
support to University, as well as University's access to continued funding from other sources
(e.g., State, Federal, etc.).
VIL GENERAL TERMS AND CONDITIONS
A. Non-Discrimination: The parties agree, in accordance with University and Counties' policies,
as well as applicable State and Federal laws, not to discriminate in any of their policies,
procedures, or practices on the basis of race, color, national origin, religion, sex, gender identity
(including gender expression), sexual orientation, age, disability, income derived from a public
assistance program, or reprisal or retaliation for prior civil rights activity. In accordance with
applicable law, each party shall be an affirmative action/equal opportunity employer.
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B. Confidentiality: The parties may receive certain private information in the normal course of
work under this IA(e.g., home addresses of program participants, etc.). Such private
information will be held in confidence to the greatest extent permissible under applicable law
and each parry's internal policies.
C. Clarification of Duties: All parties agree that the Cooperative Extension program is an
educational arm of the University. Accordingly,the University and its agents do not play a role
in regulatory enforcement.
D. Fiscal Year: The fiscal year applicable to this IA will be July 1 through June 30.
E. Term: This IA will be in effect for ten (10)years, commencing July 1, 2023 and concluding
June 30, 2033, unless terminated earlier as provided below, Item No. VII.G. At the end of this
period,this IA may be reissued for another ten (10)year period with the written approval of all
parties.
F. Modification: This IA may be modified or amended with the written approval of all parties,
provided that the party proposing a modification or amendment submits the same in writing to
the other parties at least one hundred eighty(180)days in advance to allow for consideration of
said proposal.
G. Termination:
1. Any party may terminate their participation in this IA without cause, and/or may
withdraw their in-kind(tangible, non-monetary)resources or direct(monetary) support
from the University's Cooperative Extension program. A party's intent to withdraw
support(whether direct or in-kind) from the program must be specifically communicated
by giving one hundred eighty(180)days advance written notice to all of the other
parties.
2. Subject to the mutual agreement of all parties, termination by a party for cause may be
effectuated with less than one hundred eighty(180)days advance written notice to the
other parties.
3. If a County terminates participation in this IA, University will withdraw the entire UC
Cooperative Extension program from that County. Under such circumstances, UC
Cooperative Extension program services provided in neighboring Counties will not be
available to citizens of the County that has withdrawn its support.
H. Addition of Member Parties: A County(or Counties)may be added to this IA in accordance
with the above section entitled Modification.
1. Severability and Validity of Agreement: If a portion, term, condition or provision of this IA is
determined by a court to be illegal or in conflict with a law of the State of California, or is
otherwise rendered unenforceable or ineffectual, the validity of the remaining portions,terms,
conditions and provisions shall not be affected.
J. Entire Agreement: This IA and the Attachments hereto constitute the entire agreement between
Counties and University concerning the subject matter hereof. There are no warranties,
representations, covenants or agreements, expressed or implied, between the parties except those
expressly set forth in this IA. Any amendments or modifications of this IA shall be in writing in
accordance with the above section VII.F.,Modification.
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K. Assignment: The rights and duties of the parties to this IA may not be assigned or delegated.
L. Governing Law: This IA will be governed by and construed in accordance with the laws of the
State of California.
M. Execution in Parts or Counterparts: This IA may be executed in several counterparts, each of
which is an original and all of which constitutes but one and the same instrument.
VIII. INDEMNIFICATION
A. University shall defend, indemnify and hold harmless Counties,their officers, employees,and
agents from and against any and all liability, loss, expense (including reasonable attorneys' fees)
or claims for injury or damages arising out of the performance of this IA, but only in proportion
to and to the extent such liability, loss, expense, attorneys' fees, or claims for injury or damages
are caused by or result from the negligent or intentional acts or omissions of the University, its
officers, agents or employees.
B. Counties shall defend, indemnify and hold harmless the University, its officers, employees, and
agents from and against any and all liability, loss, expense(including reasonable attorneys' fees)
or claims for injury or damages arising out of the performance of this IA, but only in proportion
to and to the extent such liability, loss, expense, attorneys' fees, or claims for injury or damages
are caused by or result from the negligent or intentional acts or omissions of Counties,their
officers, agents or employees.
IX. INSURANCE
The Parties will individually insure their activities in connection with this IA by maintaining programs
of self-insurance or obtaining, keeping in force, and maintaining insurance as follows:
A. Commercial General Liability Insurance(contractual liability included), or equivalent self-
insurance, with a limit of one million dollars ($1,000,000) per occurrence and two million
dollars ($2,000,000)aggregate.
B. If the above insurance is written on a claims-made form, coverage shall be written to continue
for three(3)years following termination of this IA. The insurance shall have a retroactive date
of placement prior to or coinciding with the effective date of this IA.
C. Business Automobile Liability, or equivalent self-insurance, for owned, scheduled, non-owned,
or hired automobiles with a combined single limit of not less than one million dollars
($1,000,000)per occurrence.
D. Workers' Compensation and Employers Liability Insurance in a form and amount covering each
Parry's full liability under the Workers' Compensation and Insurance and Safety Act of the
State of California as amended from time to time.
E. Such other insurance in such amounts which from time to time may be reasonably required by
the mutual consent of Counties and the University against other insurable risks relating to
performance of this IA.
F. Coverage required under this Section shall not limit the liability of Parties.
G. Coverage referred to in this Section shall include the other Parties as an additional insured.
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Such a provision, however, shall apply only in proportion to and to the extent of the negligent
acts or omissions of the insuring Party, its officers, employees and agents. Upon request, any
party shall furnish the other Parties with Certificates of Insurance evidencing compliance with
all requirements. Certificates shall further provide for thirty(30)days advance written notice to
the other party of any modification, change, or cancellation of any of the above insurance
coverage.
X. VEHICLE USAGE
A. County-Owned Vehicles
In connection with this IA, Counties, at their sole discretion, may authorize employees and/or
agents of the University to operate vehicles owned, leased, or hired by Counties. As set forth in
Section VIII,Indemnification,the parties agree that any and all liability, loss, expense
(including reasonable attorneys' fees)or claims for damages or injuries arising out of any
intentional or negligent acts or omissions of University employees and/or agents operating a
vehicle owned, leased, or hired by Counties(with or without Counties' authorization) in the
course and scope of their University duties, are the responsibility of the University. The parties
further agree that any and all liability, loss, expense(including reasonable attorneys' fees)or
claims for damages or injuries arising out of any intentional or negligent acts or omissions of
Counties' employees and/or agents operating a County-owned vehicle(with or without County
authorization)are the responsibility of County.
B. University-Owned Vehicles
In connection with this IA,the University, at its sole discretion, may authorize employees and/or
agents of Counties to operate vehicles owned, leased, or hired by the University. As set forth in
Section VIII,Indemnification,the parties agree that any and all liability, loss, expense
(including reasonable attorneys' fees)or claims for damages or injuries arising out of any
intentional or negligent acts or omissions of any employees and/or agents of Counties operating
a University owned, leased, or hired vehicle(with or without University authorization) in the
course and scope of their County duties, are the responsibility of County. The parties further
agree that any and all liability, loss, expense (including reasonable attorneys' fees)or claims for
damages or injuries arising out of any intentional or negligent acts or omissions of University
employees and/or agents operating a University owned, leased, or hired vehicle(with or without
University authorization)are the responsibility of University.
XI. INSURANCE COVERAGE FOR VOLUNTEERS/AGENTS OF THE UNIVERSITY
For the purposes of this IA, University volunteers are considered agents of the University, and therefore
are covered for their negligent acts or omissions by University's general liability self-insurance program
while acting in the course and scope of their volunteerism for University.
XII. CRIMINAL HISTORY AND IDENTITY CHECK OF UNIVERSITY VOLUNTEERS
A. As described in its Background Investigation Manual,the University strives to ensure the safety
of everyone involved in its programs, especially youth. As a part of this effort the University
requires a criminal history and identity check(i.e. fingerprinting)and submission of fingerprints
to the Department of Justice, and/or the Federal Bureau of Investigation for certain personnel,
volunteers, and/or agents of University. University shall be responsible to:
1. Determine whether such fingerprinting is required,
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2. Obtain the volunteers' fingerprints, and
3. Obtain criminal background clearance from the appropriate agency. University reserves
the right to decline the participation of any individual that does not pass the background
clearance review to University's satisfaction.
B. Counties agree to be responsible for criminal history and identity check review of all of its
agents as Counties deem appropriate. Counties understand that University accepts no
responsibility or liability for criminal history and identity check review of the employees and/or
agents of Counties.
C. Counties agree to inform University of any aspect of its operations that might present an
especial risk to youth (e.g., convicted felony sex offender on staff, etc.).
XIII. NOTICES
Any notice required or pennitted to be given under this IA shall be in writing and shall be conclusively
delivered to the other party at the following respective addresses.
A. For University:
Karmjot Randhawa, Director
UCCE Fresno-Madera Multi-County Partnership
550 E. Shaw Avenue, Fresno, California, 93710
B. For Fresno County:
Paul Nerland, County Administrative Officer
County of Fresno
2281 Tulare Street,#304
Fresno, CA 93721-2198
C. For Madera County:
Jay Varney, County Administrative Officer
County of Madera
200 West 4th Street
Madera,California, 93637
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In witness whereof,the parties have executed this IA as of the latest date of execution set forth below.
COUNTY OF FRESNO
SalQQuine oDate
Ch , ar upervisors
County of Fresno
COUNTY OF MADERA
6 /'—��Z"c
� T ►dE2 ► 2� Zo23
David B. ogers Date
Chair,Board of Supervisors
County of Madera
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
Brent Hales Date
Associate Vice President
University of California,Agriculture and Natural Resources
Reviewed and Recommended
'"Wa-
Karmjot Ran a Date
Director of the CC
Fresno-Madera Multi-County Partnership
University of California,Agriculture and Natural Resources
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
By A4.0!j., ,9fiN ✓/-UIr• Deputy
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In witness whereof,the parties have executed this IA as of the latest date of execution set forth below.
COUNTY OF FRESNO
Sal Quintero Date
Chair,Board of Supervisors
County of Fresno
COUNTY OF MADERA
David B. Rogers Date
Chair, Board of Supervisors
County of Madera
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
Brent Hales Date
Associate Vice President
University of California,Agriculture and Natural Resources
Reviewed and Recommended
Karmjot Randhawa Date
Director of the UCCE Fresno-Madera Multi-County Partnership
University of California,Agriculture and Natural Resources
Fresno-Madera Multi-County Partnership Interlocal Agreement Page 12 of 16
DocuSign Envelope ID:C1C238AB-66B4-4D97-BD27-F20FDB2BB80C
Attachment A
Cooperative Extension Program Provided by University
University will issue an annual Plan of Work with detailed and specific descriptions of UC Cooperative Extension
programs for Counties in the coming program year. These programs will serve the citizens of Counties by providing
science based research, education and public service that will promote solutions problems in agriculture,natural
resources(including environmental quality), food and nutrition,food safety and youth development.
In the course of their work,UC Cooperative Extension Advisors(University academics)and Program
Representatives(University staff)will deliver a range of locally-relevant programs focusing on farm; environmental,
nutrition,4-H youth development, science literacy and Master Gardeners. Advisors and Program Representatives
will use workshops,public meetings, newsletters,the mass media and other communication tools to bring needed
information to Counties. Further,Advisors and Program Representatives will use collaborative partnerships with
government and private agencies to extend the reach of their programs. Finally,Advisors and Program
Representatives may collaborate with UC campus-based Cooperative Extension program Specialists and Agricultural
Experiment Station scientists to research,adapt and field-test agricultural improvements or solutions and promote the
use of research findings in Counties.
Subject to availability of required resources, UC Cooperative Extension would implement programs with the
following areas of emphasis.
Agriculture and Natural Resources: Research and education programs that meet local agriculture and natural
resource needs,focused on enhancing the agricultural productivity and competitiveness of Counties and protecting
water, land and air resources. Together with farmers,pest control advisers and industry representatives;current and
emerging agricultural opportunities and problems would be identified.
Nutrition, Family and Consumer Sciences: Offering opportunities for families, individuals, and youth to enhance
their quality of living by providing resources that support independence and self-sufficiency, health maintenance and
obesity/diabetes prevention. These Advisors and Program Representatives may also provide information on food
safety,food preparation,food preservation and budgeting for food security.
Master Gardeners: University-trained volunteers providing advice and support for local gardeners. Through
volunteers,Advisors and/or Program Representatives overseeing the UC Cooperative Extension Master Gardener
Program will extend research-based information about home horticulture and pest management to the citizens of
Counties.
4-HProgram: Encompassing a wide variety of educational and enrichment experiences to help young people
discover and develop their potential. 4-H Youth Development Program Advisors and/or Program Representatives
provide meaningful, learn-by-doing educational activities to children in 4-H clubs. Citizenship and science literacy
including biology, math and engineering are thrusts of the program.
The Counties share common area-wide problems and issues,yet have different needs and priorities as well. The
University will service Counties and will allocate the resources of the UC Cooperative Extension County Partnership
in a manner roughly proportionate to the level of support provided by each County. While the University will
endeavor to respond to the highest needs of every County, it is understood not all needs can be met given the
limitation on available resources.
Fresno-Madera Multi-County Partnership Interlocal Agreement Page 13 of 16
DocuSign Envelope ID:C1C238AB-66B4-4D97-BD27-F20FDB2BB80C
Attachment B
In-Kind (Tangible,Non-Monetary) Support Provided by Counties
In accordance with the above Item No. IV.,Responsibilities of Counties, Counties agree to support University's
provision of the Cooperative Extension program with in-kind(tangible, non-monetary) support as follows.
In-Kind(Tangible, Non-Monetary) Resources Provided by Counties
I County of Fresno I Coup of Madera
___---_--- --� i---- -
SD2Ce Number of square feet of fully-functional and fully-serviced
office space including furniture;heating and air-conditioning; !
telephone;maintenance and cleaning;access to lab,meeting and i N/A Yes
conference rooms,as well as to kitchen and toilet facilities;parking and i
storage;security,and etc.
Eouioment Current items comprising fully-functional and fully- !
serviced office equipment including but not limited to copy,printer and
fax machines and etc.Replacement equipment and any associated N/A I Yes
ongoing costs will be the responsibility of the University.
&wlles&Miscellaneous Items comprising all business supplies,
services and other miscellaneous necessities required for a fully- !
functional and fully-serviced business office,including but not limited to N/A N/A i
stationary,paper and printing;postage and shipping;photographic !
supplies;laboratory,field test,and demonstration materials;and etc.
1 Vehicle for
TranSpO/tatiOn All means of transportation necessary for the —� — —� shared use of
conduct of the official duties of the local UC Cooperative Extension staff Advisors and
to attend training,development,and administrative meetings that may N/A Program Staff in
occur within the County. This includes,but is not limited to,provision of ! Madera County
vehicles,fuel,maintenance,other associated costs,and etc. (Mileage costs !
will be covered
using MCP Funds
— i
Tiave/ Support for all travel necessary for the conduct of the official
duties of the local UC Cooperative Extension staff,including but not N/A N/A
limited to,transportation(airfare,etc.),tolls,lodging,subsistence,other
associated costs,and etc.
Fresno-Madera Multi-County Partnership Interlocal Agreement Page 14 of 16
DocuSign Envelope ID:C1C238AB-66B4-4D97-BD27-F20FDB2BB80C
Attachment C
Direct(Monetary) Support Provided by Counties
Sample Annual Agreement
Each County agrees to execute a separate annual agreement recording the direct(monetary)funding they agree
to provide in support of this IA. A sample of that annual agreement appears below. Subsequent to execution of
this IA, University will issue an agreement similar to the below sample for execution by Counties.
SAMPLE
The UNIVERSITY and COUNTY hereby amend their Interlocal Agreement(IA) dated 20XX, to
incorporate the following as provided for in the IA and agree to provide services and funding as described hereunder.
A. Project Identification No: MOU 20XX—XX C. Project Start Date: 20XX
B. COUNTY Purchase Order No.: Project End Date: 20XX
D. Project Title: County Partnership for University of California Cooperative Extension Support
Description of Services: Delivery of Cooperative Extension Programs as further detailed in IA,Attachment A,
Cooperative Extension Program Provided by University.
E. Invoicing/Payment Schedule
UNIVERSITY to submit invoices for advance payment to COUNTY to the attention of[insert COUNTY fiscal
contact name, title, address, telephone number and email address].
COUNTY to make checks payable to The Regents of the University of California, and mail to: UC Davis AR
Lockbox, PO Box 741816, Los Angeles, CA 90074-1816.
Amount Date Due
$ .00 On or before July 1, 20XX
Total Fixed Price Amount: $ .00
F. Other documents attached and made a part of this Exhibit(initial those that apply and are attached):
COUNTY UNIVERSITY
Certificate of Insurance
Any additional sheets for Items A—E.
In witness whereof, the parties have executed this Exhibit on the day and year written below.
Agreed and Accepted:
COUNTY OF THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
[Insert name, title]
Date: Date:
Fresno-Madera Multi-County Partnership Interlocal Agreement Page 15 of 16
DocuSign Envelope ID:C1C238AB-66B4-4D97-BD27-F20FDB2BB80C
Attachment D
County Partner Advisory Committee
I. Purpose: The County Partner Advisory Committee provides a forum for ongoing direct communication
between the Counties and the University's Cooperative Extension(UCCE)MCP Director.
A. The County Partner Advisory Committee provides a streamlined process for the UCCE MCP
Director to inform Counties of local programmatic impacts of UCCE activities and to advise
them of current and future programmatic needs. The Advisory Committee members will
receive an annual Report of Work on the previous year's accomplishments and impacts from the
previous annual Plan of Work.
B. The Counties' current authority over their respective budgetary contributions remains
unchanged.
II. Membership: The Advisory Committee will be comprised of representatives from each of the Counties
as follows: The Chief Administrative Officer/Chief Executive Officer(CAO/CEO) of each county
participating in the MCP, or their designate, plus one additional County participant.
III. Meetings: The UCCE MCP Director will convene an Advisory Committee meeting a minimum of two
(2)times per year.
IV. Budget Development: At the first meeting of the fiscal year the UCCE MCP Director will invite the
Advisory Committee's input on the annual budget for the UCCE Program in the Counties(which
budget will be subject to approval of the Counties' respective Boards of Supervisors and the
University). The UCCE MCP Director will distribute to the Advisory Council members a draft of the
budget for the coming fiscal year no later-than March I"of the current fiscal year, or by another date
designated by the UCCE MCP Director and Counties.
V. Local Leadership of UCCE—Selection of New UCCE MCP Director: When/if assignment of a new
UCCE MCP Director is required; the current UCCE MCP Director will invite a representative of the
Advisory Council to meet the candidates for the new UCCE MCP Directorship position. As well,the
UCCE MCP Director will select a representative of the Advisory Committee to participate in candidate
assessment by serving on the University's search committee in an"ex officio"(non-voting)capacity.
VI. Local Leadership of UCCE—Incumbent UCCE MCP Director's Review: At the time of his/her annual
review,the incumbent UCCE MCP Director will invite the Advisory Committee's input on their service
to the Counties performance of the Director during the Director's regularly scheduled academic
reviews.
VII. The Advisory Committee is encouraged to provide regular feedback to the UC Cooperative Extension
Partnership Director on staff performance for all members of the UCCE program engaged in work in the
member counties.
Fresno-Madera Multi-County Partnership interlocal Agreement Page 16 of 16
Approved as to Legal Form:
COUNTY COUNSEL
Digitally signed by:Amanda Savage
Amanda SavageDN:CN=Amanda Savage email=
esavage®lozancsmsh.com C=US O
Lozano Smith
ByDate 2023.08.01 13 14:41-07'00'
ACCOUNT NUMBERS:
CONTRACTING PARTIES:
COUNTY OF MADERA; COUNTY OF FRESNO; AND
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
TITLE OF CONTRACT:
FRESNO-MADERA MULTI-COUNTY
PARTNERSHIP INTERLOCAL AGREEMENT
ACCOUNTING USE ONLY
ORG: 2540
ACCT: 7845
FUND: 0001
SUBCLASS: 10000