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HomeMy WebLinkAboutAgreement A-16-410-1 with Proteus.pdfr r 1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as of the ' ' 2 day and year first hereinabove written. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 PrintN~e:. Richard Rodriguez Title: Chairman of the Board Chairman of the Board, or President, or any Vice President By: ---~-~..:::;;,;-u~, ~~=--- Print Name: ~Tolentino 18 . Title: Chief Financial Director 19 20 21 22 23 24 25 26 27 Secretary (of Corporation), or any Assistant .S1;1cretary, or ChiefFinancial Officer, or any Assistant TreasUrer Mailing Address: Proteus, Inc. 1830 North Dinuba Blvd Phone No.: (559) 499-2140 Contact: Forrest J effreys, .. Prograrn Manager Fund/Subclass: OOOlll 0000 Orgrunzation: 56107001 Account/Program: 7870/0 28 DEN:nam COUNTY OF FRESNO By: ___.:_.l_~J-__ Brian Pacheco, Chairman and/or Sal Quintero, Vice-Chairman Board of Supervisors ATTEST: 'BERNICE E. SEIDEL, Clerk Board of Supervisors - 3 . COUNTY OF FRESNO Fresno,CA Revised Exhibit A Page 1 of 7 SUMMARY OF SERVICES ORGANIZATION: Proteus, Inc. ADDRESS: 1830 North Dinuba Blvd, Visalia, CA 93291 SERVICES: Job 2000 – Job Readiness, Job Search, and Barrier Removal Services TELEPHONE: (559) 733-5423 CONTACTS: Forrest Jeffreys EMAIL: fjeffreys@proteusinc.org AMOUNT: July 1, 2016 - June 30, 2017 ($1,125,754) July 1, 2017 - June 30, 2018 ($844,315) July 1, 2018 - June 30, 2019 ($844,315) July 1, 2019 - June 30, 2020 ($844,315) July 1, 2020 - June 30, 2021 ($844,315) ______________________________________________________________________________ I. SUMMARY OF SERVICES Jobs 2000 provides comprehensive services including job search, appraisal, and problem resolution of various employment barriers including; driver license issues, legal issues, transportation, clothing, tools, work licenses, and other barriers. The primary objective is to assist families with transitioning to self-sufficiency through employment by identifying and addressing the participant’s barriers. Additional services include anger management, nutrition education, and parenting classes. As part of the job readiness workshop, participants will undergo a criminal and legal background check, driving record check, substance abuse screening, the Ropes course (a teambuilding exercise), and small group interaction. The criminal and legal background checks, as well as the driving record check will be completed by representatives from the District Attorney and Public Defender's office. A Substance Abuse Specialist from the Department of Behavioral Health will provide the substance abuse screening for the four week workshop. A Social Worker will also be available to address mental health concerns and domestic violence issues. Revised Exhibit A Page 2 of 7 II. SCHEDULE AND LOCATION OF SERVICES Component activities shall be provided daily, except Holidays which are observed by DSS, or upon approval by DSS. Facilities must be open from 8:00 A.M. to 5:00 P.M., Monday through Friday. DSS may approve other holidays if appropriate. Workshop activities will be from 8:30 a.m. – 4:30 p.m. There shall be a minimum of Twenty (20) workshops conducted in Fresno County each year. These workshops will be conducted at CONTRACTOR’s Fresno Location, West Fresno Regional Office, Selma, Reedley, and Coalinga as mutually agreed upon by CONTRACTOR and DSS. III. TARGET POPULATION Services will be restricted to all post-assessed CalWORKs recipients who do not have active felonies and/or no-bail misdemeanor warrants. Services are provided to English and Spanish- speaking recipients. IV. CONTRACTOR’s RESPONSIBILITIES CONTRACTOR shall provide comprehensive Jobs 2000 Job Readiness Workshops for referred CalWORKs recipients residing in Fresno County. The CalWORKs recipients to be referred will be identified and referred to CONTRACTOR by DSS. Prior to each workshop start date, CONTRACTOR will call participant 3-5 days before the start of the workshop to remind them of the workshop date/time/location and answer any questions. CONTRACTOR shall provide enough support staff to complement the Workshop facilitators. The Anger Management and Parenting Education course work must be provided by a certified facilitator/instructor. Transportation for group activities is required as well as occasional transportation assistance for recipients in the rural area on a case by case basis. A. MONTHLY REPORTS AND OUTCOMES Monthly program activity reports will include but are not limited to the following information: 1. Number of clients referred/enrolled 2. Number of clients currently in the workshop 3. Number of clients attending the first day 4. Number of clients who completed the program, dropped out, or exited the program 5. Number of clients contacted within 45 days, 6 months, 12 months, of obtaining employment 6. Number of resumes completed 7. Number of clients who gained employment 8. Wage and wage increase of clients who gained employment 9. Number of barriers resolved Revised Exhibit A Page 3 of 7 B. CASE MANAGEMENT Participants will receive case management services, which shall include but is not limited to the following: 1. Tracking of all referrals made to assist client in removing barriers such as substance abuse, mental health etc. 2. Monitoring of attendance and progress, to include collaboration with the assigned DSS Case Managing Job Specialist (CMJS). 3. Ongoing coordination with DSS (timely compliance resolution, exchange of participant information, program changes). 4. Maintenance of individual participant service records/case files. 5. Follow up with participants regarding employment 45 days/6 months/12 months post workshop completion. Case Management will include communication with the CalWORKs CMJS and the Jobs 2000 Job Specialist liaison to ensure that participants receive necessary supportive services, including referrals for substance abuse, domestic abuse, and mental health services. Participant case files will include chronological records of interviews, counseling sessions, relevant information, documentation, and correspondence relating to the services provided. Additionally, case files will be maintained in a secure location with access limited to appropriate staff to ensure that confidentiality is maintained. Files must be kept for a period of three years from the last date payment is made for contracted services. C. JOB SEARCH During the fifth week of the workshop, all job ready participants will conduct a five day job search with the CONTRACTOR. Participants that fail to complete the fifth week will not be able to attend court. Participants deemed not yet job ready will be referred back to CMJS. By the fourth week, participants shall have completed the following: 1. Development of a resume and cover letter 2. Master application 3. Mock interviewing 4. Review appropriate dress attire for job search. 5. Shopping field trip to purchase interview clothing. 6. Registration into the Ready2Hire website. CONTRACTOR shall meet with participants daily during the job search activity to verify that the participant is completing the job search as required per DSS regulations. The job search forms will be included in the exit packet from Jobs 2000. Collaboration between the CONTRACTOR, the Jobs 2000 liaison, and the DSS Case Manager will ensure that the participant receives the necessary supportive services to conduct the job search. Additionally, CONTRACTOR shall keep verification records for all time spent on job search related activities. Revised Exhibit A Page 4 of 7 D. SELMA COMPUTER LAB CONTRACTOR will also provide a computer lab from 9:00am until 1:00pm, once a week, at their Selma office for DSS to utilize for CASAS testing and or other testing services for Welfare-to- Work (WTW) clients. V. JOBS 2000 PROGRAM CURRICULUM Curriculum: Jobs 2000 will consist of a four-week job readiness workshop followed by a one week job search. A team of two Workshop Facilitators will conduct the workshops. The Workshop Facilitators will monitor the job search daily during the fifth week. DSS reserves the right to continuously monitor CONTRACTOR's facilitators to ensure quality service to the participants. Should a conflict arise with a facilitator, DSS reserves the right to request that the facilitator in question be removed from Jobs 2000. As part of the collaboration with other County Departments, staff from the District Attorney office, Public Defender office, Department of Child Support Services, and Department of Behavioral Health will be presenting information during the first two weeks of the workshop. Clients wishing to obtain assistance with legal issues must attend the presentation by the legal team and complete all five weeks of the program. Exceptions can be made but will be reviewed on a case by case basis. A. Curriculum must include the following topics: 1. Lifestyle Changes 2. Problem Solving 3. Employer Expectations 4. Interviewing Skills 5. Domestic Abuse 6. Substance Abuse 7. Appropriate Dress and Hygiene 8. Parenting and Family Wellness (minimum 10 hours) 9. Anger Management (minimum 10 hours) 10. Goal Setting & Attainment 11. Obtaining & Retaining Employment 12. Lifelong Learning 13. Effective Communication 14. Teamwork 15. Money Management 16. Resume Preparation 17. Nutrition Education 18. Housing – Institute of Real Estate Management Revised Exhibit A Page 5 of 7 B. ADDITIONAL REQUIREMENTS The intent of the Jobs 2000 program is to provide services through a collaborative One Stop environment to make it easier for the participant to obtain various services at one location. The following elements are required at each service site unless otherwise noted: 1. CONTRACTOR must keep facilities open from 8:00 A.M. through 5:00 P.M. to allow partners to hold appointments outside class instruction hours 2. A large conference room must be made available to partners and clients at all times. 3. On the last day of the 4th week a graduation ceremony for participants and immediate family will be held. The graduation ceremony is to include refreshments. 4. All services provided during the program will be considered Job Readiness activities. These activities will only count towards meeting core hours during the first four weeks. (Continue to next page) Revised Exhibit A Page 6 of 7 VI. PERFORMANCE MEASURES DSS will consider CONTRACTOR performance levels when determining funding recommendations for future Agreements. For each 12-month contract period, CONTRACTOR shall meet the following performance measurements and levels: Performance Measure Required Level of Performance Enrollment Rate - the number of CalWORKs recipients to be enrolled in Jobs 2000 by the end of the contract term. It is expected that DSS staff will refer approximately 900 participants to the workshops. Measurement Parameters - CalWORKs recipients eligible for services that are enrolled. Data Sources - The primary data sources are referrals from DSS. 50% of the referred CalWORKs recipients will be enrolled in Jobs 2000 for services by the end of the contract term. Graduation Rate- the number of participants to graduate from Jobs 2000 by the end of the contract term. Measurement Parameters - Participants who complete all four weeks of the workshop and participants who are employed and exit the workshop may be counted. Data Sources - The primary data sources are referrals from DSS. 70% of the CalWORKs participants who enrolled in the program will graduate from the four week workshop by the end of the contract term. Employment Rate - The number of clients employed by the end of the contract term. Measurement Parameters - Clients must be employed while in the workshop or be employed within 45 days, 6 months, and 1 year of graduation by the end of the contract term. Data Sources - The primary data sources are referrals from DSS. 30% of the CalWORKs participants that complete the job search will be employed either while in the workshop or within 45 days of graduation. Revised Exhibit A Page 7 of 7 VII. COUNTY RESPONSIBILITIES A. DSS CalWORKs Case Managers shall be responsible for referring appropriate participants to CONTRACTOR for Jobs 2000. It is anticipated that approximately 900 participants will be referred for Jobs 2000 services during the 12-month contract period. It is expected that approximately 50% of the participants referred will attend the workshop. Participants will be screened and enrolled during a face-to-face interview with a CMJS to determine their level of motivation and willingness necessary to make the commitment to the program. 1. Confirmation/verification of participant eligibility to services. 2. Jobs 2000 participants will be referred after a screening appointment has been made with their CMJS and a detailed explanation of Jobs 2000 activities has been presented. DSS staff will send an appointment letter to the participant and CONTRACTOR will call the participant prior to commencement of the workshop. 3. The Jobs 2000 liaison will discuss the exit plan with the Case Manager for metro Fresno participants. For metro Fresno, the Jobs 2000 liaison will be the point of contact for CONTRACTOR staff. For rural clients, the CMJS will be the point of contact for CONTRACTOR staff. 4. The CMJSs shall ensure that all referred participants have been assessed and have a current Welfare to Work plan on file. 5. The CMJSs shall ensure that CONTRACTOR is provided with all relevant information on each referred participant within the boundaries of confidentiality restrictions. 6. COORDINATION AND ASSISTANCE: DSS staff shall meet with CONTRACTOR's staff as often as needed to exchange pertinent information, resolve problems, and work together to effectively coordinate services. 7. DSS will provide assistance with supportive services such as transportation, childcare, and employment barriers. 8. DSS will provide referrals for mental health, domestic abuse, and substance abuse services as necessary. B. DSS will provide an employee to provide supervision throughout the entirety of the testing when utilizing the Proteus’ computer lab. VIII. FEDERAL WORK PARTICIPATION RATE In response to the Federal Temporary Assistance to Needy Families (TANF) Program reauthorization, DSS is committed to implementing activities and practices that support to achieve TANF program goals and meet the CalWORKs WTW Federal Work Participation Rates (WPR). WPR requires at least 50% work participation among all CalWORKs families and 90% for two parent families. Effective October 1, 2006, the State and counties are subject to Federal penalties on an annual basis if these rates are not met. As a result, DSS requires CONTRACTOR's assistance in engaging WTW participants in activities that will increase DSS’ WPR and assist recipients to become self-sufficient. Our primary objective is job placement and retention, work experience, and/or training activities that meet the WPR requirements. Counseling and supportive services in conjunction with job placement will assist our recipients in obtaining financial self-sufficiency. ORGANIZATION:Proteus, Inc SERVICES:Jobs 2000 - Job Readiness, Job Search, and Barrier Removal CONTRACT PERIOD:July 1, 2016 - June 30, 2017 CONTRACT AMOUNT:$1,125,754 per 12 Month Contract Term ACCOUNT AMOUNT BUDGET CATEGORY NUMBER SALARIES & BENEFITS Salaries 0100 538,248.00$ 0150 47,291.00$ Benefits 0200 96,884.00$ Subtotal:682,423.00$ SERVICES & SUPPLIES Insurance 0250 15,176.00$ Communications 0300 20,117.00$ Office Expense 0350 10,391.00$ Equipment 0400 27,325.00$ Facilities 0450 153,615.00$ Travel Costs 0500 9,600.00$ Program Supplies 0550 71,164.00$ Consultancy/Subcontracts 0600 642.00$ Fical Audits 0650 Training 0660 7,962.00$ Indirect Costs 0700 127,339.00$ Subtotal:443,331.00$ TOTAL:1,125,754.00$ Revised Exhibit B Page 1 of 8 BUDGET SUMMARY ORGANIZATION:Proteus, Inc SERVICES:Jobs 2000 - Job Readiness, Job Search, and Barrier Removal CONTRACT PERIOD:July 1, 2016 - June 30, 2017 CONTRACT AMOUNT:$1,125,754 per 12 Month Contract Term BUDGET ACCOUNT CATEGORY SUB-TOTAL TOTAL 0250 INSURANCE Worker's Compensation 10,765.00$ Workers Compensation Surcharge 374.00$ Insurance & Bonding 4,037.00$ 15,176.00$ 0300 COMMUNICATIONS Land Phone/Fax 2,915.00$ Wireless Phone/Pager 6,544.00$ Internet 8,498.00$ Courier Services 2,081.00$ Membership 79.00$ 20,117.00$ 0350 OFFICE EXPENSE Consumable Supplies 10,293.00$ Postage 98.00$ 10,391.00$ 0400 Equipment 27,325.00$ 27,325.00$ 0450 Facilities Bldg Rent/Use Fees 108,519.00$ Utilities 22,511.00$ Maintenance 20,345.00$ Taxes 89.00$ Deprec Exp-Bldgs & Improvements 842.00$ Mortgage Int-Other Buildings 1,309.00$ 153,615.00$ 0500 Travel Staff Traveling Costs (.50 per mile)9,600.00$ 9,600.00$ 0550 Program Supplies Participant Direct Supplies 14,550.00$ Participants Vehicle Rent/Field Trip 28,000.00$ Participant Leadership Activities 15,750.00$ Participant Graduation Supplies 4,950.00$ Comp Supplies/Software 1,500.00$ Other Supply Purchases (Durable/Vehicle Maintance)6,414.00$ 71,164.00$ 0600 Consul/Subcontracts Consult/Contracts/Lic Review 642.00$ 642.00$ 0650 Training Staff Training/Education 5,938.00$ Staff Travel 402.00$ Lodging 1,622.00$ 7,962.00$ 0700 Indirect Costs 127,339.00$ 127,339.00$ TOTAL SERVICES AND SUPPLIES 443,331.00$ Revised Exhibit B Page 2 of 8 BUDGET DETAIL Revised Exhibit B Page 3 of 8 ORGANIZATION:Proteus, Inc SERVICES:Jobs 2000 - Job Readiness, Job Search, and Barrier Removal CONTRACT PERIOD:July 1, 2016 - June 30, 2017 CONTRACT AMOUNT:$1,125,754 per 12 Month Contract Term SALARIES: POSTIONS PERSONS %Months TOTAL Program Support Specialist A.L. Bilingual English/Spanish 1 0.0197 12 700 Service Center Manager C.T.1 0.0197 12 1,070 Workshop Facilitator C.M. Bilingual English/Spanish 1 1.0000 12 33,960 Workshop Facilitator C.K. Bilingual English/Spanish 1 1.0000 12 43,284 Workshop Facilitator I.F. Bilingual English/Spanish 1 1.0000 12 38,748 Program Support Specialist M.D. Bilingual English/Spanish 1 1.0000 12 23,400 Program Support Specialist 1 1.0000 12 25,068 Program Assistant G.P.1 0.1500 12 4,378 Division Director B.Q. Bilingual English/Spanish 1 0.1500 12 11,221 Program Assistant A.P. Bilingual English/Spanish 1 1.0000 12 39,648 Program Support Specialist C.Y. Bilingual English/Spanish 1 1.0000 12 21,924 Program Support Specialist C.B. Bilingual English/Spanish 1 1.0000 12 22,956 Workshop Facilitator C.G 1 1.0000 12 30,744 Workshop Facilitator G.R. Bilingual English/Spanish 1 1.0000 12 30,744 Lead Workshop Facilitator G.M. Bilingual English/Spanish 1 1.0000 12 50,292 Division Area Manager J.F.1 0.6500 12 41,207 Workshop Facilitator S.M. Bilingual English/Spanish 1 0.6500 12 31,032 Workshop Facilitator T.S.1 1.0000 12 36,156 Program Development Associate R.R.1 1.0000 12 3,274 SALARIES AND BENEFITS Revised Exhibit B Page 4 of 8 Accrued Vacation Payable 48,442 Total:538,248 BENEFITS: Benefit Item: (Calculation) FICA (7.65% of $289776)41,176 SUI ($434 Per Full Time Employee)6,115 Health Ins (.15 X $538,248)80,737 Retirement (.03 X $538,248)16,147 Total:144,175 Total Salaries and Benefits:682,423 ORGANIZATION:Proteus, Inc SERVICES:Jobs 2000 - Job Readiness, Job Search, and Barrier Removal CONTRACT PERIOD:July 1, 2017 - June 30, 2018 July 1, 2018 - June 30, 2019 July 1, 2019 - June 30, 2020 July 1, 2020 - June 30, 2021 CONTRACT AMOUNT:$844,315 per 12 Month Contract Term ACCOUNT AMOUNT BUDGET CATEGORY NUMBER SALARIES & BENEFITS Salaries 0100 445,105.00$ 0150 35,572.00$ Benefits 0200 73,504.00$ Subtotal:554,181.00$ SERVICES & SUPPLIES Insurance 0250 13,937.00$ Communications 0300 14,320.00$ Office Expense 0350 4,350.00$ Equipment 0400 6,950.00$ Facilities 0450 95,885.00$ Travel Costs 0500 8,500.00$ Program Supplies 0550 39,827.00$ Consultancy/Subcontracts 0600 600.00$ Fical Audits 0650 -$ Training 0660 1,000.00$ Indirect Costs 0700 104,765.00$ Subtotal:290,134.00$ TOTAL:844,315.00$ Revised Exhibit B Page 5 of 8 BUDGET SUMMARY ORGANIZATION:Proteus, Inc SERVICES:Jobs 2000 - Job Readiness, Job Search, and Barrier Removal CONTRACT PERIOD:July 1, 2017 - June 30, 2018 July 1, 2018 - June 30, 2019 July 1, 2019 - June 30, 2020 July 1, 2020 - June 30, 2021 CONTRAT AMOUNT:$844,315 per 12 Month Contract Term BUDGET ACCOUNT CATEGORY SUB-TOTAL TOTAL 0250 INSURANCE Worker's Compensation 8,167.00$ Workers Compensation Surcharge 420.00$ Insurance & Bonding 3,900.00$ Pmts to Health Insur Providers 1,450.00$ 13,937.00$ 0300 COMMUNICATIONS Land Phone/Fax 1,950.00$ Wireless Phone/Pager 2,800.00$ Internet 7,700.00$ Courier Services 1,800.00$ Membership 70.00$ 14,320.00$ 0350 OFFICE EXPENSE Consumable Supplies 3,000.00$ Fuel 90.00$ Supply Purchases >=$300&<$5,000 -$ Durable Supplies >=50<300 life>1 year 500.00$ Postage, Fed Ex & UPS 30.00$ 3,620.00$ 0400 EQUIPMENT Equipment Rent/Lease 3,000.00$ Equipment Maintenance 3,790.00$ 6,790.00$ 0450 FACILITIES Construction Permit 7.00$ Bldg Rent/Use Fees 65,000.00$ Utilities 16,900.00$ Facilities Maintenance 13,088.00$ Taxes 90.00$ Deprec Exp-Bldgs & Improvements 100.00$ Deprec Exp-Leasehold Improvement 200.00$ Mortgage Int-Other Buildings 500.00$ 95,885.00$ 0500 TRAVEL Staff Traveling - Local Costs (.50 per mile)8,000.00$ Travel Out of Area 500.00$ 8,500.00$ 0550 PROGRAM SUPPLIES Participant Direct Supplies 6,000.00$ Participants Vehicle Rent/Field Trip 20,400.00$ Participant Leadership Activities 8,925.00$ Participant Graduation Supplies 4,502.00$ Comp Supplies/Software 730.00$ Other Supply Purchases (Durable/Vehicle Maintance)160.00$ 40,717.00$ 0600 CONSULTANCY/SUBCONTRACTS Consult/Contracts/Lic Review 600.00$ 600.00$ 0650 TRAINING Staff Training/Education 500.00$ Lodging 500.00$ 1,000.00$ 0700 Indirect Costs 104,765.00$ 104,765.00$ TOTAL SERVICES AND SUPPLIES 290,134.00$ Revised Exhibit B Page 6 of 8 BUDGET DETAIL Revised Exhibit B Page 7 of 8 ORGANIZATION:Proteus, Inc SERVICES:Jobs 2000 - Job Readiness, Job Search, and Barrier Removal CONTRACT PERIOD:July 1, 2017 - June 30, 2018 July 1, 2018 - June 30, 2019 July 1, 2019 - June 30, 2020 July 1, 2020 - June 30, 2021 CONTRAT AMOUNT:$844,315 per 12 Month Contract Term SALARIES: POSTIONS PERSONS %Months TOTAL Program Support Specialist A.L. Bilingual English/Spanish 1 0.0136 12 721.00 Service Center Manager V.Y.1 0.0136 12 538.00 Service Center Manager TBD 1 0.0982 12 3,654.00 Program Support Specialist M.I. Bilingual English/Spanish 1 0.0982 12 3,643.00 Division Director B.Q. Bilingual English/Spanish 1 0.1000 12 8,344.00 Program Assistant G.P.1 0.1000 12 3,359.00 Area Manager F. J.1 0.5200 12 36,766.00 Lead Workshop Facilitator G.M. Bilingual English/Spanish 1 1.0000 12 56,100.00 Program Assistant A.P. Bilingual English/Spanish 1 1.0000 12 45,576.00 Program Support Specialist V.A. Bilingual English/Spanish 1 1.0000 12 26,206.00 Program Support Specialist C.B. Bilingual English/Spanish 1 1.0000 12 27,552.00 Workshop Facilitator T.S.1 1.0000 40,662.00 Workshop Facilitator G.R. Bilingual English/Spanish 1 1.0000 12 35,374.00 Program Support Specialist N.S. Bilingual English/Spanish 1 1.0000 12 25,081.00 Workshop Facilitator I.F. Bilingual English/Spanish 1 1.0000 12 44,575.00 Workshop Facilitator C.K. Bilingual English/Spanish 1 1.0000 12 48,307.00 Program Development Associate R.R.1 0.0400 12 1,895.00 SALARIES AND BENEFITS Revised Exhibit B Page 8 of 8 Accrued Vacation Payable 36,752.00 Total:445,105.00 BENEFITS: Benefit Item: (Calculation) FICA (.0765 of $408,353)31,239.00 SUI ($434 Per Full Time Employee)4,333.00 Health Ins (.15 X $408,353)61,253.00 Retirement (.03 X $408,353)12,251.00 Total:109,076.00 Total Salaries and Benefits:554,181.00