HomeMy WebLinkAboutAgreement A-17-548 with BSCC.pdfTitle II Grant Year 3 Reapplication
Applications due by 5:00 p.m., August 31, 2017
In addition to the original Title II Formula Grant Request for Proposals, this
Reapplication packet includes important information about funding provisions,
grant eligibility, and application submission requirements.
TITLE II JUVENILE DELINQUENCY PREVENTION
AND INTERVENTION
GRANT PROGRAM
YEAR 3 REAPPLICATION PACKET
RELEASED AUGUST 1, 2017
Four-Year Project Cycle
October 1, 2015 to September 30, 2019
Title II Grant Year 3 Reapplication
Table of Contents
CONTACT INFORMATION ............................................................................................. 1
SUBMISSION INSTRUCTIONS ...................................................................................... 1
GRANT REQUIREMENTS .............................................................................................. 2
**NEW GRANT REQUIREMENTS** ............................................................................... 4
BACKGROUND .............................................................................................................. 5
YEAR 3 REAPPLICATION .............................................................................................. 6
SECTION I: APPLICANT INFORMATION ..................................................................... 6
SECTION II: GRANT PROJECT TIMELINES ................................................................. 7
SECTION III: PROPOSED BUDGET ............................................................................ 12
SECTION IV: PROJECT PROGRESS AND PLANS ..................................................... 15
SECTION V: SUSTAINABILITY .................................................................................... 16
SECTION VI: PROJECT DESCRIPTION ...................................................................... 16
APPENDIX A – SAMPLE STANDARD AGREEMENT .................................................. 17
Title II Grant Year 3 Reapplication, p. 1
CONTACT INFORMATION
This non-competitive Reapplication Packets provides information necessary to prepare a
reapplication to the Board of State and Community Corrections (BSCC) for the Title II
Juvenile Delinquency Prevention and Intervention Grant Program for Year 3 of funding.
Funding will be awarded upon the successful completion of the Year 2 grant period and
the submittal of the reapplication for Year 3 funding. Questions concerning this packet
should be directed to:
Eloisa R. Tuitama, Field Representative
Corrections Planning and Grant Programs Division
Phone Number: (916) 341-7328
Fax Number:(916) 327-3317
Email: eloisa.tuitama@bscc.ca.gov
SUBMISSION INSTRUCTIONS
For Year 3 funding consideration, submit one originally signed Reapplication Packet to
the BSCC’s Corrections Planning and Programs Division by 5:00 p.m. on August 31,
2017. Reapplication packets must be received in-house – not just postmarked – by the
due date.
Packets must be submitted to:
Board of State and Community Corrections
Corrections Planning and Grant Programs Division
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833
Attn: Eloisa R. Tuitama, Field Representative
In addition, an e-copy/pdf of the same signed and dated reapplication must be emailed
to eloisa.tuitama@bscc.ca.gov by August 31, 2017.
A complete reapplication packet includes:
• Sections I through VI including completion of all the required information in the
tables and narrative fields within the reapplication document. Applicants must use
the fill-in format provided by the BSCC.
Title II Grant Year 3 Reapplication, p. 2
GRANT REQUIREMENTS
Eligibility, Grant Period, and Funding Amount
Eligible applicants are current Title II grantees who were selected through a competitive
process to receive Title II funding for a four-year cycle from October 1, 2015 to September
30, 2019 in the following program purpose areas:
Aftercare/Reentry
• CA Youth Outreach $225,000
• El Dorado County Probation Department $149,985
• Fresno County Probation Department $300,000
• Shasta County Probation Department $146,938
• Youth Employment Partnership $94,881
Alternatives to Detention
• Santa Cruz Probation Department $196,200
• South Bay Community Services $300,000
Delinquency Prevention
• Centinela Youth Services $299,996
• Community Works West $300,000
Diversion
• North County Lifeline $297,000
• Restorative Resources $225,000
• Watsonville (City of) Police Department $225,000
Title II grantees are eligible to apply for continuation funding through this non-competitive
reapplication process for Year 3, which is October 1, 2017 to September 30, 2018.
Grantees may request up to a maximum amount of their original award as listed above.
Grant Agreement
If the BSCC approves a Title II grantee’s reapplication, the grantee is required to enter
into a Grant Agreement with the BSCC. Grantees must agree to comply with all conditions
of the Grant Agreement, all required assurances, general terms and conditions, and all
budget items and conditions as contained in their reapplications. In addition, all awarded
projects and any subcontractors must comply with General Terms and Conditions (GTC)
610 as provided in Appendix A.
Each grantee is responsible for maintaining the Grant Agreement, all invoices, records,
and relevant documentation for at least three (3) years after the final payment under the
Grant Agreement.
Eligible Grant Expenditures
Grant funds can be used to supplement existing funds dedicated to the project, but must
not supplant funds that have been appropriated for the same purpose. For information on
eligible and ineligible costs, please refer to the BSCC Grant Administration Guide on our
website at: http://www.bscc.ca.gov/s_cppgrantfundedprograms.php
In addition, all funds must be used consistent with the requirements within the 2015
Department of Justice Grants Financial Guide, available at:
Title II Grant Year 3 Reapplication, p. 3
https://ojp.gov/financialguide/DOJ/index.htm
Invoices
The BSCC disburses grant funds on a reimbursement basis for costs incurred during the
grant period. The State Controller’s Office will issue the reimbursement or warrant only to
the designated Financial Officer on the Year 3 reapplication. Grantees must submit
invoices to the BSCC on a quarterly basis. The deadline is 45 days following the end of
each quarter. Specific deadlines will be listed in the Grant Agreement. Grantees must
maintain adequate supporting documentation for all costs claimed on invoices. The BSCC
may request supporting documentation with each invoice submission. BSCC staff will
conduct Comprehensive Monitoring Visits on-site for each grantee. These visits will have
a Fiscal Review component where the BSCC will review and substantiate supporting
documentation for expenses charged to the grant.
Audit
The grantee must submit an audit of expenditures, which may be either Program Specific
or part of a Single City/County Audit Report, within 120 days of the end of the grant period.
Reasonable and necessary extensions to the due date may be granted, if requested. In
addition, the BSCC reserves the right to require a financial audit any time between the
execution of the grant agreement and 60 days after the end of the grant period.
Comprehensive Monitoring Visits
The BSCC staff will conduct Comprehensive Monitoring Visits with each grantee. The
purpose of these visits is to assess whether a project complies with the grant program’s
administrative, programmatic, and fiscal requirements, including applicable Federal
requirements. BSCC staff will also assess the progress each project has made toward
its goals and objectives and provide technical assistance as needed.
Progress Reports
Grantees will be required to submit quarterly progress reports to Eloisa R. Tuitama, Field
Representative, at eloisa.tuitama@bscc.ca.gov. Progress reports are due 45 days
following the end of each quarter. Specific deadlines will be listed in the Grant Agreement.
At the end of the grant period, BSCC staff will compile, analyze, and synthesize the
information and data report. BSCC staff will then upload the information and data into the
Office of Juvenile Justice and Delinquency Prevention’s online Data Reporting Tool
(DCTAT).
Reducing Racial and Ethnic Disparity (R.E.D.)
The BSCC is committed to working with state and local agencies to reduce the
overrepresentation of youth of color who come into contact with the juvenile justice
system (at all points, from arrest through confinement) relative to their numbers in the
general population. In support this effort, the BSCC periodically provides R.E.D. training
for project directors and other interested staff. This training may be provided during this
grant award year. Award recipients will be contacted with details about the R.E.D. training
dates and locations should training be offered.
Additional information about R.E.D. reduction can be found at the BSCC website:
http://www.bscc.ca.gov/s_cppgrantfundedprograms.php
**NEW GRANT REQUIREMENTS**
Title II Grant Year 3 Reapplication, p. 4
Federal Requirements state, in part, that to be eligible for continued funding through the
OJJDP Title II Formula Grant Program, R.E.D. grantees are subject to the following:
The Project Director and Designated Fiscal Contact may be required by the BSCC
to complete the United States Department of Justice Grants Financial
Management Training the grant award by visiting the link below and keep the
certificate of completion of file with all other official grant documents. USDOJ
Grants Financial Management Training: https://ojpfgm.webfirst.com
The grantee must maintain active registration of their Data Universal Numbers
System (DUNS) number, used for this Grant Agreement, throughout the term of
the contract. An active DUNS number is also required to remain in compliance with
the Federal Funding Accountability and Transparency Act (FFATA), a reporting
tool Federal prime awardees (i.e. prime contractors and prime grants recipients)
use to capture and report subaward and executive compensation data. This is a
mandatory requirement of the Title II Formula Grant Program. Dun & Bradstreet:
https://iupdate.dnb.com/iUpdate/
Additionally, the BSCC is committed to the utilization of evidence-based principles and
innovative, promising approaches that focus on effectiveness, efficiency, and equity (e.g.,
culturally competent and gender-responsive programming) have demonstrated success
toward the reduction of disparity. It places an emphasis on achieving measurable
outcomes and making sure services provided and resources used are effective.
Successful implementation of EBP includes:
• organizational development to create and sustain a culture accepting of best
practices and evidence-based approaches, including a commitment to initial and
ongoing professional development and training;
• use of validated risk/needs assessment tools;
• data collection and analysis;
• use of programs and practices known to produce positive criminal justice outcomes
• quality assurance assessments to ensure program/principle fidelity
• performance management to improve programs and policies
• a “systems change approach” to develop collaborations so tasks, functions and
sub-units work effectively together and not at cross-purposes, and,
• A focus on sustainability.
The BSCC may provide such training during the grant award year. If so, the courses will
be provided at no cost to grantees and will address issues relevant to participants,
whether new or experienced. Grantees may also choose to register/attend similar
trainings offered by other subject matter experts. Grantees may also choose to host and
deliver their own EBP training. BSCC staff is available to provide technical assistance in
support of such training.
BACKGROUND
Title II Grant Year 3 Reapplication, p. 5
The Juvenile Justice and Delinquency Prevention Act of 1974 (last reauthorized in
2002) provides funds to states on the custody and care of youth in the justice system.
The law establishes the Title II Formula Grants program, which supports the
development of programs to address delinquency and improve the juvenile justice
system.
Please see the original Request for Proposals for descriptions of each year of the grant.
The purpose of Year Three is for Title II grantees to continue supporting the
administration of the direct service project, including its monitoring, evaluation, and
sustainability components.
Title II Grant Year 3 Reapplication, p. 7
SECTION II: GRANT PROJECT TIMELINES
. OTHER (e.g., travel expenses)
Part A: In the table below, please provide the Year 2 Timeline that was submitted in your Year 2
reapplication. Indicate whether each proposed activity was completed within Year 2 of the project
(Yes or No). You may add additional rows to the table as needed. Alternatively, for your
convenience, you may attach your Year 2 Timeline from your prior reapplication. If choose to attach
your prior timeline, please indicate directly on the attachment whether the activity was completed.
Year 2 Proposed Grant Activity Timeline
Proposed Activity Proposed
Timeframe
Completed
(Y/N)
Prepare STD-213 in Board Resolution in Review and
Approval by the Board of Supervisors
Within 4-6 Weeks
(adjusting timeline
based on first year)
Y
Submit to Board for Approval. Submit executed STD-213
and resolution to BSCC (Four weeks required minimum for
agenda item)
6-10 weeks Y
Staff and Support the work of the Juvenile Reentry
Transition Committee
Ongoing Y
If there are staff changes and added volunteer support
conduct security checks and training as well as regular
Thinking for A Change Training
Ongoing Y
Outreach and Recruitment across the Juvenile Justice
Campus for full programmatic enrollment of PREP program
1st Wednesday of
the month outreach
to PODs: 2nd
Wednesday of the
month applications
due: 3rd Wednesday
are the interviews
Y
Assess the entire prgoram, based on FF service provision
of four key program components
June 30-July 30
2017
Y
Implement PREP Program Core Service: Workforice,
Academics, Medical/Behavioral Health and Lifeskills
Ongoing Y
Establishment of Youth Council December 2016 Y
Present Strategic Plan Draft to the Juvenile Reentry
Transition Subcommittees, to collect additional community
input
At each
subcommittee
meeting
Y
Title II Grant Year 3 Reapplication, p. 8
Title II Grant Year 3 Reapplication, p. 9
Part B: Year 2 Timeline Narrative
Use the narrative section below to explain activity delays in Year 2 and/or activities not originally
proposed but completed as part of your project implementation year.
Juvenile Reentry Transition Committee: The Juvenile Reentry Transition Committee meetings
have not been held on a quarterly basis as intended as there have been some transitions within
leadership of the committee, but the work to achieve the goals has been ongoing. The draft of
the strategic plan was presented to the committee, during that time it was decided that a specific
committee would be developed to continue to support the ongoing creation of the re-entry
strategic plan. Focus Forward, community based organization and awarded vendor, were elected
to chair the committee. Focus Forward has attended the out of custody services sub-committee
meetings to review the draft of the strategic plan, and obtain input. Focus Forward plans to attend
other sub-committee meetings and conduct the same process once schedules are finalized.
Evaluation: A semi-annual evaluation report was completed by Anchoring Success by Alfaro, in
January 2016, third party evaluator, and presented to Fresno Co. Probation and Focus Forward.
Originally, in the timeline it was only presented that the evaluator would provide an annual
evaluation, but as the development of this program is very important it was recommended that
an evaluation be completed to evaluate the first 6 months of services of the program to indicate
strengths and areas for improvements. Based on recommendations, adjustments were made to
the services and recording of information.
In May 2017 there was a transition with the data systems and there have been transitions with
program staff, which caused some delays in data entering. All data was finalized at the end of
July and although all the data was entered within the designated timeframe, it did not allow time
for the evaluator to conduct its analysis within the original proposed time. The evaluator normally
needs 6 to 10 weeks to complete the analysis for the reportIng. The annual evaluation report will
be presented in October 2017.
Outreach and Recruitment: Originally it was discussed that outreach, application acceptance and
interviews would only be conducted once a month. Although, the discussed process was placed
into effect the PREP team, soon realized that in order to meet the needs of the candidates and
program outreach, recruitment efforts needed to be completed more frequently. The outreach
and recruitment, application acceptance and interviews are scheduled to be completed two to
three times a month which has nearly doubled the enrollment efforts.
Title II Grant Year 3 Reapplication, p. 10
Part C: Year 3 Timeline
Provide a proposed timeline for Year 2 of your project. You may either complete the table below
or attach your own table that includes the information. Include approximate dates for major
activities to be accomplished or obstacles to be cleared in the third year of funding. Include
activities that were proposed for Year 2 but not completed, if still applicable.
Proposed Activity Proposed
Timeframe
Anchoring Success by Alfaro (third party evaluator) Annual Evaluation
Report Presentation
October 2017
Follow Up and Apply Evaluator's Recommendations for Program
Improvements as find best fit as a team for participants.
Oct '17-Jan'18
Support the work of the Juvenile Reentry Transition Committee Ongoing Work
Establish Juvenile Reentry Transition Strategic Plan Sub-Committee October 2017
Agricultural & Garden Project Development Ongoing Work
Onboarding Training for Volunteers and New Staff (if applicable): Safety and
Security Training, T4C, Focus Forward, etc
Ongoing/As
Needed
Tours of Organization's Mission Ongoing
Holiday and Success Celebration Dec 2017
Development of the Parent Component for Program Services Oct '17-Dec '18
Title II Grant Year 3 Reapplication, p. 11
Title II Grant Year 3 Reapplication, p. 12
Title II Grant Year 3 Reapplication, p. 13
Part D: Year 3 Timeline Narrative
Quarters 1&2
Use the section below to briefly detail project activities to take place within the first two
quarters of Year 3 (October 1, 2017 – March 31, 2018). Include any trainings for project staff,
conferences, collaborative meetings with current and anticipated partners, project evaluation
needs, etc.
In October, the third party evaluator will be presenting an analysis on the aggregated data
gathered throughout the course of the last year in an Annual Report Presentation. The
presentation will be to Fresno Co. Probation Dept and Focus Forward, along with any other
stakeholders that may be invited to the table. The annual report will later be used to share
the impact of the work on the participants and community. In addition, the report will allow
the team to learn about the strengths and areas for improvements to make adjustments
accordingly. The recommendations of the evaluator will be taken into account and reviewed
by the team to ensure that we are being proactive and following best practices possible.
In October, vendor Focus Forward will be scheduling first Strategic Plan Sub Committee to
begin the discussions around the original draft. It is anticipated that after the first meeting,
meetings will be held on a quarterly basis.
October-December: The PREP team has been following the best practices for reentry, and
as parent involvement is frequently vital for the success of youth, the parent component is
being expanded. The team has discussed potentially transitioning youth and families from
one day furloughs to extended overnight furloughs. The goal is to expand the opportunities
for parent and youth engagement pre- release.
In December, a Holiday and Success Celebration is held hosted by vendor Focus Forward
in where youth and families have an opportunity to have a sit down dinner that is catered at
a venue event. The celebration program consists of highlighting families and youth and their
successes. At the end of the evening, the participants are able to go shopping at a resource
section, in where Focus Forward collects donations throughout the year (i.e. clothing,
household items, personal care items, baby supplies, canned food, etc.).
Agriculture and Garden Development: Probation is committed to the leadership development
and holistic approach in helping youth learn more about how to get involved with their
community. The Garden Project was developed with a few flowers and vegetables for the
participants to plant on leisure time and the response was overwhelmingly positive, which
prompted the team to further expand this project. The youth shared that they really enjoyed
being outside and working in the garden and beautifying the Juvenile Justice Campus and
more specifically the immediate area surrounding their housing unit. As agriculture is one of
the dominating careers in the central valley it was decided to expand upon that area. There
have been numerous discussions regarding incorperation plant science within their school
curriculum as well as building a greenhouse near their housing unit so that they may
experience hands on learning.
Title II Grant Year 3 Reapplication, p. 14
Throughout all 4 quarters, staff, as well as volunteers and/or interns will be provided with
ongoing training such as safety and security training, Thinking for A Change, Focus Forward
mentor trainings, etc.
On a quarterly basis, staff will support the Juvenile Reentry Transition meetings. The team
will also attend conferences as opportunities arise that are relevant to the PREP program
and re entry services.
Quarters 3 &4
Provide a brief explanation of project plans for the third and fourth quarters of Year 3 (April
1, 2018 - September 30, 2018). Include planning activities, program evaluations, preparation
for Year 3, sustainability planning, etc.
In quarters 3 and 4 the work that has been started in Quarters 1 and 2 will continue and be
ongoing.
In Quarter 4, a 24 month evaluation report on the program will be conducted.
Title II Grant Year 3 Reapplication, p. 15
SECTION III: PROPOSED BUDGET
Part A: Year 3 Budget Table
Complete the following table, using whole numbers, for the grant funds anticipated to be
expended during the third year of the grant (October 1, 2017 to September 30, 2018), up to
the original Year 1 Grant Award amount. The line items below represent how the BSCC will
require grantees to report expenditures via its invoicing mechanism.
Please verify total grant funds requested as the table does not auto-calculate.
Applicants projecting to use grant funds for Indirect Costs / Administrative Overhead may
not use more than 10 percent (10%) of the federal grant funds for this line item.
The ‘Other’ budget category should be used for conference registrations, training fees,
and/or travel expenditures.
All funds shall be used consistent with the requirements within:
• The BSCC Grant Administration Guide
http://www.bscc.ca.gov/s_cppgrantfundedprograms.php
• The 2015 Department of Justice Grants Financial Guide
https://ojp.gov/financialguide/DOJ/index.htm
BUDGET
LINE ITEMS
PROPOSED
GRANT
FUNDS
1. Salaries and Benefits $ 0
2. Services and Supplies $ 15,000
3. Professional Services $ 0
4. Community-Based Organization (CBO) Contracts $ 260,760
5. Indirect Costs / Administrative Overhead (may not exceed 10% of
t d) $ 8,700
6. Fixed Assets/Equipment $ 0
7. Data Collection / Enhancement $ 0
8. Program Evaluation $ 15,000
9. Sustainability Planning $ 0
10. Other (include travel costs) $ 540
TOTAL $ 300,000
Title II Grant Year 3 Reapplication, p. 16
Part B: Budget Table Line Item Details:
The reapplication must provide sufficient detail in each category below regarding how federal
grant funds will be expended to implement and operate the project as identified in the Year 3
Budget Table (above). The reapplication must provide sufficient justification that the amount
of grant funds requested is reasonable and appropriate given the project’s design and scope.
If a budget line item is not applicable for the project, complete with N/A.
1. SALARIES AND BENEFITS (e.g., number of staff, classification/title, salary
and benefits)
Requested Grant Funds Year 3: $ 0
Narrative: N/A
2. SERVICES AND SUPPLIES (e.g., office supplies and training costs)
Requested Grant Funds Year 3: $ 15,000
Narrative: Incentives for achievement of goals, as well as bus tokens and other items
necessary for the youth and/or family to complete activities required by the reentry cae
plan.
3. PROFESSIONAL SERVICES: (e.g., consultative services - include name of
consultants or providers)
Requested Grant Funds Year 3: $ 0
Narrative: N/A
4. COMMUNITY-BASED ORGANIZATION CONTRACTS (e.g., detail of services -
provide name of CBO)
Requested Grant Funds Year 3: $ 260,760
Narrative: Funding will maintain the contracted 2.0 FTE Social Workers and 2.5 Parent
Partners
5. INDIRECT COSTS / ADMINISTRATIVE OVERHEAD: Indicate percentage and
methodology for calculation. In the “Grant Funds” column of the previous
table, this total may not exceed 10% of the total funds requested.
Requested Grant Funds Year 3: $ 8,700
Narrative: Although the actual Indirect Cost Rate Proposal is 26.29% for the Fresno
County Probation Department. A 2.9% administrative overhead will be charged to the
grant.
6. FIXED ASSETS / EQUIPMENT (e.g., computers, other office equipment
necessary to perform project activities)
Requested Grant Funds Year 3: $ 0
Narrative: N/A
7. DATA COLLECTION /ENHANCEMENT (e.g., programming services, data
analysis)
Requested Grant Funds Year 3: $ 0
Title II Grant Year 3 Reapplication, p. 17
Narrative: Our JAS automated system is capable of capturing all required data. Internal
data analysis willl not be charged to the grant.
8. PROGRAM EVALUATION (e.g., evaluator, materials)
Requested Grant Funds Year 3: $ 15,000
Narrative: Funding covers the costs for a contracted independent program evaluator.
9. SUSTAINABILITY PLANNING
Requested Grant Funds Year 3: $ 0
Narrative: Sustainability planning is integral to the planing process undertaken by the
Juvenile Reentry Transition Committee. Members of the committee include
representative of juvenile justice system partners as well as government agencies, law
enforcement and community based organizations. The staffing contributions made will
not be changed to the grant.
10. OTHER (e.g., travel expenses, training fees)
Requested Grant Funds Year 3: $ 540
Narrative: Mileage, lodging and food for two staff members to travel to Sacramento for a
two day meeting are included in this figure.
Title II Grant Year 3 Reapplication, p. 18
1. Identify specific criteria being used to include (or exclude) youth from participating in
the grant project. Include assessments being used for placement and the project’s
average caseload size.
The expertise of the designated Deputy Probation Officer and Probation Assistant
Director, along with recommendations of the Juvenile Correctional Officers are utilized
in combination with the Positive Achievement Change Tool (PACT) to assess the fit
for each youth's risk level and criminogenic needs to best determine fit within the
PREP program for leadership and re-entry.
The target population are youth, both males and females, aged 14-18 at program
entry, who are committed to the Juvenile Justice Campus (JJC) and will prioritize
those who have a minimum of 90 days of juvenile delinquency court jurisdiction
remaining at the time of release and 60 days left in custody, meaning services will
start while youth are incarcerated and program will provide the aftercare reentry
services on an ongoing basis. In addition, entry into the PREP program will require
that the youth must be released from the JJC directly to a family or kinship care setting.
Youth will apply to the program as well as participate in an interview process in order
to be formally enrolled. Only on rare occasions will youth with varying risk levels and
varying commitments and/or court jurisdiction be considered for program enrollment,
if their PACT score and assessment designates a strong benefit by program
participation.
It is projected that PREP will serve 80-100 youth in Year 3. As enrollment for PREP
has increased in Year 2, the statewide institution populations are still significantly low,
underscoring the importance of effective reentry services. The increase in enrollment
efforts in part is due to the success and referrals from other participants. The success
speaks to the effective use in lower case loads. The average caseload for the
assigned Deputy Probation Officer has been an average of 30 active participants.
Vendor Focus Forward, has a total of 4 full time paid staff and 2-3 stipend interns of
Social Workers, Family Support Specialist and Youth Support Specialist assigned to
the project. On average, each Social Worker and Family Support Specialist have a
caseload of 10-15 active participants and households that are being served. As
participants transition into the community and achieve their goals on their case plan,
they will not need as many services. Once probation has transferred or terminated,
the youth will not be on the caseload of the designated DPO, but FF may continue a
'soft touch' contact, meaning the follow up will not be weekly or monthly home visits,
but a quicker check in on progress.
2. Detail the rehabilitative interventions (recidivism reduction models) and local
opportunities being used within the project for participants making the transition from
detention back into the community. Include how supervision collaboration is working
between probation and the community-based organization(s) supporting these youth.
The communication and supervision between Fresno County Probation Department
and vendor Focus Forward has been key in the development and implementation of
the program throughout the extent of the contract with the BSCC. The partnership and
effective communication have provided new opportunities for youth and their families.
The youth and their families are served through a client centered approach and wrap
around like services. The designated Deputy Probation Officer has been able to
provide additional supervision for in custody services, and allow for a smooth transition
at re-entry as the same probation officer follows the youth post release until
SECTION IV: PROJECT PROGRESS AND PLANS
Title II Grant Year 3 Reapplication, p. 19
completion of the program. PREP's program design is focused on wraparound
philosophy for the family as whole, by engaging the youth and family in as many
services as possible to mitigate barriers and address needs to reduce recidivism and
stimulate successful life outcomes.
As the reentry process is being approached by serving both the youth while detained,
and the family to prepare for transition, the SW's and FSS's have individualized case
plans for youth and care providers, separately as needs and strengths are identified
in advance. Every case plan has a different approach as every case is unique, some
may need minor support while others may need more one on one multiple sessions a
week.
For this reason the collaborative efforts with Focus Forward have been essential, to
provide four core services that FF is providing: I) Academics; school related and post-
secondary educational goals and services. 2) Workforce; certifications, job training,
employment opportunities, 3) Behavioral and Medical Health; related to clinical
diagnoses or illnesses, including but not limited to chemical dependency with
substance abuse, 4) Life Skills; social skills like anger management or coping skills to
budgeting, nutrition, transportation and housing assistance.
Some key services provided to all enrolled participants and their families include:
evidence based Nurturing Parenting of Adolescents curriculum, intended for the
families to begin while in custody and continue post release. Simultaneously, FF host
family night workshops that provide families with resources and tools that may help
them, navigating the justice system, other educational workshops relevant to keeping
the youth out of the justice system, and addressing day to day stressors within their
household. The philosophy in serving the family as a whole simultaneously, lends itself
in creating organic support systems that will carry on beyond the time that probation
and FF will be in their lives, for sustainable support and ongoing recidivism reduction.
The team wants to ensure that participants and their families are utilizing the program
to identify and build strengths to be empowered to keep on moving forward. The goal
is to establish long term success, other than just while in the program.
Additionally, the PREP program is introducing youth to prosocial activities and
experiences that they may not have normally been exposed to outside of the program.
These activities have and will continue to include: sporting events at local colleges,
touring colleges and trade schools, educational excursions such as going to a
museum or the zoo, going to a play. May also include excursions that are out of the
area which would allow for a travel experience, when many of the youth have never
left Fresno or experienced going to the beach, Yosemite, etc. This will also include
community service experiences and leadership development work that will be done
both in custody and out of custody.
3. Describe how the project is creating a positive change for the participating youth and
their families. List the measures are you using to determine this change as well as
determining decrease in substance use/abuse, improvement in family relationships,
and/or improvement in school/social behaviors (as applicable).
The success of services and programming being rendered to the families and
participants is being collected in a qualitative and quantitative method. The programs
and services have been divided into four major components, as previously identified:
I) Academics 2) Workforce Development 3) Behavioral and Medical Health 4) Life
Skills. These 4 categories address risk factors, including, but not limited to: co-
Title II Grant Year 3 Reapplication, p. 20
occurring disorders, anger management, homelessness, lack of educational and
employment opportunities to determine key services and programs and help inform
case plan focus areas.
The frequent communication with families is providing them with the ongoing support
to ensure that as needs develop, the support is there to help address the situation and
regularly engage them in youth progress as well. The support the families are
receiving through the Family Support Specialist (or parent partners as previously
indicated in first application) has been able to create a foundation for the family so the
youth can focus on his/her re-entry and programming. As highlighted by the National
Reentry Resource Center in the Effectively Implementing Family Engagement and
Involvement Practices for Youth in the Juvenile Justice System webinar, the family
engagement in the progress of the participants is important as well as the family
feeling included and part of the treatment team that can make a difference in the
results post release.
The team is utilizing a client-centered approach, meaning meeting each client and
family where they are in life. The client centered approach practice with families and
youth has created more engagement in the fulfillment of their individual case plan.
Often times we have learned that our youth establish goals for the long term, but with
the assistance of the team the youth are learning to develop short term goals for
instant gratification to keep moving forward for the long term goals, as opposed to
saying 'I'm just going to do well when I get released,' which allows for an actionable
plan to avoid detention. The ability to address life changing obstacles has made a
difference for participants and their families.
Below is a case study of a family that is in the process of completing the program, as
one example (please note, that each case varies and this is to provide a singular case
study for reference of clear positive change and case plan work flow and demonstrates
improvement in family relationships and school and social behavior):
The PREP Team was recently working with a participant that was released after a 365
day commitment. Before his release it was notated that the youth began to have
destructive behavior, and the team was unsure if it was a result of his upcoming
release date, as this is a common pattern, or if there was something that the participant
was not communicating. After discussing with mom some of the concerns that she
observed with her son, mother disclosed that her son was “scared” to be released as
he would be released to be in father’s care. (Mother had previously shared with FSS,
that youth normally only lived with her during the summer but lived with father the rest
of the school year.) FSS and SW conducted a one on one family session with the
family to help address some of the concerns in where it was disclosed that youth was
previously abused by father and youth was scared to go live with father. Youth felt
more inclined to speak about how he was feeling as he felt it was okay to talk about it
since his mother was talking about it. FSS worked with the mother to obtain needed
resources to become more informed of her options as father did have custody of youth.
(Mother had disclosed that she was previously in an abusive relationship with the
father of her children and was scared of him. Mother had also added that she had not
proceeded to look for legal assistance as she could not afford it.) The family was
provided the support needed, and the youth was released to mom. SW was able to
help youth enroll back to a mainstream school and talked to the football coach, as
youth had shared that sport kept him out of trouble. Youth is on the JV football team,
has played his first game and has developed his communication skills. It is believed
Title II Grant Year 3 Reapplication, p. 21
that the stressors the youth was facing living with his father was triggering past
traumatic events, which as a result caused him to engage in unhealthy coping
activities with friends. Youth is engaged in a prosocial activity at his school, and if
feeling confident in not needing to go back to his old lifestyle of engaging in gang
activity.
Family Session have been a key component to the direct impact on the families. As
previously mentioned the Nurturing Parenting of Adolescents curriculum is utilized to
facilitate family sessions for three hours, for both in custody and post release families
as well. The families are encouraged to utilize the tools that are provided to them
throughout the lessons for specific situations that may arise in their home. The impact
is being collected through data and results will be reported in the evaluator’s report,
but the quantitative data that has been gathered through testimonials and surveys
speak volumes about parents sharing that they feel they are getting their son back or
disclosing that they now know how to show affection for one another. The family
sessions are intended to provide parents and adolescents a platform to establish
family morals, values, expectations, rules and boundaries in a nurturing manner with
effective communication and compromise.
In addition, the PREP program has prioritized the goal of having youth obtain their
documents, as most of our clients do not have Birth Certificates, Social Security
Cards, etc. and this is a real barrier for their independence. Other measurable
successes for youth directly include: the youth completing program applications while
in custody for Workforce Investment Board funded Programs. ResCare (locally),
completion of the Marjaree Mason Center Know More workshop on preventing teen
dating violence, completion of the Fresno Barrios Unidos El Joven Noble program,
participation in SHAREs an anti-bullying curriculum, participation in the Boys and Girls
Club youth development workshops and activities, 10 youth have successfully
obtained employment post release, and 2 began college as they had graduated pre
release. In addition, the youth have participated in leadership development through
advocacy workshops on an ongoing process. One in which, they just participated in
a workshop to write letters to the BSCC and local politicians. Measurable success for
families as a whole include: assisting families with move in costs and emergency
housing resources, helping parents develope workforce opportunities, budget
management, and most importantly support in navigating the system (ie. courts and
probation questions, meetings, etc). In addition, one of the biggest success that the
program has been able to achieve thus far has been ensuring that the recidivism rate
is lower than the baseline, which has been achieved.
4. Explain the progress achieved in Year 2 for collecting data on project youth previously
involved in the justice system and the collaboration with the other youth-serving
systems in your county. In addition, describe how data collection and data sharing is
progressing with the other collaborating agencies/stakeholders.
The third party evaluator ASBA, as previously mentioned, has established a
personalized system to gather the information needed to evaluate every aspect of
PREP services with the 4 core program components. The system developed for PREP
includes information gathered from Fresno County Probation Departments Juvenile
Automation System and newly developed e-form assessment. In order to stay true to
the client centered approach, the use of collecting data diligently and effectively was
discussed to not harm the youth as well as ASBA conducting regular Quality
Assurance Checks to make sure everything is recorded and evaluated accurately.
Data collection incorporates Federal Performance Measures and Title II participant-
specific data including, but not limited to: age, gender, race/ethnicity, criminal history,
Title II Grant Year 3 Reapplication, p. 22
substance use history, family/living arrangement history, social and personal history,
post-release recidivism, post-release employment, and post-release housing.
Data is also being collected on interventions provided to each youth, to include:
services history prior to booking, in custody and post custody services provided, and
duration of services. This information will be utilized to learn more about the PREP
services and their effectiveness, and evaluate if any adjustments need to be made for
the following years.
In addition, the positive youth outcomes are establishing baselines for outcomes for
youth while in the JJC Commitment facility; accomplishment of treatment goals,
particularly for youth with mental health and/or substance abuse disorders,
educational progress and credit attainment, vocational or other types of skill training;
development and attainment, and level of family engagement/involvement. The
baselines for youth in the community upon re-entry will include: school re-enrollment
and school attendance, employment, involvement in prosocial activities, level of
substance use, and family involvement in the child welfare and other service systems.
The Transition Committees are identifying measureable and achievable annual
targets for improvement in each of these positive youth outcomes. The data is
enabling Fresno County Probation Department to assess the effectiveness of current
partner services and evaluate partnerships that may need to be developed. As we
have established the core components of the multi-year strategic plan, the
subcommittees input will continue to influence this plan in the upcoming years.
In summary, the evaluation component has utilized research based approaches and
information gathered through the information sharing happening between FF and
Probation as well as partner agency services and partner agencies are included
through the Juvenile Reentry Transition Subcommittees. Year 2, provided the
evaluator the ability to capture 12 whole months of service delivery and present a
more comprehensive annual report to the team with recommendations to take in
consideration. The evaluator will be presenting the report in October 2017 to the
Probation Administration Team, vendor Focus Forward and other parties that may be
interested in the progress.
5. Discuss the project’s cultural awareness and competency strategies. Include types of
materials available in languages other than English, cultural outreach activities, and/or
challenges in adapting the project for limited English participants and their families.
PREP consists of a diverse team, as members from the team have various ethnic and
cultural backgrounds, including Caucasian, Hispanic, Asian and African American as
well as LGBTQ representation and 2 Spanish Speaking staff. It is important to note
that probation is aware and recognizes the importance of being culturally sensitive to
our population. Our staffing reflects that commitment to being culturally sensitive.
PREP is providing family's information in their first language. Focus Forward has
translated applications, flyers, and forms in Spanish, as at the moment it is the main
language that is in demand by the families that are being served. Groups and events
will continue to be made available in multiple languages. It is anticipated that the
translation of forms will be completed for other languages as the need and opportunity
develops.
With the client centered approach it is important that the program is understanding
and respectful of cultural beliefs and practices. Particularly as we are conducting home
Title II Grant Year 3 Reapplication, p. 23
visits--both Probation and FF. The team has been exposed to various webinars and
informational material on cultural awareness and strategies. The support for the
strategies will be ongoing as it is an important factor to have effective communication
with our families.
The youth are exposed to activities and events that provide them with life enrichment
opportunities to become more culturally aware of their own culture and others. The
work through El Joven Noble and Women Empowered groups expose the youth to an
array of cultural activities. The youth are exposed to cultural awareness events
through participation in community events and guest speakers. Some examples of
exposure outside of youths normal activities include Guest Speakers from SPCA,
Bitwise Technology, Marjaree Mason Center and National Air Guard Captain; and,
attending Community Service Project to Feed the Homeless, Fresno Giants Baseball
Game and in the future we will continue with college tours and community service
projects, so as youth experience these prosocial activities PREP Staff will reflect upon
the event with the youth to help them better understand the cultural awareness
components of the activity.
Title II Grant Year 3 Reapplication, p. 24
1. List sustainability goals and objectives proposed for Year 3.
Goals and objectives include:
1. Continue to implement and develop the work being done through tours and of our
mission to local leaders, professionals and interested community members of our
program, services and campus as a whole. The tours provide an overview of the
vendor Focus Forward and/or Probation mission, the PREP program is highlighted
and visited during these tours. We will collect contact information from the visitors to
continue to share program success with them. Alongside vendor, we will continue to
conduct regular grant research to obtain additional funding that could be leveraged for
PREP program.
2. Using the evaluation report, will provide materials that can be shared to donors
and stakeholders, such as success statistics, photos, specifie anonymous case
scenarios, etc.
3. An additional goal is to explore producing a 'tool-kit' or curriculum in Years 3 - 4,
that could be implemented in other Juvenile Institutions and be a fee for service model
for Vendor to receive income to maintain staffing for this program---this will depend on
interest of other institutions.
2. Detail specific examples of activities proposed for Year 3 that will increase the
likelihood of the project continuing after the conclusion of the Title II grant funding (i.e.
identification and leveraging of alternative funding streams, networking events,
collaboration, etc.).
Taking tours to local organizations and inviting prominent leaders from the community
to the Juvenile Justice Campus will showcase the success of the program, and
develop larger interest and awareness about this work that may lead to long term
partnerships and donors. The evaluator’s comprehensive results of the program
impact will be reported through the Juvenile Justice Commission, Juvenile Reentry
Transition Committee and subcommittees, and we will share the produced report with
local and state funders and other stakeholders. This report will also show success
over time, as we will continue to run reports in Year 4, which will be presented to the
Chief Probation Officer. Having this successful data and showing measurable impact
which may allow us to apply for future grants and funding. Probation has already built
in a designated DPO, utilizing separate funding and plans to continue to do so. There
has been ongoing discussions regarding utilizing other funding to expand re-entry
across the Juvenile Justice Campus to leverage the BSCC's investment.
If you would like to update your project description from your Year 2 reapplication, provide
a full updated description in the space provided below. Please keep the description to no
more than 200 words. Otherwise, if your Year 2 project description remains accurate,
please write “Keep same description” in the space provided below.
Keep Same Description
SECTION V: SUSTAINABILITY
SECTION VI: PROJECT DESCRIPTION
APPENDIX A – SAMPLE STANDARD AGREEMENT
STATE OF CALIFORNIA
STANDARD AGREEMENT
STD 213 (Rev 06/03) AGREEMENT NUMBER
BSCC xxx-16
REGISTRATION NUMBER
1. This Agreement is entered into between the State Agency and the Contractor named below:
STATE AGENCY'S NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR'S NAME
2. The term of this
Agreement is: October 1, 2017 through September 30, 2018
3. The maximum amount $000,000.00
of this Agreement is: XXXX DOLLARS AND NO CENTS
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a
part of the Agreement.
Exhibit A: Scope of Work 3 pages
Exhibit B: Budget Detail and Payment Provisions 2 pages
Exhibit C: GTC 610, General Terms and Conditions 3 pages
Exhibit D: Special Terms and Conditions 4 pages
Exhibit E: 2016 Title II Federal Award Special Conditions 6 pages
Attachment 1: 2015-16 Title II/Tribal Youth Request for Proposal (incorporated by
reference)
Attachment 2: Year 3 Application for Funding xx pages
Appendix A: 2014 Title II Executive Steering Committee Roster 1 page
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR California Department of General
Services Use Only
CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)
BY (Authorized Signature)
DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
ADDRESS
STATE OF CALIFORNIA
AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
BY (Authorized Signature)
DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per: SCM 1, 4.06
MARY JOLLS, Deputy Director
ADDRESS
2590 Venture Oaks Way, Suite 200
Sacramento CA 95833
xxx.
BSCC xxx-16
EXHIBIT A
SCOPE OF WORK
ANT AGREEMENT – TITLE II FORMULA BLOCK GRANTS PROGRAM
1. GRANT AGREEMENT – TITLE II FORMULA BLOCK GRANTS PROGRAM
This Grant Agreement is between the State of California Board of State and Community
Corrections, hereafter referred to as BSCC, and xxxxx., hereafter referred to as Grantee or
Contractor.
2. PROJECT SUMMARY AND ADMINISTRATION
A. Program summary here…
B. Grantee agrees to administer the project in accordance with Attachment 1: 2015-16 Title II/Tribal Youth
Request for Proposal, which is incorporated by reference and Attachment 2: Year-3 Application for
Funding, which is attached and hereto made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of
the Grant Agreement and shall have authority to m ake determinations relating to any controversies that
may arise under or in connection with the interpretation, performance, or payment for work performed
under this Grant Agreement.
B. The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name:
Title:
Address:
Phone:
Designated Financial Officer authorized to receive warrants:
Name:
Title:
Address:
Phone:
Fax:
Email:
Project Director authorized to administer the project:
Name:
Title:
Address:
Phone:
Fax:
Email:
C. Either party may change its project officials upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full
legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
xxx.
BSCC xxx-16
EXHIBIT A
SCOPE OF WORK
Grantees will be required to comply with all of the data collection and reporting requirements as described in
the Attachment 1: 2015-16 Title II/Tribal Youth Request for Proposal and Attachment 2: Year-3 Application for
Funding.
5. PROGRESS REPORTS AND EVALUATIONS
A. Grantee will submit quarterly progress reports, including results for the Federal performance indicators,
in a format prescribed by the BSCC. These reports, which will describe progress made on program
objectives and include required data, shall be submitted according to the following schedule:
Progress Report Periods Due Date
1) October 1 through December 31, 2017 February 15, 2018
2) January 1 through March 31, 2018 May 15, 2018
3) April 1 through June 30, 2018 August 15, 2018
4) July 1 through September 30, 2018 November 15, 2018
B. Grantees shall submit all other reports and data as required by the BSCC.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation
of all actions taken with respect to the project, including copies of this Grant Agreement, approved
program/budget modifications, financial records, and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other evidence
sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant
funds, any matching funds by the Grantee, and the total cost of the project. Source documentation
includes copies of all awards, applications, approved modifications, financial records, and narrative
reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals
reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports
are required for consultants (subcontractors).
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for
valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored
away from the Grantee’s principal office, a written index of the location of records stored must be on
hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after
closeout of the grant project and shall be subject at all reasonable times to inspection, examination,
monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation,
claim, negotiation, audit, or other action involving the records has been started before the expiration of
the three-year period, the records must be retained until the completion of the action and resolution of
all issues which arise from it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any non-governmental sub-grantee, partner or like party who participated on the
Title II Executive Steering Committee (ESC) from receiving funds from the Title II grants awarded under
this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Title II
ESC membership roster (see Appendix A) and ensuring that no grant dollars are passed through to
any non-governmental entity represented by the members of the Title II ESC.
xxx.
BSCC xxx-16
EXHIBIT A
SCOPE OF WORK
B. In cases of an actual conflict of interest with an ESC member, the Board may revoke the grant award
and legal consequences could exist for the parties involved, including, but not limited to, repayment of
the grant award.
8. AUDIT
Grantee must submit an audit of expenditures within 120 days following the end of the grant period. Grantees
may choose either a program-specific audit or a single federal audit. Federal guidelines allow grantees
receiving $750,000 or more in federal funds in a fiscal year to use their federal justice assistance grant funds
to pay for the cost of the audit. Grantees falling below the $750,000 threshold must use non-federal funds (i.e.,
match funds) to pay for audit costs. For purposes of this grant award, please check one of the boxes below to
indicate the grantee’s choice for meeting the audit requirement.
In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the
California State Controller’s Accounting Standards and Procedures, Chapter 23, Grant Accounting
Index, the identified grant will be included in the City/County Single Federal Audit Report, which will
be submitted to the BSCC within the required timeframe of 120 days from the end of the grant period.
NOTE: Should an extension be needed, please provide in advance of the deadline a written
justification that indicates the reason(s) for the extension and the timeframe needed.
OR
In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the
California State Controller’s Accounting Standards and Procedures Chapter 23, Grant Accounting
Index, the grantee will provide a Program-Specific Final Audit Report to the BSCC within the required
timeframe of 120 days from the end of the grant period.
OR
In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, the non-
governmental entity grantee does not expend $750,000 or more in total federal awards during the
fiscal year and is therefore, exempt from Federal audit requirements for this grant contract period.
However, the entity understands that it must keep and maintain the grant records and make them
available for review or audit by appropriate officials of the Federal agency, pass-through agency (i.e.,
the Board of State and Community Corrections) and Governmental Accountability Office.
9. DATA UNIVERSAL NUMBERS SYSTEM (DUNS)
The Contractor/grantee (entity entering into contract with the BSCC) must maintain active registration of their
Data Universal Numbers System (DUNS) number, used for this Grant Agreement, throughout the term of the
contract. An active DUNS number is also required to remain in compliance with the Federal Funding
Accountability and Transparency Act (FFATA), a reporting tool Federal prime awardees (i.e. prime contractors
and prime grants recipients) use to capture and report subaward and executive compensation data.
xxx
BSCC xxx-16
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that
outlines actual expenditures claimed for the invoicing period.
Invoicing Periods Invoice Due Date
1) October 1 through December 31, 2017 February 15, 2018
2) January 1 through March 31, 2018 May 16, 2018
3) April 1 through June 30, 2018 August 15, 2018
4) July 1 through September 30, 2018 November 15, 2018
B. An invoice is due to the BSCC even if grant funds are not expended or requested during the reporting
period. Supporting documentation must be submitted for expenditures upon BSCC’s request. All
supporting documentation must be maintained by the grantee on site and be readily available for review
during BSCC site visits.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee
waives any and all claims against the BSCC and the State of California and the Federal Government
on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to exceed
the amount of the grant award identified in this Grant Agreement. In no event shall changes be
authorized for the Indirect Costs/Administrative Overhead line item that would result in that item
exceeding ten percent (10%) of the grant award.
3. BUDGET CONTINGENCY CLAUSE
A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent year covered
under this Grant Agreement does not appropriate funds for the purposes of this program, this Grant
Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay
any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and
Grantee shall not be obligated to perform any provisions of this Grant Agreement.
B. This Grant Agreement is valid and enforceable only if sufficient funds are made available by the United
States Congress and California Legislature. Grantee agrees that the BSCC’s obligation to pay any
sum to the Grantee under any provision of this agreement is contingent upon the availability of
sufficient funds.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and
“ineligible” project costs are set forth in the most current version of the BSCC Grant Administration
Guide, which can be found under Quick Links here:
http://www.bscc.ca.gov/s_correctionsplanningandprograms.php
The provisions of the BSCC Grant Administration Guide are incorporated by reference into this
agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the
extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the
language in this agreement shall prevail.
B. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs
or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions,
conditions, or commitments of this Grant Agreement.
C. Grant funds must be used to supplement existing funds for program activities and may not replace
(supplant) non-state/state grant funds that have been appropriated for the same purpose. Potential
supplanting will be the subject of grant monitoring. Violations can result in a range of penalties (e.g.,
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BSCC xxx-16
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
recoupment of monies provided under this grant, suspension of future program funding through BSCC
grants, and civil/criminal penalties).
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5,
commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the
event the Grantee has materially and substantially breached the terms and conditions of this Grant
Agreement.
B. At such time as the balance of federal funds allocated to the Grantee reaches five percent (5%), the
BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all
grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report;
3) submittal and approval of any additional required reports; and
4) submittal and approval of the final audit of expenditures.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds
have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal
amount from future payments to the Grantee or require repayment of an equal amount to the State by
the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee
shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which
the Grantee may remedy the failure or violation leading to the withholding.
7. PROJECT BUDGET
LINE ITEM
1. Salaries and Benefits $0
2. Services and Supplies $0
3. Professional Services $0
4. Community-Based Organization Contracts $0
5. Indirect Costs / Administrative Overhead (may not exceed 10% of grant award) $0
6. Fixed Assets / Equipment $0
7. Data Collection / Enhancement $0
8. Program Evaluation $0
9. Sustainability Planning $0
10. Other (include travel costs) $0
TOTAL $0
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BSCC xxx-16
EXHIBIT C
GENERAL TERMS AND CONDITIONS (04/2017)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the
Department of General Services, if required. Contractor may not commence performance until such
approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in
writing, signed by the parties and approved as required. No oral understanding or Agreement not
incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the
consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau
of State Audits, or their designated representative shall have the right to review and to copy any records
and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to
maintain such records for possible audit for a minimum of three (3) years after final payment, unless a
longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such
records during normal business hours and to allow interviews of any employees who might reasonably have
information related to such records. Further, Contractor agrees to include a similar right of the State to audit
records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code
§8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work
services, materials, or supplies in connection with the performance of this Agreement, and from any and all
claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged
by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments
should the Contractor fail to perform the requirements of this Agreement at the time and in the manner
herein provided. In the event of such termination the State may proceed with the work in any manner
deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor
under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the
performance of this Agreement, shall act in an independent capacity and not as officers or employees or
agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the
minimum, if not exact, percentage of post consumer material as defined in the Public Contract Code Section
12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the
product meets the requirements of Public Contract Code Section 12209. With respect to printer or
duplication cartridges that comply with the requirements of Section 12156(e), the certification required by
this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its
subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information,
marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and
veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment
because of race, religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment
of employees and applicants for employment are free of such discrimination. Contractor and subcontractors
shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the
regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5,
Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the
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GENERAL TERMS AND CONDITIONS (04/2017)
regulations or standards adopted by the awarding state agency to implement such article. Contractor shall
permit access by representatives of the Department of Fair Employment and Housing and the awarding
state agency upon reasonable notice at any time during the normal business hours, but in no case less
than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its
facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor
and its subcontractors shall give written notice of their obligations under this clause to labor organizations
with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to
perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document
CCC 04/2017 (http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx) are hereby
incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation
for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes,
unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of
the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or
goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the
Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials
by the State or any of its political subdivisions or public agencies on whose behalf the Attorney
General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and
Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase.
Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted,
it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may
have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2
(commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising
from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant
to the bid. Such assignment shall be made and become effective at the time the purchasing body
tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a
monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to
receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public
body any portion of the recovery, including treble damages, attributable to overcharges that were paid
by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred
in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand,
reassign the cause of action assigned under this part if the assignor has been or may have been injured
by the violation of law for which the cause of action arose and (a) the assignee has not been injured
thereby, or (b) the assignee declines to file a court action for the cause of action. See Government
Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor
acknowledges in accordance with Public Contract Code 7110, that:
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GENERAL TERMS AND CONDITIONS (04/2017)
A. The contractor recognizes the importance of child and family support obligations and shall fully comply
with all applicable state and federal laws relating to child and family support enforcement, including, but
not limited to, disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of
all employees and is providing the names of all new employees to the New Hire Registry maintained
by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or
held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and
effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the
Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified
recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code
§10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then
Contractor must within 60 days of receiving final payment under this Contract (or within such other time
period as may be specified elsewhere in this Contract) report to the awarding department the actual
percentage of small business participation that was achieved. (Govt. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise
(DVBE) participation, then Contractor must within 60 days of receiving final payment under this
Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a
report to the awarding department: (1) the total amount the prime Contractor received under the
Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract;
(3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract
have been made to the DVBE; and (5) the actual percentage of DVBE participation that was
achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty
for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the
following statement is incorporated: It is unlawful for any person engaged in business within this state to
sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and
Professions Code. [PCC 10344(e).]
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EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval
by the BSCC is solely for the purpose of proper administration of grant funds, and shall not be deemed
to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1: 2015-16
Title II/Tribal Youth Request for Proposal and Attachment 2: Year-3 Application for Funding.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during
the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with State Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State
of California. Grantee shall at all times comply with all applicable state laws, rules and regulations, and
all applicable local ordinances.
B. Compliance with Federal Laws and Regulations
The Grantee hereby assures and certifies compliance with all federal statutes, regulations, policies,
guidelines and requirements, including the FY 2016 Title II Federal Award Special Conditions, which
are included in this Grant Agreement as Exhibit E.
C. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee
in Attachment 1: 2015-16 Title II/Tribal Youth Request for Proposal and Attachment 2: Year-3
Application for Funding, documents, amendments, approved modifications, and communications filed
in support of its request for grant funds.
D. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges
and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project
work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract with
consultants for services needed to implement and/or support program activities. Grantee agrees that
in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a
subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement, or otherwise, shall create any contractual relation between
the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of its responsibilities
and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and
omissions of its subcontractors and of persons either directly or indirectly employed by any of them as
it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation
to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to
the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any
monies to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with all requirements of this Grant Agreement.
D. Grantee assures that for any subcontract awarded by the Grantee, such as insurance and fidelity
bonds, as is customary and appropriate, will be obtained.
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SPECIAL TERMS AND CONDITIONS
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the
Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to
the subcontractor’s work on the project in accordance with generally accepted accounting
principles. Adequate supporting documentation shall be maintained in such detail so as to permit
tracing transactions from the invoices, to the accounting records, to the supporting documentation.
These records shall be maintained for a minimum of three (3) years after the acceptance of the
project’s final audit of expenditures under the Grant Agreement, and shall be subject to examination
and/or audit by the BSCC or designees, state government auditors or designees, or by federal
government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC
or designee, Federal Audit staff, the Department of General Services, the Department of Finance,
the California State Auditor and their designated representatives during the course of the project
and for a minimum of three (3) years after acceptance of the project’s final audit of expenditures.
The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying
of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project
activities, sites, staff and documents at all reasonable times during the grant period including those
maintained by subcontractors. Access to program records will be made available by both the grantee and
the subcontractor for a period of three (3) years following the end of the project period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
All funds received by the Grantee shall be deposited into separate fund accounts which identify the funds
and clearly show the manner of their disposition. Grantee agrees that the audit and accounting procedures
shall be in accordance with generally accepted government accounting principles and practices (see
Accounting Standards and Procedures for Counties, California State Controller, Division of Local
Government Fiscal Affairs) and adequate supporting documentation shall be maintained in such detail so
as to provide an audit trail which will permit tracing transactions from support documentation to the
accounting records to the financial reports and invoices. The Grantee further agrees to the following audit
requirements:
A. Federal Single Audit Act
If the Grantee expends $750,000 or more in a year in federal funds, Grantee agrees to comply with the
provisions pursuant to the Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. CFR Part
200 requires non-federal entities that meet the expenditure criteria to have either a single or program-
specific audit conducted for that expenditure year.
B. Interim Audit
The BSCC reserves the right to call for a program audit or a system audit at any time between the
execution of this Grant Agreement and the completion or termination of the project. At any time, the
BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance
with the terms and conditions of this Grant Agreement, or take other remedies legally available.
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SPECIAL TERMS AND CONDITIONS
C. Annual Audit
1) Within 120 calendar days of this Grant Agreement end date, all Grantees must obtain and submit
an annual program audit to the BSCC. Only Grantees expending $750,000 or more in a year are
authorized to use federal funds to pay the costs associated with performing the audit. Should the
federal single audit report include this grant project, the Grantee may submit the federal single audit
to satisfy the annual audit requirement. The audit shall be prepared in accordance with generally
accepted auditing standards and government auditing standards for financial and compliance
audits.
2) Since the audit function must maintain organizational independence, the Grantee’s financial officer
for this project shall not perform the annual audit. If the Grantee’s internal auditor performs the
audit, the auditor must be organizationally independent from the Grantee’s accounting and project
management functions. Additionally, Grantee’s internal auditors who report to the financial officer,
or to whom the financial officer reports, shall not perform the audit. The person conducting the
audit shall be a certified public accountant, unless a Grantee auditor completes the audit.
6. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC.
Changes may include modification to project scope, changes to performance measures, compliance with
collection of data elements, and other significant changes in the budget or program components contained
in the Application for Funding/Grant Proposal. Changes shall not be implemented by the project until
authorized by the BSCC.
7. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to
completion of project upon action or inaction by the Grantee that constitutes a material and substantial
breech of this Grant Agreement. Such action or inaction includes, but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: 2015-16
Title II/Tribal Youth Request for Proposal and Attachment 2: Year-3 Application for Funding or
approved modifications;
3) failure to provide the required local match share of the total project costs; and
4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting
requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at
least 30 calendar days written notice stating the reasons for termination and effective date thereof. The
Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit D:
Special Terms and Conditions, Number 9. Settlement of Disputes.
8. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute
persists, the Grantee shall submit to the BSCC Corrections Planning and Programs Division Deputy
Director a written demand for a final decision regarding the disposition of any dispute between the
parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be
fully supported by factual information. The BSCC Corrections Planning and Programs Division Deputy
Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes”
to render a written decision. If a written decision is not rendered within 30 days after receipt of the
Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee
is not satisfied with the decision of the BSCC Corrections Planning and Programs Division Deputy
Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the
expiration of the 30 day period in the event no decision is rendered), to the BSCC Executive Director,
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SPECIAL TERMS AND CONDITIONS
who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the
BSCC Corrections Planning and Programs Division Deputy Director, the decision shall be conclusive
and binding regarding the dispute and the Contractor shall be barred from commencing an action in
court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s
administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement,
Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the
providing of services in accordance with the Grant Agreement. Grantee’s failure to diligently proceed
in accordance with the State’s instructions regarding this Grant Agreement shall be considered a
material breach of this Grant Agreement.
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be
signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final
decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a
final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and
binding regarding the dispute unless the Grantee commences an action in a court of competent
jurisdiction to contest such decision within 90 days following the date of the final decision or one (1)
year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable,
excepting the time to commence an action in a court of competent jurisdiction.
9. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to
law, provided that any such waiver shall be in writing and signed by the party making such waiver.
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EXHIBIT E
2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
The Grantee hereby assures and certifies compliance with all federal statutes, regulations, policies, guidelines
and requirements, including the following:
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200,
as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together, the
"Part 200 Uniform Requirements") apply to this 2016 award from the Office of Justice Programs (OJP).
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this 2016 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded in
2014 or earlier years), the Part 200 Uniform Requirements apply with respect to all funds under that award
number (regardless of the award date, and regardless of whether derived from the initial award or a
supplemental award) that are obligated on or after the acceptance date of this 2016 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP
awards and subawards ("subgrants"), see the Office of Justice Programs (OJP) website at:
http://ojp.gov/funding/UniformGuidance.htm.
In the event that an award-related question arises from documents or other materials prepared or distributed
by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform
Requirements, the Grantee is to contact BSCC promptly for clarification.
2. Compliance with DOJ Grants Financial Guide
The Grantee agrees to comply with the Department of Justice Grants Financial Guide as posted
on the OJP website (currently the "2015 DOJ Grants Financial Guide", available at:
http://ojp.gov/financialguide/DOJ/pdfs/2015_DOJ_FinancialGuide.pdf), including any updated version that
may be posted during the period of performance.
3. Requirement to report potentially duplicative funding
If the Grantee currently has other active awards of federal funds, or if the recipient receives any other award
of federal funds during the period of performance for this award, the recipient promptly must determine
whether funds from any of those other federal awards have been, are being, or are to be used (in whole or
in part) for one or more of the identical cost items for which funds are provided under this award. If so, the
Grantee must promptly notify the BSCC in writing of the potential duplication.
4. Requirements related to System for Award Management and Unique Entity Identifiers
The Grantee acknowledges and agrees to comply with any request related to the BSCC’s requirement to
comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at http://www.sam.gov. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The Grantee also acknowledges and agrees to comply with any request related to the BSCC’s requirement
to comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier
"subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the BSCC's obligations related to SAM and to unique entity identifiers are posted on the OJP
web site at http://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management
(SAM) and Universal Identifier Requirements), and are incorporated by reference here.
5. All subawards ("subgrants") must have specific federal authorization
The Grantee acknowledges that the BSCC, and any subrecipient ("subgrantee") at any tier, must comply
with all applicable requirements for authorization of any subaward. This condition applies to agreements
that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and
therefore does not consider a procurement "contract").
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2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
The details of the requirement for authorization of any subaward are posted on the OJP web site at
http://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: Award Condition: All
subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here.
6. Specific post-award approval required to use a noncompetitive approach in any procurement contract that
would exceed $150,000
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
to obtain specific advance approval to use a noncompetitive approach in any procurement contract that
would exceed the Simplified Acquisition Threshold (currently, $150,000). This condition applies to
agreements that -- for purposes of federal grants administrative requirements -- OJP considers a
procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP web site at
http://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award
approval required to use a noncompetitive approach in a procurement contract (if contract would exceed
$150,000)), and are incorporated by reference here.
7. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
(including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of
persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for
purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the Grantee's obligations related to prohibited conduct related to trafficking in persons are
posted on the OJP web site at http://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
8. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences
(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and
costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears
in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015
DOJ Grants Financial Guide").
9. Requirement for data on performance and effectiveness under the award
The Grantee must collect and maintain data that measure the performance and effectiveness of activities
under this award. The data must be provided to OJP in the manner (including within the timeframes)
specified by OJP in the program solicitation or other applicable written guidance. Data collection supports
compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act,
and other applicable laws.
10. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier --
develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees
and Subgrantees, available at: http://ojp.gov/funding/ojptrainingguidingprinciples.htm.
11. Effect of failure to address audit issues
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2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
The Grantee acknowledges and agrees to comply with any request related to the following: the DOJ
awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related
requirements on the BSCC, if (as determined by the DOJ awarding agency) the BSCC does not
satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with
audits, investigations, or reviews of DOJ awards.
12. The Grantee agrees to comply with any additional requirements that may be imposed by the DOJ awarding
agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is
designated as "highrisk" for purposes of the DOJ high-risk grantee list.
13. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42
that relate to an equal employment opportunity program.
14. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program
beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ regulation, was amended
effective May 4, 2016.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a
religious practice. Part 38 also sets out rules and requirements that pertain to Grantee and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and
requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of the regulation, now entitled "Partnerships with Faith-Based and Other Neighborhood
Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at
http://www.ecfr.gov/cgibin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter
1, Part 38, under e-CFR "current" data.
15. Restrictions on "lobbying"
Federal funds may not be used by the Grantee, or any subrecipient ("subgrantee") at any tier, either directly
or indirectly, to support or oppose the enactment, repeal, modification or adoption of any law, regulation, or
policy, at any level of government.
Should any question arise as to whether a particular use of Federal funds by a recipient (or subrecipient)
would or might fall within the scope of this prohibition, the recipient is to contact OJP for guidance, and may
not proceed without the express prior written approval of OJP.
16. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2016)
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions
on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from
various "general provisions" in the Consolidated Appropriations Act, 2016, are set out at
http://ojp.gov/funding/Explore/FY2016-AppropriationsLawRestrictions.htm, and are incorporated by
reference here.
Should a question arise as to whether a particular use of federal funds by a Grantee (or a subrecipient)
would or might fall within the scope of an appropriations-law restriction, the Grantee is to contact the BSCC
for guidance, and may not proceed without approval.
17. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
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EXHIBIT E
2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
The Grantee and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that
violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict
of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by-- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) e-mail
to: oig.hotline@usdoj.gov; and/or (3) the DOJ OIG hotline: (contact information in English and Spanish) at
(800) 869-4499 (phone) or (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at: http://www.usdoj.gov/oig.
18. Restrictions and certifications regarding non-disclosure agreements and related matters
No Grantee or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract
or subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a federal department or
agency governing the nondisclosure of classified information.
1. In accepting this award, the Grantee --
a. represents that it neither requires nor has required internal confidentiality agreements or statements
from employees or contractors that currently prohibit or otherwise currently restrict (or purport to
prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described
above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further
obligations of award funds, will provide prompt written notification to the federal agency making this
award, and will resume (or permit resumption of) such obligations only if expressly authorized to do
so by that agency.
2. If the Grantee does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive
award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract
under a procurement contract) either requires or has required internal confidentiality agreements
or statements from employees or contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse
as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further
obligations of award funds to or by that entity, will provide prompt written notification to the federal
xxx
BSCC xxx-16
EXHIBIT E
2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
19. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The Grantee must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all
applicable provisions that prohibit, under specified circumstances, discrimination against an employee as
reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific
danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The Grantee also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient
is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
20. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), DOJ encourages Grantees and subrecipients ("subgrantees") to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the course
of performing work funded by this award, and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by distracted drivers.
21. Any Web site that is funded in whole or in part under this award must include the following statement on
the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is
to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-
based service, including any pages that provide results or outputs from the service:
"This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP
component], Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice
nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site
(including, without limitation, its content, technical infrastructure, and policies, and any services or tools
provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the
statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to
the full text of the statement.
22. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs
policies and procedures regarding the protection of human research subjects, including obtainment of
Institutional Review Board approval, if appropriate, and subject informed consent.
23. The Grantee acknowledges that the Office of Justice Programs (OJP) reserves a royalty-free, non-
exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in
whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject
to copyright developed under an award or subaward; and (2) any rights of copyright to which a recipient or
subrecipient purchases ownership with Federal support.
The Grantee acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the
data first produced under an award or subaward; and (2) authorize others to receive, reproduce, publish,
or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition
Regulation (FAR) provision 52.227-14 (Rights in Data - General).
It is the responsibility of the Grantee (and of each subrecipient, if applicable) to ensure that this condition is
included in any subaward under this award.
The Grantee has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all
rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a
xxx
BSCC xxx-16
EXHIBIT E
2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such
rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the
award and not proceed with the agreement in question without further authorization from the OJP program
office.
24. The Grantee acknowledges and agrees to comply with any request related to the BSCC’s requirement to
monitor its subrecipients' compliance with applicable federal civil rights laws. The BSCC has submitted
written Methods of Adm inistration (MOA) for ensuring subrecipients' compliance to the OJP's Office for Civil
Rights at: CivilRightsMOA@usdoj.gov. The required elements of the MOA are set forth at
http://www.ojp.usdoj.gov/funding/other_requirements.htm, under the heading, "Civil Rights Compliance
Specific to State Administering Agencies."
25. The Grantee acknowledges and agrees to comply with any request related to the BSCC’s requirement to
comply with applicable requirements to report first-tier subawards of $25,000 or more and, in certain
circumstances, to report the names and total compensation of the five most highly compensated executives
of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA
Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal
Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice
Programs web site at http://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards
and Executive Compensation), and are incorporated by reference here. This condition, and its reporting
requirement, does not apply to grant awards made to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his
or her name).
26. Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and
FAPIIS
The Grantee acknowledges and agrees to comply with any request related to the BSCC’s requirement to
comply with any and all applicable requirements regarding reporting of information on civil, criminal, and
administrative proceedings connected with (or connected to the performance of) either this OJP award or
any other grant, cooperative agreement, or procurement contract from the federal government. Under
certain circumstances, recipients of OJP awards are required to report information about such proceedings,
through the federal System for Award Management (known as "SAM"), to the designated federal integrity
and performance system (currently, "FAPIIS").
The details of the BSCC’s obligations regarding the required reporting (and updating) of information on
certain civil, criminal, and administrative proceedings to the federal designated integrity and performance
system (currently, "FAPIIS") within SAM are posted on the OJP web site at
http://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including
Recipient Reporting to FAPIIS), and are incorporated by reference here.
xxx
BSCC xxx-16
EXHIBIT E
2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
Title II/ Executive Steering Committee
2014 SACJJDP
• Sandra McBrayer, The Children’s Initiative, San Diego
• Carol Biondi, Los Angeles County Commission for Children & Families
• Dawood Khan, Union City, Student at San Jose City College
• Nancy O’Malley, Alameda County District Attorney
• Jose Carlos Rivera, Substance Abuse Counselor, Sacramento
• Winston Peters, Los Angeles County Public Defender
• Tiffany Wynn, Sacramento County District Attorney, Juvenile Law Division
• Gordon Jackson, California Department of Education
• Susan Manheimer, Chief of Police, City of San Mateo
• Rena Hurtado, California Department of Corrections & Rehabilitation
• Susan Harbert, Loyola Law School, Center for Juvenile Law & Policy, Los Angeles
• Honorable Brian Back, Chair, Judge, Ventura County Superior Court
• Amos Cleophilus Brown, Pastor, Third Baptist Church, San Francisco
• Mimi Silbert, Delancey Street Foundation, San Francisco
STATE Of: CALIFORNIA
Agreement No. 17-548
ST ANDARq AGREEMENT
sTD 213 <Rev-osio3J · . . ~ . -. . . . AGREEMENT NUMBER
BSCC 414-17
REGISTRATION NUMBER
1. This Agreel)'lent is entered into between the,State Agency and the Contractor named below:
STATE AGENCY'S NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
. CONTRACTOR'S NAME
FRESNO COUNTY PROBATION DEPARTMENT
The term of this
Agreement is:
3. The maximum amount
of this Agreement is:
October 1, 2017 through September 30, 2018
$300,000.00
THREE HUNDRED THOUSAND DOLLARS AND NO CENTS
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference
made a part .of the Agreement.
Exhibit A: Scope of Work 3 pages
Exhibit B: Budget Detail and Payment Provisions 2 pages
Exhibit .C: GTC 610, General Terms and Conditions 3 pages
Exhibit D: Special Terms and Conditions 4 pages
Exhibit E: 2016 Title II Federal Award Special Conditions 6 pages
Attachment 1: 2015-16 Title 11/Tribal Youth Request for Proposal (incorporated by
reference)
Attachment 2: Year 3 Application for Funding
Appendix A: 2014 Title II Executive Steering Committee Roster
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
CONTRACTOR
CONTRACTOR'S NAME (if other than an individual, state whether a corporation, partnership, etc.)
FRESNO COUNTY PROBATION DEPARTMENT
BY (Authr 1-natureJ DATE SIGNED(Do not type)
25 . U-()tl-t1 '-0 l(
PRINTED NAME AND TITLE OF PERSON SIGNING
BRIAN PACHECO, Chairman, Board of Supervisors
ADDRESS
3333 E. American Avenue, Suite B
Fresno CA 93725
STATE OF CALIFORNIA
AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
BY (Authorized Signature) DATE SIGNED(Do n0t type)
25
PRINTED NAME AND TITLE OF PERSON SIGNING
MARY JOLLS, Deputy Director
ADDRESS
2590 Venture Oaks Way, Suite 200
Sacramento CA 95833 -.-
ATTEST:
BERNICE E. SEIDEL
Clerk to the Board of Supervisors
Cou~o, State of California
,By . ~~~)
16 pages
1 page
California Department of
General Services Use Only
[gl Exempt per: SCM 1, 4.06
Fresno County Probation Department
BSCC 414-17
Page 1 of 3
EXHIBIT A
SCOPE OF WORK
1.GRANT AGREEMENT – TITLE II FORMULA BLOCK GRANTS PROGRAM
This Grant Agreement is between the State of California Board of State and Community Corrections,hereafter referred to as BSCC, and Fresno County Probation Department, hereafter referred to asGrantee or Contractor.
2.PROJECT SUMMARY AND ADMINISTRATION
A.Fresno County Probation Department will use Title II funds to enhance its current reentry transition
services by implementing the Planned ReEntry Program (PREP) project. PREP adds two
components to the department’s recidivism reduction efforts: a Social Work element to support the
development of individual, achievable reentry case plans, and counseling to address coping skills and
family issues; and a Parent Partner piece to provide both in-custody and post-custody support for
families of targeted youth. The addition of the PREP project will provide for systematic and
coordinated reentry support services for youth released from the Fresno County’s Juvenile Justice
Campus.
B.Grantee agrees to administer the project in accordance with Attachment 1: 2015-16 Title II/Tribal
Youth Request for Proposal, which is incorporated by reference and Attachment 2: Year-3 Application
for Funding, which is attached and hereto made part of this agreement.
3.PROJECT OFFICIALS
A.The BSCC's Executive Director or designee shall be the BSCC's representative for administration of
the Grant Agreement and shall have authority to make determinations relating to any controversies
that may arise under or in connection with the interpretation, performance, or payment for work
performed under this Grant Agreement.
B.The Grantee’s project officials shall be those identified as follows:
Authorized Officer with legal authority to sign:
Name: Brian Pacheco
Title: Chairman, Board of Supervisors
Address: 3333 E. American Avenue, Suite B Fresno CA 93725
Phone: (559) 600-1000
Designated Financial Officer authorized to receive warrants:
Name: Greg Reinke
Title: Administrative Division Director
Address: 3333 E. American Avenue, Suite B Fresno CA 93725
Phone: (559) 600-1247
Fax: (559) 455-4785
Email: greinke@co.fresno.ca.us
Project Director authorized to administer the project:
Name: Vicki Passmore
Title: Director
Address: 3333 E. American Avenue, Suite B Fresno CA 93725
Phone: (559) 600-4890
Fax: (559) 455-2408
Email: vpassmore@co.fresno.ca.us
C.Either party may change its project officials upon written notice to the other party.
D.By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full
legal authority to bind the entity for which he or she signs.
Fresno County Probation Department
BSCC 414-17
Page 2 of 3
EXHIBIT A
SCOPE OF WORK
4. DATA COLLECTION
Grantees will be required to comply with all of the data collection and reporting requirements as described
in the Attachment 1: 2015-16 Title II/Tribal Youth Request for Proposal and Attachment 2: Year-3
Application for Funding.
5. PROGRESS REPORTS AND EVALUATIONS
A. Grantee will submit quarterly progress reports, including results for the Federal performance
indicators, in a format prescribed by the BSCC. These reports, which will describe progress made on
program objectives and include required data, shall be submitted according to the following schedule:
Progress Report Periods Due Date
1) October 1 through December 31, 2017 February 15, 2018
2) January 1 through March 31, 2018 May 15, 2018
3) April 1 through June 30, 2018 August 15, 2018
4) July 1 through September 30, 2018 November 15, 2018
B. Grantees shall submit all other reports and data as required by the BSCC.
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate
documentation of all actions taken with respect to the project, including copies of this Grant
Agreement, approved program/budget modifications, financial records , and required reports.
B. The Grantee shall establish separate accounting records and maintain documents and other
evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds,
including grant funds, any matching funds by the Grantee, and the total cost of the project. Source
documentation includes copies of all awards, applications, approved modifications, financial records ,
and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all individuals
reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports
are required for consultants (subcontractors).
D. The grantee shall maintain documentation of donated goods and/or services, including the basis for
valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records are stored
away from the Grantee’s principal office, a written index of the location of records stored must be on
hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after
closeout of the grant project and shall be subject at all reasonable times to inspection, examination,
monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any
litigation, claim, negotiation, audit, or other action involving the records has been started before the
expiration of the three-year period, the records must be retained until the completion of the action and
resolution of all issues which arise from it or until the end of the regular three-year period, whichever
is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any non-governmental sub-grantee, partner or like party who participated on the
Title II Executive Steering Committee (ESC) from receiving funds from the Title II grants awarded
under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the
Title II ESC membership roster (see Appendix A) and ensuring that no grant dollars are passed
through to any non-governmental entity represented by the members of the Title II ESC.
Fresno County Probation Department
BSCC 414-17
Page 3 of 3
EXHIBIT A
SCOPE OF WORK
B. In cases of an actual conflict of interest with an ESC member, the Board may revoke the grant award
and legal consequences could exist for the parties involved, including, but not limited to, repayment of
the grant award.
8. AUDIT
Grantee must submit an audit of expenditures within 120 days following the end of the grant period.
Grantees may choose either a program -specific audit or a single federal audit. Federal guidelines allo w
grantees receiving $750,000 or more in federal funds in a fiscal year to use their federal justice
assistance grant funds to pay for the cost of the audit. Grantees falling below the $750,000 threshold
must use non-federal funds (i.e., match funds) to pay for audit costs. For purposes of this grant award,
please check one of the boxes below to indicate the grantee’s choice for meeting the audit requirement.
In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards , and the
California State Controller’s Accounting Standards and Procedures, Chapter 23, Grant Accounting
Index, the identified grant will be included in the Ci ty/County Single Federal Audit Report, which will
be submitted to the BSCC within the required timeframe of 120 days from the end of the grant
period. NOTE: Should an extension be needed, please provide in advance of the deadline a
written justification that indicates the reason(s) for the extension and the timeframe needed.
OR
In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the
California State Controller’s Accounting Standards and Procedures Chapter 23, Grant Accounting
Index, the grantee will provide a Program-Specific Final Audit Report to the BSCC within the
required timeframe of 120 days from the end of the grant period.
OR
In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, the
non-governmental entity grantee does not expend $750,000 or more in total federal awards
during the fiscal year and is therefore, exempt from Federal audit requirements for this grant
contract period. However, the entity understands that it must keep and maintain the grant records
and make them available for review or audit by appropriate officials of the Federal agency, pass -
through agency (i.e., the Board of State and Community Corrections) and Governmental
Accountability Office.
9. DATA UNIVERSAL NUMBERS SYSTEM (DUNS)
The Contractor/grantee (entity entering into contract with the BSCC) must maintain active registration of
their Data Universal Numbers System (DUNS) number, used for this Grant Agreement, throughout the
term of the contract. An active DUNS number is also required to remain i n compliance with the Federal
Funding Accountability and Transparency Act (FFATA), a reporting tool Federal prime awardees (i.e.
prime contractors and prime grants recipients) use to capture and report subaward and executive
compensation data.
Fresno County Probation Department
BSCC 414-17
Page 1 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that
outlines actual expenditures claimed for the invoicing period.
Invoicing Periods Invoice Due Date
1) October 1 through December 31, 2017 February 15, 2018
2) January 1 through March 31, 2018 May 16, 2018
3) April 1 through June 30, 2018 August 15, 2018
4) July 1 through September 30, 2018 November 15, 2018
B. An invoice is due to the BSCC even if grant funds are not expended or requested during the reporting
period. Supporting documentation must be submitted for expenditures upon BSCC’s request. All
supporting documentation must be maintained by the grantee on site and be readily available for
review during BSCC site visits.
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee
waives any and all claims against the BSCC and the State of California and the Federal Government
on account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the project to
exceed the amount of the grant award identified in this Grant Agreement. In no event shall changes
be authorized for the Indirect Costs/Administrative Overhead line item that would result in that item
exceeding ten percent (10%) of the grant award.
3. BUDGET CONTINGENCY CLAUSE
A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent year covered
under this Grant Agreement does not appropriate funds for the purposes of this program, this Grant
Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to
pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement
and Grantee shall not be obligated to perform any provisions of this Grant Agreement.
B. This Grant Agreement is valid and enforceable only if sufficient funds are made available by the
United States Congress and California Legislature. Grantee agrees that the BSCC’s obligation to pay
any sum to the Grantee under any provision of this agreement is contingent upon the availability of
sufficient funds.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project cost s. “Eligible”
and “ineligible” project costs are set forth in the most current version of the BSCC Grant
Administration Guide, which can be found under Quick Links here:
http://www.bscc.ca.gov/s_correctionsplanningandprograms.php
The provisions of the BSCC Grant Administration Guide are incorporated by reference into this
agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To
the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict,
the language in this agreement shall prevail.
B. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project
costs or an amount equal to any grant funds expended by the Grantee in violation of the terms,
provisions, conditions, or commitments of this Grant Agreement.
C. Grant funds must be used to supplement existing funds for program activities and may not replace
(supplant) non-state/state grant funds that have been appropriated for the same purpose. Potential
supplanting will be the subject of grant monitoring. Violations can result in a range of penalties (e.g.,
Fresno County Probation Department
BSCC 414-17
Page 2 of 2
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
recoupment of monies provided under this grant, suspension of future pro gram funding through
BSCC grants, and civil/criminal penalties).
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the
event the Grantee has materially and substantially breached the terms and conditions of this Grant
Agreement.
B. At such time as the balance of federal funds allocated to the Grantee reaches five percent (5%), the
BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all
grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report;
3) submittal and approval of any additional required reports; and
4) submittal and approval of the final audit of expenditures.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds
have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an
equal amount from future payments to the Grantee or require repayment of an equal amount to the
State by the Grantee.
D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or
designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time
within which the Grantee may remedy the failure or violation leading to the withholding.
7. PROJECT BUDGET
LINE ITEM
1. Salaries and Benefits $0
2. Services and Supplies $15,000
3. Professional Services $0
4. Community-Based Organization Contracts $260,760
5. Indirect Costs / Administrative Overhead (may not exceed 10% of grant award) $8,700
6. Fixed Assets / Equipment $0
7. Data Collection / Enhancement $0
8. Program Evaluation $15,000
9. Sustainability Planning $0
10. Other (include travel costs) $540
TOTAL $300,000
Fresno County Probation Department
BSCC 414-17
Page 1 of 3
EXHIBIT C
GENERAL TERMS AND CONDITIONS (04/2017)
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and appr oved by the
Department of General Services, if required. Contractor may not commence performance until such
approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in
writing, signed by the parties and approved as required. No oral understanding or Agreement not
incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the
consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the
Bureau of State Audits, or their designated representative shall have the right to review and to copy any
records and supporting documentation pertaining to the performance of this Agreement. Contractor
agrees to maintain such records for possible audit for a minimum of three (3) years after final payment,
unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access
to such records during normal business hours and to allow interviews of any employees who might
reasonably have information related to such records. Further, Contractor agrees to include a similar right
of the State to audit records and interview staff in any subcontract related to performance of this
Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work
services, materials, or supplies in connection with the performance of this Agreement, and from any and
all claims and losses accruing or resulting to any person, firm or corporation who may be injured or
damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments
should the Contractor fail to perform the requirements of this Agreement at the time and in the manner
herein provided. In the event of such termination the State may proceed with the work in any manner
deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor
under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the
performance of this Agreement, shall act in an independent capacity and not as office rs or employees or
agents of the State.
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the
minimum, if not exact, percentage of post consumer material as defined in the Public Contract Code
Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of
whether the product meets the requirements of Public Contract Code Section 12209. With respect to
printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification
required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its
subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information,
marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and
veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment
because of race, religious creed, color, national origin, ancestry, physical disability, mental disability,
medical condition, genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and
treatment of employees and applicants for employment ar e free of such discrimination. Contractor and
subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code
§12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the
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GENERAL TERMS AND CONDITIONS (04/2017)
provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code
§§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement
such article. Contractor shall permit access by representative s of the Department of Fair Employment
and Housing and the awarding state agency upon reasonable notice at any time during the normal
business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all
other sources of information and its facilities as said Department or Agency shall require to ascertain
compliance with this clause. Contractor and its subcontractors shall give written notice of their
obligations under this clause to labor organizations with which th ey have a collective bargaining or other
agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts
to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the
document CCC 04/2017 (http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx) are
hereby incorporated by reference and made a part of this Agreement by this reference as if attached
hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation
for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes,
unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of
the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or
goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of
the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or
materials by the State or any of its political subdivisions or public agencies on whose behalf the
Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the
Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public
purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is
accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of
action it may have under Section 4 of the Clayton A ct (15 U.S.C. Sec. 15) or under the Cartwright Act
(Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions
Code), arising from purchases of goods, materials, or services by the bidder for sale to the
purchasing body pursuant to the bid. Such assignment shall be made and become effective at the
time the purchasing body tenders final payment to the bidder. Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement, a
monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to
receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public
body any portion of the recovery, including treble damages, attributable to overcharges that were paid
by the assignor but were not paid by the public body as part of the bid price, less the expenses
incurred in obtaining that portion of the recovery. Government Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand,
reassign the cause of action assigned under this part if the assignor has been or may have been
injured by the violation of law for which the cause of action arose and (a) th e assignee has not been
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EXHIBIT C
GENERAL TERMS AND CONDITIONS (04/2017)
injured thereby, or (b) the assignee declines to file a court action for the cause of action. See
Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT : For any Agreement in excess of $100,000, the contractor
acknowledges in accordance with Public Contract Code 7110, that:
A. The contractor recognizes the importance of child and family support obligations and shall fully
comply with all applicable state and federal laws relating to child and family support enforcement,
including, but not limited to, disclosure of information and compliance with earnings assignment
orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family
Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of
all employees and is providing the names of all new employees to the New Hire Registry maintained
by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or
held to be unenforceable, then the parties agree that all other provisions of this Agreement have force
and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the
Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to
qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub.
Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then
Contractor must within 60 days of receiving final payment under this Contract (or withi n such other
time period as may be specified elsewhere in this Contract) report to the awarding department the
actual percentage of small business participation that was achieved. (Govt. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise
(DVBE) participation, then Contractor must within 60 days of receiving final payment under this
Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a
report to the awarding department: (1) the total amount the prime Contractor received under the
Contract; (2) the name and address of the DVBE(s) that participated in the performance of the
Contract; (3) the amount each DVBE received from the prime Contractor; (4) th at all payments under
the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that
was achieved. A person or entity that knowingly provides false information shall be subject to a civil
penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the
following statement is incorporated: It is unlawful for any person engaged in business within this state to
sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and
Professions Code. [PCC 10344(e).]
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EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Rev iew and
approval by the BSCC is solely for the purpose of proper administration of grant funds, and shall not
be deemed to relieve or restrict the Grantee’s responsibility.
B. Grantee is responsible for the performance of all project activities identified in Attachment 1: 2015-16
Title II/Tribal Youth Request for Proposal and Attachment 2: Year-3 Application for Funding.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during
the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with State Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the
State of California. Grantee shall at all times comply with all applicable state laws, rules and
regulations, and all applicable local ordinances.
B. Compliance with Federal Laws and Regulations
The Grantee hereby assures and certifies compliance with all federal statutes, regulations, policies,
guidelines and requirements, including the FY 2016 Title II Federal Award Special Conditions, which
are included in this Grant Agreement as Exhibit E.
C. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the
Grantee in Attachment 1: 2015-16 Title II/Tribal Youth Request for Proposal and Attachment 2: Year-
3 Application for Funding, documents, amendments, approved modifications, and communications
filed in support of its request for grant funds.
D. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges
and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project
work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract with
consultants for services needed to implement and/or support program activities. Grantee agrees that
in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a
subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement, or otherwise, shall create any contractual relation
between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of its
responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the
BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly
employed by any of them as it is for the acts and omissions of persons directly employed by the
Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the
BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation
to pay or to enforce the payment of any monies to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with all requirements of this Grant Agreement.
D. Grantee assures that for any subcontract awarded by the Grantee, such as insurance and fidelity
bonds, as is customary and appropriate, will be obtained.
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SPECIAL TERMS AND CONDITIONS
E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the
Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, document s, and other evidence pertinent to
the subcontractor’s work on the project in accordance with generally accepted accounting
principles. Adequate supporting documentation shall be maintained in such detail so as to permit
tracing transactions from the invoices, to the accounting records, to the supporting
documentation. These records shall be maintained for a minimum of three (3) years after the
acceptance of the project’s final audit of expenditures under the Grant Agreement, and shall be
subject to examination and/or audit by the BSCC or designees, state government auditors or
designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the
BSCC or designee, Federal Audit staff, the Department of General Services, the Department of
Finance, the California State Auditor and their designated representatives during the course of
the project and for a minimum of three (3) years after acceptance of the project’s final audit of
expenditures. The Subcontractor shall provide suitable facilities for access, monitoring,
inspection, and copying of books and records related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project
activities, sites, staff and documents at all reasonable times during the grant period including those
maintained by subcontractors. Access to program records will be made available by both t he grantee and
the subcontractor for a period of three (3) years following the end of the project period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
All funds received by the Grantee shall be deposited into separate fund accounts which identify the funds
and clearly show the manner of their disposition. Grantee agrees that the audit and accounting
procedures shall be in accordance with generally accepted government accounting principles and
practices (see Accounting Standards and Procedures for Counties, California State Controller, Division of
Local Government Fiscal Affairs) and adequate supporting documentation shall be maintained in such
detail so as to provide an audit trail which will permit tracing transactions from support documentation to
the accounting records to the financial reports and invoices. The Grantee further agrees to the following
audit requirements:
A. Federal Single Audit Act
If the Grantee expends $750,000 or more in a year in federal funds, Grantee agrees to comply with
the provisions pursuant to the Federal Office of Management and Budget (OMB) CFR Part 200 –
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
CFR Part 200 requires non-federal entities that meet the expenditure criteria to have either a single or
program-specific audit conducted for that expenditure year.
B. Interim Audit
The BSCC reserves the right to call for a program audit or a system audit at any time between the
execution of this Grant Agreement and the completion or termination of the project. At any time, the
BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance
with the terms and conditions of this Grant Agreement, or take other remedies legally available.
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EXHIBIT D
SPECIAL TERMS AND CONDITIONS
C. Annual Audit
1) Within 120 calendar days of this Grant Agreement end date, all Grantees must obtain and submit
an annual program audit to the BSCC. Only Grantees expending $750,000 or more in a year are
authorized to use federal funds to pay the costs associated with performing t he audit. Should the
federal single audit report include this grant project, the Grantee may submit the federal single
audit to satisfy the annual audit requirement. The audit shall be prepared in accordance with
generally accepted auditing standards and government auditing standards for financial and
compliance audits.
2) Since the audit function must maintain organizational independence, the Grantee’s financial
officer for this project shall not perform the annual audit. If the Grantee’s internal audito r performs
the audit, the auditor must be organizationally independent from the Grantee’s accounting and
project management functions. Additionally, Grantee’s internal auditors who report to the
financial officer, or to whom the financial officer reports, shall not perform the audit. The person
conducting the audit shall be a certified public accountant, unless a Grantee auditor completes
the audit.
6. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC.
Changes may include modification to project scope, changes to performance measures, compliance with
collection of data elements, and other significant changes in the budget or program components
contained in the Application for Funding/Grant Proposal. Changes shall not be implemented by the
project until authorized by the BSCC.
7. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to
completion of project upon action or inaction by the Grantee that constitutes a material and
substantial breech of this Grant Agreement. Such action or inaction includes , but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: 2015-
16 Title II/Tribal Youth Request for Proposal and Attachment 2: Year-3 Application for Funding or
approved modifications;
3) failure to provide the required local match share of the total project costs; and
4) failure to meet prescribed assurances, commitm ents, recording, accounting, auditing, and
reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grant ee at
least 30 calendar days written notice stating the reasons for termination and effective date thereof.
The Grantee may appeal the termination decision in accordance with the instructions listed in Exhibit
D: Special Terms and Conditions, Number 9. Settlement of Disputes.
8. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute
persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division
Deputy Director a written demand for a final decision regarding the disposition of any dispute between
the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand
shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs
Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this
Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days
after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s
contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and
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SPECIAL TERMS AND CONDITIONS
Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15
days of its issuance (or the expiration of the 30 day period in the event no decision is rendered), to
the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does
not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy
Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall
be barred from commencing an action in court, or with the Victims Compensation Government Claims
Board, for failure to exhaust Grantee’s administrative remedies.
B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement,
Grantee agrees to diligently proceed with the performance of this Grant Agreement, inc luding the
providing of services in accordance with the Grant Agreement. Grantee’s failure to diligently proceed
in accordance with the BSCC’s instructions regarding this Grant Agreement shall be considered a
material breach of this Grant Agreement.
C. Any final decision of the BSCC shall be expressly identified as such, shall be in writing, and shall be
signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a
final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be
deemed a final decision adverse to the Grantee’s contentions. The BSCC’s final decision shall be
conclusive and binding regarding the dispute unless the Grantee commences an action in a court of
competent jurisdiction to contest such decision within 90 days following the date of the final decision
or one (1) year following the accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, a s applicable,
excepting the time to commence an action in a court of competent jurisdiction.
9. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is
contrary to law, provided that any such waiver shall be in writing and signed by the party making such
waiver.
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EXHIBIT E
2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
The Grantee hereby assures and certifies compliance with all federal statutes, regulations, policies, guidelines
and requirements, including the following:
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200,
as adopted and supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800 (together, the
"Part 200 Uniform Requirements") apply to this 2016 award from the Office of Justice Programs (OJP).
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this 2016
award supplements funds previously awarded by OJP under the same award number (e.g., funds
awarded in 2014 or earlier years), the Part 200 Uniform Requirements apply with respect to all funds
under that award number (regardless of the award date, and regardless of whether derived from the initial
award or a supplemental award) that are obligated on or after the acceptance date of this 2016 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP
awards and subawards ("subgrants"), see the Office of Justice Programs (OJP) website at :
http://ojp.gov/funding/UniformGuidance.htm .
In the event that an award-related question arises from documents or other materials prepared or
distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part
200 Uniform Requirements, the Grantee is to contact BSCC promptly for clarification.
2. Compliance with DOJ Grants Financial Guide
The Grantee agrees to comply with the Department of Justice Grants Financial Guide as posted
on the OJP website (currently the "2015 DOJ Grants Financial Guide", available at:
http://ojp.gov/financialguide/DOJ/pdfs/2015_DOJ_FinancialGuide.pdf ), including any updated version that
may be posted during the period of performance.
3. Requirement to report potentially duplicative funding
If the Grantee currently has other active awards of federal funds, or if the recipient receives any other
award of federal funds during the period of performance for this award, the recipient promptly must
determine whether funds from any of those other federal awards have been, are being, or are to be used
(in whole or in part) for one or more of the identical cost items for which funds are provided under this
award. If so, the Grantee must promptly notify the BSCC in writing of the potential duplication.
4. Requirements related to System for Award Management and Unique Entity Identifiers
The Grantee acknowledges and agrees to comply with any request related to the B SCC’s requirement to
comply with applicable requirements regarding the System for Award Management (SAM), currently
accessible at http://www.sam.gov. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The Grantee also acknowledges and agrees to comply with any request related to the BSCC’s
requirement to comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients
(first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to
the recipient) the unique entity identifier required for SAM registration.
The details of the BSCC's obligations related to SAM and to unique entity identifiers are posted on the
OJP web site at http://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award
Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.
5. All subawards ("subgrants") must have specific federal authorization
The Grantee acknowledges that the BSCC, and any subrecipient ("subgrantee") at any tier, must comply
with all applicable requirements for authorization of any subaward. This condition applies to agreements
that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and
therefore does not consider a procurement "contract").
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2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
The details of the requirement for authorization of any subaward are posted on the OJP web site at
http://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: Award Condition: All
subawards ("subgrants") must have specific federal authorization), and are incorporated by reference
here.
6. Specific post-award approval required to use a noncompetitive approach in any procurement contract that
would exceed $150,000
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements to obtain specific advance approval to use a noncompetitive approach in any procurement
contract that would exceed the Simplified Acquisition Threshold (currently, $150,000). This condition
applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers
a procurement "contract" (and therefore does not consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement
contract under an OJP award are posted on the OJP web site at
http://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award
approval required to use a noncompetitive approach in a procurement contract (if contract would exceed
$150,000)), and are incorporated by reference here.
7. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OJP authority to terminate award)
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements (including requirements to report allegations) pertaining to prohibited conduct related to the
trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals
defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.
The details of the Grantee's obligations related to prohibited con duct related to trafficking in persons are
posted on the OJP web site at http://ojp.gov/funding/Explore/ProhibitedConduct -Trafficking.htm (Award
condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including
reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.
8. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences
(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,
and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules ap plicable to this award appears
in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015
DOJ Grants Financial Guide").
9. Requirement for data on performance and effectiveness under the award
The Grantee must collect and maintain data that measure the performance and effectiveness of activities
under this award. The data must be provided to OJP in the manner (including within the timeframes)
specified by OJP in the program solicitation or other applicable written gu idance. Data collection supports
compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization
Act, and other applicable laws.
10. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier --
develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at: http://ojp.gov/funding/ojptrainingguidingprinciples.htm .
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2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
11. Effect of failure to address audit issues
The Grantee acknowledges and agrees to comply with any request related to the following: the DOJ
awarding agency (OJP or OVW, as appropriate) may withhold award fun ds, or may impose other related
requirements on the BSCC, if (as determined by the DOJ awarding agency) the BSCC does not
satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with
audits, investigations, or reviews of DOJ awards.
12. The Grantee agrees to comply with any additional requirements that may be imposed by the DOJ
awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the
recipient is designated as "highrisk" for purposes of the DOJ high-risk grantee list.
13. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28
C.F.R. Part 42 that relate to an equal employment opportunity program.
14. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The Grantee, and any subrecipient ("subgrantee") at any tier, must comply with all applicable
requirements of 28 C.F.R. Part 38, specifically including any applicable requirements regarding written
notice to program beneficiaries and prospective program beneficiaries. Part 38 of 28 C.F.R., a DOJ
regulation, was amended effective May 4, 2016.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a
religious practice. Part 38 also sets out rules and requirements that pertain to Grantee and su brecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and
requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of the regulation, now entitled "Partnerships with Faith-Based and Other Neighborhood
Organizations," is available via the Electronic Code of Federal Regulations (currently accessible at
http://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter
1, Part 38, under e-CFR "current" data.
15. Restrictions on "lobbying"
Federal funds may not be used by the Grantee, or any subrecipient ("subgrantee") at any tier, either
directly or indirectly, to support or oppose the enactment, repeal, modif ication or adoption of any law,
regulation, or policy, at any level of government.
Should any question arise as to whether a particular use of Federal funds by a recipient (or subrecipient)
would or might fall within the scope of this prohibition, the reci pient is to contact OJP for guidance, and
may not proceed without the express prior written approval of OJP.
16. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2016)
The Grantee, and any subrecipient ("subgrantee") at a ny tier, must comply with all applicable restrictions
on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from
various "general provisions" in the Consolidated Appropriations Act, 2016, are set out at
http://ojp.gov/funding/Explore/FY2016-AppropriationsLawRestrictions.htm, and are incorporated by
reference here.
Should a question arise as to whether a particular use of federal funds by a Grantee (or a subrecipient)
would or might fall within the scope of an appropriations-law restriction, the Grantee is to contact the
BSCC for guidance, and may not proceed without approval.
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EXHIBIT E
2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
17. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The Grantee and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that
violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud,
conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award sh ould be
reported to the OIG by-- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 950 Pennsylvania Avenue, N.W. Room 4706, Washington, DC 20530; (2) e -mail
to: oig.hotline@usdoj.gov; and/or (3) the DOJ OIG hotline: (contact information in English and Spanish) at
(800) 869-4499 (phone) or (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at: http://www.usdoj.gov/oig.
18. Restrictions and certifications regarding non-disclosure agreements and related matters
No Grantee or subrecipient ("subgrantee") under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any employee or contractor to sign
an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to
prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or
law enforcement representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to
contravene requirements applicable to Standard Form 312 (which relates to classified information), Form
4414 (which relates to sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
1. In accepting this award, the Grantee --
a. represents that it neither requires nor has required internal confidentiality agreements or
statements from employees or contractors that currently prohibit or otherwise currently restrict (or
purport to prohibit or restrict) employees or contractors from rep orting waste, fraud, or abuse as
described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohib it or
restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further
obligations of award funds, will provide prompt written notification to the federal agency making
this award, and will resume (or permit resumption of) such obligations only if expressly authorized
to do so by that agency.
2. If the Grantee does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will
receive award funds (whether through a subaward ("subgrant"), procurement contract, or
subcontract under a procurement contract) either requires or has required internal
confidentiality agreements or statements from employees or contractors that currently prohibit
or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been re quiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
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EXHIBIT E
2016 TITLE II FEDERAL AWARD SPECIAL CONDITIONS
reporting of waste, fraud, or abuse as described above, it will immediately stop any further
obligations of award funds to or by that entity, will provide prompt written notification to the federal
agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
19. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The Grantee must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all
applicable provisions that prohibit, under specified circumstances, discrimination agai nst an employee as
reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific
danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The Grantee also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the
recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
20. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), DOJ encourages Grantees and subrecipients ("subgrantees") to
adopt and enforce policies banning employees from text messagi ng while driving any vehicle during the
course of performing work funded by this award, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused by distracted drivers.
21. Any Web site that is funded in whole or in part under this award must include the following statement on
the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is
to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-
based service, including any pages that provide results or outputs from the service:
"This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP
component], Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of
Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web
site (including, without limitation, its content, technical infrastructure, and policies, and any services or
tools provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the
statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to
the full text of the statement.
22. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs
policies and procedures regarding the protection of human research subjects, including obtainment of
Institutional Review Board approval, if appropriate, and subject informed consent.
23. The Grantee acknowledges that the Office of Justice Programs (OJP) reserves a royalty-free, non-
exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others t o use (in
whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject
to copyright developed under an award or subaward; and (2) any rights of copyright to which a recipient
or subrecipient purchases ownership with Federal support.
The Grantee acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the
data first produced under an award or subaward; and (2) authorize others to receive, reproduce, publish,
or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition
Regulation (FAR) provision 52.227-14 (Rights in Data - General).
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It is the responsibility of the Grantee (and of each subrecipient, if applicable) to ensure that this conditi on
is included in any subaward under this award.
The Grantee has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any)
all rights and data necessary to fulfill the recipient's obligations to the Government under this awa rd. If a
proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government
such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager
for the award and not proceed with the agreement in question without further authorization from the OJP
program office.
24. The Grantee acknowledges and agrees to comply with any request related to the BSCC’s requirement to
monitor its subrecipients' compliance with applicable federal civil rights la ws. The BSCC has submitted
written Methods of Administration (MOA) for ensuring subrecipients' compliance to the OJP's Office for
Civil Rights at: CivilRightsMOA@usdoj.gov. The required elements of the MOA are set forth at
http://www.ojp.usdoj.gov/funding/other_requirements.htm, under the heading, "Civil Rights Compliance
Specific to State Administering Agencies."
25. The Grantee acknowledges and agrees to comply with any request related to the BSCC’s requirement to
comply with applicable requirements to report first-tier subawards of $25,000 or more and, in certain
circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first-tier subrecipients of award funds. Such data will be submitted to the
FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the
Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of
Justice Programs web site at http://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting
Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its
reporting requirement, does not apply to grant awards made to an individual who received the award as a
natural person (i.e., unrelated to any business or non-profit organization that he or she may own or
operate in his or her name).
26. Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and
FAPIIS
The Grantee acknowledges and agrees to comply with any request related to the BSCC’s requirement to
comply with any and all applicable requirements regarding reporting of information on civil, criminal, and
administrative proceedings connected with (or connected to the performance of) either this OJP award or
any other grant, cooperative agreement, or procurement contract from the federal government. Under
certain circumstances, recipients of OJP awards are required to report info rmation about such
proceedings, through the federal System for Award Management (known as "SAM"), to the designated
federal integrity and performance system (currently, "FAPIIS").
The details of the BSCC’s obligations regarding the required reporting (and updating) of information on
certain civil, criminal, and administrative proceedings to the federal designated integrity and performance
system (currently, "FAPIIS") within SAM are posted on the OJP web site at
http://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters,
including Recipient Reporting to FAPIIS), and are incorporated by reference here.
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APPENDIX A
TITLE II/R.E.D. EXECUTIVE STEERING COMMITTEE ROSTER
Title II/ Executive Steering Committee
2014 SACJJDP
Sandra McBrayer, The Children’s Initiative, San Diego
Carol Biondi, Los Angeles County Commission for Children & Families
Dawood Khan, Union City, Student at San Jose City College
Nancy O’Malley, Alameda County District Attorney
Jose Carlos Rivera, Substance Abuse Counselor, Sacramento
Winston Peters, Los Angeles County Public Defender
Tiffany Wynn, Sacramento County District Attorney, Juvenile Law Division
Gordon Jackson, California Department of Education
Susan Manheimer, Chief of Police, City of San Mateo
Rena Hurtado, California Department of Corrections & Rehabilitation
Susan Harbert, Loyola Law School, Center for Juvenile Law & Policy, Los Angeles
Honorable Brian Back, Chair, Judge, Ventura County Superior Court
Amos Cleophilus Brown, Pastor, Third Baptist Church, San Francisco
Mimi Silbert, Delancey Street Foundation, San Francisco