HomeMy WebLinkAboutAgreement A-23-102 Amendment II to Agreement No. 20-283 with MHSOAC.pdf STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES SCO ID: Agreement No. 23-102
STANDARD AGREEMENT-AMENDMENT
STD 213A(Rev.4/2020) AGREEMENT NUMBER AMENDMENT NUMBER Purchasing Authority Number
CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED PAGES 19MHSOAC052 02
1.This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
Mental Health Services Oversight and Accountability Commission
CONTRACTOR NAME
County of Fresno
2.The term of this Agreement is:
START DATE
September 1,2020
THROUGH END DATE
December 31,2026
3.The maximum amount of this Agreement after this Amendment is:
$7,619,403.00(Seven million six hundred nineteen thousand four hundred three dollars and no cents)
4.The parties mutually agree to this amendment as follows.All actions noted below are by this reference made a part of the Agreement and
incorporated herein:
Amendment 2:
Amends Exhibit A and Exhibit B.
Extends contract from August 31,2025 to December 31,2026
-Adds funds
All language that has been added is shown in bold and underlined.All language that has been deleted is shown in strike-through.
The following Exhibits are attached and hereby incorporated and made part of this Agreement:
Exhibit A Scope of Work
-Exhibit B Budget Detail and Payment Provisions
All other terms and conditions shall remain the same.
IN WITNESS WHEREOF,THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME(if other than an individual,state whether a corporation,partnership,etc.)
County of Fresno Department of Behavioral Health
CONTRACTOR BUSINESS ADDRESS CITY STATE ]ZIP
1925 E,Dakota Avenue Fresno CA 93726
PRINTED NAME OF PERSON SIGNING TITLE
Sal Quintero Chairman of Board of Supervisors,County of Fresno
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
3 q- 23
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
County of Fresno,State of California
By_ Deputy
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STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVICES SCO ID:
STANDARD AGREEMENT-AMENDMENT
STD 213A(Rev.4/2020) AGREEMENT NUMBER AMENDMENT NUMBER Purchasing Authority Number
CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED PAGES 19MHSOAC052 02
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Mental Health Services Oversight and Accountability Commission
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
1812 9th Street Sacramento CA 95811
PRINTED NAME OF PERSON SIGNING TITLE
Norma Pate Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
Norma Pate Dattitaa11023.03.30Y61339-07'00' 3/30/2023
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(If Applicable)
WIC 5897(f)
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State of California COUNTY OF FRESNO DEPARTMENT-nP BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052 A.2
Accountability Commission (Commission) Exhibit A Scope of Work
EXHIBIT A
SCOPE OF WORK
1. Abstract/Summary
A. This grant is awarded pursuant to the Mental Health Student Services Act of
2019. COUNTY OF FRESNO nGPAOTMEENT OP BEHAVIORAL HEAT Tu hereafter
referred to as "Grantee," agrees to hire personnel or peer support to enhance an
existing county partnership with school-based programs, to expand access to
mental health services for children and youth, including campus-based mental
health services, and to facilitate linkage and access to ongoing and sustained
services.
B. The Mental Health Student Services Act of 2019 (MHSSA) grants are be used to
provide support services that address the following goals:
1) Preventing mental illnesses from becoming severe and disabling
2) Improving timely access to services for underserved populations
3) Providing outreach to families, employers, primary care health care
providers, and others to recognize the early signs of potentially severe
and disabling mental illnesses
4) Reducing the stigma associated with the diagnosis of a mental illness or
seeking mental health services
5) Reducing discrimination against people with mental illness
6) Preventing negative outcomes in the targeted population, including, but
not limited to:
a) Suicide and attempted suicide
b) Incarceration
c) School failure or dropout
d) Unemployment
e) Prolonged suffering
f) Homelessness
g) Removal of children from their homes
h) Involuntary mental health detentions
2. Detailed Scope of Work
A. The scope of work for this Agreement is contained in the Grant Application
submitted by the Grantee (Grantee's Application) in response to the Mental
Health Services Oversight and Accountability Commission's (Commission)
Request for Applications, MHSSA_001 Addendum 2 (hereinafter, "RFA") and
Request for Applications, MHSSA 003 Addendum 2 (hereinafter, "RFA3") as
revised by this Aamendment-1. Grantee's Application is incorporated by
reference and made part of this Agreement as if attached hereto.
Page 1 of 5
State of California COUNTY OF FRESNO DEPARTMENT SIC BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052 A.2
Accountability Commission (Commission) Exhibit A Scope of Work
3. Contacts
A. Direct all inquiries regarding this Agreement to the representatives listed in the
charts below. Representatives may be changed by written notice to the other
party. Such notice shall be given within 30 days of the change.
State Agency: Mental Health Services Grantee: County of Fresno
Oversight and Accountability Depart eRt „f Q^ha,AA-F-al u -al+h
Commission
Name/Title: Cheryl Ward Name/Title: Susan Holt D ^;a^ "+^�h*
Health Program Specialist II Director of Behavioral Health/Public
Guardian
Phone: (916) 445 9:72T 775-6815 Phone: (559) 600-9058 9193
Fax: (916) 45-4427 623-4687 Fax: (559) 600- 7905 455 4622
Email: Cheryl.Ward@mhsoac.ca.gov Email: +^eht@fFesnee„„R+
sholt@fresnocountyca.gov
Direct all administrative inquiries to:
State Agency: Mental Health Services Grantee: County of Fresno
Oversight and Accountability DepaFtmen+ .,f R^ha,AA-F-al u -,l+h
Commission
Section/Unit: Administrative Services Section/Unit:
Attention: Chelsea Yuen, Contract Attention: Susan Holt, Director of
Analyst Behavioral Health/ Public Guardian
D ty X t-e
Address: 1325 j StFeet, SwTte 1:700 Address: 1925 E Dakota Avenue
1812 9t" Street Fresno, CA 93726
Sacramento, CA 95814
95811
Phone: (916) 445 8696 500-0577 Phone: (559) 600-9058
Fax: (916) 445-4927 623-4687 Fax: (559) 600-7905 7673
Email: Ch^'` "--1e.R'mhseaG g-Gy Email: sholt@fresnocountyca.gov
accounting@mhsoac.ca.gov
4. Grant Cycle (see RFA, Section V.Q
A. This Agreement is for a 4v-eseven-year grant cycle, with funds allocated in
quarterly installments.
B. Funding is based on the Grantee's compliance with the RFA requirements as
submitted through Grantee's Application.
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State of California COUNTY OF FRESNO DEPARTMENT-nP BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052 A.2
Accountability Commission (Commission) Exhibit A Scope of Work
C. Grantee shall participate in monthly check-in meetings with Commission staff
either in-person, by phone or some other agreed upon arrangement. The intent
is for the Grantee to provide a status on their program including, but not limited
to, reporting requirements, hiring, spending, schedule, and any other relevant
issues.
D. The Commission may withhold funds from Grantee if the Grantee fails to meet
the reporting requirements, falls behind schedule, has unexpended funds, or
modifies the scope of the program. If Grantee finds itself in this position, the
Grantee shall immediately contact the Commission and provide a mitigation plan
to address the contractual program deficiency. The Commission may withhold
funds until an agreed upon mitigation plan is presented and accepted by the
Commission.
5. Allowable Costs (See RFA, Section V.E.)
A. Grant funds must be used as proposed in the Grantee's Application and
approved by the Commission as follows:
1) Allowable costs include:
a) Personnel and/or peer support
b) At least 90 percent of the personnel costs must be for personnel who
are dedicated to delivering services.
c) The amount budgeted for administration costs shall not exceed 15
percent of the total budget grant amount, annually, and includes any
administrative costs associated with contracted personnel.
d) Program costs include, but are not limited to training, technology
(e.g., telehealth), facilities improvements, and transportation.
e) Funds may also be used to facilitate linkages and access to ongoing
and sustained services, including:
i. Services provided on school campuses
ii. Suicide prevention services
iii. Drop-out prevention services
iv. Outreach to high-risk youth and young adults, including, but
not limited to, foster youth, youth who identify as lesbian,
gay, bisexual, transgender, or queer, and youth who have
been expelled or suspended from school
V. Placement assistance and development of a service plan that
can be sustained over time for students in need of ongoing
services
f) Funds may also be used to provide other prevention, early
intervention, and direct services, including, but not limited to, hiring
qualified mental health personnel, professional development for
school staff on trauma-informed and evidence-based mental health
practices, and other strategies that respond to the mental health
needs of children and youth, as determined by the Commission.
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State of California COUNTY OF FRESNO DEPARTMENT-nP BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052 A.2
Accountability Commission (Commission) Exhibit A Scope of Work
2) Grant funds may be used to supplement, but not supplant existing
financial and resource commitments of the county, city, or multi-county
mental health or behavioral health departments, or a consortium of
those entities, or educational entities that receive a grant.
3) Grant funds cannot be transferred to any other program account for
specific purposes other than the stated purpose of this grant.
6. Evaluation (See RFA,Section Vlll.)
A. Grantee shall employ staff through the grant for MHSSA data gathering,
submission of relevant data, and submission of program implementation and
summary program evaluations to the Commission. Grantee shall evaluate its
MHSSA funded program.
B. Evaluation activities are intended to provide counties and the Commission
with data related to program impact and individual experience, and to
demonstrate program effectiveness throughout the grant cycle. It is intended
that the results from the local evaluations by the grantees will yield best
practices for school-based mental health partnerships, number of students
served, demographics, data on linkage to ongoing mental health services,
and comparison data on negative outcomes of untreated mental health
conditions e.g. suicide, school failure, and out of home placement.
C. Grantee shall collect relevant person identified-level data. If requested,
Grantee shall provide access to the Commission to all relevant person
identified-level data collected and maintained by the Grantee. Grantee shall
ensure that county partners grant access to the Commission to all relevant
person identified-level data.
7. Reporting (See RFA, Section IX.)
A. Grantee shall provide information to the Commission on a quarterly basis
within 30 days after the end of each reporting period. The Commission may
modify the reporting date to better fit in with the Grantee's normal month-
end financial cycle. The Grantee shall submit the following reports:
1) Hiring Report
The Hiring Report shall include the following:
a) List each type of personnel hired by the county and/or hired as a
contractor (e.g., peers, social workers, nurses, clinicians, mental
health workers, etc.). Identify which staff are county staff and which
are contract.
b) List of personnel at service locations/points of access (e.g., school
sites). Access point location and addresses must be identified. If an
address is not possible, clearly identify the area in which the access
point(s) will be (i.e., provide detailed description).
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State of California COUNTY OF FRESNO DEPARTMENT-nP BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052 A.2
Accountability Commission (Commission) Exhibit A Scope of Work
2) Evaluation Data
Grantee shall provide to the Commission data based on the specifications
and timelines defined by the Commission.
3) Expenditure Information
Grantee shall report all Grant expenditure information in the Annual
Fiscal Report within 30 days of the end of the grant year. Grantee shall
remit to the Commission all unexpended grant funds at the end of the
contract term.
8. Program Communications (See RFA, Section VII.E.v.)
Grantee shall increase awareness of and access and linkage to mental health
services for students and their families and provide related information on the
partnership website(s).
9. Amendments
This Agreement may be amended upon mutual consent of the parties. All
amendments must be in writing and fully executed by authorized
representatives of each party.
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State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052 A.2
Accountability Commission (Commission) Exhibit B Budget Detail and Payment Provisions
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
1. Invoicing and Payment
a) The amount payable by the Commission to the Grantee is specified in Section
4, Payment Schedule.
b) Grant Award Claim Form (Attachment B-1) shall be submitted no later than
the first week after each quarterly reporting period and is subject to the
Commission's review and approval before being paid.
c) To expedite the processing of the Grant Award Claim Form submitted to the
Commission for fund distribution, Grantee shall submit one original and two
copies of each Grant Award Claim Form to the Commission Grant Manager at
the following address:
Mental Health Services Oversight and Accountability Commission
122S d Street, Suite 1:700 1812 9t"Street
Sacramento, CA 95914 95811
2. Budget Contingency Clause
a) It is mutually agreed that if the Budget Act of the current year and/or any
subsequent years covered under this Agreement does not appropriate
sufficient funds for the program, this Agreement shall be of no further force
and effect. In this event, the State shall have no liability to pay any funds
whatsoever to Grantee or to furnish any other considerations under this
Agreement and Grantee shall not be obligated to perform any provisions of
this Agreement.
b) If funding for any fiscal year is reduced or deleted by the Budget Act for
purposes of this program, the State shall have the option to either cancel this
Agreement with no liability occurring to the State, or offer an agreement
amendment to Grantee to reflect the reduced amount.
c) If this contract overlaps Federal and State fiscal years, should funds not be
appropriated by Congress or approved by the Legislature for the fiscal year(s)
following that during which this grant was executed, the State may exercise
its option to cancel this grant.
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State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052 A.2
Accountability Commission (Commission) Exhibit B Budget Detail and Payment Provisions
d) In addition, this grant is subject to any additional restrictions, limitations, or
conditions enacted by Congress or the Legislature which may affect the
provisions or terms of funding of this grant in any manner.
3. Budget Detail
The total amount of this Agreement shall not exceed .
$7,619,403.00. Payment shall be made in accordance with the payment schedule
below.
4. Payment Schedule
Grantee was approved for a grant cycle that covers 4v-e seven grant years (see
Attachment B-2— Budget Worksheet for approved funding amounts for Grant
YeaFs 1, 2 R ;;nrl 4 original grant contract prior to this amendment), with funds
allocated annually at the beginning of each grant year. Payment will be made
quarterly, and the total amount of payments made in any grant year is to not
exceed the amount stated in the chart below..., unless Grantee, with prior written
approval from the Commission, moves unspent funds forward to one or more
subsequent grant years.
a) Grantee may move all unspent funds fFem GFan+ Year 1 forward to one or
more subsequent grant years with prior written approval from the
Commission.
b) GFantee may meve unspent funds fFern Grant YeaFs 2 and 3 forward to one
GFan+YeaFs 2 and 3 is 20% of the a nt listed in the ehaFt below fe +h,
Grant Year Distribution Grant Funding
Grant Year 1 $1,520,672.00
Grant Year 2 $2,654,584.00
Grant Year 3 $ 913,995-00$ 981,001.00
Grant yyear 4 $ 910,,7-49.00$1,905,323.00
Grant Year 5 $ 289,253.00
Grant Year 6 $ 268,570.00
Grant Year 7 $ 0.00
Grant Total $7,619,403.00
This grant is approved for a 4v-eseven-year grant cycle, with funds allocated in
quarterly installments. Grant fee r'FaRt v -,r -5 ,S +h r,+ f, n+
�I» T r_ra r_r nt v r n
g-ra-er Year ��e �t c�T�e�
A.P.R.-Hal. Fi-sp-al R epeFt. T h e Grantee v.gill previde the
IAi rksheet wh„-h reflects the Ip ,,.ted budget fAr Grant)(Par S nA later+h r
Page 2 of 3
State of California COUNTY OF FRESNO DEPARTMENT OF BEHAVIORAL HEALTH
Mental Health Services Oversight and Agreement#19MHSOAC052 A.2
Accountability Commission (Commission) Exhibit B Budget Detail and Payment Provisions
jUly 31, 2024. L�Tese;pt eTthe Budget Wed(shBetand appFeVal by the
the r'r-,ntee . , speRd the - ed- f ,Ads On r'r-,nr y -ar E
The Commission may withhold quarterly payments until the Grantee has fully
expended unspent funds.
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